Agenda Packet P&Z 09/20/2012Planning & Zoning Commission
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMThursday, September 20, 2012
CALL TO ORDER AND ANNOUNCE A QUORUM
1.2012-441-T Review and approve minutes of the August 16, 2012 Planning and Zoning
Commission meeting.
MeetingMinutes 081612.pdfAttachments:
PUBLIC HEARING
2.2012-440-T Public Hearing to consider changes to the Town of Trophy Club
Comprehensive Zoning Ordinance to amend a definition for "Hotel or Motel"
and to adopt a definition for "Bank or Financial Institution". (ADM-11-008)
Staff Report - P&Z.pdf
Use Table - Hotel Motel.pdf
Attachments:
REGULAR SESSION
3.2012-442-T Discussion and recommendation regarding changes to the Town of Trophy
Club Comprehensive Zoning Ordinance to amend a definition for "Hotel or
Motel" and to adopt a definition for "Bank or Financial Institution".
(ADM-11-008)
ADJOURN
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Planning and Zoning Commission Page 1 of 13 Meeting Date: September 20, 2012
September 20, 2012Planning & Zoning Commission Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on September 17, 2012 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
Carolyn Huggins
Community Development Director
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2012.
________________________________, Title: ___________________________
Planning and Zoning Commission Page 2 of 13 Meeting Date: September 20, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-441-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:9/17/2012 Planning & Zoning Commission
On agenda:Final action:9/20/2012
Title:Review and approve minutes of the August 16, 2012 Planning and Zoning Commission meeting.
Attachments:MeetingMinutes 081612.pdf
Action ByDate Action ResultVer.
Title
Review and approve minutes of the August 16, 2012 Planning and Zoning Commission meeting.
Planning and Zoning Commission Page 3 of 13 Meeting Date: September 20, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Meeting Minutes
Planning & Zoning Commission
7:00 PM Svore Municipal Building BoardroomThursday, August 16, 2012
Call To Order and announce a quorum.
Vice Chairman Stephens called the Planning and Zoning Commission meeting
to order at 7:01 p.m. and announced a quorum present (6 members).
COMMISSION MEMBERS:
Vice Chair James Stephens, Commissioner Mike Davidson,
Commissioner Dennis Sheridan, Commissioner Dale Forest,
Commissioner Clayton Reed, and Commissioner Gary Richert
Present:6 -
Chairman Gene HillAbsent:1 -
STAFF AND GUESTS PRESENT:
Carolyn Huggins, Community Development Director
Lauren Gilstrap, Jacobs Engineering
2012-352-T1.Review and approve minutes of the July 5, 2012 Planning and Zoning
Commission meeting.
A motion was made by Commissioner Richert, seconded by Commissioner
Davidson, that this Agenda Item be Approved. The motion carried by the
following vote.
Aye:Vice Chair Stephens, Commissioner Davidson, Commissioner Sheridan,
Commissioner Forest, Commissioner Reed, and Commissioner Richert
6 -
REGULAR SESSION
2012-353-T2.Discussion and recommendation regarding a request for approval of a
Final Plat for Canterbury Hills, Phase 2, (21.552 acres) located in the M.
Medlin Survey, Abstract No. 832. Applicant: Jacobs on behalf of BDMR
Development, LLC (FP-12-050)
Vice Chairman Stephens introduced the item and asked Ms. Huggins for a staff
report.
Ms. Huggins used a map projected in the Council Chamber to point out where the
property is located.
She stated that Staff is asking for a recommendation of conditional approval from the
Planning and Zoning Commission in order to allow the applicant to begin early
grading of this subdivision.
Planning and Zoning Commission Page 4 of 13 Meeting Date: September 20, 2012
August 16, 2012Planning & Zoning Commission Meeting Minutes
She stated that the plat is in good shape -- as are the construction plans -- and
normally Staff would be asking for a recommendation of approval of the plat, except
to ask for that, and to move this forward to Council for their consideration, the plat
must stand on its own merit. This plat cannot do that without being considered in
conjunction with Canterbury Hills Phase 1B.
