Minutes P&Z 11/21/2002MINUTES OF A
PUBLIC HEARING & REGULAR SESSION
FOR THE
TOWN OF TROPHY CLUB
PLANNING AND ZONING COMMISSION
21 NOVEMBER 2002
The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a Public
Hearing and a Regular Session on 21 November 2002, at 7:00 pm in the Public Works
Conference Room of the Public Works Building, 100 Municipal Drive, Trophy Club, Texas
76262.
COMMISSIONERS ATTENDANCE:
Chairman Hill
Vice Chairman Gilliland
Commissioner Ashby
Commissioner Reed
Commissioner Rodgers
Commissioner Sheridan
Commissioner Stephens
STAFF AND GUESTS PRESENT:
Kerin C. Fleck
Dan Boutwell
Hap Bagget
Rick Horn
Jay E, Marsh
David Cunningham
Randy Rutledge
present
present
arrived at 7:17 pm
excused
present
present
excused
Planning & Zoning Coordinator
Planning Consultant
Oakmont Enterprises
Pate Engineers
Pate Engineers
Midwest Realty
Property Owner, 5 Jamie Court
CALL TO ORDER AND ANNOUNCE A QUORUM.
Chairman Hill called the meeting to order at 7:04 pm, and announced a quorum was
present.
PUBLIC HEARING
2. PLANNING & ZONING COMMISSION TO OPEN PUBLIC HEARING.
3. PLANNING & ZONING COMMISSION TO CONDUCT A PUBLIC HEARING RELATIVE TO
THE FOLLOWING:
Chairman Hill read the caption into the record.
Planning & Zoning Commission
Public Hearing & Regular Session Meeting
21 November 2002
A. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING
ORDINANCE NO. 2000-06 P&Z OF THE TOWN, THE SAME BEING THE
COMPREHENSIVE ZONING ORDINANCE, AND AMENDING THE OFFICIAL
ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN
TRACT OF LAND DESCRIBED AS A 16.0 ACRE TRACT OF LAND LOCATED
GENERALLY TO THE NORTH OF STATE HIGHWAY 114, WEST OF T. W. KING
ROAD AND SOUTH OF HANNA COURT AND JAMIE COURT, AND BEING
MORE PARTICULARLY DESCRIBED IN EXHIBIT "A" ATTACHED HERETO AND
INCORPORATED HEREIN FROM ITS CURRENT ZONING OF "CG"
COMMERCIAL GENERAL, TO PD PLANNED DEVELOPMENT NO. 25, TROPHY
WOOD CENTER, WITH MIXED USES INCLUDING RETAIL USES, RETAIL AND
HOTEL USES AND OFFICE USES; PROVIDING THAT THE 16.0 ACRE TRACT OF
LAND SHALL BE DIVIDED INTO NINE (9) SEPARATE TRACTS WITH MIXED USES
AS FOLLOWS: TRACT 1, TRACT 2, TRACT 3, TRACT 4, AND TRACT 8 FOR RETAIL
USES; TRACT 5, TRACT 7, AND TRACT 9 FOR RETAIL AND HOTEL USES; AND
TRACT 6 FOR OFFICE USES; PROVIDING THAT THE USES ALLOWED ON SUCH
TRACT OF LAND SHALL BE IN ACCORDANCE WITH AND SUBJECT TO THE
REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE, THIS
ORDINANCE ADOPTING PD PLANNED DEVELOPMENT DISTRICT NO. 25, AND
ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE
ZONING MAP SHALL REFLECT THE PD PLANNED DEVELOPMENT NO. 25
ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A CONCEPT
PLAN, PROVIDING DEVELOPMENT STANDARDS; PROVIDING A LANDSCAPE
PLAN AND PLANT LIST; REQUIRING SUBSEQUENT TOWN APPROVAL OF
BUILDING ELEVATIONS, SITE LINE STUDIES, CIVIL SITE PLANS, PHOTOMETRIC
PLAN AND LIGHT FIXTURES, SIGN CRITERIA, DEVELOPMENT SCHEDULES FOR
THE INDIVIDUAL TRACTS AND THE ENTIRE TRACT AND OTHER REQUIREMENTS
APPLICABLE TO PD PLANNED DEVELOPMENT DISTRICT NO. 25; PROVIDING A
CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING FOR
SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENCE AND A SEPARATE
OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH
A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVING AND
EFFECTIVE DATE. (ZCA-02-004)
Rick Horn addressed the Commission and introduced Hap Baggett of Synergy
Properties and David Cunningham of Midwest Realty representing the intended
owner/developer of the site.
Mr. Cunningham addressed the Commission. The plan for the property at this time is to
put into place a horizontal development in order to prepare the land for use. This is a
continuous twenty-two (22) acre site, The property currently being bought from Mr.
