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Fiscal Year 2003-2004TOWN OF TROPHY CLUB Fiscal Year 2003-04 Budget Mayor — Scott Smith Mayor Pro Tern — Beverly Foley Council Member — Susan Edstrom Council Member — Bill Matthai Council Member — Scott Spence Council Member — Roger Williams Town Manager — Donna Welsh Finance Director — Roger Unger TOWN OF TB DPR Y CLUB August 10, 2003 Mayor Scott Smith Members of Town Council Dear ]Mayor and Members of Town Council, In accordance with the Texas Local Government Code, the proposed Annual Budget for the fiscal year beginning October 1, 2043 and ending September 30, 2004 is presented for consideration. The proposed FY 2003-04 Annual Budget presents in financial terms the plan for ,accomplishment of municipal objectives during the forthcoming fiscal year. The budget preparation requires a comparison of the anticipated revenues with proposed programs, and establishment of priorities that are based on service demands or prior commitments to projects. As you can see, the attached proposed budget document is a very conservative financial plan for next year. Our goal is to provide the best service for our citizenry while being fiscally responsible. The Finance Director has given an overview of the proposed budget for your review. FISCAL YEAR 2002-03 The Town has seen several changes this year. Independence Park: With the help of Texas Parks and Wildlife we constructed a 10 -acre parr with baseball and softball fields, a concession stand, tennis courts, a wildflower garden and a multi-purpose court. Community Swimming Pools: The Town constructed its first community pools this year. A competitive pool, family swimming pool, and cabana were opened in time for the 2003 swim season. Marshall Creek Park: The Town successfully entered into a lease with the Corps of Engineers for 885 acres of park property. The park offers fishing, a boat dock., off -road -vehicle trails and multiple acres of passive park areas. Infrastructure Repairs: During this past #fiscal year two major road projects were completed on 'Trophy Club Drive and Indian Creek Drive. 100Mmucipal Drive Trophy Club, TCA -ds 76262 Tele. (682) 831-4600 Fax (817) 491-9312 Local Option Flection: H.B. 1199 has been signed into law. This legislation allows municipalities located within two counties the right to hold a wet/dry election. Trophy Club was fortunate to have a group of citizens, "Trophy Club Economic Development Support Group" who worked tirelessly over the past several months to help get this legislation enacted. FISCAL YEAR 2003-04 Administrative Changes: In this next fiscal year the Town will assume the ownership of the Storm Water System and the operational responsibility of the Fire Department from the M.U.D. Districts. The current staff can administer the oversight of these departments. "Maintaining Year": This year there are no capital projects with the exception of street repairs. This will give us the opportunity to establish maintenance and operation records for the new facilities. "Strategic Planning": In the upcoming fiscal year the staff, with input from the elected officials and assisted by resident liaisons, will update the long -terra financial and capital improvement plan for the Town. Meetings have been set up with the developers and builders in the Town to seek their input on development projects they are working on. We will also study municipal facilities needed through build out of the Town. Preliminary talks with the developer have allowed us to identify possible locations for an additional or (central) fire/police station. We will also be looking at replacing the modular buildings with permanent structures in the future. These are just a few of the areas we are studying in the planning process. The FY 03-04 Budget has been prepared with the assistance of a whale host of committed and dedicated employees, elected officials and community liaisons. Recognizing that the proposed budget is still in the development stages, we stand ready to accomplish the goals outlined in this document. We commit to the Town Council our best efforts to ensure that the needs of our citizens are met and exceeded. Res a tfirlly Submittefl, �L Do n a Welsh Town Manager August 4, 2003 Town of Trophy Club 104 Municipal Drive Trophy Club, Texas 76262 (682) 831.4500 To: Mayor, Town Council, and Town Manager Subject: Financial Letter of Budget Transmittal As we approach the end of fiscal year 2002/2003, our actual revenues and expenses are somewhat better that were budgeted. Projections through the end of the fiscal year show expenses projected to come in approximately $115,000 under budget and revenue to come in approximately $691,000 over budget. The major variations in the current fiscal year are as follows: Revenue: POSITIVE IMPACT Property tax Plus $50,000, Sales tax Plus $55,000, Building permits Plus $50,000, Texas Parks and Wildlife Park. Grant Pius $373,000, EDC -4A Independence park construction transfer Pius $130,000, • Property tax exceeded the budget due to several supplemental additions that occurred during the year thus causing our collection rate to exceed 10017o. • Sales tax has continued to increase as our commercial establishments see more business. ■ Building permits were up based on new commercial construction and several homes being permitted in the Knoll, • Once we complete the condemnation process on the portion of the trail system in the Lakes associated with Independence Park we will be able to apply to the TP&W for our $500,000 grant. The remainder of the grant will be deposited in the Construction fund. The funds from EIEC -A had been pledged for construction of the buildings at Independence Park and were anticipated to be funded last year but due to the delay in construction, the funding did not occur until this year. NEGATIVE IMPACT TXU franchise fees, Minus $52,000, 'I'rash revenue Minus $40,000, Court revenue, Minus $100,000. • The TXU franchise fees are down Clue to a ruling by the Public Utility Commission the relieved utilities from paying franchise fees on the fuel surcharge revenue. They now pay franchise fees based on usage only. • Trash revenue was based on total houses and no factor for vacancies was deducted, this caused the potential revenue to be overstated. • The Court revenue is lower due to the fact that fewer tickets have been written than were anticipated. Administration Budget: POSITIVE IMPACT Personnel Services came in $36,000 under budget, Professional and Contractual, carne in $31,000 under budget. • There was a savings in personnel services as a result of a reorganization that took place mid year. Page i of 8 8/29/2003 • Almost the entire savings in Professional and Contractual is a result of bringing the attorney in- house. NEGATIVE IMPACT Operating Expenses exceeded by $15,000. * The Operating Expenses exceed the budget due to the way the 4"' of July funds are accounted for. The Town budgeted a contribution of $5,000. The 4h of July expenses this year were $42.,000. This amount was fully covered by offsetting revenues (contributions) from various entities and businesses as shown in the revenue budget. Information Systems Budget - no material variations in the current year. Community Development Budget: POSITIVE IMPACT Personnel Expenses Saved $13,500, Professional and Contractual Saved $31,800. • The savings in personnel expenses resulted from the Director of Community Development position and the Town inspector position being vacant for part of the year. • The savings in Professional and Contractual resulted primarily from a $15,000 savings in Independent Labor and an $11,000 savings in Contract Landscape Maintenance, NEGATIVE IMPACT Capital expenses exceeded budget by $198,000. • The Capital Expenses budget exceeded due to Independence Park Phase 1 not being completed last fiscal year as was planned but being pushed into this fiscal year. Phase I was being paid for out of the general fund. The Phase I bills in the current fiscal year were paid out of the construction fund with the general fund then reimbursing the construction fund. Marshall Creek Park - had no budget for current fiscal year. The fiscal 02-03 projected revenue is $108,505 and expenses are currently projected to be $114,864. Swimming Pool Budget: The budget for swimming pool operations was a single figure cost estimate of $99,500 based on industry norms for a pool of this type and size and the projected actual expenditures for fiscal 02-03 will not materially differ from this amount. Public 'Works Budget: POSITIVE IMPACTS Personnel services came in $4,300 under budget, Professional and Contractual came in $48,400 under budget, Operating expenses came in $46,400 under budget. Personnel Services savings were achieved as a result of a reorganization eliminating the Director of Public Works position. Professional and Contractual savings resulted primarily from the cost for trash collection being less than anticipated. {Operating Expense savings resulted from the cost of electricity coming in less than anticipated ($7,800), street repairs were also less than anticipated ($15,000), and street sweeping was less than anticipated ($10,000). The remainder of the savings were achieved in several lines. NEGATIVE IMPACTS There were no negative impacts Page 2 of 8 8129/2003 Planning and Zoning Budget: POSITIVE IMPACT Personnel Services saved $3,500, Professional & Contractual Services saved $6,000. • The savings in personnel services resulted primarily from less overtime than anticipated. ■ The savings in Professional & Contractual resulted from less use of the Town Planner than had been anticipated. NEGATIVE EQUIPMENT There were no negative impacts in the Planning and Zoning Budget Police Budget: POSITIVE IMPACT Professional & Contractual Services came in $10,500 under budget, Consumable Supplies came in $5,600 under budget, Operating Expenses came in $40,000 under budget. In Professional &. Contractual Services, our Independent Labor budget is projected at $10,000 less than budgeted. Consumable savings occurred primarily in fuel and uniforms. An insurance cost for $36,000 was budgeted in the police budget based on the insurance costs under the GPS concept. As it turns out, our existing TXIL insurance policies were able to pick up these coverage's. The cost was paid out of Administration. The additional savings in this category were recognized over several line items. NEGATIVE IMPACT There were no negative impacts in the police budget. Court Budget: POSITIVE IMPACT Professional & Contractual Services came in $5,200 under budget. • Professional & Contractual will come in under budget in Professional outside services ($2,780) and Judge's Compensation {$2,400). NEGATIVE IMPACT Operating Expenses exceed budget by $9,511) • Operating expenses exceed budget Clue to increased collection fees ($1,250) and TCIC Warrant expense ($8,450). This service was initiated after the budget had been finalized. Emergency Medical Services Budget: POSITIVE IMPACT Total Personnel Services came in $88,000 under budget, Operating Expenses came in $6,750 under budget • Personnel Services came in under budget as a result of vacant positions over the course of the year, which also caused some increase in Overtime and Independent Labor. Page 3 of 8 812912003 NEGATIVE IMPACT Professional & Contractual Services exceeded budget by $7,900 • Professional and Contractual Services will exceed budget as a result of increased use of Independent Labor. This is the down side of having vacant positions. While there were significant variances in individual lira items for the current fiscal year, the overall budget was close to what had been budgeted. For budgeting purposes, we use a modified zero base budgeting process. We will develop an expenditure amount for each line item and then check it for validity against the prior years actual or projected. If there is relative congruence between the two numbers, it tends to indicate that the proposed budget number is accurate. If there is a significant difference in the two numbers, and a reason for this difference cannot be found, then we need to reevaluate the proposed budget number. For purpose of evaluating next years budget, I will look at line items where there has been a significant change proposed year to year. FISCAL YEAR 03-04 PROPOSED BUDGET The overall Operating Budget is projected to increase by $376,1.51 in Fiscal 03-04 while the overall revenue budget is projected to go down, resulting in a deficit budget in the amount of $302,0$1. The Town is currently projected to have discretionary reserves of approximately $800,000 as of September 30th, 2003. A portion of these reserves will be used to fund the projected shortfall in both the Operating Budget and the Debt Service Budget in Fiscal 03-04 while still leaving enough in reserve to fund an anticipated shortfall in Fiscal 04-05 as well. Town staff working in conjunction with the Ways and Means Committee and the Town Council in multiple workshops has thoroughly reviewed this budget and believe it to be the minimum necessary to maintain present programs at their current level. Revenue Budget: POSITIVE IMPACT Property tax increased by $117,900, Sales tax increased by $10,000, Trash revenue increased by $24,000. ■ The property tax revenue increase is a result of an increase in valuation from $528,300,000 to $564,600,000, a net increase of $36,300,000. Sales tax revenue is projected to increase based on current year trends. Trash revenue is projected to increase based on new construction. NEGATIVE IMPACT" Developer fees decreased by $36,000, July 4°i income deceased by $43,000, Texas Parks and Wildlife grant decreased by $373,000, Intergovernmental transfers decreased by $123,000 • Developer's fees are anticipated to go down. Developer fees are generated when raw land is made ready for end users. At this point, I am not projecting any new raw land development. July 4n revenue is not a true revenue to the Town because of the offsetting expenses of the annual celebration. However, because it appears as revenue in our projected revenue budget, at a casual glance, it would appear that we are going to have a large revenue decrease in this line item. • The Texas Parks And Wildlife grant is a one-time revenue and will not reoccur this fiscal year. • The Intergovernmental transfers from EDC -4A were the result of funds pledged for Independence Park construction and thus are a one time revenue. The amount in this line for next year ($52,000) is the estimated cost of playground equipment at Independence Park, which EDC -4A has stated an intent to fund. Page 4 of 8 812912003 Administration Budget: POSITIVE IMPACT Professional and Contractual decreased $77,900, Total Operating Expenses decreased $20,700, Capital expense decreased $9,600. The decrease in Professional and Contractual is the result of moving the in-house attorney and associated costs to a separate budget. The separate budget is $115,932, the attorney only worked in-house for a partial year and the cost were approximately $90,000 in the current year. We did have additional increases in both Independent Labor and Records Retention for Fiscal 03-04. Operating expenses decreased from projected current year to next years budget because we don't show the anticipated amount of 4"' Of July related expenses that will pass through this budget. This is also where the Town charges any expenses out of the contingency line item, which is projected in the current year at $7,000 and budgeted at $20,000 for next year. The decrease in the Capital expenses is a result of the Final payment on the police building being paid next year and that payment is less than the historical amount has been. NEGATIVE IMPACT Personnel Services increased $78,100, Consumable supplies increased $6,400. ■ Personnel Services increased as a result of hiring an additional person in the Information Systems Department and an additional administrative assistant to help with open records requests and human resources. • Consumable supplies increased because of an increase in printing costs associated with the year in review publication and the newsletter that goes out with the MUD bill. Information Systems Budget: POSITIVE IMPACTS There were no positive impacts in this budget. NEGATIVE IMPACTS Software and Support increased by $32,300. ■ Software and Support increased as a result of going to paperless agenda and costs associated with replacing out of date licenses. Legal Budget: Fiscal year 03-04 is the first year that we have had a stand-alone legal budget the legal expenditures in the Administration budget are expected to be about $90,000 in the current year and the budget for next year is $115,932. Community Development Budget: The Community Development budget for fiscal 03-04 has been consolidated with the Pub] is Warks Budget. Several lines appear to be dramatically larger than previous years however, most of these are simply the result of a combination of the old Public Works Budget and the Community Development Budget. I will identify only the areas where the now combined budgets are substantially larger or smaller than what the sum of the prior individual budgets would have predicted. The combined budget (including Planning and Zoning) overall is $135,800 less than the combined projected total for the current year. Page 5 of 8 8/29/2003 POSITIVE IMPACTS The combined Capital Expense is $152,400 less than the combined projected Capital Expense; Combined Operating Expenses have decreased by $118,600. Capital Expenses dropped because Independence Park was completed in the current fiscal year at a cost of approximately $190,000. Operating expenses dropped because we chose not to set aside $100,000 for long-term street repair in Fiscal 03-04, and the Swimming Pool Budget ($99,500) was removed from this budget and set up as its own budget. These two reductions would have predicted a larger decrease in operating expense ($200,00 versus $118,600) however, there were substantial increases in water, electrical, and property maintenance costs as a result of adding Independence Park. NEGATIVE IMPACTS Combined personnel expenses has increased by $57,200, Combined Professional &. Contractual expenses has increased by $70,700. • Personnel expenses have increased due to the addition of a Parks ,Administrator and one and one half additional maintenancellandscape workers. • Professional & Contractual increased due to an increase in independent labor as a result of contracting out our building inspections ($32,7(}0) and a $21,500 increase in contract landscape maintenance. The remainder of the increase was across several line items. Public Works Budget: The Public Works Budget no longer exists and has been rolled into to Community Development Budget, Swimming Pool Budget: Fiscal year 03-04 will be the first full year of operation for the swimming pool complex. The complex opened for swimming in late May of the current fiscal year so while we did see a full swim season, we haven't yet experienced what the costs will be to maintain a swimming pool complex through out the off season. The budget for riscal 03-04 is $99,500 while the current partial year of operation is projected to be $99,500. Marshall Creek Park Budget: The Town leased Marshall Creek Park from the Army Corp of Engineers as of October 1, 2002. While we did see a full year of operation in the current fiscal year, we made several adjustments to the operation of the park in December of 2002. At that point we began to charge an entrance fee and hired several additional gate attendants to ensure collection of the fee. We are required to make an annual accounting to the Corp of Engineers delineating how funds were applied to the park. One of the requirements of the lease is that all revenue generated at the park must be applied to operation, maintenance, and capital improvements at the park. The Town is allowed to receive compensation for the costs of administering the park as well as the hard costs associated with operating the park. The revenue in the current fiscal year based on 9.5 months of collecting fees is projected to be $91,000; the anticipated revenue from a full year of collection in fiscal 03-04 is projected to be $127,320. The financial operation of the park has been segregated from that of the Town in order to give a better accounting to the Corp of Engineers. Planning and Zoning Budget: POSITIVE IMPACTS There were no positive impacts in the Planning and Zoning Budget. Page 6 of 8 8/2912003 NEGATIVE IMPACTS Personnel expenses increased by $5,100, Professional and Contractual increased by $5,300. • Salary expenses increased by $1,480 and overtime is estimatedto increase by $3,000 based on additional anticipated development. • Professional and Contractual increased due to an anticipated additional need for the Town Planner in conjunction with new construction. Police Budget: POSITIVE IMPACTS There were no positive impacts. NEGATNE IMPACTS Personnel Expenses increased by $86,800, Professional and Contractual increased by $13,700, Consumable Supplies increased by $4,900, Operating expense increased by $12,000. • Personnel Expense increased do to addition of 1/2 of a public safety officer salary, (the other '/2 of the salary is being paid by the fire department), moving from apart time administrative assistant to a full time assistant at the front desk, annual pay adjustments, the chief position was only filled for part of the year in the current year and is anticipated to be filled for all of next year. • Professional and Contractual is increasing as a result of an additional $12,400 to the Independent Labor line in an attempt to utilize part time personnel in lieu of overtime. • The increase in consumable supplies was spread over the entire budget category with no remarkable increases in any specific line item, ■ The major increase in Operating Expense resulted from an increase of $4,100 in programs and special projects such as the Citizens on Patrol and Citizens Auxiliary. The remainder of the increase was spread over several line items. Court Budget: POSITIVE IMPACTS There were no positive impacts. NEGATIVE IMPACTS Personnel Services increased by $4,$00, Operating expenses increased by $3,200. ■ Personnel Services increased as a result of a lower than expected expense in the current year and anticipated pay adjustments for fiscal 03-04. • Operating Expenses increased due to increased costs of TCIC warrant expenses and an increase in warrant collection fees. Emergency Medical Expenses Budget: POSITIVE IMPACTS There were no positive impacts. NEGATIVE IMPACTS Personnel Services increased by $123,386. • Personnel Services increased as a result of the manner in which the cost sharing of employees was determined. In fiscal 02-03 the fire department (MUD) paid 65% of the shared employee cost and the EMS (Town) paid 35%. Previously the split had been 50/50 and for fiscal 03-04, we are again using the 50150 split. We have not added any additional personnel in the EMS department. Page 7 of 8 812912003 Storm Sewer Budget: This is a new area of responsibility for the Town. The MUDS have voted to turn over the storm sewer system to the Town as soon as the Town acts on the agreement. This will place the responsibility and authority on the Town to control all aspects of the storm drainage in Trophy Club. The proposed budget for operation and maintenance of the storm sewer system for next year is $24,200. Interest and Sinking: - ■ Debt Service in the current fiscal year is $542,635 with $103,745 being funded by the EDCs as a result of an agreement between them and the Town whereby they agreed to fund the cost of the debt service for the bond that was used to build the swimming pool complex and complete Independence Park. In the current year a tax rate of $,053 cents generated $285,000 with the additional funding coming from reserves ($148,094) and the remainder coming from miscellaneous income ($5,800). ■ Debt service for fiscal 43-04 will be $544,831 with $1.06,845 from the EDCs, $299,246 raised by the $.053 tax rate, $136,000 from reserves a$3,o00 miscellaneous income. Roger A. Unger, Director of Plage 8 of 8 8/29/2003 f 67 L# 0 ar r w rn ap ni �, Lr)tl N T 0 In O T - C'4 ' [O a7 N a r- N � CD Sn LO i}7 N [3 f5 -CS (f} 40 EF} ER aH to (!? L, iR�i ifl v r b9 iff V3 3, 4 r - Q C] Cp a ca Cl) O a� v T C4 m r,:� 0 IQ �r co G4 t] ur) CD m � n "I CU u'S t d 1` N N N O 'c } 3 Cp co Lf] L{j r 0 Z � p rD N C 0 66 co Lf] N N r N N G � ({� 6! Ld'1 Uf E5 CR m C? 