Minutes P&Z 02/20/2014Tro h Club Entitles 100 Municipal Drive
P y Trophy Club, Texas 76262
TOWN OF
TROPHY Meeting Minutes
CLUB
Planning & Zoning Commission
Thursday, February 20, 2014 6:30 PM Svore Municipal Building Boardroom
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Senelly called the February 20, 2014, Planning and Zoning Commission
meeting to order at 6:30 p.m. and announced a quorum present (7 members).
Present: 7 - Chairman Richard Senelly, Commissioner Fred Allen, Commissioner Marie
Sadley, Commissioner Dennis Sheridan, Commissioner Garrett Reed,
Commissioner Brent Card, and Vice Chair Larry Vowell
STAFF PRESENT.•
Community Development Director (and Staff Liaison) Carolyn Huggins
Fire Chief Danny Thomas
Building Official Pat Cooke
Town Attomey Patricia Adams
Recording Secretary Robbie Killingsworth
Town Engineer Tom Rutledge, TNP
Chainnan Senelly announced that this evening's meeting is being videotaped and will
be available on the Town website as soon as possible — should be up on the site by
Friday evening. He explained that there is a public hearing in association with the
PD -30 item on the agenda and that the Commission will be going through some other
cases first and then get to the public hearing and consideration of PD -30.
The Chairman then convened the Commission into Executive Session and asked
everyone but the Commissioners, Staff Liaison, and Town Attorney to leave the room.
EXECUTIVE SESSION
2014-923-T Pursuant to Texas Government Code, Annotated, Subchapter 551,
Section 551.071 (1) and (2) "Consultation with Attorney", the Council
will enter into executive session as authorized by Section 551.071 to
discuss the following:
{A) Consultation with Town Attorney on a matter in which the duty of
the Attorney to the Governmental Body under the Disciplinary
Rules of Professional Conduct of the State Bar of Texas
clearly conflict with the Open Meetings Act [§551.071 (2)].
(1) Legal Advice relative to zoning authority, discretion and
authority of Planning and Zoning Commission, and
pending zoning applications
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Planning & Zoning Commission Meeting Minutes February 20, 2014
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CONVENE INTO REGULAR SESSION
At 7:00 p.m., Chairman Senelly reconvened into Regular Session the February 20,
2014, Planning and Zoning Commission meeting with a quorum of 7 members
present.
APPROVAL OF MINUTES
2014-866-T Review and approve the minutes of the December 18, 2013 Planning and
Zoning Commission meeting.
Attachments; MeetinaMinutes 121813.pdf
A motion was made by Commissioner Allen, seconded by Vice Chair Vowell,
that this Agenda Item be Approved. The motion carried by the following vote.
Aye: 7- Chairman Senelly, Commissioner Allen, Commissioner Sadley,
Commissioner Sheridan, Commissioner Reed, Commissioner Card, and
Vice Chair Vowell
2014-869-T Review and approve the minutes of the January 16, 2014 Planning and
Zoning Commission meeting.
Attachments; MeetinaMinutes 011614..pdf
A motion was made by Commissioner Sadley, seconded by Commissioner
Sheridan, that this Agenda Item be Approved. The motion carried by the
following vote.
Aye: 6 - Chairman Senelly, Commissioner Sadley, Commissioner Sheridan,
Commissioner Reed, Commissioner Card, and Vice Chair Vowell
Abstain: 1 - Commissioner Allen
2014-867-T Consider and take appropriate action regarding a Special Privilege Request to the
Trophy Club Women's Club to hold two Community Garage Sale Events in 2014.
Applicant: Heather Wick on behalf of Trophy Club Women's Club.
Attachments; 2014 Staff Report - TC - Garage Sale ReguesLodf
2014 Application.pdf
A motion was made by Commissioner Sheridan, seconded by Commissioner
Allen, that this Agenda Item be Recommended for Approval to the Town
Council, on 0310312014. The motion carried by the following vote.
