Agenda Packet P&Z 11/21/2013Planning & Zoning Commission
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMThursday, November 21, 2013
CALL TO ORDER AND ANNOUNCE A QUORUM
1.2013-753-T Review and approve the minutes of the October 17, 2013, Planning and
Zoning Commission meeting.
MeetingMinutes 101713.pdfAttachments:
REGULAR SESSION
2.2013-754-T Discussion and Recommendation regarding a request for approval of a
Preliminary Plat and a Final Plat for Trophy Club Village Centre located in the
J. Henry Survey, Abstract 529, having 2 lots and being 2.532 acres of land.
The applicant is ClayMoore Engineering, Inc. represented by Matt Moore, on
behalf of Trophy Club Village Centre, represented by Rian Maguire.
Staff Report.pdf
Application - Preliminary Plat.pdf
Town Engineer - Preliminary Plat Approval.pdf
Application - Final Plat.pdf
Town Engineer Approval - Final Plat.pdf
Attachments:
3.2013-755-T Discussion and Recommendation regarding a request for approval of a Site
Plan for Lot 1, Block B, Trophy Club Village Centre. The applicant is
ClayMoore Engineering, Inc., on behalf of Trophy Club Village Centre,
represented by Rian Maguire.
Staff Report - Site Plan - PZ 11-21-13.pdf
Application - Site Plan.pdf
Attachments:
4.2013-758-T Presentation of proposed revisions to Town Sign Ordinance relative to
ballfield sponsorship signage, real estate signage and political signage;
discussion of same.
5.2013-756-T Staff liaison update of current and future items; questions and/or discussion.
Planning and Zoning Commission Page 1 of 30 Meeting Date: November 21, 2013
November 21, 2013Planning & Zoning Commission Meeting Agenda
6.2013-757-T Items for future agendas.
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Monday, November 18, 2013, by
5:00 P.M. in accordance with Chapter 551, Texas Government Code.
Carolyn Huggins
Community Development Director
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2013.
________________________________, Title: ___________________________
Planning and Zoning Commission Page 2 of 30 Meeting Date: November 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-753-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/15/2013 Planning & Zoning Commission
On agenda:Final action:11/21/2013
Title:Review and approve the minutes of the October 17, 2013, Planning and Zoning Commission meeting.
Attachments:MeetingMinutes 101713.pdf
Action ByDate Action ResultVer.
Review and approve the minutes of the October 17, 2013, Planning and Zoning Commission meeting.
Planning and Zoning Commission Page 3 of 30 Meeting Date: November 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Meeting Minutes
Planning & Zoning Commission
7:00 PM Svore Municipal Building BoardroomThursday, October 17, 2013
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Senelly called the October 17, 2013, Planning and Zoning Commission
meeting to order at 7:00 p.m. and announced a quorum present (7 members).
COMMISSION MEMBERS:
Chairman Richard Senelly, Commissioner Fred Allen, Commissioner Mark
Sadley, Commissioner Dennis Sheridan, Commissioner Garrett Reed,
Commissioner Brent Card, and Vice Chair Larry Vowell
Present:7 -
STAFF PRESENT:
Carolyn Huggins, Community Development Director
Tom Rutledge, Teague Nall & Perkins
GUESTS PRESENT:
Travis Clegg, Peloton Land Solutions
Steve Lenart, Neighborhood 7, Phase 3C
Warren Corwin, Corwin Engineering
Brandon Davidson, Corwin Engineering
Chip Boyd, Standard Pacific
Richard Brown, Chandler Signs
2013-633-T1.Review and approve the minutes of the October 3, 2013, Planning and
Zoning Commission meeting.
MeetingMinutes 100313.pdfAttachments:
Vice Chairman Vowell noted that two spelling corrections were needed on page 2 of
7, the word “cancel” in two places should be “cancer”.
A motion was made by Commissioner Allen, seconded by Commissioner
Sadley, that this agenda item be Approved. The motion carried by the following
vote.
Aye:Chairman Senelly, Commissioner Allen, Commissioner Sadley,
Commissioner Reed, Commissioner Card, and Vice Chair Vowell
6 -
Abstain:Commissioner Sheridan1 -
REGULAR SESSION
2013-675-T2.Discussion and recommendation regarding a recommendation of approval
for a Final Plat of Neighborhood 7, Phase 3C, consisting of 107 residential
Planning and Zoning Commission Page 1 of 12 Meeting Date: October 17, 2013Planning and Zoning Commission Page 4 of 30 Meeting Date: November 21, 2013
October 17, 2013Planning & Zoning Commission Meeting Minutes
lots and 4 open space lots. Applicant: Peloton Land Solutions on behalf of
High Trophy Development, LLC
Staff Report.pdf
Application.pdf
Attachments:
Chairman Senelly announced the case and asked Mr. Clegg and Mr. Lenart to come
forward if they had anything to say.
Steve Lenart, Lenart Development, stated that this is the last plat they have for The
Highlands. He is here to answer any questions the Commissioners might have along
with his engineer, Travis Clegg, Peloton Land Solutions. He stated that
Neighborhood 7, Phase 3C is located north of the dog park and has 107 single family
lots.
Commissioner Sheridan stated that Lots 89, 90, 91 and 98 abut the flowage
easement. Mr. Lenart gave a response but his response did not address
Commissioner Sheridan’s question because Mr. Lenart misunderstood what area of
the plat Commissioner Sheridan was referring to. Mr. Clegg responded to Mr.
Sheridan’s concerns by stating that those lots are “way out of” the minimum finished
floor elevation requirement of 2-ft. above base flood elevation. He stated they can
show it on the grading plans or final plat if needed.
Commissioner Sheridan stated that he thought there were more wellheads on the gas
well sites. Mr. Lenart explained that there are two gas well sites adjacent to this plat
and explained where they are and that the wellheads are identified.
Chairman Senelly stated that the wellheads are shown but not labeled. Mr. Clegg
responded that the wellhead is identified as a symbol and the symbol is identified in
the legend.