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Q7 Cb O� co b 7 07 c Q Q Lr) m r N CV Q C57 Lt] n o NG [7 LD t Z z CC,q C3 °� 4m CD R Q LL m LD FJ] C L67 C? 3 CV Cf} U} E14> { 7 � a U O Q' c m m r� rs cri co Nr N � Lp o p — 0= p Q p co C Q ¢ Q7 (06 r N O V CO LC] LCj CD tv N U) Cc))' Z z z Q Cri L N rl] L Ci4 �] cn E CL H3 w C6 C m rn Y ri si p O O �7 V L]j (n en -C G N C N 0 CD x +ra x m :3 o _ CLC ❑ m m LU m W U {] O 7 co w °o m ° r fr s D_ D_ o [f ca -C a to C] N i -if rn c CA c -V- x m w ❑ va u❑i ami C) U 65 t15 CSS U C) �j] E E C t L C C L X w CD c ( u C CL a- CL �i cn o CL o m2 3 4 V 0 Ln LO LO Cp C CV N U d � d a � (D w m m 0 rl 0 Cry C] C 3 C3 m 0 N 0 [•7 0 It 0 V C] N 0 C7 lz 5G [n :R LO 0 5 c 4. 0 3. 2 0 �s 1997 303.9 1998 330.9 1999 376.5 2000 455.7 2001 497.6 2002 528.3 2003 564.6 Town Assessed Value, by Year 1997 1998 1999 2000 2001 2002 2003 Year Sales Tax 2000 - 2003 by quarter 200,000 --- 150, 000 100,000- 50,000 0 ®�`oo ���oo o��aa ��®o ���9. ���a� Q���. ��ti�, 4����y ���a�y ❑�`©�, ��a�, ����� ��,�a� Sales Tax 1987 - 2003 by year through 06103 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 3987 1988 1989 1990 1991 1994 1995 1996 1907 1998 1999 2000 2001 2002 Proposed 2004 Administration 753,417 Legal 115,932 Information Systems 79,570 Community Development 1,596,874 Pool 111,350 Planning &Zoning 46,365 Police 1,1}84,779 Emeruency Medical Services 376,552 Municipal Court 83,849 Storm Sewer 24,200 Construction 1,492,200 Total Town Expenditures 5,365,097 2004 PROPOSED TOWN Legal Information Systems BUDGET EXPENDITURES 2.7% 1.9°Ia Community Administration Development 17.6% 37.4% Pool Storm Sewer 2.61/o 4.fi°la Planning & Zoning Municipal Court Emergency _ Police 1,1°l0 2.0% Medical Services 25.4% 8.8% TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET GENERAL FUND REVENUES REVENUE BUDGET 2003/2004 APPROVED PROPOSED ACTUAL ACTUAL BUDGET EXP THRU PROJECTED BUDGET DESCRIPTION 2000/2001 200112002 2002/2003 6128/2003 9/80/2003 200812004 TAXES Property Taxes (1,852,277) (1,980,192) (2,026,818) {2,065,762} (2,070,000) (2,131,479) Property Taxes/Prior Years (17,923) (23,627) (16,000) (7,214) (16,000) (20,000) Penalties& Interest (10,284) ('2,207) (11,00(1) (12,543) (15,000) (12,500) Mixed Beverage Tax (4,547) (7,377) (5,500) (3,499) (7,500) (8,000) City Sales Tax (261,764) (328,617} (295,0001 (183,546) (35C,00o) (360,000) TOTAL TAXES (2,146,796) (2,352,021) (2,354,31 B) (21272,565) (2,456,500) (2,531,979) FRANCHISE FEES TXU Electric Company (243,101) (3-.8,068) (320,000) (277,646) (277,646) (280,000) Telecommunications (42,156) (68,362) (50,000) (25,765) (50.000) (52,000) Charter Cable Company (33,159) (28,575) (33,200) (32,244) (322,500) (32,500) Trinity Waste (13,262) (20,722) (13,400) (12,029) (18,000) (18,000) Other TOTAL FRANCHISE FEES (331,677) (435,727) (416,600) (347,684) (376,146) (382,500) PERMITS, LICENSES AND FEES Animal Registration (197) (837) (800) (800) P & Z Administrative Fees (4,542) (8,500) (1,487) (2,00{1) (2,500) Developer Fees (38,105) (20,OOO) (46,500) (10,000} Building Permits (393,324) (247,698) (120,00{1) (168,784) (194,000) (194,000) Miscellaneous Permits (13,893) (8,610) (7,000) (8,360) (11,000) (9,500) Zoning Fees (1,430) ('2,378) (8,500) (1,615) (5,000) (5,000) Platting Fees (4,167) (4,236) (150) (5,730) (7,500) (5,000) Plumbing Inspections (',4,829) (5,000) (18,889) (23,000) (20,000) Storm Drainage fee (30,000) (30,000) Trash Revenue (215.345) (258.740) _ (306,000) _ (214,204) (286.204) (310.0001 TOTAL PERMITS, LICENSES, FEES (628,160) (589,335) (495,150) (417,906) (605,204) (58$,800) MISCELLANEOUS REVENUE CIA Revenues (10,827) (12,400) (1,000) Contributions (47) (786) July 4th Celebration (53,378) (51,874) (40,880) (43,000) N ewsl ette r Adve rti s in g (11,210) (1,840) - Interest Income (59,549) (30,883) (40,000) (14,501) (22,000) (15,000) Miscellaneous Income (1,907) (38,544) (5,000) (5,243) (6,750) (5,000) Beautification (5,378) (2,088) Auction Sales (4,599) (3,000) (2,863) (2,863) (1,000) Insurance Settlements (4,679) Reserves (318,127) - - Vending Revenue ,169) (1,056) 15 15 Community Events Revenue ,615) (1,577) (316) (460) (500) Marshall Creek Park Revenue (12,498) (48,000) (55,000) TP&W/Grant for 10-Acre Park - - (373,000) - IntergovTransfem/Parks (11,668) (114,750) (114,750) (111,350) IntergvvTransferslEDCs, MUD (45,000) (175,+000) (175,000) (68,725) Pool Revenue (60) (2,500) Reimb Denton County/Marshall Creek (263,642) (466,358) - Reimb Band Exp/Prior Year (173,436) - Reimb Boid Exp/Current Year (51,271) - Admin Rambursement - TCW LDPS Dissolution Settlement (290,364) TOTAL MISCELLANEOUS REVENUE (395,895) (1,196,022) (480,877) (262,167) (800,248) (257,575) DESIGNATE FUND BALANCE CARRYOVER Developer Payments for Parks (155,334) Park Contribution/Jeff Beek - TOTAL FUND BALANCE CARRYOVER - (155,334) - - IS REVENUES 15 Revenue-MUD (44,079) IS Revenue-DPS (30,929) IS Revenue-Town (32,348) TOTAL IS REVENUE (107,356) - - - EMS REVENUES 3117/20034:21 PM REVENUEBUDGEf0304 REVENUE BUDGET 2003/2004 9117120034:21 PM REVENUEBUDGET0304 APPROVED PROPOSED ACTUAL ACTUAL BUDGET EXP THRU PROJECTED BUDGET DESCRIPTION 200012001 2001/2002 2002/2003 8/2812003 913012003 2003/2004 EMS Runs (16,943) (45,000) (19,908) (31,000) (32,000) Denton County Pledge - EMS (4,271) (3,203) (4,270) (4,500) Misc EMS Revenue {1,8191 (2,2001 (193) (200) {2.0001 TOTAL EMS REVENUE - (18,761) (51,471) (23,305) (35,470) (38,500) POLICE REVENUES Cop Grants (93,944) (2,000) (7,053) (7,053) (55,067) TCLEOSETraining (2,000) (1,938) (1,938) (2;000) Bulletproof Vest Grant (1,041) - - - Misc Police Revenue (3,599) - - School Resource Officer Relmb (15.0001 (15.0001 115.0001 TOTAL POLICE REVENUE - (98,585) (4,000) (23,991) (23,991) (72.067) COURT REVENUES Court Fines & Fees 190,2941 (210,000) (80,381) 110 000 (100.000) TOTAL COURT REVENUE - (90,294) (210,000) (80,381) (110,000) (100,000) TOTAL REVENUES (3,502,528) (5,043,436) (4,012.416) (3,427,999) (4,411,559) (3,969,421) 9117120034:21 PM REVENUEBUDGET0304 TOWN REVENUE Court Revenue 2.5% Police Revenue 0.5% Taxes 63.8% Court Revenue 2.5% 0.8°Io Police Revenue_' 1.8% EMS Revenue 1.0% PROJECTED 2003 REVENUE Miscellaneous 18.1% Franchise Fees 8.6% Permits, Licenses, & Fees 13.7% PROPOSED 2004 REVENUE Franchise Fees 9.6% Permits, �'---Licenses, & Fees Miscellaneous 14.8% 6.5% Projected 2003 Projected 2004 Taxes 2,458,500 2,531,979 Franchise Fees (378,146) 3$2,500 Permits, Licenses, & Fees 605,204 586,800 Miscellaneous 800,248 257,575 EMS Revenue 35,470 38,500 Police Revenue 23,991 72,067 Court Revenue (110,000) (100,000 Total Revenue 4,411,559 3,969,421 Court Revenue 2.5% Police Revenue 0.5% Taxes 63.8% Court Revenue 2.5% 0.8°Io Police Revenue_' 1.8% EMS Revenue 1.0% PROJECTED 2003 REVENUE Miscellaneous 18.1% Franchise Fees 8.6% Permits, Licenses, & Fees 13.7% PROPOSED 2004 REVENUE Franchise Fees 9.6% Permits, �'---Licenses, & Fees Miscellaneous 14.8% 6.5% TAX REVENUE PROJECTED 2003 TAX REVENUE Prope,ty Taxes 84.2% City Sales Tax _ r 14.2% Property Mixed Beverage Penalties & Taxes/Prior Tax JJ Interest Years 0.3% 0.6% 0.7% City Sales Ta 14.2% PROPOSED 2004 TALC REVENUE Property? Taxes .2% mixea beverage I r-Mf1d111t:05 a Tax Interest 0.3% 0.5% operty es/Prior Years 0.8% Projected 2003 Proposed 2004 Property Taxes 2,070,000 2,131,479 Property Taxes/Prior Years (16,400) (20,000) Penalties & Interest (15,000 12,500 Mixed Beverage Tax (7,500 8,000 City Sales Tax {350,000} 360,000 Total Tax Revenue 2,458,500 2,531,979 PROJECTED 2003 TAX REVENUE Prope,ty Taxes 84.2% City Sales Tax _ r 14.2% Property Mixed Beverage Penalties & Taxes/Prior Tax JJ Interest Years 0.3% 0.6% 0.7% City Sales Ta 14.2% PROPOSED 2004 TALC REVENUE Property? Taxes .2% mixea beverage I r-Mf1d111t:05 a Tax Interest 0.3% 0.5% operty es/Prior Years 0.8% FRANCHISE REVENUE Trinity WastE 5% Trinity Waste 5% PROJECTED 2003 FRANCHISE REVENUE TXU Electric .w _any vuuirl 10% Company U 9% PROPOSED 2004 FRANCHISE REVENUE TXU Electric Company 73% Company 12% 8% Projected 2003 Proposed 2004 TXU Electric Company (277,546 280,000 Telecommunications (50,000) (52,000 Charter Cable Company `32,500 32,500 Trinity Waste "18,000} (18_,000} Total Franchise Revenue 378,146 382,500 Trinity WastE 5% Trinity Waste 5% PROJECTED 2003 FRANCHISE REVENUE TXU Electric .w _any vuuirl 10% Company U 9% PROPOSED 2004 FRANCHISE REVENUE TXU Electric Company 73% Company 12% 8% PERMIT, LICENSE, AND FEE REVENUE Trash Revenue 47.2% Storm Drainage Fee 5.0%d Plumbing Inspections J 3.8% Platting Fees 1.2% Storm Drainage Fee 5.1% Plumbing Inspection 3.4% PROJECTED 2003 PERMIT, LICENSE, & FEE REVENUE Animal Registrations P & Z 0.1% Administrative Fees wftl�� 0.3% Developer Fees 7.7% MiscellaneousgU4ldingermits P Zoning Fees Permils ing PO 0.8% 1.8% Platting Fees _/Zoning F n qo/ 0.9% PROPOSED 2004 PERMIT, LICENSE, Trash Revenue & FEE REVENUE 52.8% Developer Fees 1.7% Building Permits Animal - Registrations 0.1% P&Z Miscellaneous Administrative Permits Fees 1.6% 0.4% Projected 2003 Proposed 2004 Animal Registrations 600 800 P & Z Administrative Fees 2,000 2,500 Developer Fees 46,500 10,000 Building Permits 194,000 194,000 Miscellaneous Permits 11,000 9,500 Zoning Fees 5,000 5,000 Platting Fees (7,500) (5,000 Plumbing Inspections 23,000 20,000 Storm Drainage Fee 30,000 30,000 Trash Revenue 286,204 310,0003 Total Permits Licenses & Fees 605,204 586,000 Trash Revenue 47.2% Storm Drainage Fee 5.0%d Plumbing Inspections J 3.8% Platting Fees 1.2% Storm Drainage Fee 5.1% Plumbing Inspection 3.4% PROJECTED 2003 PERMIT, LICENSE, & FEE REVENUE Animal Registrations P & Z 0.1% Administrative Fees wftl�� 0.3% Developer Fees 7.7% MiscellaneousgU4ldingermits P Zoning Fees Permils ing PO 0.8% 1.8% Platting Fees _/Zoning F n qo/ 0.9% PROPOSED 2004 PERMIT, LICENSE, Trash Revenue & FEE REVENUE 52.8% Developer Fees 1.7% Building Permits Animal - Registrations 0.1% P&Z Miscellaneous Administrative Permits Fees 1.6% 0.4% MISCELLANEOUS REVENUE Marshall Creek Park Revenue 6.0% I Auction Sales' 0.4% PROJECTED 2003 MISCELLANEOUS REVENUE TP$W/Grant for 10 -Acre Park 46.6% Miscellaneous Income Intergov0' $��° Transf erslParks Interest Income 14.3% 2.7% Reimb DentoT7.., Intergov July 4th ` County/Marshall -.. TransferslEDCs, Celebration -tIA Revenues Greek MUD 5.4% 1 �5% 0.3% 21.9% PROJECTED 2004 MISCELLANEOUS Intergov REVENUE Transfers/Parks 43.2% Marshall Creek Park Revenue 21.4% L Community Events Revenue - 0.2% Auction Sal 0.4% II141,JI I'IG 6% 1.9°�s Intergov ransfers/EDCs, MUD 26.7% CIA Revenues 0.4% Projected 2003 Proposed 2004 CIA Revenues (12,000) 1,000) July 4th Celebration 43,004 - Interest Income (22,000) 15,000) Miscellaneous Income 6,750 5,000) Auction Sales (2,863)_(1,000) Vending Revenue 15 - Community Events Revenue {400) (500) Marshall Creek Park Revenue 48,000 55,000 TP&WlGrant for 10 -Acre Park (373,004) - Inter ovTransfers/Parks (114,750) (111,350) Infer ov TransferslEDCs, MUD 175,000 68,725 Reimb Denten Count (Marshall Creek {2,500) - Total Miscellaneous Revenue 800,248 (257,575 Marshall Creek Park Revenue 6.0% I Auction Sales' 0.4% PROJECTED 2003 MISCELLANEOUS REVENUE TP$W/Grant for 10 -Acre Park 46.6% Miscellaneous Income Intergov0' $��° Transf erslParks Interest Income 14.3% 2.7% Reimb DentoT7.., Intergov July 4th ` County/Marshall -.. TransferslEDCs, Celebration -tIA Revenues Greek MUD 5.4% 1 �5% 0.3% 21.9% PROJECTED 2004 MISCELLANEOUS Intergov REVENUE Transfers/Parks 43.2% Marshall Creek Park Revenue 21.4% L Community Events Revenue - 0.2% Auction Sal 0.4% II141,JI I'IG 6% 1.9°�s Intergov ransfers/EDCs, MUD 26.7% CIA Revenues 0.4% PUBLIC SAFETY REVENUE PROJECTED 2003 PUBLIC SAFETY REVENUE Police F j4 -/o EMS Revenue 21% :nue PROPOSED 2004 PUBLIC SAFETY REVENUE Court Revenue t8% EMS Revenue 18% Projected 2403 Proposed 2004 EMS Revenue 35,470) 38,500} Police Revenue (23,991) 72,057 CourtRevenue (110,000) (100,000 Total Public Safety Revenue 169,461)I (210,567 PROJECTED 2003 PUBLIC SAFETY REVENUE Police F j4 -/o EMS Revenue 21% :nue PROPOSED 2004 PUBLIC SAFETY REVENUE Court Revenue t8% EMS Revenue 18% DETAILED PUBLIC SAFETY REVENUE Court Fines & Fees 64.91% School Resource Officer Relmb 8.9% School Resource Office 7 TOLE Trai 0.4 PROJECTED 2003 PUBLIC SAFETY REVENUE EMS Runs 18.3% Denton County Pledge - EM$ 2.5% i \ Misc EMS TCLEOSE /Cop Grants \ Revenue Training 4.2% 0.1% PROPOSED 2004 PUBLIC SAFETY REVENUE Court Fines & Fees 47.5% Cop Grants Misc EMS \ Denton County 26.2% Revenue — Pledge - EMS 0.9% 2.1% EMS Runs 15.2% Projected 2063 Proposed 2004 EMS Runs 31,000) 32,004 Denton County Pledge - EMS (4,270) (4,500 Mise EMS Revenue 200 2,000 Cop Grants 7,053 55,007 TCLEOSE Training {1,938} 2,000 School Resource Officer Reimb 15,000 15,000 Court Fines & Fees {110,000} {100,000] Total DPS Revenue 169,461 210,567 Court Fines & Fees 64.91% School Resource Officer Relmb 8.9% School Resource Office 7 TOLE Trai 0.4 PROJECTED 2003 PUBLIC SAFETY REVENUE EMS Runs 18.3% Denton County Pledge - EM$ 2.5% i \ Misc EMS TCLEOSE /Cop Grants \ Revenue Training 4.2% 0.1% PROPOSED 2004 PUBLIC SAFETY REVENUE Court Fines & Fees 47.5% Cop Grants Misc EMS \ Denton County 26.2% Revenue — Pledge - EMS 0.9% 2.1% EMS Runs 15.2% . . . . p p a p a s d! � C] 0 0 D 6 a s o 0 o G n 4 'Cs o D❑ o m O p JN A t+ u ❑❑ O c a C 11 p C1 w❑ L a iJ ❑ o al O❑ L ❑ CI p 9 1] r o [•' .JI @ [" G N N [,' 6 0 G O C ❑ D G O❑ G N N P 0 C N Q .-1 .i ❑ b O N N �T 4A {.V ❑ b Q A❑ ❑ N N G 0s H ❑ 7 u] i] ❑ c] Nl N 41 H rl❑ H d H .� 0 m d 1� a�.r L m s3 ID m CI ❑ ❑ ❑ 9 a ❑ ❑ O m ❑ ❑ G H m F F +n HO H H u F E+ n ? uA v m V.w w 4�4 w a c C u E u u N 7j w a m m ery � E i�l1 P j. it.ui 4 91 +; r- C k• n ami C 11 r] ❑ ei d r r E a � 4 H Ci J •-1 N # L7 t7 G 97 T. 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A N V°u 'tl 2 ,p' di U ami m❑ G � b al rl W m w F3 U .0 :G cl w 7. c b ,1 � Ll O q 91 ca al U •N NJ C •.i W tr ti rr .. rr -i i7 O o A ] x a 6 a a x o 0 P PH a 0 o G •u �, v 0 o •ai c a u w w atl. v 4 a ❑ � P o ❑ u W u v .d .. w .a H H M M H H ol ,� H p lJ ❑10 9 Ci t O o � a 6 a a o o 0 a 0 o G o ❑ v 0 0 4 a ❑ � P o ❑ M N m .d .. w .a H H M M H H m M a G N 0� n5 �6 F D 0 i+ a v a n N N v � v 9 v a v a tq m o u O Id 11 b W a G9 E O W E+ 7 N W S f� a� 4 A 2] c N v a� 's a 'q U 3 O U f� 'G m C e m n F v � a o •� v V •• 14 N c u v m to 41 a a w p 7 l 0 ❑ :n n y c} Po Fr m E o -1 r G iF ri C � O C S+ m iJ N �i o n .a m ❑ 'kl v s r Q m N aaq C 7 . n o M � a � ¢ [E aq u 'c 4 CT GI [ a a a a u u ] W NJ rl U 'ii 7• C FF V V D �- A a u m c a. b U •b C O ay c C s� m •.a 'a U �awx.s L al [l 61 C H 7 y to w y f+L m M N F D 0 i+ a v a v v a m o u a U + x a o r. x v n F o •• 14 E4 :n n y c} E m E o -1 r G iF ri C � O C m iJ W aryP4G 4 a 7 o n .a m ❑ +e c�, v s r aaq TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET ADMINISTRATION ADMINISTRATION Mission The mission of the Town of Trophy Club employees is to meet the service needs of our citizenry and efficiently and ethically manage town services and resources to ensure the highest quality community standard for the residents, customers and elected officials. Gaal To give responsive and efficient services resulting in satisfied customer relations. To offer quality and cost-effective services. Effective performance results through honesty, professionalism, and communication. Maintain and enhance partnerships through teamwork and cooperative efforts with local entities. 2003 2004 Objectives: Genera! Administration *To provide the highest quality community services in the most fiscally efficient manner. +To carryout the duties assigned by the Council. *To provide information to the Council for decision-making. +To conduct elections as required. +To preserve and safeguard the public trust. +To strengthen intergovernmental relations, particularly with Municipal Utility Districts, surrounding cities and school district. +To continue a proactive communication process, utilizing the newsletter, list -serve, website, channel 7 and the marquees. *To post public meetings, produce paperless agenda packets, minutes, resolutions, and ordinances in accordance with state law. +To provide a Public Information Officer to communicate with the media/public. +To maintain a professional records management program, promptly producing requested public records in compliance with state law. *To ensure that appropriate training is provided to qualified staff and professional residents on boards and commissions. Finance + Reconfigured the financial statements to be more useable by specifically identifying project and organizational costs and revenue. *To get employee buy -in to efficient and most appropriate use of funds. *Work with Ways and Means to redevelop 3 to 5 year plan. +Ensure that all audit standards are met. + Ensure payments and revenues are evaluated for appropriateness and dealt with in a timely manner. + Ensure that all employees maintain the highest ethical standards when handling public funds. +To fully implement recently adopted Procurement Policies. Goals ! Accomplishment Town Secretary's Office Produce and distribute in a timely manner: agendas and packets for Council and Master District * Provide support to administration and elected bodies 4 Participation in development of a Storm Water Management Plan ♦ Maintain activity in local prof essionallbusiness organizations; Texas and North Texas Municipal Clerks Association Northwest Communities Partnership Roanoke -Trophy Club -Westlake Chamber of Commerce r Participate/initiate community relations' activities ♦Support Local Option Election Group and host special election Finance +Reconfigured the financial statements to be more useable by specifically identifying project and organizational costs and revenue +Reconfigured the financial statements to be more useable by specifically identifying project and organizational costs and revenue ♦Settled FDIC lawsuit for Municipal Utility District 1 ♦Renegotiated and restructured bonds for Municipal Utility District 1 resolving in a substantially reduced yearly payments ♦Created and put into effect budgets Operating and Maintenance, Interest and Sinking, Bond Street Repairs and Construction budgets. Added budgets for Marshall Creek and the Community pool ♦Monitored and reconciled 27 bank accounts ♦Annual audits received on adverse findings t Renegotiated health insurance mid -year for a savings of approximately $22,400 ADMINISTRATION BUDGET 200312004 CONSUMABLE SUPPLIES oftioe Supplies PapevGopier Supplies Maintenance & Suppties Copies Pri nting Small Equipment TOTAL CONSUMABLE SUPPLIES OPERATING EXPENSES TelQp hone Telephone -Mayor Co mmunicafi ❑nslPag erslMobiies Water Postage Service Charges & Fees Insurance Newsletter P u h iicaN on s/E ooWS ubscri pt i on s Dues 6 Memberships Dues & Memb reduced by EDC contribution Meetings Schools & Training Travel & Per Diem (Staff) Travel & per diem (Council) Elections Advert sing Employee Relations Special Events Contingency Miscellaneous Expenses Meals On Wheels Community Events l Beautification 40h of July Celebration TOTAL OPERATING EXPENSES TOTAL OPERATING COSTS 5,008 3,445 5,000 2,325 3,800 5,000 PROPOSED DEscnalprl0N ACTUAL ACTUAL BUDGET EXP THRU PR(JJECTED BUDGET 1,500 2000,12001 2061/2002 WO212003 2,515 9130r2003 200312004 PERSONNEL SERVICES 100 - 2,059 1,512 2,650 1,543 Salarles/Wages 2901944 331,892 327,175 223,864 290,000 346,688 Ovartme 11,425 12,958 6,415 4,431 6,200 7,965 Longevity+TuitioWerit 3,652 3,531 3,078 3,571 3,571 3,861 FiStirement 23,317 34,693 37,393 25,770 32,765 43,484 Group Insurance 20,371 27,218 25,843 25,243 31,500 28,649 Socia lSecurity Taxes 17,971 20,505 19,609 14,390 18,586 22,262 Medicare Taxes 4,431 4,962 4,566 3,065 4,347 5,206 Unemployment Taxes 221 945 743 59 743 540 Worker's Compensation 2,710 1,107 1,355 878 1,064 1,453 Auto Allowance 4,504 4,600 4,600 4,600 5,$09 7,209 Pre -Employment Physicals 103 180 63 209 325 65 Empleyee Assistance Program - 1,594 - - - 1,486 OPS Administrative ReiFnb. 38,816 (18,427] 4.355 4,620 - - TOTAL PERSONNEL SERVICES 346,135 425,959 431,060 308,100 394,921 467,384 PROFESSIONAL & GGNTRAGTUAL SERVICES 203 Legal Fees 52,030 55,971 119,413 53,474 89,354 2,832 Legal Open Records 170 - 2,400 - - 575 Legal -Payroll Issues 188 - 1,300 3,643 2,744 3,C•00 Legal-TGCIA 3,000 3,226 - 25000 4,422 Audit 6,150 6,950 9,000 8,050 8,050 10,000 Accounting Assistance 638 - - 1,500 - Appraisal Fees 14,354 19,922 20,000 15,365 20,500 21,000 Tax Adminislrative,Fees 8,200 104 3,300 1,731 1,731 3,300 dnfornlation Services Budget (Total) 26,898 22,559 - - - 144,727 OPS IS Reimbursement (7,271) 160,172 1,163,256 - 741,062 524,148 Independent Labor 92 121 500 544 1,500 6,150 Records Retention 2,865 1,339 1,463 1,140 1,293 3,650 Professional Outside Services 45 200 200 Equipment Maintenance 377 210 400 25 250 400 Building Maintenance 11,171 1,10o - - UPS Joint Venture Conlrlbutlon 561,049 549,907 TOTAL PROF & CONTRACTUAL SERVICE: 576,962 661,410 154,276 80,329 122,879 44,7015 CONSUMABLE SUPPLIES oftioe Supplies PapevGopier Supplies Maintenance & Suppties Copies Pri nting Small Equipment TOTAL CONSUMABLE SUPPLIES OPERATING EXPENSES TelQp hone Telephone -Mayor Co mmunicafi ❑nslPag erslMobiies Water Postage Service Charges & Fees Insurance Newsletter P u h iicaN on s/E ooWS ubscri pt i on s Dues 6 Memberships Dues & Memb reduced by EDC contribution Meetings Schools & Training Travel & Per Diem (Staff) Travel & per diem (Council) Elections Advert sing Employee Relations Special Events Contingency Miscellaneous Expenses Meals On Wheels Community Events l Beautification 40h of July Celebration TOTAL OPERATING EXPENSES TOTAL OPERATING COSTS 5,008 3,445 5,000 2,325 3,800 5,000 1,094 2,200 245 1,000 1,100 , ,034 849 1,500 371 700 1,000 2,515 a45 70 100 - 2,059 1,512 2,650 1,543 2,000 6,650 72 140 250 38 250 ____5401 10,689 7,885 11,600 4,593 7,850 14,250 13,923 6,407 14,738 6,116 11,430 12,900 1,663 - 633 3,640 4,000 3,105 4,500 5,200 877 381 - 3,167 2,838 3,400 1,303 2,400 3,090 809 613 E10 251 564 1,200 17,818 22,087 45,861 42,043 42,043 47,000 16,164 10,132 12,200 5,369 10,000 11,000 669 11544 1,Eoo 530 1,400 1,740 12,370 9,991 868 1,865 2,000 13,175 (6,583) (7,040) - 448 2,268 1 roe 1,486 2,000 1,908 3,755 4.355 4,620 1,890 3,000 2,855 3,360 7,504 4,223 3,210 5,500 5,185 814 203 3,931 2,601 4,200 3,054 3,100 4,650 2,832 2,777 3,200 2;028 2,400 5,400 575 1,200 511 1,300 1,300 3,643 2,744 3,C•00 2,339 3,000 3,000 - 25000 4,422 7,500 20,000 (343) 5,259 1 000 6,624 7,000 3,200 1,500 - 1,500 1,500 1,500 6,262 6,016 7,000 5,741 6,500 16,000 30 95 - 41,927 40,357 5,C•00 36,735 42,000 - 129,459 125,447 144,727 133,127 159,137 160,172 1,163,256 1,220,701 741,062 524,148 684,587 686,506 5:31 PMM8127I2003 ADMINBUDGET0304 DESCR1PTlON CAPITAL EXPENDITURES Capital Expenses Office FurniturefEgWpm :nt Builslirg Payment Syster7s-Computer Paynent Copier Lease GASS 34/Reserve for Replacement TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES 277 13,338 1,800 775 1,069 125 35=0 35,000 35,000 15,093 15,093 36,391 3,710 3,494 4,500 539,548 761,103 36,391 54,656 67,995 76,016 1,218,111 1,288,695 617,577 P1�Q:Pa�ED PRAJ�CTEI? E3UnG € 2[1(13 - 125 1,800 11,828 35,fl{)0 23,320 3,572 5,000 5,400 5639 36,391 15,490 76,515 65,911 539,548 761,103 753,417 5;31 PM812712003 ADMINBuDGET0304 ADMINISTRATION EXPENSES Personnel 0 _,;— Cal Expenses 10% PROJECTED 2003 ADMINISTRATION EXPENSES Operating Supplies Expenses 21% e Professional & Contractual .Services 16% Projected 2003 Proposed 2004 Personnel Services 394,921 467,384 Professional & Contractual Services 122,679 44,700 Consumable Supplies 7,850 14,250 Operating Expenses 159,137 160,172 Capital Expenses 76,516 6 , Total Expenses 761,103 753,417 Personnel 0 _,;— Cal Expenses 10% PROJECTED 2003 ADMINISTRATION EXPENSES Operating Supplies Expenses 21% e Professional & Contractual .Services 16% PROPOSED 2004 ADMINISTRATION EXPENSES Personnel Services 62.0% Professional & Contractual f Services Capital 5.9°x° Expenses— Operating Consumable 8.9% Expenses Supplies 21.3% 1.9% m x a -❑i 0 F x x ❑ v u m N W H [} al cH w m T, o .a ] C c o nl o 'tl F a o m t N b v v 0 z ❑ � a a° N v � v � ✓1 b i ,p U 4 di 'a r•1 Ifl [Y f� N m � 4] V r q' m w N n vl H 419 m w w w r rtl a v ❑. u � [ ly b V] N iC ui N b �5 � '❑ a v u b 4 �+ � m N 4 N �O 4 O 91 H LI W W i w FE r ❑ G .a ? a aEi J1 w o a m w ro m r E E N A. 