As an example of how Phase 2 cannot stand on its own without Phase 1B, Dover
Lane ends in a dead end on this plat, which would not be allowed – a street should
not just dead end; a temporary turnaround would be required, but we know that
Phase 1B is going to be constructed with this plat and Phase 1B is a continuation of
Dover Lane. So together, the two plats represent orderly development of the
subdivision.
But, at this time Phase 1B is not ready for P&Z consideration. So, Staff will bring
both Phase 1B and Phase 2 back to P&Z for consideration together. In the
meantime, Staff asks for conditional approval of Phase 2 to allow early grading to
begin.
Although the Town Engineer is not here this evening, he confirmed that the second
review of the infrastructure construction plans are 90% complete and there are only
minor comments outstanding at this time.
The applicant has submitted a tree survey for Phase 2. With an early grading permit,
the developer will clear and grade the right-of-way and easements and will grade any
lots that do not have trees. For those lots that do have trees, the developer will
require the builder to submit a tree survey with the building permit which must outline
the builder’s plans to preserve as many trees as possible on the lot, less the trees
required to be removed for the pad. The following note will be added to the plat:
“With the building permit application, the home builder shall submit a grading plan,
per Town standards, showing the trees to be removed from the lot and providing
mitigation for protected trees removed outside the pad site.”
Vice Chairman Stephens asked the Commissioners for questions.
Commissioner Sheridan asked for confirmation that although granting conditional
approval the Planning and Zoning Commission will see the plat again in final form.
Ms. Huggins confirmed that they would.
A motion was made by Commissioner Sheridan, seconded by Commissioner
Reed, that this Agenda Item be Recommended for Approval with Conditions to
the Planning & Zoning Commission, on 10/04/2012. The motion carried by the
following vote.
Aye:Vice Chair Stephens, Commissioner Davidson, Commissioner Sheridan,
Commissioner Forest, Commissioner Reed, and Commissioner Richert
6 -
2012-354-T3.Interview, discussion, and recommendation to Town Council of
appointment for Planning and Zoning Commission vacancies.
Vice Chairman Stephens introduced this item and explained that one of the
applicants, Doyle Anderson, has withdrawn his application for consideration on the
Planning and Zoning Commission.
Vice Chairman Stephens introduced applicant Mark Sadley. Mr. Stephens stated that
he has known Mark for 11 years and that he cares about the Town, and Vice
Chairman Stephens highly recommends him. Commissioner Sheridan stated that Mr.
Sadley’s application states what his qualifications are and that he wants to serve the
Town. Vice Chairman Stephens stated that Mr. Sadley is a Buffalo, New York native.
Planning and Zoning Commission Page 5 of 13 Meeting Date: September 20, 2012
August 16, 2012Planning & Zoning Commission Meeting Minutes
Mr. Sadley stated that he is actually from Niagara Falls.
Commissioner Sheridan asked how many openings there are on P&Z. Ms. Huggins
explained that there are four. The seats filled by Vice Chairman Stephens and
Commissioners Sheridan, Davidson and Richert are up for reappointment.
Commissioners Davidson and Richert did not apply for reappointment.
Commissioner Richert asked Mr. Sadley to define his interest in the Planning and
Zoning Commission. Mr. Sadley stated that he is interested because of all the places
they have lived, this is the nicest Town. He has read most of PD-30 that was
available on the website. They are going to settle here, live here, it is a great town,
and he would like to see it preserved that way. The way it is going is excellent. His
interest is to try to make sure, as best as he can, that the Town continues its
character as it develops.
Commissioner Sheridan asked if he would have the ability in his spare time to
prepare and do homework for the Thursday night meetings. Mr. Sadley stated that
he has the time to do that.