Holley and Mr. Bagget are the front sixteen (16) acres. A group has retained the back
six (6) acres for a possible medical office complex in the future,
The sixteen (16) acres currently retains a zoning of CG - Commercial General, Staff
suggested a Planned Development District zoning for this site in order to better define
the uses and some of the site details.
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a
Planning & Zoning Commission
Public Hearing & Regular Session Meeting
21 November 2002
The project is planned to be a commercial development with a number of uses. The
proposed uses include a restaurant drive-in for tracts 1 and 2; sit down restaurants for
tracts 3 and 4. Tract 5 will be office and tract 8 will be retail. Tract 5, 7 and 9 are
proposed to have hotel uses with tract 5 also having retail and restaurant uses and tract
9 having retail. Trophy Wood Drive will be extended down to the service road for State
Highway 114, Pending zoning approval, work on Trophy Wood Drive is projected to be
completed by July 2003, The back six (6) acres will close approximately one (1) month
following the completion of Trophy Wood Drive.
There were no requests to speak from the public,
4. PLANNING & ZONING COMMISSION TO CLOSE PUBLIC HEARING AND/OR
CONTINUE TO A DATE CERTAIN.
Chairman Hill closed the public hearing at approximately 7:21 pm,
5. PLANNING & ZONING COMMISSION TO CONVENE INTO A REGULAR SESSION.
A motion was made to open the Regular Session.
Motion:
Gilliland
Second:
Rodgers
Ayes:
Hill, Ashby, Sheridan
Nays;
None
Action:
5-0
Motion carried.
*REGULAR SESSION
6. DISCUSSION AND CONSIDERATION OF APPROPRIATE ACTION RELATIVE TO THE
PLANNING & ZONING COMMISSION'S RECOMMENDATION TO THE TOWN COUNCIL
REGARDING THE ADOPTION OF THE FOLLOWING:
A. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING
ORDINANCE NO. 2000-06 P&Z OF THE TOWN, THE SAME BEING THE
COMPREHENSIVE ZONING ORDINANCE, AND AMENDING THE OFFICIAL
ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN
TRACT OF LAND DESCRIBED AS A 16.0 ACRE TRACT OF LAND LOCATED
GENERALLY TO THE NORTH OF STATE HIGHWAY 114, WEST OF T. W. KING
ROAD AND SOUTH OF HANNA COURT AND JAMIE COURT, AND BEING
MORE PARTICULARLY DESCRIBED IN EXHIBIT "A" ATTACHED HERETO AND
INCORPORATED HEREIN FROM ITS CURRENT ZONING OF "CG"
COMMERCIAL GENERAL, TO PD PLANNED DEVELOPMENT NO. 25, TROPHY
WOOD CENTER, WITH MIXED USES INCLUDING RETAIL USES, RETAIL AND
HOTEL USES AND OFFICE USES; PROVIDING THAT THE 16.0 ACRE TRACT OF
LAND SHALL BE DIVIDED INTO NINE (9) SEPARATE TRACTS WITH MIXED USES
AS FOLLOWS: TRACT 1, TRACT 2, TRACT 3, TRACT 4, AND TRACT 8 FOR RETAIL
USES; TRACT 5, TRACT 7, AND TRACT 9 FOR RETAIL AND HOTEL USES; AND
TRACT 6 FOR OFFICE USES; PROVIDING THAT THE USES ALLOWED ON SUCH
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Planning & Zoning Commission
Public Hearing & Regular Session Meeting
21 November 2002
TRACT OF LAND SHALL BE IN ACCORDANCE WITH AND SUBJECT TO THE
REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE, THIS
ORDINANCE ADOPTING PD PLANNED DEVELOPMENT DISTRICT NO. 25, AND
ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE
ZONING MAP SHALL REFLECT THE PD PLANNED DEVELOPMENT NO. 25
ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A CONCEPT
PLAN, PROVIDING DEVELOPMENT STANDARDS; PROVIDING A LANDSCAPE
PLAN AND PLANT LIST; REQUIRING SUBSEQUENT TOWN APPROVAL OF
BUILDING ELEVATIONS, SITE LINE STUDIES, CIVIL SITE PLANS, PHOTOMETRIC
PLAN AND LIGHT FIXTURES, SIGN CRITERIA, DEVELOPMENT SCHEDULES FOR
THE INDIVIDUAL TRACTS AND THE ENTIRE TRACT AND OTHER REQUIREMENTS
APPLICABLE TO PD PLANNED DEVELOPMENT DISTRICT NO. 25; PROVIDING A
CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING FOR
SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENCE AND A SEPARATE
OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH
A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVING AND
EFFECTIVE DATE. (ZCA-02-004)
Vice Chairman Gilliland stated his concern for the lack of green space, and circulation
reflected on the Concept Plan, as well as the small size of the lots, number of rooms in
the hotels and the maximum impervious area. He also felt the ten foot (10') landscape
setback to too small.
