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Minutes P&Z 08/16/2012100 Municipal Drive Trophy Club Entities Trophy Club, Texas 76262 Meeting Minutes Planning & Zoning Commission Thursday, August 16, 2012 7:00 PM Svore Municipal Building Boardroom Call To Order and announce a quorum. Vice Chairman Stephens called the Planning and Zoning Commission meeting to order at 7:01 p.m. and announced a quorum present (6 members). COMMISSION MEMBERS: Present: 6 - Vice Chair James Stephens, Commissioner Mike Davidson, Commissioner Dennis Sheridan, Commissioner Dale Forest, Commissioner Clayton Reed, and Commissioner Gary Richert Absent: 1 - Chairman Gene Hill STAFF AND GUESTS PRESENT. Carolyn Huggins, Community Development Director Lauren Gilstrap, Jacobs Engineering 1. 2012-352-T Review and approve minutes of the July 5, 2012 Planning and Zoning Commission meeting. A motion was made by Commissioner Richert, seconded by Commissioner Davidson, that this Agenda Item be Approved. The motion carried by the following vote. Aye: 6 - Vice Chair Stephens, Commissioner Davidson, Commissioner Sheridan, Commissioner Forest, Commissioner Reed, and Commissioner Richert REGULAR SESSION 2. 2012-353-T Discussion and recommendation regarding a request for approval of a Final Plat for Canterbury Hills, Phase 2, (21.552 acres) located in the M. Medlin Survey, Abstract No. 832. Applicant: Jacobs on behalf of BDMR Development, LLC (FP -12-050) Vice Chairman Stephens introduced the item and asked Ms. Huggins for a staff report, Ms. Huggins used a map projected in the Council Chamber to point out where the property is located. She stated that Staff is asking for a recommendation of conditional approval from the Planning and Zoning Commission in order to allow the applicant to begin early grading of this subdivision. Planning and Zoning Commission Page 1 of 4 Meeting Date: August 16, 2012 Planning & Zoning Commission Meeting Minutes August 16, 2012 She stated that the plat is in good shape -- as are the construction plans -- and normally Staff would be asking for a recommendation of approval of the plat, except to ask for that, and to move this forward to Council for their consideration, the plat must stand on its own merit. This plat cannot do that without being considered in conjunction with Canterbury Hills Phase 1B. As an example of how Phase 2 cannot stand on its own without Phase 1B, Dover Lane ends in a dead end on this plat, which would not be allowed — a street should not just dead end; a temporary turnaround would be required, but we know that Phase 18 is going to be constructed with this plat and Phase 1B is a continuation of Dover Lane. So together, the two plats represent orderly development of the subdivision. But, at this time Phase 1B is not ready for P&Z consideration. So, Staff will bring both Phase 18 and Phase 2 back to P&Z for consideration together. In the meantime, Staff asks for conditional approval of Phase 2 to allow early grading to begin. Although the Town Engineer is not here this evening, he confirmed that the second review of the infrastructure construction plans are 90% complete and there are only minor comments outstanding at this time. The applicant has submitted a tree survey for Phase 2. With an early grading permit, the developer will clear and grade the right-of-way and easements and will grade any lots that do not have trees. For those lots that do have trees, the developer will require the builder to submit a tree survey with the building permit which must outline the builder's plans to preserve as many trees as possible on the lot, less the trees required to be removed for the pad. The following note will be added to the plat. "With the building permit application, the home builder shall submit a grading plan, per Town standards, showing the trees to be removed from the lot and providing mitigation for protected trees removed outside the pad site. " Vice Chairman Stephens asked the Commissioners for questions. Commissioner Sheridan asked for confirmation that although granting conditional approval the Planning and Zoning Commission will see the plat again in final form. Ms. Huggins confirmed that they would. A motion was made by Commissioner Sheridan, seconded by Commissioner Reed, that this Agenda Item be Recommended for Approval with Conditions to the Planning & Zoning Commission, on 10/04/2012. The motion carried by the following vote. Aye: 6 - Vice Chair Stephens, Commissioner Davidson, Commissioner Sheridan, Commissioner Forest, Commissioner Reed, and Commissioner Richert 3. 2012-354-T Interview, discussion, and recommendation to Town Council of appointment for Planning and Zoning Commission vacancies. Vice Chairman Stephens introduced this item and explained that one of the applicants, Doyle Anderson, has withdrawn his application for consideration on the Planning and Zoning Commission. Vice Chairman Stephens introduced applicant Mark Sadley. Mr. Stephens stated that he has known Mark for 11 years and that he cares about the Town, and Vice Chairman Stephens highly recommends him. Commissioner Sheridan stated that Mr. Sadley's application states what his qualifications are and that he wants to serve the Town. Vice Chairman Stephens stated that Mr. Sadley is a Buffalo, New York native. Planning and Zoning Commission Page 2 of 4 Meeting Date: August 16, 2012 Planning & Zoning Commission Meeting Minutes August 16, 2012 Mr. Sadley stated that he is