Commissioner Sheridan stated that the preliminary plat shows four wellheads on the
“south” gas well site, whereas the final plat only identifies one. Mr. Lenart and Mr.
Clegg both stated that they confirmed the number and location of the wellheads on
the gas well sites.
Commissioner Sheridan asked what comments are still outstanding. Mr. Clegg gave
an explanation that there are 7 or 8 outstanding comments from an October 3
meeting with Staff and those are being addressed.
Commissioner Sheridan asked if the 30-day waiver is verbal or written. Ms. Huggins
responded that a written waiver is required.
Commissioner Sheridan stated that a comment for the Grading Plan requires that
approval will be required prior to pre-construction meeting and then in the
recommendation it says prior to placement on the Council agenda. Which is it?
Ms. Huggins stated that the grading plan comment came late to the table. She stated
that the retaining walls were missed on the first review of the plans. The applicant
didn’t get the comment [requirement] until last week and because of that staff wanted
to allow a little extra time beyond Council’s approval of the plat. The pre-construction
meeting is typically held about a week after Council approval of the final plat. Mr.
Lenart gave a little bit more detailed explanation of the small 3- to 4-ft. retaining walls
referred to in the grading plan comment. He stated they will provide engineered wall
plans by the pre-construction meeting.
Commissioner Sheridan: “Thank you, Mr. Chairman, I am favorably inclined.”
Chairman Senelly stated that if there are no further questions or comments he will
Planning and Zoning Commission Page 2 of 12 Meeting Date: October 17, 2013Planning and Zoning Commission Page 5 of 30 Meeting Date: November 21, 2013
October 17, 2013Planning & Zoning Commission Meeting Minutes
ask for a motion to approve with the stipulations so stated in the staff report.
A motion was made by Commissioner Sheridan, seconded by Commissioner
Allen, that this agenda item be recommended for approval with the stipulation
that outstanding comments must be met prior to placement of the final plat on
the November 4, 2013, Council agenda. The motion carried by the following
vote.
Aye:Chairman Senelly, Commissioner Allen, Commissioner Sadley,
Commissioner Sheridan, Commissioner Reed, Commissioner Card, and
Vice Chair Vowell
7 -
2013-676-T3.Discussion and recommendation regarding a recommendation of approval
for a Final Plat of Neighborhood 4, Isle of Turnberry, consisting of 14
residential lots and 4 open space lots. Applicant: Corwin Engineering, Inc.
on behalf of Standard Pacific of Texas, Inc.
Staff Report.pdf
Application.pdf
Attachments:
Chairman Senelly announced the case and asked for a staff report.
Ms. Huggins stated that the applicant is requesting approval of a final plat for NH 4,
Isle of Turnberry which is located at the end of Veranda Ave. – the bridge is being
built to access this property. Each Commissioner has been given some additional
information this evening – a copy of the grading plan, a copy of the preliminary plat
that was approved in January 2007, and a copy of the tree mitigation plans.
There are some construction plan comments outstanding on this project. They are
listed on page 18 of your packet. [Tom Rutledge arrived to the meeting.] These
comments have been reviewed with the developer and engineer and revised plans
were received by the Town this week and thus the reason for additional information
begin given to you this evening. One of the items in front of you is the response
memo from Corwin Engineering, addressing the outstanding comments.
The tree survey was also submitted this week and in front of you is the mitigation
required – 354.36 caliper inches are required for mitigation. The applicant proposes
planting 355 caliper inches in common areas throughout the 14-lot subdivision.
Final review of the plans and tree survey will be done by Staff and the Town Engineer
and we expect all comments to be resolved and the plans to meet the Subdivision
Rules and Regulations by the time the Town Council reviews this plat on November
4.
Warren Corwin, the applicant’s engineer is here this evening to answer any questions
you may have. Chip Boyd, representing Standard Pacific, the developer, is here this
evening.
Warren Corwin, Corwin Engineering, came forward and pointed out on a PowerPoint
slide the location of the lots. He showed where Highlands 2A and 2B to the north are
located which Standard Pacific and K. Hovnanian Homes developed. He stated this is
going to be a unique development as the lots are secluded and surrounded by golf
course on three sides, and trees, and the entryway is going to be over a bridge
through the trees, over a creek and back into the nestled 14 lots.
Warren stated that when you go across the creek there is a pretty big hill. The
finished floor elevation on the first pad is 585, which is higher than the elevation of
the house structure already built on the other side of the Veranda Avenue bridge.
This isn’t a low point sitting out on the golf course. It is a hill that sits on the golf
Planning and Zoning Commission Page 3 of 12 Meeting Date: October 17, 2013Planning and Zoning Commission Page 6 of 30 Meeting Date: November 21, 2013
October 17, 2013Planning & Zoning Commission Meeting Minutes
course. These lots are higher.
There was some discussion of the finished floor numbers on the plat and the grading
plan. Warren stated that the minimum finished floors are 2-ft. above the floodplain.
The pads are higher than finished floor requirements.
Chairman Senelly stated that the Commissioners are seeing some of these
documents for the first time this evening.
Mr. Corwin stated that the point he is trying to stress is that those pads are well
above any floodplain elevations.
Mr. Senelly: “and I know that some of us have continued concerns about flooding
and stream way issues and so forth and so I am going to ask while you are here for
our Commissioners to ask some questions.”
Commissioner Sheridan: There is “finished floor” and “finished pad”. The minimum
required by Town rules is a slab that sits 2-ft. above the floodplain. You presented to
us a drainage plan that has significantly higher finished pads. I am concerned with
lots that have effective floodplain on them, for instance, Lot 1. When everything is all
done, Lot 1 will still have a corner in floodplain. Why?
Mr. Corwin: The building structure is not going to get anywhere near that corner, plus
there is a sewer easement that runs through the back of that lot and a structure can’t
be built over the sewer easement, so we left that corner so the homeowner can enjoy
the size of the lot.
