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Minutes P&Z 12/18/2013C1tlles 100 Municipal Drive x Trophy Club, Texas 76262 x`{ Meeting Minutes Planning & Zoning Commission Wednesday, December 18, 2013 7:00 PM Fire Station Training Room Chairman Senelly called the December 18, 2013 Planning and Zoning Commission meeting to order at 7:00 p.m. and announced a quorum present (7 members). COMMISSION MEMBERS: Present: 7 - Chairman Richard Senelly, Commissioner Fred Allen, Commissioner Mark Sadley, Commissioner Dennis Sheridan, Commissioner Garrett Reed, Commissioner Brent Card, and Vice Chair Larry Vowel[ STAFF PRESENT. Carolyn Huggins, Community Development Director Tom Rutledge, Town Engineer, Teague Nall & Perkins Rick Horn, Planner, Teague Nall & Perkins Robbie Killingsworth, Reporting Secretary GUESTS PRESENT. - Raj Patel, Holiday Inn Land Owner Mozar Islarn, Engineer, Civil Urban Associates, inc. Mahbub Dewan, D1 Architect & Associates, inc. James Ling, Huling Enterprises, LLC Greg Lamont, Councilman Philip Shoffner, Councilman Chairman Senelly. We have one project on the agenda for this evening and two items regarding that project. The project tonight is the Holiday Inn. It is part of PD -25. Besides this site, there are a few more vacant parcels in PD -25. This PD was approved back in 2002. This is the first time the Planning and Zoning Commission has seen an application to actually implement this PD on this particular piece of property. Now, we've had, as you all know, a number of drawings submitted. There were corrections that had to be made. We are going to do our best tonight to consider the application completely and as positively as we can. i would ask that the applicant select one person to speak to us tonight so that we have one voice that we are hearing. You can confer with each other but in terms of presentation and response to questions, we'd ask you to have one person assigned to do that. And now i will ask our Commissioners to get all your questions and comments in tonight, if you have any. Some of us may not have many; some of us may have several. With that said, we are going to start with approval of the minutes of November 21, 2013. 2013-759-T Review and approve the minutes of the November 21, 2013 Planning and Zoning Commission meeting. Planning and Zoning Commission Page 1 of 11 Meeting Date: December 18, 2013 Planning & Zoning Commission Meeting Minutes December 18, 2013 Attachments: MeetingMinutes 112113.pdf A motion was made by Commissioner Allen, seconded by Commissioner Sadley, that this agenda item be Approved. The motion carried by the following vote. Aye: 6- Chairman Senelly, Commissioner Allen, Commissioner Sadley, Commissioner Sheridan, Commissioner Card, and Vice Chair Vowell Abstain: 1 - Commissioner Reed REGULAR SESSION 2. 2013-760-T Discussion and Recommendation regarding a request for approval of a Replat for Trophy Wood Business Center, Lot 3-R-3, Block B, being a replat of Lot 3R2, Block B of Trophy Wood Business Center. Owner: Raj Patel, Shri Shidhi Vinak Hospitality, LLC. Attachments: Staff Reoort.pdf Application - Replat.pdf Holiday Inn-Southlake Permit.pdf Chairman Senelly announced the case and asked for a staff report. Ms. Huggins: Robbie is going to give you a handout. Normally I would project onto the screen the location of the property we are considering but because of the constraints of the room it is easier to view the handout. On the first page is the original concept plan for PD -25. Holiday Inn is going to be built on Tract 9 of PD -25. To the North is an area that says "Out". That site was recently rezoned PD -33, Hillside Pointe, for residential. To the west of the Holiday Inn site is Tract 8; it is vacant. To the south, Tract 5, which is where the Value Place Hotel is located. Tract 4 is Dr. Crumpton's site. Tracts 1, 2, and 3 are all vacant. Tract 7 is where the Hampton Inn is located. Tract 6 is vacant. On the next page of the handout is the replat for this property. The third page is the aerial view of where this site is located. As noted on page 22 of your packet, the replat needed five revisions. Those revisions have been made. They are on the sheets that were passed out to you tonight. This plat meets the Town Subdivision Rules and Regulations, and staff asks for approval. Chairman Senelly then asked the applicant for his presentation. Mahbub Dewan: My name is Mahbub Dewan, Architect. I represent D1 Architect & Associates, Inc. Good evening. My client is Mr. Raj Patel. He is the owner. Also here is Mozar Islam, the civil engineer for the project. We also have James Ling, representing Huling Enterprises, LLC. We started this project more than a year ago. We are in a time restraint being at the year's end. The hotel will have a full service restaurant and indoor swimming pool and provide 123 guest rooms. The building will face Plaza Drive and the restaurant will be at the front of the building to better serve the community. The owner is negotiating to have a specialized restaurant called Johnny's Italian Steak House. This is more specialized than the typical Holiday Inn restaurants. This should be a very