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Fiscal Year 2002-2003Town of Trophy Club 2002-03 Mayor -Scott Smith Mayor Pro Tem —Roger Williams Council Member —Susan Edstrom Council Member —Beverly Foley Council Member —Bill Matthai Council Member —Scott Spence Donna Welsh, Town Manager Roger Unger, Finance Director Comparison of Annual Expenses/Revenues and Recommended Fiscal 02-43 Tax Rapes Revenue 030 -Administration 032 -Cade Enforcement 033 -Information Services Police, EMS, Code, and Animal Ctl DPS Expenses paid by Town DPS Expenses paid by Town 035 -Police & Code & Animal Control unicipal Court FY 2000 FY 2001 Actual Actual $2,792,079 $3,191.626 -$681,048 -$680,284 NA NA Individual Budgets Individual Budgets -$799,233 -$561,049 Prior to 4-30-02 Net After 4-30-02 NIA NIA NIA NIA NIA NIA 040 -Public Works -$1,059,946 -$1,291,517 042 -Community Development/Parks -$133,214 -$336,333 044 -Planning & Zoning -$23,401 -$78,116 Total Expenses -$2,696,842 -$2,927,299 Net $95,237 $264,327 Subtotal 040-042-544 -$1,216,561 -$1,705,966 `$549,907 in Adm[n, 4-1 to 9-30 Police $843,281, EMS 5207,321, Court $32,249, Cade $35,000 FY 2002 Projected (549,07d]0) (737,92100) (1,261,525.00) (464,294.00) (89,263.00) Projected $5,505,202 -$747,363 NA -$80,110 -$1,287,829 NIA NIA NIA -51,764,773 -$1,092,357 -$60,180 -$5,032,612 S472,590 -$2,917,310 FY2003 Budget $3,679,038 -$817,677 $0 -$40,828 NJA -$1,019,541 -$288,817 -$72,,728 -$828,64 -$881,591 -$48,041 -$3,997,166 -$318,128 -$1,758,275 Revised 7111/02 8)300429;40 AM Comparison of Annual Expenses/Rovenues and Recommended Fiscal 02.03 Tax Rates Certified Value $378,987,728 $443,427,670 $495,482,465 $528,333,134 Percent change Discretionary Funds (Funds in excess o` 90 day reserve) 16.90% 11.84% 6.63% Certified valuation at 9911. collection rate $375,197,851 $438,597,591 $490,527,244 $523,049,803 $2,426,859 FY 2000 FY 2001 FY 2002 FY2003 Recommended tax rate for I&S $9,0300 Actual Actual Projected Budget Band Payment -$196,451 -$196,871 -$278,265 -$519,242 Operational expenses -$2.896.842 -S2,227,M -$4.922,646 -$3.997.166 Total expenses to be funded -$2,693,293 -$3,124,170 -$5,200,911 -$4,516,408 Revenue other than property tax $1,157,101 $1,431,599 $3,350,723 $1,652,221 Payment by EDC's on pool/park bond $103,745 Reimbursement of storm sewer repair $135,264 Amount raised from property taxes' $1,766,698 $2,074,3/-1 $2,196,595 $2,760,442 Tax rate, Debt Service $(.04551 54.04301 $0,04014 $0,47944 Tax rate, Operations $5.41500 S0,4175D $0 40041 $0,4483 Total tax rate' $0.46051 5ff.46051 $0.44051 $0.52776 Roll back rate on operwions (8% increase) $0.42832 1 & 8 tax rate (not subject to roll back) $0.05300 Roll back tax rate $0.48132 Discretionary Funds (Funds in excess o` 90 day reserve) $742,659 Recommend using 61.45% of discretionary funds in fiscal 02-03 $318,086 Recommend transferring $108,264 to 18S reserves $136,264 Discretionary reserves remaining after 14-1-02 $286,309 Reduce Required tax funding for operations by $318,086 ($3,997,166-$1,652,221-$318,036)" $2,426,859 Tax rate required to fund '$2,026,859 in operational expenses $0.38751 Recommended tax rate for operations $0.38751 $0.01290 Tax decrease Recommended tax rate for I&S $9,0300 $0.01290 Tax Increase Recommended total tax rate fiscal 02-03 $0.44051 Tax rate increase from Fy 01-02 to Fy 02-03 $0.00000 'Amount and tax rate needed to filly fund fiscal 02-03 without using any reserve funds "By using $456,350 of reserves we avoid an additional tax rate increase of $0.08725 Revised 7111102 81301029'40 AM TOWN OF TROPHY CLUB 2002-2003 ANNUAL BUDGET GENERAL FUND REVENUE REVENUE BUDGET 200212003 91612002 8:03 AM REVE;NUESUDGET10203 APPROVED PROPOSED ACCOUNT ACTUAL BUDGET EXP THRU PROJECTED BUDGET % NUMBER DESCRIPTION 20001001 200112402 1131r=2 013012002 100112003 INCREASE TAXES 40010 PropertyTaxe5 (1,852,277) (1,976,224) (1,972,396) (1,982,400) (2,426,8113) 2.56% 46020 Property TaxesiPriorYears (17,923) (16,000) (11,516) (15,500) (16,000) 0.00% 40040 Penalties & Interest (10,284) (7,500) (10,639) (12,600) (11,000) 46.67% 40060 Mixed Beverage Tax (4,547) (4,000) (5,126) (61500) (5,500) 37.50% 40070 City Sates Tax 1261.764) _ (294.0001 (200.216) (295.0001 (295.009) 0.34% TOTAL, TAXES (2,146,796) (2,297,724) (2,199,893) (2,312,600) (2,354,31 B) 2.46% FRANCHISE FEES 40200 TXU Electric Company (243,101) (250,000) (318,085) (318,068) (320,000) 28.00% 40210 Telecommunications (42,156) (50,000) (40,757) (40,757) (50,000) H0% 40220 Charier CaNe Company (33,159) (35,000) (28,575) (35,000) (33,200) -5.14% 40230 Trinity Waste (13,262) (12,000) (12,395) (15,000) (13,400) 11.67% 40240 Other (jg 0001 TOTAL FRANCHISE FEES (339,677) (365,000) (399,794) (408,825) (416,600) 14.14% PERMITS, LICENSES AND FEES 40280 P & Z Administrative Fees (21,000) (3,620) (5,000) (8,500) 59.52% 40290 Developer Fees (5,000) (38,105) (38,105) (20,000) 300.00% 40300 Building Permits (393,324) (150,000) (205,694) (225,000) (120,000) -20.00% 40310 Miscellaneous Permits (13,893) (7,000) (5,725) (7,000) (7,000) 0.00% 40340 Zoning Fees (1,430) (2,500) (11,578) (12,500) (8,500) 240.00% 40350 Platting Fees (4,167) (3,116) (3,116) (150) 40470 Plumbing Inspections (29,500) (8,842) (13,000) (5,000) -83-05% 41000 Trash Revenue !215.345) Q80.000) 1209,208] (279.000) (326.000) 1.643% TOTAL PERMITS, LICENSES, FEES (628,160) (495,006) (465,889) (582,729) (495,150) 0.63% MISCELLANEOUS REVENUE 41040 Contributions (47) (786) (786) 41051 July 4th Celebration (53,378) (31,578) (31,578) 41078 Newsletter Advertising (11.210) (1,840) (1,840) (1,840) 41020 Interest Income (59,549) (30,000) (22,411) (31000) (40,000) 33.33% 41030 Miscellaneous Income (1,907) (2,000) (5,796) (6,000) (5,000) 150.00% 44052 Beautification (5,378) (1,838) (1,838) 41060 Auction Sales (1,500) (3,000) 40970 Insurance Settlements (4,679) (4,679) 41080 Reserves (318,127) 41000 'lending Revenue (169) (855) (900) 41190 Public Relations Revenue (615) (2) (2) 41202 TP&W1Grant for 10 -Acre Park (373,639) (373,639) 42000 Intergov Transfers/Parks (193,800) (11,668) (185,668) (99;500) -48.86% 42050 Intergov TransfersfEDC4A, MUD (45,000) (45,000) (45,000) 43050 Reimb Denton CountylMarshall Creek (263,642) (750,000) (486,356) (485,358) 45070 Reimb Bond ExplPrior Year (105,859) (173,436) (173.436) 45080 Reimb Bond Exp/Current Year (50,854) (51,271) (51,271) 45094) Admire Reimbursement (69,332.) - 45100 TCWLDPS Dissvluuon Settlement (290.364) (29).3641 TOTAL MISCELLANEOUS REVENUE (395,085) (1,(322,324) (9,127,882) (1,685,859) (465,627) -71.30% DESIGNATE FUND BALANCE CARRYOVER 40110 Developer Payments for Parks (137,270) (155,334) (155,334) 40111 Park ContributianfJeff Back (55,000) (55,000) TOTAL FUND BALANCE CARRYOVER - (192,270) (155,334) (210,334) - -106-00% IS REVENUES 43060 IS Revenue -MUD (40,868) (47,290) 43070 IS Revenue -DPS (30,929) (30,929) 43086 IS Revenue-TaNn (27.509) (37,187) TOTAL IS REVENUE - (99,306) (115,406) - EMS REVENUES 40910 EMS Runs (11,861) (17,000) (45,000) 41280 Oenton County Pledge -EMS (4,271) 41300 Misc EMS Revenue (1,819) (1,819) (2,200) TOTAL EMS REVENUE - (13,040) (1a,a19) (51,471) 91612002 8:03 AM REVE;NUESUDGET10203 ACCOUNT (76,700) NUMBER DESCRIPTION POLICE REVENUES 40940 Cap Grants 40960 TCLEOSE Tra ring 40980 Bulletproof Vest Grant 41310 Misc Police Revenue (4,0001 TOTAL POLICE REVENUE [80.000} _ COURT REVENUES 40920 Court Fines & Fees (210,000) TOTAL COURT REVENUE (5,505,204) TOTAL REVENUES REVENUE BUDGET 200212003 APPROVED ACTUAL BUDGET 200012001 20011'2002 PROPOSED EXP THRU PROJECTED BUDGET % 7/31/2002 9/31012002 2002/2003 INCREASE (56,731) (76,700) (2,000) (2,000) (1,041) 11.041) 3,40$ 13.500} - (61,180) (81,241) (4,0001 (48,053) [80.000} _ {210.000} (48,053) (90,000) (210,000) (3,502,528) (4,972,318) (4,591,011) (5,505,204) (3,997,166) -19.61% 91612CU2 8:03 AM REVENUESUDGEf0203 TOWN REVENUE PROJECTED 2002 REVENUE Franchise Taxes Fees 42% 7% Permits, Court Licenses, & Revenue Fees 2% L 11% Police Revenue--- % evenue - % Miscellaneous EMS Revenue Fund Balance 31 % 0°lo Carry-over IS Revenue 4% 2% Taxes 60% Court Revenue / 5% Miscellaneous EMS Revenue 12% 1% PROJECTED 2003 REVENUE Franchise Fees 10% Permits, Licenses, & Fees 12% Projected 2002 Projected 2003 Taxes 2,312,000 2,354,318 Franchise Fees 408,825 416,600 Permits, Licenses, & Fees (582,721) 495,150 Miscellaneous (1,585,859) (455,627} Fund Balance Carry -Over 210,334 IS Revenue (115,406) - EMS Revenue 18,819 51,471 Police Revenue (81,241) 4,000 Court Revenue 90,000) (210,000) Total Revenue (5,545,204) (3,997,166 PROJECTED 2002 REVENUE Franchise Taxes Fees 42% 7% Permits, Court Licenses, & Revenue Fees 2% L 11% Police Revenue--- % evenue - % Miscellaneous EMS Revenue Fund Balance 31 % 0°lo Carry-over IS Revenue 4% 2% Taxes 60% Court Revenue / 5% Miscellaneous EMS Revenue 12% 1% PROJECTED 2003 REVENUE Franchise Fees 10% Permits, Licenses, & Fees 12% TAX REVENUE PROJECTED 2002 TAX REVENUE Property Taxes 85% City Sales Tax 13%' i 3°Io/ �� Property Taxes/Prior Mixed Penalties & Years Beverage Tax Interest 1 % 0% 1% PROJECTED 2003 TAX REVENUE Property Taxes 86% City Sales Tax 13% 777 Property MTaxes/Prior Mixed Penalties & Years Beverage Tax- ` Interest 1% 0% 0% Projected 2002 Projected 2003 Property Taxes 1,982,400 2,026,818 Property Taxes/Prior Years (15,500) (16,000) Penalties & Interest (12,600) (11,000) Mixed Beverage Tax 6,500 '5,500 City Sales Tax (295,000} (295,000} Total Tax Revenue__(2,312,000)__2,354,318 PROJECTED 2002 TAX REVENUE Property Taxes 85% City Sales Tax 13%' i 3°Io/ �� Property Taxes/Prior Mixed Penalties & Years Beverage Tax Interest 1 % 0% 1% PROJECTED 2003 TAX REVENUE Property Taxes 86% City Sales Tax 13% 777 Property MTaxes/Prior Mixed Penalties & Years Beverage Tax- ` Interest 1% 0% 0% FRANCHISE REVENUE Trinity We 4% Trinity W 3% PROJECTED 2002 FRANCHISE REVENUE TXU Electric Company 77% Charter Cable Company 9% Telecom 10% PROJECTED 2003 FRANCHISE REVENUE TXU Electric Company 77% Charter Telecom Cable 12% Company 8% Projected 2002 Pro)ected 2003 TXU Electric Company 318,068 320,000 Telecommunications 40,757) (60,000) Charter Cable Company (35,000) (33,200) Trinity Waste (15,000) 03,4[}Oj Total Franchise Revenue 408,825 416,600) Trinity We 4% Trinity W 3% PROJECTED 2002 FRANCHISE REVENUE TXU Electric Company 77% Charter Cable Company 9% Telecom 10% PROJECTED 2003 FRANCHISE REVENUE TXU Electric Company 77% Charter Telecom Cable 12% Company 8% PERMIT, LICENSE, AND FEE REVENUE Plumbing Inspections 2% Platting Fees 1% Zoning Fees 2% Trash Revenue 47% Miscellaneous Permits 1% Trash Revenue 66% PROJECTED 2002 PERMIT, LICENSE, & FEE REVENUE Building Permits 39% Plumbing Inspections 1% L Miscellaneous Zoning Fees Permits 2% 1% P & Z Administrative Fees. 1% Developer Fees 7% PROJECTED 2003 PERMIT, LICENSE, FEE REVENUE P&Z Administrative Fees 2% Developer Fees Building Permas 4% 24% Projected 2002 Projected 2003 P & Z Administrative Fees 5,000 8,500) Developer Fees 38,105 20,000) Building Permits 225,000 120,000 Miscellaneous Permits 7,000 7,000 Zoning Fees [12,500) (8,500) Platting Fees 3,116 150 Plumbing Inspections 13,000 51000 Trash Revenue (279,000) (326,000) Total Permits, Licenses & Fees 582,721 495,150 Plumbing Inspections 2% Platting Fees 1% Zoning Fees 2% Trash Revenue 47% Miscellaneous Permits 1% Trash Revenue 66% PROJECTED 2002 PERMIT, LICENSE, & FEE REVENUE Building Permits 39% Plumbing Inspections 1% L Miscellaneous Zoning Fees Permits 2% 1% P & Z Administrative Fees. 1% Developer Fees 7% PROJECTED 2003 PERMIT, LICENSE, FEE REVENUE P&Z Administrative Fees 2% Developer Fees Building Permas 4% 24% MISCELLANEOUS REVENUE Projected 2002 Projected 2003 Contributions 786 July 4th Celebration 31,578 Newsletter Advertising 1,840 Interest Income 30,000 40,000 Miscellaneous Income 6,000 5,000 Beautification 1,838 Auction Sales 1,500 3,000 Insurance Settlements 4,679.. Reserves - 318,121 Vending Revenue 900 Public Relations Revenue 2 TP&W/G rant for '10 -Acre Park 373,639 Inter ov Transfers/Parks 186,658 99,500 Inter ov Transfers/EDC4A, MUD 45,000 Reimb Denton Count /Marshall Creek 486,358 Reimb Bond Ex /Prior Year 173,436 Reimb Bond Ex /Current Year 51,271 TCWLDPS Dissolution Settlement (290,364) Total Miscellaneous Revenue 1,685,859 465,627 TP&W/Gran for 1 Q -Acre Park 22% Interest Incorr 2% MISCELLANEOUS REVENUE Intergov Transfers/ Parks 11% PROJECTED 2092 MISCELLANEOUS REVENUE Intergov TransferslEDC Reimb 4A, MUD Denton County/ 3% Marshall Creek 0% ,July 4tn - -- - Reimb Band Celebration Dissolution Settlement Exp/Current 2% 17% Year 3% Reserves 09% aimb Bond /Prior Year 10% PROJECTED 2003 MISCELLANEOUS REVENUE Jv Interest Transfers/ Income Parks 9% 17% PUBLIC SAFETY REVENUE CourtRevenue 47% PROJECTED 2002 PUBLIC SAFETY REVENUE EMS Revenue 10% CourtRevenue 79% Police Revenue 43% PROJECTE PUBLIC SAFET' Police Revenue EMS Revenue 2% 19% Projected 2002 Projected 2003 EMS Revenue 18,819 (51,471) Police Revenue 81,241 4,000 Court Revenue (90,000) (210,090 Total Public Safety Revenue 190,080 265,471 CourtRevenue 47% PROJECTED 2002 PUBLIC SAFETY REVENUE EMS Revenue 10% CourtRevenue 79% Police Revenue 43% PROJECTE PUBLIC SAFET' Police Revenue EMS Revenue 2% 19% DETAILED PUBLIC SAFETY REVENUE Court Fines & Fees 47% Misc Police Revenue 2% Bulletproof Vest Grant 1 % Court Fines & Fees 78% TCLEOSE Training 1% Cop Grants 1% Misc EMS Revenue 1% PROJECTED 2002 PUBLIC SAFETY REVENUE EMS Runs 9% Misc EMS Revenue 1% Cop Grants 40% PROJECTED 2003 PUBLIC SAFETY REVENUE EMS Runs 17% Denton County Pledge - EMS 2% Projected 2002 Projected 2003 EMS Runs 17,000) (45,000) Denton County Pledge - EMS - 4,271 Misc EMS Revenue (1,819) 2,200 Cop Grants 75,700) (2,0010) TCLEOSE Trainin - 2,004) Bulletproof Vest Grant 1,041 Misc Police Revenue 3,500 Court Fines & Fees (90,000)' (210,000) Total DPS Revenue i2o,060 (265,471 Court Fines & Fees 47% Misc Police Revenue 2% Bulletproof Vest Grant 1 % Court Fines & Fees 78% TCLEOSE Training 1% Cop Grants 1% Misc EMS Revenue 1% PROJECTED 2002 PUBLIC SAFETY REVENUE EMS Runs 9% Misc EMS Revenue 1% Cop Grants 40% PROJECTED 2003 PUBLIC SAFETY REVENUE EMS Runs 17% Denton County Pledge - EMS 2% m 9 0 0 o a c O o o Po � � a a o p p ❑ p o 0 y aJ C� a [[ P R e� ; A O 4Y, p � N rC 4 N ❑pG P ee r1 � 5 � rri Qi 4 KL F1 N m a o 7i 14 N P o b •rj /N m O b M H F A R v u a9 H 7C u y o J e�7 P. 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N N tlF •H m C m LI k 4� la al ;� Q @ 'p tri n. u R F C 0c u U b u d U u n o as -N M -N a sa C •.+ p G sk 0 G ® p ¢r p ❑ C 3 C1 dy C6 .4 v b ❑ u p .pl a H w N N w p � m W m W o u u � mmL V Hi -.Ci m •d o m'in n N IIj V,• tM Vj [} W O m a xJ w v � « w u H Q rl L LJ QI ry y q a S+1 til 81 'b •- 7 11 ❑ [y C rd U b yvr [ o O ro C a a s w 71 •.Y N vA Fi4 . d a ❑1 7 7 E m N n m M b ry A a u � M CI C' D Q ❑i 'a ❑ Ow ti HHg ul 0) W U R 4 dl a 01 m w° v •.°a c co F X CO H 'r c O CC a g� s w •p` Iu7 C .f t Janda - o x R ts'H UO q H xx 4 a o a a ❑p 4 d ❑ Q 0 ❑ o b C3 o ca o cx 0 O O O E 4 d G a � a [4 rf r} u F w 14 Q in to G 6 d b C3 o 0 0 0 0 u� d O O O E d G u F w 14 in to n v �t -x a a e t+ � v M M D H •4 Ali a A c W x TOWN OF TROPHY CLUB 2002-2003 ANNUAL BUDGET GENERAL ADMINISTRATION ADMINISTRATION Mission The Town of Trophy Club employees strive to meet the service needs ofour citizenry and effectively manage town services and resources to ensure a high quality community standard for the public, elected officials and consumers. Goal To give responsive and efficient services resulting in satisfied customer relations. To offer high quality and cost-effective services. Effective performance results through honesty, professionalism and communication. Develop partnership through teamwork and cooperative efforts with the community. 