Agenda Packet P&Z 05/07/2015
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Planning & Zoning CommissionPage 1 of 45May 7, 2015
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Planning & Zoning CommissionPage 2 of 45May 7, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0295-T Version:1 Name:
Type:Agenda Item Status:Draft
File created:4/30/2015 In control:Planning & Zoning Commission
On agenda:5/7/2015 Final action:
Title:Consider and take appropriate action regarding the January 8, 2015 and January 15, 2015 Planning
and Zoning Commission meeting minutes.
Attachments:Meeting Minutes 1/8/2015
Meeting Minutes 1/15/2015
DateVer.Action ByActionResult
Consider and take appropriate action regarding the January 8, 2015 and January 15, 2015 Planning and Zoning
Commission meeting minutes.
Planning & Zoning CommissionPage 3 of 45May 7, 2015
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Meeting Minutes
Planning & Zoning Commission
______________________________________________________________________
January 8, 2015 7:00 P.M. Svore Municipal Building Boardroom
______________________________________________________________________
SPECIAL SESSION
The Planning and Zoning Commission of the Town of Trophy Club, Texas, met in SpecialSession on
Thursday, January 8, 2015. The meeting was held within the boundaries of the Town and was open to
the public.
STATE OF TEXAS §
COUNTY OF DENTON §
PLANNING AND ZONING COMMISSIONERS PRESENT:
Dennis SheridanChairman
Larry VowellVice Chairman
Brent CardCommissioner
Jon MillsCommissioner
LuAnne Oldham Commissioner
Susan RossCommissioner
Richard Senelly Commissioner
STAFF AND GUESTS PRESENT:
Matt Jones Senior Planner
Robbie KillingsworthRecording Secretary
Matt Moore Claymore Engineering
RianMaguire CHC Development
Rory Maguire CHC Development
Greg Lamont Mayor Pro Tem, Place 5
Philip Shoffner Council Member, Place 6
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Sheridancalled the January 8,2015, Planning and Zoning Commission meeting to order at
7:01p.m.and announced a quorum present (7 members).
Commissioners review the staff update.
REGULARSESSION
1.Discussion and recommendation regarding a request for approval of a Site Plan for
Lot 2, Block 1, Trophy Club Village Centre, Trophy Club, TX.
This item was tabled at the December 11, 2014 Planning and Zoning Commission meeting and is on the
Town Council agenda for Tuesday, January 13, 2015.
Applicant, Matt Moore with Claymore Engineering on behalf of CHC Development, presented a brief
overview of revised site planand is requesting site plan approval for an 8,711 sq. ft. medical
office building.Rian Maguire and Rory Maguire with CHC Development also answered questions from
Commissioners.
Matt Jones, Senior Planner, addressed Commissioner’s questions and comments.
Chairman Sheridan asked for questions and discussion by Commissioners.
Chairman Sheridan asked for a motion.
Motion made by Commissioner Senellyto approve this project with the conditions we have discussed.
No second was made. Motion died for lack of a second.
Planning & Zoning CommissionPage 4 of 45May 7, 2015
Chairman Sheridan asked for discussion by Commissioners.
Commissionersdiscussed:
recessed entryways; detailed door-swing plans; corner monument sign; remaining ten-foot sign,
site plan notenot complete; four inch caliper trees and two and one-half inchcaliper trees; three
footcaliper trees; twenty-four inchheight requirements for screening plants; HVAC not shielded;
re-approvedumpster; Fire Lanes; “revision” block on Site Plans
Matt Jones, Senior Planner,addressed Commissioner’s questions and comments.
Chairman Sheridan asked for a motion.
Motion made by Chairman Sheridan, seconded by Commissioner Vowell,to recommend approval of a
site plan for Lot 2, Block 1, Trophy Club Village Centre, Trophy Club, TX, subject tothe following:
Monument sign to be removed.
Remaining sign lowered from ten foot to eight foot.
Add note to Site Plan stating upon Site Plan approval, application for individual sign
permits are required and must meet PD regulations.
Landscape/shield.
Four foot recessed doors.
Provide detailed door-swing plans.
Motion carried 5 to 2 with Commissioner Ross, Vice Chairman Vowell,Chairman Sheridan,
Commissioner Senelly, andCommissioner Oldham voting forandCommissioner Cardand
Commissioner Millsvoting against.
2.Future Agenda Items and questions or discussion of current and future items.
Future agenda items:
Staff reports there has been a submittal under review for a Preliminary Plat for Hillside Pointe located
in Planned Development No. 33.
Questions or discussion of current andfuture items:
•Review Development Standards for R-12, R-15, CR, and park landzoning districts.
• Review and make modification recommendations to council for Chapter 13, Section 5.09.B.3.
• Signs: real estatesigns, politicalsigns,and signs on fencesat Byron Nelson ball field.
• Zoning violations.
• Architectural: committee, review, DRC \[Development Review Committee\] comments and final review,
staff reports and documentation
• More time with materials before monthly Planning and Zoning Commission meetings.
• Minimum time frame for materials before staff.
Matt Jones, Senior Planner, addressed Commissioner’s questions and comments. Formal development
schedule submittal timeline developed, is in final stages, and to be launched on website.
ADJOURN
Chairman Sheridanasked for a motion.
Motion made by Commissioner Senelly, seconded by Commissioner Card,to adjourn. Motion carried
unanimously.Meeting adjourned at 8:42 p.m.