Commissioner Forest asked to explain, in his own words, what qualifications he
brings to the table. Mr. Sadley stated that he has community interest and he has
knowledge in building trades. He has been a defacto general contractor for camps,
church groups, and children’s homes over the years. For Fidelity, he manages the
infrastructure of the data center, which gives him familiarity with things like power and
heating – the things that go into the internals of the building not necessarily the
architecture of the building. His job is involved in maintaining the stability of an
infrastructure. He stated that he looks at things from risk mitigation rather than a
design aspect. He hopes that will be of use with this Commission.
Vice Chairman Stephens then introduced Joe Lancor. Mr. Lancor stated that he is a
practicing architect. His offices are in Honolulu so he does not have conflicts. Vice
Chairman Stephens asked if we could meet at his office tomorrow. Mr. Lancor stated
that he moved here to be near his son and grandchildren. He stated that since he
has been involved in this kind of community effort, he wanted to join up here. He was
a planning commissioner for two terms in Southlake from 2008-2011. He was also a
planning commissioner in San Diego for 2-1/2 terms.
Commissioner Forest asked the same question as above. Mr. Lancor repeated the
above and added that he has degrees in architecture. He stated that usually he is on
the other side of ordinances trying to get as much as he can from a city in regard to
subdivision ordinances.
Commissioner Sheridan asked how Mr. Lancor is going to serve if his offices are in
Hawaii. Mr. Lancor stated that he just finished four years in Southlake without
missing a meeting.
Commissioner Reed stated that he believes Mr. Lancor’s years as a planning
commissioner in Southlake will be beneficial to this Commission. Vice Chairman
Stephens added that he could be especially helpful when P&Z gets to the nuts and
bolts of PD-30. Mr. Lancor stated that PD-30 was what drove him to come forward.
He believes PD-30 could be really nice.
Commissioner Davidson stated that having done this twice in the past, clearly Mr.
Lancor has a passion for this. He asked why he would want to do this again. Mr.
Lancor asked if Mr. Davison was questioning his sanity. [laughter] Mr. Lancor stated
that he believes the PD-30 property could be improved in all its details. He stated
that he has zero political aspirations.
Planning and Zoning Commission Page 6 of 13 Meeting Date: September 20, 2012
August 16, 2012Planning & Zoning Commission Meeting Minutes
Vice Chairman Stephens stated that the Planning and Zoning Commission tries to
keep politics out of what they do so that when P&Z recommends something to Town
Council then the politics kick in, but, prior to that, people have tried to politicize the
P&Z but we work hard not to let that happen. He stated that the Commissioners are
not politicians. P&Z is just trying to give the Town Council so good, solid counsel and
advice on what we have seen. The decisions always are ultimately Town Council.
Vice Chairman Stephens then passed the gavel to Commissioner Reed who made
the statement that Vice Chairman Stephens and Commissioner Sheridan are highly
qualified as far as P&Z are concerned and he doesn’t believe anyone on the
Commission has any questions about that and he would like to do away with any
further questions and recommend reappointment.
Commissioner Forest stated that he was kind of looking forward to hearing the two
gentlemen tell us something… Commissioner Sheridan stated that he aready talks
enough at these meetings…. Vice Chairman Stephens stated that the Chair would
entertain a motion [recommendation].
The Planning and Zoning Commission recommends reappointment of Vice Chairman
Stephens and Commissioner Sheridan to the Planning and Zoning Commission and
appointment of Joe Lancor and Mark Sadley to the Planning and Zoning
Commission.
A motion was made that this Agenda Item be Recommended for Approval to
the Town Council, on 09/24/2012. The motion carried by the following vote.
Aye:Vice Chair Stephens, Commissioner Davidson, Commissioner Sheridan,
Commissioner Forest, Commissioner Reed, and Commissioner Richert
6 -
Adjourn
Meeting Adjourned at 7:25 p.m.
_________________________________________
James Stephens, Vice Chairman
_________________________________________
Carolyn Huggins, Community Development Director
Planning and Zoning Commission Page 7 of 13 Meeting Date: September 20, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-440-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:9/17/2012 Planning & Zoning Commission
On agenda:Final action:9/20/2012
Title:Public Hearing to consider changes to the Town of Trophy Club Comprehensive Zoning Ordinance to
amend a definition for "Hotel or Motel" and to adopt a definition for "Bank or Financial Institution".