high-end steak house. Mr. Dewan then pointed out additional features of the hotel -- the reception area, main hall, banquet hall, restaurant, and kitchen. He showed a floor plan of a typical guest room. Mr. Dewan stated that the exterior building material will be stone, at the base, with some brick and ornamental elements for balance. There is an outside patio terrace. Commissioner Allen: Are any Johnny's steak houses located in Texas? Planning and Zoning Commission Page 2 of 11 Meeting Date: December 18, 2013 Planning & Zoning Commission Fleeting Minutes december 18, 2013 Mozar Islam: Not yet. Mahbub Dewan: Not yet. This is the first one. Commissioner Allen: Currently they are where? Raj Patel: Iowa Commissioner Allen: What city? Commissioner Allen: Des Moines Commissioner Allen: Any others? I saw one in Kansas. Raj Patel. Yes, one in Kansas. Commissioner Allen: Any others? Raj Patel: There are 7 or 8 locations so far. Commissioner Allen: 8? Raj Patel: 8. Commissioner Alien: Any in Oklahoma? Raj Patel: No, not yet. Commissioner Sadley: Which direction does the exhaust go for the steak house? Where does the exhaust come out? Mozar Islam: On the West side. Away from the residential side. We've tried to place as much landscaping as possible on the north side of the building adjacent to residential. Chairman Senelly: Commissioners, questions? Commissioner Reed: We put residential behind here which originally wasn't planned that way. You were talking about venting. Are you going to go with black iron vents or are you going to vent out the side with a scrubber on it? i am talking about for the kitchen. Are you going up to the roof or are you going scrubbers on the side? 1 guess my questions is, 'Are you going to pull the exhaust to the roof and out or are you going to send it out to the side?" Mozar Islam: Sending it out to the side. Commissioner Reed: Is there going to be scrubbers on it? Mozar Islam: Scrubbers, or that sort of thing. Commissioner Reed: Usually when you build restaurants, which t do all the time, when you are in a high-rise situation you vent all the way up or you vent out of the side. When you vent out of the side, you can put a scrubber on there so that it cleans the air, and cleans all the stuff out of it. Mozar Islam: Yes. Planning and Zoning Commission Page 3 of 11 Meeting Date: December 18, 2013 Planning & Zoning Commission Meeting Minutes December 18, 2013 Commissioner Reed. it cuts down on the smell, and the grease, and all that comes out. Mazar Islam: Yes. Commissioner Sadley: Behind the water tower there is a large building that has pumps or something in it. I noticed that on the south side of the building there is a double gate for access to that site. There are also other gates around the north and east I believe. Is the Town aware that one of the existing gates will be blocked off by this project? Ms. Huggins: We are. We have spoken with the M. U.D. Their access is actually through a driveway on the north side of that water tower site. That access will affect Hillside Pointe, the residential property to the North. When the zoning change for Hillside Pointe was under consideration, there was a discussion with the M. U. D. about how that access would have to be accommodated. And so it is actually the property owner to the North that has to accommodate access to that water tower site, not the Holiday Inn. Commissioner Sadley: Are air conditioner units facing the potential future houses? Will there be some kind of screen, maybe noise abatement of some sort? Mazar Islam: Yes. He pointed to the condensing unit on the north side of the building and stated that there will be shrubs all the way around it and that no noise should go through. Commissioner Sadley: I did not see any kind of screen or shrub or anything. Mozar Islam: Yes. There are shrubs. Commissioner Sadley: On the east and west side there are a couple of real large trees. The height of those trees is at least 40-60 feet when fully grown. But, there are also crepe myrtles running between those trees and I've never seen one higher than 12 feet. On the other hand, on the front are some very large trees that will grow very big and eventually block views from the street. I am wondering if it wouldn't be advantageous for both the city and for you if you took the crepe myrtles and put them on the front, and then took the tall trees and put them in back where they could cut down on the light flowing into future residential area while at the same time giving what i think could be a more attractive front appearance for your hotel. Just a thought. Mozar Islam: That is a good thought. Most of the cities want bigger trees in front, to the main street. They usually do not care how we do the back trees. Most of the time they want large caliber trees placed a set distance apart. Here we tried to comply with PD -25. Ms. Huggins: Can you bring up the landscape plan, so that they see the landscape plan, not the site plan? There is a requirement for a certain number of trees along Plaza Drive. There is not a landscape buffer on this property required on the back. They have added trees along the back to add