Fiscal Year 2008-2009
TOWN OF TROPHY CLUB, TEXAS
TOWN OF TROPHY CLUB, TEXAS
ANNUAL PROGRAM OF SERVICES –FISCAL YEAR 2008-09
ANNUAL PROGRAM OF SERVICES –FISCAL YEAR 2008-09
Ña great place to call homeÒ
MISSIONSTATEMENT
Trophy Club strives to differentiate itself as a premier cohesive
community and not just a collection of non-descript housing
projects. This requires that it incorporate schools, churches,
gathering places, sports, recreation, and neighborhood retail
services into an aesthetically pleasing living environment.
TOWN OF TROPHY CLUB, TEXAS
TOWN OF TROPHY CLUB
ANNUAL PROGRAM OF SERVICES
FISCAL YEAR 2008-09
ADOPTED
ON
SEPTEMBER 22, 2008
PREPARED BY:
BRANDON EMMONS
TOWN MANAGER
STEPHEN SEIDEL
ASSISTANT TOWN MANAGER
SAKURA MOTEN-DEDRICK
FINANCE DIRECTOR
JIM BUXTON
CHIEF FINANCIAL ANALYST
RENAE GONZALES
SENIOR ACCOUNTANT
STEPHANIE GOHLKE
FINANCIAL ANALYST
Requirement of H.B. 3195
decrease
This budget will total property taxes than last year's budget
by $111,850 or - 0.03%, and of that amount $76,347 is tax revenue to
be raised from new property added to the tax roll this year.
TOWN OF TROPHY CLUB, TEXAS
ELECTED OFFICIALS
Mayor Nick Sanders
Mayor Pro Tem Philip Sterling
Council Member Susan Edstrom
Council Member Jim Moss
Council Member Glenn Strother
Council Member Kathleen Wilson
APPOINTED OFFICIALS
Town Manager Brandon Emmons
Town Attorney Patricia Adams
Town Secretary Lisa Hennek
Municipal Judge Honorable Mark Chambers
KEY STAFF
Assistant Town Manager Stephen Seidel
Building Inspector Chris King
Emergency Medical Services & Fire Chief Danny Thomas
Interim Finance Director Stephanie Gohlke
Human Resources Manager Lisa Hennek
Information Systems Manager Mike Pastor
Parks & Recreation Director Adam Adams
Planning & Zoning Coordinator Carolyn Huggins
Police Chief Scott Kniffen
Streets Superintendent Ed Helton
TOWN OF TROPHY CLUB, TEXAS
DALLAS / FORT WORTH REGION
TOWN OF TROPHY CLUB
TOWN OF TROPHY CLUB, TEXAS
TOWN OF TROPHY CLUB, TEXAS
2008-09
TABLE OF CONTENTS
READER'S GUIDE
Budget Planning Calendar…..……………………………………………………3
Financial Structure …..……………………………………………………7
Budgeted Funds …..……………………………………………………7
Budget Basics…..……………………………………………………7
Organizational Relationships …..……………………………………………………8
Financial and Investment Policies…..……………………………………………………9
ORGANIZATIONAL SUMMARY
Organizational Chart…..……………………………………………………21
EFT Comparison…..……………………………………………………24
MANAGER'S MESSAGE
Manager's Message…..……………………………………………………29
BRIEF SUMMARY
Ad Valorem Tax Distribution…..……………………………………………………33
Assessed Taxable Value History…..……………………………………………………35
Assessment Roll …..……………………………………………………37
Revenue and Expenditure Summary…..……………………………………………………42
Supplemental Funding Requests…..……………………………………………………44
GENERAL FUND REVENUES
General Fund Revenues…..……………………………………………………45
GENERAL FUND EXPENSES
Emergency Medical Services…..……………………………………………………53
Manager's Office…..……………………………………………………59
Human Resources…..……………………………………………………65
Finance…..……………………………………………………71
Information Systems…..……………………………………………………77
Legal…..……………………………………………………83
Police…..……………………………………………………89
Municipal Court…..……………………………………………………97
Facilities Management…..……………………………………………………103
Recreation…..……………………………………………………109
Parks…..……………………………………………………127
Community Development…..……………………………………………………141
Planning & Zoning…..……………………………………………………149
Streets…..……………………………………………………155
TROPHY CUB PARK FUND
Trophy Club Park…..……………………………………………………165
HOTEL & MOTEL FUND
Hotel & Motel…..……………………………………………………171
TOWN OF TROPHY CLUB, TEXAS
CAPITAL PROJECTS FUND
Capital Projects…..……………………………………………………177
GASB Replacement…..……………………………………………………181
$3.26M Street GO Bond…..……………………………………………………182
$474K Harmony Park CO Bond…..……………………………………………………183
INTEREST & SINKING FUND
Interest & Sinking…..……………………………………………………185
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
EDC 4A…..……………………………………………………191
ECONOMIC DEVELOPMENT CORPORATION 4B FUND
EDC 4B …..……………………………………………………197
TOWN OF TROPHY CLUB BUDGET & TAX CODIFICATION
Resolution 2008-17…..……………………………………………………205
Ordinance 2008-27…..……………………………………………………207
PUBLIC IMPROVEMENT DISTRICT OPERATIONS & MAINTENANCE FUND
Public Improvement District #1…..……………………………………………………209
PUBLIC IMPROVEMENT DISTRICT BUDGET & TAX CODIFICATION
Resolution 2008-21…..……………………………………………………217
Ordinance 2008-26…..……………………………………………………234
Ordinance 2008-30…..……………………………………………………253
READER’S GUIDE
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TOWN OF TROPHY CLUB, TEXAS
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TOWN OF TROPHY CLUB, TEXAS
2008-09 BUDGET PLANNING CALENDAR
01/01 Finance/Municap PID Continuing Disclosure/Flow of Funds Report (receive 30-45 days
from start of calendar year).
01/28 Staff/Ways & Means Review Budget Calendar.
02/22 Staff STW training.
02/25 Staff/Ways & Means Review Budget process and Biannual Advisory Group report for
Council.
02/26 Staff Budget Kick-Off: Manager's Retreat and planning session.
03/03 Council/Staff Regular Session: Review FY08-09 Budget Calendar, upcoming
process and provide Biannual Ways & Means Advisory Group
Report.
03/21 Staff Department budgets and Supplemental Funding Requests due.
03/24 EDC4A/4B Joint Session: Discuss FY08-09 Preliminary Budgets.
03/31 Staff/Ways & Means Review initial department budgets.
04/01 Staff Review department budgets with Manager’s Office (04/01 - 04/04).
04/28 Staff/Ways & Means Review FY08-09 Preliminary Budget.
05/06 Staff Departmental Capital Outlay due.
05/15 Denton Central Appraisal Mailing of residential and commercial notices of appraised value.
District
05/15 Staff/Ways & Means Review FY08-09 Preliminary Budget, Revenues, Supplemental
Requests, Gas Wells and Rollbacks.
05/19 Council/Staff Regular Session. Approve Denton County Tax Office tax collection
services contract for Town of Trophy Club and Public Improvement
District Number 1.
Department budget summaries and performance measures due.
05/23 Denton Central Appraisal Mailing of personal property and mobile home notices of
District appraised value.
05/27 Staff/Ways & Means Review FY08-09 Preliminary Budget and Supplemental Funding
Requests.
06/02 Council/MUDS/Staff Joint Budget Workshop Session: Review FY08-09 Shared Employees
and Preliminary Fire Budget.
06/03 Staff/Ways & Means Follow-Up meeting to review FY08-09 Preliminary Budget and
Supplemental Funding Requests.
06/10 EDC4B Open Public Hearing 06/13. Allows for period of 60 days (06/13 -
08/11) covering two Monday meetings (07/14, 08/11).
06/16 Denton Central Appraisal Residential and commercial property owner to file notice of protest
District (must file within 30 days after notice is mailed, not receipt).
06/16 Council/Ways & Means/Staff Pre-Council Budget Workshop Session (5:30-7PM): Review FY08-09
Preliminary Revenues and receive recommendations from Ways &
Means Advisory Group.
06/23 Denton Central Appraisal Personal property and mobile home owner to file notice of protest
District (must file within 30 days after notice is mailed, not receipt.
07/07 Council/Staff Pre-Council Budget Workshop Session (5:30-7PM): Review FY08-09
Preliminary Expenditures.
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TOWN OF TROPHY CLUB, TEXAS
2008-09 BUDGET PLANNING CALENDAR
07/18 Denton County Tax Office Request for calculations due.
07/21 Council/Staff Pre-Council Budget Workshop Session (5:30-7PM): Review FY08-09
Preliminary Capital Budget and out years.
07/21 Denton Central Appraisal Appraisal Review Board (ARB) to certify appraisal records.
District
07/25 Denton Central Appraisal Receipt of certified appraisal records.
District
07/31 Finance/Town Secretary Place FY08-09 Proposed Budget hardcopy on file for public viewing
with Town Secretary and online under Forms & Publications.
Send notice of the budget out on ListServe (one-time) as “FY2007-
08 Proposed Town Budget available online and at Admin Building
for public viewing.”
Send notice of the budget out on Marquee (through budget
adoption) as “FY07-08 Town Budget Online & At Admin Bldg.”
08/01 Finance/Town Secretary Receive tax calculations from Denton County Tax Office. Publish
Open Meeting Notice (72 Hours).
08/04 Council/Staff Pre-Council Budget Workshop Session (5:30-7PM): Submit proposed
budget, certified appraisal roll, and effective & rollback rate
calculations.
Regular Session: Vote to place proposal for tax increase on future
agenda (09/15). Must be record vote and although may be left
blank going into meeting, must specify desired rate at time of
resolution adoption.
08/08 Finance/Town Secretary Publish Notice of Public Hearing On Tax Increase. Must be
submitted in advance by 5PM Monday, 08/04, to newspaper. Must
be quarter page, at least 24 point type title or larger, not in
classifieds, and 7 days prior to 1ST Public Hearing. Place on
website, cable channel (60 seconds, 5 times daily, 7 days, from
7AM-9PM) and run through end of 2ND Public Hearing.
Publish notice of effective and rollback tax rates, statement and
schedules. Must be submitted in advance by noon Tuesday, 08/05,
to newspaper. Must be quarter pages, at least 8 point font and
can be in classifieds. May publish at same time as Notice of Public
Hearing. Place on website, cable channel (60 seconds, 5 times
daily, 7 days, from 7AM-9PM) and run through end of 2ND Public
Hearing.
08/11 EDC4B Approve FY08-09 EDC4B budget.
08/15 Finance/Town Secretary Publish Open Meeting Notice (72 Hours).
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TOWN OF TROPHY CLUB, TEXAS
2008-09 BUDGET PLANNING CALENDAR
08/18 Council/Staff Pre-Council Budget Workshop Session (5:30-7PM): Review FY08-
09 Proposed Budget, Capital Budget, and Supplemental
Requests.
1ST Public Hearing: Announce vote on tax rate, time and
location. Provide summary handouts for citizens. Must have 2
hearings in addition to Vote On Tax Rate. No public holiday and
quorum required.
08/25 EDC4A Approve FY08-09 EDC4A budget.
08/29 Finance/Town Secretary Publish Notice of Public Hearing On Tax Increase. Must be
submitted in advance by 5PM Monday, 08/25, to newspaper.
Must be quarter page, at least 24 point type title or larger, not in
classifieds, and 7 days prior to 1ST Public Hearing. Place on
website, cable channel (60 seconds, 5 times daily, 7 days, from
7AM-9PM) and run through end of 2ND Public Hearing.
09/05 Finance/Town Secretary Publish Open Meeting Notice (72 Hours).
09/08 Council/Staff 1ST Public Hearing: Announce vote on tax rate, time and
location. Provide summary handouts for citizens. Must have 2
hearings in addition to Vote On Tax Rate. No public holiday and
quorum required. (
RE-HELD DUE TO POTENTIAL FOR TAX RATE
REVISION ON NOTICE OF PUBLIC HEARING ON TAX INCREASE.)
Regular Session. Receive FY08-09 Annual Service Plan &
Assessment Roll for Emergency Services O&M and order public
hearing for 09/22 (resolution).
09/12 Finance/Town Secretary Publish Notice of Tax Revenue Increase. Must be submitted in
advance by 5PM, Monday, 09/08, to newspaper. Must be
quarter page, at least 24 point type title or larger, not in
classifieds, and 7 days prior 2 Public Hearing. Place on
ND
website, cable channel (60 seconds, 5 times daily, 7 days, from
7AM-9PM) and run through 2 Hearing.
nd
09/12 Finance/Town Secretary Publish Open Meeting Notice (72 Hours).
09/15 Council/Staff 2ND Public Hearing: Announce vote on tax rate, time and
location. Provide summary handouts for citizens. Must have 2
hearings in addition to Vote On Tax Rate. No public holiday and
quorum required. Not earlier than 3RD day after the 1ST Public
Hearing.
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TOWN OF TROPHY CLUB, TEXAS
2008-09 BUDGET PLANNING CALENDAR
09/19 Finance/Town Secretary Publish Notice of Tax Revenue Increase. Must be submitted in
advance by 5PM, Monday, 09/15, to newspaper. Must be
quarter page, at least 24 point type title or larger, not in
classifieds, and 7 days prior to vote, if possible. Place on website,
cable channel (60 seconds, 5 times daily, 7 days, from 7AM-
9PM) and run through end of vote.
Publish Notice of Public Hearing for FY 08-09 Annual Service Plan
Update & Assessment Roll for Emergency Services (O&M) and
PID (I&S). Must be submitted in advance by 5PM, Monday,
09/15, to newspaper before the 10th day before the hearing.
Notice must state date, time, place of hearing, general nature
of improvement, cost of improvement, boundaries of
assessment district, and that written or oral objections will be
considered. Must also mail to owners of property a notice of
hearing. Does not invalidate hearing.
09/19 Finance/Town Secretary Publish Open Meeting Notice (72 Hours).
09/22 Council/Staff Public Hearing: Must hear and pass on any objection to
proposed PID assessment for Emergency Services (O&M). May
amend on any parcel.
Regular Session: Approve FY08-09 budget (ordinance), vote on
tax rate and levy taxes (ordinance) and approve tax roll
(resolution). Vote must take place no less than 7 days and no
more than 14 days after the 2ND Public Hearing since website
and cable channel required for tax rate. Motion for tax rate
requires special language and ordinance requires special
language in larger type. Must be record vote on tax rate.
Publish special language on website and cover page of budget
book after adoption.
Approve FY08-09 Annual Service Plan Update for PID I&S
(ordinance).
09/23 Staff Send adopted tax and assessment rates to Denton County Tax
Office.
09/29 Council/Staff Regular Session: Approve FY08-09 Annual Service Plan &
Assessment Roll for Emergency Services O&M (ordinance).
09/30 Council/Staff Last day to adopt budget.
10/20 Denton County Tax Office Tax statements and assessments mailed.
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TOWN OF TROPHY CLUB, TEXAS
READER’S GUIDE
The Reader's Guide provides an overview of the Town of Trophy Club’s budget organization and policies. The
Town of Trophy Club’s has prepared a budget designed to meet general standards of performance in municipal
budgeting.
Financial Structure
The financial structure of the budget is organized by funds. A fund is generally defined as a fiscal and
accounting entity which has its own self-balancing set of accounts for recording cash and other financial
resources, as well as any liabilities or residual equities or balances. Normally, funds are segregated for the
purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations,
restrictions, or limitations. However, when appropriate, funds are made up of departments. Generally, there are
two types of funds: Governmental and Proprietary. Proprietary normally includes water, wastewater, sewer and
electric services. However, this budget includes only the first. The specific funds which make up the
Governmental Fund type are: General Fund, Trophy Club Park Fund, Hotel & Motel Fund, Capital Projects
Fund, Interest & Sinking Fund, Grant Fund and Public Improvement District Fund. Each of the above-
mentioned funds operates separately and independently from one another; therefore, they are budgeted
separately and include separate financial statements.
Budgeted Funds
The Town of Trophy Club budget consists of various funds. Each fund represents a specific function and
maintains individual objectives. The Town of Trophy Club’s budget includes the following funds:
General Fund – The General Fund contains the control and fiscal accounting for the Town’s general
service operations such as administration, public safety, parks, etc. The General Fund’s two major revenue
sources are the sales and ad valorem taxes.
Interest & Sinking Fund – The Interest & Sinking Fund is used to record and control the accumulation of
resources for payment of general long-term debt principal and interest. The Town issues debt to acquire or
construct capital assets, such as roads or parks for the general benefit of Trophy Club citizens. Resources
include an applicable portion of the ad valorem tax levy and related interest income usable from debt service.
–
Special Revenue Funds Special Revenue Funds are used to account for the receipt of specific
revenue sources that are restricted for expenditures for a specified purpose. Included in the special revenue
funds are: Hotel & Motel Fund, Capital Projects Fund, Grant Fund and Public Improvement District Fund.
Budget Basis
The budget for the General, Interest & Sinking and Special Revenue Funds are prepared on the modified
accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both
"measurable" and "available" to finance expenditures of the current period except where the accrual basis is
specified by generally accepted accounting principles. Expenditures are recognized when the related fund
liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures
either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3)
accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in
the current period; (4) interest on special assessment indebtedness which may be recorded when due rather
than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and
interest on long-term debts which are generally recognized when due.
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TOWN OF TROPHY CLUB, TEXAS
Organizational Relationships
A department is a major administrative segment of the Town, which indicates overall management responsibility
for an operation or a group of related operations within a functional area (e.g., Police Department, Fire
Department, Parks Department, Recreation Department). The smallest organizational unit budgeted is the
program. The program indicates responsibility for one functional area, and in many cases these functional
areas are put together to demonstrate a broader responsibility. When this is done, the programs are combined
to make up a department. For example, the Parks Department is comprised of Parks General, Independence
Park, Harmony Park, Beck Park, Lakeview Soccer Fields and Medians & Common Areas.
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TOWN OF TROPHY CLUB, TEXAS
Financial and Investment Policies
The Town of Trophy Club’s policies set forth the basic framework for the fiscal management of the Town.
These policies were developed within the parameters established by applicable provisions of the Texas Local
Government Code, and the Town of Trophy Club Charter. The policies are intended to assist the Town Council
and Town staff in evaluating current activities and proposals for future programs.
FINANCIAL POLICY
I. BUDGET PERIOD
st
A. Fiscal Year. The fiscal year of the Town of Trophy club “shall begin on the first (1) day of
th
each October and end on the last (30) day of September of each calendar year. Such fiscal
year shall also constitute the budget and accounting year” (Charter Section 9.01).
II. BUDGET ADMINISTRATION AND DEVELOPMENT
.
A. Submission The Town Manager shall submit to the Council a proposed budget and
st
accompanying message before the first (1) day of August of each year. The Council shall
review the proposed budget and revise it as deemed appropriate prior to general circulation for
public hearing. (Charter Section 9.04)
B. Public Hearing and Hearing The Council shall post in the Municipal Building and publish in the
official newspaper as required by State law prior to any required public hearing on the budget a
notice stating the time and place where copies of the message and budget are available for
inspection by the public, and the time and place of each public hearing. (Charter Section 9.05)
C. Adoption. The Council, by majority vote, shall adopt the budget by ordinance not later than the
th
30 day of September. Adoption of the budget shall constitute appropriations of the amount
specified as expenditures from the fund indicated. (Charter Section 9.07)
D. Public Records. Copies of the approved operation budget, capital facilities and property budget
and supporting papers shall be filed with the Town Secretary and shall be public records
available to the public for inspection upon request. (Charter Section 9.10)
E. Truth in Taxation. Budget development procedures will be in conformance with the State law
outlined in the Truth in Taxation process. In the event of a tax increase, notices will be provided
and required hearing(s) held in conformance to this State law.
III. REVENUE POLICES
A. Revenue Goal. The Town will attempt to maintain a diversified and stable revenue stream to
shelter it from short-run fluctuations in any one revenue source.
B. Development of Revenue Projection. The Town will estimate its annual revenues using an
objective analytical process. The Town will project revenues for the next two years; and these
projections will be updated annually. Each existing and potential revenue source will be
examined annually.
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TOWN OF TROPHY CLUB, TEXAS
INVESTMENT POLICY
It is the policy of the Town of Trophy Club that after allowing for the anticipated cash flow requirements of the
Entity and giving due consideration to the safety and risk of investment, all available funds shall be invested in
conformance with these legal and administrative guidelines, seeking to optimize interest earnings while
maintaining appropriate oversight of all investments.
Effective cash management is recognized as essential to good fiscal management. Investment interest is a
source of revenue to Entity funds. The Entity’s investment portfolio shall be designed and managed in a
manner designed to maximize this revenue source, to be responsive to public trust, and to be in compliance
with legal requirements and limitations.
Investments shall be made with the primary objectives of:
Safety
and preservation of principal;
liquidity
Maintenance of sufficient to meet operating needs;
Public trust
from prudent investment activities;
interest earnings
Optimization ofon the portfolio;
I. PURPOSE
The purpose of this investment policy is to comply with the Town of Trophy Club requirements and Chapter
2256 of the Government Code (“Public Funds Investment Act”), which requires each Entity to adopt a written
investment policy regarding the investment of its funds and funds under its control. The Investment Policy
addresses the methods, procedures and practices that must be exercised to ensure effective and judicious
fiscal management of the Entity’s funds.
II. SCOPE
This Investment Policy shall govern the investment of all financial assets of the Entity. These funds are
accounted for in the Entity’s annual audited financials statements and include:
General Fund;
Special Revenue Funds;
Capital Projects Funds;
GASB-34 Funds;
Debt Service Funds, including reserves and sinking funds, to the extent not required by law or existing
contract to be kept segregated and managed separately;
Economic Development 4-A and 4-B funds;
Trophy Club Park funds;
Any new fund created by the Entity, unless specifically exempted from this Policy by the Board of Trustees
(Board) or by law.
This Investment Policy shall apply to all transactions involving the financial assets and related activity for all the
administered for the benefit of the Entity by
foregoing funds. However, this policy does not apply to the assets
programs.
outside agencies under deferred compensation
III. INVESTMENT OBJECTIVES
safety,
The Entity shall manage and invest its cash with four primary objectives, listed in order of priority:
liquidity, public trust, and yield, expressed as optimization of interest earnings.
The safety of the principal
invested always remains the primary objective.All investments shall be designed and managed in a manner
responsive to the public trust and consistent with state and local law.
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TOWN OF TROPHY CLUB, TEXAS
The Entity shall maintain a comprehensive cash management program, which includes collection of account
receivables, vendor payments in accordance with invoice terms, and prudent investment of available cash.
Cash management is defined as the process of managing monies in order to insure maximum cash availability
and maximum earnings on short-term investment of idle cash.
Safety \[()()\]
PFIA 2256.005b2
Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a
manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate
credit and interest rate risk.
Credit Risk: The Entity will minimize credit risk, the risk of loss due to the failure of the issuer or backer of
the investment, by:
Limiting investments to the safest types of investments;
Pre-qualifying the financial institutions and broker/dealers with which the Entity will do business;
Diversifying the investment portfolio so that potential losses on individual issuers will be minimized.
Interest Rate Risk: the Entity will minimize the risk that the interest earnings and the market value of
investments in the portfolio will fall due to changes in general interest rates, by:
Structuring the investment portfolio so that investments mature to meet cash requirements for ongoing
operations, thereby avoiding the need to liquidate investments prior to maturity.
Investing operating funds primarily in certificates of deposit, shorter-term securities, money market
mutual funds, or local government investment pools functioning as money market mutual funds.
Diversifying maturities and staggering purchase dates to minimize the impact of market movements
over time.
Liquidity \[()()\]
PFIA 2256.005b2
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be
reasonably anticipated. This is accomplished by structuring the portfolio so that investments mature concurrent
with cash needs to meet anticipated demands. Because all possible cash demands cannot be anticipated, a
portion of the portfolio will be invested in shares of money market mutual funds or local government investment
pools that offer same-day liquidity. In addition, a portion of the portfolio will consist of securities with active
secondary or resale markets.
Public Trust
All participants in the Entity’s investment process shall seek to act responsibly as custodians of the public trust.
Investment officers shall avoid any transaction that might impair public confidence in the Entity’s ability to
govern effectively.
Yield (Optimization of Interest Earnings) \[()()\]
PFIA 2256.005b3
The investment portfolio shall be designed with the objective of attaining a market rate of return throughout
budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return
on investment is of secondary importance compared to the safety and liquidity objectives described above.
IV. RESPONSIBILITY AND CONTROL
Delegation of Authority \[()\]
PFIA 2256.005f
In accordance with the Town of Trophy Club requirements and the Public Funds Investment Act, the Town
Council designates the Director of Finance as the Entity’s Investment Officer. An Investment Officer is
authorized to execute investment transactions on behalf of the Entity. No person may engage in an investment
transaction or the management of Entity funds except as provided under the terms of this Investment Policy as
approved by the Town Council. The investment authority granted to the investing officer is effective until
rescinded by the Town Council.
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TOWN OF TROPHY CLUB, TEXAS
Quality and Capability of Investment Management \[)()\]
PFIA 2256.005(b3
The Entity shall provide periodic training in investments for the designated investment officers and other
investment personnel through courses and seminars offered by professional organizations, associations, and
other independent sources in order to insure the quality and capability of investment management in compliance
with the Public Funds Investment Act.
Training Requirement ()
PFIA 2256.008
In accordance with the Town of Trophy Club requirements and the Public Funds Investment Act, designated
Investment Officers shall attend an investment training session no less often than once every two years
commencing September 1, 1997 and shall receive not less than 10 hours of instruction relating to investment
responsibilities. A newly appointed Investment Officer must attend a training session of at least 10 hours of
instruction within twelve months of the date the officer took office or assumed the officer’s duties. The
investment training session shall be provided by an independent source. For purposes of this policy, an
“independent source” from which investment training shall be obtained shall include a professional organization,
an institution of higher education or any other sponsor other than a business organization with whom the Entity
may engage in an investment transaction.
Internal Controls ()
Best Practice
The Director of Finance is responsible for establishing and maintaining an internal control structure designed to
ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure shall
be designed to provide reasonable assurance that these objectives are met. The concept of reasonable
assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2)
the valuation of costs and benefits requires estimates and judgments by management.
Accordingly, the Director of Finance shall establish a process for annual independent review by an external
auditor to assure compliance with policies and procedures. The internal controls shall address the following
points.
Control of collusion.
Separation of transactions authority from accounting and record keeping.
Custodial safekeeping.
Avoidance of physical delivery securities.
Clear delegation of authority to subordinate staff members.
Written confirmation for telephone (voice) transactions for investments and wire transfers.
Development of a wire transfer agreement with the depository bank or third party custodian.
Prudence ()
PFIA 2256.006
The standard of prudence to be applied by the Investment Officer shall be the “prudent investor “ rule. This rule
states that “Investments shall be made with judgment and care, under circumstances then prevailing, which
persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for
speculation, but for investment, considering the probable safety of their capital as well as the probable income
to be derived.” In determining whether an Investment Officer has exercised prudence with
respect to an investment decision, the determination shall be made taking into consideration:
The investment of all funds, or funds under the Entity’s control, over which the officer had responsibility
rather than a consideration as to the prudence of a single investment.
Whether the investment decision was consistent with the written approved investment policy of the Entity.
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TOWN OF TROPHY CLUB, TEXAS
Indemnification ()
Best Practice
The Investment Officer, acting in accordance with written procedures and exercising due diligence, shall not be
held personally responsible for a specific investment’s credit risk or market price changes, provided that these
deviations are reported immediately and the appropriate action is taken to control adverse developments.
Ethics and Conflicts of Interest \[()\]
PFIA 2256.005i
Officers and employees involved in the investment process shall refrain from personal business activity that
would conflict with the proper execution and management of the investment program, or that would impair their
ability to make impartial decisions. Employees and Investment Officers shall disclose any material interests in
financial institutions with which they conduct business. They shall further disclose any personal
financial/investment positions that could be related to the performance of the investment portfolio. Employees
and officers shall refrain from undertaking personal investment transactions with the same individual with which
business is conducted on behalf of the Entity.
