Agenda Packet P&Z 12/18/2008Town of Trophy Club
Parks & Recreation Board Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Tuesday, December 2, 2008
7:00 PM
A.1 Call to order and announce a quorum.
A.2 Citizen Presentations: this is an opportunity for citizens to address the Park &
Recreation Board on any matter whether or not it is posted on the agenda. The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda. The Board will
hear presentations on specific agenda items prior to the Board addressing those
items.
A.3 Discuss and take appropriate action on the approval of the October 7th and
November 11, 2008 minutes.
A.4 Discuss and take appropriate action on the Northeast Park concept design and
cost allocation.
A.5 Discuss and take appropriate action on the creation of a new Park Facilities Sub-
committee and the appointment of a chair-person to the sub-committee.
A.6 Park Chairman to discuss and solicit direction from the Board on speaking before
the NISD Partnership Committee in January concerning the topic of Trophy Club
Park.
A.7 Chair to discuss with the Board future procedural issues regarding citizen's
presentations during Park Board meetings and the possibility of having an
invocation at the beginning of a meeting.
A.8 Parks and Recreation Staff update and discussion regarding project updates as
listed below: There will be no action taken on any individual project posted under
this item and discussion will be limited. If extensive discussion is required, the
item may be placed on a future agenda.
A.9 Items for future agendas:
A.10 Discuss and take appropriate action on scheduling the next meeting.
A.11 Staff to give presentation on the Clock Tower Lighting and related items.
A.12 Adjourn.
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 12-2-2008
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 12-2-2008
Subject: Agenda Item No.A.2
Citizen Presentations: this is an opportunity for citizens to address the
Park & Recreation Board on any matter whether or not it is posted on the
agenda. The Board is not permitted to take action on or discuss any
presentations made to the Board at this time concerning an item not listed
on the agenda. The Board will hear presentations on specific agenda items
prior to the Board addressing those items.
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 12-2-2008
Subject: Agenda Item No.A.3
Discuss and take appropriate action on the approval of the October 7th and
November 11, 2008 minutes.
(aa)
Attachments: 1. October 7, 2008 minutes
2. November 11, 2008 minutes
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 12-2-2008
Subject: Agenda Item No.A.4
Discuss and take appropriate action on the Northeast Park concept design
and cost allocation.
EXPLANATION:
Staff will move forward on engineering on this park with the intention of having a
site plan developed shortly after the holidays. This park is a required amenity of
the PID and the Town is required to spend a minimum of $175,000.00 at this
park site.
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: 1. Proposed cost allocation spreadsheet
2. Original cost allocation spreadsheet
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 12-2-2008
Subject: Agenda Item No.A.5
Discuss and take appropriate action on the creation of a new Park Facilities
Sub-committee and the appointment of a chair-person to the sub-
committee.
EXPLANATION:
Although there was a previous sub-committee created with this designation there
was not a need to meet at that point in-time. The addition of new members on the
board coupled with the imminent creation of both PID and other park amenities
necessitates the need to move forward on appointing a chair and at a later
establishing new members to serve on this sub-committee. This committee would
also allow the following:
1. Park Board should only need to meet typically once a month.
2. It would allow for a faster response time during this process allowing staff to
act more expeditiously in certain matters.
3. It allows for a more creative environment
(aa)
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 12-2-2008
Subject: Agenda Item No.A.6
Park Chairman to discuss and solicit direction from the Board on speaking
before the NISD Partnership Committee in January concerning the topic of
Trophy Club Park.
EXPLANATION:
Council requested that the Park Board give a presentation on Trophy Club Park’s
future plan to the NISD Partnership Committee in January. The consultant will
begin work on this project in January, so it would be more appropriate if the Chair
and possibly staff spoke to the Committee more to make them aware of the
current status quo of the Park rather than to speculate on future plans.
(aa)
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 12-2-2008
Subject: Agenda Item No.A.7
Chair to discuss with the Board future procedural issues regarding
citizen's presentations during Park Board meetings and the possibility of
having an invocation at the beginning of a meeting.
EXPLANATION:
In order to ensure that Park Board meetings comply with the Committee
Handbook and that the meetings operate in an orderly fashion, the Chairman has
requested that certain portions of the meeting procedures be examined.
STAFF COMMENTS:
(aa)
Attachments: Excerpt from the Committee Handbook:
The Chair shall allocate sufficient time for both applicants and opponents of an issue to
present their information. Regardless of whether a contemplated issue is listed as a
public hearing item or not, interested parties should be given a reasonable opportunity
to present their information and opinions, unless the group is meeting in a workshop
session. The Chair must allocate and manage the time to be allotted and shall use
discretion based upon the agenda and other factors. It is appropriate for the Chair to
ask persons to refrain from repeating information.
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 12-2-2008
Subject: Agenda Item No.A.8
Parks and Recreation Staff update and discussion regarding project
updates as listed below: There will be no action taken on any individual
project posted under this item and discussion will be limited. If extensive
discussion is required, the item may be placed on a future agenda.
Parks and Recreation Staff Update:
1. Trophy Club Park
a. front gate
b. Red Bull Area
c. tree planting in garden area
d. new bathrooms
2. Harmony Park bathroom and parking lot
3. Highland trail development areas
a. North trail construction
b. trail loop status
c. Neighborhood 9 trail frontage
d. trail widths
e. amenity lakes
4. Comprehensive park plan update
5. Northwest Park ditch status
6. Holiday street flags
7. Future workshop session
8. Sports agreement
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 12-2-2008
Subject: Agenda Item No.A.9
Items for future agendas:
1. Parkland dedication land donation specifics
2. Public calendar
3. Advertising in parks
4. Dog park
5. Skate park
6. Sports agreement
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 12-2-2008
Subject: Agenda Item No.A.10
Discuss and take appropriate action on scheduling the next meeting.
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 12-2-2008
Subject: Agenda Item No.A.11
Staff to give presentation on the Clock Tower Lighting and related items.
EXPLANATION:
The Clock Tower Lighting Ceremony is an annual event.
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: promotional flyer
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 12-2-2008
Subject: Agenda Item No.A.12
Adjourn.
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