Minutes P&Z 03/16/2000MINUTES OF REGULAR SESSION FOR THE
PLANNING AND ZONING COMMISSION
TOWN OF TROPHY CLUB
16 March 2000
The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a regular
session on 16 March, 2000, at 6:00 P.M. in the Boardroom of the Trophy Club Administration
Building, 100 Municipal Drive, Trophy Club, Texas 76262.
COMMISSIONERS PRESENT:
Mike Hamper
Gene Hill
Donald Cotton
Rick Gilliland
Clayton Reed
David Schaaf
Roger Williams
Chairman
Vice -Chairman
Member
Member
Member
Member
Member
STAFF AND GUESTS PRESENT:
[arrived at 6:09 p.m.]
Kerin C. Fleck Planning & Zoning Coordinator
Lt. Briggs Police Lieutenant
Ann Duffey Trophy Club Woman's Club Garage Sale Chairperson for 2000
Scott Whitmore Resident
Chairman Hamper called the meeting to order at 6:OOp.m. and announced a quorum
was present.
2. DISCUSSION AND APPROPRIATE ACTION REGARDING THE GRANTING OF A
SPECIAL PRIVILEGE USE PERMIT TO THE TROPHY CLUB WOMAN'S CLUB,
ALLOWING FOR A COMMUNITY GARAGE SALE ON SATURDAY, APRIL 29, 2000,
WITH AN ALTERNATE "RAIN DAY" ON SUNDAY, APRIL 30,2000; AND
SATURDAY, SEPTEMBER 30, 2000 WITH AN ALTERNATE "RAIN DAY" ON
SUNDAY, OCTOBER 1, 2000, (APPLICANT, ANN DUFFEY, TCWC GARAGE SALE
CHAIRPERSON FOR 2000).
Ms. Duffey addressed the Commission:
Ms. Duffey stated for the record that the Woman's Club would meet all conditions of the Police
Department.
Motion: Hill
Second: Reed
Ayes: Hamper, Gilliland, Schaaf, Williams
Nays: none
Approved: 6-0
Motion carried.
This item will be recommended for approval to the Town Council.
Planning & Zoning Regular Session 16 March 2000
3. DISCUSSION AND APPROPRIATE ACTION REGARDING THE REQUEST FOR A
WAIVER TO FENCE ORDINANCE NO. 1999-01, AT 1042 WILSHIRE DRIVE,
SECTION 5, LOT 426, (APPLICANT, SCOTT WHITMORE, HOMEOWNER).
Mr. Whitmore addressed the Commission:
Mr. Whitmore informed the Commission that he had used the services of a fence sub -contractor
that is no longer in business. Mr. Whitmore assumed that the sub -contractor would take care of
all Town requirements such as pulling a fence permit.
The Commission told Mr. Whitmore that ultimately the homeowner is responsible for satisfying
all Town requirements.
Mr. Whitmore stated that he had spoken with his neighbors before he had the fence installed,
and none of them had any objections. He also went on to say that the fence on the property to
the west of his lot is positioned approximately two (2) feet below his lot, basically making this
eight (8) foot fence, a six (6) foot fence.
The Commission reviewed photographs of the fence.
Commissioner Schaaf asked if there have been any complaints about the height of the fence
reported to the Town. Ms. Fleck stated that the fence has been in place for about a little over a
month, and no residents have contacted the Town opposing the eight- (8) foot height of the
fence.
Commissioner Williams told Mr. Whitmore that the Commission was simply making a
recommendation to the Town Council, and they would have the final determination to grant or
deny the request.
Motion:
Williams
Second:
Reed
Ayes:
Hill, Hamper, Gilliland, Schaaf
Nays:
none
Approved:
6-0
Motion carried.
This item will be recommended to the Town Council that this waiver be approved.
Chairman Hamper asked the Commission if it would be appropriate to add a provision to the
motion so that the Council clearly understands that this is a site-specific approval?
Amended Motion:
Second:
Ayes:
Nays:
Approved:
Motion carried.
Williams
Gilliland
Hill, Hamper, Reed, Schaaf
none
6-0
This item will be recommended to the Town Council for approval, based on the hardship created
because of the privacy issue at 1042 Wilshire Drive, with the provision that this fence waiver is
site specific.