An Investment Officer of the Entity who has a personal business relationship with an organization seeking to sell
an investment to the Entity shall file a statement disclosing that personal business interest. An Investment
Officer who is related within the second degree by affinity or consanguinity to an individual seeking to sell an
investment to the Entity shall file a statement disclosing that relationship. A statement required under this
subsection must be filed with the Texas Ethics Commission and the Town of Trophy Club.
V. SUITABLE AND AUTHORIZED INVESTMENTS
Portfolio Management
The Entity currently has a “buy and hold” portfolio strategy. Maturity dates are matched with cash flow
requirements and investments are purchased with the intent to be held until maturity. However, investments
may be liquidated prior to maturity for the following reasons:
An investment with declining credit may be liquidated early to minimize loss of principal.
Cash flow needs of the Entity require that the investment be liquidated.
Investments \[()()()\]
PFIA 2256.005b4A
Entity funds governed by this policy may be invested in the instruments described below, all of which are
authorized by Chapter 2256 of the Government Code (Public Funds Investment Act). Investment of Entity funds
in any instrument or security not authorized for investment under the Act is prohibited. The Entity will not be
required to liquidate an investment that becomes unauthorized subsequent to its purchase.
Authorized
I.
1. Obligations of the United States of America, its agencies and instrumentalities.
2. Certificates of Deposit issued by a bank organized under Texas law, the laws of another state, or
federal law, that has its main office or a branch office in Texas, or by a savings and loan association
or a savings bank organized under Texas law, the laws of another state, or federal law, that has its
main office or a branch office in Texas and that is guaranteed or insured by the Federal Deposit
Insurance or its successor or secured by obligations in a manner and amount provided by law for
deposits of the Entity.
3. Money Market Mutual funds that are 1) registered and regulated by the Securities and Exchange
Commission, 2) have a dollar weighted average stated maturity of 90 days or less, 4) rated AAA by
at least one nationally recognized rating service, and 4) seek to maintain a net asset value of $1.00
per share.
13
TOWN OF TROPHY CLUB, TEXAS
4. Local government investment pools, which 1) meet the requirements of Chapter 2256.016 of the
Public Funds Investment Act, 2) are rated no lower than AAA or an equivalent rating by at least one
nationally recognized rating service, and 3) are authorized by resolution or ordinance by the Board.
All prudent measures will be taken to liquidate an investment that is downgraded to less than the required
minimum rating. (PFIA 2256.021)
Not Authorized \[()()\]
II.PFIA 2256.009b1-4
Investments including interest-only or principal-only strips of obligations with underlying mortgage-backed
security collateral, collateralized mortgage obligations with an inverse floating interest rate or a maturity date of
over 10 years are strictly prohibited.
VI. INVESTMENT PARAMETERS
Maximum Maturities \[()()()\]
PFIA 2256.005b4B
The longer the maturity of investments, the greater their price volatility. Therefore, it is the Entity’s policy to
concentrate its investment portfolio in shorter-term securities in order to limit principal risk caused by changes in
interest rates.
The Entity attempts to match its investments with anticipated cash flow requirements. The Entity will not directly
invest in securities maturing more than two (2) years from the date of purchase; however, the above described
obligations, certificates, or agreements may be collateralized using longer dated investments.
The composite portfolio will have a weighted average maturity of 365 days or less. This dollar-weighted
average maturity will be calculated using the stated final maturity dates of each security. \[PFIA
2256.005(b)(4)(C)\]
Diversification \[()()\]
PFIA 2256.005b3
The Entity recognizes that investment risks can result from issuer defaults, market price changes or various
technical complications leading to temporary illiquidity.Risk is controlled through portfolio diversification that
shall be achieved by the following general guidelines:
Limiting investments to avoid overconcentration in investments from a specific issuer or business sector
(excluding U.S. Treasury securities and certificates of deposit that are fully insured and collateralized in
accordance with state and federal law);
Limiting investment in investments that have higher credit risks (example: commercial paper);
Investing in investments with varying maturities, and;
Continuously investing a portion of the portfolio in readily available funds such as local government
investment pools (LGIPs), or money market funds to ensure that appropriate liquidity is maintained in order
to meet ongoing obligations.
The following maximum limits, by instrument, are established for the Entity’s total portfolio:
1. U.S. Treasury Securities 85%
2. Agencies and Instrumentalities 85%
3. Certificates of Deposit 85%
4. Money Market Mutual Funds 50%
5. Authorized Pools 100%
14
TOWN OF TROPHY CLUB, TEXAS
VII. SELECTION OF BANKS AND DEALERS
Depository
At least every 5 years a Depository shall be selected through the Entity’s banking services procurement
process, which shall include a formal request for proposal (RFP). The selection of a depository will be
determined by competitive bid and evaluation of bids will be based on the following selection criteria:
The ability to qualify as a depository for public funds in accordance with state law.
The ability to provide requested information or financial statements for the periods specified.
The ability to meet all requirements in the banking RFP.
Complete response to all required items on the bid form
Lowest net banking service cost, consistent with the ability to provide an appropriate level of service.
The credit worthiness and financial stability of the bank.
Authorized Brokers/Dealers ()
PFIA 2256.025
The Entity shall, at least annually, review, revise, and adopt a list of qualified broker/dealers and financial
institutions authorized to engage in securities transactions with the Entity. Those firms that request to become
qualified bidders for securities transactions will be required to provide a completed broker/dealer questionnaire
that provides information regarding creditworthiness, experience and reputation. and 2) a certification stating the
firm has received, read and understood the Entity’s investment policy and agree to comply with the policy.
Authorized firms may include primary dealers or regional dealers that qualify under Securities & Exchange
Commission Rule 15C3-1 (Uniform Net Capital Rule), and qualified depositories. All investment providers,
including financial institutions, banks, money market mutual funds, and local government investment pools,
must sign a certification acknowledging that the organization has received and reviewed the Entity’s investment
policy and that reasonable procedures and controls have been implemented to preclude investment
transactions that are not authorized by the Entity’s policy. \[PFIA 2256.005(k-l)\]
Competitive Bids ()
Best Practice
It is the policy of the Entity to require competitive bidding for all individual security purchases and sales except
for: a) transactions with money market mutual funds and local government investment pools and b) treasury and
agency securities purchased at issue through an approved broker/dealer or financial institution.
Delivery vs. Payment \[()()()\]
PFIA 2256.005b4E
delivery vs. payment
Securities shall be purchased using the method with the exception of investment pools
and mutual funds. Funds will be released after notification that the purchased security has been received.
VIII. SAFEKEEPING OF SECURITIES AND COLLATERAL
Safekeeping and Custodian Agreements ()
Best Practice
The Entity shall contract with a bank or banks for the safekeeping of securities either owned by the Entity as
part of its investment portfolio or held as collateral to secure demand or time deposits. Securities owned by the
Entity shall be held in the Entity’s name as evidenced by safekeeping receipts of the institution holding the
securities.
Collateral for deposits will be held by a third party custodian designated by the Entity and pledged to the Entity
as evidenced by safekeeping receipts of the institution with which the collateral is deposited. Original
safekeeping receipts shall be obtained. Collateral may be held by the depository banks trust department, a
Federal Reserve Bank or branch of a Federal Reserve bank, a Federal Home Loan Bank, or a third party bank
approved by the Entity.
15
TOWN OF TROPHY CLUB, TEXAS
Collateral Policy ()
PFCA 2257.023
Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the Entity to require full
collateralization of all Entity funds on deposit with a depository bank, other than investments. In order to
anticipate market changes and provide a level of security for all funds, the collateralization level will be 102% of
market value of principal and accrued interest on the deposits or investments less an amount insured by the
FDIC. At its discretion, the Entity may require a higher level of collateralization for certain investment securities.
Securities pledged as collateral should be held by an independent third party which the Entity has a current
custodial agreement. The Director of Finance is responsible for entering into collateralization agreements with
investment
third party custodians in compliance with this Policy. The agreements are to specify the acceptable
securities for collateral, including provisions relating to possession of the collateral, the substitution or release of
investment securities, ownership of securities, and the method of valuation of securities. A clearly marked
evidence of ownership (safekeeping receipt) must be supplied to the Entity and retained. Collateral shall be
reviewed at least quarterly to assure that the market value of the pledged securities is adequate.
Collateral Defined
The Entity shall accept only the following types of collateral:
Obligations of the United States or its agencies and instrumentalities;
Direct obligations of the state of Texas or its agencies and instrumentalities;
Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United
States, the underlying security for which is guaranteed by an agency or instrumentality of the United States;
Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to
investment quality by a nationally recognized rating firm not less than A or its equivalent with a remaining
maturity of ten (10) years or less;
A surety bond issued by an insurance company rated as to investment quality by a nationally recognized
rating firm not less than A;
A letter of credit issued to the Entity by the Federal Home Loan Bank.
Subject to Audit
All collateral shall be subject to inspection and audit by the Director of Finance or the Entity’s independent
auditors.
IX. PERFORMANCE
Performance Standards
The Entity’s investment portfolio will be managed in accordance with the parameters specified within this policy.
The portfolio shall be designed with the objective of obtaining a rate of return through budgetary and economic
cycles, commensurate with the investment risk constraints and the cash flow requirements of the Entity.
Performance Benchmark ()
Best Practice
It is the policy of the Entity to purchase investments with maturity dates coinciding with cash flow needs.
Through this strategy, the Entity shall seek to optimize interest earnings utilizing allowable investments available
on the market at that time. Market value will be calculated on a quarterly basis on all securities owned and
compared to current book value.
16
TOWN OF TROPHY CLUB, TEXAS
X. REPORTING ()
PFIA 2256.023
Methods
The Investment Officer shall prepare an investment report on a quarterly basis that summarizes investment
strategies employed in the most recent quarter and describes the portfolio in terms of investment securities,
maturities, and shall explain the total investment return for the quarter.
The quarterly investment report shall include a summary statement of investment activity prepared in
compliance with generally accepted accounting principals. This summary will be prepared in a manner that will
allow the Entity to ascertain whether investment activities during the reporting period have conformed to the
Investment Policy. The report will be provided to the Town Council. The report will include the following:
A listing of individual securities held at the end of the reporting period.
Unrealized gains or losses resulting from appreciation or depreciation by listing the beginning and ending
book and market value of securities for the period.
Additions and changes to the market value during the period.
Average weighted yield to maturity of portfolio as compared to applicable benchmark.
Listing of investments by maturity date.
Fully accrued interest for the reporting period
The percentage of the total portfolio that each type of investment represents.
Statement of compliance of the Entity’s investment portfolio with state law and the investment strategy and
policy approved by the Town Council.
An independent auditor will perform a formal annual review of the quarterly reports with the results reported to
the governing body \[PFIA 2256.023(d)\].
Monitoring Market Value \[()()()\]
PFIA 2256.005b4D
Market value of all securities in the portfolio will be determined on a quarterly basis. These values will be
obtained from a reputable and independent source and disclosed to the governing body quarterly in a written
report.
XI. INVESTMENT POLICY ADOPTION \[()\]
PFIA 2256.005e
The Entity’s investment policy shall be adopted by ordinance/resolution of the Town Council. It is the Entity’s
intent to comply with state laws and regulations. The Entity’s investment policy shall be subject to revisions
consistent with changing laws, regulations, and needs of the Entity. The Town Council shall adopt an
ordinance/resolution stating that it has reviewed the policy and investment strategies annually, approving any
changes or modifications.
17
TOWN OF TROPHY CLUB, TEXAS
18
ORGANIZATIONAL SUMMARY
19
TOWN OF TROPHY CLUB, TEXAS
20
TOWN OF TROPHY CLUB, TEXAS
FY 2008-09 TOWN ORGANIZATIONAL CHART
Town Council
Town Manager Town Secretary
100 Town 50 Town/50 MUD
Deputy Town AA/Receptionist
Secretary 50 Town/50 MUD
50 Town/50 MUD
Town Attorney
100 Town
ACMDirector, P & R Environ Permit Official In-House Bldg Streets Police Chief Fire Chief
100 Town 100 Town Coordinator 50 Town/50 MUDInspector Superintendent (See Appendix)(See Appendix)
50 Town/50 MUD100 Town 100 Town
HR Mgr Rec Supervisor Streets Crew
50 Town/50 MUD 100 Town Leader
100 Town
HR Coordinator Aquatics/Outdoor Maintenance
50 Town/50 MUD Coordinator Worker
100 Town 100 Town
IT Director Parks SupervisorMaintenance
50 Town/50 MUD 100 Town Worker
100 Town
Network Support Crew Leader Maintenance
100 Town
Specialist Worker
50 Town/50 MUD 100 Town
Finance Irrigation Maintenance
Director/Court Technician Worker
50 Town/50 MUD 100 Town 100 Town
Court Clerk Chief Financial Senior Financial AnalystMaintenance Maintenance
100 Town Analyst Accountant 50 Town/50 MUDWorker Worker
50 Town/50 MUD 50 Town/50 MUD 100 Town 100 Town
P&Z Coordinator Maintenance
100 Town Worker
100 Town
21
TOWN OF TROPHY CLUB, TEXAS
FY 2008-09 POLICE DEPARTMENT ORGANIZATIONAL CHART
22
TOWN OF TROPHY CLUB, TEXAS
FY 2008-09 FIRE/EMS DEPARTMENT ORGANIZATIONAL CHART
23
TOWN OF TROPHY CLUB, TEXAS
ANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISON
TOWN MANAGER'S OFFICE
FY 2007-08FY 2008-09
Number ofPercent Total TownNumber ofPercent Total Town
EmployeesSharedEmployeesEmployeesSharedEmployees
Town Manager1100%11100%1
Assistant Town Manager1100%11100%1
Town Secretary & Human Resources Manager150%0.5150%0.5
Deputy Town Secretary150%0.5150%0.5
Administrative Assistant150%0.5150%0.5
Employees Performing Town Functions5.005.00
Total Town Full-Time Equivalent (FTE)3.503.50
TOWN HUMAN RESOURCES
FY 2007-08FY 2008-09
Number ofPercent Total TownNumber ofPercent Total Town
EmployeesSharedEmployeesEmployeesSharedEmployees
Human Resources Coordinator150%0.5150%0.5
Employees Performing Town Functions1.001.00
Total Town Full-Time Equivalent (FTE)0.500.50
TOWN FINANCE
FY 2007-08FY 2008-09
Number ofPercent Total TownNumber ofPercent Total Town
EmployeesSharedEmployeesEmployeesSharedEmployees
Finance Director150%0.5150%0.5
Chief Financial Analyst150%0.5150%0.5
Senior Accountant150%0.5150%0.5
Financial Analyst150%0.5150%0.5
Employees Performing Town Functions4.004.00
Total Town Full-Time Equivalent (FTE)2.002.00
TOWN INFORMATION SYSTEMS
FY 2007-08FY 2008-09
Number ofPercent Total TownNumber ofPercent Total Town
EmployeesSharedEmployeesEmployeesSharedEmployees
Information Systems Director150%0.5150%0.5
Network Support Specialist150%0.5150%0.5
Employees Performing Town Functions2.002.00
Total Town Full-Time Equivalent (FTE)1.001.00
TOWN LEGAL
FY 2007-08FY 2008-09
Number ofPercent Total TownNumber ofPercent Total Town
EmployeesSharedEmployeesEmployeesSharedEmployees
Town Attorney1100%11100%1
Employees Performing Town Functions1.001.00
Total Town Full-Time Equivalent (FTE)1.001.00
TOWN MUNICIPAL COURT
FY 2007-08FY 2008-09
Number ofPercent Total TownNumber ofPercent Total Town
EmployeesSharedEmployeesEmployeesSharedEmployees
Court Clerk1100%11100%1
Employees Performing Town Functions1.001.00
Total Town Full-Time Equivalent (FTE)1.001.00
TOWN RECREATION
FY 2007-08FY 2008-09
Recreation Supervisor1100%11100%1
Aquatics/Outdoor Coordinator1100%11100%1
Employees Performing Town Functions2.002.00
Total Town Full-Time Equivalent (FTE)2.002.00
TOWN PARKS
FY 2007-08FY 2008-09
Parks & Recreation Director1100%11100%1
Parks Supervisor1100%11100%1
Crew Leader1100%11100%1
Maintenance Worker5100%55100%5
Employees Performing Town Functions8.008.00
Total Town Full-Time Equivalent (FTE)8.008.00
24
TOWN OF TROPHY CLUB, TEXAS
ANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISON
TOWN COMMUNITY DEVELOPMENT
FY 2007-08FY 2008-09
Permit Official150%0.5150%0.5
Environmental Coordinator150%0.5150%0.5
Permit Clerk1100%10100%0
In-House Building Inspector1100%11100%1
Employees Performing Town Functions4.003.00
Total Town Full-Time Equivalent (FTE)3.002.00
TOWN PLANNING & ZONING
FY 2007-08FY 2008-09
Number ofPercent Total TownNumber ofPercent Total Town
EmployeesSharedEmployeesEmployeesSharedEmployees
Planning & Zoning Coordinator1100%11100%1
Employees Performing Town Functions1.001.00
Total Town Full-Time Equivalent (FTE)1.001.00
TOWN STREETS
FY 2007-08FY 2008-09
Streets Superintendent1100%11100%1
Crew Leader1100%11100%1
Maintenance Worker3100%33100%3
Construction Inspector0100%01100%1
Employees Performing Town Functions5.006.00
Total Town Full-Time Equivalent (FTE)5.006.00
Total Non-DPS Employees Performing Town Functions34.0034.00
Total Non-DPS Full-Time Equivalent (FTE)28.0028.00
DPS FUNCTION
TOWN EMERGENCY MEDICAL SERVICES
FY 2007-08FY 2008-09
Number ofPercent Total TownNumber ofPercent Total Town
EmployeesSharedEmployeesEmployeesSharedEmployees
Fire & EMS Chief149%0.49149%0.49
Fire & EMS Lieutenant349%1.47349%1.47
Fire FIghter/EMT-P949%4.41949%4.41
Employees Performing Town Functions13.0013.00
Total Town Full-Time Equivalent (FTE)6.376.37
TOWN POLICE
FY 2007-08FY 2008-09
Police Chief1100%11100%1
Police Commander Operations Division (Police Captain)1100%11100%1
Police Commander Special Services Division (CID Detective/Sergeant)1100%11100%1
Patrol Sergeant1100%11100%1
Patrol Officer9100%99100%9
Student Resources Officer (Partially Grant Funded)1100%11100%1
Animal Control & Code Enforcement Officer1100%11100%1
Administrative Assistant150%0.5150%0.5
Employees Performing Town Functions16.0016.00
Total Town Full-Time Equivalent (FTE)15.5015.50
TOWN FIRE
FY 2007-08FY 2008-09
Number ofPercent Total TownNumber ofPercent Total Town
EmployeesSharedEmployeesEmployeesSharedEmployees
Fire/EMS Chief151%0.5110%0
Fire/EMS Lieutenant351%1.5330%0
Fire Fighter/EMT-P951%4.5990%0
Administrative Assistant150%0.510%0
Employees Performing Town Functions14.0014.00
Total Town Full-Time Equivalent (FTE)7.130.00
FY 2007-08FY 2008-09
Number ofTotal TownNumber ofTotal Town
EmployeesEmployeesEmployeesEmployees
TOTAL EMPLOYEES PERFORMING DPS FUNCTIONS43.0043.00
TOTAL TOWN FTE PERFORMING DPS FUNCTIONS29.0021.87
TOTAL EMPLOYEES PERFORMING TOWN FUNCTIONS77.0077.00
TOTAL TOWN FULL-TIME EQUIVALENT (FTE)57.0049.87
SEASONAL EMPLOYEES (POOL/DAYCAMPS) FTE5.905.90
TOTAL TOWN FULL-TIME EQUIVALENT (FTE)62.9055.77
Total Municipal Employees Including MUD (Less Seasonal)78.5078.00
25
TOWN OF TROPHY CLUB, TEXAS
26
MANAGER’S MESSAGE
27
TOWN OF TROPHY CLUB, TEXAS
28
29
30
BRIEF SUMMARY
31
TOWN OF TROPHY CLUB, TEXAS
32
TOWN OF TROPHY CLUB, TEXAS
TOWN OF TROPHY CLUB
AD VALOREM TAX DISTRIBUTION (%)
TEN YEAR SUMMARY
100%
80%
82%
82%
60%
84%
90%
85%
91%
91%
88%
88%88%
40%
20%
18%
18%
16%
15%
10%
9%
12%12%
12%
9%
0%
1999200020012002200320042005200620072008
I&S %O&M %
TAX RATE HISTORY
TAXO&MI&STOTAL%TAXO&MI&STOTAL%
YEARRATERATERATECHGYEARRATERATERATECHG
19860.1200019980.46580
0.120000.00000-0.406000.059800.0%
19870.1750019990.46051
0.175000.0000045.8%0.415000.04551-1.1%
19880.2270020000.46051
0.227000.0000029.7%0.417500.043010.0%
19890.2270020010.44051
0.227000.000000.0%0.400410.04010-4.3%
19900.2495020020.44051
0.249500.000009.9%0.387510.053000.0%
19910.2796020030.43051
0.279600.0000012.1%0.377510.05300-2.3%
19920.3361020040.43051
0.336100.0000020.2%0.377510.053000.0%
19930.3361020050.43051
0.336100.000000.0%0.359630.070880.0%
19940.4261020060.43051
0.336100.0900026.8%0.367230.063280.0%
19950.4111020070.43051
0.331100.08000-3.5%0.351040.079470.0%
19960.4100020080.45551
0.337000.07300-0.3%0.374310.081205.8%
19970.46580
0.400400.0654013.6%
33
TOWN OF TROPHY CLUB, TEXAS
TOTAL COMBINED TAX & ASSESSMENT DISTRIBUTION
FIVE YEAR SUMMARY
10.00000
9.00000
2.14230
2.09229
8.00000
7.00000
2.99179
2.64538
2.63184
6.00000
5.00000
2.85361
2.84529
2.62643
4.00000
2.29051
2.28068
3.00000
2.00000
2.784612.77629
2.57743
2.25128
2.23145
1.00000
0.00000
20042005200620072008
PUBLIC IMPROVEMENT DISTRICT NO. 1**
MUNICIPAL UTILITY DISTRICT NO. 1 (TARRANT COUNTY)*
MUNICIPAL UTILITY DISTRICT NO. 2
MUNICIPAL UTILITY DISTRICT NO. 1 (DENTON COUNTY)
ENTITY
20042005200620072008
C28: TOWN OF TROPHY CLUB0.430510.430510.430510.430510.45551
(+) PLUS APPLICABLE DISTRICT
ESD2: PUBLIC IMPROVEMENT DISTRICT NO. 1---0.090840.11602
W03: MUNICIPAL UTILITY DISTRICT NO. 10.280000.280000.250000.230000.22500
W05: MUNICIPAL UTILITY DISTRICT NO. 20.349000.349000.299000.279230.26423
(+) PLUS APPLICABLE COUNTY
DENTON COUNT0.254800.246480.231920.235890.23577
Y
TARRANT COUNT--0.646280.636280.62987
Y
TARRANT COUNTY--0.271500.266500.26400
TARRANT COUNTY COLLEGE DISTRICT --0.139380.139380.13797
TARRANT COUNTY HOSPITAL DISTRICT--0.235400.230400.22790
(+) PLUS SCHOOL DISTRICT
NORTHWEST INDEPENDENT SCHOOL DISTRIC1.819301.819301.665001.335051.33500
T
(=) EQUALS
MUNICIPAL UTILITY DISTRICT NO. 1 (DENTON COUNTY)2.784612.776292.577432.231452.25128
MUNICIPAL UTILITY DISTRICT NO. 1 (TARRANT COUNTY)*--2.991792.631842.64538
MUNICIPAL UTILITY DISTRICT NO. 22.853612.845292.626432.280682.29051
PUBLIC IMPROVEMENT DISTRICT NO. 1**---2.092292.14230
*Incorporated as a result of Denton/Tarrant County border dispute.
**RepresentsO&MassessmentforEmergencyServices.Residentsarealsoresponsibleforanadditionalflatdollar
amount debt assessment, which varies by lot size (not depicted).