actually from Niagara Falls. Commissioner Sheridan asked how many openings there are on P&Z. Ms. Huggins explained that there are four. The seats filled by Vice Chairman Stephens and Commissioners Sheridan, Davidson and Richert are up for reappointment. Commissioners Davidson and Richert did not apply for reappointment. Commissioner Richert asked Mr. Sadley to define his interest in the Planning and Zoning Commission. Mr. Sadley stated that he is interested because of all the places they have lived, this is the nicest Town. He has read most of PD -30 that was available on the website. They are going to settle here, live here, it is a great town, and he would like to see it preserved that way. The way it is going is excellent. His interest is to try to make sure, as best as he can, that the Town continues its character as it develops. Commissioner Sheridan asked if he would have the ability in his spare time to prepare and do homework for the Thursday night meetings. Mr. Sadley stated that he has the time to do that. Commissioner Forest asked to explain, in his own words, what qualifications he brings to the table. Mr. Sadley stated that he has community interest and he has knowledge in building trades. He has been a defacto general contractor for camps, church groups, and children's homes over the years. For Fidelity, he manages the infrastructure of the data center, which gives him familiarity with things like power and heating — the things that go into the internals of the building not necessarily the architecture of the building. His job is involved in maintaining the stability of an infrastructure. He stated that he looks at things from risk mitigation rather than a design aspect. He hopes that will be of use with this Commission. Vice Chairman Stephens then introduced Joe Lancor. Mr. Lancor stated that he is a practicing architect. His offices are in Honolulu so he does not have conflicts. Vice Chairman Stephens asked if we could meet at his office tomorrow. Mr. Lancor stated that he moved here to be near his son and grandchildren. He stated that since he has been involved in this kind of community effort, he wanted to join up here. He was a planning commissioner for two terms in Southlake from 2008-2011. He was also a planning commissioner in San Diego for 2-112 terms. Commissioner Forest asked the same question as above. Mr. Lancor repeated the above and added that he has degrees in architecture. He stated that usually he is on the other side of ordinances trying to get as much as he can from a city in regard to subdivision ordinances. Commissioner Sheridan asked how Mr. Lancor is going to serve if his offices are in Hawaii. Mr. Lancor stated that he just finished four years in Southlake without missing a meeting. Commissioner Reed stated that he believes Mr. Lancor's years as a planning commissioner in Southlake will be beneficial to this Commission. Vice Chairman Stephens added that he could be especially helpful when P&Z gets to the nuts and bolts of PD -30. Mr. Lancor stated that PD -30 was what drove him to come forward. He believes PD -30 could be really nice. Commissioner Davidson stated that having done this twice in the past, clearly Mr. Lancor has a passion for this. He asked why he would want to do this again. Mr. Lancor asked if Mr. Davison was questioning his sanity. [laughter] Mr. Lancor stated that he believes the PD -30 property could be improved in all its details. He stated that he has zero political aspirations. Planning and Zoning Commission Page 3 of 4 Meeting Date: August 16, 2012 Planning & Zoning Commission Meeting Minutes August 16, 2012 Adjourn Vice Chairman Stephens stated that the Planning and Zoning Commission tries to keep politics out of what they do so that when P&Z recommends something to Town Council then the politics kick in, but, prior to that, people have tried to politicize the P&Z but we work hard not to let that happen. He stated that the Commissioners are not politicians. P&Z is just trying to give the Town Council some good, solid counsel and advice on what we have seen. The decisions always are ultimately Town Council. Vice Chairman Stephens then passed the gavel to Commissioner Reed who made the statement that Vice Chairman Stephens and Commissioner Sheridan are highly qualified as far as P&Z are concerned and he doesn't believe anyone on the Commission has any questions about that and he would like to do away with any further questions and recommend reappointment. Commissioner Forest stated that he was kind of looking forward to hearing the two gentlemen tell us something... Commissioner Sheridan stated that he aready talks enough at these meetings.... Vice Chairman Stephens stated that the Chair would entertain a motion [recommendation]. The Planning and Zoning Commission recommends reappointment of Vice Chairman Stephens and Commissioner Sheridan to the Planning and Zoning Commission and appointment of Joe Lancor and Mark Sadley to the Planning and Zoning Commission. A motion was made that this Agenda item be Recommended for Approval to the Town Council, on 09/24/2012. The motion carried by the following vote. Aye: 6 - Vice Chair Stephens, Commissioner Davidson, Commissioner Sheridan, Commissioner Forest, Commissioner Reed, and Commissioner Richert Meeting Adjourned at 7:25 p.m. Stephens, ou� C, r\-� Carolyn Huggins mmunity Deve t t Director Planning and Zoning Commission Page 4 of 4 Meeting Date: August 16, 2012