2002 — 2003 Objectives: Genera! Administration *To provide the highest quality community seriices in the most fiscally efficient manner. *To carryout the duties assigned by the Council. ♦To provide information to the Council for decision-making. ♦To carry out town responsibilities that preserve and safeguard the public trust. ♦Strengthen intergovernmental relations, particularly with Municipal Utility Districts, surrounding cities and school district. ♦To continue a proactive communication process, utilizing the newspaper, website, channel 7 and the marquees. ►To post public meetings, produce agenda packets, minutes, resolutions, and ordinances in accordance with state law. *To provide a Public Information Officer to communicate with the media and public. •To maintain a professional records management program. +To promptly produce requested public records in compliance with state law. *To support the committee system and 'keep the boards, commissions and committee seats filled Finance + Continue implementation of Development GASB #34. (depreciation of all Town fixed assets) ♦To get employee buy -in to efficient and most appropriate use of funds ♦ Work to create the appropriate financial environment and documentation to facilitate consolidation of Municipal Utility District 1 and Municipal Utility District 2. *Work with Ways and means to redevelop 3 to 5 year plan. Human Resources Implement updated "Employee Personnel Manual" and continue improvements ♦Continue improvements and implement new Performance Review process. ♦ Efficiently and effectively disposition employee relation and benefit concerns. ADMINISTRATION BUDGET 2002 f 2003 Page 1 of 2 3,21 PNM811512002 ADMINSUDGET0203 PE RSON N E L S E RVIC ES 50010 SaladeslWages 290,944 325,000 262,938 338,372 327,175 0.67% 50020 Overtime 11,425 13,000 11,567 1.3,000 6,415 -50.65% 50030 LongevitylTuitionlMerit 3,652 13,633 3,531 3,531 3,079 -77.42% 50040 Relirement 28,317 34,752 28,520 35,930 37,393 7.601k 50050 Group Insurance 20,371 27,400 22,729 27,500 25,843 -5.68"% 50060 Social Security Taxes 17,971 22,099 16,661 21,266 19,609 -11.27%m 50070 Medicare Taxes 4,431 5,168 4,063 5,150 4,586 -11.26%m 50080 Unemployment Taxes 221 1,200 917 1,000 743 -38.13% 50099 Worker's Compensation 2,718 1,107 1,107 1,107 1,355 22.3896 50100 Auto Allowance 4,800 4,800 4,000 4,800 4,840 C.DD% 50120 Pre -Employment Physicals 103 500 180 200 C3 •87.50% 50140 Employee Assistance Program - 3,000 1,255 1,601 100.00"1 60200 DPS Adminislrative Relmb. (38,616) - (18,4271 (18,427] TOTAL P E RSO NN EL S ERVI C ES 346,135 451,659 339,041 435,100 431,060 -4,55% PROFESSIONAL & CONTRACTUAL SERVICES 53150 Legal Fees 52,030 75,000 44,447 62,000 119,413 U.DO% 53151 Legal -Open Records 176 400% 53152 Letlal-Payroll issues 188 0.00% 53154 Legal-TCC1A 2,500 1,572 1,575 0.00% 53700 Audit 6,150 7,500 6,950 6,950 8,000 20.00% 53250 Accounting Assistance 638 500 ().OG% 53300 Appraisal Fees 14,354 22,000 14,942 14,942 20,ODD -9.09% 53350 Tax Administrative Fees 8,200 2,040 83 33 3,300 85.00% 53.00 Information Services Budget(Total) 26,598 24,421 20,524 24,450 53410 PPS IS Reimbursement (7,271) 0.00% 65450 Independent Labor 92 500 121 121 500 0.00% 53500 Records Retention 2,865 3,700 1,292 1,350 1,463 -60.47% 63550 Professional Outside Services 45 200 0.00% 53740 Equipment Maintenance 377 2,500 132 400 400 -84,00% 53750 Building Maintenance _ _ 11171 1,100 1,106 TOTAL PROF & CONTRACTUAL SERVICES 676,562 990,028 641,DG9 113,471 154,276 -84.42°! CONSUMABLE SUPPLIES 6W50 Office Supplies 5,008 5,000 3,045 3,500 5,000 O.DD% 60360 Paper/Copier 5uppfias 2,500 961 1,300 2,200 -12.00°% 60400 Maintenance & Supplies 1,034 1,500 716 850 1,500 0.00% 60450 Copies 2,515 3,000 682 2,000 60500 Printing 2,059 2,500 1,329 1,329 2,650 6.04% 57150 Small Equipment 72 X000 140 500 250 -75.DG% TOTAL CONSUMABLE SUPPLIES 10,859 15,500 6,873 9,579 11,600 -25.161A OPERATING EXPENSES 6001.1 Telephone 13,923 6,500 5,454 7,000 14,738 73.39% 6005+7 Telephone -Mayor 1,663 60100 Comm unications/PagersfMobiles 633 4,500 2,631 3,500 4,000 -11.11% 60160 Water 677 381 331 60200 Postage 3,167 4,500 2,250 3,200 3,400 -24.44% 60250 Service Charges & Fees 809 50 444 S00 81D 1520.00% 60300 Insurance 17,818 22,035 22,016 22,016 45,861 108.13% 60550 Newsletter 16,164 12,000 7.789 9,800 12,340 2.50% 60600 Pub licatianslBooks1Suhscrip1lons 659 1,000 1,474 1,474 1,600 60.D3% 60650 Dues & Memberships 12,370 9,000 9,891 9,891 968 -89.25% 60660 dues & Memb reduced by E3C contribution (6,583) (6,600) 68700 Meetings 448 3,000 1,764 3,000 1,908 -36.42% 60750 Schools & Training 3,755 5,000 4,052 4,500 4,620 -7.60% 6085D Travel & Per Diem (Staff) 3,360 4,000 2,651 3,500 4.223 5.56% 60900 Travel & per diem (Council) 814 203 203 61050 Elecilons 3,931 4;000 2,601 2,601 4,300 7.50% 61150 Advertising 2,832 1,500 1,739 2,000 3,200 113.33% 61200 Employee Relations 4,800 555 2,500 1,300 -72.92% 61440 $pedal Events 3,843 3,000 1,052. 1,500 3,W0 0,00% 61450 Cantingercy 22,500 0 25000 11.11% 62ND Miscellaneous Expenses (343) 1,500 5,110 5,500 1,500 D.DG% 62850 Meals On Wheels 11500 - 6290D Public Relations 61282 6,000 5,67(1 6,500 7,000 16.87% 62910 Beaullficalion 30 - 629SO 4th of July Celebration 41,927 4,000 38,645 40,000 --5,000- 25_00% TOTAL OPERATING EXPENSES 129,469 114,285 116,578 129,565 144,727 HAM/. TOTAL OPERATING COSTS 1,163,256 1,571,472 1,103,561 687,715 741,662 -52.30% Page 1 of 2 3,21 PNM811512002 ADMINSUDGET0203 AIDM1NISTRAYION BUDGET 200212003 Page 2 of 2 121 PV18115J2002 ADMINBUDGET0203 ali, PROPOSED `, N BUDGET 1110[S % G at„�m►►�4li7,f0j .. �y f3 JG02 2002/2003 INCREASE i CAPITAL EXPENDITURES 53090 Capital Expenses 277 22,60C 4,605 4,605 63050 OfficeFumiture/Equipment 775 3,000 1,069 1,250 125 63100 Building Payment 35,000 35.00C 12,665 35,036 35,000 6,00% 63200 Systems -Computer Payment 15,083 15,093 15.093 15,093 64050 Copier Lease 3,710 4.540 2,698 3,730 4,500 0.00% 64106 GA58 34iRasarva for Replacement - - 36,391 TOTAL CAPITA. EXPENDITURES 54,855 84,183 36,321 59,648 76,016 -5.21% TOTALEKPENDITURE5 1,218,111 1,651,665 1,139,962 747,363 817,677 -50.49% Page 2 of 2 121 PV18115J2002 ADMINBUDGET0203 ADMINISTRATION EXPENSES Capii Expenses 8% PROJECTED 2002 ADMINISTRATION EXPENSES (Personnel Services 59% Cad Expenses 9% Operating Consumable Expenses Supplies 17% 1% Personnel Services 53% Professional & Contractual Services 15% PROPOSED 2003 ADMINISTRATION EXPENSES Operating Consumable E=xpenses Supplies 18% 1% Professional & Contractual Services 19% Projected 2002 Proposed 2003 Personnel Services 435„100 431,060 Professional & Contractual Services 113„471 154,276 Consumable Supplies 9,579 11,600 Operating Expenses 129,565 144,727 Capital Expenses 79,T4T 7 , 1 Total Expenses 747,363 897,677 Capii Expenses 8% PROJECTED 2002 ADMINISTRATION EXPENSES (Personnel Services 59% Cad Expenses 9% Operating Consumable Expenses Supplies 17% 1% Personnel Services 53% Professional & Contractual Services 15% PROPOSED 2003 ADMINISTRATION EXPENSES Operating Consumable E=xpenses Supplies 18% 1% Professional & Contractual Services 19% In a m q � �'i q N F V M g b T F m 4 • Ni fi u m m m T, � w sa �� cy •❑ n a. v v o u b 1r ,a10 A m r b c ❑ a ® m m u •.i X E b R F N b k 9! 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A ka a ❑ � q SA R 'C7 9 U S1 y TOWN OF TROPHY CLUB 2442-2003 ANNUAL BUDGET INFORMATION SYSTEMS Town of Trophy Club Information Systems Mission It is the mission of the Information Services (IS) Department to provide technological support to the Town of Trophy Club and the Trophy Club Municipal Utility Districts, providing the information systems resources for these entities to efficiently service the needs of our citizenry. Goal Provide technological resources and support that enables the staff to work more efficiently and utilize technology to better serve the citizens of Trophy Club. 2001-2002 Accomplishments Completed an entity wide telephone system upgrade, which provided additional capacity, eliminated busy signals and added additional functionality. Increased functionality of the website for Council, Boards and Committees, including the addition of online agendas and an interactive calendar with links to information regarding events. • Facilitated the utilization of the Budgeting module in our Financial Software application to streamline the budget process and provide better accountability. • Researched the feasibility of outsourcing our utility bill printing and will oversee the project implementation and integration with our existing billing software. ■ Completed a new electronic purchasing program using Procurement Cards to simplify the procurement process and give us better control of spending. • Implemented the acceptance of automatic bank draft payments for Utility Bills to save staff time and serve as a convenience for customers • Implemented the acceptance of credit card payments for Utility Bills and Court payments to increase collections and serve as a convenience for customers • Implemented a Nextel communications system for Public Works and Community Development to increase efficiency of dispatch and improve worker safety. • Brought online a document imaging and retrieval program to make our records more easily accessible to staff and citizens. (Completion scheduled for this year was delayed due to staff cuts.) • Worked with Community Development to identify ways to increase our use of existing technology and make the department more productive. • Produced and published an 8 -page monthly Town newspaper. • Initiated a in-house Microsoft Office software training program • The IS Manager passed the seven exams required to become a Microsoft Certified Svstems Engineer. Page 1 of 2 8/2112002 Town of Trophy Club Information Systems 2002-2003 Obiectives • Automate the retrieval of public records such as minutes, resolutions and agendas and provide residents access to that information via the Town's website. ■ Establish an intranet to provide employees with easy access to commonly requested information and forms. • Provide ongoing software training for Town/MUD staff to improve job performance and increase efficiency. • Research options available for the creation of a subscriber list for the distribution of e-mail updates to residents on specifically requested Town/MUD information. • Work with individual departments to find ways to utilize technology to streamline process and increase efficiency. • Investigate ways to provide a cost effective Records Management System for the Police Department. • Work with Finance and our Accounts Payable Vendor to study the feasibility of online water bill payments and online customer access to view their records. • Work with Court to study the feasibility of online court payments. • Study the feasibility of implementing an in-house maintainable GIS system. Ongoing Projects • Plan for hardware and software upgrades as required to keep up with staff needs and office locations • Stay informed of current security threats and provide for the most secure network possible with the resources available. • E -Government -- Continue to develop the website, work with departments to enable citizens to access additional information and as many services as feasible online. • Continue to examine emerging technology that can increase productivity and utilize as feasible. • Expand the information that citizens are able to retrieve online. Page 2 of 2 8/21/2002 INFORMATION SYSTEMS BUDGET 2003/2003 8/15/2002 3:27 PM ISBUDGET0203 APPROVED PROPOSED 4CCOUNT ACTUAL BUDGET EXP THRU PROJECTED BUDGET" % NUMBER DESCRIPTION 200012004 2001/2002 Thru 7134102 9/30/2002 2002/2003 INCREASE OPERATING EXPENSES 53100 Software & Support 42,161 30,525 41,500 19,003 -54,93% 54300 Hardware 10,450 6,078 10,450 16,025 72.49% 60650 Dues & Memberships 100 50 50 50 -50,DO% 60750 Schools & Training 5,000 2,176 3,700 2,500 -50,00% 62300 Miscellaneous Expenses 2,500 217 1,200 1,250 -50.00% 62301 Town Admin Individual Items 6,495 1,769 4,800 62302 Public Works Individual Items 5,775 3,442 3,442 62315 MUD Admin Individual Items 10,573 2,691 5,700 62321 DPS Admin Individual Items 828 778 778 62322 EMS Individual Items 982 1,500 62323 Police Individual Items 4,175 2,500 62324 Court Individual Items 1,250 740 700 62325 Fire Individual items 4,025 1,542 2,150 62326 Code Enf-Individual Itexrs 2,025 440 1,640 TOTAL OPERATING EXPENSES 95,361 51,490 80,110 40,828 -57.19% 8/15/2002 3:27 PM ISBUDGET0203 Information Systems Expenses PROJECTED 2002 SHARE❑ IS EXPENSES Software & Support 73% Miscellaneous �+ Schools & Hardware Expenses — Training 18% 2% 7% PROPOSED 2003 IS EXPENSES Software & Support a7a1 Miscellaneous Projected 2042 Proposed 2003 Software & Support 41,500 19,003 Hardware 10,450 18,025 Dues & Memberships 50 50 Schools & Training 3,700 2,500 Miscellaneous Expenses 1,200 1,250 Total IS Expenses 1 56,9001 40,828 PROJECTED 2002 SHARE❑ IS EXPENSES Software & Support 73% Miscellaneous �+ Schools & Hardware Expenses — Training 18% 2% 7% PROPOSED 2003 IS EXPENSES Software & Support a7a1 Miscellaneous j Schools & Expenses J' Training 3% 6% dwa re 44% Information Systems Expenses Town Admin Items j 21% I Code Enforcement Items 7% Public Works Items 15% PROJECTED 2002 INDIVIDUAL DEPARTMENT IS EXPENSES MUD Admin Items 25% Police Items 11% I I I V I L V I[ I J I 9% Court Items 3% DPS Admin Items 3% EMS Items 6% Projected 2002 Town Admin Items 4,840 Public Works Items 3,442 MUD Admin Items 5,700 DPS Admin Items 778 EMS Items 1.500 Police Items 2,500 Court items 700 Eire items 2,150 Code Enforcement Items 1,640 Total Individual 1S Expenses 23,210 Town Admin Items j 21% I Code Enforcement Items 7% Public Works Items 15% PROJECTED 2002 INDIVIDUAL DEPARTMENT IS EXPENSES MUD Admin Items 25% Police Items 11% I I I V I L V I[ I J I 9% Court Items 3% DPS Admin Items 3% EMS Items 6% N G O a o 0 o c p a• a cs s ca a o o c o 0 o b oV) u S1 o N Q Q d 0 0 0❑ Q a m p 0 b p d o 0 0 6 G G cpr � 6 'm O O ❑ Q p M1 a a ❑ G W ry p ® p 4 0 0 b 4 G p L o o [y h D t61 o ui 14p} Q yry o o L N N N i[V o o ut b p p p tJ •] u'{ ai pry N u� o @ VI � Yq N C' rl N t� U1 [+ a � F a !� WN [V rl n N H H N r la Yi N N .-F N rl o 'a m 'J b oV) u S1 N N O h q' FL eC G M H b m U o W lei w y O 0 U u a y d .r pr 9! 0 ❑ •.•I Q {h pd ty p ul In N .r w -rl .N A A b S E a7 U N N b x N a 'x Of CI N V p H V W w' 9 b1 wq v U PQ 0 R b ,N •N M N b iY A C! 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M I••I •H C uo v 0 a a o 07 7 ❑ C 4 �} o .r n Fawza v trim a G7 m 'J b q' FL eC G M H b m u a y .r .•r ti A b S E a7 U N N x N a O D E o li w G. fE o E 0 CI p O p 6 o E- o t•i u O b _ 7 N rl INI p pl !1 � N N b n E o ' 4 � p N `❑ O U ca p M ' � 6 p v m 0 a H 0 u , L5 M N + •H o .i C W in N 09 O > m n LF 'G} Y v d 41 ti -4w G 4 -H d n a 'd o. m u •N o cr w W 'n � F a d N :. Uf W O � a +.S w Mu u � D E b o o n tµ n a q I t N O y W b a.+ m M G 11 F E ami A ? lei L t7i TOWN OF TROPHY CLUB 2002-2003 ANNUAL BUDGET EMERGENCY MEDICAL SERVICES TROPHY CLUB PUBLIC SAFETY EMS SERVICES MISSION The EMS Services Section of the Town of Trophy CIub has the responsibility and duty to preserve and protect the lives, property and environment of the citizens from all elements of disaster, manmade or natural, through the provision, of fire control, emergency medical, emergency rescue, fire prevention, fire inspections, and community education services. GOALS To provide duality service to the citizens of the Town of Trophy Club by providing timely and efficient response to fire, medical, rescue, and calls for public service while maintaining a response time of five (5) minutes or less on 90% of all calls for service with a maximum seven (7) minute response time for all calls. 2001— 2002 Accomplishments Provided CPR training; and First Aid classes to various corporation and civic organizations. Participated in annual Fill the Boot Fundraiser for the Muscular Dystrophy Association. Participated and assisting in coordination of Light the Night 'Walk in collaboration with the Leukemia and Lymphoma Society. Implemented competitive user fees to further offset service delivery expenses. 2002 — 2003 Obiectives Facilitate National Paramedic Registry of personnel upon license renewal. Enhance public education programs for schools, corporations, and civic groups consistent with community demand and available funding. Provide specialized EMS training to enhance pre -hospital patient care. Entrance specialized education programs for our schools, EMERGENCY MEDICAL SERVICES BUDGET 2002/2003 8/15/2002 4:24 PM EMSEUDGET0203 APPROVED PROPOSED Account ACTUAL BUDGET EXP THRU PROJECTED BUDGET % Number Description 200012001 200112002 Thru 7131102 9/3012002 2002f2003 INCREASE PERSONNEL SERVICES 54010 Salaries & Wages 229,638 180,610 225,600 148,677 -35.26% 54020 Overtime 17,300 26,418 30,338 17,300 0.00% 60030 Long evitylCertificationlMerit 4,621 1,387 1,387 466 54040 Retirement 23,934 21,125 25,805 18,192 -23.99% 50050 Group Insurance 26.485 25,140 30,846 22,744 -14.12% 64060 Social Security Taxes 14,534 12,478 15,267 8,909 -38.70% 50070 Medicare Taxes 3,783 2,919 3,571 2,084 -44.91% 50080 Unemployment Taxes 165 776 857 473 186.36% 50090 Workman's Compensation 3,575 8,636 81636 9,210 157.63% 50120 Pre-employment Physicals 700 461 461 214 -69.43°Io TOTAL PERSONNEL SERVICES - 324,735 279,949 342,768 228,269 -29.71% PROFESSIONAL & CONTRACTUAL SERVICES 53150 Legal 4,250 2,480 2,480 700 -83.53% 53200 Auditing 754 904 904 5345U Independent Labor 5,000 17,385 20,500 3,511 -29.78% 53600 Maintenance & Repairs - 443 443 53650 Vehicle Maintenance 3,150 3,227 3,227 5,000 58.73% 53700 Equipment Maintenance 3,000 5o 250 1,225 -59.17% 54000 Cleaning Services 1,075 164 164 57400 Hazmat Disposal 370 181 120 370 0.004% 57550 Medical Control 3,200 3,016 3,016 3,200 61500 NFACT 600 282 282 350 -30.40°% TOTAL PROF & CONTRACTUAL SERVICES 21,295 28,132 31,388 14,356 -32.59°% CONSUMABLE SUPPLIES 57010 Fuel & Lube 2,000 2,211 2,500 2,032 1.60% 57050 Uniforms 1,500 1,836 1,836 1,750 16,67°% 57150 Small Equipment 2,500 165 165 2,500 0.00% 57450 Disposable Supplies 4,500 7,196 7,500 2,200 -61.11% 57500 Immunizations 1,000 200 200 57600 Pharmacy 1,500 2,784 3,000 1,440 -4.00% 57650 Oxygen 1,800 1,315 1,504 780 -56.67% 57700 Conversion to Trophy Club - 1,495 1,700 60350 Office Supplies 1,675 509 554 354 -79.10°% 60400 Maintenance Supplies 1,375 291 291 60450 Copies 463 31 31 100 -78.38°% 50500 Printing 650 527 527 350 TOTAL CONSUMABLE EXPENSES - 98,963 18,563 19,800 11,502 -39.34% OPERATING EXPENSES 60010 Telephone 5,060 4,529 5,100 88 -98.26% 60100 Comm unicationslPagerslMoblies 4,565 2,820 3,350 560 -87.73% 60140 Utilities 6,250 2,539 2,539 60200 Postage 548 194 194 102 -81.37°% 60250 Service Charges & Fees - 2 2 60260 Interest Expense - 344 340 60300 Insurance 15,754 9,266 9,265 2,562 -83.73°% 60600 PublicatlonslBookslSubscripts 564 188 188 568 1.43°% 60650 Dues & Memberships 980 745 745 980 0,00°% 60750 Schoois&Training 5,000 1,607 1,607 4,715 -5.70% 60850 Travel & per diem (staff) - 120 200 1,400 61000 Physicals - - - 749 61150 Advertising 216 216 350 61650 Programs & Special Projects 250 95 95 62300 Miscellaneous Expenses 25C 264 1,250 100 -60.00% 62450 Admin Salary AilocaIII on 20,195 8,415 8.415 62500 IS Allocation 14,471 81232 8,847 TOTAL OPERATING EXPENSES - 73,878 39,570 42,353 12,174 -83.52% 8/15/2002 4:24 PM EMSEUDGET0203 EMERGENCY MEDICAL SERVICES BUDGET 2002/2003 8/15/2002 4:24 PM EMSBUDGETC,203 APPROVED PROPOSED Account ACTUAL BUDGET EXP THRU PRCJECTED BUDGET % Number Description 200012001 2001/2002 Thru7131102 9130/2002 2402!2003 INCREASE CAPITAL EXPENSES 63360 Portable Radios - - - 1,765 64450 Copier Lease Installments 876 727 727 64150 IA682 Ambulance/Equipment 25,731 20,731 20,731 20,731 -19.43% 64300 Computer Equipment 1,670 1,392 1,392 64400 C680 Pmt -Fire Chief Vehicle 4,404 5,137 5,137 TOTAL CAPITAL EXPENSES - 32,680 27,987 27,987 22,516 -31.10% TOTAL EXPENDITURES 471,554 394,202 464,294 28$,617 -38.75% 8/15/2002 4:24 PM EMSBUDGETC,203 EMS BUDGET EXPENSES Caf,ILCII Expenses 6% Personnel Services 74% PROJECTED 2002 EMERGENCY MEDICAL SERVICES EXPENSES Operating Consumable Expenses Supplies 9°/a 4% Personnel Services 83% Professional & Contractual Services 7% PROPOSED 2443 EMERGENCY MEDICAL SERVICES EXPENSES Capital Consumable Expenses Suppiies 8% 4% Professional 8L Contractual Services 5% Projected 2002 Proposed 2003 Personnel Services 342,768 228,269 Professional & Contractual Services 31,386 14,356 Consumable Supplies 19,800 11,502 Operating Expenses 42,353 12,174 Capital Expenses 27,987 22,51E Total Expenses 464,294 288,817 Caf,ILCII Expenses 6% Personnel Services 74% PROJECTED 2002 EMERGENCY MEDICAL SERVICES EXPENSES Operating Consumable Expenses Supplies 9°/a 4% Personnel Services 83% Professional & Contractual Services 7% PROPOSED 2443 EMERGENCY MEDICAL SERVICES EXPENSES Capital Consumable Expenses Suppiies 8% 4% Professional 8L Contractual Services 5% a �a v rr +n ro o a Q M G + • ,i r ww K x r .fid# C W N M vl W 71 d1 W 01 pry m W v w ry b m • '8 .