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R a N u F7 IfEJJ x v uaj .0 c w o a 0 w a H �e ,� ro n o er .•� ry v' .� 6 R 4 C L d W O +M1 A] R N G C1 N � N A� 1� 07 t9 v a u � •H ID •.V Sn O [Wy C a 4 D -.1 6 •d d N V G. b U d -A Q hd G. FE N U w W C rn m T] U P y F3 W d �i v W Ei +k In W Zi w H � C � � L E R N r d) m +a O A7 H ai C C C W N a C 6 G' HN❑ b ID tl rt v m L of a H L, r u N a p @1 H w a h a c n rJ a w a w c ca :n } a u r c x o a rx +a H 14 r a c + F14 <D b -6 o o n o is E dp tri 0 o a o .7 o f 14 g� m®'n y U A m a r rn rt A W 0 a 6b � u a • R r; TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET INFORMATION SYSTEMS Town of Trophy Club Information Systems Mission It is the mission of the Information Services (IS) Department to provide technological support to the Town of Trophy Club and the Trophy Club Municipal Utility Districts, providing the information systems resources for these entities to efficiently service the needs of our citizenry. Goal Provide technological resources and support that enables the staff to work more efficiently and utilize technology to better serve the citizens of Trophy Club. 2002-2003 Accomplishments • Designed and implemented an access control system to provide secure access to the Administration and Public Safety building with a streamlined badge identification program for all Town/MUD employees In cooperation with Northwest ISD, provided residents with a subscription e- mail service to receive news and information updates. • Created digital images all of the Town Minutes, Agendas & Resolutions from our historical files for online access via the internetfintranet and began the imaging of MUD records. Implemented a new mobile communication system for the police department, which enables them to communicate directly with Denton County via their in - car laptops. Our officers are now in constant contact with each other and Denton County and receive their dispatch information over the terminals. • Assumed management of the Audio/Vides system for the recording of Town Council Meetings and updated the equipment and design to provide better audio quality. • Began implementation of paperless financial system to be complete by fiscal year-end. • Expanded the website to include information on all of the parks and have begun an entire revamp of the public safety pages to include dynamic information such as call activity • Migrated the cellular phone service for all departments to Nextel to improve communication and reduce cell phone costs. • Produced and published the monthly Town newsletter • Designed and published a 16 -page Year In Review publication • Set up centralized deployment of service packs and virus updates • Confiqured VPN access to the network Page 1 of 2 8128/2063 Town of Trophy Club Information Systems 2002-2003 ONectives • Migrate the network to Windows 2000 Active Directory • Upgrade the e-mail system to Exchange 2000 and configure access to e-mail via the internet for employees that travel • Upgrade the network backup system • If funding is provided, purchase and implement an automated agenda system • Implement a Citizen Relationship Management System to track customer service requests and citizen concerns • If funding is provided, purchase and implement a police records management system • Publish the automated records retrieval system to the website enabling oiti7ans to access them via the internet ■ Establish an intranet to provide employees with easy access to commonly requested information and farms. • Provide ongoing software training for Town/MUD staff to improve job performance and increase efficiency. • Work with individual departments to find ways to utilize technology to streamline process and increase efficiency Ongoing Proiects ■ Plan for hardware and software upgrades as required to keep up with staff needs and office locations • Stay informed of current security threats and provide for the most secure network possible with the resources available. • E -Government — Continue to develop the website, work with departments to enable citizens to access additional information and as many services as feasible online. ■ Continue to examine emerging technology that can increase productivity and utilize as feasible. • Expand the information that citizens are able to retrieve online. • Monitor telephone and cellular expenses frequently to ensure that we are getting the best value possible Page 2 of 2 8/28/2003 8/2712003 5:36 PM ISBUDGET0304 INFORMATION SYSTEMS BUDGET 2003/2004 PROPOSED ACTUA ..,ACTUAL BI,IDGET' EXP THRU PROJECTED BUDGET DESCRIPTION 2000/2001 2001/2002 2002.12003 Thru 6 /30103 9/30/2003 2003/2004 OPERATING EXPENSES Software & Support - 19,003 9,242 19,003 51,345 Hardware - 18,025 7,749 15,625 16,375 Independent labor 1,250 Dues & Memberships - .50 25 50 50 Schools & Training - 2,500 408 1,250 2,500 Security 6,800 Miscellaneous Expenses - 1,250 585 1,250 1,.250 Town Admin Individual Items - - - - Public Works Individual Items - - - - MUD Admin Individual Items - - - - DPS Admin Individual Items - - - - EMS Individual Items - - - - Police Individual Items - - - - Court Individual items - - - - Fire Individual Items - - - - Code Enf-Individual Items Capital - - - - TOTAL OPERATING EXPENSES - 40,828 189008 37,178 79,570 8/2712003 5:36 PM ISBUDGET0304 Information Systems Expenses Software & Support 51.1% Miscellanea Expense; 3.4% PROJECTED 2003 SHARED IS EXPENSES Software & Support 64.5% Miscellaneous Expenses 1.6% Training "'"� 3.4% (].1 Hardware 42.0% PROPOSED 2004 IS EXPENSES Hardware 20.6% Dues & Independent Security S . Schools & Memberships Labor 8.5 0/c Training 1.6°Ia 3.1% 0.1% Projected 2003 Pro used 2004 Software & Support 19,003 51,345 Hardware 15,625 16,375 Independent Labor 1,250 Dues & Memberships 50 50 Schools &Training 1,250 2,500 Security - 6,800 Miscellaneous Ex enses1,250 1,250 Total IS Expenses 1 1 37,17$ 79,570 Software & Support 51.1% Miscellanea Expense; 3.4% PROJECTED 2003 SHARED IS EXPENSES Software & Support 64.5% Miscellaneous Expenses 1.6% Training "'"� 3.4% (].1 Hardware 42.0% PROPOSED 2004 IS EXPENSES Hardware 20.6% Dues & Independent Security S . Schools & Memberships Labor 8.5 0/c Training 1.6°Ia 3.1% 0.1% G❑ o 0 0❑ o o❑ o o v 4 Q o G a a O G D' o ❑❑ p a kf p G Q❑❑ O❑❑ O C1 [% d d d d O❑ 4 D 0❑❑� 6 Q O Q G ❑❑ ❑❑ P qv c a s a 4 Q o ❑ r[I v a c N L N❑ M (y rl O N . O ON N❑❑❑❑ MP O G O 7 N 4? 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O -.I rl t31 N 6 '❑ U w P Q QI •n iJ q d g N N W H 9 R W R 7 w nl N U� V� '❑ v F tl u di ❑ m�� H .-+ 7 R. b as � u V, btrl C T] •N w H a b a� •N w •n u U i -0 ❑ Ql •rf LA T7 IA :161 6 11 tl M u U i0 Q 113J-1 '.i X .0 V C ❑ �4 b •N .R U G' W 3 u C U 4 u b r m❑ 7 L W m y' ue b 4' rl C N M sn V un L] t� cn T rl M M �1 p N tlf •-i .-I r7 -I �-i rl rV j[aR' W •i V C SI � i1 ❑ �, m a 4 G P7 cC N m W m 4, PPr J r N Y •n N u a a v N yJ y1 d W S11 N N A 2 U G N S! 11 ❑ U b r C C E] Gl i7 7 ❑ N w S +d y - v [E W 4 U N C {SI E] 'U u � v [p w a m tl c m W q N C N C ❑ % al tl S f1 H ❑ � N m ] E tj N U +� m x !n J 0 F •N m 4 0 F � W d w rt I x C] „� .WC H . ❑ o ni O ❑ 7a h r� � .1 •] 1J N d p m C p, C 0 C w k a a 4J a ❑i b TOWN J TROPHY CLUB 2003-2004 ANNUAL BUDGET LEGAL LEGAL BUDGET 200312004 - PROPOSED ACCOUNT BUDGET NUMBER 204312004 TOTAL EXPENDITURES 85,675 5,208 1,218 90 336 92,527 10,000 10,000 250 50 300 204 750 6,850 1,095 950 2,785 200 12,830 115,657 275 275 115,932 536 PM812712003 LEGAL0304 PERSONNEL SERVICES 50010 Salarles/Wages 50054 Social ScourityTaxes 50070 Medicare Taxes 50080 Unemployment Taxes 50090 Worker's Compensation TOTAL PERSONNEL SERVICES PROFESSIONAL & CONTRACTUAL SERVICES 53550 Professional Outside Services TOTAL PROF & CONTRACTUAL SERVICES CONSUMABLE SUPPLIES 60350 Office Supplies 60500 Printing TOTAL CONSUMABLE SUPPLIES OPERATING EXPENSES E0010 Telephone $0100 Communications/Pagers/Mobilas 50200 Postage 80600 Publications/Books/Subschptlons 60650 Dues & Memberships 50750 Schools & Training 50850 Travel & Per Diem (Staff) 62300 Miscellaneous Expenses TOTAL OPERATING EXPENSES TOTAL OPERATING COSTS CAPITAL EXPENDITURES 63050 Office Fumiture/Equipment TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES 85,675 5,208 1,218 90 336 92,527 10,000 10,000 250 50 300 204 750 6,850 1,095 950 2,785 200 12,830 115,657 275 275 115,932 536 PM812712003 LEGAL0304 LEGAL EXPENSES Capital Expenses 0.2% Operating ,/ Consumable Expenses- Supplies 11.1% 0.3% PROPOSED 2004 LEGAL EXPENSES Professional & Contractual Services 8.V% Personnel Services 77.8% Proposed 2004 Personnel Services - 92,527 Professional & Contractual Services - 10,000 Consumable Supplies - 300 Operating Expenses - 12,830 Capital Expenses -275 Total Expenses 115,932 Capital Expenses 0.2% Operating ,/ Consumable Expenses- Supplies 11.1% 0.3% PROPOSED 2004 LEGAL EXPENSES Professional & Contractual Services 8.V% Personnel Services 77.8% v u N n � � � a y a m s m �+oi oa o v o •M +V ys �m ti E: w a o-❑ oo a b W m V N � H N k N -r❑i o a _ o G W 1� {.' 6• Ifl V5 w 4 d N m J -I .i .i [,' N N al m M C " M M C m PI J C Q 4 0 a !J 4 G [oo.' 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Ensuring that all structures are constructed in a safe manner utilizing national standards and codes. The department is to maintain and improve existing and future infrastructure, update outdated ordinances, ensuring compliance with federal, state and local regulations, and maintain existing and acquired parr amenities. Goals Planning and Zoning To provide an esthetically refined community for the citizens of Trophy Club by implementing zoning regulations in accordance with the Comprehensive Land Use Plan in addition to promoting health, safety, morals and general welfare of the community. Landscape Responsible for the care and maintenance of the Town of Trophy Club's property as well as developing and maintaining all Town owned grounds including turf care and beautification. Parks and Recreation Objective is to provide all Town of Trophy Club residents and visitors the opportunity to enjoy a diverse mix of well-maintained, scenic, safe, accessible areas and facilities within our park system and to offer a variety of outdoor recreational opportunities and programming which may benefit and enhance our quality of life. Inspection Services Administer Town and State regulations for design, construction, quality of materials, use and maintenance of all buildings in Trophy Club. Public Works Responsible for the operation, maintenance and repair of the streets of Trophy Club, as well as contracting for trash, recycling, and hazardous waste recycling services. Project Service History/Accomplishments Skyhawks Sports Camps Trophy Club Community Pool Complex Successfully executed 25 year lease with United States Army Corps of Engineers Marshall Creek Park Completion of Independence Park FY2002/2003 June/July 2003 Opened May 2003 April 2003 August 2003 Town of Trophy Club Completion of Phase One Dec 2002 & Two Street Bond Program August 2003 Adoption of ICC 2000 International Building Code Dec 2002 Completion of Joint Use Agreement with NISD for Regional Sports Authority June 2003 Development and maintained street medians throughout the town. Maintain the baseball, softball and soccer fields in the Town parks. Designed landscape area of Independence Park, Community Pool and Wildflower Garden. The Knoll Residential Complex The Medical Plaza Complex Trophy Wood Business Park Issued twenty-six (26) new residential permits as of 1 August 2003 valued at $8,565,133.00 Issued 446 building permits since 1 Oct 2002. 2003 — 2004 Obiectives • To continue to move forward on development of Marshall Creek Park with the US Army Corps of Engineers by implementing water and electricity. • Continue to develop a master plan for amenities such as Marshall Creek Park to utilize its potential diversity in several areas: Motorcross Improved and unimproved camping Natural trail and hike system Equestrian concerns Fishing and boating Implementation of Texas Parks and Wildlife Programs • Design and implement upgrade and restoration of Harmony Park. • Maintain Community Pool. ■ To evaluate the need to adopt the remaining 2003 International building related codes. • Implement streets crack and seal program. • Completion of 2000 Street Bond Program. • To evaluate and begin study of new trash disposal and recycle contract. • To increase the functionality and effectiveness of our parks through the following: The updating and improvement of existing irrigation. The development of fertilization and weed control programs. Town of Trophy Club To integrate landscape and maintenance programs that are environmentally progressive. To implement usage schedules to maximize the utilization of all facilities and parks. The continued usage and acquisition of federal and state grants. To evaluate and begin implementation of joint use ideas with NISD and Northwest Sports Authority for indoor recreation facilities. Performance (]bjectives and Workload Indicators FY2003/2004 • Number of ordinances reviewed, amended, or created. • Number of permits issued and inspections conducted. • Number of sports camps hosted in conjunction with Skyhawks. • Number Park and Recreation meetings hosted. • Leas eslagreement secured with N ISD, CCE, Charter and CAPP. • Number of hours spent working on garbage and recycle contracts. COMMUNITY DEVELOPMENT BUDGET 200312004 8/27/2003 5:31 PM CDBUDGET0304 PROPOSED ACTUAL 4dT7U' 7L BUDGET E}CPT'HRU PROJECTED DUDQET DESCRIPTION 2000/2001 2©0112002 2002[203 ,,7hiru 6/30103 913012003. 2003/2004 PERSONNEL SERVICES Salaries & )Mages 191,731 118,143 170,000 259,382 Overtime 2,557 5,031 5,414 8,766 LongevitylCertification/Merit 1,709 1,619 1,619 966 Retirement 21,422 12,932 19,350 31,998 Group Insurance 26,112 23,208 31,500 37,052 Social Security Taxes 10,533 8,329 10,976 15,979 Medicare Taxes 2,463 1,948 2,567 3,737 Unemployment Taxes 375 $40 500 630 Workman's Compensation 4,641 4,147 4,147 7,979 Auto Allowance 1,200 1,200 Pre-employment Physicals 380 1.12 1.450 1,098 TOTAL PERSONNEL_ SERVICES - - 262,223 178,222 248,722 387,587 PROFESSIONAL & CONTRACTUAL SERVICES Engineering 14,00 Legal 5,188 7,123 - Franchises -Legal & Other - 1,500 4,590 5,000 - Indepencient Labor 8,273 8,247 60,700 657 45,000 77,700 Vehicle Malritenance - 41650 1,677 3,000 4,555 Equipment Maintenance - 200 185 250 500 Building Maintenance 15,000 Cleaning Services 4,800 Contract Landscape Maintenance 57,789 65,529 247,000 173,399 236,000 253,500 Trash Rem�)vallRecycling - 2,250 - 295,607 Health Inspections - 3,500 400 4,580 3,500 Consultants 4,405 12,177 7,000 - 5,000 7,000 Portable Toilets 51056 4,797 7,000 2,099 3.20 3,500 TOTAL PROF & CONTRACT SERVICES 80,710 97,875 333,800 186,608 301,950 679,662 ,ONSUMABLE SUPPLIES Hardware 41 133 50 212 300 1,400 Fuel & Lube 3,975 1,696 3,530 5,025 Office Supplies 14 1,800 2,197 2,930 43000 Paper/Copier Supplies 1,000 Maintenance Supplies 875 5569 1,750 2.099 3,000 4.000 TOTAL CONSUMABLE SUPPLIES 916 515 7,575 6,4114 9,700 15,425 r' OPERATING EXPENSES Training (Management & Safety) 300 350 700 1,000 PlaygroundrBall Fiekd Material 4,501 1,E•93 4,500 3,127 4,000 5,000 Park Equip. Replacement Fund 3,338 6,138 7,000 1,102 6,000 7,500 Uniforms 600 731 1,040 1,QUD SmaJI Equipment 200 200 550 Small Tools 3,915 2.,340 3,100 1,000 Safety Equipment 450 241 450 1,000 Telephone 330 157 350 630 Communications/Pagersftbiles 3,563 1,773 3,000 5,000 Electricity 4,557 2,594 10,300 3,699 6,000 83,000 Water 15,666 15,518 70,500 25,306 65,000 75,800 Rent 8,300 5,210 9,000 13,80D Postage 350 105 200 550 G4plB$ 1,250 267 500 1,200 Printing 750 322 500 1,800 Publications/BookslSubscripts 525 164 400 820 Dues & Memberships 1,550 140 800 2,550 Meetings 450 6 200 550 Schools & Training 1,750 782 1,000 4,925 Travel & per diem (staff) 2,150 1,585 2,000 3,606 RenVLease Equipment 16,260 17,190 18,570 117,00D Advertising 200 - - 700 Property Maintenance 32,286 19,055 20,000 13,555 20,000 52,000 Pool Operalions - 99,500 20,593 114,750 - :lags and Repair 3,825 irrigation Repairs 4,012 1,792 10,500 2,668 10,504 10,500 Street Repairs - 150,OOD 8/27/2003 5:31 PM CDBUDGET0304 8127/2003 5:31 PM CDBUDGET0304 COMMUNITY OE'VEL0PMENT BUDGET 2003/2004 ACTUAL ACTUAL BUDGET EXP.THRU PROJECTED BUDGET ;a DESCRIPTION 2000/2041 20011,2642 2002/2003 Thru6/34(43 9!3012003 2003!2004 street Sweeping 7,800 5treet/Tratf1c Signs/Crosswalks 21,600 Miscellaneous Expenses {1.8421 3,070 80 - TOTAL OPERATING EXPENSES 62,538 50,260 264,993 101,692 268,150 474,700 CAPITAL EXPENSES Long Term Street Repairs Capital Expenses 7,000 - 7,000 52,500 Vehicles 7,000 Bleachers - 6,000 57 57 - Harmony Park ADA Renovation 42,968 100 - Soccer Fleki 11,568 - Soccer Field Lights Water TapArn pact Fee 535 - - 10 Acre Park' 142,023 782,119 153,023 202,245 Gasb34/Reserve for Replacement 2,578 2,578 Carp Park Expenses 4,800 356 TOTAL CAPITAL EXPENSES 190,325 7514,243 13,004 155,657 211,860 59,500 TOTAL EXPENDITURES 334,491 942,892 881,591 628,583 1,040,402 1,596,874 8127/2003 5:31 PM CDBUDGET0304 COMMUNITY DEVELOPMENT EXPENSES Professional & Contractual Services 9% Professional & Contractual Services 29.0% Capital Expenses 20.4% PROJECTED 2003 COMMUNITY DEVELOPMENT EXPENSES Consumable Supplies 0.9% Operating Expenses 25.8% Projected 2003 Proposed 2004 Personnel Services 248,722 367,587 Professional & Contractual Services 301,950 679,662 Consumable Supplies 9,700 15,425 Operating Expenses 268,150 474,700 Capital Expenses Consumable Total Expenses 1,040,402 1,596,874 Professional & Contractual Services 9% Professional & Contractual Services 29.0% Capital Expenses 20.4% PROJECTED 2003 COMMUNITY DEVELOPMENT EXPENSES Consumable Supplies 0.9% Operating Expenses 25.8% PROPOSED 2004 COMMUNITY DEVELOPMENT EXPENSES Personnel Services Professional 23.0% & Contractual Services 38% Consumable Capital Supplies Operating Expenses Expenses 3.7% 29.7% o, rn In m r r n ra aJ Ln m 41 10 t3 m I.! vI M N 1] i^ C N G+ M L' {r F G al 05 G m R !v Tr M❑ � [h Ed K Idl N Q M 1'I M t+ N-I r� C9 n i*1 b d � U 3 C b O G •>f 0 0 � QI N "-� m eY C -i '❑ [y e6 o Y, .i L b 9 b 11 dl 41 cl 1J d^ m - 6� [� C -i b ❑ -C N 'p W ❑ m 6 O O N 14 a n n v_ w o n M o u • .c .Iw a4i 'C v N U LII E a-I r, U n m o Sf 4o J-1 bfi m H b H C P. �1 N bo x'1 R1 P H R OJ q v • U❑ - N .w w m F .1 L O b LI .w d Qa Q N M 0] N al 4 N X ry 1f L -N X N iL 4 r C❑ I/1 W b U b� 1w, y-U D p q o m ou •uC❑H Luu4 .G+- [dkF CL i[H7 G}L-SuL N MH6 o'J •e❑"i vNC N N H ❑-y v -rl am LuaJ � x d 0 a ❑ u N G u u N '� -L❑d -a�8 1• m Ty G •'[ a u C Q m; yl Q m P. ••'I SI ❑ G N P. ri W 0. 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N x � a � z H � u, w V i N -7 w n •� o P � T P• u Q C w 4t yy m M m • A u � ti rF u U E TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET POOL POOL BUDGET 2003/2004 _ o PERSONNEL SERVICES Salaries/Wages Social Security Taxes Medicare Taxes Unemployment Taxes Worker's Compensation Pre -Employment Physicals TOTAL PERSONNEL SERVICES PROFESSIONAL & CONTRACTUAL SERVICES Independent Labor Contract Landscape Maintenance Trash Removal/Recyckng Health Inspections TOTAL PROF & CONTRACTUAL SERVICES CONSUMABLE SUPPLIES Hardware Office Supplies Maintenance Supplies TOTAL CONSUMABLE SUPPLIES OPERATING EXPENSES Telephone Communications/Pagers/Mobiles Electricity Water Dees & Memberships Schools & Training Travel & Per Diem (Staff) Advertising Irrigation Repairs Property Maintenance Uniforms Small Equipment Chemicals Safety Equipment Printing TOTAL OPERATING EXPENSES TOTAL EXPENDITURES a PROPOSED- SL � rz 2003 f2004, 55,DCO 3,410 798 297 2,020 1,900 63,425 2,000 2,500 2,000 225 6,725 500 500 1,000 2,000 2,500 800 10,500 6,500 Soo 1,800 250 400 250 1,500 200 3,000 9,000 1,000 1,(300 39,200 111,350 9:09 AM812812003 POOL0304 POOL EXPENSES Personnel Services 57.0% i PROPOSED 2004 POOL EXPENSES 35.2% Supplies 1.8% Professional & Contractual Services 6.0% Proposed 2003 Personnel Services 63,425 Professional & Contractual Services 6,725 Consumable Supplies 2,000 Operating Expenses 39,200 Total Expenses 111,350 Personnel Services 57.0% i PROPOSED 2004 POOL EXPENSES 35.2% Supplies 1.8% Professional & Contractual Services 6.0% 4 P O d O O 4 4 y G O b m ❑ r!i N � n n � ❑ N N Qty ri N ❑ N M N N FCZ N N O x u o � h o a E ❑ 3 0 C 0 'J ia+ 4a� ia+ " M El M X o m c o w C } n � m R _ •❑ N 3 N a C v m o m .., bi j C ♦+ U u N C av p.o m •N x ai w •N H .,i a -.i d -H +i +i b •rt u •.+ •.7 0 C U0 U Rl U N V N 67 G3 N L] W N [u m -MV� .� 0 u] o f A 0. 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G 7 U � •./ elf N U P. �6 U -.1 ❑ O J3 N } d N Y ❑ v G '❑ Sr � v tp ¢. v r_ e� •N A a 'G R y H N d F v d W -,❑jl m n O1 IQ •� N W D +f G ❑ u M a o a - m V Alf v m a ❑ ? U -N ❑ yl of y m ? H O Cl L7 S= rn Q N x H t Y G di E Y 3 !1 fY U ❑ .-I A } > x a v w v ❑ o a o fY P E- W W .N 'x m O G n y V R pq ry N N N [y N ❑ ❑ -.P^ t p o C] o e p ❑ rl Q ❑ � ❑ o F• [J f+i u 9 I i I 3 N O d' 4f .q� F � p N ❑ w p -V M I p W a p V O •• N p ❑ O .-i M r4 N •❑ L N C [1 it C' ❑ � ❑I � v v a a o 0 0 O B b 4 L] 0 0 O 0 �y J O 0 [] 6 11 4 d 11 C1 0 O 6 11 a p0 11 1] O O 11 O 0 0 o C, �]] .y N � ❑ n ra g of m � o N Q P ❑ ti .t p .i aj N D b ❑ P P. R C1. m .-% •1 H N ti m N r� 14.,1 M 10 .y apt R O o b N O !a v b O O .0 A •❑ H 7 .+ b W m ❑ r. 4 m m m ,.� .0 •❑ tx .ti u u q w � v G A it • 4 ri •fi a K❑ ti al 41 ❑ d R 9i � d E5 C1 O' yA SL 11� R. R. �i' w o. s1 ❑ + .a te v - w .a aNn H 7 it L H Y, Gl j H u H H H N iH G n u nm b M m @@G Q rqJ co P P v -�-i q A E U m +�tl p N a s C6 u v E0 v m m m N s 3 E A e>, a •3: a a m ati ra r t tY .4 W .•� v .� ra a .i a w �s o � si a a W G W cti ra 1J 7+ b m m v ¢� u y v •r m 1! N c u v} O F u u ❑ a X -r re w o ❑ L In 7 d A: d a1 i1 N q ❑V N ro w � m m � a� p -s C14 o a E q a H ri H N U N ❑ N x H b c m m ❑ � ex�pp U o R r+ A Y+ d� W � O A x n U L. W a 6 C •+ pp 0 H �,�• 6 d Q 6 G F 0 N di a c Z L'I N i11 Yf [T G CL Ok C W w �D N w A L1 q u 1 G .K Lf R A 1a U u C± [Y x a a c � G a ac u ° u ?� G w z a �. v o 6 O � 0 � � C n d �• ❑ TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET MARSHALL CREEK PARK MARSHALL CREEK PARK 200312004 BUDGET description 20(1,120{13 EXP THRU 200212003. 