Agenda Packet P&Z 11/09/2017
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Planning & Zoning Commission1 of 17Meeting Date: Thursday, November 9, 2017
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Planning & Zoning Commission2 of 17Meeting Date: Thursday, November 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-518-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:10/30/2017 In control:Planning & Zoning Commission
On agenda:11/9/2017 Final action:
Title:Case TUP-17-009 (HG Sply Construction Trailer)
Discussion and recommendation regarding a request for a Temporary Use Permit to allow a
construction trailer at the site of a future restaurant, generally located on the northwest corner of
Trophy Wood Drive and SH 114.
Attachments:PZ Report 11.9.17.pdf
Exhibit A - Site Plan.pdf
Exhibit B - Temporary Fencing.pdf
DateVer.Action ByActionResult
Case TUP-17-009 (HG Sply Construction Trailer)
DiscussionandrecommendationregardingarequestforaTemporaryUsePermittoallowaconstructiontraileratthesite
of a future restaurant, generally located on the northwest corner of Trophy Wood Drive and SH 114.
Planning & Zoning Commission3 of 17Meeting Date: Thursday, November 9, 2017
To: Planning & Zoning Commission
From:Lisa Payne, Town Planner
CC: Thomas Class, Town Manager
Holly Fimbres, Town Secretary
Re: Case #TUP-17-009
Planning & Zoning Commission Meeting, Thursday, November 9, 2017
Agenda Item:
Case TUP-17-009 (HG Sply Construction Trailer)
Discussion and recommendation regarding a request for a Temporary Use Permit to allow a
construction trailer at the site of a future restaurant, generally located on the northwest corner
of Trophy Wood Drive and SH 114.
Request:
The applicant, RJM Contractors, Inc., on behalf of Old Town Development, is requesting
approval
of a Temporary Use Permit to allow a construction trailer to locate at the construction site of
the future HG Sply restaurant until construction is complete.
Details:
A construction trailer is requested to help facilitate the construction of the HG Sply and its
partners, Base Camp and Mudsmith. According to Sec. 14.02.251 of the Code of Ordinances,
construction offices that are used temporarily by contractors during the construction of a
building must obtain a Temporary Use Permit (TUP) through approval from Town Council, after
recommendation by the Planning & Zoning Commission. In addition, the allowed time period
may match the schedule of construction, with annual renewal through this same process, if
necessary. The current estimated completion date of the HG Sply building is September 2018.
As shown on Exhibit A, the trailer, which will be 10’ x 46’ at most, will be placed in the future
parking spaces closest to the entrance on the SH 114 frontage road, and the entire construction
area will be fenced in by a 6’ tall chain link fence covered by a green canvas windscreen (Exhibit
B); a black canvas windscreen is also available, if preferred. Port-o-lets will be located inside the
temporary fencing.
Commission Consideration:
The presence of a construction trailer is typical with this kind of project and the applicant has
not requested for the trailer to remain on the property beyond the completion of the building.
Planning & Zoning Commission4 of 17Meeting Date: Thursday, November 9, 2017
Attachments:
Exhibit A – Site Plan
Exhibit B – Temporary Fencing
Planning & Zoning Commission5 of 17Meeting Date: Thursday, November 9, 2017
Construction Trailer
Port-o-lets
Fencing
A
Exhibit
Construction
Trailer
Port-o-lets
Construction
Entrance
Construction
Fencing
Planning & Zoning Commission6 of 17Meeting Date: Thursday, November 9, 2017
6-fttallfence
canvaswrap
Planning & Zoning Commission7 of 17Meeting Date: Thursday, November 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-519-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:10/30/2017 In control:Planning & Zoning Commission
On agenda:11/9/2017 Final action:
Title:Case #SUP-17-001 (Homewood Suites Alcohol)
a. Conduct a Public Hearing regarding a request made by Homewood Suites for a Specific Use
Permit for alcoholic beverage sales for off-premise consumption, generally located north of SH 114
and approximately 815 feet west of Trophy Wood Drive.
b. Discussion and recommendation regarding a request made by Homewood Suites for a Specific
Use Permit for alcoholic beverage sales for off-premise consumption, generally located north of SH
114 and approximately 815 feet west of Trophy Wood Drive.
Attachments:PZ Report 11.9.17.pdf
Exhibit A - Location Map.pdf
Exhibit B - TABC Application (First Page Only).pdf
DateVer.Action ByActionResult
Case #SUP-17-001 (Homewood Suites Alcohol)
a.ConductaPublicHearingregardingarequestmadebyHomewoodSuitesforaSpecificUsePermitforalcoholic
beveragesalesforoff-premiseconsumption,generallylocatednorthofSH114andapproximately815feetwestof
Trophy Wood Drive.
b.DiscussionandrecommendationregardingarequestmadebyHomewoodSuitesforaSpecificUsePermitfor
alcoholicbeveragesalesforoff-premiseconsumption,generallylocatednorthofSH114andapproximately815feet
west of Trophy Wood Drive.