34
TOWN OF TROPHY CLUB, TEXAS
TOWN OF TROPHY CLUB
ASSESSED NET TAXABLE VALUE ($M)
TEN YEAR SUMMARY
$800
$700
$600
$500
$400
$300
$200
$100
$0
1999200020012002200320042005200620072008
TAX YEAR1999200020012002200320042005200620072008
VALUE
378.9443.0497.6528.3564.6571.8598.3670.8749.9784.7
ANNUAL CHG
14%17%12%6%7%1%5%12%12%5%
35
TOWN OF TROPHY CLUB, TEXAS
AVERAGE HOME VALUE
FIVE YEAR SUMMARY
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
FY 2003-04FY 2004-05FY 2005-06FY 2006-07FY 2007-08
(Tax Year 2003)(Tax Year 2004)(Tax Year 2005)(Tax Year 2006)(Tax Year 2008)
FY 2003-04FY 2004-05FY 2005-06FY 2006-07FY 2007-08
AVERAGE HOME VALUE$191,206$187,611$189,922$210,363$225,268
NEW RESIDENTIAL PERMITS ISSUED
FIVE YEAR SUMMARY
60
50
40
30
20
10
0
FY 2003-04FY 2004-05FY 2005-06FY 2006-07FY 2007-08
FY 2003-04FY 2004-05FY 2005-06FY 2006-07FY 2007-08
PERMITS1856302455
36
37
38
39
40
41
TOWN OF TROPHY CLUB, TEXAS
REVENUE AND EXPENDITURE SUMMARY BY FUND/DEPARTMENT
2006-072007-082007-082007-082008-092009-10
GENERAL FUNDACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
General Fund (5,931,638) (7,231,116) (7,472,579) (7,140,886) (6,213,625) (6,599,390)
Trophy Club Park Fund (65,263) (109,980) (109,980) (46,629) (107,463) (112,806)
REVENUES$(5,996,901)$ (7,341,096)$ (7,582,559)$(7,187,514)$ (6,321,088)$ (6,712,196)
2006-072007-082007-082007-082008-092009-10
GENERAL FUNDACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
Emergency Medical Services 441,438 628,412 770,202 752,399 666,019 743,533
Manager's Office 511,050- 450,317 442,284 536,068 579,322
Human Resources 27,599- 30,375 28,124 39,219 41,910
Finance 224,350- 224,350 223,586 223,586 256,231
Administration 781,310 - - - - -
Information Systems 121,237 188,995 212,686 206,321 213,707 243,096
Legal 120,732 145,074 171,251 165,220 149,589 155,565
Police 1,184,081 1,353,541 1,421,761 1,373,448 1,411,784 2,137,777
Municipal Court 68,035 73,674 73,674 69,576 76,463 81,381
Facilities Management 100,954- 100,954 92,520 101,705 106,722
Recreation Total 199,201 487,465 459,284 425,373 455,987 527,402
Recreation General 181,338- 181,337169,870130,629 132,146
Athletic Programs 1,381 9,744 2,178 1,459 356 4,751
Pool 170,572 215,126 216,214 207,878 214,614 231,381
Recreation Programs 2,205 11,060 5,760 3,925 4,545 4,499
Day Camp Programs 25,043 70,197 53,794 42,241 68,582 71,571
Community Events - - - 16,229- 59,825
Swim Team - - - 21,032- 23,229
Parks Total 945,693 744,377 754,917 737,066 777,309 933,012
Parks General 677,719 482,866 515,231 511,041 530,563 677,167
Independence Park 55,125 64,430 61,430 58,129 65,522 68,418
Harmony Park 83,599 45,584 56,350 53,323 50,333 52,480
Beck Park 17,918 19,639 7,241 6,489 - -
Lakeview Soccer Fields 15,428 22,024 14,224 11,840 21,085 21,837
Medians & Common Areas 95,904 109,834 100,441 96,243 109,806 113,109
Community Development 672,148 520,919513,031 490,015 493,906 541,343
Planning & Zoning 160,500 132,283139,283 125,307 141,188 153,566
Fire Department 735,143 933,660 896,586 870,860 - -
Streets Total 339,191 864,349 663,498 652,143 791,450 1,013,653
Streets 301,681 752,049 459,454 449,579 594,655 736,495
Storm Sewer 37,510 112,300 112,300 112,300 114,340 190,287
Construction Inspections - 91,744- 90,263 82,455 86,871
Trophy Club Park Fund 62,644 109,980 115,139 115,135 107,463 112,806
EXPENDITURES$5,831,353$ 7,046,680$ 6,997,306$6,769,376$ 6,185,443$ 7,627,319
TOTAL REVENUES (SHORTFALL)/SURPLUS165,549$ $ 294,416$ 585,254$ 418,139$ 135,646$ (915,122)
42
TOWN OF TROPHY CLUB, TEXAS
REVENUE AND EXPENDITURE SUMMARY BY FUND/DEPARTMENT
2006-072007-082007-082007-082008-092009-10
INTEREST & SINKING FUNDACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
REVENUES$ (613,198)$ (1,047,924)$ (975,603)$ (897,971)$ (960,381)$ (868,460)
EXPENDITURES$ 543,920$ 906,435$ 907,751$ 907,739$ 904,918$ 911,728
Balance (Shortfall)/Surplus 69,278 141,489 67,852 (9,768) 55,463 (43,268)
Interfund Trans In (GF) - - - - -
TOTAL REVENUES (SHORTFALL)/SURPLUS234,827$ $ 435,905$ 653,105$ 408,370$ 191,108$ (958,390)
43
TOWN OF TROPHY CLUB, TEXAS
TOP PRIORITY SUPPLEMENTAL FUNDING REQUESTS
FISCAL YEAR 2008-2009
AmountTownMUD
Supplemental Request TitleDept/ Program
RequestedPortionPortion
Long term planningManager's Office$ 15,000
$ 15,000$ -
Architectural fees for new Police StationPolice$ 100,000$100,000$ -
LifePakEMS$ 19,000
$ 19,000$ -
Comprehensive Land Use PlanPlanning & Zoning$ 9,000
$ 9,000$ -
Street sign upgrade (1/2 amount required) Streets$ 17,920
$ 17,920$ -
Backup system for police digital video/Asset managememt softwareInformation Systems$ 9,500
$ 7,000$ 1,250
Dump Truck ($46K over 7 years)Streets$ 8,700
$ 8,700$ -
Animal Control OfficerPolice$ 49,696
$ 49,696$ -
TML Annual Conference (4 Council/Mayor)Manager's Office$ 3,811
$ 3,811$ -
Meals on Wheels operational offsetManager's Office$ 1,200
$ 1,200$ -
TOTAL$ 233,827$231,327$1,250
SUPPLEMENTAL FUNDING REQUEST LISTING
FISCAL YEAR 2008-2009
AmountTownMUD
Supplemental Request TitleDept/ Program
RequestedPortionPortion
Lifepak 12EMS$ 19,000
$ 19,000$ -
Deputy ChiefFire/EMS$ 103,335
$ 50,634$ 52,701
Firefighter/Paramedic (hire date April 09)Fire/EMS$ 31,482
$ 15,426$ 16,056
Firefighter/Paramedic (hire date Oct 08)Fire/EMS$ 63,741
$ 31,233$ 32,508
Long term planningManager's Office$ 15,000
$ 15,000$ -
Meals on Wheels operational offsetManager's Office$ 1,200
$ 1,200$ -
TML Annual Conference (4 Council/Mayor)Manager's Office$ 3,811
$ 3,811$ -
Asset management softwareInformation Systems$ 2,500
$ 1,250$ 1,250
Attendance Enterprise additional usersInformation Systems$ 1,500
$ 750$ 7 50
Audio/Visual upgrade for Public Works Conference RoomInformation Systems$ 1,500
$ 750$ 7 50
Backup AC unit for server roomInformation Systems$ 5,250
$ 2,625$ 2,625
Backup system for police digital videoInformation Systems$ 7,000
$ 7,000$ -
Disaster Recovery Parts kitInformation Systems$ 6,620
$ 3,310$ 3,310
Storage Area Network (SAN)Information Systems$ 36,000
$ 18,000$ 18,000
Wireless access hot spotsInformation Systems$ 29,400
$ 26,800$ 2,600
Animal Control OfficerPolice$ 49,696
$ 49,696$ -
Animal Control vehiclePolice$ 8,000
$ 8,000$ -
Fifth patrol unitPolice$ 10,000
$ 10,000$ -
Issued firearmsPolice$ 12,000
$ 12,000$ -
Needs Assessment/Architectural feesPolice$ 100,000$100,000$ -
Patrol SupervisorPolice$ 81,277
$ 81,277$ -
Patrol vehicle equipmentPolice$ 6,530
$ 6,530$ -
Police records management softwarePolice/ Court$ 36,900
$ 36,900$ -
$
Police video system for 5th unitPolice6,500
$ 6,500$ -
RADARPolice$ 24,400$ -
$ 24,400
TASERPolice$ 20,000
$ 20,000$ -
Two Police OfficersPolice$ 128,279$128,279$ -
Building maintenanceFacilities Management$ 44,110
$ 22,055$ 22,055
Concession Workers/Cashiers - PoolRecreation$ 12,017
$ 12,017$ -
Comprehensive Land Use Plan - Town PlannerPlanning & Zoning$ 9,000
$ 9,000$ -
Flatbed dump truckStreets$ 4,000
$ 4,000$ -
One ton truckStreets$ -
$ -
Street sign upgrade (1/2 amount required) Streets$ 17,920
$ 17,920$ -
TOTAL$ 897,968$745,363$152,605
44
GENERAL FUND:
REVENUES
45
TOWN OF TROPHY CLUB, TEXAS
46
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
ADOPTED REVENUES
PARK & POOL
3%
MISCELLANEOUS
PUBLIC SAFETY &
INCOME
COURT
3%
5%
PERMITS, LICENSES
& FEES
24%
TAXES
56%
FRANCHISE FEES
9%
GENERAL FUND
ADOPTED EXPENSES
MUNICIPAL COURT
FACILITIES
1%
POLICE
LEGAL
MANAGEMENT
26%
3%
2%
INFORMATION
SYSTEMS
4%
RECREATION
8%
FINANCE
5%
HUMAN RESOURCES
PARKS
1%
14%
STREETS
MANAGER'S OFFICE
14%
10%
EMS
0%
12%
47
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
REVENUES
103-000
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
TAXES
40000 Property Taxes (2,432,824) (2,616,333) (2,616,333) (2,578,409) (2,860,291) (3,251,153)
40001 Supp'l Assessment - Emerg Svcs (12,056)- (12,056) - - -
40005 Property Taxes/Prior Year (21,726) (19,000) (19,000) (23,884) (22,882) (26,009)
40015 Property Taxes/P & I (21,470) (16,000) (16,000) (23,944) (22,882) (26,009)
40025 Mixed Beverage Tax (12,857) (14,000) (14,000) (13,100) (14,000) (16,100)
40030 Sales Tax - General (474,336) (460,000) (460,000) (431,998) (502,286) (517,355)
40035 Sales Tax - Street Maintenance (118,583) (115,000) (115,000) (107,999) (125,572) (129,339)
TOTAL TAXES$(3,081,796)$(3,252,389)$(3,252,389)$(3,179,334)$(3,547,913)$(3,965,964)
FRANCHISE FEES
41000 Electric/Gas (344,045) (365,650) (337,373) (337,373) (376,372) (432,828)
41005 Telecommunications (41,612) (62,285) (62,285) (58,479) (50,000) (57,500)
41010 Cable (35,980) (36,000) (65,000) (64,315) (70,000) (77,000)
41015 Allied Waste (40,839) (38,611) (38,611) (39,572) (41,720) (44,720)
TOTAL FRANCHISE FEES$(462,477)$ (502,546)$ (503,269)$ (499,739)$ (538,092)$(612,048)
PERMITS, LICENSES & FEES
42000 P & Z Administrative Fees (3,409) (11,865) (1,800) (1,785) (1,000) (1,050)
42005 Developer Fees (190,650) (600,563) (600,563) (336,210) (116,500) (47,000)
42010 Building Permits (121,238) (590,000) (311,115) (311,115) (840,000) (384,000)
42014 Fire Permits/Sprinkler (2,325) (5,500) (5,500) (4,725) (7,875) (525)
42015 Miscellaneous Permits (23,772) (15,083) (27,395) (27,395) (25,300) (29,095)
42020 Zoning Fees (2,055) (5,000) (5,000) (1,979) (2,100) (2,100)
42025 Platting Fees (41,268) (40,000) (7,800) (7,830) (5,000) (5,000)
42030 Trash Revenue (295,032) (313,889) (313,889) (296,697) (322,750) (360,250)
42035 Plumbing Permits (21,184) (25,300) (25,300) (21,799) (27,830) (32,005)
42040 Storm Drainage (111,452) (112,300) (112,300) (112,857) (114,340) (117,940)
TOTAL PERMITS, LICENSES & FEES(812,385)$ $(1,719,500)$(1,410,662)$(1,122,391)$(1,462,695)$ (978,965)
PUBLIC SAFETY & COURT
(168,000)
43000 EMS Runs (121,743) (130,000) (142,000) (143,526)(155,000)
43010 Denton/Tarrant Cty Pledge - EMS (8,345) (8,100) (8,100)(9,552)(8,213)
(9,445)
43099 Misc EMS Revenue 1,083 (2,000) (2,000) (30) (2,000) (2,100)
43100 Municipal Court Fines/Fees (99,541) (132,000) (105,000) (106,092) (100,880) (105,924)
43200 Police Grants (55,605) - - - - -
43210 TCLEOSE Training Allotment (2,203) (4,015) - - - -
43215 Insurance Settlements (5,080) - (1,820)- - -
43225 Animal Registration/Donations (1,225) (3,000) (3,000) (1,924) (3,000) (3,060)
43230 NISD Contribution (15,000) (45,000) (45,000) (45,000) (20,750) (21,818)
43399 Misc Police Revenue (2,135) (1,000) (1,000) (823) (1,500) (1,530)
43415 Denton/Tarrant Cty Pledge - Fire (13,750) (13,750) (13,750) (13,750) - -
43420 Intergov Trans In (MUD1 Fire) (400,209) (515,293) (515,293) (515,293) - -
43425 Intergov Trans In (MUD2 Fire) (325,557) (387,060) (387,060) (387,060) - -
(50,296)- --
43426 Intergov Trans In (Other) --
43430 Fire Grants(23,444)
- - - - -
43599 Misc Fire Revenue (1,145) (5,500) (5,500) (1,000) - -
TOTAL PUBLIC SAFETY & COURT(1,073,899)$$(1,246,718)$(1,227,703)$(1,276,166)$ (291,343)$ (311,877)
PARK & POOL
44010 Interfund Trans In (TC Park) (2,057) (22,000) (22,000) (18,420) - -
44035 Pool Revenues - Aquatics (40,251) - - - - -
46200 Athletic Programs (2,690) (10,520) (2,000) (1,975) (4,500)-
46400 Recreation Programs (5,464) (10,000) (10,000) (7,036) (5,000) (5,700)
46405 Recreation Rentals (4,500)- (4,500) (6,605) (4,500) (4,725)
46600 Day Camp Programs (28,732) (71,300) (36,000) (36,246) (71,300) (74,499)
46805 Aquatic Programs (43,175)- (43,175) (44,755) (42,966) (46,309)
46810 Pool Concessions (11,625) (14,000) (14,000) (10,074) (14,700) (15,435)
46815 Pool Entry Fees (1,800)- (1,800) (4,997) (1,800) (1,890)
46820 Pool Rentals (7,500)- (7,500) (4,410)(7,500) (7,875)
46825 Swim Team Programs - - - (18,750)- (20,947)
TOTAL PARK & POOL$ (90,820)$ (184,795)$ (140,975)$ (134,518)$ (166,516)$ (181,880)
48
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
REVENUES
103-000
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
MISCELLANEOUS INCOME
48000 Contribution From PID - (390,035)- (390,035) - -
49000 Capital Lease Proceeds (119,461) - - (38) - -
49005 Loan Proceeds - (256,836)- (256,836) (17,500) (350,000)
49010 Interest Income (90,326) (76,000) (76,000) (66,805) (67,959) (75,000)
49016 Nextel Tower Revenue (30,000) (30,000) (30,000) (30,000) (30,000) (30,000)
49030 Vending Revenue (500)- (500) (18) (1,700) (1,700)
49031 Cty Veh Reg Fees/Child Safety (8,920) (22,370) - - - -
49036 GASB Reserves (5,000) - (10,000)- - -
49050 Beautification Revenues (69,391) - - - - -
49055 Community Events Revenue (22,933) (20,500) (20,500) (16,886) (17,000) (17,000)
49130 Intergov Trans In (EDC/MUD) (37,880) (29,907) (110,840) (110,840) (29,907) (29,907)
49150 Intergov Trans In (Parks/Pool) (40,932) - - - - -
(27,370) (27,370) (25,000) (26,250)
49900 Miscellaneous Income (23,807)(117,392)
49901 Records Management Revenue - --
(446) (1,000) (1,000)
49905 Gas Well Revenues (12,264) (25,000) (25,000) (18,976) (16,000) (16,800)
49990 CIA Lien Revenues (999) (3,500) (500) (487) (1,000) (1,000)
TOTAL MISCELLANEOUS INCOME (461,913)$ $ (325,169)$ (937,581)$ (928,738)$ (207,066)$ (548,657)
TOTAL REVENUES$(5,983,288)$(7,231,117)$(7,472,579)$(7,140,886)$(6,213,625)$(6,599,390)
49
TOWN OF TROPHY CLUB, TEXAS
50
GENERAL FUND:
EXPENSES
51
TOWN OF TROPHY CLUB, TEXAS
52
GENERAL FUND:
EMERGENCY MEDICAL SERVICES
53
TOWN OF TROPHY CLUB, TEXAS
54
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND:
EMERGENCY MEDICAL SERVICES (103-025)
Mission
To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire,
medical, rescue, and calls for public service.
Departmental Goal
The Emergency Medical & Fire-Rescue Services Department is committed to providing the highest level of
emergency service through public and community education, emergency response and enforcement. By
utilizing dedicated and highly trained personnel, the department can more efficiently protect the lives, property
and welfare of an urban community.
Fiscal Year 2007- 2008 Accomplishments
Provided specialized Emergency Medical Services (EMS) training which enhanced pre-hospital patient care
by completing Advance Cardiac Life Support (ACLS), Basic Trauma Life Support (BTLS), and Pediatric
Advanced Life Support (PALS).
Provided Cardiopulmonary Resuscitation (CPR) and Hazardous Materials (HazMat) awareness training to
Police Services, Public Works and Town staff.
Provided specialized EMS training for EZ I/O per Medical Control.
Provided specialized training for wireless data transmission per Medical Control.
Took delivery of 2008 American Emergency Vehicles (AEV) / C-4500 Ambulance.
Assisted in CPR training of over 4,000 Student Councils of America conference attendees.
Fiscal Year 2008- 2009 Departmental Objectives
Increase public education programs for schools, corporations, and civic groups consistent with community
demand.
Continue to provide specialized training for wireless data transmission per Medical Control.
Complete EMS education to further enhance pre-hospital patient care with Medical Advanced Life Support
(MALS) training.
st
Participate in Trophy Club’s 1 annual Citizen Fire Academy by providing CPR and First Aid training.
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
EMS alarms responded to N/A N/A N/A 410
Medical transports completed N/A N/A N/A 300
N/A N/A N/A 675
Continuing education training hours
(total employees)
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
Third party collection rate N/A N/A N/A 65%
N/A N/A N/A 90%
Response time to EMS alarms in less than six
minutes
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 6.37
55
TOWN OF TROPHY CLUB, TEXAS
EMERGENCY MEDICAL SERVICES
ADOPTED EXPENSES
PERSONNEL
SERVICES
81%
PROFESSIONAL &
CONTRACTUAL
SERVICES
4%
OPERATING
EXPENSES
1%
CONSUMABLE
CAPITAL
SUPPLIES
EXPENSES
6%
8%
56
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
EMERGENCY MEDICAL SERVICES
103-025
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 257,028 348,779 380,473
3 30,210 3 30,210 3 29,069
50010 Overtime 28,837 38,718 40,267
3 5,952 3 5,952 3 5,005
50011 DPS Holiday Pay 5,329 10,365 10,814
1 0,046 1 0,046 7 ,795
50015 Longevity/Certification 3,570 - -
- - -
50016 Longevity- 2,118 2,598
1 ,847 1 ,847 1 ,713
50017 Certification- 3,234 3,234
3 ,381 3 ,381 2 ,127
50020 Retirement 33,444 48,905 54,673
4 7,680 4 7,680 4 4,539
50025 Group Insurance 28,509 - -
- - -
50026 Medical Insurance- 38,375 53,263
3 6,651 3 6,651 3 4,713
50027 Dental Insurance- 2,413 3,349
2 ,306 2 ,306 2 ,162
50028 Vision Insurance- 564 788
5 28 5 28 5 14
50029 Life Insurance & Other- 2,596 2,862
2 ,853 2 ,853 1 ,985
50030 Social Security Taxes 16,84923,453 24,835
2 2,048 2 2,048 21,199
50035 Medicare Taxes 3,940 5,485 5,808
5 ,156 5 ,156 4 ,958
50040 Unemployment Taxes312 2,223 2,514
1 ,720 1 ,720 7 78
50045 Workman's Compensation 2,664 9,425 10,224
6 ,890 6 ,890 7 ,213
50060 Pre-Employment Physicals/Testing 675 1,083
2 14 6 75 6 75 4 42
TOTAL PERSONNEL SERVICES$ 380,695$ 537,328$ 596,785
$ 5 07,944$ 5 07,944$ 4 94,210
PROFESSIONAL & CONTRACTUAL SERVICES
55070 Independent Labor 4,571 - -
5 ,927 - -
55080 Maintenance & Repairs - - -
- - -
55090 Vehicle Maintenance 4,897 3,445 3,790
4 ,445 4 ,445 3 ,840
55095 Equipment Maintenance 2,670 3,000 3,150
3 ,365 3 ,365 2 ,896
55165 Collection Fees- 21,700 23,520
1 8,200 1 8,200 1 8,565
55190 Hazmat Disposal 96 250 260
5 11 5 11 9 9
TOTAL PROF & CONTRACTUAL SERVICES12,234$ $ 28,395$30,720
$ 3 2,448$ 2 6,521$ 2 5,400
OPERATING EXPENSES
60005 Telephone 48100 103
1 50 1 50 31
60010 Communications/Pagers/Mobiles 1,591 1,476 1,506
2 ,484 2 ,484 1 ,205
60035 Postage 44 65 66
6 2 6 2 8 1
60060 Inspection Fees- - 870
8 70 8 70 8 63
60066 Publications/Books/Subscripts 48 420 441
4 00 4 00 9 7
60070 Dues & Memberships 366 574 603
4 27 4 27 2 56
60075 Meetings - - -
- - 7 7
60080 Schools & Training 1,052 1,350 1,620
1 ,330 1 ,330 1 ,145
60100 Travel & Per Diem275 1,400 1,680
2 ,397 2 ,397 1 ,044
60110 Physicals/Testing- - -
5 00 5 00 -
60125 Advertising - 150 153
- - -
60195 Flags & Repair- 1,780 1,869
1 ,780 1 ,780 2 ,163
100 102
60245 Miscellaneous Expenses-
5 3 2 8
53
60360 Furniture/Equipment < $5000- - -
5 00 5 00 -
TOTAL OPERATING EXPENSES$ 3,423$ 7,415$ 9,013
$ 1 0,953$ 1 0,953$ 6 ,992
CONSUMABLE SUPPLIES
65005 Fuel & Lube 4,285 9,167 9,625
5 ,220 5 ,220 5 ,561
65010 Uniforms 2,796 3,770 4,353
2 ,770 2 ,770 2 ,623
65025 Small Equipment613 3,150 5,345
1 ,050 1 ,050 1 ,548
65060 Disposable Supplies 5,085 8,000 8,800
7 ,888 7 ,888 8 ,641
65070 Medical Control 7,887 9,281
6 ,900 7 ,035 7 ,035 6 ,975
65075 Pharmacy 1,887 4,000 4,560
1 ,920 1 ,920 2 ,520
65080 Oxygen 800 824
4 07 8 40 8 40 4 49
65085 Office Supplies 64 150 155
3 10 3 10 3 2
65095 Maintenance Supplies 70 200 210
2 00 2 00 -
65105 Printing- 103 106
1 03 1 03 -
TOTAL CONSUMABLE SUPPLIES$ 22,107$37,227$ 43,259
$ 2 7,336$ 2 7,336$ 28,349
57
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
EMERGENCY MEDICAL SERVICES
103-025
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
CAPITAL EXPENSES
69005 Capital Expenses- 24,296-
- - -
69035 Vehicles - 4,000
- - - 21,500
69050 Radios 2,248 2,500-
- - -
69200 M682 Ambulance/Equipment 20,731 - -
2 0,731 2 0,731 2 0,731
69201 M681 Ambulance/Equipment- 34,154 32,962
2 9,000 1 76,717 1 76,717
TOTAL CAPITAL EXPENSES$ 22,979$ 55,654$ 63,758
$ 4 9,731$ 1 97,448$ 1 97,448
TOTAL EXPENDITURES$ 441,438$ 666,019$ 743,533
$ 6 28,412$ 7 70,202$ 7 52,399
58
GENERAL FUND:
MANAGER’S OFFICE
59
TOWN OF TROPHY CLUB, TEXAS
60
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
MANAGER’S OFFICE (103-027)
Mission
The mission of the Town Manager’s Office is to improve citizen awareness, understanding and participation in
Town programs, services, and issues, as well as promote a positive public image of the organization; provide
quality print, media, video and communication support to all Town departments; assist Town Council with
information dissemination and media relations: and facilitate and improve communications to help create an
informed employee work base; oversee a records management program for the Town that provides for the
identification, maintenance, retention, security, electronic storage, disposition, and preservation of the Town
records, including Public information requests; administer Town Elections ensuring a fair and just election
process; attest contracts, assessment certification, and other legal instruments when executed by the authorized
officers of the Town of Trophy Club; and perform such other duties as may be required of the Town Secretary by
the Town Charter, the Town Council, or state law.
Departmental Goal
The Manager’s Office Department facilitates the success of the Town through customer service, communication,
coordination and collaboration, and fiscal integrity. The Manager’s Office staff combines the efficient and
effective use of knowledge and problem solving to administer policy in a manner that is both reliable and
accurate. The Manager’s Office provides customer service through anticipating customer expectations;
leadership and direction to the organization; municipal and special elections; maintenance of official records;
responses to requests for information and assistance; and serves as a liaison between Town administration and
the Town Council, as well as to the media.
Fiscal Year 2007- 2008 Accomplishments
Completed the programs and services assigned by the Town Council as outlined by the FY07-08 Budget.
Strengthened intergovernmental relations, particularly with Municipal Utility Districts (MUD), surrounding
cities and school district.
Continued a proactive communication process, utilizing the newsletter, list-serve, website, Channel 7, the
marquees and Citizen Relationship Management System (CRMs).
Ensured that appropriate training was provided to qualified staff and professional residents on boards and
commissions.
Reviewed and reconfigured the workforce and working environment to maximize efficiency and improve
workflow for all employees, volunteers, boards, commissions and advisory groups.
Worked with elected officials, fellow staff members and residents to ensure orderly and timely development
of remaining land within the Town.
Worked with volunteers and Town Council to develop survey of current interests.
Completed Public Improvement District (PID) bond funding.
Completed a four public entity agreement to construct Northwest Parkway to serve Byron Nelson High
School.
Worked with the Municipal Utility Districts (MUD), Town Council, and consultant to develop and produce a
financial analysis for Town/MUD consolidation scenarios.
Contracted for city-wide communication device (Connect CTY) to notify residents of road closures, important
meeting dates and times, and public safety issues.
Conducted a Joint Election in May.
Facilitated 174 requests for information.
Played an intricate role in the first residential Pubic Improvement District in the State of Texas by facilitating
the meetings and supplying support services to the many parties involved and controlling the legal
documents and agreements between the Town and the private developer.
Expanded newsletter circulation by negotiating an agreement with the Trophy Club Times.
Completed digitization of Town Ordinances, Resolutions, Proclamations and Minutes.
61
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
MANAGER’S OFFICE
(continued)
Fiscal Year 2008- 2009 Departmental Objectives
Continue development, review, and construction of Public Improvement District (PID).
Continue facilitation of joint Town and Municipal Utility District consolidation study.
Continue focus on evaluating and attracting new economic development growth and funding options to the
Town.
Oversight and management of Northwest Parkway construction project that involves four public entities and
a private developer.
Continue discussions with the Army Corps of Engineers to develop and finalize a Loop Road Connection
plan.
Develop in conjunction with the Town Council, a long term strategic plan and Town goals.
Continue to pursue funding and partnership opportunities with Denton and Tarrant Counties for construction
projects.
Develop Economic Development Strategic Plan utilizing EDC-4B Board Members.
Develop Long Term Capital Improvement Plan.
Update the Records Policy Manual and provide staff training.
Research and implement a more comprehensive Agenda Management System and provide staff training.
Redesign the Town of Trophy Club’s website.
Begin an extensive process of developing a record control schedule for all Town Departments and conduct
an inventory of said records.
Begin digitization process of the Permit Department files.