Commissioner Sheridan: Does that affect any of our building codes from the home
builder’s point of view.
Ms. Huggins: When a building permit is submitted for one of these lots, the builder
will be required to give the Town an elevation certificate showing they have met the
minimum finished floor elevation.
Commissioner Sheridan: Mr. Corwin, you understand that we have had significant
flooding problems since the preliminary plat of 2007 and that’s why some of us are
skittish about this. The Town is going to some expense to correct problems that
occur years after the builder leaves and the problem becomes the Town’s
responsibility.
Mr. Sheridan: You have an effective floodplain on this plat and you have a proposed
floodplain on this map. You have a CLOMR already done, which is a civil
engineering plan to bring this stuff out of the floodplain, correct?
Mr. Corwin: There was a CLOMR done with the bridge that was approved.
Mr. Sheridan: The plans are to remediate floodplain. Then, once the work is done,
meaning you’ve actually gone out with dozers and graded it, then you have to submit
a LOMR to FEMA that shows what was corrected, and the property is out of the
floodplain, and you are asking FEMA to approve it. That’s the difference between the
effective and the proposed. This plat is not filed until after all the work is done and all
the streets are in and all the infrastructure and the LOMR is approved?
Ms. Huggins: No sir. We file the plat after Council approval and before building
permits can be issued.
Mr. Sheridan: That would be before any grading or streets are built?
Planning and Zoning Commission Page 4 of 12 Meeting Date: October 17, 2013Planning and Zoning Commission Page 7 of 30 Meeting Date: November 21, 2013
October 17, 2013Planning & Zoning Commission Meeting Minutes
Ms. Huggins: Yes sir.
Mr. Sheridan: Then after all this is done they have to come in and submit a corrected
plat.
Ms. Huggins: No, they only have to correct it if the proposed floodplain ends up
being incorrect. The existing floodplain is what is out there right now; the proposed
floodplain is what should be there after the work is done; and, only if that is not
correct would they need to amend the plat.
Mr. Sheridan: Can they put infrastructure streets and stuff down before the LOMR is
approved.
Ms. Huggins: Yes.
Mr. Sheridan: Can they build a house or get a building permit before the LOMR is
approved.
Ms. Huggins: They don’t have to have it approved, but they must have submitted it to
FEMA before the Town can issue a building permit.
Mr. Corwin: We had the same situation on the lots on the other side of the creek in
Neighborhood 4. There was a retaining wall built in order to lift these lots up and get
them out of the floodplain. That was done. The plat was filed. Once those
improvements were done, we did the As Builts and submitted for the LOMR. The
subdivision was built during that process.
Mr. Sheridan: At that time if it doesn’t agree with the final plat it would have to be
amended.
Ms. Huggins: Yes.
Commissioner Allen: It’s an island, right? Isle of Turnberry. Most islands that I know
of are surrounded by water.
Mr. Corwin: There is water flowing underneath the bridge and on the south side.
Otherwise, it’s surrounded by golf course.
Mr. Allen: Are there two creeks?
Chairman Senelly: They come together. There is a confluence on the Corp land.
Mr. Allen: I thought there was a split.
Brandon Davidson, Corwin Engineering, explained the location and flow of the creek.
There isn’t a split. There is a tributary that joins the main branch. There is a ridge
between the two streams that prevents the water from crossing over.
Chairman Senelly: They are different watersheds.
Mr. Allen: So the isle is not an isle by water definition; it’s only by golf course
definition?
Mr. Davidson: It is not surrounded on all sides by water.
Commissioner Sheridan: Are you working on your property or on the golf course
property too?
Planning and Zoning Commission Page 5 of 12 Meeting Date: October 17, 2013Planning and Zoning Commission Page 8 of 30 Meeting Date: November 21, 2013
October 17, 2013Planning & Zoning Commission Meeting Minutes
Mr. Corwin: We’ve had good communication and cooperation from them , but they
have a big organization and it takes time to get through their organization. We were
going to do some grading on the golf course rather than put the retaining wall in, but
because of our time, we wanted to get moving, we wanted to put that into our hands
rather than leave something in their hands. We had two options. We could build a
retaining wall, which is more expensive, but then we would be in control rather than
waiting on their Corporate to process an easement so we decided to keep control of
the situation and go with the retaining wall. With the bridge we have temporary golf
cart paths so we’ve had a lot of communication with the golf course.
Mr. Sheridan: Does that affect the CLOMR?
Mr. Corwin: No.
Chairman Senelly: Is that retaining wall you are referring to the 126-ft. shown on the
south side?
Mr. Corwin: On the grading plan – yes.
Chairman Senelly: That wall varies in height from zero to 5-ft. Is that correct?
Mr. Corwin: Yes.
Chairman Senelly: Is a railing required on the top of that wall?
Mr. Corwin: No.
Chairman Senelly: Regarding trees. How many trees are being taken out
altogether?
Mr. Corwin: It’s in the tree survey. We have a landscape architect that does it.
Chairman Senelly: Approximately how many trees? Is it more than 50? More than
100? Just some notion.
Mr. Corwin: I don’t know.
Chairman Senelly: What are some of the species being taken out?
Mr. Corwin: I don’t know. I’d have to look at it.
Chairman Senelly: We have time. While you are looking at that, I have a question
following that which is, are the species that you are going to be planting the same as
those you are taking out or are they something non-native?
Mr. Corwin: Here is the assumption I am going to make. The landscape architects
that we use are very reputable and good and I would assume they would plant
something that is going to be hardy and could live under the conditions of where they
are planted in Trophy Club.
Mr. Senelly: That may be but my question concerns how they are matching the trees
taken out. We don’t have a requirement to come back with the same species. We
have a requirement to replace in terms of the caliper and size of the trees, but I am
asking something else. I am asking because if we are taking out Oaks and putting
back Live Oaks which are now in the path of a substantial blight that’s come to Texas
then you may want to reconsider that.
