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Minutes P&Z 12/20/2012Trophy Club Entities rt Meeting Minutes Planning & Zoning Commission Thursday, December 20, 2012 100 Municipal Drive Trophy Club, Texas 76262 7:00 PM Svore Municipal Building Boardroom CALL TO ORDER AND ANNOUNCE A QUORUM Chairman Hill called the Planning and Zoning Commission meeting to order at 7:02 p.m. and announced a quorum present (7 members). COMMISSION MEMBERS: Present: 7- Vice Chair James Stephens, Commissioner Dennis Sheridan, Commissioner Dale Forest, Chairman Gene Hill, Commissioner Clayton Reed, Commissioner Joe Lancor, and Commissioner Mark Sadley STAFF PRESENT. Carolyn Huggins, Community Development Director GUESTS PRESENT. Mehran Aghili, Northwest ISD Rob Morse, RLK Engineering Mark Leatherwood, Balfour Beatty Construction 1. 2012-634-T Review and approve minutes of the December 6, 2012 Planning and Zoning Commission meeting. Attachments: MeetingMinutes 120612.pdf A motion was made by Commissioner Forest, seconded by Vice Chair Stephens, that this Agenda Item be Approved. The motion carried by the following vote. Aye: 7 - Vice Chair Stephens, Commissioner Sheridan, Commissioner Forest, Chairman Hill, Commissioner Reed, Commissioner Lancor, and Commissioner Sadley REGULAR SESSION 2. 2012-644-T Discussion and take appropriate action to consider allowing construction at Lakeview Elementary School during the holiday break, December 21, 2012 to January 2, 2013. Attachments: Staff Report - PZ 122012 -Temporary Construction. pdf Chairman Hill announced the case and asked the applicant to come forward. Planning and Zoning Commission Page 1 of 6 Meeting Date: December 20, 2012 Planning & Zoning Commission Meeting Minutes December 20, 2012 Mehran Aghili, Director of Construction, Northwest ISD, stated that they are adding to Lakeview Elementary for opening of August 2013. The purpose is to increase the student capacity from 450 students to 650. They need to add about 8 classrooms to the existing building and do a major renovation inside and outside. Rob Morse is the civil engineer for the project. The contractor, BBC, is also present. Mr. Aghili gave a PowerPoint presentation that included the exterior look of the school after renovation as well as an explanation of some of the interior work to be done. They will not disturb the soccer fields. This project will extend the front driveway to provide more stacking. They will add to the gymnasium and cafeteria. The first part of this project involves doing whatever it takes to alleviate the traffic jams in the street, therefore, they are requesting a permit to extend the front driveway during the school holiday break. They will then comeback with the second part of the project which is for full site plan approval. For now, permission is requested to do the front drive, to create one classroom in the library, and to cut a door between 404 and 406 to allow kids to go from one room to the next as room 406 is a special students classroom and they have equipment in room 404 and to access that equipment they will cut a door through the wall. Rob Morse, RLK Engineering, then went into more detail with the Commissioners on what construction would occur during the holiday break. When the front drive is extended, about 300 -ft. of additional stacking will be created. This will allow the current parent drop-off to be shut off when the site construction begins (after P&Z and Council site plan approval). Other work will include a small portion of the sanitary sewer and a stub across the exit drive for a future waterline. Water will sheet drain off the new driveway and run along the west side of the site to the rear of the property. A detention pond will be added to the northeast corner of the site and it will drain into an existing drainage channel running behind the property. Underground pipes will connect all around the building and from the roof to the detention pond. There will be a new fire loop added to the site. There are two fire hydrants out in front, but that work will not be done until the building permit is issued for the entire site. Chairman Hill asked for questions from the Commissioners. Commissioner Sheridan stated that typically he would like to see a drainage plan with queues before doing anything. He would like to see drainage with the site plan. Is there any change in the queues or the volume or direction that is going to affect the property line? Mr. Morse responded that they are adding impervious area to the site so overall discharge will increase but they are adding a detention pond to reduce their discharge to existing levels. They will not be impacting or adding downstream. Commissioner Sheridan asked if they will see a grading plan. He asked if they will be coming back to P&Z just for a permit for the building. Ms. Huggins responded that they will be coming back to the Planning and Zoning Commission for site plan approval. Commissioner Sheridan would like the MUD added to Note Number 1 on Sheet C2. Also on Number 10 the SWPP was mentioned. Do you already have one? The contractor responded that they will be turning it in tomorrow. Commissioner Sheridan asked if the Town was requiring a tree removal mitigation plan. Ms. Huggins responded that it will be part of the site plan. Mr. Sheridan asked if the temporary approval affects the mitigation plan. Ms. Huggins responded that it doesn't. Ms. Huggins asked to make a clarification that involves trees. She stated that at the last meeting Commissioner Sadley has asked about the distance from the adjacent residential to the east and the driveway and Ms. Huggins had indicated that a 40 -ft. Planning and Zoning Commission Page 2 of 6 Meeting Date: December 20, 2012 Planning & Zoning Commission Meeting Minutes December 20, 2012 buffer would be