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
Produce weekly update for the Town Council N/A N/A N/A 52
Number of Open Records Requests Processed N/A N/A N/A 72
Number of Elections Conducted N/A N/A N/A 2
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
N/A N/A N/A 100%
Completion of program and services adopted or
amended in Budget
N/A N/A N/A 100%
Town documents uploaded to records
management software within 3 days of approval
N/A N/A N/A 100%
Post approved minutes of all Town Boards and
Commissions to the Town’s website
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 3.5
62
TOWN OF TROPHY CLUB, TEXAS
MANAGER'S OFFICE
ADOPTED EXPENSES
PERSONNEL
SERVICES
87%
PROFESSIONAL &
CONTRACTUAL
SERVICES
2%
OPERATING
EXPENSES
CONSUMABLE
11%
SUPPLIES
0%
63
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
MANAGER'S OFFICE
103-027
ACCOUNT2006-07
2007-082007-082007-082008-092009-10
CTUA
NUMBERDESCRIPTION
ALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages - 276,687 276,687 282,589 292,630 304,335
50006 Salaries Adjustments - 68,600 - - 73,657 79,110
50010 Overtime - 3,025 3,025 1,022 500 500
6
5001 Longevity - 466 466 466 778 1,068
50020 Retirement - 36,222 36,222 35,456 37,479 39,590
6
5002 Medical Insurance - 15,803 16,500 16,161 18,191 23,070
50027 Dental Insurance - 947 947 953 1,069 1,355
50028 Vision Insurance - 258 258 256 284 362
50029 Life Insurance & Other - 1,902 4,000 3,633 1,772 1,814
50030 Social Security Taxes - 17,959 17,959 16,592 18,633 19,309
50035 Medicare Taxes - 4,200 4,200 4,144 4,358 4,516
50040 Unemployment Taxes - 945 945 377 1,134 1,197
50045 Worker's Compensation - 591 591 218 838 871
50050 Auto Allowance - 9,600 10,200 10,075 10,800 10,800
50060 Pre-Employment Physicals/Testing - - - 35 - -
50070 Employee Relations - 1,750 1,750 460 838 880
S$ - $ 438,956 $ 373,751 $ 372,437 $ 462,961 $ 488,777
TOTAL PERSONNEL SERVICE
S
PROFESSIONAL & CONTRACTUAL SERVICE
55070
Independent Labor - 1,958 1,958 1,405 1,958 2,154
5
5507 Records Management - 1,375 1,375 953 1,020 1,040
5
5509 Equipment Maintenance - 350 350 277 - -
55160 Professional Outside Services - 5,000 6,500 6,375 4,324 19,324
5
5599 Mayor/Council Expenses - 4,573 5,000 4,802 5,273 9,611
S$ - $ 13,256 $ 15,183 $ 13,813 $ 12,575 $ 32,130
TOTAL PROF & CONTRACTUAL SERVICE
S
OPERATING EXPENSE
60005
Telephone - 780 780 371 803 827
60010 Communications/Pagers/Mobiles - 3,538 3,538 2,337 2,700 2,754
5
6003 Postage - 1,050 1,050 1,211 1,071 1,092
60040 Service Charges & Fees - - - 10 - -
5
6006 Newsletter/Year In Review - 20,922 20,922 20,922 20,922 21,759
6
6006 Publications/Books/Subscriptions - 154 600 438 154 162
60070 Dues & Memberships - 14,445 14,445 12,185 11,056 11,609
5
6007 Meetings - 1,893 1,893 1,949 1,761 1,814
60080 Schools & Training - 1,755 1,755 2,468 1,815 2,206
60100 Travel & Per Diem - 1,666 4,500 4,691 2,915 3,411
5
6011 Elections - 7,660 4,500 3,519 12,325 7,660
5
6012 Advertising - 3,800 3,800 2,093 3,800 3,876
5
6024 Miscellaneous Expenses - - - 198 - -
5
6025 Meals on Wheels - - - - - 1,200
S$ - $ 57,663 $ 57,783 $ 52,393 $ 59,322 $ 57,169
TOTAL OPERATING EXPENSE
CONSUMABLE SUPPLIES
5
6508 Office Supplies - 675 2,000 1,956 695 716
5
6509 Maintenance Supplies - - - 20 - -
5
6510 Printing - 500 1,600 1,665 515 530
S$ - $ 1,175 $ 3,600 $ 3,641 $ 1,210 $ 1,246
TOTAL CONSUMABLE SUPPLIE
TOTAL EXPENDITURES$ - $ 511,050 $ 450,317 $ 442,284 $ 536,068 $ 579,322
64
GENERAL FUND:
HUMAN RESOURCES
65
TOWN OF TROPHY CLUB, TEXAS
66
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
HUMAN RESOURCES (103-028)
Mission
The mission of Human Resources is to provide quality services and support in employment, training, employee
relations, benefits, compensation, and payroll such that employees are enabled to better serve their customers
and meet the organizational goals of the Town.
Departmental Goal
Human Resources is responsible for the selection, recruitment and retention of employees; benefits
administration; classification and compensation; employee relations; drug testing program; training and
development; payroll management; legal compliance with state and federal human resource and risk
management laws and regulations; employee benefit insurance procurement; property and liability claims
management; and decisions regarding risk avoidance, risk retention, risk financing and/or risk transfer; provide
quality services and support in risk management techniques to protect Town physical, financial and human
assets from damage, loss, or injury; attract and retain qualified individuals through a competitive compensation
and benefits package; implement processes, procedures, and programs that ensure equal opportunity
employment and legal compliance and enhance diversity in the workplace; and develop, update and administer
competitive, responsive and cost-effective health, life and long/short-term disability programs.
Fiscal Year 2007- 2008 Accomplishments
Ensured that the best-qualified and capable applicants were interviewed and hired when filling vacant
positions.
Ensured that employee benefits (group health insurance, dental insurance, retirement system, cafeteria
plan, etc.) were competitive with local municipalities, while providing maximum benefit per dollar expended
by the citizens.
Implemented and completed personnel policies employee training.
Implemented an internal monthly HR newsletter.
Updated the Human Resources intranet page.
Completed the 2007 Wage and Salary Survey using Texas Municipal League (TML) data.
Developed an Employee Action Committee.
Negotiated a minimum increase (7%) in health insurance costs without plan changes.
Fiscal Year 2008- 2009 Departmental Objectives
Inspire and encourage a high level of employee morale through recognition, effective communication and
delivering constant feedback.
Update pay plan to market to address turnover, and become more competitive.
Enhance risk management program related to high number of worker’s compensation and general
liability claims.
Develop a Wellness Program for staff with the long-term goal of reducing overall costs associated
with health premiums.
Provide a health fair for employees and their families.
Review and update the Town’s Personnel Policy Manual.
Through Employee Action Committee, enhance employee relations between coworkers by providing
opportunities to learn and grow together in events such as monthly social gatherings in recognition of
employees’ anniversaries and birthdays.
67
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
HUMAN RESOURCES
(continued)
2006-07 2007-08 2007-08 2008-09
Workload Measures
ActualActualEstimateProposed
N/A N/A N/A 350
Number of applications processed (not including
seasonal)
FMLA requests processed N/A N/A N/A 10
Workers’ compensation claims processed N/A N/A N/A 5
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
N/A N/A N/A 95%
Benefit issues identified and resolved within 10
working days
N/A N/A N/A 90%
Percentage of worker’s compensation filed within
legal requirements
N/A N/A N/A 100%
Maintain 90% employee retention
(not including seasonal)
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 0.5
68
TOWN OF TROPHY CLUB, TEXAS
HUMAN RESOURCES
ADOPTED EXPENSES
PERSONNEL
SERVICES
91%
OPERATING
EXPENSES
8%
CONSUMABLE
SUPPLIES
1%
69
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
HUMAN RESOURCES
103-028
ACCOUN2006-07
T
2007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONCTUA
AL
BUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
Salaries & Wages - 15,529 17,000 16,902 23,807 24,759
50005
Longevity - - - - 68 98
50016
Retirement - 1,941 2,200 2,081 2,937 3,107
50020
Medical Insurance - 2,258 2,258 1,700 2,416 3,063
50026
Dental Insurance - 130 130 135 195 247
50027
Vision Insurance - 36 36 27 38 49
50028
Life Insurance & Other - 153 1,200 918 2,950 2,958
50029
Social Security Taxes - 963 963 1,029 1,470 1,528
50030
Medicare Taxes - 225 225 241 344 357
50035
Unemployment Taxes - 135 135 45 162 171
50040
Worker's Compensation - 32 32 29 66 68
50045
Pre-Employment Physicals/Testing - 19 19 - - -
50060
Employee Relations - 1,300 1,300 556 1,300 1,625
50070
TOTAL PERSONNEL SERVICES$ - $ 22,722 $ 25,498 $ 23,664 $ 35,753 $ 38,030
OPERATING EXPENSES
Telephone - 60 60 3 25 26
60005
Communications/Pagers/Mobiles - 210 210 289 210 210
60010
Postage - 250 250 268 100 102
60035
Publications/Books/Subscriptions - 419 419 211 440 462
60066
Dues & Memberships - 429 429 438 475 499
60070
Meetings - 125 125 11 130 134
60075
Schools & Training - 402 402 611 850 893
60080
Travel & Per Diem - 72 72 219 76 80
60100
Physicals/Testing - 610 610 1,155 650 950
60110
Furniture/Equipment < $5000 - 500 500 909 - -
60360
TOTAL OPERATING EXPENSES$ - $ 3,077 $ 3,077 $ 4,115 $ 2,956 $ 3,355
CONSUMABLE SUPPLIES
Office Supplies - 800 800 332 400 412
65085
Printing - 1,000 1,000 14 110 113
65105
TOTAL CONSUMABLE SUPPLIES$ - $ 1,800 $ 1,800 $ 346 $ 510 $ 525
TOTAL EXPENDITURES $ - $ 27,599 $ 30,375 $ 28,124 $ 39,219 $ 41,910
70
GENERAL FUND:
FINANCE
71
TOWN OF TROPHY CLUB, TEXAS
72
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
FINANCE (103-029)
Mission
The Finance Department’s mission is to safeguard the Town’s assets by maximizing resources, minimizing
costs and protecting cash principle; ensure the Town’s financial accountability and responsible use of resources;
and plan for the Town’s future financial growth and ensure that the Town remains fiscally sound.
Departmental Goal
The Finance Department is the financial arm of Town operations, which is responsible for tax, treasury, budget
and accounting functions. The department oversees preparation of various internal and external financial
reports, manages the Town’s portfolio, cash, debt service and hotel occupancy tax program. The department
aims to optimize the Town’s interest earnings potential; maintain a working relationship with the appraisal
districts (Denton and Tarrant County); collect, record, summarize and report the results of all financial
transactions that occur within Town operations; prepare the annual audit; provide the highest level of service in
administering the Town’s budget and implementing innovative approaches toward budgeting
Fiscal Year 2007- 2008 Accomplishments
Backfilled the Financial Analyst position, which has been vacant for approximately two years.
Successfully completed the integration and update of the financial software package to a Windows version.
Completed Janitorial Services Request for Proposal (RFP) and negotiated selection of new vendor.
Developed a grant notification and submittal process.
Developed a vehicle/equipment loan and lease notification and submittal process.
Developed an asset notification and submittal process.
Further enhanced the Hotel & Motel reporting process, to include better auditing of federal/state exemptions.
Submitted bi-annual Ways & Means report to Town Council.
Received unqualified annual audit.
Adopted a balanced budget with a reduction in expenditures.
Fiscal Year 2008- 2009 Departmental Objectives
Take initial steps to obtain the Distinguished Budget Award and exemplary rating as a communication
device, policy document, operation guide, and financial plan from the Government Finance Officers
Association’s (GFOA) Distinguished Budget Award program.
Integrate billing options into Trophy Club’s website by creating a means to make payments online (i.e.
Municipal Court, Permitting, etc).
Implement an education process to increase awareness of the Trophy Club Public Improvement District to
both the general public and its residents.
Continue the implementation and enhancement of our financial software package, to include document
scanning.
Continue development of a five year long-range Capital & Replacement Schedule, which will address critical
infrastructure and operational needs.
Continue development/update of accounting policies and procedures to ensure compliance with
Governmental Accounting Standards Board (GASB)/GAAP requirements.
Continue to improve and document internal control procedures.
Receive unqualified annual audit.
Research purchasing alternatives in an effort to continue reducing expenditures for next fiscal year.
73
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
FINANCE
(continued)
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
N/A N/A N/A
Journal entries/checks processed 3,500
N/A N/A N/A
Payroll transactions processed3,000
N/A N/A N/A
Purchase card transactions processed 2,500
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
N/A N/A N/A
General obligation bond rating A2
N/A N/A N/A
Overtime costs $3,500
N/A N/A N/A
Vendor invoices processed within 30 days 99%
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 2.0
74
TOWN OF TROPHY CLUB, TEXAS
FINANCE
ADOPTED EXPENSES
PERSONNEL
SERVICES
68%
PROFESSIONAL &
CONTRACTUAL
SERVICES
CONSUMABLE
28%
SUPPLIES
OPERATING
1%
EXPENSES
3%
75
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
FINANCE
103-029
ACCOUNT2006-07
2007-082007-082007-082008-092009-10
CTUA
NUMBERDESCRIPTION
ALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages - 115,568 115,568 117,578 128,485 133,625
50010 Overtime - 3,038 4,000 3,668 3,500 3,640
6
5001 Longevity - 1,048 1,049 1,049 1,169 1,289
50017 Certification - - - - 900 900
50020 Retirement - 14,957 16,000 15,008 16,489 17,432
6
5002 Medical Insurance - 9,030 9,550 9,250 10,944 13,880
50027 Dental Insurance - 591 591 583 688 872
50028 Vision Insurance - 156 156 135 176 224
50029 Life Insurance & Other - 936 936 690 903 925
50030 Social Security Taxes - 7,403 7,403 7,087 8,044 8,308
50035 Medicare Taxes - 1,731 1,731 1,657 1,881 1,943
50040 Unemployment Taxes - 540 540 197 648 684
50045 Worker's Compensation - 244 244 224 369 383
50060 Pre-Employment Physicals/Testing - 14 14 35 - -
S$ - $ 155,256 $ 157,782 $ 157,162 $ 174,196 $ 184,105
TOTAL PERSONNEL SERVICE
S
PROFESSIONAL & CONTRACTUAL SERVICE
55055
Auditing - 26,777 26,777 26,775 36,997 40,697
55060 Appraisal - 29,065 29,065 28,543 32,000 38,400
5
5506 Tax Admin Fees - 2,493 2,493 2,502 2,800 3,360
55070 Independent Labor - 360 360 - - -
S$ - $ 58,695 $ 58,695 $ 57,819 $ 71,797 $ 82,457
TOTAL PROF & CONTRACTUAL SERVICE
S
OPERATING EXPENSE
60005
Telephone - 360 360 66 100 103
60010 Communications/Pagers/Mobiles - 497 498 304 498 508
5
6003 Postage - 300 600 645 1,000 1,020
60040 Service Charges & Fees - 300 1,600 1,433 200 206
6
6006 Publications/Books/Subscriptions - 250 250 58 250 263
60070 Dues & Memberships - 320 320 245 430 452
5
6007 Meetings - 464 464 218 200 206
60080 Schools & Training - 1,363 1,363 1,008 1,438 1,510
60100 Travel & Per Diem - 2,000 2,000 1,232 2,332 2,449
5
6012 Advertising - 2,040 3,000 - 2,240 2,464
5
6024 Miscellaneous Expenses - - - 7 - -
60360 Furniture/Equipment < $5000 - 1,200 1,200 1,057 - -
S$ - $ 9,094 $ 11,655 $ 6,272 $ 8,688 $ 9,179
TOTAL OPERATING EXPENSE
CONSUMABLE SUPPLIES
5
6508 Office Supplies - 1,050 1,050 629 1,050 1,082
5
6510 Printing - 255 2,000 1,703 500 515
S$ - $ 1,305 $ 3,050 $ 2,332 $ 1,550 $ 1,597
TOTAL CONSUMABLE SUPPLIE
TOTAL EXPENDITURES$ - $ 224,350 $ 231,182 $ 223,586 $ 256,231 $ 277,338
76
GENERAL FUND:
INFORMATION SYSTEMS
77
TOWN OF TROPHY CLUB, TEXAS
78
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
INFORMATION SERVICES (103-033)
Mission
It is the mission of the Information Services (IS) Department to provide technological support to the Town of
Trophy Club and the Trophy Club Municipal Utility Districts, providing the information systems resources for
.
these entities to efficiently service the needs of our citizens
Departmental Goal
Provide technological resources and support that enables the staff to work more efficiently and utilize
technology to better serve the citizens of Trophy Club.
Fiscal Year 2007- 2008 Accomplishments
Provided ongoing software training for Town and Municipal Utility District (MUD) staff to improve job
performance and increase efficiency.
Worked with individual departments to find ways to utilize technology to streamline process and increase
efficiency.
Specific tracking of issues and resolutions with a built-in knowledge base.
Designed and implemented Police video retention server and network.
Researched and implemented Audio and Video upgrade to the Council/MUD Chambers.
Replaced and updated 16 computers, two servers, two printers, and one plotter.
Fiscal Year 2008- 2009 Departmental Objectives
Plan for hardware and software upgrades, as required to keep up with staff needs and office locations.
Stay informed of current security threats and provide for the most secure network possible with the
resources available.
E-Government: Continue to develop the website and work with departments to enable citizens to access
additional information for as many services as feasible online.
Continue to examine emerging technology that can increase productivity and utilize as feasible.
Monitor telephone and cellular expenses frequently to ensure that we are getting the best value.
Purchase and implement new agenda management program.
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
Applications supported N/A N/A N/A 136
Devices/Servers supported N/A N/A N/A 269
Work order requests N/A N/A N/A 480
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
Scheduled server uptime N/A N/A N/A 90%
Scheduled web services uptime N/A N/A N/A 95%
N/A N/A N/A 90%
Work orders resolved within Helpdesk
predefined timeframe categories
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 1.0
79
TOWN OF TROPHY CLUB, TEXAS
INFORMATION SYSTEMS
ADOPTED EXPENSES
OPERATING
EXPENSES
11%
PROFESSIONAL &
CONTRACTUAL
SERVICES
22%
CONSUMABLE
SUPPLIES
8%
PERSONNEL
SERVICES
35%
CAPITAL EXPENSES
24%
80
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
INFORMATION SYSTEMS
103-033
ACCOUNT2006-07
2007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
Salaries & Wages 56,926- 56,926 55,073 57,728 60,037
50005
Longevity 125- 125 125 233 278
50016
Retirement 7,131- 7,131 6,739 7,129 7,539
50020
Medical Insurance 5,618- 5,618 4,432 4,831 6,127
50026
Dental Insurance 312- 312 260 279 354
50027
Vision Insurance - 72 72 72 76 98
50028
Life Insurance & Other 478- 478 195 424 436
50029
Social Security Taxes 3,322- 3,322 3,354 3,594 3,740
50030
Medicare Taxes 777- 777 785 840 875
50035
Unemployment Taxes 270- 270 100 324 342
50040
Workman's Compensation - 116 116 106 159 166
50045
Pre-Employment Physicals/Testing - - - 35 - -
50060
TOTAL PERSONNEL SERVICES$ 75,147-$$75,147$71,277$ 75,617$79,992
PROFESSIONAL & CONTRACTUAL SERVICES
55030 Software & Support 69,151 40,139 48,63640,139 44,747 51,284
Independent Labor 603 1,464 1,464 702 1,464 1,610
55070
TOTAL PROF & CONTRACTUAL SERVICES$69,754$41,603$41,603$49,339$ 46,211$52,895
OPERATING EXPENSES
Telephone 16,56015 16,560 9,832 16,560 16,560
60005
Communications/Pagers/Mobiles 826- 826 718 996 1,035
60010
Postage 100- 100 29 75 75
60035
Service Charges & Fees - - - 2 - -
60040
Publications/Books/Subscripts 25 57 57 20 63 69
60066
Dues & Memberships 92 177 177 144 177 177
60070
Meetings 100- 100 - 50 50
60075
Schools & Training 1,187 1,737 1,737 1,272 1,787 1,876
60080
Travel & Per Diem 553 1,581 1,581 961 1,463 1,507
60100
Advertising - - - 223 - -
60125
Security 4,473 1,793 1,793 1,643 1,847 1,902
60235
Miscellaneous Expenses -1 - 1 - -
60245
Furniture/Equipment < $5000 1,000- 1,000 967 - -
60360
TOTAL OPERATING EXPENSES$6,346$23,931$23,931$15,812$ 23,018$23,252
CONSUMABLE SUPPLIES
Hardware 36,381 11,284 25,000 23,589 9,607 25,646
65055
Office Supplies 350- 350 302 300 309
65085
Printer Supplies & Maintenance 8,756 4,525 14,500 14,131 7,313 7,679
65090
Printing 100- 100 24 100 100
65105
TOTAL CONSUMABLE SUPPLIES$45,137$16,259$39,950$38,047$ 17,320$33,734
CAPITAL EXPENSES
69170 Copier Lease Installments 6,834- 6,834 6,627 6,834 7,176
GASB34/Reserve For Replacement 25,220- 25,220 25,220 44,707 46,048
69195
TOTAL CAPITAL EXPENSES$ 32,05-$4$32,054$31,847$ 51,541$53,224
$121,237$188,995$212,686$206,321$ 213,707$243,096
TOTAL EXPENDITURES
81
TOWN OF TROPHY CLUB, TEXAS
82
GENERAL FUND:
LEGAL
83
TOWN OF TROPHY CLUB, TEXAS
84
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
LEGAL (103-034)
Mission
Provide quality legal services and representation efficiently and ethically in all matters affecting the Town of
Trophy Club in a manner that helps to achieve the Town’s goals and objectives. Provide the best possible legal
instruments for Town projects within the time available for document preparation and review.
DepartmentalGoal
Provide the most effective legal representation possible in litigation-related activities involving the Town of
Trophy Club, while meeting all court-imposed deadlines and making all efforts to minimize outside legal fees
associated with litigation. Assist Town Departments in a proactive manner to minimize legal liabilities and
provide legally viable options to accomplish goals, to the extent allowed.
Fiscal Year 2007- 2008 Accomplishments
Minimize costs of outside legal counsel by obtaining necessary training, acting as lead legal counsel, and by
utilizing outside legal counsel in a consulting capacity to the extent practicable.
Fiscal Year 2008- 2009 Departmental Objectives
Provide legal representation for and advice to Town Council, Staff, and Town appointed boards
and commissions.
Prepare and/or review ordinances, resolutions, and contracts for Town Council consideration.
Provide legal advice on programs, procedures, projects and services provided by the Town.
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
N/A N/A N/A 100
Ordinances/Resolutions/documents
reviewed/prepared
Agendas reviewed N/A N/A N/A 35
N/A N/A N/A 300
Requests for general legal
research/advice/meetings attended
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
Percentage of trials successfully prosecuted N/A N/A N/A 95%
N/A N/A N/A 95%
Requests for legal services processed within
provided deadline
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 1.0
85
TOWN OF TROPHY CLUB, TEXAS
LEGAL
ADOPTED EXPENSES
PERSONNEL
SERVICES
85%
PROFESSIONAL &
CONTRACTUAL
SERVICES
7%
OPERATING
EXPENSES
8%
86
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
LEGAL
103-034
ACCOUN2006-07
T
2007-082007-082007-082008-092009-10
CTUA
NUMBERDESCRIPTION
ALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
50005Salaries & Wages 94,240 99,323 103,000 101,951 105,361 109,575
50020Retirement 11,098 12,415 12,415 12,477 12,959 13,697
50029Life Insurance & Other - 622 622 - 591 605
50030Social Security Taxes 5,843 6,158 6,158 6,267 6,532 6,794
50035Medicare Taxes 1,366 1,440 1,440 1,466 1,528 1,589
50040Unemployment Taxes 45 270 270 99 324 342
50045Worker's Compensation 107 203 203 186 290 301
TOTAL PERSONNEL SERVICES$112,699$120,431$124,108$122,447$ 127,585$132,903
S
PROFESSIONAL & CONTRACTUAL SERVICE
55160Professional Outside Services 14,500200 37,000 34,216 10,000 10,000
$200$14,500$37,000$ 34,216$ 10,000$10,000
TOTAL PROF & CONTRACTUAL SERVICES
OPERATING EXPENSES
60005Telephone 102 109 109 61 100 103
60010Communications/Pagers/Mobiles 1,139 995 995 722 996 996
60035Postage 28 - - 1 - -
60066Publications/Books/Subscripts 4,813 6,393 6,393 6,058 8,200 8,774
60070Dues & Memberships 460 455 455 370 455 469
60080Schools & Training 325 425 425 175 425 438
60100Travel & Per Diem 917 1,512 1,512 1,097 1,599 1,647
60245Miscellaneous Expenses - 125 125 - 129 133
60360Furniture/Equipment < $5000 - - - - - -
S$7,784$10,014$10,014$ 8,484$ 11,904$12,559
TOTAL OPERATING EXPENSE
CONSUMABLE SUPPLIES
65085Office Supplies 50 129 129 73 100 103
S$50$129$129$ 73$ 100$103
TOTAL CONSUMABLE SUPPLIE
TOTAL EXPENDITURES$120,732$145,074$171,251$165,220$ 149,589$155,565
87
TOWN OF TROPHY CLUB, TEXAS
88
GENERAL FUND:
POLICE
89
TOWN OF TROPHY CLUB, TEXAS
90
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
POLICE (103-035)
Mission
The mission of the Police Department is to provide for a safe environment for the citizens and visitors of Trophy
Club by increasing police/community partnerships and encouraging the voluntary compliance of all laws and
ordinances.
DepartmentalGoal
The Police Department is committed to providing the highest level of police service through public education,
emergency response and enforcement activity. By utilizing dedicated and highly trained personnel, the Police
Department can more efficiently protect the lives, property and welfare of our community.
Fiscal Year 2007- 2008 Accomplishments
Recruited and graduated Class of 2008 Law Enforcement Explorer Post 953.
Completed a second Citizen’s Police Academy.
Work toward becoming a recognized agency by continuing to update applicable policy and procedures to
ensure legal and procedural clarity, structure, and conformity.
Continued to promote appropriate law enforcement strategies that serve to keep the level of crime among
the lowest in the DFW metroplex.
Conducted two Public Safety programs (fall and spring) to increase public awareness of crime prevention
tactics they can use.
st
Planned and coordinated 1 Annual Trophy Club Bike Rodeo.
Implemented Citizens on Patrol program for graduates of the Citizens Police Academy to provide those
volunteers with means to further participate in the police/community partnership.
Worked with the Fire Department to complete the Town Emergency Plan.
Initiated a needs assessment to replace the existing police building with a new facility.
Initiated planning for a new School Resource Officer in anticipation of the new high school.
Obtained an extension of the state grant funding of the School Resource Officer.
Applied for state grant funding for a Special Crimes Investigator.
Continued with Child Predator Internet Crimes Detail in partnership with schools and the Secret Service.
Obtained a grant for a new Mobile Crime Scene Unit.
Fiscal Year 2008- 2009 Departmental Objectives
Continue to recruit and graduate a new for Law Enforcement Explorer Post 953 class.
Hold a third additional Citizen’s Police Academy.
Increase participation in our National Night Out (NNO) Against Crime activities and Neighborhood Watch
program through assignment of a part-time Community Service Officer.
Finalize work toward becoming a state recognized agency.
Continue to update applicable policy and procedures to ensure legal and procedural clarity, structure and
conformity.
Continue to promote appropriate law enforcement strategies that serve to keep the level of crime among the
lowest in the DFW metroplex.
Continue to conduct two Public Safety programs (fall and spring) to increase public awareness of crime
prevention tactics they can use.
Update and improve the Citizens on Patrol program
Partnership with Fire Department to implement training for the Community Emergency Response Team.
Complete the needs assessment to replace the police building with a new facility.
Continue planning for a “phasing in” of new police positions to provide adequate law enforcement for a new
high school and residential development.
Continue with Child Predator Internet Crimes Detail in partnership with schools and the Secret Service.