______________________________________________________________________
Dennis Sheridan, ChairmanMatt Jones,Senior Planner
Planning and Zoning CommissionCommunity Development
Town of Trophy Club, Texas Town of Trophy Club, Texas
January 8, 2015 Minutes Page 2 of 2
Planning & Zoning CommissionPage 5 of 45May 7, 2015
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Meeting Minutes
Planning & Zoning Commission
______________________________________________________________________
January15, 2015 7:00 P.M. Svore Municipal Building Boardroom
______________________________________________________________________
STATE OF TEXAS §
COUNTY OF DENTON §
PLANNING AND ZONING COMMISSIONERS PRESENT:
Dennis SheridanChairman
Larry VowellVice Chairman
Brent CardCommissioner
LuAnne OldhamCommissioner
Richard Senelly Commissioner
PLANNING AND ZONING COMMISSIONERS ABSENT:
Jon MillsCommissioner excused
Susan RossCommissioner excused
STAFFAND GUESTS PRESENT:
Matt Jones Senior Planner
Robbie KillingsworthRecordingSecretary
Tom Dayton representing J. Volk Consulting
Greg Lamont Mayor Pro Tem, Place 5
The Planning and Zoning Commission of the Town of Trophy Club, Texas, met in Regular Session on
Thursday, January 15, 2015. The meeting was held within the boundaries of the Town and was open to
the public.
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Sheridancalled the January 15, 2015, Planningand Zoning Commission meeting to order at
7:03 p.m.and announced a quorum present (5 members).
1.2015-044-T Consider and take appropriate action regarding the December 11, 2014
Planning and Zoning Commission meeting minutes.
Chairman Sheridan asked for corrections or comments on the December 11, 2014, Planning and Zoning
Commission meeting minutes.
Chairman Sheridan asked for a motion.
Motion made by Commissioner Senelly, seconded by Commissioner Card, to approve the
December 11, 2014, Planning and Zoning Commission meeting minutes. Motion passed unanimously.
REGULAR SESSION
Chairman Sheridan stated that the second item on the agenda will be switched with the fourth item on the
agenda. The fourth agenda items is: Future Agenda Items.
Planning & Zoning CommissionPage 6 of 45May 7, 2015
4. 2014-1364-T Future Agenda Items and questions or discussion of current and future
items.
Chairman Sheridan asked for the staff report.
Staff reportwas given by Matt Jones, Senior Planner.
On Tuesday night January 13, 2015, the town council metand discussed:
1. The site plan for phase 2 of the medical office building, Lot 2, Block 1, Trophy Club Village Centre.
stucco features, recessed entryways, two service doors recessed at rear of building,
adjustinterior finish-out at entryway allowed, reduce monument sign to 8’, landscape
plan,parking islandin rear of building.
Council approvedthe site plan presented with theminor two changes to the two
servicedoors on the back of the building and allowing them to alter the front, keeping
the overall look and the symmetry of the building, they passed it as you recommended.
2.Wonderland Plaza,Montessori school,restaurant and retail
The replat and the preliminary plat for developmentwas approved. The site plan was
brought back before Town Council. The applicant added parking island landscape in
between the hidden parking as Planning and Zoning recommended. A crosswalk was
added. Developer to remove the six-foot chain link fence and replace with wrought iron
decorative metal fence along their property line. Developer to pay for the crosswalk
improvements.Applicant will pay for signs needed. Discussion on Fire Lane, sprinkling
building, providing remote fire suppression system, and meeting code.
After short discussion by commissioners item 2014-1364-T was tabled until later in the meeting.
2.2015-0042-T Discussion and recommendation regarding a request for a Preliminary Plat
forHillside Pointe, Block A, Lots 1-33, CA1, CA2, and Block B, Lot 1; being a
replat of Lot 4, Block B, Trophy Wood Business Center, containing
approximately 5.596 acres of land, located in the Town of Trophy Club,
Tarrant County, Texas, and being located in Planned Development No. 33.
Chairman Sheridan asked applicant to come forward.
Tom Dayton on behalf of applicant Matt AtkinswithJ. Volk Consulting, addressed the commissioners.
Chairman Sheridan asked for a staff report.
Matt Jones, Senior Planner gave a brief explanation of the platting process and then gave staff report.
The preliminary plat has been reviewed for compliance with the Town’s SubdivisionOrdinance, as well as
the Development Standards for PD-33. Staff recommends approvalwith the following conditions:
• Provide adequate labeling on the plat to verify that all lots meet the minimum 40’in width
at the front building line.
• Provide5’ fence easement on south side of develop to meet PD regulations.
Chairman Sheridan asked for questions and discussion. Inconsistencies/inaccuraciesin labeling on
preliminary plat were pointed out.Changes/additions to notes, drainage, and easements werediscussed.
ChairmanSheridan asked for a motion.
Motion made by Chairman Sheridan, seconded by Commissioner Card, to table item 2015-0042-T until
the next meeting. Motion passed unanimously.
January 15, 2015 Minutes Page 2 of 5
Planning & Zoning CommissionPage 7 of 45May 7, 2015
3.2015-0043-T Discussion and direction to Town Staff regarding changes to The Townof
Trophy Club Zoning Ordinance, Chapter 13, Section 5.09 - Site Plan
Requirements.