Commissioner Rodgers clarified that the site eventually would back up to the existing
Villas Planned Development.
Mr. Cunningham stated that when the back six (6) acres are developed the temporary
road currently connecting Trophy Wood to T.W. King will be taken out.
Commissioner Rodgers also stated concern over the uses proposed,
Commissioner Sheridan suggested all uses be listed in the Ordinance, not just by
referencing a section of the Use Table in the Comprehensive Zoning Ordinance. He
went on to say that the ten -foot (10') building line seemed small. He confirmed that
there would be eighty foot (80') right of ways and that the Town was aware that they
would be taking over the maintenance of the medians. He asked for clarification in the
Ordinance regarding the limited stay hotels that would not require meeting and dining
facilities.
Mr. Cunningham agreed to make the changes.
Mr. Bagget addressed the Commission and discussed the market study that had been
done on Trophy Club and the surrounding areas.
Randy Rutledge addressed the Commission,
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IN
Planning & Zoning Commission
Public Hearing & Regular Session Meeting
21 November 2002
A motion was made to approve the Planned Development as submitted with a few
adjustments including a change to the minimum landscape buffer along Trophy Wood
Drive to be increased from ten feet (10') to fifteen feet (15'), the inclusion of all the
approved uses to be listed, clarify the definition of the term "masonry" and any other
exterior materials.
Motion: Gilliland
Second: Rodgers
Commissioner Ashby suggested the motion be amended in order to clarify A(1)c(3)
pertaining to limited stay facilities.
Vice Chairman Gilliland suggested the inclusion of textured coated concrete as a form
of masonry clarification,
Chairman Hill asked the applicant to provide hours of operation for the office complex
located on tract 6,
Mr, Cunningham stated those additional items would be addressed, The hours of
operation agreed upon for tract 6 were 7:00 am - 10:00 pm.
The motion was amended to reflect three items referenced above.
Motion:
Gilliland
Second:
Rodgers
Ayes:
Hill, Ashby, Sheridan
Nays:
None
Action:
5-0
Motion carried.
This item will be recommended for approval to the Town Council at their 2 December
2002 meeting.
B. AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, REPEALING ORDINANCE NO. 2002-25P&Z ESTABLISHING
REGULATIONS GOVERNING THE CONSTRUCTION, REGULATION, AND
PERMITTING OF FENCES AND RETAINING WALLS; AND ADOPTING NEW
REGULATIONS FOR THE CONSTRUCTION, REGULATION AND PERMITTING OF
FENCES AND RETAINING WALLS; PROVIDING FOR INCORPORATION OF
PREMISES; PROVIDING DEFINITIONS; PROVIDING REGULATIONS FOR FENCES,
INCLUDING PERMIT REQUIREMENTS, HEIGHT REQUIREMENTS, AND TYPE OF
FENCE AND CONSTRUCTION; PROVIDING RETAINING WALL REGULATIONS,
INCLUDING PERMIT REQUIREMENTS, HEIGHT REQUIREMENTS, AND TYPE OF
RETAINING WALL AND CONSTRUCTION; PROVIDING REGULATIONS FOR
OUTDOOR ANIMAL RUNS, INCLUDING PERMIT REQUIREMENTS AND TYPE OF
OUTDOOR ANIMAL RUN AND CONSTRUCTION; PROVIDING FOR SCREENING;
PROVIDING REGULATIONS FOR GOLF COURSE LOTS; PROVIDING FOR
MAINTENANCE OF NON -LIVING MATERIAL; PROVIDING FOR MAINTENANCE
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Planning & Zoning Commission
Public Hearing & Regular Session Meeting
27 November 2002
OF LIVING MATERIAL; PROVIDING FOR ADDITIONAL SCREENING AND
FENCING; PROVIDING FOR PERIMETER FENCING; PROVIDING FOR
INSPECTION; PROVIDING FOR MAINTENANCE/REPLACEMENT; PROVIDING
FOR WAIVERS AND APPEALS; PROVIDING A CUMULATIVE REPEALER CLAUSE;
PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A
PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00)
FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR
CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT
AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
Ms, Fleck briefed the Commission about the change to the Ordinance.
A motion was made to recommend adoption of the repeal, The Commission was
asked by the Town Council to make changes to the Fence Ordinance in order to
exclude pool barriers from the parallel fencing requirements.
A motion was made to recommend approval of the Fence Ordinance repeal.
Motion:
Gilliland
Second:
Sheridan
Ayes:
Hill, Ashby, Rodgers
Nays; None
Action: 5-0
Motion carried.
This item will be recommended for approval to the Town Council at their 2 December
2002 agenda.
. 0 10111 •
Chairman Hill adjourned the meeting at approximately 8:46 pm.
Gene Hill, Chairman
r
Ke in C. Fleck, Plannin6 & Zoning Coordinator
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on