Mr. Davidson: The last page of the tree survey shows which species we’re
Planning and Zoning Commission Page 6 of 12 Meeting Date: October 17, 2013Planning and Zoning Commission Page 9 of 30 Meeting Date: November 21, 2013
October 17, 2013Planning & Zoning Commission Meeting Minutes
replanting. There are four different species.
Ms. Huggins: In the Tree Ordinance there is a requirement that protected trees must
be replaced by a specific list of trees. The trees they are going to plant to mitigate
must come from that list.
Chairman Senelly: I see the list and the list is non-natives just for a point of
information. Although they are easier to find, some of those trees are in jeopardy
because of blight situations and I don’t think you will find too many Live Oaks down
there right now. That’s not a tree you find in the forest right now. Bald Cypress,
Cedar Elm, Lace Bark Elm – probably not.
Mr. Davidson: It appears a large majority of the trees are Cedar Elm. There are
some Post Oaks.
Chairman Senelly: My suggestion is to look at that list and compare it with what is
being removed versus what will be planted and make sure the Ordinance is being
followed concerning the important trees.
Commissioner Reed: One of the things I’ve noticed is developers will plant trees as
screens and what not and I don’t think there is a lot of forethought put into how they
keep these newly planted trees alive. It’s well intentioned to plant 50 to 100 trees, but
if there isn’t any water to the trees summer is going to roll around, the developer will
be long gone and we’ll have a neighborhood full of dead trees. What is our authority
or what is the plan to keep these newly planted trees.
Ms. Huggins: Trees plants as mitigation are required to be irrigated.
Chairman Senelly: Are there warranties for the trees?
Ms. Huggins: In this particular instance the HOA will be responsible for owning and
maintaining the area where the trees are being planted. It would be in the
developer’s best interest to give some sort of warranty to the HOA, but that will be up
to the HOA.
Mr. Corwin: The benefit to this project is the developer is the builder. They are
spending nearly $900,000 on a bridge just to get to these 14 lots and the entryway to
that bridge is where the trees are being planted. The benefit is to get those trees
there and get them established to be the entryway into this 14-lot subdivision.
Commissioner Card: The HOA is controlled by the developer still?
Ms. Huggins: Yes.
Commissioner Sheridan: Since this is not in the PID, which HOA is it?
Ms. Huggins: These 14 lots are not in the PID, but they are in the PD-27 zoning of
The Highlands so they are part of the Turnberry HOA.
Commissioner Allen: Is there a bridge for access to the cul-de-sac?
Mr. Corwin: No, it’s a box culvert. Two 10x6 box culverts.
Chairman Senelly: What is the staff recommendation for this item?
Ms. Huggins: The staff recommendation is to request approval of the Final Plat with
the stipulation that all outstanding comments must be met (and by “met” that means
meet the Subdivision Rules & Regulations) before the plat is placed on a Council
Planning and Zoning Commission Page 7 of 12 Meeting Date: October 17, 2013Planning and Zoning Commission Page 10 of 30 Meeting Date: November 21, 2013
October 17, 2013Planning & Zoning Commission Meeting Minutes
agenda, which is currently scheduled for November 4. If the outstanding comments
are not met, then we will ask the developer to give us a waiver of the 30-day rule and
the plat will be placed on a future agenda once the Town Engineer and staff have
signed off on the plat.
Chairman Senelly: Any other comments or questions?
Commissioner Card: You said that in the prior phases you put in retaining walls. Do
you expect to do that for these lots?
Mr. Corwin: We are going to have some side yard retaining walls. They are shown
on the grading plan.
Chairman Senelly: The lot-to-lot walls look like they are no more than a couple of
feet.
Mr. Corwin: Right.
Vice Chairman Vowell: Is that just stone?
Mr. Corwin: Yes.
Vice Chairman Vowell: So even though some of this information has come in as late
as this afternoon, staff is still in favor of approval.
Ms. Huggins: Yes sir. We are recommending approval because we will have some
time now between today’s date and the Council agenda to look over the tree survey
and infrastructure construction plans to know whether or not it is going to meet the
Subdivision Rules and Regulations by November 4.
Chairman Senelly: May I hear a motion so stipulating from our Commissioners?
Commissioner Garrett Reed: It seems that every time we meet something has just
been done or going to be done. It goes on and on every meeting and I just wanted to
voice my frustration with the fact that packages don’t come in complete. I understand
that we are trying to hurry to get you guys built but I just want to voice that concern
that every time there is a stipulation.
Commissioner Sadley: It doesn’t have anything to do with the Isle of Turnberry but it
is somewhat of a cost keeping the question relevant to what Mr. Reed just said and
that is that why would we get a package that isn’t complete and has to be completed
with comments going forward. Why does that have to be?
Ms. Huggins: Tonight there is one other reason which is that I am going to be gone
for two weeks and we have a very small staff in Trophy Club with only one Planner on
staff. There isn’t anyone else to bring projects before you so the next P&Z meeting on
November 7 is not going to be held since I will not be here. So if these items were
not brought before you tonight, they would not be on a P&Z agenda until November
21, which puts them at Council approval on December 2 rather than November 4,
which means a month delay for the developer. So that did play into their decision to
go on this agenda. The developer was reluctant to come forward tonight because he
knew he still had things to be done and he didn’t want to have to ask you for approval
with stipulations. But, not coming forward tonight meant delaying until December 2
Council approval.
Commissioner Allen: That’s specific to this particular proposal but earlier we had a
plat that needed stipulations as well.
Planning and Zoning Commission Page 8 of 12 Meeting Date: October 17, 2013Planning and Zoning Commission Page 11 of 30 Meeting Date: November 21, 2013
October 17, 2013Planning & Zoning Commission Meeting Minutes
Ms. Huggins: Yes. That developer is trying to get his final plat completed because
Neighborhood 7 is that developer’s final plat of the Highlands. He is trying to get his
plat completed before the end of the year. Same thing – he knew there would not be
a meeting on November 7 and he also stated that he would want to be on this
agenda.
