Minutes P&Z 03/02/2017 Trophy Club Entities
100 MuniciTTOW SOF
TROPHY CLUB Trophy Club,Texas 76262
Meeting Minutes
Planning & Zoning Commission
March 2, 2017 7:00 P.M. Svore Municipal Building Boardroom
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Sheridan called the March 2, 2017, Planning and Zoning Commission to order at 7:03 p.m. and
announced a quorum present (6 members).
Present: 6 - Commissioner Baron, Commissioner Beach, Commissioner Oldham, Chairman
Sheridan, Vice Chairman Pipkins, Commissioner Windland
Absent: 1 - Commissioner Malmberg excused
STAFF AND GUESTS PRESENT:
Lisa Reich Town Planner
Robbie Killingsworth Recording Secretary
Greg Lamont Mayor Pro Tem, Place 5
Philip Shoffner Council Member, Place 6
Levi Houghton with GFF Architects
Jace Mortheral with Pacheco Koch Engineering
Drew Martin with DM2, 2525 Ridgmar Blvd, Fort Worth,TX 76116,
representing OTD Development, applicant
Chairman Sheridan explained the order of the meeting to those present.
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Commission regarding an item over which the
Commission has policy or oversight authority as provided by Texas law, the ethics order, or other policy
order.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
2017-86-T Case RP-17-001 (HG Sply) Consider and take appropriate action regarding a
request for approval of a replat for Trophy Wood Business Center, Lot 1R, Block A,
located in Planned Development No. 25, on the northwest corner of SH114 and
Trophy Wood Drive.
Chairman Sheridan asked for staff report. Staff report given by Lisa Reich, Town Planner. Staff
recommends approval.
Chairman Sheridan asked for Applicant comments. No comments.
Chairman Sheridan asked for Commissioners comments or questions.
• Chairman Sheridan asked staff for comments on the (15') fifteen foot setback.
• Lisa Reich, Town Planner, stated that(ZBA) Zoning Board of Adjustment did approve the (15')
fifteen foot setback. (ZBA meeting dated February 9, 2017).
Chairman Sheridan asked for a motion.
Chairman Sheridan motioned, seconded by Commissioner Oldham, to recommend to Town Council the
approval of the plat with the following conditions, those items that are on the record as being agreed to by
the applicant:
• Editing the legal description.
• Making the 24 foot access easement on the west side of the property by plat.
Chairman Sheridan asked for comments from the audience. No comments.
Chairman Sheridan asked for Commissioners comments or questions.
Chairman Sheridan asked for a vote.
Aye: 3 Commissioner Beach, Commissioner Oldham, Chairman Sheirdan
Against: 3 Commissioner Baron, Vice Chairman Pipkins, Commissioner Windland
2017-87-T Case PD-AMD-17-001 (HG Sply)
a. Conduct a Public Hearing regarding a request to amend Ordinance No.
2002-41 P&Z, PD Planned Development District No. 25, in order to approve
the final site plan package for Lot 1R, Block A, Trophy Wood Business
Center, generally located on the northwest corner of SH 114 and Trophy
Wood Drive.
b. Consider and take appropriate action regarding a request to amend
Ordinance No .2002-41 P&Z, PD Planned Development District No. 25, in
order to approve the final site plan package for Lot 1R, Block A, Trophy
Wood Business Center, generally located on the northwest corner of SH
114 and Trophy Wood Drive.
PUBLIC HEARING —STARTED at 7:48 P.M.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
PUBLIC HEARING—CLOSED at 7:49 P.M.
REGULAR SESSION — RECONVENED INTO REGULAR SESSION at 7:49 P.M.
Chairman Sheridan asked for Applicant comments.
• Drew Martin with DM2, 2525 Ridgmar Blvd, Fort Worth,TX 76116, representing OTD Development, applicant
• Levi Hooten Senior Project Coordinator with GFF Architects,1900 Elm Street, Dallas, TX 75201
• Jace Mortheral with Pacheco Koch Engineering, 2500 Westridge Ave, Fort Worth, TX 76116
Chairman Sheridan asked for staff report. Staff report given by Lisa Reich, Town Planner. Pending
completion of the requested revisions staff recommends approval.
Chairman Sheridan asked for Commissioners comments or questions.
RECESSED AT 8:20 P.M. FOR A BREAK
RECONVENED AT 8:45 P.M. INTO REGULAR SESSION
Chairman Sheridan asked about documents provided to Commissioners before the start of tonight's
meeting.
March 2, 2017 Minutes Page 2 of 5
Levi Hooten Senior Project Coordinator with GFF Architects, commented that they were presenting the
HG Supply Company restaurant project.
Drew Martin with DM2, 2525 made the following comments:
• Staff had corrections that they wished to be added to the site plan. Mr. Motherall performed per
request of Staff, updated it, and sent it to Staff today.
• One of the Commissioners requested the revised plat with the corrections made. Being proactive,
these are also the additional site plans with the corrections Staff asked for.