-� � •� 'p rl � w cdiwu v K m m � u +n w C�� b O S, S. 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O A a O 6 ,i rl i 4 N M W H N 1 11 W IL Io .0 A u rq P •+ .i rl ri N n ri .a a Q n w m a a e x n i o ;3 gmg b � Gl N .41 E d 4M1 r] .y a rV +i a m y u v m E E n�� baa U 0 rt j u p CL _Q R 0 G TOWN OF TROPHY CLUB 2002-2003 ANNUAL BUDGET POLICE Trophy Club Public Safety POLICE SERVICES Mission The mission of the Trophy Club Police Department is to deliver quality law enforcement services through education, enforcement, and community involvement that preserves the public peace and maintains order in both communities. Gaal To provide a safe community for the citizens of Trophy Club by increasing community interaction, traffic, narcotic enforcement, and residential patrol. 2001 2002 Accomplishments • Completed research and awarded grant from Department of Justice for acquisition of new hand held radio for officers. • Participated in Operation ABC Mobilization (America Buckles up Children) which is sponsored by USDoT, National Safety Council and National Transportation Safety Board. • Successfully established Explorers Scout Post 957 and graduated the first class in August. 2002 — 2003 Objectives • Research the availability and apply for State and Federally sponsored grant programs to supplement funding for personnel, equipment, and computerized records management software. • Continue the successfully established Explorer Post 957 for the betterment of our community's youth. • Establish a Citizen's Police Academy. • Review hiring standards to ensure the recruitment and retention of the highest qualified candidates. 09/0212002 11:51 AM POLICE BUDGET 2002/2003 811512002 3;18 PM POLICEBUDGETC203 APPROVED PROPOSED Account ACTUAL GUDGET EXP'THRU PROJECTED BUDGET ya Number Description 2000/2001 2.9112002.. Thru 7131102 913012002 200212003 INCREASE PERSONNEL SERVICES 50010 Salaries & Wages 77'8,930 619,217 753,856 509,714 -34.55% 50020 Overtime 35,054 45,313 56,125 46,000 31.23% 50030 LvngevitylCarlificationlMarit 13,793 10,372 11,222 7,520 -45.48`Ye 50040 Retirement 80,986 66,586 13,985 61,955 -23.509' 50050 Group Insurance 86,680 73,$23 91,383 71,906 -17,04% 50060 Social Security Taxes 49,177 41,535 50,186 30,686 -37.60% 50070 Medicare Taxes 11,501 9,715 11,740 7,176 -3760% 50080 Unemployment Taxes 540 2,535 2,590 1,620 200.00% 50090 Workman's Compensation 11,700 37,737 38,387 30,741 162.40% 50110 Clothing Allowance 5,700 4,325 5,000 3,600 -3684% 50120 Pee-empleymew. Physicals 5.200 1-093 1,250 610 -8828% TOTAL PERSONNEL SERVICES 1,079,261 914,052 1,439,724 771,488 -28.52% PROFESSIONAL & CONTRACTUAL. SERVICES 53100 Software & Support 11,050 6,963 9,895 53101 Abatements 6,000 - 1,540 5,300 53104 TCIC Access - - 5,304 53150 Legal 8,500 6,858 7,150 53200 Auditing 1,500 1,808 1,808 53450 Independent Labor - 674 674 11,000 53600 Maintenance & Repairs 250 1,023 1,200 53650 Vehicle Maintenance 18,940 15,171 16,610 15,900 -15.87% 53700 Equipment Mairtenance 3,000 1,605 1,800 3,000 0.00% 53750 Building Maintenance - 217 750 53850 Radio Maintenance - 54000 Cleaning Servic:s 2,150 1.637 2.265 3,00 81.4004 TOTAL PROF & CONTRACT SERVICES - 51,350 35,955 43,652 44,400 -13.530/6 CONSUMABLE SUPPLIES 57010 Fuel & Lube 34,000 19,060 22,930 19,500 -42.65% 57050 Uniforms 7,400 8,098 8,630 8,400 13.51% 57060 Protective Clothing 3,600 3,546 4,200 1,400 -61.11% 57100 Clualifications 2,800 127 530 2,100 -25.0D% 57150 Small Equipment 3,000 599 1,000 3,000 0.00% 57700 Conversion to Trophy Club 6,000 3,095 3.530 60350 Office Supplies 3,350 1,491 1,730 3,000 -10.45% 60400 Maintenance Supplies 2,750 1,074 1,250 2,000 -27.27% 60450 Copies 925 287 330 1,300 40.54% 60500 Printing 1,300 1,154 1,300 1,300 0.00% 61800 Camera Supplies & Processing 500 34 t0O 500 0.001% TOTAL CONSUMABLE EXPENSES - 65,626 38,564 45,410 42,500 -35-240A OPERATING EXPENSES 60010 Telephone 10,120 8,432 9,590 250 -97.539'u 60100 GommunicationslPagers/Mobiles 9,130 9,011 10,500 6,696 -26.66% 60140 Utilities 12,500 3,897 3,897 60150 Electricity - 3,270 6,270 10,800 60160 Water - 614 900 4,200 60200 Postage 1,095 747 850 1,750 59.82% 60250 Service Charges & Fees - 5 5 60260 Interest Expense - 679 679 60300 Insurance 31,500 19,688 19,688 35,400 1238% 60600 PublicaticnslBookslSubscripts - 126 126 60650 Clues & Memberships 700 770 770 1,000 4286% 60750 Schools & Training 17,000 4,361 5,500 8,560 49.71% 60800 Schools & Training-TCLEOSE 1,400 190 190 1,000 -28,57% 60850 Travel & per diem (staff) - 1,343 1,500 2,000 61150 Advertising 2,500 1,133 3,200 1,000 -60.00% 61500 Animal Control 7,500 2,922 5,300 4,125 -45.00% 61650 Programs & Special Project -CS 5,000 3,616 4,500 63,681 1173.62% 61700 Investigative Materials & Supp 2,000 3,944 4,504 2,000 0.00% 61750 Prisoner -Sit Out ®CSD 2,000 1,120 1,600 3,000 -50.00% 61900 Cede Enforcement - - 125 62300 Miscellaneous Expenses 500 524 1,300 250 -50.00% 62450 Admin Salary A location 40,391 16,829 250 62500 IS Allocation 28,942 17.548 20,000 63260 Police Vehicle Rental Payment 8.700 8,804 8,11(L4 TOTAL OPERATING EXPENSES - 180,977 109,681 109,829 143,827 -2G.53% 811512002 3;18 PM POLICEBUDGETC203 POLICE BUDGET 2002/2003 8115120D2 3:19 PM POLIGEBUDGE70203 APPROVED PROPOSED Account ACTUAL BUDGET EXP THRU PROJECTED BUDGET % Number Description 200012001 200112002 Thru 7 13110 2 9130120D2 2002/2003 INCREASE CAPITAL EXPENSES 63350 Portable Radios 5,000 9,000 9,000 64050 Copier Lease Installments 1,750 2,874 3,900 4,988 185.03% 54300 Computer Equipment 4,175 5,335 6,500 64350 Motorcycle Rental 8,400 5,713 7,50D 7,200 -14.29% 64440 Truck Pmt -Fire Chief Vehicle 5,137 TOTAL CAPITAL EXPENSES 19,325 23,922 26,900 17,325 -10.35% TOTAL EXPENDITURES 1,396,538 1,122,174 1,261,525 1,D19,541 -27.00% 8115120D2 3:19 PM POLIGEBUDGE70203 POLICE EXPENSES Capital Expenses 2% Operating Expenses 9% Personnel Services 82% Consumable Supplies 4% Personnel Services 76% PROJECTED 2002 POLICE EXPENSES Professional & Contractual Services 3% PROPOSED 2003 POLICE EXPENSES Capital Professional & Expenses Operating Consumable -Contractual 2% Expenses Supplies Services 14% 4% 4% Proiected 2002 Proposed 2003 Personnel Services 1,035,724 771,488 Professional & Contractual Services 43,662 44,400 Consumable Supplies 45,410 42,500 Operating Expenses 1.09,829 143,821 Capital Expenses 26,900 17,325 Total Expenses 1,261,526 1,019,541 Capital Expenses 2% Operating Expenses 9% Personnel Services 82% Consumable Supplies 4% Personnel Services 76% PROJECTED 2002 POLICE EXPENSES Professional & Contractual Services 3% PROPOSED 2003 POLICE EXPENSES Capital Professional & Expenses Operating Consumable -Contractual 2% Expenses Supplies Services 14% 4% 4% a v e3 a o a r°a n m u`ai v N N A m N m s e ro a •.a v N 3 r m c ,y � C '❑ fD` O ~ O o E L u b9 w a w x F 2, F K y m •.Hi a m 4O 'm is n v R G o 11 o L W +l W rl v L E O rt L N ❑ a m m v• c m q u u m u -Q W -moi C �. •'I G. in q q b1 1] x y x D iJ 91 c1 C W •A D '❑ l}. 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U u Y 41 H 1 � N O U > ❑ y -.V o V v FL P ti Ci E w LT H C1' ry 1`i m den �O U -a C' r NI M Lf.y b' H [y, H N N N 7] N N LI H 6 C4 d FL i9 a b •il f°i 4} 69 L � rl 6 � r• d n Q} d d d 0 a y m •a o � � m M n ry .y m a a a A p ~ q 0 V wn R d � a a U u � h N i a O d P P d o 0 0 0 a c rV H i� tlI a ^A' rt r� H � rP N rQj N H N i a TOWN OF TROPHY CLUB 2002-2003 ANNUAL BUDGET COURT Town of Trophy Club MUNICIPAL COURT Mission To ensure all defendants receive fair and impartial treatment and are aware of all options available under state law and that citizens receive optimum customer service with courtesy and professionalism as the forefront. Goal The Municipal Court for Trophy Club strives to maximize efficiency and customer service in handling of court. 2001 — 2002 Accomplishments ' Successfully handled workload during separation of Trophy Club and Westlake Courts. • Upgraded equipment and paperwork to increase efficiency by court personnel. • Conducted two jury trials for Trophy Club and Westlake. • Implemented collections program for outstanding warrants. 2002 — 2003 Obiectives Continue enhancement of customer service by continuing customer friendly atmosphere through educational and professional training of court and auxiliary personnel. • Implement new court schedule. • Implement Standard Operating Procedures (SCP) for Court Personnel. • Maintain court personnel level for next year by automating court reporting. • Implement security measures for courtroom and court offices. COURT BUDGET 200212003 0115/2002 3'21 PM COURTBUDGET0203 APPROVED PROPOSED 4count ACTUAL BUDGET EXP THRU PROJECTED BUDGET % Number Description 200012001 20011200E2 Thru 7131102 913012002 200212003 INCREASE PERSONNEL SERVICES 50410 Salaries & Wages 28,519 39,452 38,621 50020 Overtime 6,756 7,104 1,591 50030 Longevity/Certification/Merit 527 627 743 50040 Retirement 3,680 4,453 4,476 50050 Group Insurance 4,529 5,675 6,300 50060 Social Security Taxes 2,130 2,578 2,149 50070 Medicare Taxes 498 550 503 50080 Unemployment Taxes 135 286 135 50090 Workman's Compensation 289 269 201 TOTAL PERSONNEL SERVICES - - 47,261 61,010 54,718 PROFESSIONAL & CONTRACTUAL SERVICES 53100 Software & Support 1,132 1,340 53150 Legal 2,344 3,300 53450 Independent Labor 11950 3,140 53550 Professional Outside Services 433 683 3,780 54600 Jury Fees 180 54650 Judge's Compensation 4,983 9,483 8,400 TOTAL PROF & CONTRACT SERVICES - - 10,841 17,906 12,360 CONSUMABLE SUPPLIES 60350 Office Supplies 402 550 1,200 60400 Maintenance Supplies 284 450 - 60450 Copies 315 350 60504 Printing 1,359 1,359 1,500 TOTAL CONSUMABLE EXPENSES - - 2,390 2,709 2,700 OPERATING EXPENSES 60610 Telephone 532 762 150 60200 Postage 601 700 600 60250 Service Charges & Fees 103 300 800 60600 Publicationsl800kslSubscripts 471 500 100 60660 Dues & Memberships 126 126 150 60750 Schools & Training - 150 60850 Travel & per diem {staff] 754 800 200 62300 Miscellaneous Expenses 70 100 100 62500 IS Allocation 3,884 4,350 TOTAL OPERATING EXPENSES - - 6,541 7,638 2,250 TOTAL EXPENDITURES - - 67,033 89,263 72,028 0115/2002 3'21 PM COURTBUDGET0203 COURT EXPENSES Personnel Services 68% PROJECTED 2002 COURT EXPENSES Operating Expenses 9% Consumable Supplies 3% Professional & Contractual Services 20% 2002 Pro ected 2003 Proposed Personnel Services 61,010 54,718 Professional & Contractual Services 17,906 12,360 Consumable Supplies 2,709 2,700 Operating Expenses 7,638 2,250 Total Expenses 89,26 72,02$ Personnel Services 68% PROJECTED 2002 COURT EXPENSES Operating Expenses 9% Consumable Supplies 3% Professional & Contractual Services 20% PROPOSED 2003 COURT EXPENSES Personnel Services 76% Operating Expenses Professional & 350 Consumable Contractual Supplies Services 4% 17% r N 0 m +e v r ra C r q n C n u xr N 6 o W 0 q YS +'Y m b w aNa� ll i3' M 11 ro ❑ a a o a O � G a [v W N � � a H pN R 0 O U 0�9 yy e U V Sa Q IV 4 a �7 r1 � 0 U ,N 0V aJ 7 U N L 1] L Ya '�11D+ H A m a 4 u + �l cn gOg E6E Ll [• N N us o y 0 q 0 +'Y rv+ Yri w 4 ro ❑ a a o a O � � 60r H D re 11 L 9O' a O e N a 6 � Y m # e❑e gOg E6E Ll St F m o � o '❑ u H ~m qN k a u �tl Q1 V Ifl � 'tl -H .i n d' X pC •.�1 N u d.tea u'�i '� m E q N rt n G q a c c ro w P: w m c x w H u ❑ q q YL � se 7. W L p .0 ` t O b SH+ ❑ d � d~ u m b d •% E b a rev m H H� R H H o •.i m i 'P 7 5+ 'd 1a 0 RC 0W a .p to 0 p 4+ y py O❑ Q O i 0 M H C V LL M d 91 O pi •N t+i Ar r -I P. a G p.. F] L! O Y{ V a H 3 W N a�0i W O d M 6 M tr7 M aY 4 4 a yW 'dawl Q Ca •H u O u T u❑ H um u Y u m u m u u C Sr 10 Sr �', a' M ai N E1 H N m ❑ d d H J. 47 i7 U 0 L v v T b U - d 4 N N 0 •rd 4 0l '•1 C } N}�� ?Y? U ❑C❑ M m u G 'U L ani g N M N f9 fs. 4 .3£ � A � N [a. � [: � U dMn��•. 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G d O Q p p p p 7r.¢i a 0 d 6 b d a q •.i ed d p To Q 4 4 o p m u w o F A w �¢ m U1 g7 Ew $ m v a N 14 u U m v D w i C4 C o n v H - U d V 7{ •p .a E U 1 H U4 G H C1 N 7 a ca N x n. v w w w o a L ' i H O m d Q O N ❑ o � L H a Ca Gi G 4 x c o Ll w W T 4 4 H 3{ i] •• ttr P [L 7 ❑ T m •L m .g b FB O V 4 p m i] rt N N H r H 11 1 H H Al 4 81 m m p+ b iJ o C E p7p E Q L m N v v �k, m p nI x N iJ Q ti m v r c •N H u m u v In i1 n 4 0N p w N E CQ N w N V al V Q m ++ rn d w z w �u om•n o m 0 v c '� M w. -r wti c ,+ •u wh a m v w +� m w •H G a m o j u m w 1 � m w b y � is F Q�❑ � v to EL H 61 L' ❑ u5 �i m r 1 w n 6 n p E v b N W N 41 o ti Y iQ "p a1 to ai N O r•1 N W � m y u D tl� +6 si O P. Al a7 H m 9 9 7 m y 91 [T li ti G U a .. y M � •• Y W •H C a m u•ti o m b H 7] v U W 77 G C+ 4 P. W fG .Y d [n s to m E v �k, U nI 4 Q c v c •N H u n dl Y u v In n 0N p w N E w al V z w 0 1 � o is F Q�❑ � v to EL H ❑ u5 �i m r 1 w n 6 n p E r� S iry o Y iQ "p a1 to ai N O r•1 N R •� w ❑ h D tl� +6 TOWN OF TROPHY CLUB 2002-2043 ANNUAL. BUDGET PUBLIC WORKS Town of Trophy Club - Public Warks Department Mission: The mission of the Public Works Department is to maintain and increase the value of the public infrastructure and of the Public Works' employees. The Department will achieve increased infrastructure value through rehabilitation programs, scheduled maintenance programs, and construction of new infrastructure projects. The Department will increase the value of its employees through specific education and training, increasing the efficiency and effectiveness of their work, and providing advancement opportunities within the management hierarchy of the Public Works Deaartment. Goals: To maintain and increase the value of the public infrastructure to a condition that meets or exceeds our residents' expectations, and to ,increase the value of our Public Works Employees through programs that provide effective education and training in customer relations, safety and welfare. and career benefits. ObJectxves: • To provide a safe work environment for all employees • To provide "quality customer service" • To implement Safety Training and Management Education Programs • To create and implement a communication program that will mitigate misunderstandings with residents and Council • To renovate the street network as approved via bond by the Town citizenry • To create and foster a work environment where employees feel both welcomed and valuable ACCOUNT BUDGET NUMBER DESCRIPTION 200012001 PERSONNEL SERVICES 50010 SalarieslWages 50020 Overtime 50030 Longevity pa yrruitionlMe ri t 50040 Retirement 50050 Group Insurance 50060 Social Security 50070 Medioafa Taxes 50080 Unemployment Taxes 50090 Workers Compensation 50120 Pre-Employmerr Physicals 18,945 TOTAL PERSONNEL SERVICES 8,115 PROFESSIONAL & CONTRACTUAL SERVICES 53010 Engineering Semites 53150 Legal Fees 53160 Franchi5e5- Legal & Other 53170 Legal -Ordinances 53400 IS Support 53450 Independent Labor 53650 Vehicle Maintenance 53700 Equipment Mainlenance 53750 Building Maintenance & Safely 54000 Cleaning Services 54050 Contract Landscape Maintenance 54100 Trash RemovaVRecycling 54150 Health inspector Fees 15,810 TOTAL PROF & CONTRACTUAL SERVICES 3,660 CONSUMABLE SUPPLIES 54300 Hardware 57010 Fuel & Lube 57050 Uniforms & Accessories 60350 Office Supplies 60360 Pa perlCopierSupplias 60400 Maintenance Supplies 60450 Caples 60500 Printing 8,856 TOTAL CONSUMABLE SUPPLIES 571 OPERATING EXPENSES 54310 Training (Management $ Safety) 60010 Telephone 60100 CommunlcationslPagerslMobils 60150 Electricity 60160 Water 60170 Rent 60200 Postage 60300 Insurance 60650 flues & Memberships 60700 Meetings 60750 Schools & Continuing Education 60850 Travel & Per Diem 61150 Advertising 61200 Employee Relations 61850 Property Maintenance 61900 Code Enforcement 61950 Flags and Repairs 62000 Irrigallon Repairs 62050 Street Repairs 62060 Lang Term Street Repairs 62100 Street Sweeping 62150 Street/Traffic Signs/Grosswalks 62300 Miscellaneous Expenses 37 TOTAL OPERATING EXPENSES 371 TOTAL OPERATING EXPENSES PUBLIC WORKS BUDGET 2002/2003 APPROVED ACTUAL BUDGET EXPTHRtI PROJECTED 200012001 200112002 Thru 7131102 913013003 128,151 205,148 164,607 214,548 4,985 7,000 2,491 3,100 929 6,900 1,140 1,140 11,847 21,357 16,999 21,840 10,492 23,500 18,945 23,000 8,115 13,581 10,303 13,250 1,898 2,217 2,410 3,100 95 1,050 789 789 4,076 4,500 5,045 5,045 500 13 13 176,589 285,753 222,742 285,824 49,391 7,500 8,949 11,000 15,810 10,000 3,660 4,700 19,935 15,000 6,326 7,500 1,850 1,800 . 