Planning & Zoning Commission8 of 17Meeting Date: Thursday, November 9, 2017
To: Planning & Zoning Commission
From: Lisa Payne, Town Planner
CC: Thomas Class, Town Manager
Holly Fimbres, Town Secretary
Re: Case #SUP-17-001
Planning & Zoning Commission Meeting, Thursday, November 9, 2017
Agenda Item:
Case #SUP-17-001 (Homewood Suites Alcohol)
a. Conduct a Public Hearing regarding a request made by Homewood Suites for a Specific Use
Permit for alcoholic beverage sales for off-premise consumption, generally located north of
SH 114 and approximately 815 feet west of Trophy Wood Drive.
b. Discussion and recommendation regarding a request made by Homewood Suites for a
Specific Use Permit for alcoholic beverage sales for off-premise consumption, generally
located north of SH 114 and approximately 815 feet west of Trophy Wood Drive.
Request:
The applicant, Homewood Suites, is requesting approval of a Specific Use Permit (SUP) for
alcoholic beverage sales for off-premise consumption so that they may be able to sell beer and
wine in the Suite Shop, alongside snacks and toiletries, located inside the hotel.
Zoning:
The property is located on Lot 1 of the Planned Development No. 34 district; the Development
Standards require a hotel, but do not have restrictive language for or against the sale of
alcoholic beverages. However, the Town of Trophy Clubs Code of Ordinances does require
approval by Town Council of an SUP for alcohol sales, after hearing a recommendation from the
Planning & Zoning Commission.
Notice of a public hearing has been given within the parameters set by Texas state law.
Details:
The applicant is ready to apply to the Texas Alcoholic Beverage Commission (TABC) for a BQ -
Wine and Beer Retailers Off-Premise Permit if and once this SUP request is approved; the front
page of the application is attached as Exhibit B. A BQ Permit authorizes the holder to sell
unopened beer, wine, and malt liquor containing between 0.5% and 17% alcohol by volume for
off-premise consumption. If the Suite Shop, specifically, is the only area in the hotel permitted
under the BQ permit by the TABC, which forbids on-premise consumption where alcohol is sold,
Page 1 of 2
Planning & Zoning Commission9 of 17Meeting Date: Thursday, November 9, 2017
then consumption remains legal throughout the rest of the hotel so guests can continue to
bring alcoholic beverages of any kind into their hotel rooms, whether the alcohol is bought at
the Suite Shop or elsewhere.
Section 14.02.252(b) of the Trophy Club Code of Ordinances states that no alcoholic beverages
may be sold within 300-ft of a church, public school or private school, or public hospital.
Homewood Suites has no proximity problems, as the closest church (Lake Cities Church of
Christ) is approximately 2,950-ft away, the closest school (Primrose School of Westlake at
Entrada) is approximately 2,212-ft away, and the closest public hospital (Methodist Southlake
Hospital) is approximately 3.0 miles away. Baylor Medical Center at Trophy Club, which sits next
door to Homewood Suites, is a private hospital so there are no separation requirements.
Regardless, the distance between the front doors of the neighboring buildings is approximately
540-ft, so it wouldnt cause an issue even if Baylor Medical Center was a public hospital. There
is no minimum separation required for day cares or residences.
Due to the intention of the Suite Shop inside Homewood Suites, parking needs wont be
affected, as sales will only be for guests, just as other items in the Suite Shop are. Furthermore,
signage is not proposed to advertise to the public.
Commission Consideration:
It is common for hotels to operate a small shop that sells toiletries, snacks, beer, wine, and
other conveniences to hotel guests. No negative impacts are anticipated if the requested SUP is
approved.
Attachments:
Exhibit A Location Map
Exhibit B TABC Application (First Page Only)
Page 2 of 2
Planning & Zoning Commission10 of 17Meeting Date: Thursday, November 9, 2017
Planning & Zoning Commission12 of 17Meeting Date: Thursday, November 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-520-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:10/30/2017 In control:Planning & Zoning Commission
On agenda:11/9/2017 Final action:
Title:Review and approve the minutes of the October 5, 2017 Planning & Zoning Commission Meeting.
Attachments:PZ Minutes 10.5.17 DRAFT.pdf
DateVer.Action ByActionResult
Review and approve the minutes of the October 5, 2017 Planning & Zoning Commission Meeting.