Chairman Senelly: I want to say something. It is uncomfortable for us to have these
things occur sometimes in this fashion. It is also uncomfortable for our applicants.
It’s not as if they want to come in with an incomplete, as you put it, application. I will
say this. The items that we are stipulating are relatively, in the scheme of things,
minor things that appear, can be, accomplished in the timeframe we are talking
about. If there were something major here, then I can see how we might want to do
something other than take action on it. We do have three courses of action: 1)
approve it, 2) deny it, or 3) table it. I think we simply have to have very good
rationale for anything that we do.
Commissioner Reed: It’s just… it’s a frustration. At some point I would like to have
stuff brought before this body complete. I understand – they are all valid points – but
my thought is this, being in a developer’s shoes myself, these guys know years, if not
months ahead, when the end of the year comes. To make us hurry up and do
something because they want to hurry up and do something it starts to get a little
frustrating.
Vice Chairman Vowell: All of the Commissioners may not be aware of this, but
Chairman Senelly and I meet with Carolyn prior to the meeting to go over the agenda
and to see what is coming up. With this particular plat we had some questions that
we thought you might ask and we tried to address that which is why Carolyn got on
the phone to the applicant this afternoon and this new stack of information was here
tonight. We are trying to deal with the situations ahead of time and if there is
something missing that we catch we are asking for it. We are trying to make this
simpler, but this is a particular case where we didn’t get to meet until this morning;
typically we try to meet on Wednesday to go over things and try to think about what
you guys might want to ask.
Chairman Senelly: With the stipulations already mentioned and the timeframe
limitations we’ve already set forth, I would ask for a motion.
Commissioner Allen: So move.
Commissioner Sadley: Second.
Chairman Senelly: Further discussion or comment?
Commissioner Sadley: Trophy Club is a great place to call home. I am glad that
Trophy Club is a great place to do business. I feel we have an obligation to keep it
both a great place to call home and a great place to do business. The work that you
guys are doing, Carolyn is doing, the Town Engineer is doing prior to the meeting, I
don’t mind looking at things on a rush basis. I have a lot of confidence in the other
members of the Commission; I think they know a whole lot more than I do. I think we
want to attract people to do business in Trophy Club regardless of whether they are a
developer or somebody wanting to go into business. I am proud of Trophy Club for
that.
Chairman Senelly called for the vote. 5-2, with Commissioner Sheridan and Reed
voting against.
A motion was made by Commissioner Allen, seconded by Commissioner
Sadley, that this agenda item be recommended for approval with the
stipulation that outstanding comments must be met prior to placement of this
item on the November 4, 2013, Council agenda. The motion carried by the
Planning and Zoning Commission Page 9 of 12 Meeting Date: October 17, 2013Planning and Zoning Commission Page 12 of 30 Meeting Date: November 21, 2013
October 17, 2013Planning & Zoning Commission Meeting Minutes
following vote.
Aye:Chairman Senelly, Commissioner Allen, Commissioner Sadley,
Commissioner Card, and Vice Chair Vowell
5 -
No:Commissioner Sheridan, and Commissioner Reed2 -
2013-677-T4.Discussion and recommendation regarding a request for approval of a
revised Site Plan to add a monument sign to Planned Development No. 23
(PD-23), Trophy Club Medical Plaza. Applicant: Richard Brown, Chandler
Signs, LP, LLC on behalf of the property owner, HCP CRS1 Trophy Club TX,
LP.
Staff Report - PZ 100313 - Add Monument Sign.pdf
Application.pdf
Attachments:
Ms. Huggins stated that this request is on behalf of Trophy Club Medical Plaza to
allow one additional monument sign to be added to the site. She stated that the
medical plaza is located on Highway 114 between the Vineyards apartments on the
west and vacant land to the east; that vacant land was recently rezoned to PD-34 for
development of a hotel and restaurant and retail pad sites.
There are two buildings on the medical plaza site and the proposed location of the
new monument sign is in front of the westernmost building. An 11x17 hardcopy of
the proposed location of the new monument sign was included in your packet along
with a rendering of the proposed sign.
The new sign will give tenants the opportunity to advertise that they are located inside
the building. There are no visibility issues with the location of the sign. There are no
easements in the location of the sign. The sign is setback the property distance from
the access road.
The Planning and Zoning Commission is considering this request because staff does
not have the authority to grant permission to add a monument sign on a site. That
authority is given to the Planning and Zoning Commission and Town Council, thus,
this request before you this evening. A recommendation of approval is requested.
Ms. Huggins stated that the applicant, Richard Brown, with Chandler Signs, is here
this evening on behalf of the property owner.
Mr. Brown, Chandler Signs, stated that the purpose of the sign is rather simple. The
tenants in the professional building can’t identify which building they are in because
there isn’t a monument sign in front of the building they are in. They want to put up a
simple monument sign built out of stone to match all the other signs that are there.
The letters are going to be small – only 3 inches tall – single face. The address
numbers will be on there because that is what most people are given to find their way
to the building and those will be 8 inches tall. There will be room for six tenants.
They will all be dark bronze to match the letters on the other signs.
Commissioner Garrett Reed stated that he has used Chandler Signs. He wanted to
disclose that to the Commission. He stated that it doesn’t/won’t make him biased in
this decision. He asked if any site line surveys were done. Mr. Brown stated that
there is a blue leasing sign on the site and that is where the new monument sign will
go. The blue leasing sign will come down and the monument sign will take its place.
Planning and Zoning Commission Page 10 of 12 Meeting Date: October 17, 2013Planning and Zoning Commission Page 13 of 30 Meeting Date: November 21, 2013
October 17, 2013Planning & Zoning Commission Meeting Minutes
Commissioner Reed asked for the dimensions of the sign. Mr. Brown stated that it is
12-ft. long and 4’10” high. Mr. Brown stated that they will comply with all Town
requirements.
Commissioner Reed asked if the sign is lighted. Mr. Brown stated it will not be lit.
