Minutes P&Z 08/18/2011Trophy Club Entities
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Meeting Minutes
Planning & Zoning Commission
100 Municipal Drive
Trophy Club, Texas 75262
Thursday, August 18, 2011 7:00 PM Svore Municipal Building Boardroom
Call To Order and announce a quorum.
Chairman Hill called the meeting to order at 7:02 p.m.
COMMISSION MEMBERS:
Present: 7 - Vice Chair James Stephens, Commissioner Mike Davidson,
Commissioner Dennis Sheridan, Commissioner Dale Forest, Chairman
Gene Hill, Commissioner Clayton Reed, and Commissioner Gary Richert
STAFF PRESENT'
Carolyn Huggins, Community Development Director
COUNCIL MEMBERS PRESENT:
Larry Hoover, Mayor Pro Tem
GUESTS PRESENT:
Jim Popik, Applicant Meritorious Exception Request
1. 2011406-T Review and approve minutes of the July 7, 2011, Planning and Zoning
Commission meeting.
A motion was made by Vice Chair Stephens, seconded by Commissioner Reed,
that this Agenda Item be Approved . The motion carried by the following vote.
Aye: 5 - Vice Chair Stephens, Commissioner Sheridan, Chairman Hill,
Commissioner Reed, and Commissioner Richert
Abstain: 2 - Commissioner Davidson, and Commissioner Forest
Citizen Presentation
None
REGULAR SESSION
Planning and Zoning Commission Page 1 of 3 Meeting Date: August 18, 2011
Planning & Zoning Commission Meeting Minutes August 18, 2011
2011.407-T Discussion and Recommendation regarding a request for Meritorious
Exception for Temporary Special Purpose Signs for a "Wounded
Warriors" event scheduled for October 1, 2011.
The sign regulations allow very limited signage for a special event:
• only one sign is allowed, and
• that sign cannot exceed a total of 4 -sq. ff., and
• the sign is allowed to be displayed only on the premise itself where the special
event will be held.
Recent approval of a "Special Events Ordinance" by the Town Council gave staff the
ability to approve:
• one banner, up to 50 sq. ft. in size, and
• to allow informational and directional signs on the day of the event — the
directional and informational signs cannot exceed 4 -sq. R in size.
This request exceeds both the sign regulations and the authority given to staff by the
special events ordinance, therefore, a meritorious exception is required.
The applicant asks forpermission for
two banners
each banner may be up to 36 sq. ff. in size
placement of the banners for longer than the 14 days prior to the event allowed
by ordinance; the applicant is requesting that the banners be out for 23 days prior to
the event.
• removal of the signs within 48 hours of the event.
The applicant, Gene Popik, stated that this event, to be held on October 1, is to
benefit wounded warriors and a variety of events will take place, including a 5K run,
an all day tennis tournament event, two shotgun golf tcumaments, and a 4 -band
country western concert highlighted by Mark Chestnut. He estimates that 288 folks
will play golf, 150 for the run, 75-100 for tennis, and 5,000 for the concert. Parking
and busing is set up at Byron Nelson High School. The signs will be 4x8 and one will
be placed by the clock tower. The other will be placed on the Country Club tennis
courts property Mc Popik stated that the signs are being professionally done and
will be tasteful He stated that all net proceeds will be donated to the wounded
warrior project and the goal is to donate $165,000.
Chairman Hill stated that it appears that this event will be very beneficial for the
charity and he believes it would be beneficial for the Town to allow the signs for
advertising so that everyone will know when, where and how to get to these events.
Chairman Hill asked for comments or questions.
Commissioner Sheridan asked where the concerts will be held. Mr. Popik responded
that it will be held on the Country Club property He stated that when standing where
the driving range is located and looking toward where the balls are hit, the stage will
be set up to the left hand side with VIP seating and tables and chairs, and then lawn
seating from that point back to the No. 9 on the Whitworth green.
Vice Chairman Stephens asked if there is a Plan S for inclement weather Mc Popik
responded that the event is being marketed as no refund because it is going to a
charity. The only thing that has a Plan B is the golf— rain checks will be given.
Otherwise, events are cancelled due to weather.
Commissioner Forest stated that this is a great cause and he is for the Town
approving this in order to help.
Planning and Zoning Commission Page 2 of 3 Meeting Date'. August 18, 2011
Planning & Zoning Commission Meeting Minutes August 16, 2011
Adjourn
Commissioner Reed stated that itis a good project.
Commissioner Davidson stated that it is a good project and the applicant has
answered the questions he had.
Commissioner Richert stated that he thinks it's great and he is for it.
A motion was made by Commissioner Sheridan (with nods from all
Commissioners), seconded by Commissioner Reed (with all other
Commissioners voicing a second and Commissioner Richert asking all the
veterans on the Commission to second the motion), that this Agenda Item be
Recommended for Approval to the Town Council. The Council to hear this
Item on September 6, 2011. The motion carried by enthusiastic, unanimous
vote:
Aye: 7 - Vice Chair Stephens, Commissioner Davidson, Commissioner Sheridan,
Commissioner Forest, Chairman Hill, Commissioner Reed, and
Commissioner Richert
The meeting adjourned at 7:14 p.m.
Gene Hill, Chairman
�Ctl-�J
Carolyn Huggins, � ommunity Development Director
Planning and Zoning Commission Page 3 of 3 Meeting Date', August 18, 2011