Chairman Sheridan requested to be told about any issues or items brought up by the Commissioners that
have already been corrected.
Chairman Sheridan asked for a motion.
Motion made by Chairman Sheridan, seconded by Commissioner Windland, to recommend to Town
Council the approval of the plat with the following conditions
1. Add boulders in the landscape easement between ornamental trees on east side of property,
between the street and the patio to stop out-of-control cars.
2. Ensure that the metal on the building will be matte rather than shiny so added glare is not an
issue.
3. Move the parking lot note from the right side of the site plan to the left side so it's closer to where
the parking lot will be. Also add the documentation information for the parking easement.
4. Update square footage on site plan.
5. Revise site plan and elevations to show corresponding dimensions for the dumpster/loading area
and its gates. Ensure that the size of area is compatible to the size of dumpsters in Trophy Club
and confirm the size of the gates needed so it is clear that the gates will absolutely not swing out
into Plaza Drive.
Chairman Sheridan asked for comments from the audience. No comments.
Chairman Sheridan asked for a vote.
The motion carried (4-2).
Aye: 4, Commissioner Beach, Commissioner Oldham,
Chairman Sheridan Commissioner Windland
Against: 2, Vice Chairman Pipkins Commissioner Baron
Chairman Sheridan brought forward Agenda Item Number 1. for reconsideration.
2017-86-T Case RP-17-001 (HG Sply) Consider and take appropriate action regarding a
request for approval of a replat for Trophy Wood Business Center, Lot 1R, Block A,
located in Planned Development No. 25, on the northwest corner of SH114 and
Trophy Wood Drive.
Motion made by Chairman Sheridan, seconded by Commissioner Windland to vacate the earlier motion
that had the 3-3 tie.
Chairman Sheridan asked for a vote.
The motion carried (6-0). Motion is vacated.
Chairman Sheridan asked for Commissioners comments or questions.
March 2, 2017 Minutes Page 3 of 5
RECESSED AT 10:13 P.M. FOR A BREAK
RECONVENED AT 10:22 P.M. INTO REGULAR SESSION
Chairman Sheridan asked for a motion.
Motion made by Chairman Sheridan, seconded by Commissioner Oldham, to recommend to Town
Council the approval of the plat with the following conditions
• items applicant has agreed to: add "old lot line is abandoned by this plat."
• Update date on plat.
• Revise legal description (directions).
• Revise plat by dedicating the 24 foot access easement on the west side of the property by plat,
not by separate instrument.
Chairman Sheridan asked for Commissioners comments or questions.
Chairman Sheridan asked for a vote.
The motion carried (5-1).
Aye: 5 Commissioner Windland, Vice Chairman Pipkins, Chairman Sheridan,
Commissioner Oldham, Commissioner Beach
Against: 1 Commissioner Baron
2017-88-T Case TUP-17-001 (TCWC Community Garage Sales) Discussion and recommenda-
tion regarding a request from Trophy Club Women's Club for a Temporary Use
Permit by Special Privilege to allow two community garage sales in calendar year
2017.
Chairman Sheridan asked for a motion.
Motion made by Chairman Sheridan, seconded by Vice Chairman Pipkins, to recommend approval.
Chairman Sheridan asked for Commissioners comments or questions.
Chairman Sheridan asked for a vote.
The motion carried (6-0).
2017-89-T Review and approve the minutes of the January 5, 2017 Planning and Zoning
Commission meeting.
Chairman Sheridan asked for questions or corrections from Commissioners. Chairman Sheridan
requested the following change:
2016-713-T Review and approve the minutes of the October 27,2016 Planning and Zoning Commission meeting.
Chairman Sheridan asked for questions or corrections from Commissioners.None given.
Chairman Sheridan asked for a motion.
Motion by Commissioner Windland,seconded by Commissioner Beach to approve recommend approval of the P&Z Minutes dated October 27,
2016 as presented.
Chairman Sheridan asked for a vote.
The motion carried(5-1).
March 2, 2017 Minutes Page 4 of 5
Chairman Sheridan asked for a motion.
Motion by Commissioner Baron, seconded by Chairman Sheridan to recommend approval of the P&Z
Minutes dated January 5, 2017 as amended.
Chairman Sheridan asked for a vote.
The motion carried (6-0).
2016-714-T Town Planner Updates; update on previous cases heard by the Commission;
Discussion on current Town development issues and development codes.
Chairman Sheridan asked for the staff updates.
Staff updates were given by Lisa Reich, Town Planner.
• PD-30 discussed at Council Retreat
• Park Land Dedication
ADJOURN
Chairman Sheridan asked for a motion.
Motion by Commissioner Beach, seconded by Commissioner Baron to adjourn.
The motion carried (6-0).
The meeting was adjourned at 10:35 P.M.
•
DennisThendan, Chairman Robbie Killingsworth, -ecordin•'Secretary
Planning and Zoning Commission Community Development
Town of Trophy Club, Texas Town of Trophy Club, Texas
March 2, 2017 Minutes Page 5 of 5