Planning & Zoning Commission13 of 17Meeting Date: Thursday, November 9, 2017
Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, Texas 76262
Meeting Minutes
Planning & Zoning Commission
______________________________________________________________________
October 5, 2017 7:00 p.m. Svore Municipal Building Boardroom
______________________________________________________________________
CALLTO ORDER AND ANNOUNCE A QUORUM
Chairman Sheridan called theOctober 5, 2017, Planning & Zoning Commission to order at 7:00 p.m. and
announced a quorum present (6 members).
Commissioners Present:
Chairman Dennis Sheridan
Vice Chairman Michael Pipkins
Commissioner Jeffrey Beach
Commissioner LuAnn Oldham
Commissioner Brandon Blake
Commissioner Mike Branum
Commissioners Absent:
Commissioner Eric Malmberg (excused)
Staff and Guests Present:
Lisa Payne Town Planner
Julie Smestad Recording Secretary
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Commission regarding an item over
which the Commission has policy or oversight authority as providedby Texas law, the
ethics order, or other policy order.
Chairman Sheridanasked if there were any public requests to speak. No public requests were submitted.
REGULAR SESSION
2017-430-T Case TUP-17-007 (Beck Elementary Construction Trailer)
Discussionand recommendation regarding a request for a Temporary Use Permit to
allowa construction trailer at Beck Elementary School, generally located west of
ParkviewDrive and south of Independence Park West.
The applicant’s contractor, Steve Kilgo, Pogue Construction, 1512 Bray Central Dr., McKinney addressed
the commission and was available for questions.
Chairman Sheridan asked for the staff report, which was presented by Lisa Payne, Town Planner.
Planning & Zoning Commission14 of 17Meeting Date: Thursday, November 9, 2017
Chairman Sheridan moved to recommend approval withthe condition that the trailer is removed by the
time the building addition gets a Certificate of Occupancy (CO), but not later than 02/28/2018 with a
second by Commissioner Beach.
Commissioner Sheridan called for a vote.
The motion was passedunanomiously.
2017-438-TConsider and take appropriate action regarding a Meritorious Exception for a
development sign proposal located at 2980 E SH 114, the property being located in
the PD 25 zoning district.
The applicant or representative was not present to speak or answer questions which was noted by the
Commission.
Chairman Sheridan asked for the staff report, which was presented by Lisa Payne, Town Planner.
Commissioner Pipkins moved torecommend denial ofthe Meritorious Exception. The motion died for
lackof a second.
Commissioner Beach moved to recommend approval for the sign proposal with removal after thefirstsign
is installed on the building.
Motion seconded by Chairman Sheridan.
Chairman Sheridan called for a vote.
The motion carried with Commissioners Oldham, Beach, Blake, and Branum voting in favor of the request
and Chairman Sheridan and Vice-Chairman Pipkins voting against.
2017-431-TReview and approve the minutes of the September 7, 2017 Planning & Zoning
Commission Meeting.
Chairman Sheridan asked for questions or corrections from Commissioners. There were none.
Commissioner Pipkinsmoved to approve theSeptember 7, 2017 minutes as written, which was seconded
by Commissioner Beach.
Chairman Sheridan askedfor a vote.
The motion carried with Sheridan, Pipkins, and Beach in favor and Oldham, Blake and Branum abstaining
due to not being present at the September 7, 2017 meeting.
2017-432-TTown Planner Updates: Update on previous cases heard by the Commission;
discussion on current Town development issues and development codes.
Chairman Sheridan asked for the staff updates.
Staff updates were given by Lisa Payne, Town Planner.
Planning & Zoning Commission15 of 17Meeting Date: Thursday, November 9, 2017
ADJOURN
Commissioner Branummoved to adjourn, and wasseconded byCommissionerPipkins.
Chairman Sheridan asked for a vote.
The motion carried unanimously.
The meeting was adjourned at 7:50p.m.
____________________________________________________________
Dennis Sheridan, ChairmanJulie Smestad, Recording Secretary
Planning & Zoning CommissionCommunity Development
Town of Trophy Club, TexasTown of Trophy Club, Texas
Planning & Zoning Commission16 of 17Meeting Date: Thursday, November 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-521-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:10/30/2017 In control:Planning & Zoning Commission
On agenda:11/9/2017 Final action:
Title:Town Planner Updates: Update on previous cases heard by the Commission; Discussion on current
Town development issues and development codes.
Attachments:
DateVer.Action ByActionResult
TownPlannerUpdates:UpdateonpreviouscasesheardbytheCommission;DiscussiononcurrentTowndevelopment
issues and development codes.
Planning & Zoning Commission17 of 17Meeting Date: Thursday, November 9, 2017