91
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
POLICE
(continued)
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
Calls for service N/A N/A N/A 17,500
Total crimes reported N/A N/A N/A 355
Number of index crimes N/A N/A N/A 190
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
Index crimes cleared by suspect arrest N/A N/A N/A 40%
Average response time (min/call) N/A N/A N/A 1.25
Time on call (min/call) N/A N/A N/A 26
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 15.5
92
TOWN OF TROPHY CLUB, TEXAS
POLICE
ADOPTED EXPENSES
PERSONNEL
SERVICES
81%
PROFESSIONAL &
CONTRACTUAL
SERVICES
3%
OPERATING
EXPENSES
4%
CONSUMABLE
CAPITAL EXPENSES
SUPPLIES
6%
6%
93
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
POLICE
103-035
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
Salaries & Wages 680,206736,314736,314724,522776,054935,671
50005
Overtime40,21945,37545,37543,73247,92259,339
50010
DPS Holiday Pay12,38314,84114,84114,38415,38920,492
50011
Longevity/Certification11,500-----
50015
Longevity 5,388-5,3885,3885,3036,823
50016
Certification 7,200-7,2006,1007,2009,000
50017
Retirement86,880100,997100,99796,681104,697128,953
50020
Group Insurance71,090-----
50025
Medical Insurance 73,568-73,56868,68576,450125,092
50026
Dental Insurance 4,786-4,7864,9165,4198,640
50027
Vision Insurance 1,154-1,1541,1361,2392,000
50028
Life Insurance & Other 6,331-6,3314,6495,7646,962
50029
Social Security Taxes44,04448,38048,38045,53750,46858,986
50030
Medicare Taxes10,30111,31511,31510,65011,80313,795
50035
Unemployment Taxes7933,9153,9151,6164,8605,985
50040
Workman's Compensation27,27917,77617,77616,44824,18929,465
50045
Clothing Allowance1703003004001,8001,800
50055
Pre-Employment Physicals/Testing3352,5762,5761,7042,4305,870
50060
TOTAL PERSONNEL SERVICES$985,198$1,080,216$1,080,216$1,046,545$1,140,987$1,418,874
PROFESSIONAL & CONTRACTUAL SERVICES
Abatements 1,200-1,2005151,2001,500
55035
TCIC Access1,9562,0162,0161,8742,0163,000
55040
Independent Labor9,63915,20015,2004,5507,20021,200
55070
Vehicle Maintenance14,94915,13015,13016,55215,13019,387
55090
Equipment Maintenance2,3483,5003,5004,3633,0004,500
55095
Building Maintenance7,4026,5006,5005,4206,50018,000
55100
Cleaning Services3,1764,0024,0022,8887,9208,237
55120
Professional Outside Services2,400 10,000-10,000 100,000-
55160
TOTAL PROF & CONTRACTUAL SERVICES$41,870$47,548$57,548$46,163$42,966$175,823
OPERATING EXPENSES
Telephone202385385169300400
60005
Communications/Pagers/Mobiles5,2608,0658,0656,5597,9687,968
60010
Electricity18,98519,29419,29421,66620,25922,285
60020
Water9341,5751,5751,0321,6221,671
60025
Postage6501,5601,5601,0181,0001,020
60035
Publications/Books/Subscripts-9509506234501,000
60066
Dues & Memberships9691,7001,7001,3941,7151,851
60070
Meetings-500500484625756
60075
Schools & Training8344,5004,5003,6484,5007,225
60080
Schools & Training-TCLEOSE9714,015----
60095
Emergency Management1,0001,0001,0001,0001,0001,000
60096
Travel & Per Diem2,6664,8004,8002,8434,8005,760
60100
Advertising55250250-250255
60125
Programs & Special Projects 4,5695,2305,2305,1595,9008,900
60160
Child Safety Programs59022,370----
60161
Animal Control753,0003,0001,0342,0002,100
60170
Code Enforcement-400400-450473
60175
Prisoner-Sit Out DCSO320-----
60185
Investigative Materials & Supp 1,6743,4403,4402,7593,5005,070
60190
Flags & Repair2,522-----
60195
Miscellaneous Expenses7551,0001,0008591,5002,000
60245
Furniture/Equipment < $5000---440--
60360
TOTAL OPERATING EXPENSES$43,031$84,033$57,649$50,687$57,839$69,733
94
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
POLICE
103-035
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
CONSUMABLE SUPPLIES
Fuel & Lube 30,42840,51140,51143,40552,86665,509
65005
Uniforms5,5346,3006,3009,5566,60011,948
65010
Protective Clothing1,9912,2802,2801,8458,4306,937
65015
Qualifications1,0832,0302,0301,0822,5004,075
65020
Small Equipment2,5697,7157,7159,6882,50028,850
65025
Office Supplies2,5273,7503,7503,7283,7504,125
65085
Maintenance Supplies1,6842,3152,3151,3102,1122,217
65095
Printing6201,1561,156-800824
65105
Camera Supplies & Processing-92092014800880
65110
TOTAL CONSUMABLE SUPPLIES$46,436$66,977$66,977$70,628$80,358$125,365
CAPITAL EXPENSES
Grant Match 25,639-25,63925,26441,50043,636
69006
Vehicles52,28338,12378,25778,25722,122176,129
69035
Radar-----32,731
69055
Copier Lease Installments3,142-----
69170
Video Equipment--44,47144,47117,56516,906
69215
Police Records Management System12,12111,00411,00411,4348,44778,580
69315
TOTAL CAPITAL EXPENSES$67,546$74,766$159,371$159,426$89,634$347,982
TOTAL EXPENDITURES$1,184,081$1,353,541$1,421,761$1,373,448$1,411,784$2,137,777
95
TOWN OF TROPHY CLUB, TEXAS
96
GENERAL FUND:
MUNICIPAL COURT
97
TOWN OF TROPHY CLUB, TEXAS
98
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
MUNICIPAL COURT (103-036)
Mission
The mission of the Municipal Court Department is to provide those Town of Trophy Club serves with high quality
customer service that is effective, efficient, and delivered in a professional environment, while accomplishing the
duties incumbent upon it by the Town of Trophy Club Charter and the laws of the State of Texas, thereby
earning and maintaining the public's respect, confidence and satisfaction; and to ensure all defendants receive
fair and impartial treatment and are aware of all options available under state law.
Departmental Goal
Provide fair, timely, and speedy resolution of cases involving violations, infractions, and crimes in a manner,
which is efficient both for the Town and for the defendants/citizens; ensure defendants' strict compliance with
judicial orders, including the payment of Court-ordered fines and fees and the completion of Court-ordered time
obligations such as jail time, special counseling or classes or Community Service; ensure timely processing of
all monies received, as well as the reconciliation of these accounts and forwarding of mandatory payments to
the appropriate parties.
Fiscal Year 2007- 2008 Accomplishments
Successfully completed first Statewide Warrant Roundup and cleared 38 warrants, totaling approximately
$4,100 with a minimal $100 in associated expenses.
Incorporated software updates and change in court costs mandated by legislative update.
Municipal Court Clerk sat for Level II Certification testing and passed two of three required modules.
Visited with several vendors to begin researching the possibility of accepting payments via the internet.
Enhanced court oversight process by broadening random audit process, to include dismissals, monetary
adjustments and credit for time served.
Successful transition of quarterly Comptroller and monthly internal reconciliation report process from Court
Administrator to Court Clerk.
Fiscal Year 2008- 2009 Departmental Objectives
Maintain high profile in state and local professional organizations, such as the Texas Court Clerks
Association (TCCA), North Texas Court Clerks Association (NTCCA), Texas Municipal Courts Education
Center (TMCEC), and the North Texas Municipal Court Administrators (NTMCA).
Court Administrator and Court Clerk to achieve Level II Certification.
Deputy Court Clerk to attend thirty-two (32) hour New Court Clerk Program.
Enhance the phone message system by offering various menu options in which to defendants may receive
information.
Upgrade to Windows based version of current court software.
Continue development/update of Standard Operating Procedures (SOP) for Court, to include finalization of
judge and prosecutor orders.
Complete research and incorporate increased convenience by accepting payments via the internet.
99
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
MUNICIPAL COURT
(continued)
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
Tickets processed N/A N/A N/A 1,550
Offenses processed N/A N/A N/A 1,690
Warrants issued N/A N/A N/A 360
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
Quarterly Comptroller report filed timely N/A N/A N/A 100%
Dismissal rate (Motion by State) N/A N/A N/A 3.5%
Collection company clearance rate N/A N/A N/A 35%
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 1.0
100
TOWN OF TROPHY CLUB, TEXAS
MUNICIPAL COURT
ADOPTED EXPENSES
PERSONNEL
SERVICES
81%
PROFESSIONAL &
CONTRACTUAL
SERVICES
11%
OPERATING
CONSUMABLE
EXPENSES
SUPPLIES
5%
3%
101
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
MUNICIPAL COURT
103-036
ACCOUNT2006-072007-082007-082007-082008-092009-2010
NUMBERDESCRIPTION
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
50005
Salaries & Wages 43,877 45,632
43,409 4 1,616 4 1,616 4 3,166
50010 Overtime - -
292 - - -
50015
Longevity/Certification - -
585 - - -
50016 Longevity 765 855
- 675 675 675
50017
Certification 900 900
- - - -
50020 Retirement 5,602 5,923
5,148 5,286 5,286 5,307
50025
Group Insurance - -
5,976 - - -
50026 Medical Insurance 6,548 8,305
- 6,120 6,120 6,137
50027
Dental Insurance 354 448
- 330 330 332
50028 Vision Insurance 89 114
- 84 84 86
50029
Life Insurance & Other 353 367
- 386 386 282
50030 Social Security Taxes 2,488 2,512
2,471 2,308 2,308 2,381
50035
Medicare Taxes540 582 588
578 540 557
50040
Unemployment Taxes 324 342
45 270 270 102
50045 Workman's Compensation 125 130
- 86 86 79
TOTAL PERSONNEL SERVICES$ 62,007$ 66,116
$ 58,504$ 5 7,701$ 5 7,701$ 5 9,104
PROFESSIONAL & CONTRACTUAL SERVICES
55070Independent Labor - -
36 240 240 -
55100
Building Maintenance - -
- - - -
55150 Judge's Compensation 4,500 4,875
3,600 4,500 4,500 3,300
55155
Jury Fees 180 180
126 180 180 -
55160 Professional Outside Services 500 550
313 1,444 1,444 247
55165
Collection Fees 1,080 1,112
1,152 1,080 1,080 912
55170 TCIC Warrant Expense 1,980 2,039
1,155 1,980 1,980 1,815
$ 8,240$ 8,757
TOTAL PROF & CONTRACTUAL SERVICES$ 6,382$ 9 ,424$ 9 ,424$ 6 ,274
OPERATING EXPENSES
60005 Telephone 503536
31 50 21
60035
Postage 600 612
394 600 600 430
60040 Service Charges & Fees 1,100 1,100
907 1,210 1,210 942
60066
Publications/Books/Subscripts 130 137
148 124 124 36
60070 Dues & Memberships 190 209
175 150 150 150
60080
Schools & Training 400 440
102 350 350 331
60100 Travel & Per Diem 1,114 1,225
364 845 845 50
60125
Advertising 100 105
252 350 350 -
60185 Prisoner-Sit Out DCSO 240 240
- 540 540 40
60245
Miscellaneous Expenses 240 240
157 200 200 302
TOTAL OPERATING EXPENSES$ 4,149$ 4,344
$ 2,530$ 4 ,419$ 4 ,419$ 2 ,303
CONSUMABLE SUPPLIES
65005
Fuel & Lube - -
40 - - -
65020 Qualifications - -
43 - - -
65085550 567 584
Office Supplies
411 550 394
65105 Printing 1,500 1,580
125 1,580 1,580 1,502
TOTAL CONSUMABLE SUPPLIES$ 2,067$ 2,164
$ 619$ 2 ,130$ 2 ,130$ 1 ,896
TOTAL EXPENDITURES$ 76,463$ 81,381
$ 68,035$ 7 3,674$ 7 3,674$ 6 9,576
102
GENERAL FUND:
FACILITIES MANAGEMENT
103
TOWN OF TROPHY CLUB, TEXAS
104
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
FACILITIES MANAGEMENT (103-037)
Mission
Provide maintenance of Town facilities in an aesthetically pleasing and orderly manner, which instills employee
pride and efficiency and improves public approval.
Departmental Goal
The Facilities Management department is responsible for building maintenance, janitorial services and utilities
for the Town’s municipal buildings.
Fiscal Year 2007- 2008 Accomplishments
Negotiated and implemented new Janitorial Service contract.
Renovated restrooms by installing new lavatories.
Fiscal Year 2008- 2009 Departmental Objectives
Enhance building security by replacing front entry doors.
Continue to provide and monitor custodial services for designated Town’s buildings.
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 0
105
TOWN OF TROPHY CLUB, TEXAS
FACILITIES MANAGEMENT
ADOPTED EXPENSES
OPERATING
EXPENSES
72%
PROFESSIONAL &
CONTRACTUAL
CONSUMABLE
SERVICES
SUPPLIES
24%
4%
106
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
FACILITIES MANAGEMENT
103-037
ACCOUNT2006-072007-082007-082007-082008-092009-10
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
NUMBERDESCRIPTION
PROFESSIONAL & CONTRACTUAL SERVICES
Building Maintenance- 16,400 17,220
55100
17,945 17,945 21,265
Cleaning Services- 7,920 8,316
55120
4,306 4,306 4,044
TOTAL PROF & CONTRACT SERVICES-$ 24,320$ 25,536
$ $ 22,251$ 2 2,251$ 2 5,308
OPERATING EXPENSES
Electricity- 19,000 19,950
60020
19,588 1 9,588 1 5,279
Water- 1,000 1,030
60025
3 ,090 3 ,090 8 15
Insurance- 53,025 55,676
60055
53,025 5 3,025 4 7,827
TOTAL OPERATING EXPENSES-$ 73,025$ 76,656
$ $ 7 5,703$ 7 5,703$ 6 3,921
CONSUMABLE SUPPLIES
Maintenance Supplies- 3,400 3,570
65095
3 ,000 3 ,000 3 ,290
Vending Machine Supplies - 960
65097
- - - 960
TOTAL CONSUMABLE SUPPLIES-$ 4,360$ 4,530
$ $ 3 ,000$ 3 ,000$ 3 ,290
TOTAL EXPENDITURES$ 100,954-$$ 92,520$ 101,705$ 106,722
$ 100,954
107
TOWN OF TROPHY CLUB, TEXAS
108
GENERAL FUND:
RECREATION
109
TOWN OF TROPHY CLUB, TEXAS
110
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
RECREATION (103-041)
Mission
The mission of the Recreation Department is to preserve and enhance the Town of Trophy Club’s exceptional
quality of life by offering our citizens a variety of recreational and athletic opportunities and special events that
combine to create an environment that fosters both community spirit and pride.
DepartmentalGoal
To foster a positive community image through the holding of special events and Town sponsored functions.
Create and implement recreational programming throughout all Town facilities, giving our citizens a more
diverse and expanded range of leisure and athletic opportunities. Expand the special event programs by
creating new public events around existing themes.
Fiscal Year 2007- 2008 Accomplishments
Successfully assumed the swim team program and exceeded the maximum program enrollment.
Continued working with the Northwest Independent School District to implement the second year of youth
Day Camp program operated in Northwest Independent School District facilities.
Continued to expand the special event program by adding new events, increasing participation by 33%.
Worked with the University of North Texas and various local non-profit organizations to implement two
separate 5k race events.
Completed the process of breaking-out the Recreation Department into individual programs for more
efficient expense and revenue reporting.
Fiscal Year 2008- 2009 Departmental Objectives
Work with Northwest Independent School District to increase Day Camp enrollment by distributing fliers in
school earlier than in past years.
Implement a recreation programming model to examine all recreational opportunities available throughout
the build-out phase of the Town.
Using the Comprehensive Park Plan, explore the Town’s athletic programming needs.
Implement a joint-use agreement with the Northwest Independent School District for facilities at Byron
Nelson High School for classroom space to hold recreation programs.
Continue expanding community events by adding two additional events (Easter Celebration and Pet Fair).
Increase community sponsorships of events.
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
N/AN/AN/A
Recreation programs offered 8
N/AN/AN/A
Community Events offered 7
N/AN/AN/A
Swim Team enrollment 180
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
Recreation program enrollment as to capacity N/A N/A N/A 70%
N/AN/AN/A
Attendees at events (cumulative) 1,700
N/AN/AN/A
Sponsorship increase from previous year 30%
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 2.0
111
TOWN OF TROPHY CLUB, TEXAS
TOTAL RECREATION
ADOPTED EXPENSES
ATHLETIC
POOL
PROGRAMS
46%
0%
RECREATION
GENERAL
29%
RECREATION
COMMUNITY
PROGRAMS
EVENTS
1%
4%
SWIM TEAM
5%
DAY CAMP
PROGRAMS
15%
RECREATION GENERAL
ADOPTED EXPENSES
PERSONNEL
SERVICES
87%
PROFESSIONAL &
CONTRACTUAL
SERVICES
CONSUMABLE
7%
SUPPLIES
OPERATING
1%
EXPENSES
5%
112
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
L
RECREATION: RECREATION GENERA
103-041
ACCOUNT
2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTION
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 82,169-82,169 75,047 81,86885,143
50016 Longevity 135- 135 135 248 293
50020 Retirement 10,550- 10,550 9,484 10,358 10,942
6
5002 Medical Insurance 9,576- 9,576 7,283 8,529 10,816
50027 Dental Insurance 548- 548 440 511 648
50028 Vision Insurance 136- 136 117 131 167
50029 Life Insurance & Other 701- 701 76 614 634
50030 Social Security Taxes 4,677- 4,677 4,440 4,963 5,099
5
5003 Medicare Taxes 1,094- 1,094 1,038 1,161 1,192
50040 Unemployment Taxes 405- 405 155 486 513
50045 Worker's Compensation-814814 747 2,2002,287
50050 Auto Allowance 2,100- 2,100 2,188 2,100 2,100
50060 Pre-Employment Physicals/Testing 38- 38 70 - -
$ 112,94-$$112,94$101,21$ 113,16$119,83
TOTAL PERSONNEL SERVICES44994
S
PROFESSIONAL & CONTRACTUAL SERVICE
55070
Independent Labor 1,150-1,150 1,126 1,3001,200
5
5509 Equipment Maintenance 1,500-1,500 1,500- 1,575
55160 Collection Fees 6,468-6,468 5,390 7336,468
S$ 9,118-$ 9,118$ 6,516$ 9,168$ 3,608$
TOTAL PROF & CONTRACTUAL SERVICE
S
OPERATING EXPENSE
60005
Telephone 330- 330 11 75 77
60010 Communications/Pagers/Mobiles 1,055-1,055 1,084 996996
5
6003 Postage 100-100 215 10055
6
6006 Publications/Books/Subscriptions 250-250 278 250255
60070 Dues & Memberships -560560 564 134141
5
6007 Meetings 500-500 203 400420
60080 Schools & Training 1,090-1,090 1,733 1,5541,480
60100 Travel & Per Diem 2,361-2,361 1,632 1,6001,750
5
6012 Advertising 2,650-2,650 2,625 1,2251,134
5
6024 Miscellaneous Expenses 400-400 329 100105
60260 Community Events 47,150-47,150 51,064--
60360 Furniture/Equipment < $5000 320- 320 99 410 450
S$ 56,76-$6$56,766$ 59,838$ 6,679$7,028
TOTAL OPERATING EXPENSE
CONSUMABLE SUPPLIES
65010 Uniforms-360360 334 198210
65040 Safety Equipment 100-100 104 100105
5
6508 Office Supplies 1,750-1,750 1,742 1,0001,030
5
6510 Printing 300-300 118 315331
S$ 2,510-$ 2,510$ 2,298$ 1,613$ 1,676$
TOTAL CONSUMABLE SUPPLIE
TOTAL EXPENDITURES$ 181,33-$8$181,337$169,870$ 130,629$132,146
113
TOWN OF TROPHY CLUB, TEXAS
ATHLETIC PROGRAMS
ADOPTED EXPENSES
OPERATING
EXPENSES
100%
PROFESSIONAL &
PERSONNEL
CONTRACTUAL
SERVICES
CONSUMABLE
SERVICES
0%
SUPPLIES
0%
0%
114
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
RECREATION: ATHLETIC PROGRAMS
103-041-001
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTION
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
Pre-Employment Physicals/Testing - 50
50060
- 100 100 -
TOTAL PERSONNEL SERVICES$ -$50
$ -$ 100$ 100$ -
PROFESSIONAL & CONTRACTUAL SERVICES
55070 Independent Labor 1,938-
1,073 4,216 1,000 777
TOTAL PROF & CONTRACTUAL SERVICES$ 1,938-$
$ 1,073$ 4,216$ 1,000$ 777
OPERATING EXPENSES
60070 Dues & Memberships - 572
140 800 200 200
Meetings - 50
60075
- 100 100 -
Schools & Training 100 105
60080
- 200 200 35
Travel & Per Diem 256 269
60100
- 278 278 267
Advertising - 318
6012
5
- 600 - -
Miscellaneous Expenses - 50
60245
- 100 100 -
TOTAL OPERATING EXPENSES$ 356$1,364
$ 140$ 2,078$ 878$ 502
CONSUMABLE SUPPLIES
Program Supplies 1,090-
65094
168 2,750 200 180
Printing - 309
65105
- 600 - -
TOTAL CONSUMABLE SUPPLIES$ 1,399-$
$ 168$ 3,350$ 200$ 180
TOTAL EXPENDITURES$ 356$4,751
$ 1,381$ 9,744$ 2,178$ 1,459
115
TOWN OF TROPHY CLUB, TEXAS
POOL
ADOPTED EXPENSES
PROFESSIONAL &
CONTRACTUAL
SERVICES
PERSONNEL
1%
SERVICES
57%
OPERATING
EXPENSES
23%
CONSUMABLE
SUPPLIES
14%
CAPITAL EXPENSES
5%
116
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
RECREATION: POOL
103-041-002
ACCOUN
T2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTION
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
50005Salaries & Wages91,648 107,609 107,609 97,022 102,607 106,711
50010Overtime 311 2,475 2,475 2,000- 2,000
50016Longevity - - - - - 96
50020Retirement 2,500 3,060 3,060 3,085 3,194 3,638
50025Group Insurance 2,105 - - - - -
50026Medical Insurance 2,709- 2,709 2,708 2,899 3,676
50027Dental Insurance - 156 156 154 167 212
50028Vision Insurance - 43 43 43 46 59
50029Life Insurance & Other - 227 227 41 209 217
50030Social Security Taxes 5,673 6,825 6,825 5,987 6,486 6,746
50035Medicare Taxes 1,327 1,596 1,596 1,400 1,517 1,578
50040Unemployment Taxes 396 432 432 846 1,490 1,573
2,115 2,733 2,843
50045Worker's Compensation 2,432 2,1152,115
50050Auto Allowance 443 - --- -
50060Pre-Employment Physicals/Testing 1,033 1,000 1,000 989 504 504
TOTAL PERSONNEL SERVICES$ 107,867$ 128,248$ 128,248$ 114,390$ 123,852$ 129,853
PROFESSIONAL & CONTRACTUAL SERVICES
55070Independent Labor 2,446 1,912 3,000 2,771 2,008 2,108
55140Health Inspections - 225 225 - 225 225
TOTAL PROF & CONTRACTUAL SERVICES$ 2,446$ 2,137$ 3,225$ 2,771$ 2,233$ 2,333
OPERATING EXPENSES
60005Telephone 1,300 665 665 1,209 1,270 1,308
60010Communications/Pagers/Mobiles 774 707 707 1,076 1,171 1,194
60020Electricity 20,056 22,000 22,000 20,050 23,100 24,255
60025Water 5,771 7,605 7,605 7,861 7,833 8,068
60035Postage - - - 15 - -
60070Dues & Memberships 3,520 1,795 1,795 4,059 145 152
60075Meetings 89 300 300 142 275 289
440 309 800 840
60080Schools & Training629440
60100Travel & Per Diem 554 2,199 2,199 892 372 391
60125Advertising 374 650 650 219 650 683
60155Special Events 1,700- 1,700 1,352 1,700 1,785
60245Miscellaneous Expenses 638 100 100 14 100 105
60280Property Maintenance 8,005 9,435 9,435 17,312 9,350 10,285
60360Furniture/Equipment < $5000 1,143 2,050 2,050 1,801 1,800 1,890
TOTAL OPERATING EXPENSES$ 42,853$ 49,646$ 49,646$ 56,309$ 48,566$ 51,245
CONSUMABLE SUPPLIES
65010Uniforms 3,088 1,940 1,940 8,235 1,260 1,400
65025Small Equipment 1,160 3,000 3,000 1,405 2,500 2,575
65030Chemicals 5,306 11,115 11,115 10,361 11,448 13,500
65040Safety Equipment 188 600 600 6351,000 1,050
65055Hardware 78 250 250 41 250263
65085Office Supplies268 500 500 597 515 530
65094Program Supplies - 290 290 189 290 305
65095Maintenance Supplies 668 2,000 2,000 1,434 1,850 1,943
65096Concessions 6,456 10,000 10,000 5,952 10,500 11,025
65105Printing 194 400 400 558 350 361
TOTAL CONSUMABLE SUPPLIES$ 17,406$ 30,095$ 30,095$ 29,408$ 29,963$ 32,950
CAPITAL EXPENSES
69005 Capital Expenses - - - - - -
69195 GASB34/Reserve For Replacement 5,000- 5,000 5,000 10,000 15,000
TOTAL CAPITAL EXPENSES 5,000- 5,000 5,000 10,000 15,000
TOTAL EXPENDITURES$ 170,572$ 215,126$ 216,214$ 207,878$ 214,614$ 231,381
117
TOWN OF TROPHY CLUB, TEXAS
RECREATION PROGRAMS
ADOPTED EXPENSES
PROFESSIONAL &
CONTRACTUAL
SERVICES
83%
OPERATING
EXPENSES
9%
PERSONNEL
CONSUMABLE
SERVICES
SUPPLIES
1%
7%
118
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
RECREATION: RECREATION PROGRAMS
103-041-003
ACCOUNT
2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
Pre-Employment Physicals/Testing 50 55
50060
- 100 100 -
TOTAL PERSONNEL SERVICES$ 50$55
$ -$ 100$ 100$ -
PROFESSIONAL & CONTRACTUAL SERVICES
Independent Labor 3,750 3,375
55070
1,808 7,500 3,700 3,695
Collection Fees - -
55165
348 - - -
TOTAL PROF & CONTRACTUAL SERVICES$ 3,750$3,375
$ 2,156$ 7,500$ 3,700$ 3,695
OPERATING EXPENSES
Insurance - -
60055
- 400 400 -
Meetings 50 65
60075
- 100 100 -
Advertising 225 350
60125
- 1,000 - -
Miscellaneous Expenses 5051
60245
- 500 - -
Furniture/Equipment < $5000 100 125
60360
- 850 850 230
TOTAL OPERATING EXPENSES$ 425$591
$ -$ 2,850$ 1,350$ 230
CONSUMABLE SUPPLIES
Uniforms 20 150
65010
- 210 210 -
Program Supplies 100103
65094
49 - - -
Printing 200 225
65105
- 400 400 -
TOTAL CONSUMABLE SUPPLIES$ 320$478
$ 49$ 610$ 610$ -
TOTAL EXPENDITURES 4,5454,499
2,205 11,060 5,760 3,925
119
TOWN OF TROPHY CLUB, TEXAS
DAY CAMP PROGRAMS
ADOPTED EXPENSES
PERSONNEL
PROFESSIONAL &
SERVICES
CONTRACTUAL
69%
SERVICES
0%
OPERATING
EXPENSES
24%
CONSUMABLE
SUPPLIES
7%
120
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
RECREATION: DAY CAMP PROGRAMS
103-041-004
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
50005
Salaries & Wages 41,360 43,014
1 3,035 3 8,703 2 2,300 2 2,283
50010
Overtime - -
- 6 30 6 30 3 59
50030 Social Security Taxes 2,564 2,667
8 08 2 ,439 2 ,439 1 ,404
50035
Medicare Taxes 600 624
1 89 5 70 5 70 3 28
50040 Unemployment Taxes 1,296 1,368
6 8 1 ,080 1 ,080 2 49
50045
Workman's Compensation 1,081 1,124
- 7 94 7 94 7 94
50060 Pre-Employment Physicals/Testing 430 473
3 10 5 41 5 41 3 53
TOTAL PERSONNEL SERVICES$ 47,331$ 49,270
$ 1 4,410$ 4 4,757$ 2 8,354$ 2 5,770
PROFESSIONAL & CONTRACTUAL SERVICES
55070 Independent Labor - -
- 2 00 2 00 -
TOTAL PROF & CONTRACTUAL SERVICES$ -$ -
$ -$ 2 00$ 2 00$ -
OPERATING EXPENSES
60010 Communications/Pagers/Mobiles 420 428
4 56 4 20 4 20 3 21
60030
Rent 4,563 4,791
2 ,793 4 ,531 4 ,531 3 ,799
60055 Insurance 441 463
-420 4 20 5 0
60075
Meetings300 250 258
2 7 3 00 7 2
60080
Schools & Training 450 473
- 2 80 2 80 1 40
60105
Rent Equipment 5,225 5,486
1 ,450 5 ,140 5 ,140 3 ,714
60125 Advertising 1,500 1,530
5 87 4 00 1 ,429 1 ,558
60159
Field Trips 3,500 3,675
1 ,950 4 ,950 4 ,950 2 ,821
60245 Miscellaneous Expenses 200 204
5 0 2 00 2 00 -
60360
Furniture/Equipment < $5000 100 105
- 4 50 4 50 3 24
TOTAL OPERATING EXPENSES$ 16,649$ 17,413
$ 7 ,312$ 1 7,091$ 1 8,120$ 1 2,798
CONSUMABLE SUPPLIES
65005
Fuel & Lube - -
3 04 1 ,029 - -
65010 Uniforms 840 950
7 92 1 ,520 1 ,520 9 75
65085
Office Supplies 200 206
- 3 50 3 50 2 07
65094 Program Supplies 3,000 3,150
2 ,193 4 ,500 4 ,500 2 ,469
65095 Maintenance Supplies23
150 158
3 2 3 50 3 50
65105 Printing 412 424
- 4 00 4 00 -
TOTAL CONSUMABLE SUPPLIES$ 4,602$ 4,888
$ 3 ,321$ 8 ,149$ 7 ,120$ 3 ,673
TOTAL EXPENDITURES$ 68,582$ 71,571
$ 2 5,043$ 7 0,197$ 5 3,794$ 4 2,241
121
TOWN OF TROPHY CLUB, TEXAS
COMMUNITY EVENT PROGRAMS
ADOPTED EXPENSES
OPERATING
EXPENSES
100%
122
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
RECREATION: COMMUNITY EVENT PROGRAMS
103-041-005
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTED \[1\]PROJECTED
OPERATING EXPENSES
60070 Dues & Memberships - - - 360- 378
60080
Schools & Training - - - 170- 200
60100 Travel & Per Diem - - - 430- 452
60262
Fall Festival Activities - - - 7,940- 8,734
60263 Christmas Lighting Activities - - - 829- 912
60264
Pitch Hit Run Activities - - - 150- 165
60267
Easter Activities - - - 1,000- 1,100
60268 Arbor Day Activities - - - 4,415- 4,857
60269
Spring Pet Fair Activities - - - 935- 1,029
60270 4th of July Activities - - - - 42,000-
TOTAL OPERATING EXPENSES$ -$ -$ -$ 16,229-$ $ 59,825
TOTAL EXPENDITURES$ -$ -$ -$ 16,229-$ $ 59,825
\[1\] FY 2008-09, Community Events separated out from General Recreation budget. Previously budgeted as a single line item.