The Town of Trophy Club Zoning Ordinance
Chapter 13, Section 5.09 Site Plan Requirements
Whenever a site plan is required by this Ordinance, such site plan must
conformto the requirements ofthis Section. Except as otherwise provided
herein, all site plans must be approved by the Town Councilupon
recommendation of the Planning and Zoning Commission.
A.Requirement prior to Building Permit
When required by this ordinance,a site plan must be approved prior to
issuance of a building permit by the Town.
B.Changes to the Site Plan
Changes to the site plan shall be processed in the same manner as the
original approved site plan.
1.Except as otherwise provided in Section 5.09(B)(3) below, any site
plan that is amended shall require approval of the Town Council upon
recommendation of the Planning and Zoning Commission.
2.Changes to the site plan which will affect the use of the land shall
require either aamendment to a PD ora rezoning of property,
whichever applies,and shall require theappropriate public hearings.
3.Changes of details within a site plan which do not alter the basic
physical relationship of theproperty to adjacent property, do not
alter the use permitted, increase the density, floor area,height, or
reduce the yards provided at the boundary of the site as indicated
on the approvedsite plan, may be authorized by the Town’s Planning
and Zoning Administrator. An aggrievedparty may appeal the decision
of the Town’s designee to the Zoning Board of Adjustment in
accordance with the provisions of this Ordinance.
C. Council Approval
Upon recommendation by the Planning and Zoning Commission, Council
approval of a site plan thataccompanies a zoning change request shall
become part of the amended ordinance. Hearings heldby the Council for
consideration of approval of such zoning change and accompanying site
plan shallbe conducted in accordance with the provisions of Section
8.06, Public Hearings.
D. Compliance with Town Design Standards
The site plan must comply with design standards, policies, and any design
criteria deemed necessary to the safety, health, and welfare of the Town.
E. Site Plan Contents
The site plan shall contain the information listed below and any or all of
January 15, 2015 Minutes Page 3 of 5
Planning & Zoning CommissionPage 8 of 45May 7, 2015
the required features may beincorporated on a single drawing if such
drawing is clear and capable of evaluation by the Planningand Zoning
Commission, the Town Council and the staff personnel required to enforce
and interpretthis Ordinance.
l.The location of all existing and planned structures on the subject
property and approximate locations of structures on adjoining property
within one hundred feet (100’).
2.Lighting and/or fencing and/or screening of yards and setback areas and
proposed changes.
3.Design of ingress and egress.
4.Off-street parking and loading facilities, and calculations showing how
the quantities wereobtained.
5.Height of all structures.
6.Proposed uses.
7.Landscape plan
8.Tree Survey indicating location, size, and type of all existing trees.
9.The location and type of all signs, including lighting and heights.
10.Elevation drawings citing proposed exterior finish material.
11.Street names on proposed streets.
12.Proposedwater, wastewater collection, and storm sewer lines; proposed
grading anddrainage patterns.
13.Engineering drawings of all improvements to be dedicated to the Town or
M.U.D. if theproperty is not to be final platted or if engineering
drawings have not been previouslysubmitted for the site. If the
property is to be final platted, these may be provided at that
time.
14.Utility and drainage easements for dedicated infrastructure, if
required.
15.Such additional terms and conditions, including design standards, as
the Planning and ZoningCommission and the Town Council deem necessary.
Questions and discussion between Commissioners and staff liaison Matt Jones.
Chairman Sheridan proposed the ordinance be looked at for change, not to eliminate administrative
change but to put common sense limitations to it.
Matt Jones clarified that this is discussion and direction to staff to come up with something. He
suggested the staff be given specific direction such as elevation changes, things of that nature, so that
it is not so subjective.
Commissioners discuss the wording “no significant change”and “change to approved elevations”. It was
suggested that reasonable substitute for wording be researched.Chairman Sheridan commented that
January 15, 2015 Minutes Page 4 of 5
Planning & Zoning CommissionPage 9 of 45May 7, 2015
staff is in the process of getting formal timeline for the development schedule. Document submission was
discussed.The commissionersaskedwhat takes place duringinspection processwhen approved site
plan is notfollowed.
Staff stated that it is a zoning violation if approved site plan is not followed and we have the authority to
pursue it.
Commissioners continued questions and discussion on specific direction for staff on ordinance changes.
Commissioners requested a public hearing item on the agenda for February 19, 2015 to change, alter,
review the Town ofTrophy Club Zoning Ordinance, Chapter 13, Section 5.09 - Site PlanRequirements.
Chairman Sheridan asked for any further comments or questions on this agenda item. No questions
were received. Chairman Sheridan closed agenda item 2015-0043-T.
Chairman Sheridan asked to continue item 2014-1364-T Future Agenda Items and questions or
discussion of current and future items.
Chairman Sheridan asked staff for any future agenda items.
Matt Jones listed the following future agenda items:
•Town Council had a workshop session for sign regulations. Staff is working on documents to
putbefore Planning and Zoning Commission on the February 5, 2015 meeting.
• Hillside Pointe
•Two temporary use permits for construction trailers
Questions and discussion between Commissioners and staff after a copy of the development schedule
was passedout to the commissioners.
Commissionersadded to the future agenda items the following:
• Review of R-11 and R-15 zoning requirements.