Aye: 7 - Chairman Senelly, Commissioner Allen, Commissioner Sadley,
Commissioner Sheridan, Commissioner Reed, Commissioner Card, and
Vice Chair Vowell
2014-857-T Consider and take appropriate action regarding a revised Final Plat of Neighborhood
7, Phase 3C, of The Highlands at Trophy Club, an approximate 31.487 acre tract of
land, consisting of 107 residential lots and 4 open space lots. Applicant: Peloton Land
Solutions on behalf of High Trophy Development, LLC.
Attachments; Staff Report - TC 030314 - NH 7 Ph 3C.pdf
Town Engineer Review and A roval. df
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Planning & Zoning Commission Meeting Minutes February 20, 2014
A motion was made by Commissioner Sheridan„ seconded by Commissioner
Allen, that this Agenda Item be Recommended for Approval to the Town
Council,. on 0310312014. The motion carried by the following vote.
Aye: 7- Chairman Senelly, Commissioner Allen, Commissioner Sadley,
Commissioner Sheridan, Commissioner Reed, Commissioner Card, and
Vice Chair Vowell
6. 2014.868-T Consider and take appropriate action regarding a request for Site Plan approval for
Samuel Beck Elementary School, 401 Parkview Drive, Lot 3, Block 1, Northwest
Independent School District East Campus Addition. Applicant: Rob Morse, RLK
Engineering on behalf of Northwest ISD.
Attachments: Staff Report - TC 030314 - Beck Elements Site Plan. df
TNP - Town EnaineerApproval.pdf
Application.pdf
A motion was made by Commissioner Allen, seconded by Commissioner
Sheridan, that this Agenda Item be Recommended for Approval to the Town
Council, on 0310312014. The motion carried by the following vote.
Aye: 7- Chairman Senelly, Commissioner Allen, Commissioner Sadley,
Commissioner Sheridan, Commissioner Reed, Commissioner Card, and
Vice Chair Vowell
7. 2013 -76e -T Discussion and recommendation regarding revisions to Town Sign
Ordinance relative to political signage.
Attachments: Staff Report - PZ - 022014. df
Article €V - Sign Regulations ` Redline. pdf
City Comparison Chart - Political Signage.pdf
A motion was made by Commissioner Sheridan, seconded by Commissioner
Allen, that this Agenda Item be Recommended for Approval with the following
stipulations;
Make only the following changes to the sign ordinance:
(1) allow the removal of the 24-hour notice from the current ordinances;
(2) allow the changes to where directional signs are allowed as shown on
pages 15 and 16;
(3) allow signs in the right-of-way of residential areas with no restriction on
distance; and
(4) none of these changes be effective until after the current election season,
which would make the effective date past the May election and/or runoff.
This item will be considered by the Town Council on March 3, 2014. The
motion carried by the following vote:
Aye: 7- Chairman Senelly, Commissioner Allen, Commissioner Sadley,
Commissioner Sheridan, Commissioner Reed, Commissioner Card, and
Vice Chair Vowell
PUBLIC HEARING
8. 2014-870-T Public Hearing regarding a request for approval of amendments to Planned
Development No. 30 (PD -30), The Shops at Trophy Club, to amend the Town's
Comprehensive Zoning Ordinance and Zoning Map; and to amend Exhibit "B" entitled
"Planned Development District Development Standards" by amending various
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provisions of Exhibit "B". Applicant: JSB Properties, LP represented by Bill
Dahlstrom, Jackson Walker L.L.P.
Attachments: Staff Report - TC PD -30 Amendment Reguest.pdf
Redline for TC 03-03-14.pdf
Concept Plan.pdf
Preliminafy Site Plan.pdf
Public Hearing Notice - Newspaper - Rescheduled - PD-30.pdf
Public Hearing Notice - Residents.pdf
ORD 2014-05 Amend PD -30 PZ with Exhibit A & B.pdf
Chairman Senelly opened the Public Nearing and the following spoke:
Jim Parrow, 8 Brookfield Ct.
Larry Mundy, Lot 119.
Robert Hoch, 245 Oak Hill Drive.
Rhylan Rowe, 404 Skyline Drive.
Roland Desjardins, 9 Fair Green Dr.
Pearl Ford, 2 Spring Creek Ct.