3,332 15,000 402 402 8,856 3,000 571 1,000 34 600 7,764 10,000 2,949 3,500 1,785 2,500 2,549 3,200 99,125 130,000 79,558 115,000 221,485 280,000 188,598 260,000 24,385 5,000 2,900 3590 452,751 480,400 298,463 409,802 693 1,500 212 500 2,036 3,500 1,772 2,600 1,319 1,500 3,027 3,900 1,217 2,300 1,792 2,100 37 37 371 1,000 464 700 618 1,000 513 550 213 1,000 166 250 6,466 11,800 7,983 10,737 25 1,700 42 42 4,341 500 112 200 (15) 2,000 2,458 3,400 52,007 66,000 50.189 62.000 27,209 45,000 13,781 24,000 5,724 13,780 10,365 13,500 530 500 318 400 6,000 6,000 6,000 500 1,000 769 850 45 100 409 3,500 663 850 135 1,000 805 1.100 417 1,000 19 300 32 200 11,125 15,000 2,550 4,000 1,542 1,669 3,000 1,972 2,500 7,006 6,000 4,437 5,500 156,757 150,000 96,043 100,000 116,535 3,750 9,000 759 1,200 10,848 25,000 8,377 20,000 1(L 842) 3,070 5.000 282,203 466,915 202,735 250,742 912,008 1,244,868 729,922 957,106 PROPOSED BUDGET 200212003 54.106 460 5,964 4,284 3,115 729 135 1.296 70,osa Y. INCREASE -73.63% -93.33% -72.07% -81.77% -77,07% -67.11% -87.14% -71.21% -75.47% 10,000 33.33% 100 -99.33°% 402 -86.60% 15,000 50.00% 4,764 90.56% 329,116 17.54°% 359,382 -25.19% 1,800 20.00% 190 -94.57% 1,000 -56.52% 275 500 -50.00% 500 -50.00% 800 -20.00% 5,065 -57.08% 300 760 65,800 800 8,292 400 295 100 600 1,000 500 11,100 3,825 150,000 111,736 15,000 23,600 -40.00% -62.00i% -0.30% -98.22% -39.83% -20.00% -70.50°% 0.00% -82.869% 0.00% .50.00°1% 26.009% 27.50% 0.00% ✓4.12% 66-67% -5.6095 394,108 -15.59% 828,643 -33.44% 2:51 PM812712002 Page 1 of 3 PWBUDGET0203 2:51 PM8127/2002 Page 2 of 3 PWBUDGET0203 PUBLIC WORKS BUDGET 200212003 APPROVED PROPOSED ACCOUNT ACTUAL BUDGET EXP THRU PROJECTED BUDGET K NUMBER DESCRIPTION 200012001 200112002 Thru 7131142 813012002 200WO03 INCREASE CAPITAL EXPENSES 63010 Capital Expenses 2,756 1,315 1,315 63250 Vehicles 21,009 23,000 22,953 22,953 63300 Vehicle Equipment 264 1,200 1,171 1,171 63404 Mobile Radia 5,090 - 63910 Trophy Club/Marshall Creek Road 226.539 708,295 728,759 728,758 64050 Copier Lease 1,983 3,100 1,596 2,400 64104 PW Building 2,644 3,000 900 900 64604 Street Bond Program 173,436 51,271 51,271 51,270 TOTAL CAPITAL EXPENSES 425,865 797,823 607,965 808,767 -100.00% TOTAL EXPENDITURES 1,337.873 2,042,491 1,537.686 1,785,$73 828,$43 -59.43% 2:51 PM8127/2002 Page 2 of 3 PWBUDGET0203 PUBLIC WORKS EXPENSES Operating Expenses 14% PROJECTED 2002 PUBLIC WORKS EXPENSES Capital Expenses 46% Consumable Supplies I °io Consumable Supplies 1% Professional & Contractual Services 23% Operating Expenses 48% Personnel Services 16% PROPOSED 2003 PUBLIC WORKS EXPENSES Professional & Contractual Services 43% Personnel Services 8% Projected 2002 Proposed 2003 Personnel Services 285,824 70,088 Professional & Contractual Services 409,802 359,382 Consumable Supplies 10,737 5,065 Operating Expenses 250,742 394,108 Capital Expenses 808,767 - Total Expenses 1,765,873 1 828,643 Operating Expenses 14% PROJECTED 2002 PUBLIC WORKS EXPENSES Capital Expenses 46% Consumable Supplies I °io Consumable Supplies 1% Professional & Contractual Services 23% Operating Expenses 48% Personnel Services 16% PROPOSED 2003 PUBLIC WORKS EXPENSES Professional & Contractual Services 43% Personnel Services 8% i4 �1 T IG 11 L7 L �p LL �y r yJ .{ L fy L M V Ch ;J a 1) 11 O b v H m Ut N .0 m b 3 ti} N u b aU w N l.J a f� M ry b, 14 f'1 •H � qq1� � H b �n N 8 W N C K 0 .N m•` � G i N� M x " 13 E� v N w s, •N •n •c r c c � v w A � el � � '73 Y. •� Ev1 di @Y 6 c U C U GF O n 4❑ m li +� M1� T: - 4 ': O [1 n •i ,N, -N o� q -ri N 4 O O - i I. 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Lv u q ro H u❑j .❑-I !i N YI O 4 rt rf N w a b r•I YI rl o a d o P D o v l+5 d In O 4 M p rh o ri N n A5 z o c m m m w ❑ u - b u 6 R N 6 b W 4 L W •H sa u w c' u .t •A 4•+ � w a a ra � v E a r'1 N 9] ro H q !i N YI O 4 rt 9 O G O b 5 p a A5 ao a o c 4 P ❑ 6 ❑ O 6 b ❑ 4 a In � w e In o rn b •A 4•+ � ti0 �8 ra PF IM1 fR r•1 r'1 !'� M M M M R M •+ YI O 4 rt rf r rt b r•I YI rl N 14 .4 1V fV tl m m [V m � d L U 'O U U ep YI d IX !1 SJ Q U a w v �u ql L � U L M: M C] •N o r7 v u u v •• v q v .v .ti cq E p y N '.+ U 9 41 W 4 Ri v l: E u Q A H P d Cd 0 D w d i Sa 9 0 u M � u a ¢ a w w u N a N � Q b t7 .�7 a cs a x [C F 0 4 u, p v � +n rt iry Al o r o is F G j JL •A g V M Q ¢ C TOWN OF TROPHY CLUB 2002-2003 ANNUAL BUDGET COMMUNITY DEVELOPMENT Town of Trophy Club Community Development Department Mission To provide safe, attractive, and enjoyable public facilities and grounds for maximum use by Trophy Club residents. Ensure that all structures are constructed in a safe manner utilizing national standards and codes. Goal The goal of the department is to maintain and improve existing and future infrastructure, update outdated ordinances, ensure compliance with federal and state regulations, and begin construction on existing and acquired park amenities. Project Service History/Accomplishments Skyhawks Sports Camps Pool Conceptual Drawing Development Harmony ADA/TAS Issue Project Resolved Evaluate Lease of Marshall Creek park Construction of 10 acre park International Residential Code Adoption International Energy Code Adoption Cable Franchise Extension TXU Rate Case Intervention Food Service Regulation Ordinance Executed a park lease with Beck Properties US Soccer Field Construction Cemetery Landscape Installed TXU Litigation Settled Electrical Derequlation Implemented FY2001 /2002 June/July December - August June - July July -September December - September December September May July June October December August September January 2002 — 2003 Objectives • To continue to move forward on securing a lease on Marshall Creek Park with the US Army Corps of Engineers. • To complete Phase 2 and 3 of the construction process at the 10 -acre park. • To design and construct the public pool complex. • To evaluate the need to adopt the remaining 2000 International building related codes. • To negotiate the final agreement with Charter Communications. • To secure another contract with a power supply company utilizing the consultation of CAPP. • To evaluate and begin implementation of joint use ideas with NISD for indoor recreation and library facilities. Town of Trophy Club Performance Objectives and Workload Indicators FY2002/2003 • Number of ordinances reviewed, amended, or created. • Hours spent on securing the US Army COE land lease. • Number of permits issued and inspections conducted. • Number of sports camps hosted in conjunction with Skyhawks. • Number Park and Recreation meetings hosted. • Leases/agreement secured with NISD, COE, Charter and CAPP. • Number of hour spent working on pool design and eventual contracts. COMMUNITY DEVELOPMENT BUDGET 2002/2003 APPROVED PROPOSED kCCOUNT ACTUAL BUDGET EXP THRU PROJECTED BUDGET %. NUMBER DESCRIPTION 2000/2001 2001/2002 Thru7131102 913012002 2002/2003 INCREASE 507.00% 225.00% -41.67% 3.70% 204.15°% -75.00% 133.33% 697.37% 0.00° 0.00% 87.27% 176.47% -20,00° 133.33% 268.05°/0 8115/2002 3:28 PM Page 1 of 2 CDBUDGET0203 PERSONNEL SERVICES 50010 Salaries & Wages 191.731 50020 Overtime 2,557 50030 LongevitylCertificationlMerit 1.709 5OD40 Retirement 21.422 50050 Group Insurance 26,112 50060 Social Security Taxes 10,533 5OD70 Medicare Taxes 2,463 50080 !Unemployment Taxes 675 50090 Workman's Compensation 4,641 50120 Pre-employment Physicals 38D TOTAL PERSONNEL SERVICES - - - - 262,223 PROFESSIONAL & CONTRACTUAL SERVICES 53150 Legal 5,188 5,000 4,997 5,300 53160 Franchise s-Legat S Other 1,500 53450 Independent Labor 8,273 10,000 2,861 2,861 60,700 53650 Vehicle Maintenance 4,650 53700 Equipment Maintenance 200 54050 Contract Landscape Maintenance 57,789 76,000 50,6513 70,000 247,040 54100 Trash Removal/Recycling 2,250 54150 Health Inspections 3,560 54200 Consultants 4,405 12,000 12,177 14,060 7,0130 54250 Portable Toilets 5,056 6,750 3,769 4,450 7,000 TOTAL PROF & CONTRACTS ERVICES 80,710 109,750 74,460 96,611 333,800 CONSUMABLE SUPPLIES 54360 Hardware 41 200 81 150 50 57010 Fuel & Lube 3,975 60350 Office Supplies 1,806 60400 Maintenance Supplies 875 750 230 750 1,756 TOTAL CONSUMABLE SUPPLIES 916 950 311 900 7,575 OPERATING EXPENSES 54310 Training (Management & Safety) 300 54350 PlaygroundlBall Field Material 4,561 4,500 1,403 2,500 4,500 54360 Park Equip. Replacement Fund 3,338 7,000 3,843 4,200 7.000 57050 Uniforms - 600 57250 Small Tools 3,915 57266 Safety Equipment 456 60010 Telephone 330 60100 CommunicatiensiPagerslMobles 3,563 60150 Electricity 4,557 5,500 2,528 4,000 10,300 60160 Water 15,686 25,560 6,632 20,000 70,500 60170 Rent 8,300 60200 Postage 350 60450 Caples 1,250 60500 Printing 750 60500 PublicationslBooks)Subscripts 525 60650 Dues & Memberships 1,550 60700 Meetings 450 60750 Schools & Training 1,750 60850 Travel & per diem [stafo 2,150 50950 Rent/Lease Equipment 16,266 61150 Advertising 200 61850 Property Maintenance 32,286 251000 11,405 20,000 20,000 61860 Pool Operations 58.506 62000 Irrigation Repairs 4,012 4,500 1,087 2,000 10,506 62300 Miscellaneous Expenses (1.842) 3.070 4,000 TOTAL OPERATING EXPENSES 62,538 72,000 29,977 56,700 264,993 507.00% 225.00% -41.67% 3.70% 204.15°% -75.00% 133.33% 697.37% 0.00° 0.00% 87.27% 176.47% -20,00° 133.33% 268.05°/0 8115/2002 3:28 PM Page 1 of 2 CDBUDGET0203 ACCOUNT 6,000 NUMBER DESCRIPTION CAPITAL EXPENSES 63010 Capital Expenses 63640 Bleachers 63650 Harmony Park ADA Renovation 63660 Soccer Field 63800 Water TaplimpaGt Fee 63850 10 Acre Park 63900 Corp Park Expenses TOTAL CAPITAL EXPENSES TOTAL EXPENDITURES COMMUNITY DEVELOPMENT BUDGET 2002/2003 APPROVED PROPOSED ACTUAL BIJDGET EXPTHRU PROJECTED BUDGET % 2000/2001 200112002 Thru 7131102 9/30/2002 2007.!2403 INCREASE 334,491 1,107,778 7,000 6.000 100 6,000 42,968 11,668 18,800 535 913,278 142,023 897,278 4.800 3 000000 180,326 925,078 334,491 1,107,778 7,000 6.000 100 100 11,668 11,668 10,000 419,713 913,278 2.000 431,481 837,046 13,000 636,229 11091,257 881,591 Q.OG% -1(7(1.00% -98.59% -20.42% 8/15/2002 3:28 PM Fuge 2 of 2 CDBUDGEi0203 COMMUNITY DEVELOPMENT EXPENSES Operating Expenses 5% Professional & Contractual Services 9% PROJECTED 2002 COMMUNITY DEVELOPMENT EXPENSES Personnel Services ono. Capitai Expenses 1% Capital Expenses 86% PROPOSED 2003 COMMUNITY DEVELOPMENT EXPENSES Professional & Contractual Services 38% Operating Expenses 30% k,umiumable Supplies 1% Projected 2002 Proposed 2003 Personnel Services - 262,223 Professional & Contractual Services 96,611 383,804 Consumable Supplies 940 7,575 Operating Expenses 56,740 264,993 Capital Expenses 937,13, UOT Total Expenses 1,091,257 881,593 Operating Expenses 5% Professional & Contractual Services 9% PROJECTED 2002 COMMUNITY DEVELOPMENT EXPENSES Personnel Services ono. Capitai Expenses 1% Capital Expenses 86% PROPOSED 2003 COMMUNITY DEVELOPMENT EXPENSES Professional & Contractual Services 38% Operating Expenses 30% k,umiumable Supplies 1% M a n ea •! 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Goal Provide an aesthetically refined community for the citizens cf Trophy Club by implementing zoning regulations in accordance with the Comprehensive Land Use Plan in addition to promoting health, safety, morals and the general welfare of the community. Service HistorylAccvmplishments FY2001/2002 Medlin Middle School Site Plan Amendment October 2001. Amend/Ratify PD -17 Villas of Hogan's Glen January 2002 Amend/Ratify PD -18 Fox Pointe January 2002 Amend/Ratify PD -19 Estates of Hogan's Glen January 2002 Ratify Action by Town Council, PD -20 January 2002 Estates of Hogan's Glen, phase 2 Amend 1999-10, PD -17 Villas of Hogan's Glen January 2002 Amend 1999-11, PD -20 Estates of Hogan's Glen, phase 2 January 2002 Amend Comprehensive ,Zoning Ordinance; December 2001 Repeal Section 46; Amend Section 47D(2) Amend Subdivision Regulations —Article 8 Tree Preservation December 2001 Zone Change, PD -23 Trophy Club Medical Plaza May 2002 Site Plan, PD -23 Trophy Club Medical Plaza May 2002 Repeal to Fence Ordinance June 2002 Subdivider's Agreement, PD -16 The Knoll April 2002 Final Plat, PD -16 The Knoll March 2002 Amended Final Plat, PD -16 The Knoll May 2002 Zoning Amendment, PD -16 The Knoll May 2002 Zoning Amendment, PD -13 The Village, tract 4 June 2002 Zone Change, PD -24 Lake Cities Church of Christ July 2002 Site Plan, PD -24 Lake Cities Church of Christ, phase 1 July 2002 Preliminary Plat, PD -23 Trophy Club Medical Plaza (to be completed Sep 02) Subdivider's Agreement, PD -23 Trophy Club Medical Plaza (to be completed Sep 02) Replat, PD -16 The Knoll (to be completed Aug 02) Zoning Amendment, PD -23 Trophy Club Medical Plaza (to be completed Aug 02) Amendment to Comprehensive Zoning Ordinance (to be completed Aug 02) Article 2(10); Article 2(13) Uses Final Plat, PD -23 Trophy Club Medical Plaza (to be completed Sep 02) c:1TEMP1161PZ Division Mission Gcals Objectives 2002-2003.doc 8/17102 10:33:13 ANI Town of Trophy Club 2002 -- 2003 Objectives Major Objectives • Provide effective planning support to the public, town staff, the Planning and Zoning Commission and Town Council. ■ Review and recommend updates to the Comprehensive Zoning Ordinance, Subdivision Regulations, Comprehensive Land Use Plan and various planning & zoning related town ordinances. • Assist and develop demographic and informational database for marketing purposes. Ongoing Objectives * Ensure that the design of all plans, specifications, and plats of all developments are in compliance with Town ordinances and development practices. • Coordinate with Town engineer, planning consultant and building inspectorlofficial, to ensure construction and inspections of all developments are in compliance with engineering principals and development practices. • Provide accurate and timely information and assistance to other Town departments, developers, engineers, contractors and citizens. • Maintain accurate and up-to-date base map information for addressing to benefit of the Town. Performance Objectives and Workload Indicators FY2001/2002 Number of ordinances reviewed, amended, ratified or created. • Number of hours spent on zone changes for the Trophy Club Medical Plaza and Lake Cities Church of Christ. Number of hours spent on reviewing Site Flans, Preliminary and Final Plats ReWats and Short Form Plats. CATEMP116\PZ Division Mission Goals Objectives 2002-2003.doc 8117/02 10:3113AM PLANNING ZONING 13UDGr=T 20021 2003 8115/2002 3:26 PM PZ13UDGET0203 .:APPRO'VEA PROPOSED ACCOUNT ACTUAL BUDGET ESOP THRU PROJECTED BUDGET_ % NUMBER DESCRIPTION 200012001. 200112002: Thru 7131102. 913012002 200212003 INCREASE PERSONNEL SERVICES 50010 Salaries & Wages 15,559 16,451 13,330 17,929 17,a01 8.20% 50020 Overtime 1,259 2,000 915 1,200 3,873 93.54% 50030 Longevity/Certification/Merit 118 830 148 148 266 -67.92% 50040 Retirement 1,597 1,880 1,424 1,783 2,398 27.55% 50050 Group Insurance 1,304 2,097 1,420 1,817 2,142 2.14% 50060 Social Security Taxes 1,031 1,195 891 1,119 1,227 2.72% 50070 Medicare Taxes 241 280 248 262 287 2.53% 50080 Unemployment Taxes 14 225 67 67 68 -70.00010 50090 Workman's Compensation 113 200 52 52 105 -47.56% TOTAL PERSONNEL SERVICES 21,236 25,158 18,454 24,377 28,166 11.96% PROFESSIONAL & CONTRACTUAL SERVICES 53010 Engineering 12,395 10,000 7,097 8,500 4,450 -55.50% 53050 Town Planner 22,375 12,000 4,224 5,200 8,750 -2.7.08% 53060 Town Planner Ordinances 16,500 2,231 2,231 1,315 -92.03% 53150 Legal 15,935 5,000 3,765 5,000 53170 Legal -Ordinances 1,561 10,000 6,379 6,379 53300 Appraisal 400 400 0.00% TOTAL PROF & CONTRACT SERVICES 52,266 53,900 23,696 27,310 14,915 -72.33% CONSUMABLE SUPPLIES 60350 Office Supp ies 656 600 454 500 700 16.67% 60450 Copies 456 500 85 100 60500 Printing 44 50 73 80 400 700.00% TOTAL CONSUMABLE EXPENSES 1,155 1,150 612 680 1,100 -4.35% OPERATING EXPENSES 60200 Postage 123 200 126 200 250 25.000/6 60550 Newsletter 420 - 60600 Publications/Bocks/Subscripts 450 420 420 420 -6.67% 60650 Dues & Memberships 65 200 65 65 65 -67.50% 60700 Meetings 125 - 200 60.00% 60750 Schools & Training 471 500 (180) - 250 -50.00% 60850 Travel & per diem (staff) 71 - 150 61150 Advertising 188 1,800 1,210 1,800 850 -52,780/0 62200 Platt Filing Fees 117 200 - 75 -62.50% 62250 Computer Mapping 359 2,000 - 1,350 -32.501/10 62300 Miscellaneous FxfsensPs (1,841) 50 1,862 2,000 50 0.00% 62306 ZEA Heanngs - 200 TOTAL OPERATING EXPENSES (27) 5,525 31503 4,485 3,860 -30.14% CAPITAL EXPENSES 63010 Capital Expenses 3,300 3,329 3.329 TOTAL CAPITAL EXPENSES - 3,300 3,329 3,329 - -100.00% TOTAL EXPENDITURES 74,630 89,033 49,593 60,180 48,041 46.04% 8115/2002 3:26 PM PZ13UDGET0203 PLANNING ZONING EXPENSES Personnel Services 41% PROJECTED 2002 PLANNING & ZONING EXPENSES Professional & _ Contractual Services 45%Capital:�: Operating Expenses Expenses Consumable fila 7% Supplies 1% PROPOSED 2003 PLANNING & ZONING EXPENSES Personnel Services 59% Operating Expenses 8% Consumable Supplies 2% Professional & Contractual Services 31% Projected 2002 Proposed 2003 Personnel Services 24,377 25,166 Professional & Contractual Services 27,310 14,915 Consumable Supplies 680 1,100 Operating Expenses 4,485 3,860 Capital' Expenses 3,329 1 - Total Expenses 60,180 1 48,041 Personnel Services 41% PROJECTED 2002 PLANNING & ZONING EXPENSES Professional & _ Contractual Services 45%Capital:�: Operating Expenses Expenses Consumable fila 7% Supplies 1% PROPOSED 2003 PLANNING & ZONING EXPENSES Personnel Services 59% Operating Expenses 8% Consumable Supplies 2% Professional & Contractual Services 31% ❑ a N L H v u1 m v ai 1n i+0 Q N o 4 4 a1 'p via t N v m G +i m m a1v F1 J -I 4 E. 61 w trF r' v N •• } u A H a ❑ U Q � w m M rV m ❑ u t9 ?, r•1 r•1 •N � r� U N } U fJ 11 }❑a H ✓� W 4)�( N DV1 1� o r o a �J au w 4 s r� v u1 m m 4 1n P Q a o 4 4 ❑❑ o 0 via r m m a1v w ¢¢ O ue be a o a o r+ m rV w r In r� n n w 00 0 o r o a N o v d• r1 L1 P i1 VO r] L 0 q ri 41 Q m G n H Nn p 1J W n iJ if1 L Q q -+ w m o L m O a Q q n �n a a .i 7 3 d W �1 O •L ❑ aEp o Q N N e -i Q ❑ u'1 4 IC It rL r5 u1 N �1 e<1 N M fi [3 ql I I M f5 ' rl r-1 rl P rl b .a .1 N Sa C •K r•I b o rf m L dk 1a ❑ N }. u w K m ❑ N ri N E .F. 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A 9i 0 u c ra N q o o a d ❑ PTN re i n .N b 11 7 ❑ m mJ 7 UD iY C O Nd Rei a� u MQaQ �1 Q' j @ N N cE d m W w d JJ Uri U 'S fi E a+ a m 9 4 p w E. o q ❑ v C a o g G v o 0 0 ❑ o a q 1 a A f A G 11'I �1 ri N N N M N m w fa m m n M ri N H 4 r{ N rt 0 N N TOWN OF TROPHY CLUB 2042-2443 ANNUAL BUDGET CONSTRUCTION ACCOUNT CONSTRUCTION BUDGET 2002 12003 PROPOSED ACCOUNT BUDGET NUMBER DESCRIPTION 200212003 REVENUES 41020 Interest Income (28,103) 41080 Reserves (2,571,301) 45050 Bond Proceeds (1,400,000) 45060 10 -Acre Park Grant Proceeds {127,000) TOTAL REVENUES (4,126,405) EXPENSES STREET REPAIRS 53010 Engineering 100,000 53150 Legal 5,000 60200 Postage 42 62300 Miscellaneous Expense 200 64600 Street Repairs/Bond Program 2,065,391 TOTAL STREET REPAIRS 2,170,636 POOLIPARK CONSTRUCTION 53150 Legal 6,147 60200 Postage 29 60300 Insurance 2,500 60500 Printing 1,844 61150 Advertising 410 62300 Miscellaneous Expense 137 64610 Swimming Pool/Park 1,353,000 70020 Financial Advisory Fee 8,538 TOTAL POOLIPARK CONSTRUCTION 1,372,604 10 -ACRE PARK COMPLETION 53150 Legal 2,853 60200 Postage 13 60300 Insurance 2,500 60500 Printing 856 61150 Advertising 190 62300 Miscellaneous Expense 63 64620 10 -Acre Park Completion 572,600 70010 Paying Agent Fee 127 70020 Financial Advisory Fee 3,963 TOTAL 10 -ACRE PARK COMPLETION 583,165 TOTAL EXPENSES 4,126,405 CONSTRUCTION REVENUE PROPOSED 2003 CONSTRUCTION REVENUE Reserves 62% Interest Income 1% 10 -Acre Park Bond Proceeds Grant Proceeds 34% 3% Proposed 2003 Interest Income (28,103) Reserves (2,571,301) Bond Proceeds (1,440,000) 10 -Acre Park Grant Proceeds (127,000) Total Construction Revenue 4,12$,405 PROPOSED 2003 CONSTRUCTION REVENUE Reserves 62% Interest Income 1% 10 -Acre Park Bond Proceeds Grant Proceeds 34% 3% CONSTRUCTION EXPENSES PROPOSED 2003 CONSTRUCTION EXPENSES Street Repairs 53% 10 -Acre Park Completion 14% ool/Park construction 33% 2043 Proposed Street Re airs 2,170,636 Pool/Park Construction 1,372,604 10 -Acre Park Completion 583,165 Total Construction Expenses 4„126,405 PROPOSED 2003 CONSTRUCTION EXPENSES Street Repairs 53% 10 -Acre Park Completion 14% ool/Park construction 33% ., w o WN a a a o a � A ❑ C D M o c a o sro a .i C H a G M r� a w H u m c .a a w 0 M o �9 H rl N a w 6 V 0 o d) (y x Id m v rt H d � IdV P [n 0 N 0 O4 n N .0 i 1] 0) " .04 0 Ey ❑ U b C 00 U W it J H u m w p R N k W a U w a � N Jq1 i+ G C v q m N N [l' .i v N m N LI a [9 N m 01 '6 i� 8i 1�1 SF N L J� 4 •• 0.1 E� Ts - y v w u 0 a u QJ ❑ +� � O 4 ,6pu , •m m m D a w•H 0 U M M o ❑ Q m 7 U G f4 n Ld. a 4 Y N? 