• Stage 2 water restrictions
th
anniversary celebration to
Commissioner Senelly reminded everyone of the Town of Trophy Club’s 30
be held at the Trophy Club Country Club January 17, 2015.
ADJOURN
Chairman Sheridanasked for a motionto adjourn.
Motion made by Commissioner Senelly, seconded by Commissioner Vowell,to adjourn. Motion passed
unanimously.Meeting adjourned at 8:50p.m.
______________________________________________________________________
Dennis Sheridan, ChairmanMatt Jones,Senior Planner
Planning and Zoning CommissionCommunity Development
Town of Trophy Club, Texas Town of Trophy Club, Texas
January 15, 2015 Minutes Page 5 of 5
Planning & Zoning CommissionPage 10 of 45May 7, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0297-T Version:1 Name:
Type:Agenda Item Status:Draft
File created:4/30/2015 In control:Planning & Zoning Commission
On agenda:5/7/2015 Final action:
Title:Public Hearing to consider a request for a Specific Use Permit for a liquor store located on Lot 1, The
Village at Trophy Club in the Village Shopping Center at Highway 114 and Trophy Club Drive.
Attachments:Staff Report
Exhibit "A" - Application and Materials Submitted by Applicant
Exhibit "B" - Correspondence Received
Exhibit "C" - Pictures and Exhibits Provided by Staff
DateVer.Action ByActionResult
PublicHearingtoconsiderarequestforaSpecificUsePermitforaliquorstorelocatedonLot1,TheVillageatTrophy
Club in the Village Shopping Center at Highway 114 and Trophy Club Drive.
Planning & Zoning CommissionPage 11 of 45May 7, 2015
STAFF REPORT
Planning and Zoning Commission
May 7, 2015
SUP-15-004: 2003State Highway 114
SUBJECT
:
Consideration of a request for a Specific Use Permit for a liquor store located on
Lot 1, The Village at Trophy Club in the Village Shopping Center at Highway 114
and Trophy Club Drive.
REQUEST:
The applicant,Clay W. Stockton,has submitted a request for a Specific Use Permit
(SUP) in order to operate a liquor store called "6S Spirits" in the Village Shopping Center
located at 2003 State Highway 114. The proposed package store will encompass 3,000
square feet on the eastern end cap of the shopping center(next to the existing 7-11). The
store intends to sell liquor, beer and wine.
The applicant has submitted a proposed floor plan showing the layout of the proposed
liquor store.
ZONING:
The property is zoned PD-Planned Development District and is located within PD 13.
PD 13 was originally approved by Ordinance 95-20 on November 21, 1995. On July 18,
2011, Ordinance 2011-26 was approved which added the use of a liquor store, upon
approval of an SUP, to the permitted uses for Tract 1.
CURRENT CONDITIONS:
The subject property contains3.8 acres withtwo multi-tenant retail buildings. The
buildings were constructed in 1998 and each buildingcontains 18,750 square feet. The
proposed business would be locatedin the east end cap of the east building which is
currently vacant. The property is platted.
LIQUOR STORE HISTORY:
On May 14, 2011, Trophy Club residents voted to approve liquor sales for off-premise
consumption through a local-option election. Since that time, three liquor stores have
been approved to operate in the Town as follows:
Page 1 of 4
Planning & Zoning CommissionPage 12 of 45May 7, 2015
Majestic Fine Wine and Spirits - The Village Shopping Center (2001 State
Highway 114, Suite 100)
Closed in December 2012
Cheers Fine Wine and Spirits - The Village Shopping Center (2001 State
Highway 114, Suite 100)
Closed in February 2014
Liquor Stop – The Plaza Shopping Center (SH 114 & Trophy Lake Drive)
Store never opened
To date, there are currently no liquor stores operating in Trophy Club.
HOURS OF OPERATION:
The Texas Alcoholic Beverage Code (TABC) mandates that all package (liquor) stores
cannot sell, offer for sale, or deliver any liquor on: New Year 's Day, Thanksgiving Day,
or Christmas Day; on Sunday; or before 10 a.m. or after 9 p.m. on any other day. When
Christmas Day or New Year's Day falls on a Sunday, the store must be closed the
following Monday.
SIGNAGE:
The applicant did not provide any signage exhibits. All signage, at a minimum, shall
meet the minimum requirements of the Town sign regulations, PD-13, as well as Section
108.52 of the Texas Alcoholic Beverage Code, which regulates signage for liquor
(package) stores.
TRAFFICGENERATIONAND ACCESS:
The applicant is not required to provide a Traffic Impact Analysis (TIA)since this
request does not involve any new development and the use is not anticipated to generate
excess traffic beyond the existing capacity of the shopping center. The Institute of
Transportation Engineers publication “Trip Generation” provides estimates of expected
traffic generation based on land use. There is no category for liquor stores in the
publication. However, during peak periods, liquor stores can generate traffic patterns that
are comparable to convenience stores with gasoline sales. Therefore, based on the
calculation of a convenience store with gasoline sales, a liquor store containing 3,000
square feet of gross floor area is expected to generate 429 trips per day, on average
during peak periods.
In terms of access, the shopping center contains two direct access driveways to State
Highway 114 and one indirect access through Tract 2, which contains 7-11, via a mutual
access drive/easement to State Highway 114 and to Trophy Club Drive. The shopping
center contains a continuous fire lane that circumnavigates both retail buildings and links
directly to all means of vehicular ingress and egress to the property.