123
TOWN OF TROPHY CLUB, TEXAS
SWIM TEAM PROGRAMS
ADOPTED EXPENSES
PERSONNEL
SERVICES
75%
OPERATING
EXPENSES
15%
CONSUMABLE
SUPPLIES
10%
124
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
RECREATION: SWIM TEAM PROGRAM
103-041-006
ACCOUNT
2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTED \[1\]PROJECTED
PERSONNEL SERVICES
Salaries & Wages 13,790
50005
- - - -13,260
Social Security Taxes 822 855
50030
- - - -
Medicare Taxes 192 200
50035
- - - -
Unemployment Taxes 972 1,026
50040
- - - -
Worker's Compensation 346 360
50045
- - - -
Pre-Employment Physicals/Testing 84 84
50060
- - - -
TOTAL PERSONNEL SERVICES$ $ 16,315
$ - $ -$ -$ -15,676
OPERATING EXPENSES
Dues & Memberships 3,540
60070
- - - -2,375
Meetings 175 180
60075
- - - -
Travel & Per Diem 356 374
60100
- - - -
Advertising 250 255
60125
- - - -
TOTAL OPERATING EXPENSES$ 3,156$4,349
$ -$ -$ -$ -
CONSUMABLE SUPPLIES
Uniforms 2,250
65010
- - - -1,900
Program Supplies 300 315
65094
- - - -
TOTAL CONSUMABLE SUPPLIES$ 2,200$2,565
$ -$ -$ -$ -
TOTAL EXPENDITURES$ $23,229
$ -$ -$ -$ -21,032
\[1\] FY 2008-09, Swim Team separated out from Pool budget. Previously included as a portion of all line items.
125
TOWN OF TROPHY CLUB, TEXAS
126
GENERAL FUND:
PARKS
127
TOWN OF TROPHY CLUB, TEXAS
128
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
PARKS (103-042)
Mission
The mission of the Parks Department is to preserve and enhance the Town of Trophy Club’s exceptional quality
of life through the planning, maintaining, and landscaping of the parks and public areas.
Departmental Goal
Care for and maintain all of the Town’s landscaping and public parks. Install the necessary amount of trees in
order to remain a Tree City. Build upon and add to the existing amenities of all the Town’s parks. Coordinate
the funding of park projects with Economic Development Corporation (EDC) 4A and 4B. Plan for the
development and acquisition of additional Parkland that will address both the current and future needs of the
community.
Fiscal Year 2007- 2008 Accomplishments
Worked with sports associations and the Park Board to plan and develop additional park properties.
Installed new amenities at Harmony Park, as part of a restoration and improvement project in conjunction
with EDC 4A.
Began and completed formulating a Comprehensive Park Plan consistent with long term goals and projects.
Developed marketing strategies to increase visibility and awareness of the parks and recreational facilities.
Created outdoor programming for the current parks.
Assumed maintenance and preparation of all sports fields.
Fiscal Year 2008- 2009 Departmental Objectives
Develop maintenance plan to address the future active and passive parkland acquisitions.
Develop a maintenance plan to address increased field usage by the sports associations.
Implement and maintain additional fields for football at the Baptist church.
Look for ways to reduce and conserve water in irrigation operations.
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
Medians and common areas maintained N/A N/A N/A 85
Sports fields maintained N/A N/A N/A 17
N/A N/A N/A 50
Average weekly irrigation
repairs/adjustments/replacements
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
Construction of additional t-ball fields N/A N/A N/A 3
Planting of trees for Tree City requirements N/A N/A N/A 50
N/A N/A N/A 5
Conversion of non-irrigated medians to
xeriscape landscaping
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 8.0
129
TOWN OF TROPHY CLUB, TEXAS
TOTAL PARKS
ADOPTED EXPENSES
PARKS GENERAL
69%
MEDIANS &
COMMON AREAS
INDEPENDENCE
14%
PARK
8%
LAKEVIEW SOCCER
FIELDS
3%
BECK PARK
0%
HARMONY PARK
6%
PARKS GENERAL
ADOPTED EXPENSES
PERSONNEL
SERVICES
77%
PROFESSIONAL &
CONTRACTUAL
SERVICES
3%
OPERATING
CONSUMABLE
CAPITAL EXPENSES
EXPENSES
SUPPLIES
9%
5%
6%
130
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
PARKS: PARKS GENERAL
103-042
ACCOUNT2006-072007-082007-082007-082008-092009-10
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
NUMBERDESCRIPTION
PERSONNEL SERVICES
Salaries & Wages 313,877 276,665 287,731
50005
260,836 260,836 2 62,497
Overtime 11,967 12,500 13,000
50010
9,750 9,750 9 ,369
Longevity/Certification - -
50015
5 40 - - -
Longevity 1,480 2,313
50016
- 7 30 9 00 9 00
Certification 1,500
50017
- 1,500 1 ,500 - 1,500
Retirement 38,816 36,192 38,330
50020
3 4,364 3 4,364 3 3,493
Group Insurance 45,181 - -
50025
- - -
Medical Insurance 41,259 52,325
50026
- 3 8,559 4 0,000 3 9,539
Dental Insurance 2,816 3,571
50027
2 1 2 ,632 2 ,632 2 ,623
Vision Insurance 635 811
50028
- 5 79 5 79 6 01
Life Insurance & Other 2,180 2,263
50029
- 2 ,443 2 ,443 2 ,171
Social Security Taxes 19,068 17,16217,641
50030
1 6,038 1 6,038 1 5,530
Medicare Taxes 4,014 4,126
50035
4 ,459 3 ,751 3 ,751 3,630
Unemployment Taxes 2,430 2,565
50040
1 ,204 2 ,025 2 ,025 6 41
Workman's Compensation 7,687 8,011
50045
5 ,259 5 ,550 8 ,850 1 2,419
Auto Allowance 2,100 2,100
50050
3 ,757 2 ,100 2 ,100 2 ,013
Pre-Employment Physicals/Testing 473
50060
5 87 2 13 2 13 - 430
TOTAL PERSONNEL SERVICES$381,071$ 409,050$ 436,760
$ 4 44,737$ 3 85,982$ 3 85,426
PROFESSIONAL & CONTRACTUAL SERVICES
Engineering - -
55005
2 90 - - -
Independent Labor - -
55070
1 ,881 4 50 4 50 4 53
Vehicle Maintenance 5,750 6,038
55090
4 ,060 5 ,750 6 ,100 6 ,160
Equipment Maintenance 8,000 8,560
55095
7 ,473 8 ,450 8 ,550 8 ,512
Building Maintenance 2,750 2,888
55100
3 ,695 3 ,250 3 ,250 3 ,210
Consultants 250 250
55145
5 90 2 50 2 50 2 00
$ 18,600$ 16,750$ 17,735
TOTAL PROF & CONTRACTUAL SERVICES$ 1 7,988$ 1 8,150$ 18,534
OPERATING EXPENSES
Telephone60 62 64
60005
2 32 6 0 3 4
Communications/Pagers/Mobiles 4,056 4,137
60010
5 ,996 3,790 3 ,790 3 ,857
Electricity 2,756 2,894
60020
1 ,981 2 ,625 2,625 2,248
Water 1,545
60025
- 1 ,500 1,500 - 1,500
Postage 50 51
60035
7 0 1 50 1 50 1 13
Publications/Books/Subscripts 500 525
60066
7 67 5 00 5 00 4 93
Dues & Memberships 910 1,001
60070
1 ,180 6 45 6 45 4 11
Meetings 500 550
60075
4 57 5 00 5 00 4 61
Schools & Training 2,000 2,200
60080
2 ,376 1 ,500 1,500 1,329
Training (Safety) 300 315
60085
4 28 5 00 5 00 4 55
Travel & Per Diem 857 943
60100
2 ,647 8 57 8 57 8 23
Rent Equipment - -
60105
1 ,279 1 00 1 00 -
Advertising 625 656
60125
1 ,561 6 25 6 25 284
Irrigation Repairs - -
60200
- - - -
Miscellaneous Expenses 125 138
60245
4 44 1 25 1 25 1 42
Community Events 43,429 - -
60260
- - 432
Tree City 10,000 10,000 10,000
60266
- 800 1 ,335
Property Maintenance 800 1,200
60280
1 ,431 7 90 7 90 7 14
Furniture/Equipment < $5000 - -
60360
4 ,426 2,990 2 ,990 1 ,972
TOTAL OPERATING EXPENSES$ 78,705$ 25,041$ 26,218
$ 1 7,257$ 1 8,057$ 1 5,103
131
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
PARKS: PARKS GENERAL
103-042
ACCOUNT2006-072007-082007-082007-082008-092009-10
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
NUMBERDESCRIPTION
CONSUMABLE SUPPLIES
Fuel & Lube 14,475 19,766 21,743
65005
1 4,953 1 7,000 1 6,857
Uniforms 5,685 5,685
65010
5 ,188 5 ,840 5,840 5,811
Small Equipment 5,700-
65025
4 49 - 4 00 4 00
Small Tools 5,430 5,702
65035
2 ,308 2,400 2,400 2 ,558
Safety Equipment 1,250 1,313
65040
1 ,414 1 ,250 1 ,250 1 ,241
Hardware - -
65055
6 32 5 00 5 00 1 12
Office Supplies 250 258
65085
1 ,462 3 50 3 50 3 63
Maintenance Supplies - -
65095
1 14 - - (114)
TOTAL CONSUMABLE SUPPLIES$ 32,381$ 40,399
$ 2 6,043$ 2 5,293$ 2 7,740$ 2 7,228
CAPITAL EXPENSES
Capital Expenses 24,699 105,660
69005
7 ,000 2 4,172 4 4,430 4 4,430
Grant Match - -
69006
- - 3,500 3 ,398
Vehicles 90,723 16,923 44,881
69035
1 6,922 1 6,922 1 6,922
5,719 5,514
Capital Leases -
69305
1 1,970 - -
TOTAL CAPITAL EXPENSES$ 47,341$ 156,055
$ 109,692$ 41,094$ 64,852$ 64,750
TOTAL EXPENDITURES$482,866$ 530,563$ 677,167
$ 6 77,164$ 5 15,231$ 5 11,041
132
TOWN OF TROPHY CLUB, TEXAS
INDEPENDENCE PARK
ADOPTED EXPENSES
OPERATING
EXPENSES
99%
PROFESSIONAL &
CONTRACTUAL
SERVICES
1%
133
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
PARKS: INDEPENDENCE PARK
103-042-001
ACCOUNT2006-072007-082007-082007-082008-092009-10
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
NUMBERDESCRIPTION
PROFESSIONAL & CONTRACTUAL SERVICES
Portable Toilets 714 750
55185
1 ,320 680 680 1,037
TOTAL PROF & CONTRACTUAL SERVICES$ 714$ 750
$ 1,320$ 6 80$ 6 80$ 1 ,037
OPERATING EXPENSES
Electricity 19,058 20,011
60020
16,012 1 8,150 1 8,150 1 7,252
Water 19,000 19,570
60025
8,988 1 9,000 1 6,000 1 3,050
Rent Equipment 250 263
60105
- 100 100 163
Property Maintenance 26,500 27,825
60280
28,806 2 6,500 2 6,500 2 6,627
TOTAL OPERATING EXPENSES$ 64,808$ 67,668
$ 5 3,805$ 6 3,750$ 6 0,750$ 5 7,092
CONSUMABLE SUPPLIES
Maintenance Supplies - -
65095
- - - -
TOTAL CONSUMABLE SUPPLIES$ -$ -
$ - $ - $ - $ -
TOTAL EXPENDITURES$ 65,522$ 68,418
$ 55,125$ 64,430$ 61,430$ 58,129
134
TOWN OF TROPHY CLUB, TEXAS
HARMONY PARK
ADOPTED EXPENSES
OPERATING
EXPENSES
98%
PROFESSIONAL &
CONTRACTUAL
SERVICES
2%
135
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
PARKS: HARMONY PARK
103-042-003
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTION
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PROFESSIONAL & CONTRACTUAL SERVICES
Portable Toilets 1,093 1,033 1,085
55185
9 84 1 ,250 1 ,207
TOTAL PROF & CONTRACTUAL SERVICES1,093$ $ 1,033$ 1,085
$ 9 84$ 1,250$ 1 ,207
OPERATING EXPENSES
Electricity 18,0003,131 8,000 14,000 14,700
60020
6 ,649
Water 7,497 18,500 19,055
60025
8 ,50013,000 1 1,454
Rent Equipment 310 100 105
60105
1 00 1 00 9 4
Property Maintenance 21,92318,000 16,700 17,535
60280
3 4,000 3 3,919
TOTAL OPERATING EXPENSES$ 32,861$44,600$ 49,300$ 51,395
$ 5 5,100$ 5 2,116
CONSUMABLE SUPPLIES
Maintenance Supplies - - -
65095
- - -
TOTAL CONSUMABLE SUPPLIES$ -$ -$ -
$ - $ - $ -
CAPITAL EXPENSES
$474K CO Payment 49,645 - -
69086
- - -
TOTAL CAPITAL EXPENSES$ 49,645$ -$ -
$ - $ - $ -
TOTAL EXPENDITURES$ 83,599$45,584$ 50,333$ 52,480
$ 56,350$ 53,323
136
TOWN OF TROPHY CLUB, TEXAS
LAKEVIEW SOCCER FIELDS
ADOPTED EXPENSES
OPERATING
EXPENSES
94%
PROFESSIONAL &
CONTRACTUAL
SERVICES
6%
137
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
PARKS: LAKEVIEW SOCCER FIELDS
103-042-005
ACCOUN
T2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONCTUABUDGEMENDEDESTIMATEADOPTEPROJECTED
ALTAD
PROFESSIONAL & CONTRACTUAL SERVICES
Portable Toilets 1,285 1,349
55185
1 ,024 1 ,224 1 ,224 9 49
$ 1,285$ 1,349
TOTAL PROF & CONTRACTUAL SERVICES$ 1,024$ 1 ,224$ 1 ,224$ 9 49
OPERATING EXPENSES
Water 15,100 15,553
60025
6 ,487 1 6,800 9 ,000 6 ,892
Property Maintenance 4,700 4,935
60280
7 ,917 4 ,000 4 ,000 4 ,000
TOTAL OPERATING EXPENSES$ 19,800$ 20,488
$ 1 4,404$ 2 0,800$ 1 3,000$ 1 0,891
TOTAL EXPENDITURES$ 21,085$ 21,837
$ 15,428$ 22,024$ 14,224$ 11,840
138
TOWN OF TROPHY CLUB, TEXAS
MEDIANS & COMMON AREAS
ADOPTED EXPENSES
Property Maintenan
57%
Water
43%
Electricity
0%
139
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
PARKS: MEDIANS & COMMON AREAS
103-042-006
ACCOUN
2006-072007-082007-082007-082008-092009-10
T
NUMBERDESCRIPTION
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
OPERATING EXPENSES
60020
Electricity 526 463 486
4 41 4 41 5 63
60025
Water 24,347 47,593 49,021
4 6,093 3 5,000 3 0,832
60280
Property Maintenance 71,031 61,750 63,603
6 3,300 6 5,000 6 4,847
TOTAL OPERATING EXPENS$$ 96,243$ 109,806$ 113,109
E
$ 95,904109,834$ 1 00,441
TOTAL EXPENDITURES$95,904$ 100,441109,834$ 96,243$$ 109,806$113,109
140
GENERAL FUND:
COMMUNITY DEVELOPMENT
141
TOWN OF TROPHY CLUB, TEXAS
142
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
COMMUNITY DEVELOPMENT (103-043)
Mission
The mission of the Community Development Department is to Maintain Trophy Club in such a manner that it
enhances quality of life for current and future residents by seeking compliance with the Town’s Code of
Ordinances. Provide prompt, friendly, and efficient customer service to all.
Departmental Goal
Provide a high level of service to our customers in the areas of permitting, building inspection, code
enforcement, as well as municipal facility construction and maintenance, ensuring all facilities and infrastructure
are constructed and maintained in accordance with federal, state, local, and international codes in the interest of
life, health, and public safety.
Fiscal Year 2007- 2008 Accomplishments
Monitored and inspected all residential and commercial construction projects to ensure compliance with
Town adopted construction codes.
Reviewed and amended existing ordinances to maintain accuracy and serve the needs of the residents.
Worked with Northwest Independent School District (NISD) to provide quality facilities, including the start of
construction of Byron Nelson High School with joint-use facilities such as sports fields, Library, and
Performing Arts Center.
Worked with developers to complete development and infrastructure of Churchill Downs and The Highlands
subdivisions and started the building process in neighborhoods 3 + 4 (Turnberry).
Issued forty-eight (48) building permits in the Turnberry subdivision, and three (3) building permits in
Churchill Downs subdivision.
Fiscal Year 2008- 2009 Departmental Objectives
Achieve quality building inspections at the NISD Byron Nelson High School project, to allow expected
completion in summer 2009.
Maintain turn around time of building plan review and building inspections in the Highlands and Churchill
Downs subdivisions.
Building Official to complete Certified Building Official certification.
Work with architects, engineers, and contractors for potential commercial development.
Conduct quality inspections through consistent interpretations of building codes, zoning, and other
ordinances.
Upgrade software to streamline permitting process in order to handle large-scale development.
143
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
COMMUNITY DEVELOPMENT
(continued)
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
N/A N/A N/A 2,000
Number of inspections annually
N/A N/A N/A 6
Number of plan reviews complete per week (new
permits issued)
N/A N/A N/A 50
Number of citizen/contractors inquiries per day
(phone calls and walk-ins)
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
N/A N/A N/A <4
Turn around time for plan review (in days)
N/A N/A N/A <1
Response time for all inquiries (in days)
N/A N/A N/A <2
Turn around time to perform inspections after
called in by contractor (in days)
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 2.0
144
TOWN OF TROPHY CLUB, TEXAS
COMMUNITY DEVELOPMENT
ADOPTED EXPENSES
PERSONNEL
SERVICES
67%
PROFESSIONAL &
CONTRACTUAL
SERVICES
30%
OPERATING
EXPENSES
CAPITAL EXPENSES
CONSUMABLE
1%
1%
SUPPLIES
1%
145
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
COMMUNITY DEVELOPMENT
103-043
ACCOUNT2006-072007-082007-082007-082008-092009-10
AMENDEDESTIMATEADOPTEDPROJECTED
NUMBERDESCRIPTIONACTUALBUDGET
PERSONNEL SERVICES
50005
Salaries & Wages 157,836 119,870 109,084 113,447
1 19,870 1 12,538
50010
Overtime 2,832 2,000 1,250 1,250
2 ,000 2 ,640
50015
Longevity/Certification Pay 2,220 - - -
- -
50016 Longevity 555- 645 915
5 55 5 55
50020
Retirement 19,492 15,303 13,650 14,452
1 5,303 1 4,458
50025 Group Insurance 14,903 - - -
- -
50026
Medical Insurance 15,941- 9,662 12,254
1 5,941 1 0,186
50027 Dental Insurance 955- 558 707
9 55 5 87
50028
Vision Insurance 247- 153 195
2 47 1 64
50029 Life Insurance & Other 1,085- 830 849
1 ,085 7 80
50030
Social Security Taxes 9,836 7,107 6,881 7,168
7 ,107 7 ,123
50035 Medicare Taxes 2,300 1,662 1,609 1,676
1 ,662 1 ,666
50040 648 684
Unemployment Taxes 159810
8 10 2 97
50045
Workman's Compensation(582)1,633 2,269 2,366
1 ,633 1 ,498
50050
Auto Allowance 2,563 - - -
- -
50055 Clothing Allowance 8 - - -
- -
50060
Pre-Employment Physicals/Testing 220 19 - -
1 9 6 5
TOTAL PERSONNEL SERVICES$ 211,786$ 167,188$ 147,239$ 155,963
$ 1 67,188$ 1 52,557
PROFESSIONAL & CONTRACTUAL SERVICES
55005
Engineering 12,478 16,770 10,000 10,500
1 0,770 1 0,731
55035Abatements 820 - - -
- -
55070
Independent Labor 13,443 - - -
- -
55080 Maintenance & Repairs - - - -
- -
55090
Vehicle Maintenance 511 500 250 263
5 00 1 19
55100 Building Maintenance 5,421 - - -
- 8 4
55120
Cleaning Services 3,927 - - -
- 1 32
55130
Trash Removal/Recycling 291,544 307,889301,783 316,750 354,250
3 07,889
55140
Health Inspections 4,100 5,000 4,500 4,860
5 ,000 6 ,450
55145 Consultants 4,00048 - -
9 00 9 06
TOTAL PROF & CONTRACTUAL SERVICES332,293$ $ 334,159$ 331,500$ 369,873
$ 3 25,059$ 3 20,205
OPERATING EXPENSES
60005 Telephone 69 140 75 77
1 40 6 0
60010
Communications/Pagers/Mobiles 1,243885 1,206 1,206
4 ,885 4 ,168
60020 Electricity 96,200 - - -
- -
60025
Water 657 - - -
- -
60030 Rent - - - -
- -
60035
Postage 465 125 125 128
1 25 6 64
60066 Publications/Books/Subscripts 784 300 300 306
3 00 -
60070
Dues & Memberships 785 550 445 467
5 50 1 73
60075 Meetings 19 400 - 100 103
4 00
60080
Schools & Training 1,838 2,569 585 1,740 1,827
600
60100
Travel & Per Diem 1,061 940 302 317
9 9 8 1
60105
Rent Equipment - - - -
- -
60125 Advertising 966 300 300 306
3 00 -
60170
Animal Control 2,393 - - -
- -
60175 Code Enforcement 492 - - -
- -
60205
Street Repairs - - - -
- -
60215 Street Sweeping - - - -
- -
60220
Striping & Signage - - - -
- -
60245 Miscellaneous Expenses 165 200 200 206
2 00 6 4
60280
Property Maintenance - - - -
- -
60360 Furniture/Equipment < $5000 1,043800 - -
2 ,800 1 ,631
TOTAL OPERATING EXPENSES$ 108,180$ 7,209$ 4,793$ 4,943
$ 1 0,399$ 7 ,426
146
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
COMMUNITY DEVELOPMENT
103-043
ACCOUNT2006-072007-082007-082007-082008-092009-10
AMENDEDESTIMATEADOPTEDPROJECTED
NUMBERDESCRIPTIONACTUALBUDGET
CONSUMABLE SUPPLIES
65005
Fuel & Lube 2,904 3,528 2,800 2,940
1 ,550 1 ,526
65010 Uniforms 516 1,200 664 684
1 ,200 9 57
65085
Office Supplies 1,480 1,400 1,000 1,030
1 ,400 1 ,172
65095 Maintenance Supplies (21) - - -
- -
65105
Printing 154 650 325 325
6 50 5 87
TOTAL CONSUMABLE SUPPLIES$ 5,032$ 6,778$ 4,789$ 4,979
$ 4 ,800$ 4 ,242
CAPITAL EXPENSES
69005
Capital Expenses - - - -
- -
69035 Vehicles 14,857 5,585 5,585 5,585
5 ,585 5 ,585
69195
GASB34/Reserve For Replacement - - - -
- -
TOTAL CAPITAL EXPENSES$ 14,857$ 5,585$ 5,585$ 5,585
$ 5 ,585$ 5 ,585
TOTAL EXPENDITURES$ 672,148$ 520,919$ 493,906$ 541,343
$ 5 13,031$ 4 90,015
147
TOWN OF TROPHY CLUB, TEXAS
148
GENERAL FUND:
PLANNING & ZONING
149
TOWN OF TROPHY CLUB, TEXAS
150
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
PLANNING & ZONING (103-044)
Mission
The mission of the Planning & Zoning Department is to support the goals and objectives of the Comprehensive
Land Use Plan and other adopted development guides; support and implementing the Town Council’s
development goals by reviewing and enforcing current regulations and policies; support the decisions, policies
and directives of the Zoning Board of Adjustment, Planning and Zoning Commission and Town Council on
matters impacting the physical development of the community; explain policies to the public and developers
consistently and professionally; provide a review process for the development community that is timely and
efficient; as well as ensure that the Zoning and Subdivision ordinances reflect current Council policies.
Departmental Goal
The Planning and Zoning Department provides for the review, analysis and processing of development projects
impacting the physical growth of the community. The purpose of this review process is to ensure that proposed
developments follow adopted plans, guidelines, and policies (Comprehensive Zoning Ordinance, Subdivision
Regulations) that are beneficial to the community as a whole. The Planning Department is the primary contact
for property owners, developers, surveyors, and engineers who desire to develop property in the Town. Primary
activities include the review and recommendation of proposed subdivision plats, rezoning, site plans, and
variances to the Zoning Board of Adjustment, Planning and Zoning Commission, and Town Council.
Fiscal Year 2007- 2008 Accomplishments
Amended planned development ordinances and subdivider’s agreements for Planned Development No. 27
(The Highlands) to allow the developer and builders quicker accessibility to the neighborhoods to begin
construction.
Preliminary Platted Canterbury Hills & Water’s Edge subdivisions.
Nine Final Plats approved for a total of 557 platted residential lots.
Three replats approved (2 residential, 1 commercial).
Reviewed Value Place Hotel Signage per Council directive.
Nine zoning variance requests presented to the Zoning Board of Adjustment on behalf or property owners (5
approved, 2 approved with stipulations, 1 denied, 1 withdrawn).
Fiscal Year 2008- 2009 Departmental Objectives
Provide effective planning support to the public, Town staff, the Planning & Zoning Commission and Town
Council.
Review and facilitate platting and development of future phases of PD-27, The Highlands at Trophy Club,
Canterbury Hills, and Waters Edge at Hogan’s Glen.