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C AI U c 0 m ❑ TOWN OF TROPHY CLUB 2002-2003 ANNUAL BUDGET INTEREST & SINKING INTEREST AND SINKING Account Number Description EXPENSES 70010 Paying Agent Fees 70050 Bond Interest Expense 70100 Bond Principal Payment TOTAL I & $ EXPENSES TOTAL REVENUES OVER EXPENSES PROPOSED BUDGET 200212003 (277,2'16) (1,400) (15,000) (100) (144,742) (103,745) (542,204) 1,000 291,204 250,000 542,204 REVENUES 40010 Property Taxes 40040 Property Taxes/P & 1 41020 Interest Income 41030 Miscellaneous Income 41080 Reserves 420£0 Intergov Transfer-EDC4A, 4B TOTAL REVENUES EXPENSES 70010 Paying Agent Fees 70050 Bond Interest Expense 70100 Bond Principal Payment TOTAL I & $ EXPENSES TOTAL REVENUES OVER EXPENSES PROPOSED BUDGET 200212003 (277,2'16) (1,400) (15,000) (100) (144,742) (103,745) (542,204) 1,000 291,204 250,000 542,204 INTEREST SINKING REVENUE Property Taxes (277,216) Property TaxeslP & ! 1,400 Interest Income (15,000) Miscellaneous Income 100 Reserves (144,742) Intergov Transfer•EDC4A, 46 103,745 TOTAL REVENUES (542,204) 2003 INTEREST & Intergov SINKING REVENUES Transfer- EDC4A, 4B 19% Property Taxes Reserves 51% GTS/o Interest Income 3% Bond Principal Payment 46% INTEREST SINKING EXPENSES Paying Agent Fees 1,400 Band Interest Expense 291,204 Bond Principal Payment 250,000 TOTAE_ I & S EXPENSES 542,204 2003 INTEREST & SINKING EXPENSES Bond Interest Expense 54% H W o 0 9 d a C ro N to U 'd �� v ❑' u •M 41 U J GE C .•I �] b •• � N w m N � A a K W a u W0 RE R W o 0 9 d a C N to U 'd O G v ❑' u •M 41 U J GE C .•I �] b •• � N w m N � Hjr U N e W a u W0 C � p, n u -.t a ar .+ W 61 •N Cl U E- m k. P4 ;� ®t 01 C. a ,W o n W � N `9 0 v V G O o a o 0 0 0 O G d N � +•i N C � 0 N m wl Ln Ln 0 a i l+ N M O G 4 d Lo V7 C 0] 6i C '❑ H � u w u+ ar x u ❑ iL d P' P1 ai W Dl b W M v � 11 rd to W V Y d ❑ a W +5 rl 7 o q to � 'a v n v d NQ9 N S U N lb G ry C C Q d 0 K] N ri 4 N N P4 il] � m N F (N 4 X G d W q Gi P ❑ vu ❑ t" u r Q 1 r4 i b a q V H '❑ u � m ❑ 0 N H .7 N. U •H T� C 2 -N fL Vl O E u w m 4 m x ce a v n o �H Qv❑ i+ w 3 1 4ui r7 H r# E Ln re ul � ❑ N '6 • L O Q [V o wo n 0 n G ^ N N S3 R 4 O R W N �l �9 W q W TOWN OF TROPHY CLUB 2002-2003 ANNUAL BUDGET EDC A Trophy Club Economic Development Corporation A 71 Mission The mission of the Trophy Club Economic Development Corporation 4A is to acquire, construct, operate, repair, and make improvements to public parks and recreation facilities within the Town of Trophy Club. Goal To design a strategy each year for the expenditure of the %% sales and use tax receipts received by Trophy Club. These taxes may be used for the purposes defined in Section 4A of Article 5190.b of Texas Revised Civil Statutes and in Section B of Article 5190.6, V.T.C.S, for park and recreation projects for the 'Town of 'Trophy Club. 2001— 2002 Accomplishments t The Under G Soccer Field at Harmony Park ♦ The Concession stand at the new 10 -acre par[. 2002-2003 Gbiectives ♦ Community pool project, promoting public welfare. ♦ 10 -acre park project, phases 2 and 3, promoting public welfare and improving a public park. + Bleachers for the new 10 -acre park, promoting public welfare and improving a public park. Account Number Description REVENUES 40070 Sales Tax 41020 Interest Income 41084 Reserves TOTAL REVENUES Z:1»1694w 53150 Legal 60350 Office Supplies 60750 Schools and Training 64950 EDC Projects 64,960 ParkJPcol Bond Payment 64965 Unspecified Projects TOTAL EXPENDITURES EDCA BUDGET 200212003 APPROVED REVENUES/ PROPOSED ACTUAL BUDGET EXPENSES BUDGET 200012001 200112002 Thru 7131102 200212003 134,882 140,004 109,100 15Q,000 1,658 3,000 2,799 3,000 50,800 132,540 193,800 102,907 153,00 1,245 289 3C0 161 18 1Co 760 3,000 193,800 11,668 85,500 66,3F0 4,406 193,800 11,974 153,000 912102 12:07 PM EDCABUDGET0203 H ❑ C!. V a q u C v gvg 'O � U C1' •J •H d U a •N � 4 N C •u E ,qq u N u m Q d v p m c N t-• ,4❑H u Y U q w L a ea U H PPG K �j 4 rrt A q Cr m 4 D! 5m 4 q u C v M a F •u m W u u N u m Q d v p m c N t-• U U A q N k] as a a G iJ s � Pr [� D 4 6 W w O 0 b i i o v o an u c m F z � 4' m C fL ❑ c 4 .d � +� P. m U M r•1 ❑ S7. �7 � ll p M 4 G 6. s3 in G N J q u{ C n U W i! M U D 4 SY '6 4 G a 4 v d C C p v u w R 'o ❑ ❑ u °� v u h cul r'xi u ❑ a 0n } m slW o u na a P CY P h 41 b m C m m m b• .•i' W ill a V1 N [R H P A. m a u W u h3 m t M A 71 [1' JJ D m v N F v Z�7 •• Y dpl, ❑E ,per � u }• O u s, ., c o N H .0 - • f b m n R rt iJ •H O Z7 vl 3 O o o e u� G b w oW n a u r�.1n m m m w a a I N C m m Af 4 -N H •+.y q 1� cy M p a n o •H •a m r w v U G9 sd {71 W q �'"3 'w LA R UQ Al L4 W 1 etl C V P W h M a G w s s o tm -n a is a m lY iw N M ❑ W O 5 C la N a p w Al CP G O Q ca F n M •o y •o N �� o � m a" a a". o w H n A TOWN OF TROPHY CLUB 2042-2003 ANNUAL BUDGET EDC B Trophy Club Economic Development Corporation B Mission The mission of the Trophy Club Economic Development Corporation 4A is to promote economic development within the town and State of Texas in order to eliminate unemployment and under employment, and to promote and encourage employment and the public welfare of, for, and on behalf of the town by undertaking, development, providing, and financing projects under the Economic Development Act and as defined in Section 4B of that Act. Goal To design a strategy each year for the expenditure of the 1/2% sales and use tape receipts received by Trophy Club. These taxes may be used for the purposes defined in Section B of Article 5190.6, V.T.C.S, for the economic development of the Town of Trophy Club. 2061— 2002 Accomplishments ♦ Emergency Early Warning system — a "project" as defined above, improving a public park. + July 4"' — a project as defined above, promoting business development and public welfare. ♦ East Entrance Marquis — promoting business development and public welfare. ♦ Town Memberships — to promote the Town of Trophy Club for business development and public welfare. ♦ Advertising in publications to promote the Town of Trophy Club for business development and public welfare. 2002 2003 abiectives r Community Pool Project and Year 1 operation costs — a project as defined above, promoting business development and public welfare. 4 July Ota -- a project as defined above, promoting business development and public welfare. Town Memberships — a project as defined above, promoting business development and public welfare. e Promoting Trophy Club for business and residential growth by advertising in magazines, brochures, cte. IWAT4? Fes` 53150 Legal EDCB BUDGET 500 1,642 1,500 53550 200212003 500 500 APPROVED REVENUES/ PROPOSED Account 5 ACTUAL BUDGET EXPENSES BUDGET Number Description 2000/2001 200112002 Thru 7131102 200212003 Publicationsll3ookslSubscriptions REVENUES 300 200 40070 Sales Tax 130,882 130,000 100,108 150,000 41020 Interest Income 7,963 10,000 3,885 1,000 41030 Miscellaneous Income 10 Miscellaneous Expenses 41080 Reserves 200,000 64951 24,000 TOTAL REVENUES 138,855 340,040 103,993 175,000 IWAT4? Fes` 53150 Legal 500 1,642 1,500 53550 Professional Outside Services 500 500 60250 Service Charges 8 Fees 5 60350 Office Supplies 35 100 25 100 60600 Publicationsll3ookslSubscriptions 300 200 60750 Schools & Training 600 61150 Advertising 96 100 1,121 5,300 62300 Miscellaneous Expenses 150 150 64951 Parks Grant 20,000 20,000 64952 Fireworksl4th of July 12,500 20,000 20,000 64953 Advertising MatchAth of July 4,000 64954 Town Memberships 6,600 7,500 11,075 64955 RTCW Job Fair 490 64956 Shap Trophy Club First -Coupons 350 64957 Trophy Wood Information Sign 8,000 64958 Emergency Early Warning System 82,000 64959 Pool Operations 99,500 64960 Park/Pool Band Payment to Town 28,500 64965 Unspecified Projects 134,850 2,834 7,575 TOTAL EXPENDITURES 24,071 274,000 26,626 175,000 912102 12:08 PM EDGBBU'DGET0203 m m o P. L a e a aJ 4 a a1 Ca q a K n 4 u m n u w 0 4j - L v u w � va w u a v x m w w •.1 0 ,y N LO a _ m O El C N a n V d a} 9 4 Y.. m m a o o c m Ha Y m y ti u 42 yOy�� w E H v 6 ❑ di G S C u q y ❑ � v C V F � � D 0 N a N P. tl H 4 ?+ N LS v lr � L lw u Ge r4 w iF u ❑ L] •N R1 �tl G ri L u p w w a x 0 N 6 G lk Y No 4 a a o u E cx � W V] 4 O 4 4 ❑ F+ N � � � � � � G C H o 0 � H ra A E'1 4 a .0 n p o 6 b 0 b n O 8 O G ❑ V P N UJ N S7 P •i7 O d 1 v a C pD O a 19 d d 0 O t3 f+e o q b b o O .0 4 b m G �G a O e o C p' -H w ff) a s7 G O O O p G bp ® p p 111 0 ❑ p b D a O v 4 sfl aJ' 9 Q N V O JJ 4 D D O O 0 J1 N a Q JJ ❑ O. H '1 r4 a m c � a 4 M H u N A H w ❑ x � � a ❑ 4 W Gl L o rt -.�i 0. u � M O HIL 7mi i. � LL p, ❑ A � � N .0 u D x x ,G -,�`j u c i m ° o a H is A c rt u v p m A c ti H IH1 P c7 P4 luo a S ti V y U p b p' " w m to v tv' '❑ 11 [ n n n n �nl C Q •�{ N C.' 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E C] £ 7a u eH ran Cr wt3lH �IvN H H Nn am�an� V 4m N rn Fn en rn m v w �.� ca aj N a1 4 n. v rx m JAI m m v w v Ji •N � u w b m w •❑ - P ¢v P3 m i } U po o p v u a W i N H i o a o � o o a ,� •ri m ul w ]. b p O o C C p N a m u! 4 a .0 n p o 6 b 0 b n O 8 O G ❑ V P N UJ O S7 P •i7 o i O o n 0 o e -I a n o M t3 f+e o q w b o O .0 m Eq L1 C [+ ❑1' -H w ff) JJ m m w •>i ri 51 a .V{ 4 1�i 6 w b I - ❑ Ej �❑ a O ❑ ul 4 w al q v D 4 a ❑9 n p o 6 b 0 b n O 8 O G ❑ ❑ P d O ti P a o NI o o a n o n 0 o e -I a n o M t3 G I b d b o O I N N [1 b [• r9 M O1 R T N N I 1 b I W In a oA H '1 r4 H 6 4 W W 4+ 'O V b^ u w d n U N v a m U v >� q w•m a ,a o obi s�i m -N aar u m v x Pd w 9 ti tJ C u �- C m O [+ 9 u� O r � rl M � b a v p 7 ro C iJ F w Vy � G O w M F m Q+ E w ri W N m 6 q 9 a 'G � R W f rm� QJ 4� . ci z • 0 U CL c Q E � v CL C� r) m L m c CL Q ' y LJ m c L o ami Q cn w 0 U C.3 Q E b Q N co Lo N c� L N -14 w d a) m 4 ❑ L LL0 .C: E w ii 5]] ME `1 [y &5 LL U] Z3 [U LL. c C cu 0 Lm-� U 0 ca C 0 0 U cm v 06 CD G C N FBI K, W LW yell ■ 15 va� C L L N {JJ L;!=x (u U m LL � L_T3 % L..) N C3 t7 d1 � Q1 u fL C. V) C C Cti � y` c s co x Z5 ii N a L�1 0 Do A SUBJECT: PROCEDURE NO. EFFECTIVE DATE Page 1 of 20 The following is a list of common terms used in this Manual, along with their definitions. In many cases, the definitions were adapted from Governmental Accounting, Auditing, and Financial Reporti n by the National ouncil on Governmental Accounting. ACCOUNT - A term used to identify an individual asset, liability, expenditure control, revenue control, encumbrance control, or fund balance. ACCOUNTING PERIOD - A period at the end of which financial statements are prepared. ACCOUNT NUMBER - See CODING. ACCOUNTS PAYABLE - Liabilities on open account owing to private persons, firms, corporations, or to governmental units (but not including amounts due to other funds). ACCOUNTS RECEIVABLE - Amounts owing on an open account from private persons, firms, corporations, or from governmental units (but not including amounts due from other funds). ACCRUAL BASIS - The basis of accounting under which revenues are recorded when they are earned and become measurable, or when levies are made. Expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding that the receipt of the revenue or payment of the expenditure may take place, in whole or in part, in another accounting period. See also ACCRUE and LEVY. ACCRUE - (1) To record revenues when they are earned and become measurable or when levies are made; to record expenditures as soon as they result in liabili- ties, notwithstanding that the receipt of the revenue or payment of the expen- diture may take place, in whole or in part, in another accounting period. (2) Sometimes the term is used in a restricted sense to denote the recording of revenues earned but not yet due, such as accrued interest on investments, and the recording of expenditures which result in liabilities that are payable in another accounting period such as accrued interest on city bond issues. See also ACCRUAL BASIS, ACCRUED ASSETS, ACCRUED EXPENSES, ACCRUED LIABILITIES, ACCRUED REVENUE, and LEVY. ACCRUED ASSETS - Assets arising from revenues earned but not yet due, such as unbilled utility sales accrued since bills were last rendered to customers and accrued interest on investments. See also ACCRUE (2). ACCRUED EXPENSES - Expenses resulting in liabilities which are either due or are not payable until some future time. See also ACCRUAL BASIS and ACCRUE (1). ACCRUED INCOME - See ACCRUED REVENUE. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES SUBJEC"I': Glossary PROCEDURE NO. EFFECTWE DATE Page z of 20 ACCRUED LIABILITIES - Amounts owed but not yet due; for example, accrued interest on municipal utility bonds. See also ACCRUE (2). ACCRUED REVENUE - Levies made or other revenue earned and not collected regard- less of whether due or not. See also ACCRUAL BASIS, ACCRUE (1), and LEVY. ACCUMULATED DEPRECIATION - The accumulation of periodic credits made to record the reduction in the value of a fixed asset which is subject to depreciation. (This account may be used in proprietary funds and trust funds where expenses, net income, and/or capital maintenance are measured. Recording accumulated depreciation in the General Fixed Assets Account Group is optional.) ACTIVITY - A specific and distinguishable line of work performed by one or more components of the city with the purpose of accomplishing a specific city function. AGENCY FUND - See TRUST AND AGENCY FUND. AGREE (verb): To verify that two or more figures are the same. ALLOT - To divide an appropriation into amounts for certain periods or for specific purposes. ALLOTMENT - The amount allotted for a certain period or purpose. See also ALLOT. ANNUAL AUDIT - An audit which embraces all financial transactions and records and which is made regularly at the close of the accounting period. (This, of course, does not mean every transaction will necessarily be examined. The number to be examined will depend on the auditor's judgement in light of the particular condition's encountered. The auditor's opinion, however, will cover all transactions based on the tests which are applied.) ANNUAL BUDGET - The total budget as approved by the City Council as revised. APPORTIONMENT - See ALLOTMENT. APPROPRIATION - An autrorization granted by the City Council to make expendi- tures and to incur obligations for a specific purpose_ Note: An appropriation is usually limited in amount and as to the time when it may be expended. APPROPRIATION EXPENDITURE - An expenditure chargeable to an appropriation. Note: Since virtually all expenditures of governmental units are chargeable to appropriations, the term EXPENDITURES by itself is widely and properly used. APPROPRIATION -EXPENDITURE LEDGER - A subsidiary ledger containing an account for each appropriation. Each account usually shows the amount originally appropriated, transfers to or from the appropriation, amounts charged against the appropriation, the net balance, and other related information. TEXAS COMPTROLLER OF PI_TBLIC ACCOUNTS STANDARD FINANCLAL MANAGEMENT SYSTEM FOR TEXAS CITIES —00 SUBJECT-. PROCEDURE NO. EFFECTIVE DATE Page 3 of 20 AS -OF -DATE - This date indicates the financial status of an entity at a certain point in time. An example would be the Statement of Assets and Liabilities as of June 30, 19X6. ASSETS - Property owned by the city which has a monetary value. Note: Conven- tionally, debit balances subject to final disposition, such as deferred charges and prepaid expenses, are classified as assets at closing periods, even though the stated values may not represent the realizable values. AUDIT - The examination of some or all of the following items: (a) documents, records, reports, systems of internal control, accounting procedures, and the propriety, legality and mathematical accuracy of proposed or consummated ,ransactions; (b) ascertaining whether all transactions have been recorded; and (c) determining whether transactions are accurately reflected in the accounts and in the statements drawn therefrom in accordance with accepted accounting principles. See ANNUAL AUDIT, CASH AUDIT, INDEPENDENT AUDIT, INTERNAL AUDIT, POST -AUDIT, and PRE -AUDIT. AUDIT PROGRAM - A detailed outline of work to be done and the procedure to be followed in any given audit. AUDIT REPORT - The report prepared by an auditor covering the audit or investi- gation made by him. As a rule the report should include (a) a statement of the scope of the audit; (b) summary of findings; (c) recommendations; (d) certifi- cate; (e) financial statements; and (f) statistical tables, AUDITOR'S OPINION - A statement signed by an auditor in which he states that he has examined the financial statements, the system of internal control, the accounting records, and supporting evidence in accordance with generally accepted auditing standards. He expresses his opinion, based on the examina- tion, regarding the financial condition of the governmental unit or any of its enterprises, the results from operations and any facts which he has investigat- ed in his professional capacity. BALANCE SHEET - A statement which discloses the assets, liabilities, reserves, and balances of a fund or governmental unit at