(ADM-11-008)
Attachments:Staff Report - P&Z.pdf
Use Table - Hotel Motel.pdf
Action ByDate Action ResultVer.
Title
Public Hearing to consider changes to the Town of Trophy Club Comprehensive Zoning Ordinance to
amend a definition for "Hotel or Motel" and to adopt a definition for "Bank or Financial Institution". (ADM-
11-008)
Planning and Zoning Commission Page 8 of 13 Meeting Date: September 20, 2012
SUBJECT: Public Hearing, discussion and recommendation to consider
changes to the Town of Trophy Club Comprehensive Zoning
Ordinance to amend a definition for “Hotel or Motel” and to adopt a
definition for “Bank or Financial Institution” (ADM-11-008)
STAFF COMMENTS/HOTEL OR MOTEL: This request is to amend the definition of
“Hotel or Motel” in the Town of Trophy Club Zoning Ordinance.
During the discussion and consideration of the zoning change request for Planned
Development No. 30 (PD-30), the definition of a hotel was discussed in detail. A
detailed definition was added to the PD-30 document, but a higher standard was also
desired for this definition in the Town’s ordinance.
The PD-30 document contains the following language:
1. “Hotel (full-service)” shall mean a building with habitable rooms or
suites which are reserved for temporary lodging for guests who rent
rooms or suites on a daily basis, and with:
i. A lobby for public reception and check-in;
ii. A minimum area of 300 square feet in each guest room;
iii. On-site staff required seven (7) days a week, twenty-four
(24) hours per day;
iv. A minimum of five thousand (5,000) square feet of meeting
or conference room space;
v. No fewer than 150 rooms; and
vi. A full service restaurant (exception by SUP).
PLANNING & ZONING COMMISSION
STAFF REPORT
September 20, 2012
Case No. ADM-11-008
Request for Text Amendments to
Chapter 13-Zoning;
Definitions:
Hotel or Motel
Bank or Financial Institution
Planning and Zoning Commission Page 9 of 13 Meeting Date: September 20, 2012
2. “Hotel Residential” shall mean a residential facility affiliated with a
hotel such that the amenities and services of the hotel are available
to the residents in the hotel residential units.
The Town has one hotel in business, the Value Place Hotel, and currently a Hampton
Inn & Suites is being built in Town. Both of those hotels are in Planned Development
No. 25 (PD-25) zoning which is located at Trophy Wood Drive and Highway 114. The
Town has received interest for a full service Holiday Inn, also in PD-25. The PD-25
document contains the following language:
“Tracts 5, 7, and 9 shall allow hotel uses, either full-service or
limited stay facilities. Limited stay facilities shall not require
facilities for meetings, conferences or full service dining.”
Hotels/Motels are not allowed in any zoning district other than a planned development.
The only planned developments that allow hotels are PD-25 and PD-30.
The Town’s current Zoning Ordinance definition for “Hotel or Motel” is:
Hotel or Motel: A building or group of buildings designed and
occupied as a temporary abiding place for individuals. To be
classified as a motel or hotel an establishment shall contain a
minimum of six (6) individual guest rooms or units and may furnish
customary services such as linen, maid service, telephone, use and
upkeep of furniture.
The Planning and Zoning Commission is asked to consider the following definition for
the Town’s Zoning Ordinance:
Hotel or Motel: An establishment, providing for a fee, sleeping
accommodations of at least 250 sq. ft. in each guest room; and
customary lodging services including maid service, the furnishing
and upkeep of furniture and bed linens, and telephone and desk
service; and providing a lobby for public reception and check-in with
on-site staff required seven (7) days a week, twenty-four (24) hours
per day; and a restaurant with kitchen facilities providing service to
the general public. Related ancillary uses may include but shall not
be limited to conference and meeting rooms, restaurants, bars, and
recreational facilities.