20.03120104 BUDGET 6130103 PROJECTED BUDGET REVENUES Interest Income Miscellaneous income Loan Proceeds Park Revenues TOTAL REVENUES EXPENSES Park Administration Police and EMS Services Legal Independent Lahr Maintenance & Repairs Contract Landscape Maintenance Consultants TOTAL OPERATING EXPENSES Trash Disposal .Electricity Water Insurance Office Supplies Maintenance Supplies Printing Advertising Miscellaneous TOTAL CONSUMABLE SUPPLIES Capital Expenses Loan Repayment TOTAL CAPITAL EXPENSES TOTAL EXPENSES 8/27/20035:36 PM (1) (5) (500) (17,500) (67,361} (91,000} (126,820) (67,362) (108,505) (127,320) 4,998 9,204 20,000 7,500 18,800 30,000 2,012 2,012 1,000 21,760 29,000 36,000 1,104 1,500 4,000 280 1,004 8,224 1,200 1,000 3,000 38,853 62,512 102,220 400 1400 37 3,000 7000 - - 1000 5004 477 477 200 468 550 2300 1,191 2,200 3000 226 226 200 47 100 244 2,445 6,952 20,300 27,900 45,400 0 - - 4,800 27,900 45,400 4,500 69,198 114,864 127,320 MARSHALL CREEK PARK Proiected 2003 Proposed 2004 Interest Income (5) (500) Miscellaneous Income - - Loan Proceeds (17,500) - Park Revenues (91,000) (126,82[) TOTAL REVENUES 108,505 127,320) 2003 PROJECTED MARSHALL CREEK REVENUES Park Revenues 83.9% Loan Proceeds 16.1% PROPOSED 2004 MARSHALL CREEK REVENUES Interest Income 0.4% Park Revenues 99.6% MARSHALL CREEK PARK EXPENSES PROJECTED 2003 MARSHALL CREEK EXPENSES Capital Expenses 39.5% Operating Expenses 54.4©/0 Consumable Supplies 6.1% PROPOSED 2004 MARSHALL CREEK PARK EXPENSES Consumable Supplies 15.9% Operating Expenses Capital Expenses 80.3% 3.8% Projected 2003 Proposed 2004 Operating Expenses 62,512 102,220 Consumable Supplies 6,952 20,300 Ca ital Ex enses 45,400 4,800 otal 114,864 127,320 PROJECTED 2003 MARSHALL CREEK EXPENSES Capital Expenses 39.5% Operating Expenses 54.4©/0 Consumable Supplies 6.1% PROPOSED 2004 MARSHALL CREEK PARK EXPENSES Consumable Supplies 15.9% Operating Expenses Capital Expenses 80.3% 3.8% p :¢ v 0 u 0 Q 4 Ca C w S b m trl .H J b a s� m v N u dm Gv`in M Nn LR it if A tY w+ u in x 6 :a m L34 n o x N H ca w u a ti u a m .a cti w v n � � � x c a a Q � A U x E w n c z U S] e t r b m C CL d Ffp a C 4 ❑ V ❑ Q m m m x 6 r4 u V G CL m ,q C •.+ •r1 N it •µ Q li V R Q ci GI 0 -.1 v a 4 a x v v u sn 1E m m v u � R cq G w © H v Vi a fh ?.a a So ❑ 1 m n, c Q o x tY h N 'J•� S lR W 1 N R1 {d L � � d -H u v a o a •.4 a v c w m a u 'o N G c sa m ❑ u M ,C -w m m u E Q w a N s1 U u q rn v x� u a m m w. v a p :¢ v 0 u 0 Q a C C w .H J a s� m v N u x H m LR it if A tY w+ u x 6 L34 x ca w a ti a m cti w v � � x c E a z a e t r b m C CL d Ffp a C 4 m m m x 6 r4 u V G CL m ,q C ri H R Q •K d a �❑ O 9 O❑ � 4 O 4 ❑❑ O 4 o a O p ❑ v ❑I ❑ o a P o❑ d x G❑ ❑❑ N � P, uv u5 o aao uo c ae c o _ - q oo c o as �o arcav owq ca.❑a� �.ti � o oo c a o a N.y v �+ Nr�vr o a m li'a m as m •K d a U u d x N � Itl a m li'a m as m ro •.� b r� x� v o N u u •N e E v E X t, + o NE- 0 E w 0 o E q F � a 3 a m 0 7 U �7 d x .3 b U C H' 1 O C 1 m ul 91 N -.+ q y] 0 a .0 u a a 0 ❑ u ❑ ❑ U ❑ -.i m ❑ yy S7 1] ❑ C ❑ 4` 8 q q ,p r Cl Ll L u is +� E u t� [ u A a1 11 a •, da -.1 H u O a >s :1w •H w E 'H Sf u a u 0 u a I+ 0 q. w L u ,0 a� •H •u u w m M O w u u u a. W a W 4 U e u u q •a u V 4 u a H w u of m a u m u % �. u di C bi W c w a S]. a Qf ❑ 0} W a Gl C a N •H Ql p. li ai V ,q d wl GP •.1 .-I -.i w as C .0 C as q 0 P. x.f d N ++ 0 a N •.� 3 +� ch a LC '} u !1 H W a a a u x° u w �� CCH N S' H N ts' H d' -i 4` H t, .1 tr .-1 t9 r+ N tP H [3' H [7 0 a a fn 0 N w w L N L 0 v w a N W ffi P4 W H w x � `f o 0 o w m u v eq a +v as r 0 a a a mm ry W w a ar a # w a N N 19 L to m a cc U U C G [l u ❑ a .0 •,a m N 4 11 d] •H 8f El ❑ f a D] aJ U d � � d b u a a m W v u c r� c a C m q u + G C 7 N m H u ❑ H a H b n Id V al N {] dl b h} m w m o 5 T3 G u a E 40 a1 u H V m .k 11 •rt �i a a1 a '� 6 -.1 a1 L' 3 m U L` V a D] if p cmi w eJ1 'C+ Li E U 2 G x m � E q c a o x m w � w a 3. I� L tv ri -.i au• q p `� Q o ❑ G 0 ❑ ❑ 4] a 0 G 0 0 o 0 0 p ❑ ❑ Iq ❑0 ❑ 0 a a a o u w E o ❑ G 2 ❑ o I I 4n c ui u1 0 .. .. cn V1 b L p7 11 ^J .i 9 •: Q F� a ❑ H N M H N N O N ❑ L14" '� W ❑ 1 zn 4h V1 411 ul u'1 1 � .O p, H U N N N cV N H H H ri N ^I rl C3 I s �p c! ❑ Q a ❑ a s Q �❑ 8 a q� p } ❑p c b o � v a 40 0 0 0 0 0 • � a o C C p N A D O Y� O CS C a o 11 p 0 . ry CO na � ra N ❑ "� � m M � a 3 _ ❑ M h ❑ V� -? r+ ., N al e� Y P 4 C Id Y L C! .. ., .i u .. r .. .. a rl 0.w N u v f'Ai u y v A b q b w A n E 0 [4i 7• R V A y J _ [� v � � H ❑ l7. ll n J n C❑ C a H O m D C O 33 �a N ❑ �l fl C4 61 f3. D fk +a _r♦ Pi 04 n Cr. .0 LZ N L41 L VI V U Gi uN C�1 U 0. S RP ra di 14 Y m N dl H - R %4 7fi v N ai V� N a w .c a � sF a wl 4 n � d. e y � IQ L.. Ql G al FA [Y [] a m •� Y u a 4 Y •.1 p Vf L 1l o •• W m ~ N J ri � ?. () U O � w aj x A n R Al L. 0 v N C ❑ !i •4 la m w Y a � y m m -.1 H a y W N w C O u H G h C W H d V y 'H b Cu LNi •�c�i o. m L C Sti Y � f W 4 hai v FJ C7 N _ D � a [C ca c ❑ ❑ a a ❑ o b f� w i Q] ri N fi N Cl ry N Po E• r b 0 0 G '•'I K YI N ve � 1J N ❑ N ^� a � w TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET PLANNING &ZONING Town of Trophy Club - Department of Community Development PLANNING & ZONING DIVISION Mission It is the mission of the Planning and Zoning Department to coordinate and monitor the development, design and construction of all subdivision development activities, to ensure all public improvements meet or exceed the requirements of the zoning, subdivision and flood plain management, Town Ordinances and are designed and constructed in accordance with accepted engineering principles and construction Goal Provide an aesthetically refined community for the citizens of Trophy Club by implementing zoning regulations and districts in accordance with the Comprehensive Plan in addition to promoting health, safety, morals and the general welfare of the community. 11 Service HistoryfAccomplishiments The Knoll Replat Subdivision Regulations —Tree Preservation Trophy Wood Business Center Zone Change Repeal to Sign Ordinance Town Pool Site Plan Amendment FY2002/2003 October 2003 Update November 2002 November 2002 Repeal to Fence Ordinance Trophy Club Medical Plaza Developer's Agreement Trophy Club Medical Plaza Final Plat Lake Cities Church of Christ Short Form Plat The Knoll Zoning Ordinance Amendment Subdivision Regulations —Amendment to Developer's Agreement Trophy Wood Business Center Preliminary Plat Trophy Wood Business Center PD Zoning Repeal to Drilling Ordinance Amendment to CZO — Provide Specific Use Permits Amendment to CZO — Accessory Structure Signage Location Adoption of Oil & Gas Well Manual Trophy Club Medical Plaza Replat Lakeview Elementary Final Plat Lakeview Elementary Site Plan Amendment to CZO — Provide Additional L.andscaDina Provisions November 2003 December 2002 December 2002 January 2003 January 2003 February 2003 March 2403 March 2003 April 2003 December 2003 August 2003 August 2403 July 2003 August 2003 (to be completed Sept 03) (to be completed Aug 03) (to be completed Aug 03) (to be completed Sept 03) Town of Trophy Club - Department of Community Development 2003 - 2004 ONectives Major Objectives • Provide effective planning support to the public, Town staff, the Planning and Zoning Commission and Town Council. • Review and recommend updates to the Comprehensive Zoning Ordinance, Comprehensive Land Use Plan and various Planning & Zoning related Town Ordinances, as directed by the Town Council. Ongoing Objectives • Ensure that the design of all plans, specifications, and plats of all developments are in compliance with Town Ordinances and development practices. • Coordinate with Town Engineer, Planning Consultant and Building Inspector/Official to ensure the construction and inspections of all developments are in compliance with engineering principals and development practices and Town Ordinances. Provide accurate and timely information and assistance to other Town departments, developers, engineers, contractors and citizens. • Maintain accurate and up-to-date base map information for addressing to benefit of the Town. PLANNING ZONING BUDGET 21}0312004 sP ROPOStl)' � ACTUAL,; -ACTUAL B(1t]0ET "EXP TH�CU OJECTED BUDGET I3 SCRIPTION 2000!2601 20a1J2a02 2aft272003 Tt1Yt� fi l3a1 a3 913p20a3 250312054 PERSONNEL SERVICES Salaries & Wages Overtime Longevity/Certification/Merit Reti reme,it Group Insurance Social Security Taxes Medicare Taxes Unemployment Taxes Workman's Compensation TOTAL PERSONNEL SERVICES 15,559 15,973 17,801 12,378 1,260 1,025 3,873 380 118 148 266 266 1,597 1,755 2.398 1,411 1,304 1,706 2.142 1,860 1,031 1,101 1,227 829 241 258 287 194 14 67 68 67 113 52 105 78 21,236 23,084 28,166 17,465 PROFESSIONAL & CONTRACTUAL SERVICES 17,220 18,701 1,000 2,054 266 311 2,021 2,505 2,570 1,833 1,146 1,306 268 3015 67 45 78 84 24,637 27,145 Engineering 12,395 8,627 4,450 1,861 4,000 3,C)[10 Town Planner 22,375 5,548 8,750 2,417 3,200 9,185 Town Planner Ordinances 3,335 1,315 1,129 1,800 1,750 Legal 15,935 4,972 - - - Legal -Ordinances 1,551 7,576 - - - Appraisal - 400 - - 400 TOTAL PROF & CONTRACT SERVICES 52,266 30,058 14,915 5,407 9,(100 14,335 CONSUMABLE SUPPLIES (office Supplies 655 482 700 547 650 704 Copies 456 151 - - - Printing 44 73 400 200 360 TOTAL CONSUMABLE EXPENSES 1,155 707 1,100 547 850 1,060 OPERATING EXPENSES Postage 123 211 250 78 160 150 Newsletter 420 - - - PublicationslBookslSubscripts 420 420 465 465 465 Dues & Memberships 65 65 65 65 65 65 Meetings - 200 - 200 220 Schools 8 Training 471 (180) 250 - 200 625 Travel & per diem (staff) 71 1,365 150 82 150 150 Advertising 188 315 850 376 600 600 Platt Filing Fees 117 - 75 267 375 300 Computer Mapping 359 - 1,350 - 1,350 1,000 Miscellaneous Expenses (1,841) 1,862 5o 21 50 50 ZBA Hearings 200 200 200 TOTAL OPERATING EXPENSES (27) 4,058 3,860 1,353 3,815 3,825 CAPITAL EXPENSES Capital Expenses 3.329 - TOTAL CAPITAL EXPENSES - 3,329 - - - - TOTAL EXPENDITURES 74,630 61,236 48,041 24,772 38,302 46,365 5127/2003 5:37 PM PZBUDGETC304 PLANNING AND ZONING EXPENSES PROJECTED 2003 Personnel PLANNING & ZONING Services EXPENSES 64.3% Operating Expenses 10.0% Personnel Services 58.5% Professional &. Consumable Contractual Supplies Services 2.2% 23.5% PROPOSED 2004 PLANNING & ZONING EXPENSES Professional & Contractual Services 30.9% Projected 2003 Proposed 2004 Personnel Services 24,637 27,145 Professional & Contractual Services 9,000 14,335 Consumable Su lies 850 1,060 ,Operating Expenses 3,815 3,825 Total Expenses 38,302 1 46,365 PROJECTED 2003 Personnel PLANNING & ZONING Services EXPENSES 64.3% Operating Expenses 10.0% Personnel Services 58.5% Professional &. Consumable Contractual Supplies Services 2.2% 23.5% PROPOSED 2004 PLANNING & ZONING EXPENSES Professional & Contractual Services 30.9% O N } a • M Y # # # ej N N bl 1v m w [�v c• � I•i N V V N � V � H n a'I H rl a v' 41 Ph f'1 +➢ a N 41 IPF to A I`I I'1 A � C ii ❑ ry n 6 O itl N O .+ H ❑ H H as F r E E A d� 4 d a ej N Q1 ^ W �•J N T b .-I R .0 b rl .6 b is b M -.r� f❑+ P H N .w as F r E E c C � � Iv b '❑ ❑ - C µ N y s # v b H W i1 qu m ❑ ai ❑ u u v v N v a u c® e u u ,1 n .4 ea to u v 01 vt r . 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By utilizing dedicated and highly trained personnel, we can more efficiently protect the lives, property and welfare of an urban community. Goal To provide a safe community for the citizens of Trophy Club by increasing community interaction and compliance. 2002 — 2403 Accomplishments ' Completed research and awarded over $198,000 in grant funds to assist the Town and MUD's in purchasing equipment to help protect them from various forms of disasters. • Graduated the 2" class of Explorer Post 957 in June 2003. • Established and graduated the Citizen's Police Academy in June 2003 and developed the Volunteers In Patrol program from the Citizen's Police Academy. • Adjusted the hiring standards to ensure quality recruitment and retention of high quality officers. • Switched to a better Mobile Data Communications program for patrol that has better dispatching capabilities and is a cost saving to the Town. • Participated in ABC Mobilization (America Buckles up Children) as well as DWI Saturation programs. • Established a Basic Police Academy in cooperation with Cedar Valley College. • Brought the Town's Emergency Management Plan up to date and successfully filed the plan with the State of Texas. 2003 — 2004 Ob'ectives • Continue to research and apply for State and Federally funded grant programs to supplement funding for personnel, equipment, and computerized records management software. • Continue to successfully recruit and graduate another class of Explorer Past 957 and the Citizen's Police AcademyNolunteers In Patrol programs. • Strive to successfully graduate the first basic police academy class to provide the highest quality police applicants for Trophy Club as well as other cities and towns in the metroplex. • Implement a Citizen Emergency Response Team (C.E.R.T.) additional resources for town disasters. • Continue to monitor and progress our town's Emergency Management Plan research and apply for federal and state grants funding. POLICE BUDGET 2003/2004 :. WE A.2 ACTUA24[3TU200 2r30272t7 .... G�3 _ PERSONNEL SERVICES Salaries & Wages 549,070 388,493 542,571 623,231 Overtime - 47,702 37,165 45,000 34,750 Longevity/GertificationPMerit - 7,715 7,045 8,804 10,060 Retirement - 66,311 47,416 65,183 79,947 Group Insurance - 77,510 70,522 94,522 73,178 Sociai Security Taxes - 32,809 26,473 36,975 40,333 Medicare Taxes - 7,673 6,191 8,647 9,433 Unemployment Taxes - 1,755 938 1,000 1,260 Workman's Compensation - 32,915 22,433 22,433 33,449 Clothing Allowance - 3,900 3,013 4,100 4,350 Pre-employment Physicals 610 1,792 1,792 924 TOTAL PERSONNEL SERVICES - 827,969 611,479 831,023 910,9116 PROFESSIONAL & CONTRACTUAL SERVICES Software & Support - - Abatements - 5,300 220 2,500 6,000 TCEC Access - 5,300 6,211 6,700 51300 Legal - - - - Auditing - - - Independent Labor - 11,000 840 1,100 13,500 Maintenance & Repairs - - - - Vehicle Maintenance - 15,900 14,234 18,560 14,900 Equipment Maintenance - 3,000 946 1,50o 3,000 Building Maintenance - - - Radio Maintenance - Cleaning Services - 3,900 _ 2,771 3,6Co 3,900 TOTAL PROF & CONTRACT SERVICES - - 44,400 25,222 33,960 46,600 CONSUMABLE SUPPLIES -uel & Lube - 20,100 12,579 18,3°;0 13,000 Uniforms - 8,400 5,597 B,800 7,000 Protective Clothing - 1,400 - 7C0 21000 Qualifications - 2,100 161 650 2,000 Small Equipment - 3,000 11$98 2,350 3,000 Conversion to Trophy Club - - - - Office Supplies - 3,000 2,931 3,900 3,000 Maintenance Supplies 2,000 1,674 2,300 2,600 Copies 1,300 1,030 1,300 1,300 Printing 1,300 425 900 2,000 Camera Supplies & Processing - 500 (83) 250 500 TOTAL CONSUMABLE EXPENSES - - 43,100 25,212 37,500 42,400 OPERATING EXPENSES Telephone 250 252 350 500 Communications/PagerslMobiles - 7,295 7,538 11,500 12,000 Utilities - - - - Electricity 10,800 8,265 11,250 11,800 Water 4,20® 1,093 2,000 3,700 Postage 1,750 504 950 1,750 Service Charges & Fees - Interest Expense - - Insurance 36,000 Publicalio nslBaoks/Subscripts 9 - - Dues & Memberships 1,000 687 1,000 2,500 Schools & Training 9,800 3,014 7,000 7,800 Schools & Training-TCLEOSE 1,004 250 1,{300 1,938 Travel & per diem (staff) 3,250 1,389 1,850 2,000 Advertising 1,000 - 250 1,000 Animal Control 4,125 1,220 4,000 3,125 Programs & Special Project -CS 2,900 2,246 2,900 7,000 'nvestigativu Materials & Supp 21000 738 1,500 2,000 Nrisoner-Sit Out DGSO 1,000 160 750 1,000 Cade Enforcement - -125 56 100 500 Miscellaneous Expenses 250 173 250 125 Admin Salary Allocation 812712003 5 36 PM POLICE BUDOET0304 POLICE, BUDGET 2003/2004 812712043 5:36 PM POLICE BUdGET0304 ACiiJAL ACTUAL 'BUDGET"' ;.)CPTiiR[i PROJECTED ex BtJI7ET s ' �]escriptTon : 200d12�01 , 200112042 200=003 , Thou 6140!03 913012C1D3° 2003{2004 IS Allocation Police Vehicle Rental Payment - - - TOTAL OPERATING EXPENSES 86,746 27,593 46,650 58,738 CAPITAL EXPENSES Vehicles 8,800 Portable Radios - - - Copier Lease Installments 4,988 3.089 4,500 4,988 Computer Equipment - - - Motorcycle Rental 7,200 5,400 7,200 7,200 Truck Pmt -Fire Chief Vehicle 5,137 5,137 5.137 5,137 TOTAL CAPITAL EXPENSES - 17,325 13,627 16,837 26,125 TOTAL EXPENDITURES - 1,019,541 704,132 965,910 1,084,779 812712043 5:36 PM POLICE BUdGET0304 POLICE EXPENSES PROJECTED 2003 Personnel POLICE ServicesEXPENSES 86.0% Capital Expenses f \ 1.7% Professional & Operating Consumable �' •� Contractual Expenses Supplies Services 4.8% 3.9% 3.5% PROPOSED 2004 POLICE Personnel EXPENSES Services - 84.0% Capital Projected 2043 Proposed 2004 Personnel Services 831,023 910,916 Professional & Contractual Services 33,900 46,600 Consumable Supplies 37,500 42,400 Operating Expenses 46,650 58,736 Capital Expenses 16,837 1 26,125 Total Expenses 965,9101 1,084,779 PROJECTED 2003 Personnel POLICE ServicesEXPENSES 86.0% Capital Expenses f \ 1.7% Professional & Operating Consumable �' •� Contractual Expenses Supplies Services 4.8% 3.9% 3.5% PROPOSED 2004 POLICE Personnel EXPENSES Services - 84.0% Capital Expenses—',Operatin9 Professional & 2.4111%Contractual Gnnsumable Expenses Supplies Services a 5.41e 3.9% 4.3% LY u} 65 tL R UI 4 ❑ C5. 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U � � D" oc C 0. 4 G 41 d N U P O a H N A r$ d -r� a TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET MUNICIPAL COURT Town of Trophy Club MUNICIPAL COURT Mission To ensure all defendants receive fair and impartial treatment and are aware of all options available under state law and that citizens receive optimum customer service with courtesy and professionalism as the forefront. Goal The Municipal Court for Trophy Club strives to maximize efficiency and customer service in handling of the court. 2002 — 2003 Accomplishments • Enhanced collections program for outstanding warrants. • Implemented new court schedule. • Helped implement new warrant contract with Lake Dallas. • Implemented security measures for court office. • Purchased video system for trial court at no cost to court budget. • Implemented credit card payments. 2003 — 2004 Olamectives • Continue enhancement of customer service by continuing customer friendly atmosphere through educational and professional training of court and auxiliary personnel. • Continue work on implementation of Standard Operating Procedures (SOP) for court. • Continued training of ancillary staff for court office. 8127/2003 5:31 PM COURTBUDGET0304 COURT BUDGET 2002 f 2003 ACTUAL �. ACTUALP'THRU PROTECTED= BlWG� PROPOSED BUDGET b6script€an 200012001 200112002 21]Uk,003 i fire 513(716 913012003. 2003/2004 PERSONNEL SERVICES Salaries 8 Wages 38,621 25,863 36,350 40.182 Overtime 1,591 284 500 600 LongevitylCenificationlNerit 743 743 743 833 Retirement 4,476 2,935 4,109 4,948 Group Insurance 6,300 5,989 8,000 5,081 Social Security Taxes 2,149 1,545 2,331 2,430 Medicare Taxes 503 361 5545 568 Unemployment Taxes 135 63 63 90 Workman s Compensation 201 149 149 166 TOTAL PERSONNEL SERVICES _ - 54,718 37,932 52,790 55,899 PROFESSCONAL & CONTRACTUAL SERVICES SnftwarP & Support - - TCiC Access 600 Legal Independent Labor - - Professional Outside Services 3,780 625 1,000 2,220 Jury Fees 180 - 90 180 Judge's Compensation 8,400 4,200 6,000 8,000 TOTAL PROF & CONTRACT SERVICES - - 12,360 4,825 7,090 11,000 CONSUMABLE SUPPLIES Office Supplies 1,200 61 500 800 Maintenance Supplies - - - - Copies - - - Printing 1,500 43 750 1,200 d'OTAL CONSUMABLE EXPENSES - - 2,700 104 1,250 2,000 OPERATING EXPENSES Telephone 150 69 114 150 Postage 600 423 700 600 Service Charges & Fees 800 360 550 1,600 Collection Fees 863 1,250 1,800 TCIC Warrant Expense 6,135 8,450 9,200 Publications/Books/Subscripts 100 34 100 100 Dues & Memberships 150 65 150 100 Schools & Training 1511 501 150 200 Travel & pardiern (staff) 200 43 200 1,000 Miscellaneous Expenses 100 41 100 200 IS Allocation - - TOTAL OPERATING EXPENSES - - 2,250 8,082 11,760 14,950 TOTAL EXPENDITURES - - 72,028 50,944 72,890 83,849 8127/2003 5:31 PM COURTBUDGET0304 COURT EXPENSES PROJECTED 2003 Personnel COURT ServicesEXPENSES 72.4% Operating I, i Professional & Expenses —' Consumable \ Contractual 16.1% Supplies Services 1.7% 9.7% Personnel Services 66.7% Operating Expenses- Consumable 17,8% Supplies 2.4% PROPOSED 2004 COURT EXPENSES Professional & Contractual Services 13.1% 2003 Projected 2004 Proposed Personnel Services 52,790 55,899 Professional & Contractual Services 7,090 11,000 Consumable Supplies 1,250 2,000 ©perating Expenses 11,760 14,950 Total Expenses 72,8901 83,849 PROJECTED 2003 Personnel COURT ServicesEXPENSES 72.4% Operating I, i Professional & Expenses —' Consumable \ Contractual 16.1% Supplies Services 1.7% 9.7% Personnel Services 66.7% Operating Expenses- Consumable 17,8% Supplies 2.4% PROPOSED 2004 COURT EXPENSES Professional & Contractual Services 13.1% w a o n r v ram �u .a N N w 4 N �n m B1 o V` •!' o racn r: �o rs ra r -r rrao �P mm m a� w m w D1 4i - v C YM b e •n b a5 O 9� P n m � � O � d' �❑ N �n 7❑ [n ry E ❑ E p ❑ � aE � d R d dE dCCE t 3 O 41 E m R fl] u N C -rl ri v r5 • m Ii5 N rF m rl m H �• � . i •� µm N � ra s. m u m m ❑ ur F4' E E F !w F p- E E E u u •.�1 V t� in G le 5 s ❑ w w u ^J ♦ tl] N � W d G C Cf VI E N u +w6 k 3 w u n ra v o r o H re -11 H 3 rl p 'rl •N �7 'y fu U i m N EG m C 'tl W S7 d 4 u G O G U w u N» u C 3. u R ie b C❑ L4 t! 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E f EEEp N N r/i V1 J1 d1 W' W E a 4 m s N O n w FL a N o p1 cC N m w m n U +1 N •N G % C d1 N •-i gypp,, F m m Al [ o a a a n x u A ❑ u w u > u u F ❑ [2 41 a� u m a ❑V W b H 9 ul m w C7 tX w c N b F N p� .Q° k 6�f H H 7 rl Pr '� Io to rn C H 6 H V •moi m u a P m E [5u+ w .a CJ 3+ a q9t� N W w u p pa 90 v p O O ❑ P O wl [q ❑ m E ❑ P ❑ o w, a 7 NI C .4 •S4 O r+ �+ N 9 �# 4 w d Pr, d TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET EMERGENCY MEDICAL SERVICES Trophy Club Public Safely EMS SERVICES Mission The Town of Trophy Club Police and Fire -Rescue Services is committed to providing the highest level of emergency service through public and community education, emergency response and enforcement. By utilizing dedicated and highly trained personnel, we can more efficiently protect the lives, property and welfare of an urban community. Goals To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire, medical, rescue, and calls for public service. 2002 — 2003 Accomplishments • Provided CPR training and First Aid classes to various corporation and civic organizations. • Participated and assisting in coordination of Light the Night Walk in collaboration with the Leukemia and Lymphoma Society. • Accepted Chairperson position of the Education Subcommittee for Baylor Medical Control. • Implemented schedule of fees to stay consistent with area medical providers. 