Page 2 of 4
Planning & Zoning CommissionPage 13 of 45May 7, 2015
PARKING:
Chapter 13-Zoning Regulations requires one (1) parking space per 200 square feet of
gross floor area for general retail uses such as convenience stores and liquor stores. Based
on this requirement, a minimum of 15 parking spaces are required for the proposed use.
According to a staff survey ofcurrent parking, a total of 174 parking spaces exist on
Tract 1 that serves the entire 37,500 square foot shopping center. However, given a total
gross floor area of 37,500 square feet, 188 parking spaces are required. The resulting
deficit of 14 spaces is addressed when adding the parking spaces on Tract 2, which
contains the 7-11 convenience store, with the existing 174 spaces on Tract 1. Tract 2
contains 48 parking spaces, which is 15 more spaces than the minimum requirement of
33 spaces given the total gross floor area on Tract 2 of 6,498 square feet. As such, given
the stipulation contained in Exhibit “C”, Section (B)12 of PD-13 ordinance 95-20, which
states: “Shared parking is allowed and can be used in calculations to provide minimum
total spaces for overall site” the surplus parking contained on Tract 2 brings the parking
supply on Tract 1 into compliance.
DISTANCE REQUIREMENTS AND PROXIMITY INFORMATION:
Section 5.02(B) of the Trophy Club Code of Ordinances states that no alcoholic
beverages may be sold within three hundred feet (300’) of a church, public school or
private school, or public hospital.
The following measurements detail the proximity of the proposed package store to the
uses listed below. Allmeasurements are calculated based on a straight line drawn from
the front door of the proposed liquor store to the closest point of the building mentioned
below. For churches and hospitals the required measurement method prescribed by the
Code of Ordinances would yield a significantly greater distance than is shown below:
Minimum separation of 300 feet required per Code of Ordinances:
Distance to closest school (public or private): 1.1 miles
Distance to closest church: 1,071 feet
Distance to closest hospital: 3.7 miles (Southlake)
No minimum separation required:
Distance to closest residence: 190 feet
Distance to closest day care: 4,155 feet
FUTURE LAND USE:
The 1997 Trophy Club Comprehensive Land Use Plan recommends
“commercial/professional” land uses for the subject property. The proposed use
conforms to this recommendation.
PUBLIC NOTICE REQUIREMENT:
Per the requirements of the State of Texas and the Trophy Club Code of Ordinances, a
notice of public hearingconcerning the zoning requestwas published in the Fort Worth
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Planning & Zoning CommissionPage 14 of 45May 7, 2015
Star Telegram. Notice was also mailed to 70 property owners within 500 feet of the
subject property. Courtesy notices were sent to all business within The Village shopping
center and to the town of Westlake. To date, one letter of support has been received.
STAFF REVIEW AND RECOMMENDATION
:
The applicant proposes to open a liquor store in a 3,000 square foot lease space on the
eastern end-cap of the easternmost building on Tract 1 in The Village shopping center.
The proposed liquor store meets the proximity requirements from churches, schools and
hospitals set forth in the Code of Ordinances. According to the PD-13 regulations, a
liquor store is allowed to operate with the approval of a Specific Use Permit by the Town
Council upon a recommendation by the Planning and Zoning Commission.
The Planning and Zoning Commission’s options regarding action of this request are as
follows:
1. Recommend approval of the request as submitted;
2. Recommend approval of the request with additional condition(s);
3. Table the agenda item to a specific date with clarification of intent and purpose;
4. Recommend denial of the request.
Attachments: Exhibit “A” –Applicationand Materials Submitted by Applicant
Exhibit “B” – Correspondence Received
Exhibit “C”– Pictures and Exhibits Provided by Staff
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Exhibit "A"
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Exhibit "A"
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Exhibit "A"
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Exhibit "A"
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Exhibit "A"
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Exhibit "A"
40FT
BA./RM 7X8
STORAGE
BA./RM
28FT
7X8
12X18
BREAKROOM
DOOR
CHECK OUT
ENTRY
Planning & Zoning CommissionPage 21 of 45May 7, 2015
Exhibit "A"
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Exhibit "A"
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Exhibit "A"
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Exhibit "A"
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Exhibit "A"
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Exhibit "A"
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Exhibit "A"
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Exhibit "A"
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Exhibit "A"
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Exhibit "B"
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Liquor Store
Proposed
2015
Location
7,
May
Location Map
1
4
1
Exhibit "C"
of 45
H
32
S
Page
Property
Subject
Tract 1
Commission
Zoning
&
Planning
2015
7,
May
Approved PD 13 Site Plan
Exhibit "C"
of 45
33
Page
Liquor Store
Location
Proposed
Commission
Zoning
&
Planning
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0299-T Version:1 Name:
Type:Agenda Item Status:Draft
File created:4/30/2015 In control:Planning & Zoning Commission
On agenda:5/7/2015 Final action:
Title:Public Hearing to Consider Amendments to the Town of Trophy Club’s Code of Ordinances,
amending Chapter 13-Zoning, Article V-Supplementary District Regulations, Section 5.09(B)3-Site
Plan Requirements, concerning authorized approval of changes to a site plan.
