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Minutes P&Z 04/18/2002MINUTES OF A PUBLIC HEARING & REGULAR SESSION FOR THE PLANNING AND ZONING COMMISSION TOWN OF TROPHY CLUB 18 APRIL 2002 The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a Public Hearing and a Regular Session on 18 April 2002, at 7:00 pm in the Boardroom of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. COMMISSIONERS ATTENDANCE: Chairman Hill present Vice Chairman Gilliland present Commissioner Ashby present Commissioner Reed present Commissioner Rodgers present Commissioner Sheridan present Commissioner Stephens present Chairman Hill called the meeting to order at 7:04 pm, and announced a quorum was present. STAFF AND GUESTS PRESENT: Kerin C. Fleck Dan Boutwell Paul Rosenberger Paul Spain Bill Hutchison John Garrison Amy Jackson Planning & Zoning Coordinator Planning Consultant Community Development Director Applicant, Developer/ Terra Land Development Co. Applicant, Developer/ The Cirrus Group Applicant, Architect/ GSR Andrade Architects Applicant, DFW Signs 1. CALL TO ORDER AND ANNOUNCE A QUORUM. PUBLIC HEARING 2. PLANNING & ZONING COMMISSION TO OPEN PUBLIC HEARING. A motion was made to open the public hearing. Motion: Reed Second: Ashby Ayes: Hill, Gilliland, Rodgers, Sheridan, Stephens Nays: None Action: 7-0 Motion carried. Planning & Zoning Commission Public Hearing & Regular Session Meeting 18 April 2002 3. PLANNING & ZONING COMMISSION TO CONDUCT A PUBLIC HEARING RELATIVE TO THE FOLLOWING: Chairman Hill read the following caption into the record: A. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO. 2001-25 P&Z, THE SAME BEING AN ORDINANCE REPEALING ORDINANCE NO. 96-09 OF THE TOWN AND ADOPTING NEW PROVISIONS FOR PD PLANNED DEVELOPMENT NO. 16, A CERTAIN TRACT OF LAND DESCRIBED AS A 23.5361 ACRE TRACT OF LAND AND GENERALLY KNOWN AS THE KNOLL; ADOPTING NEW PROVISIONS TO AMEND EXHIBIT C, DEVELOPMENT STANDARDS, BY CHANGING PARAGRAPH M, UTILITIES, TO PROVIDE ADDITIONAL REGULATIONS FOR THE LOCATION OF ELECTRIC TRANSFORMERS; PROVIDING FOR AN AMENDMENT TO THE OFFICIAL ZONING MAP OF THE TOWN; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. APPLICANT: TERRA LAND DEVELOPMENT CO. (PDAMD-02-002) Mr. Spain addressed the Commission and explained the reason for the relocation of the utility transformers. By allowing the transformers to be placed in the front, just behind the front yard building line, no trees would have to be removed. The front yard is usually depleted of trees anyway, with the water lines and driveways. There were no requests to speak from the public. Chairman Hill read the following caption into the record: B. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO. 2000-06 P&Z OF THE TOWN, THE SAME BEING THE COMPREHENSIVE ZONING ORDINANCE, AND AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN TRACT OF LAND DESCRIBED AS A 7.843 ACRE TRACT OF LAND LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY 114, EAST OF PD NO. 7, THE PLANTATION APARTMENTS, AND SOUTH OF HERITAGE COURT SOUTH, AND BEING MORE PARTICULARY DESCRIBED IN EXHIBIT "A", ATTACHED HERETO AND INCORPORATED HEREIN, FROM ITS CURRENT ZONING OF "CG", COMMERCIAL GENERAL, TO PD PLANNED DEVELOPMENT NO. 23, TROPHY CLUB MEDICAL PLAZA; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE N:\kfleck\Private\PLANNING & ZONING\Minutes\2002\Apr\04182002 PH & REG SESSION.doc [6/21/02 10:10:08 AM] Planning & Zoning Commission Public Hearing & Regular Session Meeting 18 April 2002 TOWN; PROVIDING THAT THE ZONING MAP SHALL REFLECT THE PD PLANNED DEVELOPMENT NO. 23 ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A DEVELOPMENT/SITE PLAN; PROVIDING DEVELOPMENT STANDARDS; PROVIDING BUILDING ELEVATIONS; PROVIDING SITE LINE STUDIES; PROVIDING A LANDSCAPE PLAN AND PLANT LIST; PROVIDING A CIVIL SITE PLAN; PROVIDING FOR A PHOTOMETRIC PLAN AND LIGHT FIXTURES; ESTABLISHING SIGN CRITERIA; ESTABLISHING RETAINING WALL AND FENCE CRITERIA; SETTING FORTH A DEVELOPMENT SCHEDULE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. (ZCA-01-002.1) Mr. Hutchison addressed the Commission and explained why this item was back on the Planning & Zoning Commission's agenda. The Cirrus Group had been approached by a cancer treatment center about the possibility of adding that use/facility to their development. The proposed use change caused the site plan to be slightly modified. There are also additional modifications to building elevations, site line studies, landscape plan, etc. The changes were substantial enough in the opinion of staff to require the Commission's recommendation. Mr. Garrison informed the Commission that there have been two additional items added to the PD proposal: A Photometric Plan A Retaining Wall Detail There were no requests to speak from the public. 