PAI
Planning & Zoning Regular Session 16 March 2000
At this time, the Commission asked Ms. Fleck to call Mr. Harbin to determine whether or not he
will be in attendance at this meeting.
Chairman Hamper informed the Commission of the events that had transpired at the Town
Council meeting 7 March 2000.
Due to Mr. Harbin's absence at the previous Town Council meeting, the zone change and the
preliminary plat had been given a motion to continue to a date certain, 21 March 2000.
These items are back on the Planning & Zoning agenda in order to clear up any outstanding
issues in the zoning ordinance, so that it may be ready to present to the Town Council for final
approval.
Chairman Hamper asked the Commission to skip to agenda item #6, while they wait for Mr.
Harbin.
6. REPORTS FROM COMMISSIONERS.
Chairman Hamper stated that he received a phone call from a resident who lives close to the
intersection of Trophy Wood Drive and Indian Creek Drive. This resident stated that in four -five
years he would have to replace his railroad ties, and he wanted the Commission to grant him a
waiver immediately so that whenever he has to replace them, he could do so with railroad ties.
Chairman Hamper informed the resident that he would have to replace the wall with approved
materials, not railroad ties.
The Commission discussed the new masonry requirement for chimneys and the changes to the
fence ordinance.
Vice Chairman Hill updated the Commission on the Corp. Land.
Mr. Harbin arrived and addressed the Commission:
4. DISCUSSION AND REVIEW REGARDING THE ZONING ORDINANCE FOR THE
74.956 ACRE TRACT KNOWN AS WATERS EDGE @ HOGAN'S GLEN, PD -22,
(APPLICANT, JOHN HARBIN, VICE PRESIDENT, BECK PROPERTIES.)
The following changes were made to the ordinance:
EXHIBIT "C" Section K. FENCES / WALLS / RETAINING WALLS: 6 Fencing. No fencing,
screening walls (excluding a/c condensing unit), or combination thereof shall be located in any
required front yard or side yard adjacent to a street.
7. A/C Condensing Unit: Shall not be visible from the street. Screening of a/c unit shall be
constructed of the same material as the residence. The minimum height shall totally obscure
the a/c unit.
EXHIBIT "C" Section Q. PRIVATE STREETS: 3. Retention of Easements: (d) permitting
the Town to remove any vehicle or obstacle within the private street IQ4 that impairs emergency
access.
Commissioner Schaaf addressed Mr. Harbin and asked him if he might consider the removal of
lot 32, block 4, the Villas neighborhood, in order to open up the green space, and the
9
Planning & Zoning Regular Session 16 March 2000
appearance of an "alleyway" look. Also, lot 18, block 3, the Villas neighborhood, creates a
clear line between the lot and the open space, instead of having one large lot with an
uncommon amount of open space.
Mr. Harbin that he would reconfigure the layout of those two lots, to reflect the suggestions of
the Commission.
The following residents addressed the Commission:
Mr. Don Himes 57 Meadowbrook Lane
Mr. Gary McMickel 55 Meadowbrook Lane
Chairman Hamper responded to questions raised by the two residents.
5. DISCUSSION AND REVIEW REGARDING THE PRELIMINARY PLAT FOR THE 7.677
ACRE TRACT KNOWN AS WATERS EDGE @ HOGAN'S GLEN PHASE 1, PD -22,
(APPLICANT, JOHN HARBIN, V. P., BECK PROPERTIES.)
The Commission discussed the comments from a memo from Mr. Boutwell dated 27 January
2000.
Chairman Hamper stated that the preliminary plat is ready to move on to the next step, approval
by the Town Council.
7. REPORTS FROM STAFF.
Ms. Fleck had no items for discussion.
8. ADJOURNMENT:
Chairman Hamper adjourned the meeting.
-Ge�n,4 Hilf, Vice Chairman
I
lizt4-'k-
Kr-in- C. Fleck, Plannir-6 and Zoning Coordinator
KCF/P LAN N I NG&ZON I NG/M IN UTES/2000/FEB/0203200OWKS H P [05032000]
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