Attachments:Staff Report
Exhibit “A” – Proposed Amendments to Section 5.09, Chapter 13 - Zoning
DateVer.Action ByActionResult
PublicHearingtoConsiderAmendmentstotheTownofTrophyClub’sCodeofOrdinances,amendingChapter13-
Zoning,ArticleV-SupplementaryDistrictRegulations,Section5.09(B)3-SitePlanRequirements,concerningauthorized
approval of changes to a site plan.
Planning & Zoning CommissionPage 34 of 45May 7, 2015
STAFF REPORT
Planning and Zoning Commission
May 7, 2015
ADM-15-010: Zoning Ordinance Text Amendment
SUBJECT
:
Consideration of Amendments to the Town of Trophy Club’s Code of Ordinances,
amending Chapter 13-Zoning, Article V-Supplementary District Regulations,
Section 5.09(B)3-Site Plan Requirements, concerning authorized approval of
changes to a site plan.
Explanation:
This item involves a second initiative to address the current procedure for administrative
changes to the site plan approval process contained in Section 5.09 of the zoning
regulations in the Code of Ordinances. The Planning and Zoning Commission first
considered potential amendments on February 5, 2015, which were then forwarded to the
Town Council for consideration on February 24, 2015. The Town Council did not vote
on any amendments and, therefore, the public hearing expired.
At the February 5, 2015 meeting, the Commission discussedwhether or not ordinance
language could be drafted that would be clear enough from anadministrative decision
standpoint while still holding true to the plans that had been approved by the Planning
and Zoning Commission andTown Council. The Commission then voted to remove
Section 5.09(B)3 in its entirety by a vote of (4-1) in forwarding the amendments to the
th
Town Council for consideration on February 24agenda.
Staff Analysis and Recommendation:
Based on discussion and feedback received at the February 24, 2015 Town Council
meeting and subsequent to said meeting, staff has drafted proposed standards, attached as
Exhibit “A” andshown in “mark-up” format. The amendments would provide some
flexibility for Town staff to approve “minor changes of details within a site plan” but
provides more criteria for determining when, and if, staff can authorize any changes.The
point of this potential code change is to ensure that there is no deviation to the original
intent of the Planning and Zoning Commission and Town Council in approving the site
plan and, likewise, to the pertinent zoning conditions for the development.That said, in
minor
authorizing staff to approve changes, a pragmatic, context sensitive, decision
making apparatus is more clearly framed in approving minor deviations to the
Page 1 of 4
Planning & Zoning CommissionPage 35 of 45May 7, 2015
development that clearly do not abrogate any Council intent or development code
requirements.
The reason for leaving some staff approval authority in place is to balance the Town’s
high quality development expectations with an efficient, business realistic, development
process that stems from the recognition that once construction begins there are often
unforeseen issues related to site conditions,the availability of certain building materials,
etc.For example, most construction contracts have anywhere from a five percent to
twenty percent cost overrun contingency built-in depending on the project recognizing
that, notwithstanding the weather, unplanned issues and impediments may arise during
construction. Examples of minor deviations could include, depending on the
development conditions for the site, utility connections and access, minor parking lot
changes where a small number of spaces are adjusted to another part of the site, minor
building facade changes, minor adjustments to landscaping and/or open space including
retention/detention ponds.
It is important to note that, under the amendments as currently proposed, staff could not
grant anychange that does not comply with any codified development requirements
applicable to the property as well as any conditions imposed by the Town Council as part
of the approval of the site plan.As the potential changes are currently drafted, where any
doubt would exist as to whether staff could approve a minor change, the Town Council,
upon the recommendation of the Planning and Zoning Commission,would then be
required to approve the change.
The following are the results of a survey performed by staff in January of area municipal
requirements relative to the site plan approval process:
Colleyville
D. Site Plan Approval Required –Where the property is zoned CPO, CN, CC, ML, SU,
PUD-C, or PUD-I, a site plan shall be submitted for review and approval to the
Administrative Official prior to the issuance of a building permit.
Roanoke:
Revisions to the Approved Site Plan.
(1)Minor revisions/amendment.It is recognized that final architectural and
engineering design may necessitate minor changes in an approvedsite plan. In such
cases, the City Manage, or his/her designee shall have the authority to approve minor
modifications to an approved site plan and which shall be submitted as an "amended
site plan" which substantially conforms to the previously approved site plan, provided
that such modifications do not significantly change traffic circulation, building
location(s) on the site, proximity of building(s) to nearby residential areas, increase the
size or height of building(s), or any other conditions specifically attached as part of the
City Council's approval of the site plan. Submission materials and requirements for
approval of an amended site plan shall be as determined by the City Manager or his/her
designee. If the City Manager or his/her designee refuses to approve an amended site
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Planning & Zoning CommissionPage 36 of 45May 7, 2015
plan, then the applicant shall re-submit the amended site plan as a "revised site plan" as
described in Subsection (2) below, whereupon the revised site plan shall be scheduled
for consideration by the Planning and Zoning Commission and City Council.
Keller
D. Approval Process For Site Plans
1.Modified Site Plans for existing buildings or Site Plans for parking improvements may
be approved by the Development Review Committee if it meets all applicable
requirements.The DRC’s decision may be appealed to the Planning and Zoning
Commission and City
Council.