Chairman Senelly stated that most communities deal with this administratively. He
stated that if there are no other questions or comments he will call for a motion for
approval.
A motion was made by Commissioner Allen, seconded by Commissioner
Sheridan, that this agenda item be recommended for approval to the Town
Council on 11/04/2013. The motion carried by the following vote.
Aye:Chairman Senelly, Commissioner Allen, Commissioner Sadley,
Commissioner Sheridan, Commissioner Reed, Commissioner Card, and
Vice Chair Vowell
7 -
2013-634-T5.Staff liaison update of current and future items; questions and/or discussion.
The items P&Z considered on the October 3 agenda will be heard by Council on
Monday, October 21: 1) PD-21 amendment to allow electronic cigarette supply store;
and 2) PD-22 preliminary and final plats. The PD-22 final plat outstanding comments
have been met and we anticipate approval from the Council. At the November 21
P&Z meeting, I will give an update on the action taken by Council.
Dr. Crumpton’s site plan approval that came before P&Z on August 15 and was
approved by Council on September 3 required tree mitigation. Dr. Crumpton didn’t
have room for the necessary trees on site and is required to pay $51,600 into the tree
fund. He appealed and the Tree Board heard the appeal on October 8 and
recommended a reduction of $20,000 and a payment plan extending over 4 years.
($1,000 for each year in business in Trophy Club) The Town Council is the ultimate
authority and will hear the case on Monday, October 21.
Mr. Beck has submitted an amendment to PD-30. I hoped to have some details to
you tonight, but it was submitted last Friday and staff is still reviewing it and I would
prefer not to give you any details until we are sure of what it is they are looking for it.
Right now it appears there will be 3 or 4 amendments to the PD.
Chairman Senelly: I am going to ask you rather than going into details verbally that
you give us a notification by email as to when we might see those things so that we
are not surprised at the last minute and have adequate time to review it. I’d rather
have the hard copy than a verbal update as misunderstandings could occur.
Ms. Huggins: Yes sir. The other projects we are working on, and Tom is working
diligently on, are the Plats and Site Plan for Medical Office Buildings in Village Center
of PD-27. We hope to have that to you on November 21.
Staff met with the owner of the Montessori School lot and they have their initial plan
for developing that site with a second building for restaurant/retail. Not a great site
for a restaurant/retail location so he might consider changing that to an office
building. There is no official submittal on that.
The Holiday Inn continues under review. We’ve struggled to move that forward with
their engineer.
Longer term review: We hope to bring a sign ordinance revision to you at some
point, but we don’t have the staff yet to do that.
Planning and Zoning Commission Page 11 of 12 Meeting Date: October 17, 2013Planning and Zoning Commission Page 14 of 30 Meeting Date: November 21, 2013
October 17, 2013Planning & Zoning Commission Meeting Minutes
Chairman Senelly: What about the subdivision south of Hanna Ct.?
Ms. Huggins: No official submittal and we haven’t heard from them since the zoning
change went through.
Commissioner Sheridan: No P&Z meeting on November 7?
Ms. Huggins: That’s correct.
Commissioner Sheridan: Are there any time constraints, limitations or restrictions on
Mr. Beck’s request for an amendment to a PD.
Ms. Huggins: No. An amendment to the PD requires a public hearing and property
owner notification and there is not a specific timeline. In the PD there is a specific
timeline for an SUP request, but this does not fall under that requirement.
Commissioner Sheridan: Does it look like we’ll see it on November 17?
Ms. Huggins: We are hoping it will make that agenda.
Chairman Senelly: I’ve asked there to be a standing item on our agenda to update us
on the things we’ve taken action on so we are not left wondering what happened to
the project. I think it is important that we keep continuity in mind because this is a
place to live and do business over the long haul.
Chairman Senelly: Tom, anything you want to tell us?
Ms. Huggins: Don’t drive on 35W.
Mr. Rutledge: 35 northbound is not good and neither is 377.
Chairman Senelly: I’ve heard that it doesn’t matter where you go tonight – you’re
stuck.
Commissioner Sheridan: Is TNP the engineer for TXDOT on that project?
Mr. Rutledge: Not that section. We are starting design on the northern section up by
the speedway.
2013-635-T6.Items for future agendas.
None at this time.
ADJOURN
Chairman Senelly adjourned the meeting at 8:10 p.m.
_________________________________________
Richard Senelly, Chairman
_________________________________________
Carolyn Huggins, Community Development Director
Planning and Zoning Commission Page 12 of 12 Meeting Date: October 17, 2013Planning and Zoning Commission Page 15 of 30 Meeting Date: November 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-754-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/15/2013 Planning & Zoning Commission
On agenda:Final action:11/21/2013
Title:Discussion and Recommendation regarding a request for approval of a Preliminary Plat and a Final
Plat for Trophy Club Village Centre located in the J. Henry Survey, Abstract 529, having 2 lots and
being 2.532 acres of land. The applicant is ClayMoore Engineering, Inc. represented by Matt Moore,
on behalf of Trophy Club Village Centre, represented by Rian Maguire.
Attachments:Staff Report.pdf
Application - Preliminary Plat.pdf
Town Engineer - Preliminary Plat Approval.pdf
Application - Final Plat.pdf
Town Engineer Approval - Final Plat.pdf
Action ByDate Action ResultVer.
Discussion and Recommendation regarding a request for approval of a Preliminary Plat and a Final Plat for
Trophy Club Village Centre located in the J. Henry Survey, Abstract 529, having 2 lots and being 2.532 acres
of land. The applicant is ClayMoore Engineering, Inc. represented by Matt Moore, on behalf of Trophy Club
Village Centre, represented by Rian Maguire.
Planning and Zoning Commission Page 16 of 30 Meeting Date: November 21, 2013
SUBJECT: Discussion and Recommendation regarding a request for
approval of a Preliminary Plat and a Final Plat for Trophy
Club Village Centre located in the J. Henry Survey, Abstract
529, having 2 lots and being 2.532 acres of land. The
applicant is ClayMoore Engineering, Inc. represented by
Matt Moore, on behalf of Trophy Club Village Centre,
represented by Rian Maguire.