buffering because of the residential area. Commissioner Sadley: At some point though, Carolyn, that residential's going to have back yards with swimming pools with somebody's wife lying out by the swimming pool. You have a 4 -story hotel. Someone is going to be up on floor 4 with a pair of binoculars staring down at somebody's wife. Planning and Zoning Commission Page 4 of 11 Meeting Date: December 18, 2013 Planning & Zoning Commission (Meeting Minutes December 18, 2013 Commissioner Sheridan: For the Hampton inn, P&Z approved the landscape plan to throw more stuff in the back than in the front. So, it is not unheard of to ask that be done. Ms. Huggins: The Hampton had a landscape buffer requirement. This does not. Commissioner Sheridan: No, I understand. We had the ability to say hey, take this tree from the front and put it in the back to help the buffer. Commissioner Sheridan: I have some comments on both the plat and site plan. At the top left of the site, the drive on the west side of the private road dead ends. I understand why it dead ends, but now there is residential zoning to the north. 1 would like to request that drive not dead end into the residential but cut it straight across. Make that a landscape buffer and terminate the private road at the access to the ramp. The other thing is, by putting that in that is an automatic parking space. Chairman Senelly: Once it is paved, someone is going to be in it. Commissioner Sheridan: That's right. Also, this is private land with private streets and common area. I was trying to look up the legality of Plaza Drive being a common area but I'm considering it is. I think this plat needs a maintenance note like our other plats have had. If the owner doesn't maintain it the city has the right to come in and maintain it at the owner's expense. i use as an example a recent plat for the Highlands at Trophy Club Neighborhood 2 Phase 1A — "Should the entity responsible for maintenance of common area fail to perform the function, the Town has the authority to provide the appropriate maintenance repair and collect appropriate fees and reimbursements." I'm not married to that language but this plat needs to have something like we have been doing. Chairman Senelly. So, making sure that there is a provision for maintenance. Commissioner Sheridan: That is correct. Thank you. And, I think it deserves to be on the plat. is there a property owner's association ? Mozar Islam: No. Commissioner Sheridan: i didn't think so. That reinforces the need for the maintenance agreement statement. The other thing is, for some reason or other, all the easement notes on the right side of the replat have been eliminated. i understand why. I would like to add back number G, the access agreement, which is a filed document and affects the subject property. All the property surrounding the east, the west, and the north, have the landowner's identified. The property to the South does not have the land owner identified. That would be the Value Place Hotel owner. We typically have that on a plat. Chairman Senelly: Thank you. Does anybody wish to add any discussion to those plat comments that the Commissioner has offered. 1 would ask the city, do you have any comments to add to those regarding the plat? Staff? Engineer? Ms. Huggins: Regarding the request for a landscape island at the north end of the access road. This applicant is building the entire road, but they will only own to the middle of it. The road is shared by this lot and the lot to the west. We cannot require this property owner to landscape on property that he doesn't own. i support the idea of landscaping that area, but this property owner won't own the entire private street and he wouldn't be able to irrigate across someone else's property line. Remember this is an easement — an access easement. Chairman Senelly: So a petition to shorten this roadway and not pave that upper Planning and Zoning Commission Page 5 of 11 Meeting Date: December 18, 2013 Planning & Zoning Commission Meeting Minutes December 18, 2013 portion could be made as a part of this approval? Ms. Huggins: Could be, yes. Chairman Seneily.- Commissioner Sheridan, what about the site plan? Commissioner Sheridan: In my opinion, the residential rezoning to the north of the Holiday Inn site is very poor planning with no protection, no buffer, from commercial. In my opinion, that residential property is going to sit vacant for awhile. With the Holiday Inn in place, the residential property is not going to happen very soon. Most of my issues with this plat or site plan are not the fault of the Holiday Inn. it is the fault of the residential property, and how it lies with the residential. Chairman Senelly., It seems to the Chair that comments regarding the relationship between the residentially zoned parcel adjacent to the Holiday Inn is not really appropriate for us to raise to the applicant. Alright? Commissioner Sheridan: Well, I think it should be in the records. Another comment t have is that the dumpster is a great location for commercial, but a poor location for residential. The ac units are in a poor location for the residential. in