2. Site Plans within the Town Center (TC) Zoning District shall be approved by City
Council after a recommendation from the Planning and Zoning Commission. All other
site plans shall be approved by the Director of Community Development and the City
Manager orhis/her designee if it meets all applicable requirements of this Ordinance
for development.The City Manager’s decision may be appealed to the Planning and
Zoning Commission and City Council. (Amended by Ord. No. 1515 on July 20, 2010)
3. If variances are requested, the Site Plan shall be considered by City Council after a
recommendation by the Planning and Zoning Commission. Based on the Development
Review Committee’s review, staff will prepare a report and recommendation for the
Planning and Zoning Commission. Staff can recommend approval, conditional
approval, ordenial based on the requirements of this Ordinance. A copy of this
informationand anagenda for the Planning and Zoning Commission meeting at which
the application will bediscussed will be available to the applicant on the Friday prior to
that Planning and ZoningCommission meeting. The Site Plan will be placed on a City
Council agenda within thirty(30) days following the Planning and Zoning Commission
meeting. The applicant shallsubmit one (1) collated and folded 24” x 36” copy and
twelve (12) 11” X 17” reductions ofthe Site Plan at least ten (10) days prior to the City
Council meeting.
4. Prior to the City Council meeting, staff will provide to the applicant a copy of the staff
report and recommendations, and the City Council agenda. The City Council can
approve, approve with conditions, or deny a Site Plan. After the City Council approves
a Site Plan,if final architectural or engineering design necessitates minor changes in the
approved SitePlan, the changes may be approved by the Director of Community
Development, providedthat they do not materially alter traffic circulation, building
location, or any conditions attached to the City Council’s approval of the Site Plan.
Southlake
40.6 ADMINISTRATIVE ACTION - On approval of the development plan or site plan
by the CityCouncil, or the Administrative Staff, as appropriate, all necessary permits or
certificates authorized thereby may be issued.
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Planning & Zoning CommissionPage 37 of 45May 7, 2015
a.Subsequent to such approval, minor changes may be authorized by the Administrative
Official when such minor changes will not cause any of the following circumstances to
occur:
1. A change in the character of the development;
2. An increase in the ratio of the gross floor areas in structures to the area of any lot;
3. An increase in the intensity of use;
4. A reduction in the originally approved separations between buildings;
5. An increase in the problems of circulation, safety, and utilities;
6. An increase in the external effects on adjacent property;
7. A reduction in the originally approved setbacks from property lines;
8. An increase in ground coverage by structures;
9. A reduction in the ratio of off-street parking and loading space to gross floor area
inthe structures.
10. A change in the subject, size, lighting, flashing animation or orientation of
originally approved signs.
b.Any proposed amendment to a development plan or site plan, previously approved by
the Planning and Zoning Commission and the City Council, which in the opinion of the
Administrative Official does not meet the criteria of sub-paragraph 40.6a above may only
be approved by the City Council after a recommendation by the Planning and Zoning
Commission in accordance with the same notice and hearing requirements for zoning
changes as set forth in Section 46 of this ordinance.
Recommendation:
Staff recommends approval of the amendments as presented.
Attachments: Exhibit “A” – Proposed Amendments to Section 5.09, Chapter 13 - Zoning
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Planning & Zoning CommissionPage 38 of 45May 7, 2015
Exhibit "A"
Potential Amendments to Section 5.09 - Trophy Club Code of Ordinances
Section 5.09 Site Plan Requirements
Whenever a site plan is required by this Ordinance, such site plan must conform to the requirements of
this Section. Except as otherwise provided herein, all site plans must be approved by the Town Council
upon recommendation of the Planning and Zoning Commission.
A. Requirement prior to Building Permit
When required by this ordinance, a site plan must be approved prior to issuance of a building permit
by the Town.
B. Changes to the Site Plan
Changes to the siteplan shall be processed in the same manner as the original approved site plan.
1. Except as otherwise provided in Section 5.09(B)(3) below, any site plan that is amended shall
require approval of the Town Council upon recommendation of the Planning andZoning
Commission.
2. Changes to the site plan which will affect the use of the land shall require either an amendment to
a PD or a rezoning of property, whichever applies, and shall require the appropriate public
hearings.
3. Minor cChanges of details within a site plan which do not alter the basic physical relationship of
the property to adjacent property, do not alter the use permitted, increase the density, floor area,
height, or reduce the yards provided at the boundary of the site as indicated on the approved site
plan, may be authorized by theTown Manager or their designeewhen such minor changes will
not cause any of the following circumstances to occur:Town’s Planning and Zoning
Administrator. An aggrieved party may appeal the decision of the Town’s designee to the Zoning
Board of Adjustment in accordance with the provisions of this Ordinance.
a.Asignificant change in the physicaland aestheticcharacter of the development;
b.Changes to any development requirement and/or preference imposed by the Town Council
as a condition of approval of the site plan;
c.Notwithstanding the requirements of sub-section “b” above, any change to a landscaping,
building design or other requirement not mentioned below such that the changeis not
generally consistent with the approved plan(s) andfails to meet the minimum requirements of
any Town ordinance, pertinent PD district, Specific or Conditional Use Permit,or any other
valid legislative regulation imposed on the site;
d.An increase infloor area and/or the ratio of the gross floor areas in structures to the area of
any lot;
e.An increase in the intensity of useand/or density of residential units;
f. A reduction in the originally approved separations between buildings;
g. An increase in any impacts related to traffic circulation, publichealth andsafety, utility
construction;
h.An increase in any effectof the development uponon adjacent propertyincludinglight, noise,
odorand visual obstruction;
i.A reduction in the originally approved setbacks from property lines;
Planning & Zoning CommissionPage 39 of 45May 7, 2015
Exhibit "A"
Potential Amendments to Section 5.09 - Trophy Club Code of Ordinances
j. An increase in height of any structures;
k. An increase in ground coverage by structures;
l.A reduction in the ratio of off-street parking and loading space to gross floor area inthe
structures.
m. A change in the subject, size, lighting, flashing animation or orientation of originally
approved signs.