a specified date in order to show the financial position of the fund or unit at that date. BETTERMENT - An addition made to, or change made in, a fixed asset which is expected to prolong its life or to increase its efficiency over and above that arising from maintenance and the cost of which is therefore added to the book value of the asset. Note: The term is sometimes applied to sidewalks, sewers, and highways but these should preferably be designated as "improvements." BID CLOSING - Time set for termination of accepting bids. TEXAS COMPTROLLER OF PUI13UC ACCOUNTS STANDARD FINANCIAL MANA{GEM ENT SYSTEM FOR TEXAS CITIES SUBJECT: Glossa I PROCEDURE NO. I lEFFECTWE DATE I Page 4 of 20 I BOND - A written promise, generally under seal, to pay a specified sum of money, called the face value, at a fixed time in the future, called the date of maturity, and carrying interest at a fixed rate, usually payable periodically. Note: The difference between a note and a bond is that the latter usually runs for a longer period of time and requires greater legal formality. PahlD FUND - A fund formerly used to account for the proceeds of general obliga- tion bond issues. Such proceeds are now accounted for in a CAPITAL PROJECTS FUND. BONDED DEBT - That portion of indebtedness represented by outstanding bonds. BONDS AUTHORIZED AND UNISSUED - Bonds which have been legally authorized but not issued and which can be issued and sold without further authorization. Note: This term should not be confused with the term "margin of borrowing power" or "legal debt margin," either one of which represents the difference between the legal debt limit of a governmental unit and the debt outstanding against it. BONDS ISSUED - Bonds sold. BONDS PAYABLE - The face value of bonds issued and unpaid. BOOKS OF ORIGINAL ENTRY - The record in which the various transactions are formally recorded for the first time, such as the cash receipts journal, the cash disbursements journal, or the general journal. Where mechanized bookkeep- ing methods are used, it may happen that one transaction is recorded simulta- neously in several books, some of which may be considered the book of original entry. BOOED VALUE - Value as shown by books of account_ BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing theta. Note. The term "budget" is used in two senses in practice. Sometimes it designates the financial plan presented to the City Council for adoption and is usually necessary to specify whether the budget under consideration is prelimi- nary and tentative or whether it has been approved by the City Council. BUDGETARY ACCOUNTS - Those accounts which reflect budgetary operations and conditions, such as estimated revenues, appropriations, and encumbrances. BUILDINGS - A `fixed asset account which reflects the acquisition value of permanent structures used to house persons and property owned by the city. If buildings are purchased or constructed, this account includes the purchase or contract price of all permanent buildings and fixtures attached to and forming a permanent part of such buildings. If buildings are acquired by gift, the account reflects their estimated fair value at time of acquisition. TEAS COMPTROLLER OF Pi1S1IC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES 6 __1 It SUBJECT: Glossa C PROCEDURE NO. � EFFECTIVE DATE � Page 5 of 20 CAPITAL ASSETS - See FILED ASSETS. CAPITAL BUDGET - A plan of proposed capital outlays and the means of financing them for the current fiscal period. CAPITAL OUTLAYS - Expenditures which result in the acquisition of or addition to fixed assets.. CAPITAL PROJECTS 'FUND - A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds, Special Assessment Funds, and Trust Funds), See also BOND FUND. CAST{ -- Currency, coin, checks, postal and express money orders, and bankers' drafts on hand or on deposit with an official or depository designated as custodian of cash and bank deposits. Note; All cash must be accounted for as part of the fund to which it belongs. It is not necessary, however, to main- tain a separate bank account for each fund unless required by law. CASH AUDIT - An audit of the cash transactions for a stated period, for the purpose of determining that all cash received has been recorded, that all disbursements have been properly authorized and vouched, and that the balance of cash is either on hand or on deposit. A cash audit can be limited from a complete inquiry into all cash transactions (a complete cash audit) to one involving only some of them (a limited cash audit). Such an audit establishes the accountability of the persons responsible for cash. CASH BASIS -- The basis of accounting under which revenges are accounted for only when received in cash, and expenditures are accounted for only when paid. CASH WITH FISCAL AGENT - Deposits with fiscal agents, such as commercial banks, for the payment of matured bonds and interest. CHARACTER OF EYPFNDITUR ES - Distinctive arrangement of expenditures that refers to the services or commodities purchased; for example, personal services, travel, operating services, supplies, etc. CHARACTER OF REVENUES - A distinctive arrangement of revenues that refers to sources of general and special revenues of city government; for example, intergovernmental receipts, taxes, use of money and property, licenses, permits and fees, etc. CHARTER - Written instrument setting forth principles and laws of government within boundaries of the city. CHART OF ACCOUNTS - The classification system used by a city to organize the accounting for various funds. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEAS CITIES SUBJEC IC.. G l o s s a r, PROCEDURE NO. EFFECTIVE DATE Page 6 of 20 CHECK - A bill of exchange drawn on a bank and payable on demand; a written order on a bank to pay on demand a specified sum of money to a named person, to his order, or to the bearer out of money on deposit to the credit of the maker. A check differs from a warrant in that the latter is not necessarily payable on demand and may not be negotiable. Many cities now issue combined warrant checks. CLAIM - Any document used to place items in line for payment. CLEARING ACCOUNT - An account used to accumulate total charges or credits for the purpose of distributing them later anong the accounts to which they are allocable or for the purpose of transferring the net difference to the proper accounts. CODING - A system of numbering or otherwise designating accounts, entries, invoices, vouchers, etc., in such a manner that the symbol used quickly reveals certain required information. COLLUSICN - Secret agreements between vendors fixing prices (violation of federal antitrust laws). CONTROL -ACCOUNT - An account in the general ledger in which are recorded the aggregate of debit and credit postings to a number of identical or related accounts called subsidiary accounts. CONSTRUCTION WORK IN PROGRESS - The cost of construction work done up to a given date but not yet completed. CONTRACTS PAYABLE - Sums due on contracts. COST - The amount of money or money's worth exchanged for property or services. Note: Costs may be incurred even before money is paid, that is, as soon as a liability is incurred. Ultimately, however, money or money's worth must be given in exchange. CROSSFOOT: To check the addition in two or more related columns of figures by adding (both) down the totals column and across the totals row. CURRENT - A term which, applied to budgeting and accounting, designates the operations of the present fiscal period as opposed to past or future periods. CURRENT A5SETS - Those assets which are available or can be made readily available to meet the cost of operations or to pay current liabilities. Some examples are cash, short-term investments, and taxes receivable which will be collected within about one fiscal year. CURRENT BUDGET - The annual budget prepared for and effective during the present fiscal year. CURRENT FUNDS - Funds, the resources of which are expended for operating purposes during the current fiscal period. The term usually refers to general, special revenue, and enterprise funds. TEXAS C0ArWTR0LLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYS FAI FOR TEXAS CITIES I SUTBJECh PROCEDURE NO. EFFECTIVE DATE Page 7 of 20 CURRENT LIABILITIES - Liabilities which are payable within a relatively short period of time, usually no longer than a year. CURRENT REVENUE - Revenues of a governmental unit which are available to meet expenditures of the current fiscal year. See also REVENUE. - CUSTOMER DEPOSITS - The liability of an enterprise fund for deposits made by customers as a prerequisite to receiving services and for goods provided by the enterprise. DEBT - An obligation resulting from the borrowing of money or from the purchase of goods or services. See also BOND, NOTE PAYABLE, LONG-TERM DEBT, GENERAL LONG-TERM DEBT. DEBT LIMIT - The maximum amount of gross or net dent which is legally permitted. DEBT SERVICE FUND - A fund established to finance and account for the accumula- tion of resources for, and the payment of, general long-term debt principal and interest. Also called a SINKING FUND. DEBT SERVICE FUND REQUIREMENTS - The amounts of revenue which must be provided for a debt service fund so that all principal and interest payments can be made in full on schedule. DEBT SERVICE REQUIREMENT - The amount of money required to pay the interest on outstanding debt, serial maturities of principal for serial bonds, and required contributions to a debt service fund for term bonds. DEFERRED CHARGES - Expenditures which are not chargeable to the fiscal period in which made but are carried on the asset side of the balance sheet pending amortization or other disposition; for example, discount on bonds issued. Note: Deferred charges differ from prepaid expenses in that they usually extend over a long period of time (more than five years) and are not regularly recurring costs of operation. See also PREPAID EXPENSES. CEFICIENCY - A general term indicating the amount by which anything falls, short of some requirement or expectation. The term should not be used without qualification. DEFICIT - The excess of the liabilities of a fund over its assets; or, where a fund has other resources and obligations, the excess of its obligations over its resources. DEPOSIT - (1) Money placed with a banking or other institution or with a person either as a general deposit subject to check or as a special deposit made for some specified purpose. (2) Securities lodged with a banking or other institu- tion or with a person for some particular purpose. (3) Sums deposited by customers for electric meters, water meters, etc., and by contractors and others to accompany and guarantee their bids. TESLAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES SUBJECT: Glossary PROCEDURE NO. EP'FECHVE DATE Page $ of 20 DEPRECIATION - (1) Expiration in service life of fixed assets, other than wasting assets, attributable to wear and tear through use and lapse of time, obsolescence, inadequacy, or other physical or functional cause. (2) The portion of the cost of a fixed asset charged as an expense during a particular period. 'Note: The cost of a fixed asset is prorated over the estimated service life of such asset and each period is charged with part of such cost so that ultimately the entire cost of the asset is charged off as an expense. In governmental accounting depreciation may be recorded in proprietary funds and trust funds where expenses, net income, and/or capital main-�enance are measured. DIRECT EXPENSES - Those expenses which can be charged directly as a part of the cost of a product or service, or of a department or operating unit, as distin- guished from overhead and other indirect costs which must be prorated among several products or services, or departments of operating units. DISBURSEMENTS - Payments in cash_ DISCOUNTS - Term/or Cash - discounts allowed if payment is made by specific date. Trade discount - discounts allowed with no restrictions as to date of payment but allowed on the basis of quantities purchased and those allowed to governmental agencies. DOUBLE ENTRY - A system of bookkeeping which requires for every entry made to the debit side of an account an entry for a corresponding amount or amounts to the credit side of another account or accounts. Note: Double -entry bookkeep- ing involves the maintaining of a balance between assets and other resources on the one hand and liabilities, other obligations, and surplus on the other. To maintain this balance, it is necessary that entries for equal amounts be made in each group. Moreover, if a transaction affects only one group of accounts (for example, the asset group of accounts), the amount or amounts debited to an account or accounts within the group must be offset by a credit to another account or accounts within the group for a corresponding amount or amounts (for example, a debit to Cash would be offset by a credit for a corresponding amount to Taxes Receivable or some other asset). EARNINGS - See INCOME and REVENUE. EFFECTIVE DATE - The date appearing on all documents which indicates the accounting period the transaction affects. ENCUMBRANCES - Obligations in the form of purchase orders, contracts, or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when the actual liability is set up. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CMES SUBJECT: PROCEDURE NO. EFFECTWE DATE Page 9 of 20 ENTERPRISE FUND - A fund established to finance and account for operations (1) that are financed and operated in a manner similar to private business enterprises --where the intent. of the governing body is that the costs (expens- es, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (2) where the governing body has decided that periodic determina- tion of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of enterprise funds are those for utilities, swimming pools, airports, and solid waste services. ENTRY - (1) The record oi' a financial transaction in its appropriate book of accounts. (2) The act of recording a transaction in the books of account. EQUIPMENT - Physical property of a more or less permanent nature ordinarily useful in carrying on operations, other than land, buildings, or improvements to either of them. Examples are machinery, tools, trucks, cars, or furniture and furnishings. ESCALATION - A means of effecting increases and decreases in prices of material purchased under contract. ESTIMATE) REVENUE - If the accounts are kept on an accrual basis, this term designates the amount of revenue estimated to accrue during a given period regardless of whether or not it is all to be collected during the period; if the accounts are kept on a cash basis, the term designates the amount of revenues estimated to be collected during a given ,period. See also REVENUE. ESTIMATED REVENUE RECEIPTS - A term used synonymously with "estimated revenue" by some governmental units reporting their revenues on a cash basis_ See also REVENUE. EXPENDITURES - If the accounts are kept on the accrual basis this term desig- nates total charges incurred, whether paid or unpaid, including expenses, provision for retirement of debt not reported as a liability of the fund from which retired, and capital outlays. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Note: Encumbrances are not considered expenditures. EXPENSES - Charges incurred, whether paid or unpaid, for operation, mainte- nance, and interest, and other charges which are presumed to benefit the current fiscal period. Note_: Legal provisions sometimes make it necessary to treat as expenses charges whose benefits extend over future periods. For example, purchases of materials and supplies which may be used over a period of more than one year and payments for insurance which is to be in farce for a longer period than one year frequently must be charged in their entirety to the appropriation of the year in which they are incurred and classified as expenses of that year even though their benefits extend also to other periods. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARDS FINANCIAL MANAGEMENT SYSTEM FOR TESLAS CITIES SUSJECI": Glossary PROCEDURE- NO. EFFECTIVE DATE Page IG Of 2O EXTENSION - Calculation of total prices from unit price. EXTERNAL AUDIT - See INDEPENDENT AUDIT. FACE VALUE -- As applied to securities, this term designates the amount of the liability stated in the security document. FIDELITY BOND - A written promise to indemnify against losses from theft, defalcation, and misappropriation of public funds by government officers and employees. See also SURETY BOND. FIRM PRICING - Price that will not fluctuate - stable. FISCAL PERIOD Any period at the end of which a governmental unit determines its financial condition and the results of its operations and closes its books. Note: It is usually a year, though not necessarily a calendar year. FISCAL YEAR - A twelve-month period of time to which the annual budget applies and at the end of which a city determines its financial position and results of operations. FIXED ASSETS -- Assets of a long-term character in which the intent is to continue to be held or used, such as land, buildings, machinery, furniture, and other equipment, Note: The term does not indicate the immobility of an asset, which is the distinctive characteristic of "fixture." FIXED CHARGES - Expenses the amount of which is more or less fixed. Examples are interest, insurance, and contributions to pension funds. FIXED LIABILITIES - See BONDED DEBT. FIXTURES - Attachments to buildings which are not intended to be removed and which cannot be removed without damage to the latter. Note: Those fixtures with a useful life presumed to be as long as that of the building itself are considered a part of such building; all others are classed as equipment. FOOT: To check the addition of a series of figures, for example, a column of figures. FORMAL BIDS - Written bids taken by established rules and regulations and under regulations of State and City laws. F.O.B. - Free on board. Designation of whether vendor or purchaser is to pay freight. FUNCTION - A group of related activities aimed at accomplishing a major service or regulatory program for which the city is responsible. For example, public safety is a function. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES R SUBJECT. Glossa PROCEDURE NO. EFFECTIVE DATE Page 11 Of zD FUND - An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and/or other resources, together with all related liabilities, obligations, reserves, and ecuities which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. See GENERAL FIXED ASSETS ACCOUNT GROUP and GENERAL LONG-TERM DEBT ACCOUNT GROUP. FUND ACCOUNTS - All accounts necessary to set forth the financial operations and financial cordition of a fund. Note: Sometimes the term is used to denote budgetary accounts as distinguished from proprietary accounts but such usage is not recommended. FUND BALANCE - The excess of a fund's assets over its liabilities and reserves. FUND BALANCE SHEET - A balance sheet for a single fund. See also FUND and BALANCE SHEET. FUND SURPLUS - See FUND BALANCE. GENERAL AUDIT - See ANNUAL AUDIT. GENERAL FIXED ASSETS - Those fixed assets of a governmental unit which are not accounted for in another fund. GENERAL FIXED ASSETS ACCOUNT GROUP - A self -balancing group of accounts set up to account for the general fixed assets of a governmental unit. GENERAL FUND - The fund that is available for any legally authorized purpose and which is therefore used to account for all revenues and all activities except those required to be accounted for in another fund. Note: The General Fund is used to finance the ordinary operations of a governmental unit. GENERAL JOURNAL - A journal in which all entries are made which are not record- ed in special journals. This journal is used to document corrections in the books under the Simplified Financial Accounting System. GENERAL LEDGER - A book, file or other device which contains the accounts necessary to reflect in summary or in detail the financial operations and the financial condition of a governmental unit. Note: In double -entry bookkeeping the debits and credits in the general ledger are equal and therefore the debit balances equal the credit balances. GENERAL OBLIGATION BONDS - Bonds for whose payment the full faith and credit of the issuing body are pledged. More commonly, but not necessarily, general obligation bonds are considered to be those payable from taxes and other general revenues. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES suBJECT: PROCEDURE NO. I EFFEcrrVE DATE I Page 12 of 20 1 GOVERNMENTAL ACCOUNTING - The composite of analyzing, recording, summarizing, reporting, and interpreting the financial transactions of governmental units and agencies. GRANT - A contribution by one governmental unit to another unit. The contribu- tion is usually made to aid in the support of a specified function (for exam- ple, edtication), but it is sometimes also for general purposes. GROSS PRICE - Total price without deductions such as discounts, etc. IDENTICAL BIDS - Two or more bids received for the same line item that are exactly equal as to price, terms, delivery, etc. IMPROVEMENTS - Buildings, other structures, and other attachments or annexa- tions to land which are intended to remain so attached or annexed, such as sidewalks, trees, drives, tunnels, drains, and sewers. Note: Sidewalks, curbing, sewers, and highways are sometimes referred to as "betterments" but the term "improvements" is preferred. INCOME - This term is used in accounting for governmental enterprises and represents the excess of the revenues earned over the expenses incurred in carrying on particular phases of an enterprise's activities. As indicated elsewhere, the excess of the total revenues over the total expenses of the utility for a particular accounting period is called "net income." INDEPENDENT AUDIT - An audit performed by an independent auditor. INFORMAL BIDS - Not of any conventional or definitely established form (such as telephone, oral, or informally written bids). !NTERFUND TRANSFERS - Amounts transferred from one fund to another. INTERGOVERNMENTAL REVENUE - Revenue received from other governments in the form of grants, shared revenues, or payments in lieu of taxes. INTERNAL AUDIT - An audit made by persons on the staff of the government unit whose accounts are being audited primarily for the purpose of internal control. NOTE: An internal audit is usually a continuous audit. INTERNAL CONTROL - A plan of organization under which emplayee's duties are so arranged, and records and procedures so designed, as to make it possible to exercise effective account-ing control over assets, liabilities, revenues, and expenditures. Under such a system, the work of employees is subdivided so that no single employee performs a complete cycle of operations. Thus, for example, an employee handling cash would not post the cash receipts journal. Moreover, under such a system, the procedures to be followed are definitely laid down and require proper authorizations by designated officials for all actions to be taken. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEAS CITIES i6" SUBJECT- G l o PROCEDURE NO. IEFFECTWE DATE Page Z 3 Of 20 INTERNAL SERVICE FUND - A fund established to finance and account for services and commodities furnished by a designated department or agency to other depart- ments or agencies within a single governmental unit or to other governmental units. Amounts expended by the fund are restored thereto, either from operat- ing earnings or by transfers from other funds, so that the original fund capital is kept intact. INVENTORY - A detailed list showing quantities, descriptions, and values of property; also units of measure and unit prices. Note: The term is often confined to consumable supplies but may also cover fixed assets. INVENTORY OF SUPPLIES - The cost value of supplies on hand. INVESTMENTS - Securities and real estate held for the production of income in the form of interests, dividends, rentals, or lease payments. The term does not include fixed assets used in city operations. INVOICE - Itemized statement of merchandise.. JOURNAL - Any book or original entry. JOURNAL VOUCHER - A voucher provided for the recording of certain transactions or information in place of or supplementary to the journals or registers. The journal voucher usually contains an entry or entries, explanations, references to documentary evidence supporting the entry or entries, and the signature or fnitials of one or more properly authorized officials. Under the General Financial Accounting System, a journal voucher may be used as a source document in certain instances. LAND-- A fixed asset account which reflects the value of land owned by a governmental unit. If land is purchased, this account shows the purchase price and costs such as legal fees, filling and excavation costs, and the like which are incurred to put the land in condition for its intended use. If land is acquired by gift, the account reflects the estimated fair value at the time of acquisition. LEDGER - A group of accounts in which are recorded the financial transactions of a governmental unit or other organization. LEGAL DEBT LIMIT - See DEBT LIMIT_ LEGAL OPINION - (1) The opinion of an official authorized to render it, such as an attorney general or city attorney, as to legality. (2) In the case of city bonds, the opinion, usually of a specialized bond attorney, as to the legality of a bond issue. A preliminary legal opinion is made in advance of the origi- nal sale of the bonds; a final opinion, after the bonds have been issued and sold. LEVY - (Verb) To impose taxes or special assessments. (Noun) The total of taxes or special assessments imposed by a governmental unit. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCLAL MANAGEMENT SYSTEM FOR TEXAS CITIES SUBJECT: PROCEDURE NO. ]EFFECTIVE DATE - - Page 14 of 20 LIABILITIES - Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed,- or refunded at some future date. Note; The term should be confined to items payable but not necessarily due. It does not include encumbrances. LONG-TERM DEBT - Debt with a maturity of more than one year after date of issuance. LOWEST RESPONSIBLE BID - Lowest bid meeting all requirements, such as quality, delivery, and other services necessary on items bid. MODIFIED ACCRUAL BASIS - The basis of accounting under which expenditures are recorded at the time liabilities are incurred, if measurable, except for unmatured interest on general long-term debt and on special assessment indebt- edness secured by interest-bearing special assessment levies, which should be recorded when due. Revenues are recorded in the accounting period in which they becorne measurable and available to finance expenditures of the fiscal period. Application of the stated criteria requires judgment, consideration of the materiality of the item in question, and due regard for the practicality of accrual, as well as consistency in application. NET INCOME. - A term used in accounting for governmental enterprises to desig- nate the excess of total revenue over total expenses for an accounting period. (Also called Net Profit.) NET PRICE - Price after all discounts are deducted. NON-OPERATING EXPENSES - Expenses incurred in relation to non-operating proper- ties or in the exercise of functions not directly related to the supplying of service. NON-OPERATING INCOME - Income of governmental enterprises of a business charac- ter which is not derived from the operation of such enterprises. An example is interest on investments or on bank deposits. NOTE PAYABLE - In general, an unconditional written promise signed by the maker, to pay a certain sum in money on demand or at a fixed or determinable future time either to the bearer or to the order of a person designated therein. OBJECT - As used in expenditure classification, this term applies to a more specific arrangement of expenditures for -service$ or commodities purchased; for example, Salaries - Regular, Salaries - Overtime, Retirement Contributions - State Employees, Retirement Contributions - School Employees. As used in revenue classification, this term applies to a more specific arrangement of revenue sources; for example, 'Federal Receipts - Transportation and Public Works, Federal Receipts - Public Health, Hospitals and Welfare, General Sales and Use Tax, Motel -Motel Occupancy Tax, etc. s TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCiAL MANAGENIENT SYSTEM FOR. TEXAS CITIES U S V JE CI Glossa PROCEDURE NO. EFFECTIVE DATE Page 15 Of 20 OBLIGATIONS - Amounts which the city may be required legally to meet out of its resources. They include not only actual liabilities but also unliquidated encumbrances. ONLY SOURCE - Applies to materials or services that have only one source of supply. OPERATING EXPENSES - (I) As used in the accounts of governmental enterprises of a business character, the term means such costs as are necessary to the mainte- nance of the enterprise, the rendering of services for which operated, the sale of merchandise, the production and disposition of commodities produced, and the collection of the revenues. (2) The term is sometimes used to describe expens- es for general governmental purposes. OPERATING REVENUES - Revenues derived from the operation of governmental enterprises of a business character. ORDINANCE - A local law or regulation enacted by municipal government. ORGANIZATION - An administrative or functional structure whose purpose is to accomplish defined results. The term may refer to an agency, department, division, section, unit, etc. OUTLAYS - Synonymous with EXPENDITURES. See also CAPITAL OUTLAYS. CVERLAPPING DEBT - The proportionate share of the debts of local governmental units located wholly or in part within the limits of the city which must be borne by property within such government_ Note: Except for special assessment debt, the amount of debt of each unit applicable to the reporting unit is arrived at by (2) determining what percentage of the total assessed value of the overlapping ,jurisdiction lies within the limits of the reporting Unit, and (2) applying this percentage to the total debt of the overlapping jurisdiction. Special assessment debt is allocated on the basis of the ratio of assessments receivable in each jurisdiction which will be used wholly or in part to pay off the debt to total assessments receivable which will be used wholly or in part for this purpose. PETTY CASH - A sum of money set aside for the purpose of making change or paying small obligations for which the issuance of a formal voucher and check would be too expensive and time consuming. IMPREST SYSTEM - A system for handling minor disbursements whereby a fixed amount of money, designated as petty cash, is set aside for the purpose_ Disbursements are made from time to time as needed, a receipt or petty cash voucher being completed in each case. At certain intervals, or when the petty cash is completely expended, a report with substantiating petty Gash vouchers is prepared and the petty cash fund is replenished for the amount of disbursements by a check drawn on the appropriate fund bank account. The total of petty cash on hand plus the amount of signed receipts or petty cash vouchers must equal the total amount of petty cash authorized. Nate: Petty cash is sometimes referred to as a "fund;" however, it is actually an asset account, generally of the general fund. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TESLAS CITIES SUBJECL PROCEDURE NO. EFFECTIVE DATE Page 16 of 20 POST AUDIT - An audit made after the transactions to be audited have taken place and have been recorded or have been approved for recording by designated officials, if such approval is required. Post audits should generally cover a fiscal year and should be performed as soon as possible after the close of such fiscal year. POSTING - The act of transferring to an account in a ledger the data, either detailed or summarized, contained in a book or document of original entry. PRE -AUDIT - An examination for the purpose of determining the propriety of proposed financial transactions and financial transactions which have already taken place but which have not yet been recorded, or, if such approval is required, before the approval of the financial transactions by designated officials for recording. PREPAID EXPENSES - Expenses which have been entered in the accounts for bene- fits not yet received and which are therefore carried in the balance sheet; for example, prepaid rent, prepaid interest, and premiums on unexpired insurance. Note: Prepaid expenses differ from deferred charges in that they are spread over a shorter period of time than deferred charges and are regularly recurring costs of operation. See also DEFERRED CHARGES. PROPRIETARY ACCOUNTS - Those accounts which show actual financial position and operations, such as actual assets, liabilities, reserves, fund balances, revenues, and expenditures, as distinguished from budgetary accounts. PURCHASE ORDER - Written authorization for purchasing merchandise or services. QUALIFYING BID - To submit information or samples of product., proving material bid meets required specifications, or information showing exceptions to the specifications. RECEIPTS - Unless otherwise qualified, this term means "cash received." REFUND - (Noun) An amount paid back or credit allowed because of an over- collection or because of the return of an object sold. (Verb) To pay back or allow credit for an amount because of an overcollection or because of the return of an object sold, (Verb) To provide for the payment of a loan through cash or credit secured by a new loan. REGISTER - A record for the consecutive entry of a certain class of events, documents, or transactions, with a proper notation of all -the required particu- lars. Note: The form of register for accounting purposes varies from a one - column to a multi -columnar sheet of special design whereon the entries are distributed, summarized, and aggregated usually for convenient pasting to the accounts. REIMBURSEMENT - Cash or other assets received as a repayment of the cost of work or services performed, or of other expenditures made for or on behalf of another governmental unit, or department, or for an individual, firm, or corporation. TEXAS COMPTROLLER OF Pi1BLJC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES SUBJECT: IPROCEDURE NO. I EFFECTIVE DATE I Page 17 Of 20 REPORT - (Noun) A written or verbal formal statement. (Verb) To make, prepare, or present a written or verbal formal statement. REQUISITION - A written authorization for purchasing merchandise. RESERVE - An account set up to indicate the segregation of surplus to meet contingent liabilities or other segregations of surplus. Including, for example, Reserve for Encumbrances, Reserve for Uncollectible Taxes, and so on. RESOLUTION - A formal expression of opinion or will of the Council, adopted by vote. RESOURCES - The actual assets of a city such as cash, taxes receivable, land, buildings, etc., plus contingent assets such as estimated revenues applying to the current fiscal period not accrued or collected and bonds authorized and unissued. RETAINED EARNINGS - The accumulated earnings of an enterprise or internal service fund which have been retained in the fund and which are not reserved for any specific purpose_ REVENUE - The yield of taxes and ether sources of income that the city collects and receives into the treasury for public use. For those revenues which are recorded on the accrual basis, this term designates additions to assets which: (a) do not increase any liability; (b) do not represent the recovery of an expenditure; (c) do not represent the cancellation of certain liabilities without a corresponding increase in other liabilities or a decrease in assets; and (d) do not represent contributions of fund capital in enterprise and internal service funds. The same definition applies to those cases where revenues are recorded on the modified accrual or cash basis, except that additions would be partially or entirely to