Minutes P&Z 04/15/2004MINUTES OF A
PUBLIC HEARING & REGULAR SESSION
FOR THE
TOWN OF TROPHY CLUB
PLANNING AND ZONING COMMISSION
15 APRIL 2004
The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a Public
Hearing and a Regular Session on 15 April 2004, at 7:00 pm in the Boardroom of the
Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262.
COMMISSIONERS ATTENDANCE:
Chairman Hill
present
Vice Chairman Stephens
present
Commissioner Moss
excused
Commissioner Reed
present
Commissioner Rodgers
excused
Commissioner Sheridan
present
STAFF AND GUESTS PRESENT:
Kerin C. Fleck Planning & Zoning Coordinator
Karen Mitchell Planning Consultant
Marcus Wood Applicant, Authorized Agent for 7 -Eleven
Randy Gerdes Applicant, Charter Associates, Inc.
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Chairman Hill called the meeting to order at 7:02 pm, announced a quorum was
present and explained the format of the meeting for the benefit of the audience.
PUBLIC HEARING
2. PLANNING & ZONING COMMISSION TO OPEN PUBLIC HEARING.
A motion was made to open the Public Hearing,
Motion;
Sheridan
Second:
Stephens
Ayes:
Hill, deed
Nays:
None
Action:
Approved, 4-0
Motion carried.
3. PLANNING & ZONING COMMISSION TO CONDUCT A PUBLIC HEARING RELATIVE TO
THE FOLLOWING:
Planning & Zoning Commission
Public Nearing & Regular Session Meeting
5 .April 20014
Chairman Hill read the caption into the record,
A. AN APPLICATION FROM MARCUS WOOD, AUTHORIZED AGENT ON BEHALF
OF 7 -ELEVEN BEVERAGE COMPANY, INC. FOR A SPECIFIC USE PERMIT TO
ALLOW BEER AND WINE SALES FOR OFF- PREMISE CONSUMPTION ONLY AT
7 -ELEVEN CONVENIENCE STORE # 32921, ON PROPERTY LOCATED AT 2101
EAST STATE HIGHWAY 114, IN PD PLANNED DEVELOPMENT ZONING DISTRICT
NO. 13, KNOWN AS THE VILLAGE AT TROPHY CLUB. (SUP -04-001)
Marcus Wood addressed the Commission and gave a brief statement.
There were no requests to speak from the public.
4. PLANNING & ZONING COMMISSION TO CLOSE PUBLIC HEARING AND/OR
CONTINUE TO A DATE CERTAIN.
A motion was made to close the public hearing.
Motion:
Sheridan
Second:
Stephens
Ayes:
Hill, Deed
Nays:
None
Action:
Approved, 4-0
Motion carried.
5. PLANNING & ZONING COMMISSION TO CONVENE INTO A REGULAR SESSION.
Chairman Hill opened the Regular Session.
*REGULAR SESSION
6. DISCUSSION OF THE PLANNING & ZONING COMMISSION'S RECOMMENDATION TO
THE TOWN COUNCIL REGARDING THE ADOPTION OF THE FOLLOWING:
A. AN APPLICATION FROM MARCUS WOOD, AUTHORIZED AGENT ON BEHALF
OF 7 -ELEVEN BEVERAGE COMPANY, INC. FOR A SPECIFIC USE PERMIT TO
ALLOW BEER AND WINE SALES FOR OFF- PREMISE CONSUMPTION ONLY AT
7 -ELEVEN CONVENIENCE STORE # 32921, ON PROPERTY LOCATED AT 2101
EAST STATE HIGHWAY 114, IN PD PLANNED DEVELOPMENT ZONING DISTRICT
NO. 13, KNOWN AS THE VILLAGE AT TROPHY CLUB. (SUP -04-001)
Commissioner Sheridan asked staff if the application was in compliance with the Town's
Ordinance,
Staff confirmed. There were no additional comments from the Commission.
A motion was made to recommend approval of fhe application for Specific Use Permit.
Motion: Sheridan
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Planning & Zoning Commission
Public Hearing & Regular Session Meeting
15 April 2004
Second: Reed
Ayes, Hill, Stephens
Nays: None
Action: Approved, 4-0
Motion carried.
This item will be forwarded to the Town Council at their 17 May 2004 meeting.