required. That is not correct. The zoning for the school is R-12 which does not require a buffer. The drive way distance from adjacent residential along the east side of the site varies in distance from 25 -ft. to 38 -ft. The school district plans to add trees along the east side to act as a buffer between the property line and the drive way. Commissioner Sheridan asked what the agreement is with the Town for the soccer field use. Mr. Aghili responded that it was put in writing a long time ago for the Town to use the field as a soccer field. Commissioner Sheridan asked if it affects this consideration in any way. Ms. Huggins responded that it does not. She stated that the expansion and landscaping does not impact the soccer fields. The landscape plan, for instance, only takes into account the phased portion of this project, that is, the expansion area. They will not have to include the square footage of the soccer fields in the calculation of what needs to be landscaped. Commissioner Sheridan stated that Note #4 on page 3 of 11 mentions sleeving. Mr. Morse explained where sleeving will take place but explained that none will be done with this phase. Commissioner Sheridan asked about ADA compliance. Mr. Morse pointed out where the sidewalks will be located and that they will be ADA compliant. Commissioner Lancor asked if there were any areas outside the clouded area that would be constructed during the holiday break. Mr. Aghili responded that there are two temporary walls that will be constructed. One for the library and one for the gymnasium. Commissioner Lancor asked them to point out on his plans what they were referring to. They did so. Commissioner Lancor asked about a note referring to removal of a grease trap. Mr. Morse responded that the note refers to future construction not under consideration this evening. Mr. Lancor asked if there is exterior lighting addition in this. Mr. Morse responded that there is none with this request this evening. Mr. Lancor asked if there will be all night construction lighting or music to accompany or anything like that. Mr. Morse, Mr. Aghili and the contractor all responded, `No sir" Mr. Lancor asked if all of the trees are being removed. Mr. Morse responded that not all will be removed at this time; only the trees in the clouded area will be removed to allow the new pavement. Mr. Lancor asked for confirmation that these will be accounted for in the landscape plan that the Planning and Zoning Commission will see later? Mr. Morse responded, "That's correct." Mr. Lancor asked if the paving will have to come out when the building additions are constructed. Mr. Morse went over again what will be demolished and what will remain. Mr. Lancor then stated, "So, the bulk of that loop that is going to be put in is going to be taken back out." Mr. Morse responded, "No, not the new one." Mr. Lancor asked for this to be pointed out on his plans. Mr. Morse did so. Chairman Hill asked for additional questions. There were none and he called for a motion. A motion was made by Commissioner Sheridan, seconded by Commissioner Reed, that this Agenda Item be Approved. The motion carried by the following vote. Aye: 7 - Vice Chair Stephens, Commissioner Sheridan, Commissioner Forest, Chairman Hill, Commissioner Reed, Commissioner Lancor, and Commissioner Sadley 3. 2012-635-T Discussion of permitted uses in zoning districts, Article III of Chapter 13 of the Town of Trophy Club Code of Ordinances. Planning and Zoning Commission Page 3 of 6 Meeting Date: December 20, 2012 Planning t£ Zoning Commission Meeting Minutes December 20, 2012 Attachments: Article III, Chapter 13 - Zoning Ord Use Tables.pdf Chairman Hill announced the discussion and asked Ms. Huggins for any statement. Ms. Huggins asked the Commissioners for a general idea of some of the changes they would like to see made to the Use Tables and she would then research the requested changes and bring the Tables back to the Commissioners as many times as needed until they feel it is in the format they desire to take forward to Council. Commissioner Lancor suggested that it could be simplified with a whole lot of the "P's" changing to "C's" because you've got to allow for cell towers somewhere but you do need to have oversight. And, the industry has changed in the care for disabled and nursing and convalescent homes. There has gotten to be a broader offering. There are the very inexpensive ones where they are compact and I've seen attempts to label a minimum room size on them as a way of characterizing what they are and the idea of a decent full time convalescent facility adjacent to residential is not a bad thing if done properly. It's good for everybody. It's the lower cost varieties that are causing the difficulties — the higher density ones. On that, it may be that you have to break down and do a density control item. I've seen that per the minimum room sizes and minimum onsite facilities. It doesn't seem like there is anything that we can completely throw out of the boat. Commissioner Sheridan stated that he disagrees. He said that State regulations have more to do with you can't prevent them from doing this... it doesn't mean you have to include it in your chart. For example, churches can go in anywhere. You can't stop them. They can go in any zoning but that doesn't mean you have to put a church on this piece of paper that says they can go there. On Page 16, under NS district it talks about low impact service facilities, not including retail uses. I'm going to go through everything, but I wanted to make that point that just because State law may require to have them and we can't discriminate against them doesn't mean we have to go solicit them. On page 19, under residential uses I would like to delete number 9, Home of Developmentally Disabled. If