Ensure that the design of all plans, specifications, and plats of all developments are in compliance with
Town Ordinances and development practices.
Coordinate with the Town Engineer, Planning Consultant and Building Inspector/Official to ensure the
construction and inspections of all developments are in compliance with engineering principals and
development practices and Town Ordinances.
Provide accurate and timely information and assistance to other Town departments, developers, engineers,
contractors and citizens.
Maintain department web page, providing current project/development information to residents and
developers.
Evaluate Comprehensive Land Use Plan to assess need to update to reflect growth and development of the
Town.
Continue to support the Planning and Zoning Commission, Zoning Board of Adjustment, and Town Council
by providing agenda support, reports, analysis, recommendations and meeting minutes concerning
development matters.
151
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
PLANNING & ZONING
(continued)
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
P&Z meetings attended N/A N/A N/A 18
ZBA meetings attended N/A N/A N/A 6
Plats processed N/A N/A N/A 6
Ordinance amendments to reflect Council policies N/A N/A N/A 2
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
N/A N/A N/A 90%
Plats filed with Denton County and Tarrant
County within 30 days of approval (%)
Development Review Committee meetings held N/A N/A N/A 12
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 1.0
152
TOWN OF TROPHY CLUB, TEXAS
PLANNING & ZONING
ADOPTED EXPENSES
CONSUMABLE
SUPPLIES
46%
OPERATING
EXPENSES
48%
PERSONNEL
PROFESSIONAL &
SERVICES
CONTRACTUAL
6%
SERVICES
0%
153
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
PLANNING & ZONING
103-044
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTION
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
50005
Salaries & Wages 51,564
23,187 45,900 45,900 47,761 49,580
50015 Longevity/Certification -
446 - - - -
50016
Longevity 160
- - - - -
50020 Retirement 6,465
2,782 5,738 5,738 5,838 6,098
50025
Group Insurance -
2,097 - - - -
50026 Medical Insurance 6,127
- 4,515 4,515 4,528 4,831
50027
Dental Insurance 354
- 261 261 261 279
50028 Vision Insurance 98
- 72 72 73 76
50029
Life Insurance & Other 412
- 420 420 499 399
50030 Social Security Taxes 3,207
1,434 2,846 2,846 2,901 3,074
50035
Medicare Taxes 750
335 666 666 678 719
50040 Unemployment Taxes 324342
45 270 270 99
50045
Workman's Compensation94 142
27 94 86 136
50060 Pre-Employment Physicals/Testing -
40 - - - -
TOTAL PERSONNEL SERVICES$ 69,621
$ 30,394$ 60,782$ 60,782$ 62,726$ 65,516
PROFESSIONAL & CONTRACTUAL SERVICES
55005 Engineering 55,000
120,009 48,000 55,000 48,806 55,000
55020
Town Planner 19,000
5,548 14,000 14,000 6,431 11,000
55025 Town Planner Ordinances -
- - - - -
55060
Appraisal 500
- - - - 500
TOTAL PROF & CONTRACT SERVICES$ 74,500
$ 125,557$ 62,000$ 69,000$ 55,238$ 66,500
OPERATING EXPENSES
60005
Telephone 155
- - - 125 150
60035 Postage 260
114 250 250 304 255
60066
Publications/Books/Subscripts 347
75 337 337 163 337
60070 Dues & Memberships 294
130 205 205 205 285
60075227
Meetings
44 220
- 150 150
60080
Schools & Training 125 494
375 375 350 480
60100
Travel & Per Diem 719
43 150 150 228 698
60125 Advertising 1,970
1,012 1,290 1,290 1,111 1,970
60225
Platt Filing Fees 1,329
1,084 1,290 1,290 3,132 1,290
60230 Computer Mapping 2,940
1,381 4,000 4,000 1,062 2,800
60240
ZBA Hearings -
35 680 680 99 -
60245 Miscellaneous Expenses 55
- 50 50 - 50
60360
Furniture/Equipment < $5,000 -
- - - - -
TOTAL OPERATING EXPENSES$ 8,789
$ 3,998$ 8,777$ 8,777$ 6,824$ 8,535
CONSUMABLE SUPPLIES
65085
Office Supplies 450
481 424 424 244 437
65105 Printing 206
70 300 300 276 200
TOTAL CONSUMABLE SUPPLIES$ 656
$ 551$ 724$ 724$ 520$ 637
$141,188$ 153,566
TOTAL EXPENDITURES$ 160,500
$ 139,283$ 125,307
$ 132,283
154
GENERAL FUND:
STREETS
155
TOWN OF TROPHY CLUB, TEXAS
156
TOWN OF TROPHY CLUB, TEXAS
GENERAL FUND
STREETS (103-046)
Mission
The mission of the Streets Department is to constantly strive to create and maintain above-standard roadways
and infrastructure in a cost-effective manner; and to consistently work towards having a very efficient storm
sewer system that protects our environment, our infrastructure and our residents.
Departmental Goal
The Streets Department is responsible for professionally maintaining, inspecting and enhancing the Town’s
Roadways and Infrastructure in a manner that is dedicated to excellence and community satisfaction. Storm
Sewer, a division of the Streets Department, is responsible for professionally inspecting, repairing and
maintaining the Town’s Storm Sewer infrastructure in a manner that best serves the community and the
environment.
Fiscal Year 2007- 2008 Accomplishments
Increased amount of concrete paving repairs performed by Town employees rather than outside
contractors.
Developed plans and initiated process to begin construction of street bond program Phase II, including Oak
Hill, Avenue 20, Brook Hollow Lane, and Brook Hollow Court.
Created a street sign inventory.
Devised and implemented procedure for inspecting, repairing and maintaining the Town storm sewer
network.
Fiscal Year 2008- 2009 Departmental Objectives
Continue to increase amount of in house street repairs.
Provide street sweeping service on a regular schedule, twice per year.
Refine current storm drain inspection process.
Develop and complete a professional Drainage Study covering the entire Town.
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
Street sweeping (curb miles) N/A N/AN/A26
Concrete placed/poured (cubic yards) N/A N/A N/A 6
Striping (linear feet) N/A N/A N/A 56
Storm Drain Structure Inspection & Cleaning N/A N/A N/A 60
Storm Drain System Repairs N/A N/A N/A 45
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
Response to resident calls in under 48 hours N/A N/A N/A 100%
Development Review Committee meetings held N/A N/A N/A 26
N/A N/A N/A 82:1
Ratio of lane miles of street maintained per
employee
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 6.0
157
TOWN OF TROPHY CLUB, TEXAS
STREETS
ADOPTED EXPENSES
PROFESSIONAL &
CONTRACTUAL
SERVICES
4%
OPERATING
EXPENSES
45%
PERSONNEL
SERVICES
47%
CONSUMABLE
CAPITAL EXPENSES
SUPPLIES
1%
3%
158
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
STREETS
103-046
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBER
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
DESCRIPTION
PERSONNEL SERVICES
50005
Salaries & Wages 190,952 198,590
105,258 180,382 157,000 155,771
50010 Overtime 4,992 5,500
1,361 4,800 800 617
50016
Longevity 281 536
- - - -
50020 Retirement 24,136 25,578
12,570 23,748 20,000 19,560
50025
Group Insurance - -
12,993 - - -
50026 Medical Insurance 25,125 31,864
- 23,481 19,000 18,287
50027
Dental Insurance 1,302 1,651
- 1,390 1,390 923
50028 Vision Insurance 357 456
- 336 336 255
50029
Life Insurance & Other 1,431 1,478
- 1,601 1,601 1,033
50030 Social Security Taxes 11,689 12,082
6,242 11,301 9,200 9,065
50035
Medicare Taxes 2,734 2,826
1,460 2,643 2,643 2,120
50040 Unemployment Taxes 4751,513 1,597
164 1,261 1,261
50045
Workman's Compensation7,100 14,548 15,171
325 2,495 20,856
50050 Auto Allowance - -
125 4,800 4,800 3,325
50060
Pre-Employment Physicals/Testing 639 852
70 426 426 200
TOTAL PERSONNEL SERVICES$ 279,699$ 298,181
$ 140,568$ 258,664$ 225,557$ 232,487
PROFESSIONAL & CONTRACTUAL SERVICES
55005
Engineering 18,900 18,900
- 215,086 30,000 21,866
55090 Vehicle Maintenance 1,125 1,238
550 1,500 1,500 1,022
55095
Equipment Maintenance 1,000 1,100
- - 2,000 1,608
TOTAL PROF & CONTRACTUAL SERVICES$ 21,025$ 21,238
$ 550$ 216,586$ 33,500$ 24,497
OPERATING EXPENSES
60005
Telephone 50 50
- - - 1 9
60010 Communications/Pagers/Mobiles 1,836 1,836
1,096 1,430 1,430 2,055
60020
Electricity 108,038 118,842
- 102,893 92,000 90,032
60035 Postage 100 100
- - - 8 1
60070 428 441
Dues & Memberships-
250 240
250
60080
Schools & Training179 1,100 1,250
1,200 1,200 548
60100
Travel & Per Diem 1,896 1,996
504 550 550 428
60125 Advertising 1,000 1,000
- - 2,000 8 40
60205
Street Repairs 144,500 164,500
120,601 141,500 67,000 64,850
60220 Striping & Signage 11,000 47,170
6,617 13,000 16,000 15,215
TOTAL OPERATING EXPENSES$ 269,948$ 337,135
$ 128,997$ 260,823$ 180,430$ 174,308
CONSUMABLE SUPPLIES
65005 Fuel & Lube 12,584 13,842
3,977 4,759 7,750 7,648
65010
Uniforms 3,160 3,160
2,110 3,628 3,628 2,489
65085 Office Supplies 650 650
- - 1,000 4 79
TOTAL CONSUMABLE SUPPLIES$ 16,394$ 17,652
$ 6,087$ 8,387$ 12,378$ 10,699
CAPITAL EXPENSES
69005 Capital Expenses - -
17,890 - - -
69035
Vehicles 7,589 62,289
7,589 7,589 7,589 7,589
$7,589
TOTAL CAPITAL EXPENSES$ 7,589$ 62,289
$ 25,479$ 7,589$ 7,589
TOTAL EXPENDITURES$ 594,655$ 736,495
$ 301,681$ 752,049$ 459,454$ 449,579
159
TOWN OF TROPHY CLUB, TEXAS
STORM SEWER
ADOPTED EXPENSES
PROFESSIONAL &
CONTRACTUAL
OPERATING
SERVICES
EXPENSES
0%
18%
PERSONNEL
CONSUMABLE
SERVICES
SUPPLIES
47%
26%
CAPITAL EXPENSES
9%
160
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
STREETS: STORM SEWER
103-046-001
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 13,464 13,464 13,758 14,339 14,913
11,639
50010
Overtime 825 825 88 858 892
221
50016 Longevity - - - 54 74
-
50020
Retirement 1,786 1,786 1,695 1,876 1,985
1,397
50025 Group Insurance - - - - -
1,410
50026
Medical Insurance 1,490 1,490 1,594 2,022
-1,490
50027 Dental Insurance 86 86 86 92 117
-
50028
Vision Insurance 24 24 24 25 32
-
50029 Life Insurance & Other 125 125 89 115 120
-
50030
Social Security Taxes 886 886 845 946 985
735
50035 Medicare Taxes 207 207 198 221 230
172
50040
Unemployment Taxes 89 89 33 107 113
15
50045 Workman's Compensation 188 188 172 336349
-
TOTAL PERSONNEL SERVICES$ 15,587$ 19,170$ 19,170$ 18,479$ 20,563$ 21,832
PROFESSIONAL & CONTRACTUAL SERVICES
55005 Engineering 4,000 9,462 4,000 4,000
-4,000
55070
Independent Labor 8,500 8,500 8,499 8,500 8,500
7,633
55080 Maintenance & Repair 15,000 15,000 539 2,000 2,060
503
55095
Equipment Maintenance - - 5,500- 5,775
-
55130 Trash Removal/Recycling 10,000 10,000 11,186 10,000 10,200
8,740
55160
Professional Outside Services - - - 125,000-
-
$ 37,500$ 37,500$ 29,687$ 30,000$ 155,535
TOTAL PROF & CONTRACTUAL SERVICES$ 16,876
OPERATING EXPENSES
60025
Water - - - - -
-
60070 Dues & Memberships 2,100 2,100 2,267 2,100 2,100
2,167
60080
Schools & Training - - - 400 600
-
60100 Travel & Per Diem 150 150 - 300 400
-
60125
Advertising - - --200
-
60215
Street Sweeping 6,000 6,000 4,295 7,500 9,000
2,584
60245
Miscellaneous Expenses 204 204 90 304 354
295
TOTAL OPERATING EXPENSES$ 8,454$ 8,454$ 6,652$ 10,604$ 12,654
$ 5,046
CONSUMABLE SUPPLIES
65005
Fuel & Lube - - - - -
-
65105 Printing 250 250 197 258 266
-
TOTAL CONSUMABLE SUPPLIES$ 250$ 250$ 197$ 258$ 266
$ -
CAPITAL EXPENSES
69195 GASB34/Reserve For Replacement 46,926 57,286 52,915 -
-46,926
TOTAL CAPITAL EXPENSES$ $ 46,926$ 57,286$ 52,915$ -
$ -46,926
TOTAL EXPENDITURES$ 112,300$ 112,300$ 112,300$ 114,340$ 190,287
$ 37,510
161
TOWN OF TROPHY CLUB, TEXAS
CONSTRUCTION INSPECTION
ADOPTED EXPENSES
PERSONNEL
SERVICES
95%
PROFESSIONAL &
CONTRACTUAL
SERVICES
0%
CONSUMABLE
OPERATING
SUPPLIES
EXPENSES
4%
1%
162
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
GENERAL FUND
CONSTRUCTION INSPECTION
103-046-002
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBER
ACTUALBUDGETAMENDEDESTIMATEADOPTED \[1\]PROJECTED
DESCRIPTION
PERSONNEL SERVICES
50005
Salaries & Wages - 23,700- 23,618 51,000 53,040
50010 Overtime - 2,200- 2,135 5,000 5,100
50020
Retirement - 3,250- 3,165 6,888 7,268
50026 Medical Insurance - 2,150- 2,083 4,831 6,127
50027
Dental Insurance - 200- 120 279 354
50028 Vision Insurance - 100- 33 76 98
50029
Life Insurance & Other - 200- 140 410 417
50030 Social Security Taxes - 1,650- 1,546 3,472 3,605
50035
Medicare Taxes - 400- 362 812 843
50040 Unemployment Taxes - 100- 99 324 342
50045
Workman's Compensation - - - 4,152- 4,311
50060 Pre-Employment Physicals/Testing - 100- 80- -
TOTAL PERSONNEL SERVICES$ -$ 34,050-$ $ 33,380$77,244$81,505
PROFESSIONAL & CONTRACTUAL SERVICES
55090 Vehicle Maintenance - 1,000- 707 375 375
TOTAL PROF & CONTRACTUAL SERVICES$ -$ 1,000-$ $ 707$ 375$ 375
OPERATING EXPENSES
60010 Communications/Pagers/Mobiles - 600- 495 1,140 1,140
TOTAL OPERATING EXPENSES$ -$ 600-$ $ 495$ 1,140$ 1,140
CONSUMABLE SUPPLIES
65005 Fuel & Lube - 1,450- 1,235 3,106 3,261
65010
Uniforms - - - - 590 590
65055 Hardware - 4,000- 3,859 - -
TOTAL CONSUMABLE SUPPLIES$ -$ 5,450-$ $ 5,094$ 3,696$ 3,851
CAPITAL EXPENSES
69035 Vehicles - 45,744- 45,744 - -
69040
Vehicle Equipment - 4,900- 4,844 -
TOTAL CAPITAL EXPENSES$ -$ 50,644-$ $ 50,587$ -$ -
TOTAL EXPENDITURES$ -$ 91,744-$ $ 90,263$82,455$ 86,871
\[1\] FY 2008-09, Construction Inspection separated out from Streets budget. Previously included as a portion of all line items.
163
TOWN OF TROPHY CLUB, TEXAS
164
TROPHY CLUB PARK FUND
165
TOWN OF TROPHY CLUB, TEXAS
166
TOWN OF TROPHY CLUB, TEXAS
TROPHY CLUB PARK FUND
TROPHY CLUB PARK (142-042)
Mission
Trophy Club Park’s mission is to provide recreational needs of Trophy Club as it develops, to preserve open
space for the enjoyment of all visitors, and to provide specific areas for environmental education.
Departmental Goal
Maintain and operate all current facilities and programs while exploring and creating new ones in order to allow
Trophy Club residents to utilize the park resources to the fullest extent possible.
Fiscal Year 2007- 2008 Accomplishments
Changed the name of the park to one that residents will more closely identify.
Changed the pricing structure to more adequately reflect operational changes in the park.
Created directional trail system for motorized visitors.
Created a youth motorized trail area.
Surveyed citizens to determine outdoor recreational programming needs.
Installed a new permanent bathroom in the park.
Held Trophy Club Park Grand Re-Opening Event that had over 600 attendees.
Installed 3,000 feet of post and cable fencing for safety.
Fiscal Year 2008- 2009 Departmental Objectives
Complete all Federal Emergency Management Agency (FEMA) objectives and improvements.
Complete all Texas Parks & Wildlife Department (TPWD) grant improvements.
Add Red Bull sponsored motocross area.
Complete interpretive trail system.
Install automated entry gate system.
Review all areas of parks operation to improve inefficiencies and expenses.
Begin the process of developing a master park plan.
Increase Town awareness and use of the park through advertisement and increasing number of events held
at the park.
2006-07 2007-08 2007-08 2008-09
Workload Measures
Actual Actual Estimate Proposed
Motorized trail maintained (miles) N/A N/A N/A 9
Non-Motorized trails maintained (miles) N/A N/A N/A 3
Park attendant monitoring (hours per week) N/A N/A N/A 40
2006-07 2007-08 2007-08 2008-09
Productivity Measures
Actual Actual Estimate Proposed
N/A
Special Events at park N/A N/A 6
Classes offered at park N/A N/A N/A 2
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 1.4
167
TOWN OF TROPHY CLUB, TEXAS
TROPHY CLUB PARK FUND
ADOPTED REVENUES
Interest Income
0%
Park Revenues
100%
TROPHY CLUB PARK FUND
ADOPTED EXPENSES
PROFESSIONAL &
CONTRACTUAL
SERVICES
17%
PERSONNEL
SERVICES
47%
OPERATING
EXPENSES
34%
CONSUMABLE
SUPPLIES
2%
168
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
TROPHY CLUB PARK FUND
142-000
142-042
ACCOUNT
2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
REVENUES
Park Revenues (65,000) (109,780) (109,780) (46,575) (107,263) (112,606)
44010
Interest Income (245) (200) (200) (32) (200) (200)
49010
Miscellaneous Income (18) - - (21) - -
49900
TOTAL REVENUES$(65,263)$(109,980)$(109,980)$(46,629)$ (107,463)$(112,806)
PERSONNEL SERVICES
Salaries & Wages 15,300 26,70515,300 41,180 42,828
50005
12,566
Longevity - - - - 64
50016
-
Retirement 1,913 1,913 2,056 2,129 2,259
50020
1,407
Medical Insurance 1,806 1,806 1,806 1,932 2,451
50026
75
Dental Insurance 104 104 102 112 141
50027
4
Vision Insurance 29 29 29 31 39
50028
2
Life Insurance & Other 143 143 110 139 344
50029
-
Social Security Taxes 949 949 1,625 2,553 2,659
50030
774
Medicare Taxes 222 380222 597 622
50035
181
Unemployment Taxes 108 108 144 454 479
50040
105
Worker's Compensation 309 309 283 1,076 1,121
50045
79
Pre-Employment Physicals/Testing 38 38 60 70 70
50060
62
TOTAL PERSONNEL SERVICES$20,920$20,920$33,301$ 50,273$53,077
$ 16,456
PROFESSIONAL & CONTRACTUAL SERVICES
55010 12,000 12,000 5,000 5,000
Park Administration - 12,000
Police and EMS Services 5,000 5,000 5,000 5,000
55015
- 5,000
Legal 500 500 - - -
55045
-
Independent Labor 16,848 - - - -
55070
14,332
Equipment Maintenance 1,500 1,800- 1,890
55095
- 1,500
Consultants 2,500 2,500 535 2,500 2,625
55145
1,146
Collection Fees 1,645 1,500- 1,500
55165
- 1,645
Portable Toilets 2,448 2,448 2,316 2,766 2,904
55185
1,961
TOTAL PROF & CONTRACTUAL SERVICES$42,441$25,593$19,852$ 18,566$18,919
$ 17,439
OPERATING EXPENSES
Telephone 405 405 558 100 103
60005
399
Communications/Pagers/Mobiles 1,465 1,465 1,209 2,340 2,387
60010
800
Electricity 2,888 2,888 947 3,466 3,813
60020
1,513
Water 3,000 3,000 1,359 4,000 4,400
60025
1,133
Insurance 5,000 5,000 5,000 5,000 5,000
60055
5,000
Dues & Memberships 240 240 - 405 425
60070
-
Schools & Training 460 460 68 1,125 1,181
60080
-
Travel & Per Diem - - 1,452- 1,452
60100
-
Advertising 2,000 4,500 3,951 2,000 2,100
60125
25
Miscellaneous Expenses 500 585500 500 525
60245
-
Community Events - - 2,800- 3,000
60260
-
Property Maintenance 26,600 15,000 13,742 13,000 13,650
60280
13,943
TOTAL OPERATING EXPENSES$42,558$33,458$27,419$ 36,188$38,036
$ 22,813
CONSUMABLE SUPPLIES
Fuel & Lube - - 806 887
65005
- 1,529
Uniforms 426 426 338 30 31
65010
241
Small Tools - - 697 - -
65035
-
Office Supplies 206 206 178 200 206
65085
208
Maintenance Supplies 400 400 116 400 600
65095
28
Printing 1,5001,500 599 1,000 1,050
65105
968
TOTAL CONSUMABLE SUPPLIES$4,061$2,532$1,927$ 2,436$2,774
$ 1,446
CAPITAL EXPENSES
Capital Expenses - - - - -
69005
-
Grant Match 32,636- 32,636
69006
-
Loan Repayment/Waterline - - - - -
69260
4,488
TOTAL CAPITAL EXPENSES$ 32,636-$$32,636$-$-
$ 4,488
TOTAL EXPENDITURES$62,644$109,980$115,139$115,135$ 107,463$112,806
TOTAL REVENUES OVER EXPENSES$-$(5,159)$(68,507)$-$-
$ 2,619
169
TOWN OF TROPHY CLUB, TEXAS
170
HOTEL & MOTEL FUND
171
TOWN OF TROPHY CLUB, TEXAS
172
TOWN OF TROPHY CLUB, TEXAS
HOTEL & MOTEL FUND
(403-000)
Mission
Through the receipt of Hotel & Motel Tax, the mission of this fund is to promote tourism in Trophy Club.
Departmental Goal
The Hotel & Motel Tax Fund was created for Fiscal Year 2007-08 when Town Council adopted and levied a tax
on November 20, 2006 for the occupancy of hotel rooms at the maximum rate authorized pursuant to Chapter
351 of the Texas Tax Code. Section 351.002 of the Texas Tax Code authorizes a municipality to adopt an
ordinance to impose a tax on a person who, under contract or agreement, pays for the use or possession or for
the right to use or possession of a room in a hotel. Furthermore, this fund is utilized to account for the receipt
and distribution of the Town’s Hotel/Motel Occupancy Tax, which is currently levied at 7% of room rental rates.
Fiscal Year 2007- 2008 Accomplishments
th
Received and reviewed revenue reports timely (postmarked on or before the 20 day of the month following
the reporting period).
Fiscal Year 2008- 2009 Departmental Objectives
Develop fund allocation procedure to distribute tax collections for events within Trophy Club.
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 0
173
TOWN OF TROPHY CLUB, TEXAS
HOTEL & MOTEL FUND
ADOPTED REVENUES
Interest Income
5%
Occupancy Tax
95%
HOTEL & MOTEL FUND
ADOPTED EXPENSES
4th of July Activities
82%
Dues & Memberships
5%
Community Events
13%
174
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
HOTEL & MOTEL FUND
403-000
403-030
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTION
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
REVENUES
40040
Occupancy Tax (22,927) (25,352) (25,900) (27,195)
-(13,000)
49010Interest Income (24) (24) (1,500) (1,575)
-(500)
49035
Prior Year Reserves - - (19,280)- -
-
TOTAL REVENUES$ $ (22,951)$ (25,376)$ (46,680)$ (28,770)
$ -(13,500)
OPERATING EXPENSES
60070
Dues & Memberships - - 2,500- 2,575
-
60260 Community Events - - 6,000- 6,180
-
60270
4th of July Activities - - 38,180- -
-
TOTAL EXPENSES$ -$ -$ 46,680-$ $ 8,755
$ -
TOTAL REVENUES OVER EXPENSES$ $ 22,951$ 25,376$ 20,015-$
$ -13,500
175
TOWN OF TROPHY CLUB, TEXAS
176
CAPITAL PROJECTS FUND
177
TOWN OF TROPHY CLUB, TEXAS
178
TOWN OF TROPHY CLUB, TEXAS
CAPITAL PROJECTS FUND
(503-000)
Mission
The mission of Capital Projects is to provide a segregation of funding sources for major acquisitions,
renovations, and development, as well as allocate and expense proceeds in a manner that is consistent with
Council-approved projects.
Departmental Goal
The purpose of the Capital Projects Fund, which was created during the FY07-08 budget, is to account for
financial resources that are utilized for the acquisition, construction or maintenance of capital facilities or
equipment (other than those financed by proprietary or trust funds). With the exception of current equipment
replacement related to Information Technology (GASB34), a majority of these projects, which generally involve
Facilities Maintenance, Parks and Streets, typically involve major infrastructure development and improvement
and have a project life of over twelve (12) months. Capital Projects are generally funded through General
Obligation (GO) and Certificate of Obligation (CO) bonds.