2003 — 2004 4b'ectives ' Facilitate National Paramedic Registry of personnel upon license renewal by registering six (6) during fiscal year. • Provide specialized EMS training to enhance pre -hospital patient care. This can be achieved by enrolling staff in Advance Cardiac Life Support, Basic Trauma Life Support. • Provide CPR and HazMat awareness training to Police Services, Public Works and Town staff. • Enhance public education programs for schools, corporations, and civic groups consistent with community demand. ' Seek available federal and state funding. EMERGENCY MEDICAL SERVICES BUDGET 2003/2004 ?' APPftOVEB PROPOSEl7 I TU.AL BUbeET EXP THRU PRO.IECTED BUDGET [Description -20 Ufii 00112402 200212003 Thru 6130103 9130!2003 2003/2004 PERSONNEL SERVICES Salaries & Wages - 148,677 87,564 116,500 204,415 Overtime - 17,300 8,938 -5,040 25,000 Longevity/Certification/Merit - 466 188 466 854 Retirement - 18,19.2 11,110 14,424 27,383 Group Insurance - 22.744 17;704 24,900 26,636 Social 'Security Taxes - 8,909 6,044 8,182 13,741 Medicare Taxes 2,084 1,414 1,914 3,214 Unemployrient Taxes 473 (143) - 441 Workman's Compensation 5,210 6,490 6,490 7,393 Pre-employment Physicals 214 1,481 1,750 924 TOTAL PERSONNEL SERVICES - - 228,269 139,939 189,615 309,999 PROFESSIONAL & CONTRACTUAL SERVICES Legal 700 - - - Auditing - - - Independent Labor 3,511 8,243 13,200 13,000 Maintenance & Repairs - - Vehicle Maintenance 5,000 2,348 4,000 5,000 Equipment Maintenance 1,225 1,014 1,200 11500 Cleaning Services - - - Hazmat Disposal 370 255 370 450 Medical Control 3,200 3,142 3,142 5,000 NFACT 350 354 - TOTAL PROF & CONTRACTUAL SE=RVICES - 14,356 15,001 22,262 24,950 CONSUMABLE SUPPLIES Fuel& Lube - 2,032 1,521 2,400 2,032 Uniforms - 1,750 2,283 2,450 2,000 Small Equipment - 2,500 1,427 2,040 2,500 Disposable Supplies 2,200 2,604 2,750 2,5010 Immunizations - - - Pharmacy 1,440 1,082 1,4401 1,500 Oxygen 780 921 1,300 1,500 Conversion to Trophy Club - 319 319 - OfFice Supplies - 350 48 200 500 Maintenance Supplies - a 8 100 Copies - 140 1 50 100 Printing - 350 178 350 350 TOTAL CONSUMABLE EXPENSES - - 11,502 10,392 13,267 13,082 OPERATING EXPENSES Telephone Be 99 130 200 Communicalions/PagersfMobiles 560 513 800 800 Utilities - - - Poslage - 102 18 90 100 Service Charges & Fees - - - Interest Expense Insurance 2,562 - - PublicationslBookslSubscripis 568 - 250 500 Dues & Memberships 980 75 500 500 Schools & Training 4,715 911 2,000 2,000 Travel & per diem (staff) 1,40C 328 800 1,000 Physicals 749 531 750 2,440 Advertising 350 - 100 200 Programs & Special Projects - - Miscellaneous Expenses 10C 100 Admin Salary Allocation IS Allocati©n TOTAL OPERATING EXPENSES - - 12,174 2,475 5,420 7,800 8127/2003 5:36 PM EMSBUDGET0304 EMERGENCY MEDICAL SERVICES BUDGET 200312004 812712003 5:36 PM EMSBUDGET[1304 APPROVED PROPOSED ACTUAL ACTUAL BUDGET EXPTHRU PROJECTED' BUDGET ESescr �a son 200012000, � AV QQ2; 200212003 Thru.6 /34103 9/3012GUS 20312004 CAPITAL EXPENSES Portable Radios 1,785 - Copier Lease Installments 875 - - M682 Ambulance/Equipment 25,731 20,731 20,731 20,731 20,731 Computer Equipment 1,670 - - - C680 Pmt -Fire Chief Vehicle 4,404 TOTAL CAPITAL EXPENSES - 32,680 22,516 20,731 20,731 20,731 TOTAL EXPENDITURES - 32,660 288,817 188,538 251,295 376,562 812712003 5:36 PM EMSBUDGET[1304 EMS BUDGET EXPENSES Personnel Services 75.5% Capital Expenses 8.2% Operating Consumable Expenses Supplies 2.2% 5.3% Personnel Services --- 82.3% PROJECTED 2003 EMERGENCY MEDICAL SERVICES EXPENSES Pro#essional & Contractual Services 8.9% PROPOSED 2004 EMERGENCY MEDICAL SERVICES EXPENSES Capital I XOperating Consumable Expenses ' Expenses Supplies 5.5% 2.1 % 3.5% Professional & Contractual Services 6.6% Projected 2003 Proposed 2004 Personnel Services 189,515 309,999 Professional & Contractual Services 22,262 24,950 Consumable Supplies 13,267 13,082 .Operating Expenses 5,420 7,800 Capital Expenses 20,731 20,731 Total Expenses 251,295 376,562 Personnel Services 75.5% Capital Expenses 8.2% Operating Consumable Expenses Supplies 2.2% 5.3% Personnel Services --- 82.3% PROJECTED 2003 EMERGENCY MEDICAL SERVICES EXPENSES Pro#essional & Contractual Services 8.9% PROPOSED 2004 EMERGENCY MEDICAL SERVICES EXPENSES Capital I XOperating Consumable Expenses ' Expenses Supplies 5.5% 2.1 % 3.5% Professional & Contractual Services 6.6% r a . ■ t t .-Iar �emc co m m �n � ul 9x in o N .+ Q tT• v ri � n to IF of C C9 YM1 C � o5 � G] N r+ m 4 Ci N fV � ii t? r1 Li 45 a' � S v a m m n 0 w o w a x w m .q o m ry ❑ e� .. 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C y v pp a n ai 7• ❑ to ur m v u v m •d v xJ G H N f9 rS W U m H 0 6 V •d V ❑0 Sj dl N H p W [Y a ai U G �m SS W a m c9 4+ W CE L C�r E N R m rl TL 1 F] v to d 4 C .U, 4 C 6x1 Idto AES Q G m 11 m a b +L m 3+ x a x H ' m m w w a " m ai a x o S o F 1 w o a o u hi m N v a 7 3 v v m i1 W Q R ❑ � � � ' H TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET FIRE FOR INFORMA TION OrNL Y BUDGET ALREADY APPROVED BY MUNICIPAL UTILITY DISTRICT 1 & 2 Trophy Club Public Safety FIRE SERVICES Mission The Town of Trophy Club Police and Fire -Rescue Services is committed to providing the highest level of emergency service through public and community education, emergency response and enforcement. By utilizing dedicated and highly trained personnel, we can more efficiently protect the lives, property and welfare of an urban community. Goals To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire, medical, rescue, and calls for public service. 2002 — 2003 Accomplishments • Compliance with apparatus certification testing. • Obtained compliance with protective clothing, satisfying State and NFPA standards. • Implemented hydrant testing and maintenance program consistent with ISO requirements. * Completed live fire and fire instructor training. • Coordinated application of Fire Code requirements with staff and consultants for residential and commercial areas. • Executed Mutual Rid Agreements with neighboring agencies. • Participation in annual Fill the Boot fundraiser for the Muscular Dystrophy Association. 2003 — 2004 Objectives • Implement Technical Rescue training for response staff to ensure balanced response capabilities. • Enhance public education programs consistent with community demand by delivering Fire Safety Programs. • Continue with an aggressive apparatus, equipment, and facility maintenance program. • Enhance management of TCFP and ISO required records to streamline compliance inspections. • Enhance the ISO rating from an ISO rating 4 to an ISO rating of 2. • Enhance specialized education programs for our schools. Fire Prevention, Suppression, and Storm Water Management prevention. • Fire Prevention Week (October of each year) first aid incorporated in to week FIRE DEPARTMENT BUDGET 2002/2003 8/19/2003 9:22 AM FIRE 0304 PRO OSEV.' ACTUAL Actual BUDGET , �, : EXP THRU -PROJECTED BUDGET DESCRIPTION. 2000/2041. 200112002:. 2002/2403: " Thru W/30,03- ' = . 913012Q03 2003/2004 REVENUE Fire Inspections (5,000) (14,468) (15,500) (12,000) Interest Income (948) (1,250) (500) Miscellaneous Income (1,578) (1,600) Contribution from GAUD 1 (422,594) (427,849) (427,849) (406,542) Contribution from LAUD 2 (320,868) (315,589) (315,589) (330,872) Contribution from Westlake - Denton County Pledge -Fire (5,000) (10,000) (10,000) (10,()00) Misc Fire Revenue (30a) (6,094) (8,000) (6,500) TCWLDPS Disillution Settlement - TOTAL REVENUES - (753,762) (776,526) (779,788) (766,415) PERSONNEL SERVICES Base Salaries 372,365 259,690 323,000 351,868 Overtime 15,951 34,618 42,000 42,444 Longevity/Certification 1,529 2,626 2,876 1,583 Employee Retirement 42,610 32,838 40,209 47,072 Group Insurance 53,643 48,998 58,500 44,370 Social Security Taxes 20,845 17,907 22,808 23,643 Medicare Taxes 4,875 4,188 5,334 5,530 Unemployment Taxes 1,148 1,261 1,500 729 W'orcrnan's Compensation 12,479 8,E69 8,589 13,817 Pre-employment Physicals 397 2.785 3.445 924 TOTAL PERSONNOL SERVICES - 525,842 413,600 508,261 531,979 PROFESSIONAL AND CONTRACTUAL SERVICES Legal 1,300 845 1,.200 1,300 Auditing - independent Lahr 16,521 15,825 20,300 13,000 Maintenance & Repairs 7,010 9,076 12,140 9,975 Vehicle Maintenance 10,000 10,080 13,650 10,416 Equipment Mainterance 2,275 2,OD3 2,604 - Building Maintenance 10,404 12,642 22,600 13,700 Radio Maintenance 2,000 1,157 1,500 2,000 Cleaning services TOTAL PROF AND CONTRACT SERVICES - 49,106 51,629 74,050 50,391 CONSUMABLE SUPPLIES Fuel & Lube 5,814 4,325 5,500 6,000 Uniforms 3,750 4,155 5,000 3,000 Protective Clothing 6,000 1,378 2,000 10,790 Chemicals 1,750 1,024 1,365 1,200 Small Tools 4,500 2,164 2,900 3,000 Disposable Supplies Oxygen 780 273 780 780 Conversion to Trophy Club 1,415 1,415 - Other Consumables 300 603 804 - Office Supplies 650 757 11005 650 Maintenance Supplies 2,500 1,145 1,500 2,700 Copies 350 87 150 500 Printing 650 914 1,218 1,000 TOTAL CONSUMABLE SUPPLIES - 27,044 18,219 23,638 29,620 8/19/2003 9:22 AM FIRE 0304 FIRE DEPARTMENT BUDGET 200212003 8/1912003 9:22 AM FIRE 0304 PRvpasEn ': ACTUAL Actual BUDGET, EXiP THRU PROJECTED ,. -' BUDGET' . C SCRIPTIO,h1 2110012001 2001/2002 2002/2003:,, .Tttr4.§.M>!f t}3; 913W2003.1- 2003/2004 .-.- OPERATING EXPENSES Software & Support 22 22 - Telephone 163 108 150 163 Communications/Pagers/Mobiles 3,594 2,799 4,150 3,594 Electricity 8,700 5,247 7,500 9,000 Water 1,300 11680 2,200 1,600 Postage 189 63 100 216 Service Charges & Fees 1.00 (9) 11 100 interest Expense Insurance 12,192 5,924 5,924 10,892 Inspection Fees 150 1010 150 Puhlicati❑ns/Books/Subscrips 1,499 157 300 500 Dues & Memberships 4,490 3,969 4,400 5,000 Schools & Training 13,250 7,215 8,500 15,000 Travel & per diem (staff) 4,000 1,837 2,200 4,000 Contingency 6,291 Physicals 3,317 1,312 1,749 3,432 Advortising 650 100 200 N FACT 6sd 650 - Fire Inspection/Enforcement 322 322 1,500 Programs & Special Projects 2,000 1,635 2,000 5,300 Miscellaneous Expense 250 176 235 250 Admin Salary Allocation - IS Allocation - TOTAL OPERATING EXPENSES - 516,494 32,459 40,613 67,188 CAPITAL EXPENSES Portable Radios 3,315 2,739 3,000 5,600 Computer Equipment/Software Truck Pmt -Fire Chief Vehicle 5,137 5,137 5,137 5,137 Brush 681 Payment 12,104 12,224 12,224 12,100 Quint 681 Payment 62,100 59,038 59,038 62,100 Note Payable/Airpacks/MUD 1 2.300 2,300 �y TOTAL CAPITAL EXPENSES - - 84,952 79,138 78,700 87,237 EXPENSE TOTALS - - 743,438 595,046 725,263 766,415 8/1912003 9:22 AM FIRE 0304 FIRE DEPARTMENT REVENUE Contribution from MUD 1 53.5% Fire Inspections Denton County 1.6% — Pledge -Fire 1.3% PROPOSED 2004 FIRE DEPARTMENT REVENUE Contribution from MUD 2 43.6% Projected 2043 Proposed 2004 Fire Inspections (15,500) (12,000) Interest Income (1,250) (500) Miscellaneous Income (1,600) Contribution from MUD 1 (427,849) (406,542) Contribution from MUD 2 (315,589) (330,872) Denton County Pledge -Fire (10,000) (10,000) Misc Fire Revenue (6,000) (6,500) Total Fire Revenue (779,788), (766,415) Contribution from MUD 1 53.5% Fire Inspections Denton County 1.6% — Pledge -Fire 1.3% PROPOSED 2004 FIRE DEPARTMENT REVENUE Contribution from MUD 2 43.6% Contribution PROJECTED 2003 from MUD 1 FIRE DEPARTMENT 55.0% REVENUE Miscellaneous I ncome 0.2% Fire Contribution from MUD 2 Inspections --Z40.5% 2.0% � Denton Denton County County Pledge -Fire Pledge -Fire 1.3% 1.0% Contribution from MUD 1 53.5% Fire Inspections Denton County 1.6% — Pledge -Fire 1.3% PROPOSED 2004 FIRE DEPARTMENT REVENUE Contribution from MUD 2 43.6% FIRE DEPARTMENT EXPENSES Capital Expenses 10.85% Operating Expenses 5.60% Capital Expenses -- 11.4% Payroll Expenses - 70.08% �uNN�ir..a 3.26% Payroll Expenses PROJECTED 2003 FIRE DEPARTMENT EXPENSES Professional Services 10.21% PROPOSED 2004 FIRE DEPARTMENT EXPENSES WFUI GU V I Expenses) Supplies 8.8% 3.9% 'rofess cnal Services 6.6% Projecled 2043 Proposed 2004 Payroll Expenses 508,261 531,979 Professional Services 74,050 50,391 Consumable Supplies 23,638 29,620 Operating Expenses 40,613 - 67,188 Capital Expenses 78,700 87,237 Total Water Expenses 726,2631 766,415 Capital Expenses 10.85% Operating Expenses 5.60% Capital Expenses -- 11.4% Payroll Expenses - 70.08% �uNN�ir..a 3.26% Payroll Expenses PROJECTED 2003 FIRE DEPARTMENT EXPENSES Professional Services 10.21% PROPOSED 2004 FIRE DEPARTMENT EXPENSES WFUI GU V I Expenses) Supplies 8.8% 3.9% 'rofess cnal Services 6.6% /fƒ ]/§ / / / \ \\} 4 \\ )) . 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P' �+ U w C 61 N 'p U a v fA W a m a D m o � � a � a xt A L4 P14 rt ' w V) ❑m❑b m Ei C4 -lei 1 w❑ i m c flf -rVi ❑ N -w w ( -N of u ski kl R ki w a u w a o o a o ❑ p H 4 A a 0 0 o N n e � 0 0 tp � � ,C • w A [4 V I N N iY [� ry n ria n M .�•I N rl m k H a a P 4 a N m rN-1 ry .••Y 2, oa v d O v C a w m 10� .-�nmo r o arm e P aan of # .. m ti C w NP ,� al L Y1 aJ .. o 'o, o a d R ~ Eo R % E m k H N m rN-1 ry .••Y IJ N i� rt A N b i6 .-1 b b b w al L Y1 aJ 1.1 w a - a K J N O U k u m 4R a M q ,y G yf u C W b C u M H q H C❑ q 3 C ❑ •H '.1 w d m .y 0 u ❑ - O A el N M N D] X o ❑ •H E it ❑ ❑ -.1 u ❑ - O ..{ pl S, a7 V aJ }. aJ 1J W C IJ 9 1� 0 Pi O-pR W LHL m R. •H " mN •� -C •.moi W J] W o qi d rl W W E V N R. v SL N 1J C w u Ya m 0 N m u V M w Q 1p Uw m U w N +J -H H W V o cf C W ❑ w m AI N n M �' W u q n1 v❑ til 41 N N .+ Y Y m C M m w dl tl7 w El b p p .� R @ q u p ul E Ci [n � •n C1 R � •M� G � G H � u 4 A mw sa •n N u q V x Q Me D C w m m m C E S G 7 O -..4 4 m m l❑i A N M q rf N .+ 'I t r - T y � N W 1J d a n w p, o m o m a re w m F al d m ❑ a . N +� � v 4 x A W iA ti m abs- q c o c� aS M d E fl G. oC u u ❑ d� C N W w of a U C cl w V O G trF G al G R1 6 � y v + w C6 L'1 N IA S1 -H ❑ a N v W 0 a a w a .iEi o N s4 ra ;v u A [a W }+ a aa o G P 9 H P c� 2] Q f•i W 4 v N A!1 i16 N N Ca N O aR wl Lv a Ln m ,a xG ow P. b" P V N N N C3 N N Pl N N M N e� H .y .Ns ri M h k P d 4 4 4 r E7 # # # d d O # • ,w 8 P P: W M M W N p} o d ro m m 4 4 H E F E E❑+ U4 . o � -.Ci -.�i H H 0 N 0. 7 ' E E ❑ ❑ 07 .1 W ry N ti v d O r-1 4d4 � P7 N CL N C W W r Tr N N rl r P'i 4' V' fR 3 N N w � ❑ W H pg N N N N N N ,i W m re rt •d 1,' D H X ❑ -A fi E •a a � u 7 -.+ as u •P. ,+ cl, v v u b C D tl C] Vi N ❑ p N a 16 .%N{ A a d w .i t4 % E7 y b [Jt H G' Pi m m ro m m L ❑ ai H E F E E❑+ U4 . o � -.Ci -.�i H H N ❑ N 0. 7 ' E E ❑ ❑ 07 .1 W 4 � P7 N CL N i4 C1 W C H ❑ t6 a] C i N N •N Tai d a w � w m o oli w n a b u % T E ,i W m re rt •d 1,' D H X ❑ -A fi E •a a � u 7 -.+ as u •P. ,+ cl, v v u b C D tl C] Vi N ❑ p N a 16 .%N{ A a d w � ami f4 u uui o .� , Ll N LJ q t} R ($ N N tip 0 N- N n. H t4 % m F F H E L❑+ 0 .G V G N 4 � P7 N CL Si � w � E E ❑ tC Ol X ❑ -A fi -M Q 9G�.• Ev a d + C4 u uui o .� , Ll N p W 3 c T s q � vx H w a C!' N ❑' rF fV N N N N m v� m P E t9 y w y X ❑ 9G�.• L C4 , c c c H di g v 'tl b •H b L4 *[i W d A u x a ❑ u r a A u •w % 0 C v H % M 4 GL m ro u a O P Q d ❑ 4 Q d o 0 d d r al, H W try D In km 0 a a 0 N a W v c a a ❑ a a o 0 0 F W 9 N m d o C � � o ❑ •n Q r°a N � m n 8 E ry � w INp b w tL m m u• m 4u w � � � TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET STORM SE'R'VER DESCRIPTION OPERATING EXPENSES Maintenance and Repair Maintenance Supplies Capital repairs TOTAL OPERATING EXPENSES *Trophy Club MUD BLAgets STORM SEWER BUDGET 2003/2004 m _ b PROPOSED ACTUAL::- ACTUA ' SUDGET* E7CP 'T HRU* PROJECTED* BUDGET 2009!20{]1 200/120021. 2002/2603 Thru 3131103 9/30/2003 2003/2004 39 138,246 138,286 15,000 250 10,000 19,200 5,000 1,644 4,000 5,000 20,000 1,894 14.000 24,200 8/27/2003 5:37 Pi41 Storm Sewer 0304 STORM SEINER EXPENSES Proposed 2004 Maintenance and Repair 79,200 Maintenance Supplies 5,004 Total 24,200 PROJECTED 2004 STORM SEWER EXPENSES Maintenance Supplies 21% 'Ammidou 1 Maintenance and Repair 79% vi c 4 P b ❑, q u o c P a � m c� a ❑ in � a ro H e a f7 b u c 4 5� O b b o }I v E rt L q C' C xl 1 u is u G a n 6 li y w [1 3 G fa l! ❑ C a E ❑ .0 ib q ai W ••1 .i H 9f u F ❑ FL i6 � tl1 R � 'C H A o u w V •moi u G r N N G O a t w m a s o m c U❑ w l + N b ai U C [0 C H T g .•. H G 1^ H '6 -.� N v N �J Q W •6 v r ry N C 6 a El W a �x u a i W � ❑ en v y o Eq r4 ry xGx1 !� Epi tr' � N " v ur v N w u Ol D Ll '❑ 5• G C v ❑ n +J m ❑ L •M W U u aN m 4 Ll u U W S:' 43 sa rq w a .1 h TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET CONSTRUCTION ACCOUNT CONSTRUCTION BUDGET 2003/2004 Ro _ 5l= w BUDGET E�{P TFiRU R DJEt TEC] 13 ET` CRIPTION 200212003 4-30-43 9 30-03 20(13 ., 0, REVENUES Interest Income Reserves Bond Proceeds 10 -Acre Park Grant Proceeds TOTAL REVENUES EXPENSES STREET REPAIRS Engineering Legal Postage Miscellaneous Expense StreetRepairs/Bond Program TOTAL STREET REPAIRS POOLIPARK CONSTRUCTION Legal Postage Insurance Printing Advertising Miscellaneous Expense Swimming Pool/Park Financial Advisory Fee TOTAL POOL/PARK CONSTRUCTION 10 -ACRE PARK COMPLETION Legal Postage Insurance Printing Advertising Miscellaneous Expense 10 -Acre Park Completion Paying Agent Fee Financial Advisory Fee TOTAL 10 -ACRE PARK COMPLETION TOTAL EXPENSES 8127120035:31 PM (28,103) (20,000) (2,571,301) (1,072,200) (1,400,000) (127,000) (4,126,405) (1,092,200) 100,000 85,000 5,000 42 200 2,065,394 1,007,200 2,170,636 1,092,200 6,147 29 2,500 1,844 410 137 1,353,000 8.538 0 1,372,604 0 2,853 13 2,500 856 190 63 572,600 127 3,963 0 553,165 0 4,126,405 1,092,200 CONSTRUCTION REVENUE Proposed 2004 Interest Income (20,000) Reserves (1,072,200) Total Construction Revenue (1,092,200) Interest Income 1.8% PROPOSED 2004 CONSTRUCTION REVENUE )rves 2% W G ❑ r O Q4 b 11 f� N p. W w ? N v L"J - ry N G7 E N ry ✓2 V � PNi 7. S N N O m it a a] o i+ u H H 'J C [E H ❑ N U v 6 k G s1 n o u C W U u ] x y prO� C d C d m .1 H o a E U k H a ti m U u v m � ❑ 9 � k4 m y R n xV d Q H x W u G x a a u d' 4 m rn m ~ � u ec M u� vii H a a v x m a v z c ❑ n a R 41 o Q W, N w a EI N ti v a •H m •H N iS i o C o fV dl W pi EY 11 C A 7 s+ L F @ ~ 4� a G •A V Li V D N M u - u u y N m � F R b K 91 o C C31 11 b H � N W W N w G ❑ r 11 f� N p. W w ? N v H v u u N G7 y N V 7. S O m i+ u 'J C [E H ❑ N U 6 G n o u ] x y prO� C ❑ d m .1 H o a E U k a ti m U P ❑ 9 � k4 xV t0 '❑ +� 6F tr' bi C❑ W O G r H +} d1 w P A •• wow a a =f d' 4 m rn m ~ � u ec M u� vii H a a v m o 0 ro o o c a m N o m m 4 a ce w w ri W ry a I- N a x a z a a a N o pa a w a m a ro �v � u d] N W N ID N ay w' v D1 {] yl O v ❑ r e u .-Io G. �0 G •.a V m .ti9 H A w K m a� u a � m m p N 93 a w u a m H UI O N w '[3 C G7 N N P ❑ to C P. H d � H V q 41 0f N CI H U u R W 41 a x 0 t+ fJ i ti to C4 T 'a Pi w a w a lu P4 a ¢moi p m o av P 4 H P ro HID C ® 'A � 'd 1a ❑I ❑ ti � m � M F ,q .G ,� mCL m 41 ❑ J w s TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET INTEREST & SINKING Description REVENUES Property Takes Property Taxes/P & I Interest Income Miscellaneous Income Reserves available in I & S -transfer from general fund Intergov Transfer-EDC4A, 413 TOTAL REVENUES EXPENSES Paying Agent Fees Band Interest Expense Band Principal Payment T07AL I & S EXPENSES TOTAL REVENUES OVER EXPENSES 8127120036:18 PM INTEREST AND SINKING 200312004 15,611 293,716 (148,090) 260 BUDGET 2001/2002 200212003 EXP THRU . 200212003 2003/2004 ACTUAL BUDGET 6130103 PROJECTED, BUDGET (204,680) (277,216) (282,626) (285,000) (299,246) (1,251) (1,400){1,9841 (2,900) (1,500) (49,823) (15,000) (1,729; (2,900) (1,500) (2,804) (100) - - - - (144, 742) - (100,000) (36,000) - (103,745) 31,873' X103,745) 106,845 (254,565) (248,487) (318,211 ), (394,545) (545,091) 1,044 1,000 1,431 1,431 1,500 88,160 291,204 145,602 291,204 278,331 149,750 250,000 - 250,000 265,000 238,954 542,204 147,033 542,635 544,831 15,611 293,716 (148,090) 260 INTEREST SINKING REVENUE Property Taxes 299,246 Property TaxeslP & 1 (1,500 Interest Income (1,500 Miscellaneous Income Reserves available in I & 5 100,900 Transfer from general fund 36,000 Inter ov Transfer-EDC4A, 40 106,845 TOTAL REVENUES 545,091 2004 INTEREST & E EntDC4ergov 4B Transfer- SINKING REVENUES 19.6 ©G4A,-� °/0 Transfer from general fund -- Property Taxes 6.6% 54.9% Reserves available In I & S \ 18.3% 1 Interest Income Property 0.3% Taxes/P & 1 0,3% Bond FIII n,IVell INTEREST SINKING EXPENSES Paying Agent Fees 1,500 Band Interest Expense 278,331 Bond Principal Payment 265,000 TOTAL I & S EXPENSES 544,831 Paying agent 2004 INTEREST & 17--- SINKING EXPENSES Payment 48.6% Bond Interest Expense 51.1% �9 04 0 m w +lv ..I�o cs vi ui uwa a .a m ❑E � � y N E .Z �[ rl E � rA rv•V N W ❑ al G H �A W W dI W lm }+ C Y ao 6 'O S� � q O w V G W w m 4 4r d a 47 v •+ W L C ❑ � Qt W O% O C O N 9 •.1 -N -H -�1 N -N A 'ri r1 •N b 77 •ri p H E W W U In @ U H G N N N G1 W 1J ry 6 a! Rl aJ W y w i] Ill Q •H - ❑ C � N S b U CI IS S in r-1 U NNg R W O cr O N k H .i N N r! N ❑ W v V a w � x H a 9 M w a W o p a r+ W d N d w EI .1 a � n N aJ iJ 4 •• F: 4P jm N m of j Ej O } C a T i + •H C L F+ o su a u N u d� C m aI 'o s+ a v m Pd b m � Q ry � o u ti w a i y v w u w % ® G c q b N C s4 N O .,i F E F F v o 0 i. m i tr� rn H M GAJ Q N M v k N tll sl O s� N q v y q v C A W !4 w a w lti ca w W a a V 5 a m W W 43 W ri H oa;+x w � I ❑ 0 0 0 7 � ❑ 0. O Id Q rl A V �4 N ✓1 Ih M vI W in Pr a ❑ © a m Q r � A A N o FY N o 4 a1 H tV I -i m ua n o m a c v N tli YE H b � � N O b o N E+ F H s,l TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET TAX ROLL r - r E L70 O u•f m 0 I I I I I I I I N m C31 en �c r -I m 1$] I d i� 4t I w 1 i -V I N I V9 4t I h 1 J -C r1 4. iD ko r -L In Lo In I L 1 ti H v C> 111 I ❑ j J I N W i" 00 C31 LC) rl H 1 17 CO C, C J I 1L CL I I4: d � w :WI is ¢ -N E 6rJ L1 is CO ~D ON ix I N LL I C cc 1--� I I fi r1'I 'r I }J I �`• JmO � I J I i% J CC7 f Lna i mourn -u I II I I O I N I is tin a N >: 1¢Kf l+ din I L1 W I T w }- 0 4= ¢ Q I Q k I LU 1 -u w x HI •K H I LL I# LL # 1 1.{ 1# Hig L i- 1 is h I cc I 1 W I -4 w I U Y in U I I I 1 k # 4: •x I +J I I L.1 I L I }J I In I •r 4 a m m N m C31 en �c r -I m 1$] v UD O u -I rl m m v et b r1 [7 iD ko r -L In Lo In C 1D v C> C7 cl aN n 00 C31 LC) rl N N CO C, C LO V# 404 Vi LIN 1fi It LP -I In Lf h4 N1 b`T I 4 I II 1 II If, o o I+'I UN f-1r1Cs e7 c I Ln n LO l aVf bq 61 -1 ri r,l ti d Ln lr1 A` Ln LO rn In fl'1 N r -I i.0 m lh LA v; tv iit d +n + + + + + R Ln W Ld LL 4 �J LJ LJ,J tiJ L h h h 2 IAS 0 LA vvvv r, Gomm©v ,H:I-Ln 11"0o Fl- �rC7m CIMC000M Lp IPS rV 1/i Ln 0 i LP mCALA N001Hm a9Nw00[ UD "Mc Iv 0NL" It aua -e v3 L'r� rl d, t0 r, Ln Lrt C, ■A iD W �� . 1i 11!1 m [i1 0 i] �.t7 P+ 61 en r -I 4 1- f51 N � h Cl " 61 u -i ri oU m Ln m r M LN ri m N C7 O1 O N Vf m riIfj N r•i b9 of ,A � Ivc1 ai r -I ''t - ws v1• H! 1F1 GH r,r-,r'�F,r-, r -,r^ -;r, r-,.r-tir--•r', r�r,r�r, r-� r -t VUU �+itir.ly '+1+.1�J+ Y, h t• 0_ N g nr W v x W h 2 Z d n LLJ rn Z co W E Lc 0 w h F' H f,l 67 N 7 H r--, V1 LJ }- on m L.C1 m J Lfl r -I 7 111 0 Lr Io I!! h ri 0 K N C m d a I! 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In ri W N C3Ll1 Ln LD N Cl I I I II C� m Q I -i Q N 0 C w v v Ln C] 00 a C7 M ri C] 0 0 N m mV b Yi Lel D R V N Lr► Q u7 ! O R N m W cl to N 61 R LD rn 6+ N !11 N 64 ✓! In ri W N C3Ll1 r-% r-1 r-,r-�r-" r-) + + +++ u t„J l,./ •..J V V V to 000 mRQ 4000 00+70 V w"+e4 N m m M Ln"A^ .� lA w w 61 0 a 179 n R IC2- rnC: 0 00 -M -00 - al rlj N WMLo 171 N C3Ll1 Ln LD N Cl ry M N Ltl d1 N b'i V3 to F/i b4 w ++++u ++n +IIn IJ L,J 11LJV LV'LJ 4J1JVV F- tl r) F C] W x W r z z ❑ W X W .- v F- F oo F N Y Q W W r N J F- m Ul) +a cl� H Ln v d FJ z i L n L] L�iJ ui LFL W 0. d' N H z� o0rm . dU LOU a �"- fr in }- 4 r x z Lu _J 0 H LJI. w ud w S Ea ¢ Q OC 7 Y a FAY r l C] W 7 d n- H rtiF 0 ❑ H0ll' meq 0.' dr" W F 0H LTJ E in T W -z V] to d 00 H F F u `--' 7 >n 0. W a7 d }-F 1 -LL, 0 �/� W IR 4 0 H V} z J a H ,2 0 Y w z 0 Lt1 F LL Q00M UJ W �+ W- 2 W 00 fAu to ❑ TzdF-J Ex. -F Jth Q 0 x w'U77 Ln zd T W 0.W �( C' I r I I 77F BOG W ❑ 00 0# VI J J _.1 J Ln W aY J m 0Ca0nF- aIYF Lr}LLJC7 d d d dmrJan d 7 ¢QQQ '� LLJ H� 0 Q C]i7H 0 JJ JJ HH CLQ F F F FdF F- 0 Ln W W LL' `li¢ 4 Ln I- I- F- m In u7 1r, a��vv 0 C7 C7 C7 C] WC WVI C] C5 Cl a o n Pv b'S b9 + +++ li vv.J�,v w• r -1 0 NirF > 4 0 0 Ln WLnIIJIJJz I-tD J J❑ N m m H uJ Q d< < s W to N0. W (A 0 J H W2: J O=I]Odx ca F-1 � <23 W W vt_.1 �1! F F F z n n O v Nam TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET ECONOMIC DEVELOPMENT CORPORATION A Trophy Club Economic Development Corporation A Mission The mission of the Trophy Club Economic Development Corporation 4A is to acquire, construct, operate, repair, and make improvements to public parks and recreation facilities within the Town of Trophy Club. Goal To design a strategy each year for the expenditure of the 1/2% sales and use tax receipts received by Trophy Club. These taxes may be used for the purposes defined in Section 4A of Article 5190.b of Texas Revised Civil Statutes and in Section R of Article 5190.6, V.T.C.S, for park and recreation projects for the Town of Trophy Club. 2002 — 2003 Accomplishments ♦ The Concession stand at Independence Park. ♦ Bleachers at Independence Park. s Additional options for the construction of the new pool project. + Annual funding for the pool and Independence Park bond. 2003 - 2004 Gb'ectives + Annual funding for Independence Park and the Community pool project, promoting public welfare. ♦ Playground equipment for Independence Park, promoting public welfare. EDCA BUDGET 2002/2003 EXPENSES Legal 1,P45 9ft0 :inn APP40VED REVENUE* inn Office Supplies 161 18 ACTUAL ACTUAL BUDGET EXPENSES Schools and Training 190 tp."