STAFF COMMENTS/BANK OR FINANCIAL INSTITUTION: This request is also to
adopt a definition for “Bank or Financial Institution” as the Zoning Ordinance currently
does not contain a definition for these two uses, both of which are an allowed use in
PD-27 (Village Center).
Planning and Zoning Commission Page 10 of 13 Meeting Date: September 20, 2012
The Planning and Zoning Commission is asked to consider the following definition for
recommendation to the Town Council:
Bank or Financial Institution: An establishment, open to the
public, for the deposit, custody, loan, exchange or issue of money,
the extension of credit and/or facilitating the transmission of funds
and that is licensed by the appropriate state or federal agency as a
bank, savings and loan association, or credit union. This excludes
pawnshops, check cashing businesses, and payday advance/loan
businesses.
SUMMARY: This request is to amend the Zoning Ordinance:
(1) To amend the definition of “Hotel or Motel” to give better clarity of what is desired in
Trophy Club for this type of facility. Staff requests modification of this definition.
(2) To adopt a definition for “Bank or Financial Institution”. The Zoning Ordinance
currently does not contain a definition for this category of use. Staff requests an
adoption of a definition.
PUBLIC HEARING: As required by ordinance, a notice of public hearing was published
in the newspaper at least ten (10) days prior to the date of this meeting. The meeting
date was published as September 6, 2012, but delayed to September 20, 2012, with
appropriate notification of the delay posted.
ch
Planning and Zoning Commission Page 11 of 13 Meeting Date: September 20, 2012
Chapter 13 - Zoning
Section 3.03 Classification of New and Unlisted Properties
The following table presents the zoning district classifications and the permitted and conditional uses
within those classifications:
Denotes a Prohibited Use
P Denotes a Permitted Use by Right
C Denotes of Conditional Use Permit Required
S Denotes a Specific Use Permit Required
District Classifications
Permitted Uses R-15 R-12 R-11 R-10 R-9 R-8 R-FV R-TT R-OH
R-
OHP R-S MH CG CR NS PO GU
A. RESIDENTIAL
1. Caretaker or Guard
Residence C
2. Dwelling, Duplex
3. Dwelling, Manufactured
Housing P
4. Dwelling, Multi-Family
Apartment
5. Dwelling, Mobile Home
6. Dwelling, One Family
Attached
7. Dwelling, One Family
Detached P P P P P P P P P P P P
8. Family Home C C C C C C C C C C C C
9. Home for
Developmentally
Disabled
P
10. Hotels
11. Motels
12. Nursing, Rest &
Convalescent Home P
13. Recreational Vehicle
Campgrounds
14. Religious Convent,
Rectory, Monastery P
15. Retirement Home,
Orphanage P
B. RELIGIOUS AND PHILANTHROPIC
1. Churches, Temples &
Synagogues C C C C C C C C C C C C P P P P P
2. Eleemosynary
Institutions
C. EDUCATIONAL
1. Children’s Day Care
Center & Kindergarten P P
2. Junior Colleges,
Colleges & Universities
3. Schools, Private
Business &
Professional
P
4. Schools, Primary &
Secondary P P P P P P P P P P P P P P P P P
5. Schools, Vocational,
Technical & Trade
Planning and Zoning Commission Page 12 of 13 Meeting Date: September 20, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-442-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:9/17/2012 Planning & Zoning Commission
On agenda:Final action:9/20/2012
Title:Discussion and recommendation regarding changes to the Town of Trophy Club Comprehensive
Zoning Ordinance to amend a definition for "Hotel or Motel" and to adopt a definition for "Bank or
Financial Institution". (ADM-11-008)
Attachments:
Action ByDate Action ResultVer.
Title
Discussion and recommendation regarding changes to the Town of Trophy Club Comprehensive Zoning
Ordinance to amend a definition for "Hotel or Motel" and to adopt a definition for "Bank or Financial
Institution". (ADM-11-008)
Planning and Zoning Commission Page 13 of 13 Meeting Date: September 20, 2012