the plans, it has on the detail A-102, that the mechanical is going to be sheltered by a brick wall. I always thought air conditioning was considered mechanical. Are all the variances identified? On page 8, 3.01 EIFS is on there. We used stucco a few minutes ago. They're different. One needs a variance and one doesn't. Ms. Huggins: EIFS does not need a variance. In PD -25 it is allowed. Commissioner Sheridan: Okay. Thank you. Any other variances? Because if we approve this site plan and there is a variance on it whether we talked about it or not, it is approved. Ms. Huggins: There are no street lights shown on the site plan. in PD -25 there is a requirement for ornamental street lights at the drive approach. So there needs to be at least one ornamental street light at each of the driveways along Plaza Drive. There are 15 parking lot poles that are at least 30 feet in height and that s too tall. The maximum allowed by PD -25 is 25 feet on 24 inch concrete bases. That has to be changed. The third thing is the signage. The signage is going to be larger than what is allowed by the town regulations. A monument sign can be a maximum of 50 square feet. A wall sign is allowed to be 40 square feet in size. The signage that is included with the site plan is reflective of the 4 -story building that's being brought before you. The signage is larger than allowed by Town regulations, because the building is large. is the signage appropriate for the building? . Commissioner Sheridan: On page 28 there are two monument signs but on A 1-03 there are 3 of them. Is he allowed to have 3. Ms. Huggins: He can have 3 if you approve it. Remember, we recently had a request from Trophy Club Medical Plaza to add another monument sign ? There are no restrictions in the sign ordinances as to how many monument signs are allowed. Chairman Senelly: For clarification, how many monument signs are you proposing? And secondly where are they? Raj Patel: 3 of them Commissioner Sheridan: That's fine with me. Chairman Senelly: Proceed. Planning and Zoning Commission Page 6 of 11 Meeting Date: December 18, 2013 Planning & Zoning Commission Meeting Minutes December 18, 2013 Commissioner Sheridan: On the sight line study plan the residential lots are nice and drawn out, but the houses as drawn don't show a maximum coverage. Those are very small lots. Even a minimum size slab is going to cover the entire lot. The rear line on these is 10 feet. Those houses are 10 feet away from that fence. Most of those houses are going to be 2 -story, and the hotel is going to be a 4 -story building next to the residential. By the way, on the residential it is my understanding, I have heard that the builders pulled out of Texas, so who knows who's going to build. Chairman Senelly: Carolyn would you like to respond? Ms. Huggins: The builder has the property up for sale. Whoever buys it will have to build according to the zoning that was approved for Hillside Pointe, and the approved concept plan. If they choose not to build according to that concept plan, or want to change it to something other than single family homes, a rezoning would be required. So what is to the north is what was approved by the Planning and Zoning Commission and Council. Chairman Senelly: So, in other words, the plan that's shown is the plan that we approved and Council also approved and it is just a paper plan at this point? Ms. Huggins: Correct. Chairman Senelly: Thank you. Ms. Huggins: Holiday Inn is showing the relationship of the four story hotel to the adjacent residential according to what was approved, and they are moving forward with a 4 -story hotel. They purchased this property in 2008 and at that time the property to the north was zoned commercial. So, they designed their hotel for what they thought would be commercial to the north. Now it is residential and Holiday Inn has tried to accommodate the residential as best they can, but they do not have a landscape buffer they have a 10 -foot set back. Likewise, the residential has a 10 -foot set back. They are building it according to what was approved by the Town. Chairman Senelly: Commissioner Sheridan I'm going to ask you a question. Knowing all the facts here, is there something specific you would propose? Commissioner Sheridan: I would propose that we do what Commissioner Sadley recommended and get more landscaping back there as a buffer— that they be allowed to take trees from the front and put them in the back. I am not trying to increase your cost but I am trying to hopefully in the future protect the residential. I think the property to the North needs to be rezoned. 1 think the Town should take the initiative and work with the residential property owner to rezone it commercial at no cost. Chairman Senelly: Any objection to the last request shifting some of the landscaping? Raj Patel: I'm fine with that. And I'm okay with it if you rezoned it commercial. Chairman Senelly: Thank you. Commissioner Sheridan: 1'd like to go to the sheet 301, the left side of abatement if I understand the staff comments, lighting cannot be over 25 feet off the ground. Once again, on the back of the property, I tried to look at the west elevation. You have a Holiday Inn sign on the west elevation that has 2 things. If t heard it right, it's an internal lit sign plus it has an up -light sign? Up light and internally lit? Planning and Zoning Commission Page 7 of 11 Meeting Date: December 18, 2013 Planning & Zoning Commission Meeting Minutes December 18, 2013 Chairman Senelly.