APPLICANT: Matt Moore
ClayMoore Engineering, Inc.
1105 Cheek Sparger Rd., Suite #1
Colleyville, TX 76034
OWNER: Rian Maguire
CHC Development
1223 Seventh Ave.
Ft. Worth, TX 76104
ZONING: Planned Development No. 27 (PD-27). This property is currently
vacant. The zoning of PD-27 was approved by the Town Council in December
2006, amended in April 2007, with several amendments since that time.
LOCATION: The property is located at the southwest corner of Bobcat
Boulevard and Parkview Drive. Medlin Middle School is located adjacent to the
property to the west (see map on next page).
REVIEW: The Preliminary Plat and Final Plat are being addressed as one
review but separate motions should be made to approve each plat. Both the
preliminary and final plats were reviewed in accordance with the approved
subdivision regulations as well as the approved development standards set forth
in PD-27.
Although the developer is platting both Lots 1 and 2, Block 1, at this time only the
first phase of the project, located on Lot 1, is being developed. When Lot 2
(Phase 2) of the site is developed, the developer will be required to submit an
PLANNING & ZONING COMMISSION
STAFF REPORT
November 21, 2013
Preliminary Plat and Final Plat
Lots 1 & 2, Block 1
Trophy Club Village Centre
Planning and Zoning Commission Page 17 of 30 Meeting Date: November 21, 2013
amended plat showing the appropriate fire lanes, access easements, and any
other easements required for Lot 2.
TREE PRESERVATION: There are no trees on the site.
RECOMMENDATION: The Town engineer has reviewed the infrastructure
construction documents for this project and all comments have been met.
Staff recommends approval of the Preliminary Plat and Final Plat of Trophy Club
Village Centre.
LOCATION: Bobcat Blvd. and Parkview Drive:
ch
Attachments: Application
Town Engineer Approval
Preliminary Plat Package (24x36 hardcopy)
Final Plat (24x36 hardcopy)
Planning and Zoning Commission Page 18 of 30 Meeting Date: November 21, 2013
P
l
a
n
n
i
n
g
a
n
d
Z
o
n
i
n
g
C
o
m
m
i
s
s
i
o
n
P
a
g
e
1
9
o
f
3
0
M
e
e
t
i
n
g
D
a
t
e
:
N
o
v
e
m
b
e
r
2
1
,
2
0
1
3
Fort Worth1100 Macon StreetFort Worth, Texas 76102817.336.5773 Dallas17304 Preston Road, Suite 1340Dallas, Texas 75252214.461.9867
Denton1517 Centre Place Drive, Suite 320Denton, Texas 76205940.383.4177 Sherman200 North Travis Street, Suite 500Sherman, Texas 75090903.870.1089
Registered by the Texas Board of Professional Engineers, No. F-230 Registered by the Texas Board of Professional Surveyors, No. 100116-00
engineers
surveyors
landscape architects
www.tnpinc.com
PLAN REVIEW
To: Town of Trophy Club
From: Tom Rutledge
Date: October 21, 2013
RE: Trophy Club Village Centre Preliminary Plat – Final Review
Preliminary Plat comments have been addressed.
Planning and Zoning Commission Page 20 of 30 Meeting Date: November 21, 2013
P
l
a
n
n
i
n
g
a
n
d
Z
o
n
i
n
g
C
o
m
m
i
s
s
i
o
n
P
a
g
e
2
1
o
f
3
0
M
e
e
t
i
n
g
D
a
t
e
:
N
o
v
e
m
b
e
r
2
1
,
2
0
1
3
Fort Worth1100 Macon StreetFort Worth, Texas 76102817.336.5773 Dallas17304 Preston Road, Suite 1340Dallas, Texas 75252214.461.9867
Denton1517 Centre Place Drive, Suite 320Denton, Texas 76205940.383.4177 Sherman200 North Travis Street, Suite 500Sherman, Texas 75090903.870.1089
Registered by the Texas Board of Professional Engineers, No. F-230 Registered by the Texas Board of Professional Surveyors, No. 100116-00
engineers
surveyors
landscape architects
www.tnpinc.com
PLAN REVIEW
To: Town of Trophy Club
From: Tom Rutledge
Date: November 4, 2013
RE: Trophy Club MOB – Final Review
Final Plat comments have been addressed. The plat is ready to proceed to P&Z & Council.
Planning and Zoning Commission Page 22 of 30 Meeting Date: November 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-755-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/15/2013 Planning & Zoning Commission
On agenda:Final action:11/21/2013
Title:Discussion and Recommendation regarding a request for approval of a Site Plan for Lot 1, Block B,
Trophy Club Village Centre. The applicant is ClayMoore Engineering, Inc., on behalf of Trophy Club
Village Centre, represented by Rian Maguire.
Attachments:Staff Report - Site Plan - PZ 11-21-13.pdf
Application - Site Plan.pdf
Action ByDate Action ResultVer.
Discussion and Recommendation regarding a request for approval of a Site Plan for Lot 1, Block B, Trophy
Club Village Centre. The applicant is ClayMoore Engineering, Inc., on behalf of Trophy Club Village Centre,
represented by Rian Maguire.
Planning and Zoning Commission Page 23 of 30 Meeting Date: November 21, 2013
`
SUBJECT: Discussion and Recommendation regarding a request for
approval of a Site Plan for Lot 1, Block B, Trophy Club
Village Centre. The applicant is ClayMoore Engineering,
Inc., on behalf of Trophy Club Village Centre, represented
by Rian Maguire.
APPLICANT: Matt Moore
ClayMoore Engineering, Inc.
