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Minutes P&Z 09/18/2008 MINUTES OF A REGULAR SESSION FOR THE TOWN OF TROPHY CLUB PLANNING AND ZONING COMMISSION SEPTEMBER 18, 2008 The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a Regular Session on September 18, 2008, at 7:00 p.m. in the Council Chambers, 100 Municipal Drive, Trophy Club, Texas 76262. COMMISSIONERS ATTENDANCE: Chairman Hill Present Vice Chairman Stephens Present Commissioner Reed Present Commissioner Sheridan Present Commissioner Forest Present Commissioner Ashby Present The Town Council appointed Mike Davidson to a two year term to the Planning and Zoning Commission effective October 1, 2008. Mr. Davidson was in the audience at this meeting and was introduced by Chairman Hill. Vice Chairman Stephens, Mr. Ashby and Mr. Sheridan were reappointed to two year terms. STAFF AND GUESTS PRESENT: Carolyn Huggins Planning & Zoning Coordinator Jeff Morrison Tomden Engineering, L.L.P. Raj Chudasama Hydra Hotels L.L.C., Owner of Lot 3R1 A.1 CALL TO ORDER AND ANNOUNCE A QUORUM. Chairman Hill called the meeting to order at 7:00 p.m. with a quorum present. B.1 REVIEW AND APPROVE MINUTES OF THE SEPTEMBER 4, 2008 PLANNING AND ZONING COMMISSION MEETING. Commissioner Reed motioned to approve the minutes of the September 4, 2008, Planning & Zoning Commission meeting. The motion was seconded by Vice Chairman Stephens. Ayes: Hill, Stephens, Reed, Forest, Ashby Nays: None Abstain: Sheridan Action: 5-0-1, Approved Planning & Zoning Commission Page 1 of 4 September 18, 2008 Minutes C.1 DISCUSSION AND RECOMMENDATION REGARDING A REQUEST FOR REPLAT OF LOTS 3R1 AND 3R2, BLOCK A, TROPHY WOOD BUSINESS CENTER. APPLICANT: HYDRA HOTELS LLC. (RP-08-015) Chairman Hill announced the case and asked the applicant to come forward. Jeff Morrison, Tomden Engineering, civil engineer for the Hampton Inn & Suites site, stated that the purpose of the replat is to redefine the lot lines between 3R1 and 3R2 and to establish drainage and utility easements on 3R1. Chairman Hill asked for a staff report and Ms. Huggins stated that this is a replat request for a 2.962 acre tract of land in Planned Development No. 25. This tract of land is located at the northwest corner of Trophy Wood Dr. and Plaza Dr. There are two lots – Lot 3R1 (Tract 7) is 2.015 acres and will be developed as a Hampton Inn & Suites and Lot 3R2 (Tract 6), which is 0.947 acres and is located adjacent to Lots 15-22 on Jamie Ct. which can eventually be developed as a one-story office building. Ms. Huggins stated that this replat is being brought forward by Hydra Hotels LLC which plans to build the Hampton Inn & Suites on Tract 7. The purpose of this replat is to remove any portion of Lot 3R2 adjoining residentially zoned property. The replat will not change the zoning or use of the tracts. The zoning for this site was approved in December 2002 and this replat does not change the zoning. The thoroughfare requirements for this commercial property have been previously met by the developer when Trophy Wood Drive and Plaza Drive were built. The PD-25 site is located within the area identified on the 1997 Comprehensive Land Use Plan for Commercial/Professional uses. This plat adheres to that Plan. Replatting of non-residential property without vacating a preceding plat requires a Public Hearing at the final authority, in this case the Town Council. The Town Council will hear this item on October 6, 2008, following publication of the notice of Public Hearing in tomorrow’s, September 19, Trophy Club Times. Staff and the Town Engineer have reviewed the plat and determined that it complies with the Subdivision Regulations, the Comprehensive Land Use Plan, the Thoroughfare Plan, the Comprehensive Zoning Ordinance, and the intent of Planned Development No. 25. Staff recommends that the Planning and Zoning Commission recommend approval to the Town Council. Chairman Hill stated that before he asks for the Commission’s discussion, comments or questions on this request for a replat of Lots 3R1 and 3R2, Block A, Trophy Wood Business Center (PD-25), to keep in mind these facts: The Town of Trophy Club Code of Ordinances, requires the following criteria for plat approval (Chapter 12-Subdivision Rules & Regulations, Section 3.05 Criteria for Plat Approval): Planning & Zoning Commission Page 2 of 4 September 18, 2008 Minutes A. The Town shall approve a plat if it conforms to: 1. The general plan, rules and ordinances of the Town and its current and future streets, alleys, parks, playgrounds, and public utilities facilities; 2. The general plan, rules and ordinances for the extension of the Town and its roads, streets, and public highways within the Town and in its extraterritorial jurisdiction, taking into account access to the extension of sewer and water mains and the instrumentalities of public utilities; 3. All requirements of the Town’s Subdivision Regulations and all rules adopted pursuant to those Regulations of the Town’s Zoning Ordinance. 