!on X00012001 2001/2002 2002-2003 Thru 6/30/0ii' 32 0 REVENUES 523 100 EDC Projects 3,000 11,665 0 281,314 Sales Tax 130,862 164,642 150,040 92,739 175,000 180,000 Interest Income 1,658 3,138 3,000 1,414 1,550 1,000 Reserves 0 0 0 0 TOTAL REVENUES 132,540 167,780 153,000 94,153 176,550 181,000 EXPENSES Legal 1,P45 9ft0 :inn 26 50 inn Office Supplies 161 18 100 81 29 100 Schools and Training 190 750 0 750 750 Miscellaneous Expenses 32 0 523 523 100 EDC Projects 3,000 11,665 0 281,314 281,314 0 Park/POol Bond payment 85,500 23,904 85,500 80,250 Large Project Reserves 66,350 0 0 99,500 TOTAL EXPENDITURES 4,406 12,196 153,000 305,848 366,156 181,000 8128.!2003 4:58 PN EDCABUDGE`f0304 EDCA REVENUES Projected 2003 Proposed 2004 Sales Tax 175,040 160,000 Interest Income 1,550 1,000 Total 176,550 181,000 PROJECTED 2003 EDC -A REVENUES Interest Income 0.9% Sales Tax 99.1% PROPOSED 2004 EDC -A REVENUES Interest Income 0.6% Sales Tax 99,4% EDC -A EXPENSES PROJECTED 2003 EDCA EXPENSES Schools and g Park/Pool Bond Traini0 2ninMisc Expenses Payment � � � 0.1% 23.2% 1 EDC Projects 76.4% PROPOSED 2004 EDCA EXPENSES Park/Pool Bond Payment Large Project 44.3% Reserves 55.0% Misc Expenses_ j' Legal 0.1% Office Supplies Schools and 0.2% 0.1% Training 0.4 Projected 2003 Proposed 2004 Legal 54 300 Office Supplies 29 100 Schools and Training 750 750 Misc Expenses 523 100 EDC Projects 281,314 0 Park/Pool Bond Payment 85,500 80,250 Large Project Reserves 0 99,500 Total 368,166 181,000 PROJECTED 2003 EDCA EXPENSES Schools and g Park/Pool Bond Traini0 2ninMisc Expenses Payment � � � 0.1% 23.2% 1 EDC Projects 76.4% PROPOSED 2004 EDCA EXPENSES Park/Pool Bond Payment Large Project 44.3% Reserves 55.0% Misc Expenses_ j' Legal 0.1% Office Supplies Schools and 0.2% 0.1% Training 0.4 H p❑p� GI. 9 F y re N Y b s Y • F T � i N R 6 R R R R 4 ❑I m a o o p o 4 4 e b¢ p a e ei � � 0 n n M N ry ro n 4 ui .ti a a o � ❑� F g� G e+ y ih M a 0 F 0 F .�+ o tj E r u E S o a i! E+ E x o 0 CL b !+ 4 C � P 4 C '❑ C C C F •N E p fi IQ L 4 6 C a C O W 0❑ 0 H a -ri ,♦ Y1 -ri S1 N - -N Q N ❑ -H x. Ai !-1 •H H p W •u w w s,b ux w rd 0 rn • s. E a o �, E r n a w N � o a a ry m w v v m � N U m � •A Oi rl u CC q' m •H R N q Of N •-i 0) 1J U •G S+ x.• C C7 W d G LL b U .H V ❑ u m ? R D) •H y 4 [-� o rn a m N U QI C 'd H 7 d W R.' 3 ❑ m F N m ❑ a c m v C. E ❑ 6 N R ai n m D G 4e N it o Ol d u s"Qi v u •:� a U i] cv i a V k F 7� G x o s a u E4 d F Lu W G7 � C � W a � r{ P O © 4 O � � � • [C43 W i 4 33 �-y m n o �' p v R a o r+i n a �. n m •d u G N o n 6 b o R G ❑ f+i F N 'O ❑1 m R V +T O E N E J' ❑� m 0 04 9 4 'J' G �I � �1 ry •+ � i5 LL 'b ri ❑ u V V �Y •J' trl 4 b N b k TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET ECONOMIC DEVELOPMENT CORPORATION B Trophy Club Economic Development Corporation B Mission The mission of the Trophy Club Economic Development Corporation 4A is to promote economic development within the town and State of Texas in order to eliminate unemployment and under employment, and to promote and encourage employment and the public welfare of, for, and on behalf of the town by undertaking, development, providing, and financing projects under the Economic Development Act and as defined in Section 4B of that Act. Goal To design a strategy each year for the expenditure of the 1/2% sales and use tax receipts received by Trophy Club. These taxes may be used for the purposes defined in Section B of Article 5190.6, V.T.C.S, for the economic: development of the Town of Trophy Club. 2002.2003 Accomplishments * July 41h - a project as defined above, promoting business development and public welfare. * Town Memberships - to promote the Town of Trophy Club for business development and public welfare. * Advertising in publications to promote the Town of Trophy Club for business development and public welfare. t Payment toward the construction costs of Independence Park and the Community Pool bond. * Qnerations costs for Year 1 at the Community Pool. 2003 - 2004 Obiectives �* Community Pool Year 2 operation costs - a project as defined above, promoting business development and public welfare. * July 4"' - a project as defined above, promoting business development and public welfare. t Town Memberships - a project as defined above, promoting business development and public welfare. + Promoting Trophy Club for business and residential growth by advertising in magazines, brochures, etc. EDCB BUDGET 2002/2003 EXPENSES Legal 1,642 APPROVED REVENUES/ 81 PROPOSED`° ` EM, ACTUAL ACTUAL BUDGET EXPENSES PROJECTED BUDGET 200012001 200212003 200212003 Thru 06130/03 9130103. 200312004 REVENUES 35 25 100 71 71 100 Sales Tax 130,882 164,309 150,000 90,772 175,000 180,000 Interest income 7,053 4,931 1,000 2,339 3,060 1,000 Miscellaneous Income 10 108 5,300 2,152 2,300 700 Reserves 32 24.000 150 Parks Grant 20,000 TOTAL REVENUES 138,855 169,349 175,000 93,111 178,060 181,000 EXPENSES Legal 1,642 1;500 81 81 1,500 Professional Outside Services 5[70 Service Charges & Fees 5 Office Supplies 35 25 100 71 71 100 Public ationslBcoksl5ubscriplions 200 55 55 100 Schools & Training 190 600 600 Advertising 96 1,175 5,300 2,152 2,300 700 Miscellaneous Expenses 32 150 150 Parks Grant 20,000 Fireworks/4th of July 12,500 20,000 20,000 20,000 20,C00 0 Advertising Match/4th of July 4,000 Town Memberships 6,600 7,040 11,075 8,901 1 1,CO0 0 RTCW Job Fair 490 Shop Trophy Club First -Coupons 350 Trophy Wood Information Sign 6,949 52 52 0 Emergency Early Warning System 75,509 PoolOperafinns 99,500 44,398 114,750 111,350 Park/Pool Band Payment to Town 28,500 7,968 25,936 26,720 Administrative Reimbursement 16,725 Large Project Reserves 4,409 7,575 23,055 TOTAL EXPENDITURES 24,071 136,975 175,000 83,678 174,245 181,000 8128!2003 4:58 PW EDCBBUDGET0304 Projected 2003 Proposed 2004 Sales Tax 175,000 180,000 Interest Income 3,060 1,000 Total 178,060 181,000 PROJECTED 2003 EDC -B REVENUES Interest Income 1.7% Sales Tax 98.3% PROPOSED 2004 EDC -B REVENUES Interest Income 0.6% Sales Tax 99.4% EDC -B EXPENSES PROJECTED 2003 Pool Operations EDC -8 EXPENSES 65.9% Park/Pool Bond —� Payment to Town 14.9% Town Memberships-/ Fireworksf4th of Advertising 6.3% July 1.3% 11.5°�0 Projected 2003 Proposed 2004 Legal 81 1,500 Office Supplies 71 100 PublicationsBooksfSubscri tions 55 100 Schools & Training 600 Advertising 2,300 704 Miscellaneous Expenses 0 150 Fireworks/4th of July 20,000 0 Advertising Match/4th of July 0 Town Memberships 11,000 0 Trophy Wood Information Sin 52 0 Pool Operations 114,750 111,350 Park/Pool Bond Payment to Town 25,936 26,720 Administrative Reimbursement 0 16,725 Large Project Reserves 0 23,055 Total 174,245 181,000 PROJECTED 2003 Pool Operations EDC -8 EXPENSES 65.9% Park/Pool Bond —� Payment to Town 14.9% Town Memberships-/ Fireworksf4th of Advertising 6.3% July 1.3% 11.5°�0 Office Supplies PROPOSED 2004 Legal 9 ° 0.1 ro Schools &T raining EDC -B EXPENSES Large Project o.8% - 0.3% Advertising Reserves 12.7% 0.4°I° Miscellaneous - — Expenses - Administrative Reimbursement 9.20)° ParWPool Bond I Payment to Town Pool Operat ons 14.8% 61.5% ❑ 4 N it 0 0 4 P 4 b b G al o I G s� s x i CL F m 10 C 7 u w m rl ai SI ❑ �6 G N u v u q �. c � 'c o m .. a J a] 0 -.1 A G w o m H N u G - vU ,•Y a 1i E G -u .a y D] Al b 4l v a� V o F Q N A u 9 •r, ,� p Q v 0 V al u tri N .0 a o M u N m JJ c n m w d C n m,G�,G I m o N u F L P, w w A Ati F .lG.l u H m A a C c ,r o u a X H" o 0 a L u 7 N p,' � 41 '0 4 ,d ll 0 dl - 9 in A Cl m 91 CL G rl } N ❑ 4 o F a ^J �+l EI w � A •N l0 G/ v m 0 o ll {+ r� n r t107 E 4 o M❑ Al v] H q& a N D o w m u N 0 tll � •.f p+ . u •.i •H ❑ m 7l Q 9 v x+ P G G A o x F. v � m. ❑ � w u m �❑ a ❑l U i la [� {!w G 9l [V Va 41 4l T U J7 r6 � E w d W A b w m E1 m a � H ❑ w µ m v p, W Al it W Cl - G q Cl o m a r+ A ❑ d 'i rJ r -Y ❑ sL W A 1 7 1,3m w '1 •�i Pi & N �C CC r N �i N a•l c W W [� w 6�} � Q � IV w tY w F Q d � i Q a o 9] P9 Ek4 N _ � � b � m 1l ❑� fll •N YI M L SG q' Ci •M J J o -tel m w cs f ®> Fl� H G •" v F ❑ CC 4] •.F V u G GI N Z7 H 7 ❑ fp Y-1 ❑ G r. s x CL F m 10 C 7 u w m rl ai v ❑ �6 G N u c m a V N a d C P, w w a C N p,' � 41 O 4 ❑ N ❑ 4 o F a v m 0 o u {+ r� n r t107 E o o a � m �❑ a ❑l � E w d W A b a a a m a r+ A ❑ d 'i rJ r -Y ❑ sL W A N r • • ❑ • i � i • i d ql ❑ ❑ m v O ❑ ❑ v❑ ❑ o � o v® D o o M11 ❑ d w Y o ❑ ❑ �I o L N y1 W7 u't Y N ❑ un v1 F H r q w +n C cv �n r � H .-I. Nt m q 0 r• [- C o ® N 39 m N D ® N 39 m N 4'! �! u ❑ N N m v F Y �• � N N s1 H N � H H N fl � H 1A.1 °l• N 1� N r sTJ V '�. W a p o m❑ a o❑ a ❑ a v❑ 0 F 0 a N msD tl Y a1 m D Pk N .i 1� A C7 4 71 'B •+f H a m m 0 O Gl C 1.it m m tll } 90 C6 14 a 04 G� a . � v� v a °• °: `I tr1 e b A a ❑ y y xi u •❑ r14 w ml L9 Y 0.x •[] ti Y a 3 p C T ❑¢ G .SG ❑❑ 9 Y a u ❑ H O Cd ❑ L C N• H 4 v C N ❑ 61 Y M M 7 •M ❑ µl Y •14❑ H W A ..1 7B •H V.1 •'I H •.i A fA .i G .i v -N sa W -n c1 N W H -•+ ]X7�F -N w L R �N -N u q a 4 H p, H u- H u `� H V] •d ti u -.• H 41 i1 Q H u q7 a1 u U q% H G a y1 O k7 0 i4 .i NN W •H 3 N % 47 91 Y h 41Ff p? H W H N G mal p [L uHi N w w C 07 X 7 UUq b b1 N ❑Ax. Yqp W C M Qf N .mi Rte' P] E �a7 A~l h1 Q u rQ E LTH b' H L' H IT .+ n LTH b' .+ ev CII H er ❑` H ry n p E N N fir. N t°1,a 0 N rrvi `Cd E w d H � ❑ Q m 49 W dl Q i9 x N 1J '13 v +7 , m tv u a a D � Y a q m •w r -i u u � 4 Q C1 '� �• rti C m Q 7 U }, rl .t ❑ 1~ 'N N u U ly V -ri Li C, o m a a w N [] P• w' EI v u v r; � v W w 41 a 41 Fk N C 3 yu N m [n m 7 m 4 H W ❑ SL df x 'q Vl .0 E0 w b 41 •N H H V [1 D W H d H d N w u c P3 4 HaT w u •A M a o o m1 [S n P a u � o o fs H J W W N ❑ •H � ry .N O ❑ C] Q D O ❑ O ❑ 9 ,] E © d � ❑ d 4 k'-�I � +� p} ❑ ❑ C O O LT ❑ O 4 4 [y �y N} E O O ❑ ❑ O O 6 O O O � N Y4 In yJ p N 'C] L p1 1• b � iq r� N N '•! rR Y 7 w La ❑ F � � � � a .,•+ u ni sh M m n M ey H ,q V •: H N N M N H H r ri e4 N N � e e . • a m tri a .yea m m N .i 0 n TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET GLOSSARY SUBJECT: -- Glossary PROCEDURE NO. EFFECTNE DATE Page 1 of 20 The following is a list of common terms used in this Manual, along with their definitions. In many cases, the definitions were adapted from Governmental Accounti Auditinq, and Financial Re actin by the National Council on Governmental Accauntina s ACCOUNT - A term used to identify an individual asset, liability, expenditure control, revenue control, encumbrance central, or fund balance. ACCOUNTING PERIOD --A period at the end of which financial statements are ep prared. ACCOUNT NUMBER - See CODING. ACCOUNTS PAYABLE - Liabilities on open account owing to private persons, firms, corporations, or to governmental units (but not including funds,). amounts due to other ACCOUNTS RECEIVABLE - Amounts owing on an open account from private persons, from other funds). firms, corporations, or from governmental units (but not including amounts due ACCRUAL BASIS - The basis of accounting under which revenues are recorded when they are earned and become measuraole, or when levies are made. Expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding that the receipt of the revenue or payment of the expenditure may take place, in whole or in part, in another accounting period. See also ACCRUE and LEVY. ACCRUE - (I) To record revenues when they are earned and became measurable or wh� en levies are made; to record expenditures as soon as they result in liabili- ties, notwithstand-ng that the receipt of the revenue or payment of the expen- diture may take place, in whole or in part, in another accounting period. (2) Sometimes the term is used in a restricted sense to denote the recording of revenues earned but not yet due, such as accrued interest on investments, and the recording of expenditures which result in liabilities that are payable in another accounting period such as accrued interest on city bond issues. See a'so ACCRUAL BASIS, ACCRUED ASSETS, ACCRUED EXPENSES, ACCRUED LIABILITIES, ACCRUED REVENUE, and LEVY. ACCRUED ASSETS - Assets arising from revenues earned but not yet due, such as ur.,'oilled utility sales accrued since bills were last rendered to customers and accrued interest on investments. See also ACCRUE (2). ACCRUED EXPENSES - Expenses resulting in liabilities which are either due or are not payable until some future time. See also ACCRUAL BASIS and ACCRUE (1). ACCRUED INCOME - See ACCRUEC REVENUE. 1rFXA,S C®MnROL'LFR OF PUBLIC ACCOUNTS STANDARD FINANCLAL MANAGEMENT SYSTEM FOR TEXAS CIi"IES SUBJECT: Glossar PROCEDURE NO. EFFECTIVE DATE Page 2 of 20 .CCRUED LIABILITIES - Amounts owed but not yet due; for example, accrued interest on municipal utility bonds. See also ACCRUE (2). ACCRUED REVENUE - Levies made or other revenue earned and not collected regard- less of whether due or not. See also ACCRUAL BASIS, ACCRUE (1), and LEVY. ACCUMULATED DEPRECIATION - The accumulation of periodic credits made to record the reduction in the value of a fixed asset which is subject to depreciation. (This account may be used in proprietary funds and trust funds where expenses, net income, and/or capital maintenance are measured. Recording accumulated depreciation in the General Fixed Assets Account Group is optional.) ACTIVITY - A specific and distinguishable line of work performed by uric or more components of the city with the purpose of accomplishing a specific city function. AGENCY FUND - See TRUST AND AGENCY FUND. AGREE (verb): To verify that two or mora figures are the same. ALLOT - To divide an appropriation into amounts for certain periods or for specific purposes. ALLOTMENT - The amount allotted for a certain period or purpose. See also. '_LClT . ANNUAL AUDIT - An audit Waich embraces all financial transactions and records and which is made regularly at the close of the accounting period. (Thi s, of course, does not mean every transaction will necessarily be examined. The number to be examined will depend on the auditor's judgement in light of the particular conditions encountered. The auditor's opinion, however, will cover all transactions based on the tests which are analie�.) ANNUAL BUDGET - The total budget as approved by the City Council as revised. APPORTIONMENT - See ALLOTMENT. APPROPRIATION - An authorization granted by the City Council to make expendi- tures and to incur obligations for a specific purpose. dote. An appropriation is usually limited in amount and as to the time when it may be expended. APPROPRiATION EXPENDITURE - An expenditure chargeable to ars appropriation. NOte: Since virtually all expenditures of governmental units are chargeable to appropriations, the term EY,PENDITLRES by itself is widely and properly used. APPROPRIATION -EXPENDITURE LEDGER - A subsidiary ledger containing an account Tr each appropriation. Each account usually shows the amount originally appropria-ed, transfers to or from the appropriation, amounts charged against the appropriation, the net balance, and other related information. TEX- S COMPTROLLER OF PUBLIC ACCOUNTS S'r4X7nsArn FrnenarTar 'AAAvAe-_-PxATkk r cvcrrwR rrnn -rvvAc r~rrrrc SUBJECT. G1 PROCEDURE NO. r EFFECTATE DATE Page of 20 AS -OF -DATE - This date indicates the financial status of an entity at a certain point in tine. An example would be the Statement of Assets and Liabilities as of June 30, 19X6. ASSETS - Property owned by the city which has a monetary value. Note: Conven- tionally, debit balances subject to final disposition, such as deferred charges and prepaid expenses, are classified as assets at closing periods, even though the stated values may not represent the realizable values. AUDIT - The examination of some or all of the fallowing items: (a) documents, records, reports, systems of internal control, accounting procedures, and the propriety, legality and mathematical accuracy of proposed or consummated transactions; (b) ascertaining whether all transactions have been recorded; and (c) determining whether transactions are accurately reflected in the accounts and in the statements drawn therefrom in accordance with accepted accounting principles. See ANNUAL AUDIT, CASH AUDIT, INDEPENDENT AUDIT, INTERVAL AUDIT, POST -AUDIT, and PR= -AUDIT. AUDIT PROGRAM - A detailed outline of work to be done and the procedure to be followed in any given audit. AUDIT REPORT - The report prepared by an auditor covering the audit or investi- gation made by him. As a rule the report should include (a) a statement of the scope of the audit; (b) summary of findings; (c) recommendations; (d) certifi- cate; (e) financia statements; and (f) statistical tables. AUDITOR`S OPINION - A statement signed by an auditor in which he states that he has examined the 'inancial statements, the system of internal convrol, the accounting records, and supporting evidence in accordance with generally accepted auditing standards. He expresses his opinion, based on the examina- tion, regarding the financial condition of the governmental unit or any of its enterprises, the results from operations and any facts which he has investigat- ed in his professicnal capacity. BALANCE SHEET - A statement which discloses the assets, liabilities, reserves, and balances of a fund or governmental unit at a specified date in order to 5}ow the financial position of the fund or unit at that date. MERMENT - An aedition made to, or change made in, a fixed asset which is expected to prolong its life or to increase its efficiency over and above that arising from maintenance and the cost of which is therefore added to the book value of the asset. Note: The term is sometimes applied to sidewalks, sewers, and highways but these should preferably be designated as "improvements. 11 BID CLOSING - Time set for termination of accepting bids. TEX-kS COMPTROLLER OF PUBLIC ACCOUNTS STANTD ARD FINANNCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES SUBJECT: G1 or PROCEDURE Na. I EFFECTfVE DATE I Page 4 - of 20 JND' - A writter, promise, generally under seal, to pay a specified sum of money, called the face value, at a fixed time in the future, called the date of maturity, and carrying interest at a fixed rate, usually payable periodically. Note: TFe difference between a note and a bond is that the latter usually runs for a longer period of time and requires greater legal formality. BOND FUNC - A fund formerly used to account for the proceeds of general obliga- tion band issues. Such proceeds are now accounted for in a CAPITAL PROJECTS FUND. BONDED DEBT - That portion of indebtedness represented by outstanding Fronds. BONDS AUTHORIZED AND UNISSUED - Bonds which have been legally authorized but not issued and which can be issued and sold without further authorization, Note: This term should not be confused with the term "margin of borrowing power" or "legal debt margin," either one of which represerts the difference between the legal debt limit of a governmental unit and the debt outstanding against it. BONDS ISSUED - Bonds sold. BONDS PAYABLE - The face value of bonds issued and unpaid. ROOKS OF ORIGINAL ENTRY - The record in which the various transactions are )rmally recorded for the first time, such as the cash receipts journal, the cash disbursements journal; or the general journal. Where mechanized bookkeep- ing methods are used, it may happen that one transaction is recorded simulta- neously in several books, some of which may be considered the book of original entry. BOOK VALUE - Value as shown by books of account, BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Note: The term "budget" is used in two senses in practice. Sometimes it designates the financial plan presented to the City Council for adoption and is usually necessary to specify whether the budget under consideration is prelimi- nary and tentative or whetFer it has been approved by the City Council. BUDGETARY ACCOUNTS - Those accounts which reflect budgetary operations and c^nditions, such as estimated revenues, appropriations, and encumbrances. BUILDINGS - A fixed asset account which reflects the' acquisition value of permanent structures used to house persons and property owned by the city. If buildings are purchased or constructed, this account includes the purchase or contract price of all permanent buildings and fixtures attached to and forming a permanent part of such buildings. If buildings are acquired by gift, the account reflects their estimated fair value at time of acquisition. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANFnARn AYTtiTANf 1A7 MANIA circ-rr_%4 rcnn Irr:vnc r-fn^rre SUBJECT: Gl ossary PROCEDURE NO. EFFECTNE DATE Page 5 of 2. CAPITAL ASSETS - See FIXED ASSETS. CAPITAL BUDGET - A plan of proposed capital outlays and the means of financing them for the current fiscal period. CAPITAL OUTLAYS - Expenditures which result in the acquisition of or addition to fixed assets. CAPITAL PROJECTS FUND - A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary Funds, Special Assessment Funds, and Trust Funds). See also BOND FUND. CASH - Currency, coin, checks, postal and express money orders, and bankers' drafts on hand or on deposit with an official or depository designated as custodian of cash and bank deposits. Note: All Gash must be accounted for as part of the fund to which it belongs. It is not necessary, however, to main- tain a separate bank account for each fund unless required by law. CASH AUDIT - An audit of the cash transactiDns for a stated period, for the purpose of determining that all cash received has been recorded, that all disbursements have been properly authorized and vouched, and that the balance of cash is either on hand or on deposit. A cash audit can be limited from a complete inquiry into all cash transactions (a complete cash audit) to one involving only some of them (a limited cash audit). Such an audit establishes the accountability of the persons responsible for cash. CASH BASIS - The basis of accounting under which revenues are accounted for only when received in cash, and expenditures are accounted for only when paid. CASH WITH FISCAL AGENT - Deposits with fiscal agents, such as commercial banks, X or the payment of matured bonds and interest. CHARACTER OF EXPENDITURES - Distinctive arrangement of expenditures that refers to the services or commodities purchased; for example, personal services, travel, operating services, supplies, etc. CHARACTER OF REVENUES A distinctive arrangement of revenues that refers to sources of general and special revenues of city government; for example, intergovernmental receipts, taxes, use of money and property, licenses, permits and fees, etc. CHARTER - written instrument setting forth principles and laws of government within boundaries of the city, CHART OF ACCOUNTS - The classification system used by a city to organize the - accounting for various funds. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL NIANAGEMEN'T' SYSTEM FOR TEXAS CITIES SUB ECT. Glossa PROCEDURE NO. EFFECTWE DATE Page 6 of 20 iECK -- A bill of exchange drawn on a bank and payable on demand; a written order on a bank to pay on demand a specified sura of money to a named person, to his order, or to the bearer out of money on deposit to the credit of the maker. A check differs from a warrant in that the latter is not necessarily payable on demand and may net be negotiable. Many cities now issue combined warrant checks. CLAIM - Any document used to place items in line for payment. CLEARING ACCOUNT - An account used to accumulate total charges or credits for the purpose of distributing them later among the accounts to Which they are acco��nts. allocable or for the purpose of transferring the net cifference to the proper CODING - A system of numbering or otherwise designating accounts, entries, invoices, vouchers, etc., in such a manner that the symbol used quickly reveals certain required information. COLLUSION - Secret agreements between vendors fixing prices (violation of federal antitrust laws). CONTROL ACCOUNTm.- An account in the general ledger in which are recorded the aggregate of debit and credit postings to a number of identical or related accounts called subsidiary accounts. ..+INSTRUCTION WORK IN PRDGRESS - The cast of construction work done up to a given date but not yet completed. CONTRACTS PAYABLE - Sums due on contracts. COST - The amount of money or money's worth exchanged for property or services. Note: Costs may be incurred even hefore money is paid; that is, as soon as a liability is incurred. Ultimately, however, money ar money's worth must be given in exchange. CROSSEDOT: To check the addition in two or more related columns of figures by acd gni (both) down the totals column and across the total's row_ CURRENT - A ter-rn which, applied to budgeting and accounting, designates the Operations of the present fiscal period as opposed to past or future periods. :URRENT ASSETS - Those assets which are available or can be made readily available to meet the cost of operations or to pay current liabilities. some 'xamples are cash, short-te-m investments, and taxes receivable which will be :011ected within about one fiscal year. 