1105 Creek Sparger Rd., Suite #1
Colleyville, Texas 76034
OWNER: Rian Maguire
CHC Development
1223 7th Avenue
Fort Worth, Texas 76248
LOCATION: Southwest corner of Bobcat Boulevard and Parkview Drive
ADJACENT ZONING/EXISTING LAND USES:
North: Byron Nelson High School
South: Independence Park East
East: Independence Park East
West: Medlin Middle School
EXISTING CONDITION OF THE PROPERTY: This property is currently vacant.
ZONING: The property is currently zoned Planned Development No. 27 (PD-27).
The “Village Center” portion of the ordinance applies to the property, which
provides local neighborhood shopping and personal service needs of the
surrounding area, to accommodate general retail shopping and to accommodate
low intensity businesses or professional offices that are designed and sited to be
PLANNING & ZONING COMMISSION
STAFF REPORT
November 21, 2013
Case No. SP-13-021
Site Plan
Trophy Club Medical Office Building
Lot 1, Block 1
Trophy Club Village Centre
Planning and Zoning Commission Page 24 of 30 Meeting Date: November 21, 2013
compatible with nearby residential uses and which primarily provide services to
residents of the community.
Planned Structures
The applicant is proposing to construct a single professional office building for
possible medical uses to be located on the southern portion of the property, as
shown as Lot 1, Block 1 on the Site Plan. The proposed structure will be 8, 711
square feet in size.
Any future structure(s) for the northern lot (Lot 2) of the site will require a
separate Site Plan.
Setbacks
A 30-foot building setback has been provided adjacent to Parkview Drive and the
Medlin Middle School driveway.
A 15-foot Landscape Buffer has been provided as required adjacent to Parkview
Drive and the Medlin Middle School driveway.
Height
PD- 27 regulations do not include maximum building heights.
The building proposed on this site is one story in height and will not exceed 30-
feet with a signage tower not to exceed 45-feet, 3-inches.
Parking Requirements
Approximate square footage of the proposed building is as follows:
Square Footage – Medical / Office Building: 8,711
Based on square footage and use, 64 parking spaces are required, including 3
handicap accessible spaces. The applicant has provided 64 parking spaces with
6 handicap accessible spaces, which meets the Town's regulations.
Landscape Plan
Landscape Plans shall be in accordance with Section 47 (Chapter 13-Zoning
Ordinance, Article VII-Development & Design Standards, Section 7.03
Landscaping Regulations) of the Town of Trophy Club Ordinance.
PD-27 and Section 7.03 of the Town of Trophy Club Ordinance requires that the
front setback area contain landscaping to screen the parking areas. Adjacent to
Parkview Drive the applicant is proposing trees, to include 2 Live Oaks, 8
Chinkapin Oaks and 5 Burr Oaks. Along Medlin Middle School driveway, trees
proposed include 1 Live Oak, 6 Chinkapin Oaks and 5 Burr Oaks. These
proposed trees will be 4 inches in caliper and will meet the Town requirements.
Planning and Zoning Commission Page 25 of 30 Meeting Date: November 21, 2013
Shrubs shall be provided between the trees such that a screen of a minimum of
three feet in height shall screen the parking areas. The applicant is proposing 87
shrubs along Parkview Drive and 81 shrubs along Medlin Middle School
driveway.
Tree Mitigation
There are no trees located on the property.
Building Elevations
PD-27 requires all principal and accessory buildings and structures to be of
exterior fire resistant construction having a minimum of eighty (80) percent of the
total exterior walls, excluding doors and windows, constructed of brick, stone,
cast stone, stucco or split face concrete block.
The applicant's plans call for a combination of stucco and brick with a concrete
tile roof. An “Expression Line” (brick course) has been provided along the top of
the first floor plate as required by the “Village Center” portion of PD-27.
The building meets the Town's masonry and elevation requirements.
Photometrics Plan
The site plan package provides a photometric lighting plan detailing the
placement of fixtures on the building elevations, lamp types, and average
illumination of each fixture.
Exterior lighting fixtures shall direct light toward the ground, and shall be shielded
to promote the minimal spread of light. The plan shows foot candle limitations at
adjacent property lines were less than 0.1 foot candle.
The plan complies with the Town’s regulations.
STAFF FINDINGS: The applicant is requesting site plan approval for Phase 1 of
a two phase project. The development proposed by the applicant is appropriate
for the “Village Center” section of the PD-27 district.
This proposed phase will consist of one building and a concrete parking lot. This
meets the Town standards.
SUGGESTED MOTION: Approval of the overall Site Plan.
ch
Attachments: Application
Rolled Set of Plans – 24x36
Planning and Zoning Commission Page 26 of 30 Meeting Date: November 21, 2013
P
l
a
n
n
i
n
g
a
n
d
Z
o
n
i
n
g
C
o
m
m
i
s
s
i
o
n
P
a
g
e
2
7
o
f
3
0
M
e
e
t
i
n
g
D
a
t
e
:
N
o
v
e
m
b
e
r
2
1
,
2
0
1
3
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-758-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/17/2013 Planning & Zoning Commission
On agenda:Final action:11/21/2013
Title:Presentation of proposed revisions to Town Sign Ordinance relative to ballfield sponsorship signage,
real estate signage and political signage; discussion of same.
Attachments:
Action ByDate Action ResultVer.
Presentation of proposed revisions to Town Sign Ordinance relative to ballfield sponsorship signage, real
estate signage and political signage; discussion of same.
Planning and Zoning Commission Page 28 of 30 Meeting Date: November 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-756-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/15/2013 Planning & Zoning Commission
On agenda:Final action:11/21/2013
Title:Staff liaison update of current and future items; questions and/or discussion.
Attachments:
Action ByDate Action ResultVer.
Staff liaison update of current and future items; questions and/or discussion.
Planning and Zoning Commission Page 29 of 30 Meeting Date: November 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-757-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/15/2013 Planning & Zoning Commission
On agenda:Final action:11/21/2013
Title:Items for future agendas.
Attachments:
Action ByDate Action ResultVer.
Items for future agendas.
Planning and Zoning Commission Page 30 of 30 Meeting Date: November 21, 2013