cash. SERIAL BONDS - Bonds the principal of which is repaid in periodic installments over the life of the issue. SHARED REVENUE -- Revenue which is levied by one governmental unit but shared, usually in proportion to the amount collected or by some other allocation method, with another governmental unit or class of governmental units. SHORT-TERM DEBT - Debt with a maturity of one year or less after the date of issuance. SINKING FUND - See DEBT SERVICE FUND. SOURCE DOCUMENT -- An original document, such as a vendor invoice, receipt, or journal voucher from which initial entries are made in the accounting system. TEMkS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TESLAS CITIES SUBJECT: PROCEDURE NO. EFFECTWE DATE Page 18 of 20 SPECIAL ASSESSMENT - A compulsory levy made by a local government against certain properties to defray part or all of the cost of a specific improvement or service which is presumed to be of general benefit to the public and of special benefit to the owners of such properties. Note_ The term should not be used without a modifier (for example, "special assessments for improvement") unless the intention is to have it cover both improvements and services or unless the particular use is apparent from the context_ SPECIAL ASSESSMENT FUND - A fund set up to provide for the financing of public improvements or services deemed to benefit the properties against which special assessments are levied. SPECIAL REVENUE FUND - A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or for major capital projects) that are legally restricted to expenditure for speci- fied purposes. An example is the Revenue Sharing Fund typically maintained by cities. SPECIFICATIONS - A statement containipg minute descriptive requirements of merchandise or service. STATEMENTS - (1) Used in a general sense, statements are all those formal written presentations which set forth financial information. (2) In technical accounting usage, statements are those presentations of financial data which show the financial position and the results of financial operations of a fund, a group of accounts, or an entire governmental unit for a particular accounting period. STATUTE - A written law enacted by a duly organized and constituted legislative body. SUBSIDIARY ACCOUNT - One of a group of related accounts which support in detail the debit and credit summaries recorded in a control account. SURETY BOND - A written promise to pay damages or to indemnify against losses caused by the party or parties named in the document, through non-performance or through defalcation; for example, a surety bond given by a contractor or by an official handling cash or securities. SURPLUS - The excess of the assets of a fund over its liabilities; or if the fund has other resources and obligations, the excess of resources over obliga- tions. The term should not be used without a properly descriptive adjective unless its meaning is apparent from the context. See also FUND BALANCE. SUSPENSE ACCOUNT - An account which carries charges or credits temporarily pending the determination of the proper account or accounts to which they are to be posted, TAX LEVY ORDER - An order by means of which taxes are levied. TEAS COMPTROLLEIR OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES SUBJECT: Glossary PROCEDURE _NO. EFFECTIVE DATE Page 19 of 20 TAX LIENS - Claims which governmental units have upon properties until taxes levied against them have been paid. Note: The term is sometimes limited to those delinquent taxes for the collection of which legal action has been taken through the filing of liens. TAX LIMIT - The maximum rate or amount of general property tax which a local government may levy. The limit may apply to taxes raised for a particular purpose, or to taxes raised for all purposes, and may apply to a single govern- ment, to a class of governments, or to all governments operating in a parti- cular area. Overall tax limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction within a given area. TAX RATE - The amount of tax stated in terms. of a unit of the tax base; for example, 25 mills per dollar of assessed valuation. TAX ROLL - The official list showing the amount of taxes levied against each taxpayer or property. TAXES - Compulsory charges levied by g- governmental unit for the purpose of financing services performed for the common benefit. Note: The term does not include specific charges made against particular persons or property for current or permanent benefits, as, for example, special assessments. Neither does the term include charges for privileges accruing only to those paying such charges, as, for example, licenses and permits. TAXES RECEIVABLE - The uncollected portion of taxes which a city has levied. TRIAL BALANCE - A list of the balances of the accounts in a ledger kept by - double entry, with the debit and credit balances shown in separate columns. If the totals of the debit and credit columns are equal or their net balance agrees with a controlling account, the ledger from which the figures are taken is said to be "in balance." TRUST FUND - See TRUST AND AGENCY FUND. TRUST AND AGENCY FUND -- A fund used to account for assets held by a governmen- tal unit in a trustee capacity or as an agent for individuals, private organ- izations, other governmental units, and/or other funds. These include (1) Expendable Trust Funds, (2) Nonexpendable Trust Funds, (3) Pension Trust Eunds, and (4) Agency Funds. UNENCUMBERED BALANCE - That portion of an appropriation not yet expended or encumbered; the balance remaining after deducting from the appropriation the accumulated expenditures and outstanding encumbrances. UNEXPENDED BALANCE - That portion of an appropriation which has not been expended; the balance remaining after deducting from the appropriation the accumulated expenditures. VENDOR - The seller of merchandise or services. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES SUBJECT: G l o PROCEDURE NO. I EFFECTIVE DATE I Page 20 of 20 VOUCHER - A document which evidences the propriety of transactions and usually indicates the accounts in which they are to be recorded. VOUCHER SYSTEM - A system which calls for the preparation of vouchers for transactions involving payments and for the recording of such vouchers in a special book of original entry known as a voucher register in the order in which payment is approved. WARRANT - (1) An order drawn by the legislative body or an officer of a city upon its treasurer directing the latter to pay a specified amount to the person named or to the bearer. It may be payable upon demand, in which case it usually circulates the same as a bank check; or, it may be payable only out of certain revenues when and if received, in which case it does not circulate as freely. (2) An order for the treasurer to receive money. I TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES Taiviz of Trophy Cltrb Investment Policy I. It is the policy of the Town of Trophy Club (Town) to invest public funds in a manner which will provide the maximum security while meeting the daily cash flow demands and providing the highest investment return with conformance to all state and Iocal statues governing the investment of public funds. This policy is being adopted pursuant to the provisions of the Public Funds Investment Act of 1987, as amended (Chapter 2256 Government Code.) II. SCOPE This investment policy applies to all financial assets of the Town. These funds are accounted for in the Town's Comprehensive Annual Financial (Audit) Deport and include: The General Fund, all Special Revenue Funds, all Debt Service Funds, all Capital Project Funds, all Enterprise Funds, all Trust and Agency Funds. This policy does not apply to funds managed under separate investment programs, such as the Texas Municipal Retirement System, bond proceeds that are governed by covenants, and certain private donations. I11. PRUDENCE Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing the overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided appropriate actions is taken to control adverse developments. IV. STRATEGIES A. Suitability. All funds may be pooled in the Town's Consolidated Cash Pool for investment purposes. The portfolio may have both long and short-term securities. B. Safety. The preservation and safety of principal is the foremost objective. Investments of the Town shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. C. Liquidity. The Town's investment portfolio will remain sufficiently liquid to enable the Town, to meet all operating requirements which might be reasonably anticipated. D. Diversification. The Town requires diversification as a risk management technique in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio and to minimize losses resulting from fluctuations in market value or credit considerations. E. Yield. The Town's investment portfolio shall be designed with the objective of attaining an overall rate of return throughout budgetary and economic cycles, equal to or greater that the 26 -week T -Bill average rate for the period. V. DELEGATION OF AUTHORITY Management responsibility for the investment program is hereby delegated to the Director of Finance, who shall establish procedures for the operation. No person may engage in an investment transaction except as provided under terms of this policy. In the absence of the Director of Finance the Town Manager shall he responsible for investment transactions. The officer responsible for investments shall attend at least one training session per year relating to investments. The training should include topics such as investment controls, security risks, market risks, and compliance with State laws. VI. INVESTMENT ADVISORY COMMITTEE The Committee will meet at least quarterly to review: investments, requirements of prudence, compliance with statutory and regulatory requirements, and compliance with the objectives of this policy. The Committee members review the previous quarter's investment transactions, investment performance, asset mix, and portfolio strategy, and make recommendations to the Director of Finance for any changes deemed appropriate. In addition to quarterly meetings, the Committee may meet at other times, either in person or by telephone, as requested by the Director of Finance. The Committee members shall receive copies of the monthly report on investments. None of the Committee members nor their organizations may receive any benefit, either through sale of goods or services or through brokerage commissions or other compensation, form the Town. However, reasonable expenses incurred as a part of their service may be reimbursed. VIL ETHICS AND CONFLICTS OF INTEREST Officers, employees, and members of the advisory committee involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. Employees involved in the investment process shall disclose to the Town Council any material financial interest in financial institutions that conduct business with the Town, and they shall further disclose any personal financial/investment positions that could be related to the performance of the Town, particularly with regard to the timing of purchases and sales. VIH. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The officers responsible for investments will maintain a list of financial institutions authorized to provide investment services. In addition a list will also be maintained of approved security broker/dealers selected by credit worthiness who are authorized to provide investment services in the State of Texas. These may include "primary" dealers or regional dealers that qualify under Securities & Exchange Commission Rule 11503-1 (uniform net capital rule). No public depnsit shall be made except in a qualified public depository as established by State Laws. All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply the officer responsible for investments the following; latest audited financial statements, proof of state registration, NASD Certification (regional brokers only), the broker-dealer questionnaire and certification of having read the Town's investment policy. An annual review of the financial condition and registrations of qualified bidders will be conducted. A current audited financial statement is required to be on file for each financial institution and broker/dealer in which the Town invests. IX. AUTHORIZED INVESTMENTS A. The following are authorized investments. 1. Obligation of the United States or its agencies and instrumentalities with a maximum maturity of five years. 2. Direct obligations of this state or its agencies and instrumentalities with a maximum maturity of five years. 3. Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United State with a maximum stated maturity cf five years. 4. Other obligatioris, the principal and interest of which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, this state of the United State or their respective agencies and instrumentalities with a maximum maturity of five years. 5. Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized investment rating firm not less than A or its equivalent with a maximum maturity of five years and conforming to Chapter 2256, Government Code. 6. State or National chartered bank checking accounts, time deposits, or certificates of deposit, subject to the 5100,000 Federal Deposit insurance Corporation (FDIC) limit or collateralized with a maxirnuln maturity of five years. 7. Commercial paper rated Al/P1 by Moody's or Standards & Poor's with a maximum maturity of five years. 8. State or other collective investment pools, where the investment policies are compatible with those of the Town as defined by Chapter 2256, Government Code. 9. Loans with an agreement for the collateral to be repurchased by the borrower (repurchase agreements from the perspective of the Town), with a maturity not to exceed ninety (90) days and under an executed Public Security Association Master Repurchase Agreement. Acceptable collateral for repo would he from this list items I through 5. B. The following are not authorized investments. 1. Obligations whose payment represents the coupon payments on the outstanding principal balance of the underlying mortgage-backed security collateral and pays no principal. 2. Obligations whose payment represents the principal stream of cash flow from the underlying mortgage-backed security collateral and bears no interest. 3. Collateralized mortgage obligations that have a stated final maturity date of greater than five years. 4. Collateralized mortgage obligations the interest rate of which is determined by an index that adjusts opposite to the change in a market index. X. COLLATERALIZATION +Collateralization will be required on certificates of deposits. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be (102%) of value of principal and accrued interest. Items that are acceptable for collateral include instruments from the list of acceptable investments (Section IX A) items 1 through 5. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the Town mrd retained. The right of collateral substitution is granted. Xf. SAFEKEEPING AND CUSTODY All security transactions, including collateral for repurchase agreements entered into by the Town, shall be conducted on a delivery -versus -payment (DVP) basis. Securities will be held by a third party custodian designated by the officer responsible for investments and evidenced by safekeeping receipts. XII. DIVERSIFICATION The Town will diversify its investments by security type and institution. With the exception of U. S. Treasury securities and authorized pools, no more than 30% of the Town's total investment portfolio will be invested in a single security type or with a single financial institution. No more than 25% of the Town's total investment portfolio will be invested in Commercial Paper, with no more than 10% from any one issuer. XIII. MAXIUM MATURITIES To the extent possible, the Town will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the Town will not directly invest in securities maturing more than five (5) years from the date of purchase, However, the Town may collateralize its repurchase agreements using longer -dated investments not to exceed ten (10) years to maturity. The maximum weighted average maturity shall not exceed three (30 years. XIV. INTERNAL CONTROL The officer responsible for investments shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. XV. PERFORMANCE STANDARDS The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment Brisk constraints and the cash flow needs. The basis used by the officer responsible for investments to determine whether market yields are being achieved shall be the 26 week U.S. Treasury Bill rate. XVI, REPORTING The officer responsible for investments is charged with the responsibility of including a market report on investment activity and returns in the Town's monthly Town Council Financial Report. A. Describe in detail the investment positions of the entity on the date of the report. B. Be signed by the officer(s) responsible for investments. C. Contain a summary that shows the beginning market value and book value and for the reporting period; additions, and changes to the market value during the period; and ending market value and book value for the period; as well as the weighted average maturity and yield as compared to the 26 -week T -Bill rate. D. State the book valve and market value of each separately invested asset at the beginning and enol of the, reporting period by the type of asset and fund type invested. E. State the maturity date of each separately invested asset that has a maturity date. F. State the account, fund, or pooled group fund for which each investment was acquired. G. State the compliance of the investment portfolio with this policy and state law. XVII. INVESTMENT POLICY ADOPTION The Town's investment policy shall be adopted by order of the Town Council. The policy shall be reviewed annually by the officer responsible for investments and the Investment Committee and any modifications made there to must be approved by the Town Council.