C. Council Approval
Upon recommendation by the Planning and Zoning Commission, Council approval of a site plan that
accompanies a zoning change request shall become part of the amended ordinance. Hearings held by
the Council for consideration of approval of such zoning change and accompanying site plan shall be
conducted in accordance with the provisions of Section 8.06, Public Hearings.
D. Compliance with Town DesignStandards
The site plan must comply with design standards, policies, and any design criteria deemed necessary
to the safety, health, and welfare of the Town.
E. Site Plan Contents
The site plan shall contain the information listed below and any or all of the required features may be
incorporated on a single drawing if such drawing is clear and capable of evaluation by the Planning
and Zoning Commission, the Town Council and the staff personnel required to enforce and interpret
this Ordinance.
Planning & Zoning CommissionPage 40 of 45May 7, 2015
Exhibit "A"
Potential Amendments to Section 5.09 - Trophy Club Code of Ordinances
1. The location of all existing and planned structures on the subject property and locations of
structures on adjoining property within one hundred feet (100’).
2.Lighting and/or fencing and/or screening of yards and setback areas and proposed changes.
3. Design of ingress and egress.
4. Off-street parking and loading facilities, and calculations showing how the quantities were
obtained.
5. Height of all structures.
6. Proposed uses.
7. Landscape plan
8. Tree Survey indicating location, size, and type of all existing trees.
9. The location and type of all signs, including lighting and heights.
10. Elevation drawings citing proposed exterior finish material.
11.Street names on proposed streets.
12. Proposed water, wastewatercollection, and storm sewer lines; proposed grading and drainage
patterns.
13. Engineering drawings of all improvements to be dedicated to the Town or M.U.D. if the property is
not to be final platted or if engineering drawings have not been previouslysubmitted for the site. If
the property is to be final platted, these may be provided at that time.
14. Utility and drainage easements for dedicated infrastructure, if required.
15. Such additional terms and conditions, including design standards, as the Planning and Zoning
Commission and the Town Council deem necessary.
(Ord No. 98-29, §XLI, 12-1-98, Repealed by Ord. No. 2000-06 P&Z § XLI, 3-21-00)
Planning & Zoning CommissionPage 41 of 45May 7, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0298-T Version:1 Name:
Type:Agenda Item Status:Draft
File created:4/30/2015 In control:Planning & Zoning Commission
On agenda:5/7/2015 Final action:
Title:Discussion and Recommendation of a request for a Specific Use Permit for a liquor store located on
Lot 1, The Village at Trophy Club in the Village Shopping Center at Highway 114 and Trophy Club
Drive.
Attachments:
DateVer.Action ByActionResult
DiscussionandRecommendationofarequestforaSpecificUsePermitforaliquorstorelocatedonLot1,TheVillageat
Trophy Club in the Village Shopping Center at Highway 114 and Trophy Club Drive.
Planning & Zoning CommissionPage 42 of 45May 7, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0300-T Version:1 Name:
Type:Agenda Item Status:Draft
File created:4/30/2015 In control:Planning & Zoning Commission
On agenda:5/7/2015 Final action:
Title:Discussion and Recommendation of Amendments to the Town of Trophy Club’s Code of Ordinances,
amending Chapter 13-Zoning, Article V-Supplementary District Regulations, Section 5.09(B)3-Site
Plan Requirements, concerning authorized approval of changes to a site plan.
Attachments:
DateVer.Action ByActionResult
DiscussionandRecommendationofAmendmentstotheTownofTrophyClub’sCodeofOrdinances,amendingChapter
13-Zoning,ArticleV-SupplementaryDistrictRegulations,Section5.09(B)3-SitePlanRequirements,concerning
authorized approval of changes to a site plan.
Planning & Zoning CommissionPage 43 of 45May 7, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0301-T Version:1 Name:
Type:Agenda Item Status:Draft
File created:4/30/2015 In control:Planning & Zoning Commission
On agenda:5/7/2015 Final action:
Title:Future Agenda Items and questions or discussion of current and future items and Updates on Current
Development
Attachments:Current Development Activity
DateVer.Action ByActionResult
Future Agenda Items and questions or discussion of current and future items and Updates on Current Development
Planning & Zoning CommissionPage 44 of 45May 7, 2015
Current Development Activity – Trophy Club, Texas
Report Date: May 1, 2015
Active Non-Residential Permits for New Construction
Village Center Office Building
2600 Bobcat Blvd.
Status: Building and Site Complete
Wonderland Plaza
2400 Bobcat Blvd.
Status: Permit Under Review
Homewood Suites
2900 East State Highway 114
Status: Under Construction
Holiday Inn
425 Plaza Drive
Status: Under Construction
Trophy Club Commons New Office Building
945 Trophy Club Drive
Status: Permit Issued
Planning & Zoning CommissionPage 45 of 45May 7, 2015