someone wants to come to us and say they want to do that type of project, they can ask for a variance. Under number 15, 1'd like to delete the word "orphanage". Under that category I'd like to change the "P's" to all "C's" under "NS". Make retirement homes a "C" Switching to page 21 and 22, remove the retail uses since "NS" is not meant to be for retail uses. Chairman Hill stated that there are only two categories that have an "S" under "NS" are `beer and wine sales" and "sales of mixed beverages in restaurants". Commissioner Sheridan stated that ultimately he is envisioning that hard corner to be sold off and developed as retail. He believes that is a beautiful retail site and "we ought to encourage it because we need the retail on that hard corner". But, 1'd like to see a special use requirement for that corner. Commissioner Sadley asked for the definition for a utility facility (Line 17 on page 20). Is that power and water or is that also something like a Telecom brick building sealer up with air conditioners going all day? Commissioner Sheridan replied that it could be anything from a transformer station with open chain link fence to... whatever... but I'm trying not to put my prejudice against municipal buildings and ask them to be removed to since they are non -tax paying organizations. Commissioner Sadley stated that his wife and he used to be involved quite a bit in working with various nursing homes and the room size is very applicable to quality not in just the building but in the traffic through Town. He thinks there out to be some way to address that in advance of a crisis, if possible. Commissioner Sheridan stated that would be addressed in other pages of the document. Based on the last meeting I only addressed my email to the chart, but if Planning and Zoning Commission Page 4 of 6 Meeting Date: December 20, 2012 Planning & Zoning Commission Meeting Minutes December 20, 2012 ADJOURN we are playing with the chart we are opening up the whole document. We could turn number 17 to "C's". Ms. Huggins stated that in the zoning ordinance the definition for "Utility, Distribution Lines" is `facilities which serve to distribute and transmit electrical power, gas and water, including but not limited to electrical transmission lines, gas transmission lines and metering stations". Commissioner Sheridan said that if it comes in as a 'P" then they can do anything they want. If it's a "C'; then we can have landscaping (which dies) around the cell towers, or fencing or masonry or something. We have more control over what goes there. I would recommend we take the 'P's" across the board and turn them into "C's" and also broaden the scope to review the definitions of these facilities. Commissioner Reed asked if the Commissioners were recommending that minimum size rooms be set for nursing home type facilities. He stated that retirement homes and nursing homes are getting horribly expensive and he can imagine that people that have lived here in Trophy Club 30 years like he has and it comes time to move into one of these homes and he wouldn't need a big place. A place with small rooms could be best. He questions getting involved in telling people how big they have to make the rooms. There are some people who will want big rooms and other people will pay less because they can only afford the small rooms. Commissioner Sheridan stated that is a current conversation in his house because they are both retired and they don't need a big house. At the same time, he still owns a house in a neighborhood and he wants to maintain the quality of his neighborhood within the culture that he has grown accustomed to. This is one of those things where he would like reasonable limitations or requirements that would maintain his property value. He isn't sure what reasonable is. He doesn't need a big house or big rooms either, so he agrees with Commissioner Reed, but he also is saying that there aren't a whole lot of affordable retirement areas in this area. At the same time, if we bring in something that is affordable, I don't want it next to my house. Vice Chairman Stephens stated that his mother is currently a resident in the St. Louis area in a place called Delmar Gardens. It is huge and they have several locations in the area. His mother has a roommate. You go down a hallway and that opens up into a big area that is a dining hall for that group of people. There are PT rooms and rooms for worship. He stated that he was dumbfounded at how beautiful it was when he walked into the place. It is expensive, but they have the facilities and personnel there to do the other things you might want to do — like bridge, golf, fishing, etc. Chairman Hill stated that there is a broad range in these facilities from people who are pretty self-sufficient and mobile across to reaching a point where there is assisted living with full time nursing — a full time nursing home. He stated that he is seeing his sister-in-law approaching extreme end of care and yet there are a lot of people moving from housing to living, in the preliminary stages, where they are fairly self-sufficient. The spectrum is quite wide and it depends on how much money is available when entering into that type of place. Vice Chairman Stephens stated that it is hard to legislate. Commissioner Reed stated that it is a pretty touchy subject and he suggested that the Commission think "old" as they try to put this together. Referred to the Planning & Zoning Commission due back on 01/03/2013 Meeting adjourned at 7:55 p.m. Planning and Zoning Commission Page 5 of 6 Meeting Date: December 20, 2012 Planning & Zoning Commission Meeting Minutes December 20, 2012 Gene' ill, C it n i 'G O'kO L Carolyn Hugginsi Community DeJ lopment Director Planning and Zoning Commission Page 6 of 6 Meeting Date: December 20, 2012