Chairman Hill read the caption into the record,
B. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING
ORDINANCE NO. 2002-26 P&Z, THE SAME BEING AN ORDINANCE
AMENDING ORDINANCE NO. 2000-06 P&Z OF THE TOWN, THE SAME BEING
THE COMPREHENSIVE ZONING ORDINANCE, AND ADOPTING NEW
PROVISIONS FOR PD PLANNED DEVELOPMENT NO. 24, KNOWN AS LAKE
CITIES CHURCH OF CHRIST, A CERTAIN TRACT OF LAND DESCRIBED AS A
4.2821 ACRE TRACT OF LAND LOCATED GENERALLY TO THE EAST OF GLEN
EAGLES COURT, TO THE SOUTH OF INDIAN CREEK 'DRIVE AND TO THE WEST
OF PD NO. 7, THE PLANTATION APARTMENTS; PROVIDING FOR THE
INCORPORATION OF PREMISES; ADOPTING NEW PROVISIONS TO AMEND
EXHIBIT C, "DEVELOPMENT STANDARDS", BY CHANGING PARAGRAPH (v) OF
SECTION (g) ENTITLED "LANDSCAPING", TO PROVIDE NEW STANDARDS FOR
LANDSCAPING SCREENING ALONG THE WEST PARKING LOT, NORTH
NORTHWEST AND WEST NORTHWEST CORNERS OF THE BUILDING AND THE
SOUTHEAST PERIMETER PROPERTY LINE; AND BY AMENDING EXHIBIT F,
"LANDSCAPE PLAN/PLANT LIST", BY REPLACING F1 WITH A REVISED F1
ENTITLED "F1 AMENDED", BY CHANGING THE PERIMETER SCREENING
ELEMENT ALONG THE WEST PROPERTY LINE AND BEING FURTHER DESCRIBED
IN EXHIBIT "A", ATTACHED HERETO AND INCORPORATED HEREIN;
PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE
WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE
AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING A
CUMULATIVE REPEALER CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH
DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. (PDAMD-04-01 1)
Chairman Hill asked Randy Gerdes to bring the Commission up to date on the
landscape revision
Mr. Gerdes stated East Palatka dolly (EPH) will be planted at a minimum height of five to
six feet (5'-6'), approximately four feet (4') apart.
Discussion began over the height at the time of planting and whether or not the
proposed shrubs would provide the intended screening effect,
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Planning & Zoning Commission
Public Hearing & regular Session Meeting
75 April 2001
Chairman Hili inquired about the lighting, Mr. Gerdes stated the wattage has been
reduced and shields have been added to the lights to cut down the spill-over glare on
adjacent residential properties. Chairman Hill suggested the foot-candle
measurements should be verified at night.
Ms, Fleck noted the quantity of EPH noted on the landscape plan does not add up
correctly. Additionally, with four to five foot (4'-5') spacing, 104 EPH appears to be too
many. Mr. Gerdes stated he did not know what the exact number would be, The
landscaper will direct the spacing requirements, Ms. Fleck stated the Comrnission
needs exact numbers reflected on the plans.
Ms. Mitchell explained to Mr. Gerdes the importance of accurate specs on the
approved landscape plan,
Commissioner Sheridan asked if it would be appropriate to recommend this item to the
Town Council contingent on the applicant providing the appropriate quantity to staff.
Chairman Hill agreed. Ms. Mitchell directed the Commission to be very precise in their
motion.
A motion was made to recommend approval of the plant material with the list
indicating the number of East Palatka Holly based on the landscaper's
recommendation for planting/spacing. Additionally, the height of the plant material on
the "plant materials list" will accurately reflect what will be planted,
Discussion ensued among staff, the applicant and the Commission.
The following was added to the motion:
The EPH will provide an opaque shield within a twelve (12) month timeframe.
Ms. Fleck read the motion for clarification:
Adopt the "plant materials list" with the number of EPH to be determined by the
landscaper in order to ensure the height and spacing will be planted in such a manner
as to provide an opaque shield within a twelve (12) month time frame.
Motion:
Stephens
Second:
Sheridan
Ayes:
Hill, Reed
Nays:
done
Action:
Approved, 4-0
Motion carried.
This item will be forwarded to the Town Council at their 17 May 2004 meeting.
7. REVIEW AND APPROVE MINUTES:
A. 19 FEBRUARY 2004
B. 1 APRIL 2004
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11
Planning & Zoning Commission
Public Hearing & Regular Session Meeting
15 April 2004
A motion was made to approve, as written,
Motion
Reed
Second:
Stephens
Ayes:
Hill, Sheridan
Nays:
None
Action: Approved, 4-0
Motion carried.
8. ADJOURNMENT.
Chairman Hill adjourned the meeting at approximately 7:26 pm.
In ell ill, airm
Ke in C, Fleck, Planning & oning Coordinator
0TR
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