4. An approved preliminary plat. Chairman Hill asked for discussion. Commissioner Ashby asked if there will be a joint access approach for these two lots. Mr. Morrison responded that there will be a joint access easement with a fire lane. Mr. Ashby asked if the developer has agreed to this access. Mr. Morrison responded affirmatively. Commissioner Sheridan asked for clarification of who is doing the plat. Pate Surveying is doing the plat and Tomlin Engineering will be performing the civil site work. Mr. Sheridan asked if Hydra is the owner or just the applicant. Mr. Morrison responded that Hydra is the property owner. Mr. Sheridan asked if they do anything else besides Hampton Inns. Mr. Chudasama, Hydra Hotels, responded that Hydra is a separate entity. Mr. Sheridan stated that he is asking because “many times we will make decisions based on a user and the user is not committed to the application being considered”. Mr. Chudasama stated that Hydra Hotels was created as an entity solely for this development; however, under their management company they do other hotels. Commissioner Sheridan stated that this plat has more drainage on it than the previous replat and he wanted to know if that is because they have a specific site plan in mind. Mr. Morrison responded that they have made an official submittal of a site plan to the Town. Mr. Sheridan stated that in the north corner there is a 15-ft. drainage easement, most of which is already in a drainage easement. What is going there and which way is it draining? Mr. Morrison responded that there is an existing culvert coming out of the residential property (Jamie Ct.) that drains onto the Hampton Inn & Suites site. Mr. Morrison stated that they will take the water into an underground storm sewer. Commissioner Sheridan stated that there are two 10-ft. easements on the plat and he would like to know what is going in those easements. Mr. Morrison stated that the one located near the temporary turnaround is where the actual storm line runs through the property. He wasn’t sure about the purpose of the drainage easement on the north side of the lot. Ms. Huggins stated that she would follow up with the Town Engineer. [In discussion the next morning with Tom Rutledge, Town Engineer, Tom stated that this drainage stubs out at the property line. When development occurs on Lot 3R2, the developer will be required to extend this easement.] Planning & Zoning Commission Page 3 of 4 September 18, 2008 Minutes Planning & Zoning Commission Page 4 of 4 September 18, 2008 Minutes Commissioner Sheridan asked if the City required the fire lanes on the plat. Mr. Morrison stated that the City did not require it, but they went ahead and did it in order to have the access easement for the common drive. Commissioner Sheridan stated that he realizes this next question isn’t a platting issue, but he’d like to know where the dumpster is going as the only logical place is by the residential. Ms. Huggins stated that at the moment the dumpster is located in that position, but one of the comments that Staff will have for Mr. Morrison is the suggestion to find another location for the dumpster. Commissioner Sheridan stated that he typically doesn’t look at fire lanes on a plat prior to a site plan but he likes the idea that the fire lanes are not on the property edge and it gives a landscape buffer to the residential and the other properties. Commissioner Sheridan stated that the northern property pin appears to be a common property pin. The purpose of this plat is to avoid any attachment to the residential, which brings into play single story versus four story zoning. Does having a common property pin achieve that? Ms. Huggins responded that she does not believe it is an issue but she will check with staff and the Town Attorney. There were no further comments and the Chairman called for a motion. Commissioner Reed made a motion to recommend to the Town Council approval of the replat of Lots 3R1 and 3R2, Block A, Trophy Wood Business Center. Vice Chairman Stephens seconded the motion. Ayes: Hill, Reed, Ashby, Forest, Stephens Nays: Sheridan Action: Approved, 5-1 D.1 ADJOURNMENT. Chairman Hill adjourned the meeting at 7:20 p.m.