Chairman Senelly closed the public hearing.
to the Town Council due back on 03/04/2014
CLOSE PUBLIC HEARING AND RECONVENE INTO REGULAR SESSION
9. 2014-871-T Consider and take appropriate action regarding an Ordinance of the Town Council
amending Ordinance No. 2012-04 P&Z, PD Planned Development No. 30, known as
The Shops at Trophy Club, amending the Town's Comprehensive Zoning Ordinance
and Zoning Map, amending Exhibit "B" entitled "Planned Development District
Development Standards" by amending various provisions of Exhibit "B'; providing a
penalty for violations; and providing an effective date. Applicant: JSB Properties, LP
represented by Bill Dahlstrom, Jackson Walker L.L.P.
The commissioners and applicants discussed PD -30 (for approximately two hours).
Chairman Senelly then asked the audience if anyone wished to speak.
The following came forward
Dave Abdulky, 16 Panorama Trail
Jarod King, 106 Panorama Ct.
Jim Parrow, 8 Brookfield Ct.,
No others asked to speak.
After additional discussion, Commissioner Sadley made the following motion,
seconded by Chairman Senelly, to approve the requested PD -30 amendments with
the following stipulations:
(1) Maximum 33 additional retail ready apartments that must be marketed for retail
for 18 months from issuance of a building permit.
(2) 1f the 33 units are residential, they shall be a minimum of 1,200 sq. ft.
(3) There shall be a separate PDA for the Townhomes.
(4) Phasing: retaillapartments Certificate of Occupancy issued at the same time
(5) 85% masonry required on the front rear and sides of townhomes_
The vote was 3 for the motion to approve (Sadley, Powell, Senelly) and 4 against.
The motion failed.
After additional discussion, the following motion was made:
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Planning & Zoning Commission Meeting Minutes February 20, 2014
A motion was made by Commissioner Allen, seconded by Vice Chair Vowell,
that this Agenda Item be Recommended for Approval with the following
stipulations;
1) 33 apartments allowed on the ground floor of buildings B4, B5 and B7.
Thirty-three (33) additional maximum for a total of 283 apartments allowed in
PI] -30. The ground floor units shall be made retait-ready and shall be marketed
as retail for a period of two (2) years; the two (2) year timeframe to commence
at time of building permit issuance.
2) The 33 ground floor apartments shall be a minimum of 1,200 sq. ft.
3) Townhomes design standards; 7. F] i. and ii. Combine to state that a
minimum of 85°/0 of the front, side and rear fagade of Townhome Residential
shall be finished in masonry (brick, stone, cast stone, or glass block). This
adds a requirement of 85% masonry to the sides of the buildings and removes
stucco using the 3 step process as a masonry option. Keep 7. F) iii_ which
allows EIFS at or above the second floor for decorative trim, moldings, etc.
4) Parking Garage —no exposed concrete facing State Highway 114; exterior
side(s) facing State Highway 114 shall meet architectural standards of adjacent
hotel or office
5) Separate POA for Townhomes
6) Remove public facilities, municipal facilities and public safety facilities as
permitted uses.
7) Phasing: Area A and B shall be built simultaneously. Apartments cannot
be occupled until the retail is finished.
Four (4) Commissioners voted to approve the motion (Salley, Vowell, Senelly,
Allen). The Chairman announced that the motion passed and did not ask for a
show of hands of those opposed. hits. Huggins asked Chairman Senelly if the
others were opposed or if anyone was abstaining? Chainnan Smelly asked if
anyone wished to explain if they have an abstention or opposition?
Commissioners who did not vote in favor of the motion were Reed, Sheridan
and Card. Commissioner Sheridan stated that the reason he hesitates to vote
is that his mind just got changed based on the definition of the certificate of
occupancy_ He stated that he needs to think that one through.
Chairman Senelly moved to the next agenda item.
Aye; 4- Chairman Senelly, Commissioner Allen, Commissioner Sadley, and Vice
Chair Vowell
No; 3 - Commissioner Sheridan, Commissioner Reed, and Commissioner Card
10. 2013-763-T Staff liaison update of current and future items; questions and/or discussion.
Staff liaison gave update of current and future items_
11. 2013-764-T Items for future agendas.
011aIr111:7191 1
None.
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Carolyn Huggins, 96mmunity Devel t Director
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