4. PLANNING & ZONING COMMISSION TO CLOSE PUBLIC HEARING AND/OR CONTINUE TO A DATE CERTAIN. A motion was made to close the public hearing. Motion: Reed Second: Ashby Ayes: Hill, Gilliland, Rodgers, Sheridan, Stephens Nays: None Action: 7-0 Motion carried. N:\kfleck\Private\PLANNING & ZONING\Minutes\2002\Apr\04182002 PH & REG SESSION.doc [6/21/02 10:10:08 AMS Planning & Zoning Commission Public Hearing & Regular Session Meeting 18 April 2002 5. PLANNING & ZONING COMMISSION TO CONVENE INTO A REGULAR SESSION. *REGULAR SESSION 6. DISCUSSION AND CONSIDERATION OF APPROPRIATE ACTION RELATIVE TO THE PLANNING & ZONING COMMISSION'S RECOMMENDATION TO THE TOWN COUNCIL REGARDING THE ADOPTION OF THE FOLLOWING: A. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO. 2001-25 P&Z, THE SAME BEING AN ORDINANCE REPEALING ORDINANCE NO. 96-09 OF THE TOWN AND ADOPTING NEW PROVISIONS FOR PD PLANNED DEVELOPMENT NO. 16, A CERTAIN TRACT OF LAND DESCRIBED AS A 23.5361 ACRE TRACT OF LAND AND GENERALLY KNOWN AS THE KNOLL; ADOPTING NEW PROVISIONS TO AMEND EXHIBIT C, DEVELOPMENT STANDARDS, BY CHANGING PARAGRAPH M, UTILITIES, TO PROVIDE ADDITIONAL REGULATIONS FOR THE LOCATION OF ELECTRIC TRANSFORMERS; PROVIDING FOR AN AMENDMENT TO THE OFFICIAL ZONING MAP OF THE TOWN; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. APPLICANT: TERRA LAND DEVELOPMENT CO. (PDAMD-02-002) Mr. Boutwell briefed the Commission. Due to deregulation, several utility companies have been locating the transformers in the front of lots. The best compromise in this situation would be to place them behind the front yard building line. Vice Chairman Gilliland asked about the landscaping. Commissioner Rodgers asked that the transformer landscaping material be initially planted at a height to screen the box. Commissioner Ashby had no comments. Commissioner Reed had no comments. Commissioner Stephens had no comments. Commissioner Sheridan had no comments. Mr. Spain suggested language to add to the amendment in order to clarify the screening. N:\kfleck\Private\PLANNING & ZONING\Minutes\2002\Apr\04182002 PH & REG SESSION.doc [6/21/02 10:10:08 AM] Page 4 of 8 Planning & Zoning Commission Public Hearing & Regular Session Meeting 18 April 2002 Section 2 (M) was rewritten as follows: All utilities shall be underground. Electric transformers shall be pad mounted and located at the rear of lots, or in the front of lots set back to a distance that is a minimum of twelve (12 inches) behind the building setback line, or in any location shown on an approved subdivision plat consistent with applicable ordinances. Screening shall consist of landscape or masonry that matches the principal structure and shall screen the transformers from the view of the right-of- way at a height and density sufficient to screen the view at the initial time of planting or construction. A motion was made to approve the amendment request, as modified: Motion: Gilliland Second: Sheridan Ayes: Hill, Ashby, Reed, Rodgers, Stephens Nays: None Action: 7-0 Motion carried. This item will be presented for the Town Council's review and action at a public hearing 20 May 2002. B. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO. 2000-06 P&Z OF THE TOWN, THE SAME BEING THE COMPREHENSIVE ZONING ORDINANCE, AND AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN TRACT OF LAND DESCRIBED AS A 7.843 ACRE TRACT OF LAND LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY 114, EAST OF PD NO. 7, THE PLANTATION APARTMENTS, AND SOUTH OF HERITAGE COURT SOUTH, AND BEING MORE PARTICULARY DESCRIBED IN EXHIBIT "A", ATTACHED HERETO AND INCORPORATED HEREIN, FROM ITS CURRENT ZONING OF "CG", COMMERCIAL GENERAL, TO PD PLANNED DEVELOPMENT NO. 23, TROPHY CLUB MEDICAL PLAZA; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE ZONING MAP SHALL REFLECT THE PD PLANNED DEVELOPMENT NO. 23 ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A DEVELOPMENT/SITE PLAN; PROVIDING DEVELOPMENT STANDARDS; PROVIDING BUILDING ELEVATIONS; PROVIDING SITE LINE STUDIES; PROVIDING A LANDSCAPE PLAN AND PLANT LIST; PROVIDING