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 0
179
TOWN OF TROPHY CLUB, TEXAS
CAPITAL PROJECTS FUND
ADOPTED REVENUES
GASB REPLACEMENT
33%
$474K HARMONY
PARK CO BOND
58%
$3.26M STREET GO
BOND
9%
CAPITAL PROJECTS FUND
ADOPTED EXPENSES
GASB REPLACEMENT
$474K HARMONY
2%
PARK CO BOND
20%
$3.26M STREET GO
BOND
78%
180
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
CAPITAL PROJECTS FUND
GASB REPLACEMEN
T
503-001
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTION
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
REVENUES
49036 GASB Reserves (68,523)- (68,523) (64,221) (37,849) (21,365)
TOTAL REVENUES$ (68,523)-$$(68,523)$(64,221)$ (37,849)$(21,365)
EXPENSES
69005 Capital Expenses 68,523- 68,523 64,221 37,849 21,365
TOTAL EXPENSES$ 68,523-$$68,523$64,221$ 37,849$21,365
TOTAL REVENUES OVER EXPENSES$ --$ -$$ -$ -$-
181
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
CAPITAL PROJECTS FUND
$3.26M STREET GO BOND
503-002
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
REVENUES
49010
Interest Income (66,499) (70,403) (67,000) (66,526) (10,000) -
49105
Bond/CO Proceeds (3,260,000) - - - - -
TOTAL REVENUES$(3,326,499)$ (70,403)$ (67,000)$ (66,526)$ (10,000)$ -
EXPENSES
55005
Engineering 147,852 88,000- 87,815 - -
60350
Interfund Trans Out (I&S) 70,403- 62,000 62,000 10,000 -
65105
Printing 1,216 - - - - -
69270
Street Repairs/Bond Program 480,613 2,233,332 1,192,000 1,205,228 1,380,364 -
70005
Paying Agent Fees 500 - - - - -
70020
Bond/CO Issuance Cost 47,038 - - - - -
TOTAL EXPENSES$ 677,219$ 2,303,735$ 1,342,000$ 1,355,043$ 1,390,364$ -
E$(2,649,280)$ 2,233,332$ 1,275,000$ 1,288,517$ 1,380,364$ -
TOTAL REVENUES OVER EXPENS
BALANCE$(2,649,280)$ (415,948)$ (415,948)$(1,360,763)$ 19,601$ 19,601
182
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
CAPITAL PROJECTS FUND
$474K HARMONY PARK CO BOND
503-003
ACCOUNT
2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
REVENUES
49010 Interest Income (7,064) (1,918) (11,000) (10,686) - -
49035 Prior Year Reserves - - - (67,104)- -
49105 Bond/CO Proceeds (474,000) - - - - -
TOTAL REVENUES$(481,064)$(1,918)$(11,000)$(10,686)$ (67,104)$-
EXPENSES
55055 Engineering - 8,500- 8,486 - -
60350 Interfund Trans Out (I&S) 7,064 1,918 10,000 10,000 - -
69400 Restrooms 146,500- - 136,000- -
69405 Lighting - 186,000- 185,136 - -
69410 Parking Lots 147,000- 108,000 107,309 210,000 -
70005 Paying Agent Fees 500 - - - - -
70020 Bond/CO Issuance Cost 5,000 - 750 750 - -
TOTAL EXPENSES$12,564$295,418$313,250$311,681$ 346,000$-
TOTAL REVENUES OVER EXPENSES(468,500)$$293,500$302,250$300,995$ 278,896$-
BALANCE$(468,500)$(175,000)$(166,250)$(167,505)$ 111,391$111,391
183
TOWN OF TROPHY CLUB, TEXAS
184
INTEREST & SINKING FUND
185
TOWN OF TROPHY CLUB, TEXAS
186
TOWN OF TROPHY CLUB, TEXAS
INTEREST & SINKING FUND
(523-000)
Mission
The mission of the Interest & Sinking Fund is to retire outstanding general obligation bonds and pay interests on
the indebtedness.
Departmental Goal
The Interest & Sinking Fund, established by ordinances authorizing the issuance of General Obligation Bonds
(GO), accounts for the accumulation of resources, and the payment of general long-term debt principal and
interest. General Obligation Bonds and Certificates of Obligation (CO) are issued to finance major
improvements for the construction of streets, parks, recreation centers, fire stations, police stations, libraries and
other general governmental projects. Property taxes are the principal source of revenue in the Interest & Sinking
Fund.
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 0
187
TOWN OF TROPHY CLUB, TEXAS
INTEREST & SINKING FUND
ADOPTED REVENUES
INTERGOV
INTERGOV
TRANSFER IN
TRANSFER IN
(CAPITAL)
(EDC4A, 4B)
1%
16%
PRIOR YEAR
RESERVES
16%
INTEREST INCOME
1%
PROPERTY TAXES
PROPERTY
66%
TAXES/P&I
0%
INTEREST & SINKING FUND
ADOPTED EXPENSES
PAYING AGENT FEES
0%
BOND INTEREST
EXPENSE
43%
BOND PRINCIPAL
PAYMENT
57%
188
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
INTEREST & SINKING FUND
523-000
523-051
ACCOUNT
2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
REVENUES
40000
Property Taxes(420,194) (583,242) (583,242) (587,837) (622,735) (690,788)
40015
Property Taxes/P & I (3,000) (3,000) (3,000) (4,987) (3,000) (3,000)
48000
Contribution From PID - (131,342)- (131,342) - -
49010
Interest Income (12,000) (12,000) (12,000) (12,730) (12,000) (12,000)
49035
Prior Year Reserves (83,962)- (83,962) (155,463)- -
49135
Intergov Trans In (EDC4A, 4B) (105,432) (162,057) (162,057) (161,076) (157,183) (162,672)
49155
Interfund Trans In (Capital) (72,572) (72,321) - (10,000)- -
49900
Miscellaneous Income (131,342)- - - - -
TOTAL REVENUES$ (613,198)$(1,047,924)$ (975,603)$ (897,971)$ (960,381)$ (868,460)
EXPENSES
70005
Paying Agent Fees 1,550 1,500 2,816 2,816 2,000 2,000
70025
Bond Interest Expense 237,370 457,935 457,935 457,924 387,918 369,728
70035
Bond Principal Payment 305,000 447,000 447,000 447,000 515,000 540,000
TOTAL EXPENSES$ 543,920$ 906,435$ 907,751$ 907,739$ 904,918$ 911,728
TOTAL REVENUES OVER EXPENSES69,278$ $ 141,489$ 67,852$ (9,768)$55,463$(43,268)
189
TOWN OF TROPHY CLUB, TEXAS
190
ECONOMIC DEVELOPMENT
CORPORATION 4A FUND
191
TOWN OF TROPHY CLUB, TEXAS
192
TOWN OF TROPHY CLUB, TEXAS
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
(143-030)
Mission
EDC4A will continue to use its resources to promote and implement capital park projects that will enhance the
lives of the current residents that use our park and recreational amenities as well as attract new residents to our
Town as a result of our diverse and attractive park system.
Departmental Goal
The Development Corporation Act of 1979 authorizes municipalities to enact sales and use tax for the purpose of
economic development and provides the guidelines under which the Economic Development Corporation
functions. All cities located in a country with a population of less than 500,000 may impose the tax if the new
combined local sales tax rate does not exceed 2%.
The Town Council called for election on March 21, 2000, and on May 6, 2000, the voters of the Town of Trophy
Club approved a half-cent sales tax to promote economic development. Results were canvassed on May 9,
2000.
Five individuals comprise the corporation’s board of directors, and each member cannot exceed a term of six (6)
years. Furthermore, these board members are selected and appointed by the Town Council. The Town Council
approves the EDC budget on an annual basis.
The 4A tax is primarily intended for manufacturing and industrial development, and cities may use the money
raised by this sales tax to acquire or pay for land, buildings, equipment, facilities, expenditures, targeted
infrastructure and improvements related to various other purposes. 4A corporations may also use their revenue
to undertake projects eligible under 4B without voting to abolish the 4a tax and imposing the 4B tax, but only
after a public hearing and voter approval.
Fiscal Year 2007- 2008 Accomplishments
Provided funding for a parking lot at Harmony Park to provide relief for the local youth sport organizations.
Fiscal Year 2008- 2009 Departmental Objectives
To provide funding for a revised Trophy Club Park Concept Plan that will allow for additional park uses and
present the plan to the Army Corp of Engineers for adoption.
To use its resources as needed to assist the Town in the development and implementation of park
amenities identified within the Comprehensive Park Plan.
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 0
193
TOWN OF TROPHY CLUB, TEXAS
EDC4A FUND
ADOPTED REVENUES
INTEREST INCOME
4%
SALES TAX -
GENERAL
96%
EDC4A FUND
ADOPTED EXPENSES
INTERFUND TRANS
OUT (GF I&S)
50%
EDC PROJECTS
LARGE PROJECT
34%
RESERVES
MISCELLANEOUS
10%
EXPENSE
0%
CAPITAL EXPENSES
6%
SCHOOLS &
TRAINING
0%
194
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
143-000
143-030
ACCOUNT
2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
REVENUES
40030
Sales Tax - General (237,168) (230,000) (239,184) (215,999) (251,143) (258,677)
49010
Interest Income (15,161) (13,000) (9,893) (9,893) (10,000) (10,000)
TOTAL REVENUES$(252,329)$ (243,000)$ (249,077)$ (225,892)$ (261,143)$ (268,677)
EXPENSES
55045
Legal 300 - - 300 300
-
60070
Dues & Memberships - - 5 - -
3 50
60080
Schools & Training (75) 750 - - 750 750
60245
Miscellaneous Expenses 100 20 19 100 100
-
60280
Property Maintenance - - - - -
-
60315
EDC Projects 65,690 43,482 87,611 84,656
- 40,000
60335
Interfund Trans Out (GF I&S) 105,433 162,057 162,057 161,076 130,821 135,713
60340
Large Project Reserves 145,876 29,593 11,310 11,310 26,361 26,958
65085
Office Supplies 200 - - 200200
-
69005
Capital Expenses 10,000 10,000 10,000 15,00020,000
5 ,000
TOTAL EXPENSES$256,584$ 243,000$ 249,077$ 225,892$ 261,143$ 268,677
TOTAL REVENUES OVER EXPENSES(4,255)$ $ -$ -$ -$ -$ -
195
TOWN OF TROPHY CLUB, TEXAS
196
ECONOMIC DEVELOPMENT
CORPORATION 4B FUND
197
TOWN OF TROPHY CLUB, TEXAS
198
TOWN OF TROPHY CLUB, TEXAS
ECONOMIC DEVELOPMENT CORPORATION 4B FUND
(113-030)
Mission
The mission of the Trophy Club Economic Development Corporation 4B (EDC 4B) is to promote economic
development within the town and the State of Texas in order to eliminate unemployment and under employment,
and to promote and encourage employment and the public welfare of, for, and on behalf of the town by
undertaking, developing, providing, and financing projects* under the Economic Development Act and as
defined in Section 4B of the Act.
Departmental Goal
The EDC 4B is responsible for designing a strategy each year for the expenditure of the 1/2% sales and use tax
receipts received by Trophy Club. These taxes may be used for the purposes defined in Section B of Article
5190.6, V.T.C.S., of the Development of the Town of Trophy Club as defined in the Comprehensive Land Use
Plan. The strategy, along with an implementation and an oversight plan, is presented to the Town Council, Town
of Trophy Club by August 1 of each year. The EDC 4B is established by the Economic Development Act. Its
members are appointed by the Town Council.
Fiscal Year 2007- 2008 Accomplishments
Began to develop a Business Retention Plan.
Actively promoted development of key sites and existing commercial structures to their highest and best
use.
Refined Trophy Club’s economic development marketing materials, investigated a new branding campaign,
and continued outreach efforts to developers, business owners, and elected officials.
Developed a relationship and partnership with the Northwest Chamber of Commerce.
Investigated and researched development of potential new business incentives.
Reviewed and revised mission statement, vision, and short term goals.
Continued dialogue with developers to further encourage and define their development plans.
Initiated and conducted a strategic planning session with a professional facilitator.
Received partial results of Buxton Retail Study and actively promoted results among retailers.
Attended International Council of Shopping Centers deal-making conference in San Antonio, Texas.
Contracted with GSBS Architects to begin a Design Charrette for the property located at Trophy Club Dr and
Highway 114.
Fiscal Year 2008- 2009 Departmental Objectives
Develop and implement the adopted strategic plan.
Finalize Buxton Study utilizing the remaining eight retail matches.
Attend International Council of Shopping Centers (ICSC) deal-making conference in San Antonio, Texas.
Initiate a Town branding and marketing study and move forward with results.
Continue actively marketing key development sites and existing commercial structures.
Research development and architectural firms to design conceptual plans for existing commercial
development sites, and actively market the results.
Complete the GSBS Architects Design Charratte for the property located at Trophy Club Dr and Highway
114.
Initiate a Design Charrette process for 17 acres located across from Byron Nelson High School.
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 0
199
TOWN OF TROPHY CLUB, TEXAS
EDC4B FUND
ADOPTED REVENUES
INTEREST INCOME
4%
SALES TAX -
GENERAL
96%
EDC4B FUND
ADOPTED EXPENSES
INTERGOV TRANS
OUT (GF I&S)
20%
EDC PROJECTS
42%
MISCELLANEOUS
EXPENSE
INTERGOV TRANS
4%
OUT (GF)
ADVERTISING
20%
6%
TRAVEL & PER DIEM
PRINTING
SCHOOLS &
2%
TRAINING5%
1%
200
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
ECONOMIC DEVELOPMENT CORPORATION 4B FUND
113-000
113-030
ACCOUNT
2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
REVENUES
40030
Sales Tax - General (118,584) (115,000) (115,000) (107,999) (125,572) (129,339)
49010
Interest Income (7,482) (6,000) (6,000) (5,319) (5,000) (5,000)
TOTAL REVENUES$(126,066)$ (121,000)$ (121,000)$ (113,318)$ (130,572)$ (134,339)
EXPENSES
60066
Publications/Books/Subscriptions 100 100 119 100 100
-
60070
Dues & Memberships 2,500 2,650 - -
-2,500
60080
Schools & Training 1,400 - 1,400- 1,400
525
60100
Travel & Per Diem 1,500 654 3,000 3,150
-3,000
60125
Advertising 11,310 2,300 2,232 8,373 8,373
9,387
60245
Miscellaneous Expenses 5,000 100 231 5,000 5,000
2,307
60315
EDC Projects 20,000 69,879 62,921 54,571 57,592
1 5,000
60335
Intergov Trans Out (GF I&S) - - 26,362- 26,958
-
60340
Large Project Reserves 33,299 33,299 - -
-45,924
60355
Intergov Trans Out (GF) 25,566 11,122 11,122 25,56625,566
1 6,364
65085
Office Supplies 8 200 200 91 200 200
65105
Printing - 6,000- 6,000
-6,000
TOTAL EXPENSES$ 121,000$ 121,000$ 113,319$ 130,572$ 134,339
$ 1 09,823
$ -$ -$ -$ -
TOTAL REVENUES OVER EXPENSES$ 1 6,242 -
201
TOWN OF TROPHY CLUB, TEXAS
202
TOWN OF TROPHY CLUB
BUDGET & TAX CODIFICATION
203
TOWN OF TROPHY CLUB, TEXAS
204
205
206
207
208
PUBLIC IMPROVEMENT DISTRICT
OPERATIONS & MAINTENANCE FUND
209
TOWN OF TROPHY CLUB, TEXAS
210
TOWN OF TROPHY CLUB, TEXAS
PUBLIC IMPROVEMENT DISTRICT NO.1
OPERATIONS & MAINTENANCE FUND (703-050)
Mission
The Public Improvement District Act (PID Act) requires that a service plan cover a period of at least five years.
Furthermore, this plan shall be reviewed and updated appropriately, and then accepted and adopted by the
Town Council on an annual basis for the purpose of determining the budget for improvements and levying an
assessment.
Emergency services shall include, without limitation, fire suppression and control, inspection services, arson
investigations, hazardous material response, search and rescue, emergency recovery and extraction, pre-
hospital medical stabilization or transportation of persons who are sick, injured, wounded, or otherwise
incapacitated or helpless including basic life support ambulance services, advance life support ambulance
services, air ambulance services, and quick-response unit services provided by the Town.
Departmental Goal
The Highlands of Trophy Club is located in the Town of Trophy Club, Texas, within Denton County, Texas. The
planned development contains approximately 697 acres, of which approximately 609 acres is within the Public
Improvement District (PID). Approximately 49 acres is within the planned development but outside of the
proposed PID boundaries. At completion, the PID is expected to consist of approximately 1,474 residential
units, two parks, entry monuments, and associated rights-of-way, landscaping, and infrastructure necessary to
provide roadways, drainage and utilities to the PID.
The Services that may be provided by a PID include “special supplemental services for improvement and
promotion of the district, including services relating to advertising, promotion, health and sanitation, water and
wastewater, public safety, security, business recruitment, development, recreation and cultural enhancement.”
After analyzing the Authorized Services authorized by the PID Act, the Town had determined that emergency
services should be undertaken by the Town and will be of special benefit to Assessed Property within the PID.
Staff
2006-07 2007-08 2007-08 2008-09
FTE N/A N/A N/A 0
211
TOWN OF TROPHY CLUB, TEXAS
PID O&M FUND
ADOPTED REVENUES
PROPERTY
TAX/ASSESSMENTS
100%
PID O&M FUND
ADOPTED EXPENSES
INTERGOV TRANS
OUT (FIRE DEPT)
95%
APPRAISAL
1%
TAX ADMIN FEES
4%
212
TOWN OF TROPHY CLUB, TEXAS
LINE ITEM DETAIL
PUBLIC IMPROVEMENT DISTRICT FUND
OPERATIONS & MAINTANENCE
703-000
703-050
ACCOUNT2006-072007-082007-082007-082008-092009-10
NUMBERDESCRIPTION
ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED
REVENUES
40000 Property Taxes/Assessments - (6,995)- (7,065) (16,308) -
40005 - - - - - -
Property Tax/Assess Prior Year
40015 Property Tax/Assess P & I - - (4) (4) - -
49011
Interest Income - (3,240)- (3,240) - -
TOTAL REVENUES$ -$ (10,239)-$ $ (10,309)$ (16,308)$ -
EXPENSES
55060 - - 100 100 210 -
Appraisal
55065 Tax Admin Fees - - 387 387 677 -
60345
Intergov Trans Out (Fire Dept) - - - 15,421- -
TOTAL EXPENSES$ -$ -$ 487$ 16,308487$ $ -
TOTAL REVENUES OVER EXPENSES$ -$ 9,752-$ $ 9,822$ -$ -
213
TOWN OF TROPHY CLUB, TEXAS
214
PUBLIC IMPROVEMENT DISTRICT
BUDGET & TAX CODIFICATION
215
TOWN OF TROPHY CLUB, TEXAS
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GLOSSARY
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TOWN OF TROPHY CLUB, TEXAS
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TOWN OF TROPHY CLUB, TEXAS
GLOSSARY
Account:
A six-digit numerical code of which the first character defines the specific classification of dollar
values in the financial records, i.e., assets, liabilities, equities, revenues and expenditures/expense. The
remaining digits provide a further breakdown of account types into specific character and object groupings.
Accrual Accounting:
A basis of accounting in which revenues are recognized in the period in which they are
earned and become measurable, and expenses are recognized in the period incurred instead of when cash is
actually received or spent. For example, in accrual accounting, revenue that was earned between April 1 and
June 30, but for which payment was not received until July 10, is recorded as being received on June 30 rather
than July 10.
Appropriation:
A legal authorization made by the Town Council that permits the Town to make expenditures
and to incur obligations for specific purposes. An appropriation is usually limited in amount and the time in
which it may be expended.
Appropriation Ordinance:
The official enactment by the Town Council to establish legal authority for Town
officials to obligate and expend resources.
Assessed Valuation:
A value that is established for real or personal property for use as a basis for levying
property taxes. (Note: Property values are established by the Denton County Appraisal District.)
Audit:
A comprehensive examination of how an organization’s resources were actually utilized, concluding in a
written report of the findings. A financial audit is a review of the accounting system and financial information to
determine how government funds were spent and whether expenditures were in compliance with the legislative
body's appropriations. A performance audit consists of a review of how well the organization met its stated
goals.
Authorized Position (A.P.):
A position included in the proposed budget document, authorized by the Town
Council as part of the total authorized strength of a department. Positions are specifically approved by
designated classification titles and corresponding salary level, based on an analysis by the Human Resources
Department of the tasks to be performed.
Balance Sheet:
A financial statement that discloses the assets, liabilities, and equity of a specific governmental
fund as of a specific date.
Bond:
An interest-bearing certificate of debt; a written contract by an issuer to pay to the lender a fixed principal
amount on a stated future date, and a series of interest payments on the principal amount until it is paid.
Budget:
A financial plan for a specified period of time (fiscal year) that includes all planned expenditures for
various municipal services and the proposed means of financing them.
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TOWN OF TROPHY CLUB, TEXAS
Budget Adjustment:
A legal procedure utilized during the fiscal year by the Town staff and Town Council to
revise a budget appropriation. The Town of Trophy Club’s Town Charter requires Town Council approval
through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue
and the appropriate expenditure account) for any interdepartmental or interfund adjustments. Town staff has
the prerogative to adjust expenditures within a departmental budget.
Budget Calendar:
The schedule of key dates or milestones, which the Town departments follow in the
preparation, adoption, and administration of the budget.
Budget Document:
The instrument used by the Town staff to present a comprehensive financial program to the
Town Council.
Budget Message:
The opening section of the budget that provides the Town Council and the public with a
general summary of the most important aspects of the budget, changes from the current and previous fiscal
years, and the views and recommendations of the Town Manager. The Budget Message is also referred to as
the Town Manager's Message.
Budgetary Control:
The control or management of a governmental unit or enterprise in accordance with an
approved budget for the purpose of keeping expenditures within the limitations of available appropriations and
available revenues.
Budgeted Funds:
Funds that are planned for certain uses but have not yet been formally or legally
appropriated by the legislative body. The budget document that is submitted for Town Council approval is
comprised of budgeted funds.
Capital Equipment Budget:
The portion of the annual operating budget that appropriates funds for the
purchase of capital equipment items. These expenditures are often separated from regular operating items,
such as salaries, services, and supplies. The Capital Equipment Budget includes funds for capital equipment
purchases, which are usually distinguished from operating items according to their value and projected useful
life. Examples include vehicles, minor equipment, furniture, machinery, building improvements, and special
tools. The dollar value varies according to the policy established by each jurisdiction.
Capital Improvement Program:
A plan for capital expenditures to provide long-lasting physical improvements
to be acquired over a fixed period of years.
Capital Improvement Program Budget:
A Capital Improvement Program (CIP) Budget is a separate budget
from the operating budget. Items in the CIP are usually construction projects designed to improve the value of
government assets. Examples of capital improvement projects include new roads, sewer lines, buildings,
recreational facilities, and large scale remodeling.
Cash Accounting:
A basis of accounting in which transactions are recorded when cash is either received or
expended for goods and services.
Cash Balance:
Cash on hand and cash equivalents at any point in time, net of inflows and outflows.
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TOWN OF TROPHY CLUB, TEXAS
Cash Management:
The management of cash necessary to pay for government services while investing
temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of
forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment,
establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest
and return available for temporary cash balances.
Commitment:
The pledge of appropriated funds to purchase an item or service. Funds are committed when a
requisition is issued through the Purchasing Division of the Town.
Current Taxes:
Taxes that are levied and due within one year.
Debt Service:
The Town's obligation to pay the principal and interest of all bonds and other debt instruments
according to a pre-determined payment schedule.
Delinquent Taxes:
Taxes that remain unpaid on and after the date due, on which a penalty for nonpayment is
attached.
Department:
A major administrative division of the Town that indicates overall management responsibility for an
operation or group of related operations within a functional area.
Depreciation:
The process of estimating and recording the lost usefulness or expired useful life from a fixed
asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost
usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life.
Disbursement:
Payment for goods and services in cash or by check.
Encumbrance:
The commitment of appropriated funds to purchase an item or service. Committed funds
become encumbered when a purchasing requisition becomes an actual purchase order.
Enterprise Fund:
A governmental accounting fund used to account for operations that are financed and
operated in a manner similar to private business enterprises, where the intent of the governing body is to
recover the cost of providing goods through user fees.
Expenditure:
Decreases in the use of net financial resources other than through interfund transfer.
Expenses:
Outflows or other depletion of assets or incurrence of liabilities during a specific period of time,
which result from the delivery or production of goods, rendering of services, or carrying out of other activities
that constitute the entity's ongoing major central operations.
Fiscal Year:
The twelve-month period to which the annual operating budget applies and at the end of which a
government determines its financial position and the results of it operations. The Town of Trophy Club’s fiscal
year is October 1 through September 30.
Fixed Assets:
Assets of long-term character that are intended to continue to be held or used, such as land,
buildings, machinery, furniture, and other equipment.
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TOWN OF TROPHY CLUB, TEXAS
Full Faith and Credit:
A pledge of the general taxing power of a government to repay debt obligations (typically
used in reference to bonds).
Function:
A group of related programs crossing organizational (departmental) boundaries and aimed at
accomplishing a broad goal or major service.
Fund:
A fiscal and accounting entity with a self-balancing set of accounts that records all financial transactions
for specific activities of government functions. Seven major fund types and two account groups are commonly
used: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and
agency funds, internal service funds, general fixed asset account group, and general long-term debt account
group.
Fund Balance:
The difference between a fund's assets and its liabilities. Portions of the fund balance may be
reserved for various purposes, such as contingencies or encumbrances.
General Fund:
The largest fund within the Town that accounts for all financial resources of the government
except for those required to be accounted for in another fund. General Fund revenues include property taxes,
licenses and permits, local taxes, service charges, and other types of revenue. This fund usually includes most
of the basic operating services, such as fire and police protection, finance, public health, parks and community
services, libraries, public works and general administration.
General Ledger:
A file that contains a listing of the various accounts necessary to reflect the financial position
and results of governmental operations.
General Obligation Bonds:
Bonds that finance a variety of public projects such as streets, buildings, and
improvements. The repayment of these bonds is usually made from the General Fund, and these bonds are
backed by the full faith and credit of the issuing government.
Grant:
A contribution by a government or other organization to support a particular function. Grants may be
classified as either categorical or block depending upon the amount of discretion allowed to the grantee.
Intergovernmental Revenue:
Revenue received from another governmental entity for a specified purpose. In
the Town of Trophy Club, these are funds from Denton County, the State of Texas, and through recovery of
indirect costs from federal and state agencies.
Internal Service Fund:
A fund used to account for the financing of goods or services provided by one
department to another department on a cost reimbursement basis.
Inventory:
A detailed listing of property currently held by the government showing quantities, descriptions and
values of the property, units of measure, and unit prices.
Invoice:
A bill requesting payment for goods or services by a vendor or other governmental unit.
Levy:
To impose taxes, special assessments, or service charges for the support of Town activities.
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TOWN OF TROPHY CLUB, TEXAS
Line-Item Budget:
A budget that lists each expenditure category (salary, materials, telephone service, travel,
etc.) separately along with the dollar amount budgeted for each specified category.
Long-Term Debt:
Any unmatured debt that is not a fund liability and at the same time has a maturity of more
than one year.
Modified Accrual Accounting:
A basis of accounting in which revenues should be recognized in the
accounting period in which they become available and measurable and expenditures are recorded in the
accounting period that they are incurred. Since this type of accounting basis is a conservative financial
approach, it is recommended as the standard for most governmental funds.
Operating Budget:
The portion of the budget that pertains to daily operations, which provide basic
governmental services. The operating budget contains appropriations for such expenditures as personnel,
supplies, utilities, materials, travel, and fuel and the proposed means of financing them.
Operating Fund:
A fund restricted to a fiscal budget year.
Performance Budget:
A budget that focuses upon activities rather than line items. Workload and unit cost data
are collected in order to assess the efficiency of services. Typical data collected might include miles of streets
paved per year, cost of paved streets per mile, tons of garbage collected per employee hour, or cost per
employee hour of garbage collection.
Performance Measures:
Specific quantitative and qualitative measures of work performed as an objective of
the department.
Program Budget:
A budget that focuses upon the goal and objectives of an agency or jurisdiction rather than
upon its organizational budget units or object classes or expenditures.
Reconciliation: A detailed analysis of changes in revenue or expenditure balances within a fund.
Requisition:
A written request from a department to the purchasing office for specific goods or services. This
action precedes the authorization of a purchase order.
Reserve:
An account used to indicate that a portion of a fund's balance is legally restricted for a specific
purpose and is, therefore, not available for general appropriations.
Retained Earnings:
The difference between assets and liabilities for enterprise and internal service funds.
Revenue:
Increases in the net current assets of a governmental fund type from other than expenditure refunds
and residual equity transfers, and increases in net total assets of a proprietary fund type from other than
expense refunds, capital contributions and residual equity transfers. Included are such items as tax payments,
fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and
interest income.
Revenue Bonds:
Bonds usually sold for constructing a project that will produce revenue for the government. All
or part of the revenue is used to pay the principle and interest of the bond.
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TOWN OF TROPHY CLUB, TEXAS
Risk Management:
An organized attempt to protect a government's assets against accidental loss, utilizing the
most economical methods.
Source of Revenue:
Revenues are classified according to their source or point of origin.
Unencumbered Balance:
The amount of an appropriation that is neither expended nor encumbered. It is
essentially the amount of money still available for future purchases.
Voucher:
A document indicating that a transaction has occurred. It usually specifies the accounts related to the
transaction.
286
MOTTO
Ña great place to call homeÒ
Please visit our website:
www.trophyclub.org