'URRENT BUDGET - The annual budget prepared for and effective during the ,resent fiscal year. '2RENi FUNDS - Funds, the resources of which are expended for Operating "poses during the current fiscal period. Tne term usually refers to general, pecial revenue, anc enterprise funds. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS ST.kNDARn -PrneNU-T At N4ANT A! SUBJECT, r uiu55dly PROCEDURE NO. EFFECTIVE DATE Page of 20 CURRENT LIABILITIES - Liabilities which are payable within a relatively short period of time, usually no longer than a year. CURRENT REVENUE - Revenues of a governmental unit which are available to meet expenditures of the current fiscal year. See also REVENUE. CUSTOMER DEPOSITS - The liability' of an enterprise fund for deposits made by customers as a prerequisite to receiving services and for goods provided by the enterprise. DEBT - An obligat on resulting from the borrowing of money or from the purchase of goods or services. See also BIND, NOTE PAYABLE, LONG-TERM DEBT, GENERAL LONG-TERM DEBT. DEBT LIMIT - The maximum amount of gross or net debt which is legally permitted. DEBT SERVICE FUND - A fund established to finance and account for the accumula- . on of resources for, and the payment of, general long-term debt principal and interest. Also called a SINKING FUND. DEBT SERVICE FUND REQUIREMENTS - The amounts of revenue which must be provided Z or a debt service fund so that all principal and interest payments can be made in full on schedule. DEBT SERVICE REQUIREMENT - The amount of money required to pay the -interest on outstanding debt, serial maturities of principal for serial bonds, and required contributions to a debt service fund for term bonds. DEFERRED CHARGES - Expenditures which are not chargeable to the fiscal period in which made but are carried on the asset side of the balance sheet pending amortization or other disposition; for example, discount on bonds issued. Note: Deferred charges differ from prepaid expenses in that they usually extend over a long period of time (more than five years) and are not regularly recurring costs of operation. See also PREPAIE EXPENSES. DEFICIENCY - A general term indicating the amount by which anything falls short of some requirement or expectation. The term should not be used without cualification_ DEFICIT - The excess of the liabilities of a fund over its assets; or, where a Lund has other resources and obligations, the excess of its obligations over its resources. EEPOSIT - (1) money placed with a banking or other institution or with a person either as a general deposit subject to check or as a special deposit made for some specified purpose. (2) Securities lodged with a banking or oche~ institu- tion or with a person for some particular purpose. (3) Sums deposited by customers for electric meters, water meters, etc_, and by contractors and others to accompany and guarantee their bids. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD )FIItiANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES SUBJECT: lossar PROCEDURE NO. I EFFECTIVE DATE I Page 8 0' 20 :PRECIATION (1) Expiration in service life of fixed assets, other than wasting assets, attributable to wear and tear through use and lapse of time, obsolescence, inadequacy, or other physical or functional cause. (2) The portion of the cost of a fixed asset charged as an expense during a particular period. Note: The cost of a fixed asset is prorated over the estimated service life of such asset and each period 's charged w-th part of such cost sa that ultimately the entire cost of the asset is charged off as an expense. In governmental accounting depreciati-on may be recorded in proprietary funds and trust funds where expenses, net income, and/or capital maintenance are measured_ DIRECT EXPENSES - Those expenses which can be charged directly as a part of the cost of a product or service, or of a department or operating unit, as distin- guished from overhead and other indirect costs which must be prorated among several products or services, or departments of operating units. CISBURSEMENTS - Payments in cash. DISCOUNTS - Term/or Cash - discounts a,1lowed if payment is made by specific date. `trade discount - discounts allowed with no restrictions as to date of payment but allowed on the basis of quantities purchased and those allowed to governmental agencies. "LISLE ENTRY - A system of bookkeeping which requires for every entry made to -Ie debit side of an account an entry for a corresponding amount or amounts to the credit side of another account or accou,7ts. Note: Double -entry bookkeep- ing involves the maintaining of a balance between assets and other resources on t, -)e one hand and liabilities, other obligations, and surplus on the other. To maintain this balance, it is necessary that entries for equal amounts be made in each group_ Moreover, if a transaction affects only one group of accounts (for example, the asset group of accounts), the amount or amounts debited to an ECCOUnt or accounts within the group must be offset by a credit to another account or accounts within the group for a corresponding amount or amounts (for example, a debit to Cash would be offset by a credit for a corresponding amount to Taxes Receivable or some other asset). EARNINGS - See INCOME and REVENUE. EFFECTIVE DATE - The date appearing on all documents which indicates the accounting period the transaction affects. ENCUMBRANCES - Dbliga;,ions in the form of purchase orders, contracts, or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease tc be encumbrances when paid or when the actual liability is set up. TEXAS CON PTROLLER OF PUSLiC ACCOUNTS STANDA-RD FINANCIAL AIANAGEMEN-f SYSTEM FOR TEXAS CITIES SUBJECT: Glossa PROCEDURE NO. EFFECTWE DATE Page 9 of 20 ENTERPRISE FUND - A fund established to finance and account far operations ( I ) that are financed and operated in a manner sim"lar to private business enterprises --where the intent of the governing body is that the costs (expens- es, including depreciation) of prDviding goads or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (2) where the governing body has decided that periodic determina- tion of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or ether purposes. Examples of enterprise funds are those for utilities, swimming pools, airports, and solid waste services. ENTRY - ( I ) The record of a financial transac -.i on in its appropriate book of accounts. (2) The act of recording a transaction in the books of account. EQUIPMENT -- Physical property of a more or less permanent nature ordinarily useful in carrying on operations, other than land, buildings, or improvements to either of them. Examples are machinery, tools, trucks, cars, or furniture and furnishings. ESCALATION - A means of effecting increases and decreases in prices of material purchased under contract. ESTIMATED REVENUE - If the accounts are kept on an accrual basis, this term designates the amount of revenue estimated to accrue during a given period regardless of whether or not it is all to be collected during the period; if the accounts are -kept on a cash basis, the term designates the amount of revenues estimated to be collected during a given period. See also REVENUE_ ESTIMATED REVENUE RECEIPTS - A term used synonymously with "estimated revenue" by same governmental units reporting their revenues on a cash basis. See also REVENUE. EXPENDITURES - If the accounts are kept on the accrual basis this term desig- nates -total charges incurred, whether paid or unpaid, including expenses, provision for retirement of debt not reported as a liability of the fund from which retired, ane capital outlays. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Note: Encumbrances are not considered expenditures. EXPENSES - Charges incurred, whether paid or unpaid, for operation, mainte-- nance, and interest, and other charges which are presumed to benefit the current fiscal period. Note: Legal provisions sometimes make it necessary to treat as expenses charges whose benefits extend over future periods. For example, purchases of materials and supplies which may be used over a period of more than one year and payments for insurance which is to be in force for a longer period than one year frequently must be charged in their entirety to the - appropriation of the year in which they are incurred and classified as expenses of that year even though their benefits extend also ,o other periods. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES SUBJECT: G 10. PRO CED URE NO. EFFECTME DATE XTENSION - Calculation of total prices from unit price. EXTERNAL AUDIT - See INDEPENDENT AUDIT. Page IO Df 2O FACE VALUE - As applied to securities, this term designates the amount of the liability stated in the security document. FIDELITY BOND - A written promise to in against losses from theft, defalcation, and misappropriation of public funds by -government officers and employees. See also SURETY BOND. FIRM PRICING - Price that will not fluctuate - stable. FISCAL PERIOD - Any period at the end of which a governmental unit determines its financial condition and the results of its operations and closes its books. Mote: It is usually a year, though not necessarily a calendar year. FISCAL YEAR - A twelve-month period of time to which the annual budget applies and at the end of which a city determines its financial position and results of operations. FIXED ASSETS - Assets of a long-term character in which the intent is to continue to be held or used, such as land, buildings, machinery, furniture, and other equipment. Note: The term does not indicate the immobility of an asset, -ich is the dist'nctive characteristic of "fixture." FIXED CHARGES - Expenses the amount of which is more or less fixed. Examples are interest, insurance, and contributions to pension funds. FIXED LIAPILITIES - See BONDED DEBT. FIXTiURES - Attachments to buildings which are not intended to be removed an which cannot be removed without damage to the latter. Note: Those fixtures with a useful life presumed to be as long as that of the building itself are considered a part of such building; all others are classed as equipment. FOOT: To check the addition of a series of figures, for example, a column of figures. FORMAL BIDS - Written bids taken by established rules ar.d regulations and under regulations of State and City laws. F.O.B. - Free on board. Designation of whether vendor or purchaser is to pay fre ght. FUNCTION - A group of related activities aimed at accomplishing a major service or regulatory r gulatory program for which the city is responsible. For example, public Safety is a function. TEXAS CQNIPTROLLER OF PUBLIC ACCOUNTS STA.N`'DARD FINANCIAL MANArF1%41PNrr c, c -rim,. unn T -v-- A c t -r -r.; -c. SUBJECT. G1 ossar PROCEDURE NO. EFFECTIVE DATE Page 11 of ZO FUND - An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and/or other resources, together with all related liabilities, obligations, reserves, and equities which are segregated for the purpose of carrying on spEcific activities or attaining certain objectives in accordance with special regulations, -restrictions, or limitations. See GENERAL FIXED ASSETS ACCOUNT GROUP and GENERAL LONG-TERM DEBT ACCOUNT GROUP. FUND ACCOUNTS - All accounts necessary to set forth the financial operations and financial condition of a fund. dote: Sometimes the term is used to denote budgetary accounts as distinguished from proprietary accounts but such usage is not recommended. FUND BALANCE - The excess of a fund's assets over its liabilities and reserves. FUND BALANCE SHEET - A balance sheet for a single fund. See also FUND and BALANCE SHEET. FUND SURPLUS - See FUND BALANCE. GENERAL AUDIT - See ANNUAL AUDIT. GENERAL FIXED ASSETS - Those fixed assets of a governmental unit which are not accounted for in another fund. GENERAL FIXED ASSETS ACCOUNT GROUP - A self -balancing group of accounts set up to account for the general fixed assets of a governmental unit. GENERAL FUND - The fund that is available for any legally authorized purpose and which is therefore used to account for all revenues and all activities except those required to be accounted for in another fund. Note: The General Fund is used to finance the ordinary operations of a governmental unit. GENERAL JOURNAL - A journal in which all entries are made which are not record- ed in special journals. This journal is used to document corrections in the boobs under the Simplified Financial Accounting System. GENERAL LEDGER - A book, file or other device which contains the accounts necessary to reflect in summary or in detail the financial operatiors and the financial condition of a governmental unit. Note: In double -entry bookkeeping the debits and credits in the general ledger are equal and therefore the debit balances equal the credit balances. GENERAL OBLIGATION BONDS - Bonds for whose payment the full faith and credit of the issuing body are pledged. More commonly, but not necessarily, general obligation bonds are considered to be those payable frorr taxes and other general revenues. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCLkL MANAGEMENT SYSTEM FOR TEXAS CITIES SUBJECT: PROCEDURE NO. ^ 1 EFFECTIVE DATE I Page 22 of 20 iVERNMENTAL ACCOUNTING - The composite of analyzing, recording, summarizing, reporting, and interpreting the financial transactions of governmental units End agencies. GRANT - A contribution by one governmental unit to another unit. The contribu- tion is Lsually made to aid in the support of a specified function (for exam- ple, education), but it is sometimes also.fcr general purposes. GROSS PRICE - Total price without deductions such as discounts, etc. IDENTICAL BIDS - Two or more bids received for the same line item that are exactly equal as to price, terms, delivery, etc. IMPROVEMENTS - Buildings, other structures, and other attachments or annexa- tions to land which are intended to remain so attached or annexed, such as Sidewalks, trees, drives, tunnels, drains, and sewers. Note: Sidewalks, curbing, sewers, and highways are sometimes referred to as "betterments" but the term "improvements" is preferred. INCOME - This term is used in accounting for governmental enterprises and represents the excess of the revenues earned over the expenses incurred it carrying on particular phases of an enterprise's activities. As indicated elsewhere, the excess of the total revenues over the total expenses of the Utility for a particular accounting period is called "net income." INDEPENDENT AUDIT - An audit performed by an independent auditor_ INFORMAL BIDS - Not of any conventional or definitely established form (such as telephone, oral, or informally written bids). INTERFUND TRANSFERS - Amounts transferred from one fund to another. INTERGOVERNMENTAL REVENUE - Revenue received from othar governments in the form Of grants, shared revenues, or payments in lieu of taxes. INTERNAL AUDIT - An audit made by persons on the staff of the government unit whose accounts are being audited primarily for the purpose of internal control- NDTE: An internal audit is usually a continuous audit. INTERNAL CONTROL - A plan of organization under which enployee's duties are so arranged, and reco."ds and procedures so designed, c.s t[7 maize it possible to exercise effective accounting control over assets, liabilities, revenues, and expenditures. Under such a system, the work of employees is subdivided so that no single employee performs a Complete cycle of operations. Thus, for example, an employee handling cash would not post the cash receipts journal. Moreover, under such a system, the procedures to be followed are definitely laid down and require proper authorizations by designated officia's for all actions to be taken. TEXAS COMPTROUER OF PUUBLIC ACCOUINTS STANDARD FINANCIAL MANAC.r:mr:vrr cvc-rT:kt Prnlr 'rr;-vA c r-r-rtre SUBJECT. G1 ossar PROCEDURE NO. EFFECTIVE DATE Page 13 Of 2O INTERNAL SERVICE FUND - A fund established to finance and account for services and commodities furnished by a designated department or agency to other depart- ments or agencies within a single governmental unit or to other governmental units. Amounts expended by the fund are restored thereto, either from operat- ing earnings or by transfers from - other funds, so that the original fund capital is kept intact. INVENTORY - A detailed list showing quaW ties, descriptions, and values of property; also units of measure and unit prices_ Note: The term is often confined to consumable supplies but may also cover fixed assets. INVENTORY OF SUPPLIES - The cost value of supplies on hand. INVESTMENTS - Securities and real estate held for the production of income in the form of interests, dividends, rentals, or lease payments. The term does not include fixed assets used in city operations_ INVOICE - Itemized statement of merchandise. JOURNAL - Any book or original entry. JOURNAL VOUCHER - A voucher provided for the recordng of certain transactions or information in place of or supplementary to the journals or registers. The journal voucher usually contains an entry or entries, explanations, references to documentary evidence supporting the entry or entries, and the signature or initials of one or more properly authorized officials. Under the General Financial Accounting System, a journal voucher may be used as a source document in certain instances. LAND - A fixed asset account which reflects the value of land owned by a governmental unit. If land is purchased, this account shows the purchase price and costs such as legal fees, filling and excavation costs, and the like which are incurred to put the land in condition for its intended use. If land is acquired by gift, the account reflects the estimated fair value at the time of acquisiticn. LEDGER -- A group of accounts in which are recorded the financial transactions of a governmental unit or tither organization. LEGAL DEBT LIMIT - See DEBT LIMIT. LEGAL OPINION - (I) The opinion of an official authorized to render it, such as an attorney general or city attorney, as to legality: (Z) In the case of city bands, the opinion, usually of a specialized bond attorney, as to the legality of a bond issue. A preliminary legal opinion is made in advance of the origi- nal sale of the bonds; a final opinion, after the bonds have been issued and sold. LEVr - (Verb) To impose taxes or special assessments. (Noun) The total of taxes or special assessments imposed by a governmental unit. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANC%AL MANAGEMENT SYSTEM FOR TEXAS CITIES w3JECT: Gl c PROCEDURE NO. EFFECTNE DA'Z'E Page I4 of 20 _f ABILITIES - Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. Nate: The term should be confined to items payable but not necessarily due. It does not include encumbrances. LONG-TERM DEBT - Debt with a maturity of more than one year after date of issuance. LOWEST RESPONSIBLE BID - Lowest bid meeting all requirements, such as quality, delivery, and ogler services necessary on items bid. MODIFIED ACCRUAL BASIS - The basis of accounting under which expenditures are recorded at the time liabilities are incurred, if measurable, except for unmatured interest on general long-term debt and on special assessment indebt- edness secured by interest-bearing special assessment levies, which should be recorded when due. Revenues are recorded in the accounting period in which they become measurable and available to finance expenditures of the fiscal period. Application of the stated criteria requires judgment, consideration of the materiality of the item in question, anc clue regard for the practicality of accrual, as well as consistency in application. NET INCOME - A term used 4n accounting for governmental enterprises to desig- nate the excess of total revenue over total expenses for an accounting period. (Also called Net Profit.) NET PRICE - Price after all discounts are deducted. NUS! -OPERATING EXPENSES - Expenses incurred in relation to non-operating proper- ties or in the exercise of functions not directly related to the supplying of service. NDN -OPERATING INCOME - income of governmental enterprises of a business charac- ter which is not derived from the operation of such enterprises. An example is interest on investments or on bank deposits. NOTE PAYABLE maker, to pay future time therein. - In general, an unconditional written promise signed by the a certain sum in money on demand or at a fixed or determinable either to the bearer or to the order of a person designated ODdECT - As used in expenditure classltication, this term applies to a more specific arrangement of expenditures for services or commodit=.es purchased; for example, Salaries - Regular, Salar4.es - Overtime, Retirement Contributions - State Employees, Retirement Contributions - School Employees. As used in revenue classification, this term applies to a more specific arrangement of revenue sources; for example, Federal Receipts - Transpor-,ation and Public Works, Federal Receipts - Public Health, Hospitals and Welfare, General Sales and Use Tax, Hotel -Motel Occupancy lax, etc. T 5 COMPTROLLER OF PUBLIC ACCOUNTS C'r 4 XaTY1 "T7 'V-11%• 1 .11'71 . T l • ■ w t e^+-.• rv+ — r—_...— — .wr...a . -r—..-. SUBJECT. Glossa PROCEDURE NO. EFFECTIVE DATE Page 15 °f 20 OBLIGATIONS - Amounts which the city may be required legally to meet out of its resources. They include not only actual liabilities but also unliquidated encumbrances. ONLY SOURCE - Applies to materials or services that have only one source of supply. OPERATING EXPENSES - (1) As used in the accounts of governmental enterprises of a business character, the term means such costs as are necessary to the mainte- nance of the enterprise, the rendering of services for which operated, the sale of merchandise, the production and disposition of commodities produced, and the collection of the revenues. (2) The term is sometimes used to describe expens- es for general governmental purposes. OPERATING REVENUES - Revenues derived from the operation of governmental enterprises of a business character. ORDINANCE - A local law or regulation enacted by municipal government_ ORGANIZATION - An administrative or functional structure whose purpose is to accomplish defined results. The term may refer to an agency, department, division, section, unit, etc. OUTLAYS - Synonymous with EXPENDITURES. See also CAPITAL OUTLAYS. OVERLAPPING DEBT - The proportionate share of the debts of local governmental units located wholly or in part within the limits of the city which must be borne by property within such government. Note: Except for special assessment debt, the amount of debt of each unit applicable to the reporting unit is arrived at by (1) determining what percentage of the total assessed value of the overlapping jurisdiction lies within the limits of the reporting unit, and (2) applying this percentage to the total debt of the overlapping jurisdiction. Special assessment debt is allocated on the basis of the ratio of assessments receivable in each jurisdiction which will be used wholly or in part to pay off the debt to total assessments receivable which will be used wholly or in part for this purpose. PETTY CASH - A sura of money set aside for the purpose of making change or paying small obligations for which -.he issuance of a formal voucher and check would be too expensive and time consuming. I11PRES SYSTEM - A system for handling minor disbursements whereby a fixed amount of money, designated as petty cash, is set aside for the purpose. Disbursements are made from time to time as needed, a receipt or petty cash voucher being completed in each case. At certain intervals, or when the petty cash is completely expended, a report wiih substantiating petty cash vouchers is prepared and the petty cash fund is replenished for the amount of disbursements by a check drawn an the appropriate fund bank account. The total of petty cash on hand plus the amount of signed receipts or petty cash vouchers must equal the total amount of petty cash authorized. Note: Petty cash is sometimes referred to as a "fund;" however, it is actually an asset account, generally of the general fund. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCLkL MANAGEMENT SYSTEM FOR TEXAS CITIES SUBJECT: Glossar PROCEDURE NO. EFFECTPVE DATE Page 16 of 20 .1ST AUDIT - An audit made after the transactions to be audited have taken place and have been recorded or have been approved for recording by designated officials, if such approval is required. Post audits should generally cover a fiscal year and should be perfor=med as soon as possible after the close of such fiscal year. POSTING - The act of transferring to an account in a ledger the data, either detailed or summarized, contained in a book or document of original entry. PRE -AUDIT - An examination for the purpose of determining the propriety of proposed financial transactions and financial transactions which have already taken place but which have not yet been recorded, or, if such approval is required, before the approval of the financial transactions by designated officials for recording. PREPAID EXPENSES - Expenses which have been entered in the accounts for bene- fits not yet received and which are therefore carried in the balance sheet; for example, prepaid rent, prepaid interest, and premiums on unexpired insurance. Note: Prepaid expenses differ from deferred charges in that they ore spread over a shorter period of time than deferred charges and are regularly recurring costs of operation_ See also DEFERRED CHARGES. PROPRIETARY ACCOUNTS — Those accounts which snow actual financial ,position and operations, such as actual assets, liabilities, reserves, fund balances, avenues, and expenditures, as distinguished from budgetary accounts. PURCHASE ORDER - Written authorization for purchasing merchandise or services. QUALIFYING BID - To submit information or samples of product, proving material bid meets required specifications, or information showing exceptions to the specifications. RECEIPTS - Unless otherwise qualified, this term means "cash received." REFUND - (Noun) An amount paid back or credit allowed because of an over- collection or beceuse of the return of an object sold. (Verb) To pay back or allow credit for an amount because of an overcollection or because of the return of an object sold. (Verb) To provide for the payment of a loan through cash or credit secured by a new loan. REGISTER - A record for the rnn ser t i �fp npn+ry ❑ f a certa i n class of -vents, dz ments, or transactions, with a groper notation of all the required particu- lars. ND -Le: The form of register for accounting purposes varies from a one - column to a multi -columnar sheet of special design whereon the entries are distributed, summarized, and aggregated usually for convenient posting to the accounts. REIMBURSEMENT - Cash or other assets received as a repayment of the cost of work or ser=vices performed, or of ether expenditures made for or on behalf of pother governmental unit, or department, or for an ind,:vidual, firm, or orporation. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTPA FOR TEXAS CITIES SUBJECT: PROCEDURE NO. EFFECTIVE DATE Page 17 of 20 REPORT - (Noun) A written or verbal formal statement. (Verb) To make, prepare, or present a written or verbal formai statement. REQUISITION - A written authorization for purchasing merchandise. RESERVE - An account set up to indicate the segregation of surplus to meet contingent liabilities or other segregations of surplus. Including, for example, Reserve for Encumbrances, Reserve for Uncollectible Taxes, and so on, RESOLUTION - A formal expression of opinion or will of the Council, adopted by vote. RESDURCCS - The actual assets of a city such as cash, taxes receivable, land, buildings, eta., plus contingent assets such as estimated revenues applying to the current fiscal period not accrued or collected and bonds authorized and unissued. RETAINED EARNINGS - The accumulated earnings of an enterprise or internal service fund which have been retained in the fund and which are not reserved for any specific purpose. REVENUE -- The yield of taxes and other sources of income that the city collects and receives into the treasury for public use. For those revenues which are recorded on the accrual basis, this term designates additions to assets which: (a) do not increase any liability, (b) do not represent the recovery of an expenditure; (c) do not represent the cancellation of certain liabilities without a corresponding increase in other liabilities or a decrease in assets; and (d) do not represent contributions of fund capital in enterprise and irternal service funds. The same definition applies to those cases where revenues are recorded on the modified accrual or cash basis, except that additions would be partially or entirely to cash_ SERIAL BONDS - Bonds the principal of which is repaid in periodic installments over the life of the issue. SHARED REVENUE - Revenue which is levied by one governmental unit but shared, usually in proportion to the amount collected or by some other allocation method, with another governmental unit or class of governmental units. SHORT-TERM DEBT - Debt with a maturity of one year or less after the date of issuance. SINKING FUND - See DEBT SER'V'ICE FUND. SOURCE DOCUMENT - An original document, such as a vendor invoice, receipt, or journal voucher from which initial entries are made in the accounting system, TEXAS COMPTROLLER DE PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES ;uBJECT: Glossar 'ROCEDURE NO. EFFECTIVE DATE Page IS of z0 ECIAL ASSESSMENT - A compulsory levy made by a local government against certain properties to defray part or all of the cost of a specific improvement or service which is presumed to be of general benefit to the public and of special benefit to the owners of such properties. Mote: The term should not be used without a modifier (for example, "special assessments for improvement") unless the intention is to have it cover both improvements and services or Unless the particular use is apparent from the context. SPECIAL ASSESSMENT FUND - A fund set up to provide for the f'nancing of public improvements or services deemed to benefit the properties aga'nst which special assessments are levied. SPECIAL REVENUE FUND - A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or for major capital projects) that are legally restricted to expenditure for speci- fied purposes. An example is the Revenue Sharing Fund typically maintained by cities. SPECIFICATIONS - A statement containi.Dg minute descriptive requirements of merchandise or service. STATEMENTS - (I) Used in a general sense, statements are all those formal written presentations which set forth financial information. (2) In technical accounting usage, statements are those presentations of financial data which ow the financial position and the results of financial operations of a fund, Y group of accounts, or an entire governmental unit for a particular accounting period. STATUTE -- A written law enacted by a duly organized and constituted legislative body. SUBSIDIARY ACCOUNT - One of a group of related accaun.s which support in detail the debit and credit summaries recorded in a control account. SURETY BOND -- A written promise to pay damages or to indemnify against losses caused by the party or parties named in the document, through non-performance or through defalcation; for example, a surety bond given by a contractor or by an official handling cash or securities.. SURPLUS - The excess of the assets of a fund over its liabilities; or if the fund etas other resources and obligations, the excess of resources overobliga- tions. bl ig`a` tions. The term should not be used without a properly descriptive adjective unless its meaning is apparent from the context_ See also FUND BALANCE. SUSPENSE ACCOUNT - An account which carries charges or credits temporarily bending the determi.nation of the proper account or accounts to which they are :o be posted. -AX LEVY ORDER - An order by means of which taxes are levied. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGRMFN'T 1qv9;TFM FOR TFxac rTr1PQ% SUBJECT: IPROCEDURE NO. I EFFECTIVE DATE I Page 19 of 20 TAX LIENS - Claims which governmental units have upon properties until taxes levied against them have been paid. Note: The term is sometimes limited to those delinquent taxes for the collection of which legal action has been taken through the filing of liens. TAX LIMIT - The mEximum rate or amount of general property tax which a local government may levy. The limit may apply to taxes raised for a particular purpose, or to taxes raised for all purposes, and may apply to a single govern- ment, to a class of governments, or to all governments operating in a parti- cular area_ Overall tax limits usually restrict levi3s for all purposes and of all governments, state and local, raving jurisdiction within a given area. TAX RATE - The amount of tax stated in terms of a unit of the tax base; for example, 25 mills per dollar of assessed valuation. TAX ROLL - The official list showing the amount of taxes levied against each taxpayer or property. TAXES - Compulsory charges levied by a governmental unit for the purpose of financing services performed for the common benefit. Note: The tear does not include specific charges made against particular persons or property for current or permanent benefits, as, for example, special assessments. Neither does the term include charges for privileges accruing only to those paying such charges, as, for example, licenses and permits. TAXES RECEIVABLE - The uncollected portion of taxes which a city has levied. TRIAL BALANCE - A list. of the balances of the accounts in a ledger kept by double entry, with the debit and credit balances shown in separate columns. If the totals of the debit and credit columns are equal or their net balance agrees with a controlling account, the ledger from which the figures are taken is said to be "in balance." TRUST FUND - See TRUST AND AGENCY FUND. TRUST AND AGENCY FLND - A fund used to account for assets held by a governmen- tal unit in a trustee capacity or as an agent for individuals, private organ- 12ations, other governmental units, and/or other funds. These include (1) Expendable Trust Funds, (2) Nonexpendable Trust Funds, (3) Pension TrLst Funds, and (4) Agency Funds. UNENCUMBERED BALANCE - That portion of an appropriation not yet expended or encumbered; the balance remaining after deducting from the appropriation the accumulated expenditures and outstanding encumbrances. UNEXPENDED BALANCE - That portion of an appropriation which has not been expended; the balance remaining after deducting from the appropriation the accumulated expenditures. VENDOR - The seller of merchandise or services. TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCLkL MANAGEMENT SYSTEM FOR TEXAS CITIES S"JECT: Glossa PROCEDURE NO. I EFFECTIVE DATE Page 20 Of 20 W CHER - A document which evidences the propriety of Transactions and usually ,ndicates the accounts' in which they are to be recorded. VOUCHER SYSTEM - A system which calls for the preparation of v.ouchers for transactiOns involving payments and for the recording of such vouchers in a special book of -original entry known as a voucher register in the order in which payment is approved. WARRANT - (1) An order drawn by the legislative body or an officer~ of a city upon its treasurer directing the latter to pay a specified amount to the person named or to the bearer. It may be payable upondemand, in which case it usually circulates the same as a bank check; or, it may be payable only out of certain revenues when and if received, in which case it does not circulate as freely. (2) An order for the treasurer to receive money. TEAS COMPTROLLER OF PUBLIC ACCOUNTS STANDARD FINANCIAL MANAGEMENT SYSTEM FOR TEXAS CITIES TOWN OF TROPHY CLUB 2003-2004 ANNUAL BUDGET INVESTMENT POLICY Town of Trophy Club In vestment. Policy L It is the policy of the Town of Trophy CIub {Town) to invest public funds in a manner which will provide the maximum security while meeting the daily cash flow demands and providing the highest investment return with conformance to all state and local statues governing the investment of public funds. This policy is being adopted pursuant to the provisions of the Public Funds Investment Act of 1987, as amended (Chapter 2256 Government Code.) Yr. SCOPE This investment policy applies to all financial assets of the Town. These funds are accounted for in the Town's Comprehensive Annual Financial (Audit) Report and include; The General Fund, all Special Revenue Funds, all Dent Service Funds, all Capital Project Funds, all Enterprise Funds, all Trust and Agency Funds. This policy does not apply to funds managed under separate investment programs, such as the Texas Municipal Retirement System, bond proceeds that are governed by covenants, and certain private donations. III. PRUDENCE Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived_. The standard of prudence to be used by investment officials shall be the "prurient person" standard and shall be applied in the context of managing the overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individuai security's credit risk or market price changes, provided appropriate actions is taken to control adverse developments. IV. STRATEGIES A. Suitability. All funds may be pooled in the Town's Consolidated Cash Pool for investment ptirposes. The portfolio may have both long and short-term securities. B. Safety. The preservation and safety of principal is the foremost objective. Investments of the Town shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. C. Liquidity. The Town's investment portfolio will remain sufficiently liquid to enable the Town to meet all operating requirements which might be reasonably anticipated. D. Diversification. The Town requires diversification as a risk management technique in order that potential losses on individual securities do not exceed the income generated from rhe remainder of the portfolio and to minimize losses resulting from fluctuations in market value or credit considerations. E. Yield. The Town's investment portfblio shall be designed with the objective of attaining an overall rate of return throughout budgetary and economic cycles, equal to or greater that the 26 -week T -Bill average rate for the period. V. DELEGATION OF AUTHORITY Management responsibility for the investment program is hereby delegated to the Director of Finance, who shall establish procedures for the operation. No person may engage in an investment transaction except as provided under terms of this policy. In the absence of the Director of Finance the Town Manager shall be responsible for investment transactions. The officer responsible for investments shall attend at least one training session per year relating to investments. The training should include topics such as investment controls, security risks, market risks, and compliance with State laws. VI. INVESTMENT ADVISORY COYMTTEE The Committee will meet at least quarterly to review_ investments, requirements of prudence, compliance with statutory and regulatory requirements, and compliance with the objectives of this policy. The Committee members review the previous quarter's investment transactions, investment performance, asset mix, and portfolio strategy, and make recommendations to the Director of Finance for any changes deemed appropriate. In addition to quarterly ineetings, the: Committee may meet at other times, either in person or by telephone, as requested by the Director of Finance. The Committee members shall receive copies of the monthly report on investments. None of the Committee members nor their organizations may receive any benefit, either through sale of goods or services or through brokerage commissions or other compensation, form the Town. However, reasonable expenses incurred as a part of their service may be reimbursed. VII. ETHICS AND CONFLICTS OF INTEREST Officers, employees, and members of the advisory committee involved -in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. Employees involved in the investment process shall disclose to the Town Council any material financial interest in financial institutions that conduct business with the Town, and they shall further disclose any personal financial/investment positions that could be related to the performance of the Town, particularly with regard to the timing of purchases and sales. VIII. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The officers responsible for investments will maintain a list of financial institutions authorized to provide investment services. In addition a list will also be maintained of approved security broker/dealers selected by credit worthiness who are authorized to provide investment services in the State of Texas. These may include "primary" dealers or xegional dealers that qualify under Securities & Exchange Commission Rule 11503-1 (uniform net capital rule). No public deposit shall be made except in a qualified public depository as established by State laws. All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply the officer responsible for investments the following: latest audited financial statements, proof of state registration, NASD Certification (regional brokers only), the broker-dealer questionnaire and certification of having read the Town's investment policy. An annual review of the financial condition and registrations of qualified bidders will be conducted. A current audited financial statement is required to be an file for each financial institution and broker/dealer in which the Town invests_ IX. AUTHORIZED INVESTMENTS A. The following are authorized investments. 1. Obligation of the United States or its agencies and instrumentalities with a maximum maturity of five years. 2. Direct obligations of this state or its agencies and instrumentalities with a maximum maturity of five years. 3. Collate1-alized mortgage obligations directly issued by a federal agency or instrumentality of the United State with a maximum. stated maturity of five years. 4. Other obligations, the principal and interest of which are unconditionally guaranteed or insured by, or backed by the full faith and credit -of, this state of the United State or their respective agencies and instrumentalities with a maximum maturity of five years. 5_ Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized investment rating firm not less than A or its equivalent with a maximum maturity of five years and conforming to Chapter 225 G, Government Code. 6. State or National chartered bank checking accounts, time deposits, or certificates of deposit, subject to the $100,000 Federal Deposit insurance Corporation (FDIC) Iimit or collateralized with a ,maximum maturity of fixe years. 7. Commercial paper rated A1/P1 by Moody's or Standards & Poor's with a maximtun maturity of five years. 8. State or other collective investment pools, where the investment policies are compatible with those of the Town as defined by Chapter 2256, Government Code. 9. Loans with an agreement for the collateral to be repurchased by the borrower (repurchase agreements from the perspective of the Town), with a maturity not to exceed ninety (90) days and under an executed Public Security Association Master Repurchase Agreement. Acceptable collateral for repo would be from this list items 1 through 5. B_ The fallowing are not authorized investments. I. Obligations whose payment represents the coupon payments on the outstanding principal balance of the underlying mortgage-backed security collateral and pays no principal. 2. Obligations whose payment represents the principal stream of cash flaw from the underlying mortgage-backed security collateral and bears no interest. 3. Collateralized mortgage obligations that have a stated final maturity date of greater than five years. 4. Collateralized mortgage obligations the interest rate of which is determined by an index that adjusts opposite to the change in a market index. X. COLLATERALIZATION Collateralization will be required on certificates of deposits. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be (102%)- of value of principal and accrued interest. Items that are acceptable for collateral include instruments from the list of acceptable investments (Section IX A) items I through S. A. clearly marked evidence of ownership (safekeeping receipt) roust be supplied to the Town and retained. The right of collateral substitution is granted. XI. SAFEKEEPING AND CUSTODY All security transactions, including collaterat for repurchase agreements entered into by the Town, shall be conducted on a delivery -versus -payment (DVP) basis. Securities will be held by a third party custodian designated by,the officer responsible for investments and evidenced by safekeeping receipts. XII. DIVE, RSIFICATION The Town will diversify its investments by security type and institution. With the exception of U. S. Treasury securities and authorized pools, no more than 30% of the Town's total investment portfolio will be invested in a single security type or with a single financial institution. No more than 25% of the Town's total investment portfolio will be invested in Commercial Paper, with no more than 10% from any one issuer. XIII. MAXIUAT MATURITIES To the extent possible, the Town will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flaw, the Town will not directly invest in securities maturing more than five (5) years from the date of purchase. However, the Town may collateralize its repurchase agreements using longer -dated investments not to exceed ten (1 Q) years to maturity, The maximum weighted average maturity shall not exceed three (30 years. XIV. INTERNAL CONTROL The officer responsible for investments shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. XV. PERFORMANCE STANDARDS The. investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, cornmensurate with the investment risk constraints and the cash flow needs. The basis used by the officer responsible for investments to determine whether market yields are being achieved shall be the 25 week U.S. Treasury Bill rate. XVI. REPORTING The officer responsible for investments is charged with the responsibility of including a market report on investment activity and returns in the Town's monthly Town Council Financial Report. A. Describe in detail the investment positions of the entity on the date of the report. 13. Be signed by the off cer(s) responsible for investments. C. Contain a summary that shows the beginning market value and book value and for the reporting period; additions, and changes to the market value during the period; and ending market value and book value for the period; as well as the weighted average maturity and yield as compared to the 26 -week T -Bill rate. D. State the book value and market value of each separately invested asset at the beginning and end of the xeporting period by the type of asset and fund type invested. E. State the maturity date of each separately invested asset that has a maturity date. F. State the account, fund, or pooled group fund for which each investment was acquired. G. State the compliance of the investment portfolio with this policy and state law_ XVII. INVESTMENT POLICY .ADOPTION The Town's investment policy shall be adopted by order of the Town Council. The policy shall be reviewed annually by the officer responsible for investments and. the. Investment Committee and any modifications made there to must be .approved by the Town Council.