A CIVIL SITE PLAN; PROVIDING FOR A PHOTOMETRIC PLAN AND LIGHT FIXTURES; ESTABLISHING SIGN CRITERIA; ESTABLISHING RETAINING WALL AND FENCE CRITERIA; SETTING FORTH A DEVELOPMENT SCHEDULE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; N:\kfleck\Private\PLANNING & ZONING\Minutes\2002\Apr\04182002 PH & REG SESSION.doc [6/21/02 10:10:08 AM] Planning & Zoning Commission Public Hearing & Regular Session Meeting 18 April 2002 PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. (ZCA-01-002.1) The following property owner addressed the Commission: Tina Joslin - 7 Valleywood Court, Trophy Club, Texas 76262 Commissioner Rodgers clarified that the original use would not be eliminated. Mr. Hutchison stated that the all of the original uses were still included. He went on to say there would be all modalities, a surgery center, 23 -hour ambulatory, etc. There will be an urgent care component but the facility will not be a trauma center. Phase 11 is purely conceptual at this point. When development draws closer to phase 11, it will be amended as needed. A motion was made to recommend approval of the zone change. Motion: Sheridan Second: Rodgers Ayes: Hill, Gilliland, Ashby, Reed, Stephens Nays: None Action: 7-0 Motion carried. This item will be presented for the Town Council's review and action at a public hearing 6 May 2002. 7. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE REQUEST FOR AMENDED FINAL PLAT APPROVAL OF A 23.5361 ACRE TRACT OF LAND ZONED PD -16, THE KNOLL, LOCATED GENERALLY TO THE NORTH OF GREENHILL TRAIL, WEST OF PANORAMA TRAIL AND SOUTHWEST OF RIDGEVIEW LANE. APPLICANT: TERRA LAND DEVELOPMENT COMPANY. (AFP -02-002) Mr. Spain addressed the Commission and explained that the zoning amendment just approved in agenda item 6A, conflicts with the current plat for The Knoll. By approving the Amended Final Plat, the plat and the zoning for the land will be in harmony. A motion was made to approve the Amended Final Plat. Motion: Reed Second: Gilliland Ayes: Hill, Ashby, Rodgers, Sheridan, Stephens Nays: None Action: 7-0 Motion carried. 8. PRESENTATION AND DISCUSSION RELATIVE TO CHANGES OF DETAILS TO THE SITE PLAN WHICH DO NOT ALTER THE BASIC PHYSICAL RELATIONSHIP OF THE PROPERTY N:\kf1eck\Pdvafe\PLANN1NG & ZONING\Minutes\2002\Apr\04182002 PH & REG SESSION.doc [6/21/02 10:10:08 AM] Planning & Zoning Commission Public Hearing & Regular Session Meeting 18 April 2002 TO ADJACENT PROPERTY, DO NOT ALTER THE USE PERMITTED, INCREASE THE DENSITY, FLOOR AREA, HEIGHT, OR REDUCE THE YARDS PROVIDED AT THE BOUNDARY OF THE SITE AS INDICATED ON THE APPROVED SITE PLAN FOR A 23.5361 ACRE TRACT OF LAND ZONED PD -16, THE KNOLL, LOCATED GENERALLY TO THE NORTH OF GREENHILL TRAIL, WEST OF PANORAMA TRAIL AND SOUTHWEST OF RIDGEVIEW LANE. APPLICANT: TERRA LAND DEVELOPMENT COMPANY. Ms. Fleck explained to the Commission that this item was simply a discussion item. The Commission complimented Mr. Spain on the Landscape Plan. Chairman Hill excused Mr. Spain. 9. DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE PROPOSED REQUEST FOR AN AMENDMENT TO THE SIGNAGE CRITERIA FOR PD -13, THE VILLAGE @ TROPHY CLUB, TRACT 4. APPLICANT: DFW SIGNS Ms. Jackson addressed the Commission. The bank is looking for more visibility from SH 114. The monument sign proposed is an aluminum face, backed with Plexiglass and routed letters. The base and sides of the existing sign would not be disturbed. The new sign would just take the place of the sign currently there. The wall sign proposed is a twenty-six inch (26") illuminated channel letter sign, with a white Plex face. Commissioner Sheridan stated that he was in favor of the request. Commissioner Reed and Chairman Hill concurred with Commissioner Sheridan. The Commission recommended Ms. Jackson return to the next P&Z meeting with a more subtle look to the monument sign. 10. STAFF QUESTIONS FOR COMMISSION: A. FENCE ORDINANCE REVISION Ms. Fleck discussed the fence ordinance with the Commission. 11. ADJOURNMENT. Chairman Hill adjourned the meeting at approximately 9:17 pm. N:\kf1eck\Private\PLANN1NG & ZONING\Minutes\2002\Apr\04182002 PH & REG SESSION.doc [6/21/02 10:10:08 AM] Planning & Zoning Commission Public Hearing & Regular Session Meeting 18 April 2002 Gene Hill, C man Kein C. Fleck, Planninq(& zoning coordinator I Om I 0 N:\kfleck\Private\PLANNING & ZONING\Minutes\2002\Apr\04182002 PH & REG SESSION.doc [6/21/02 10:10:08 AM]