- Would you clarify that please? Mozar Islam: Yes. This light is not reflecting much. This is where it comes apart. it is very directional. Commissioner Sheridan: I don't know if there is anything we can do. This meets code, but at the same time if I had a say, I'd rather not see that light there. Mozar Islam: It's a very cool light, you could say. From a distance you can see the poollcool light. Each hotel has a different color. Chairman Senelly: What is the source of light here? Is it L.E.D. or what is it? Raj Patel: It is L.E.D. Chairman Senelly Thank you. That should make a difference to us as well. in other words, you can control the color of this, you can have it red, purple, yellow, green, whatever you want it to be. You can program it. Mozar Islam: The green light is at the required Level of the industry. Commissioner Sheridan: Going to the next sheet, which is the photometric sheet, which is the lighting that affects the back property. i tried to look at the B3 's lighting and count them. Is that a light or what is that? Mozar Islam: Those are dome lights. Commissioner Sheridan: In the photometrics were all lights identified and taken into account? Because I count so many B3's on the back and then I count 13 lights on the back on another light sheet. Chairman Senelly: My understanding is that you have accounted for all the lighting units in your photometrics. But some of those light fixtures are not called out as such on the elevations. Is that correct? Mozar Islam: It is possible. Without checking, l am not sure, but i will try Commissioner Sheridan: i looked at the height of the lights on the north elevation. You can go up to 25 feet. If someone is living back there they are going to complain Also, on the photometrics you have 4 stories of lights and meeting rooms and occupied rooms, did you take into account the ambient light off those rooms? Mozar Islam: Yes. By code we have to do interior photometrics too. Commissioner Sheridan: Okay. No matter how I vote, I am very positive on this. Thank you very much. i appreciate your time. Chairman Senelly: Thank you. Are there any other questions or comments? Commissioner Card: i did notice on the parking that you've made all the parking spaces for the number of rooms in the hotel and for the staff as well. Was there any consideration given to parking needs for the restaurant? I guess I'm assuming if we have a NASCAR weekend or some weekend where all spaces are used up, is there enough for the restaurant? Because it is a mixed use there is not enough parking for the restaurant. Ms. Huggins: Right. It remains to be seen. What's required is that they have to have one per roan. They have met that. I would imagine that if the restaurant becomes Planning and Zoning Commission Page 8 of 11 Meeting Date: December 18, 2013 Planning & Zoning Commission Meeting Minutes December 18, 2013 very successful that probably they are going to have to look at some shared parking with an adjacent property owner. Chairman Senelly: To clarify Carolyn, does this project as drawn meet the parking requirements count? Ms. Huggins: It does, yes sir. The restaurant is located inside the hotel and, when considering parking, the restaurant is considered part of the hotel use and does not require separate additional parking. Commissioner Card: Okay. Chairman Senelly. Any additional comments from this end of the room? Vice Chairman Vowell: On the street that will be put in, will that have on -the -street parking available? Chairman Senelly: On the private road? Ms. Huggins: No. Chairman Senelly: Further comments and questions? Commissioner Reed: I have one. When was this site plan originally submitted? Has anything gone back and forth on this for review? Ms. Huggins: it was submitted this year, in the summer. Commissioner Reed: Our job is to plan as well as to zone. This doesn't have anything to do with y'ali [guests]. i would have loved to have seen this and talked about this when we talked about the residential piece. Did we have anything? Was there any back and forth going on back then with Mr. Patel? Ms. Huggins: Yes. The Holiday Inn was submitted in May and we did have it while the residential zoning to the north was being considered. in fact, we got the applicants in touch with each other. Drainage was considered because one property drains onto another. The wall between the two was considered. The Holiday Inn needed to know that if a zoning for residential was approved then there were going to be homes right there. Commissioner Reed: So those conversations were going back and forth. Chainnan Senelly: When we discussed the rezoning for residential from hospital, we actually discussed the strong possibility that we would be addressing a Holiday Inn proposal on this property. Commissioner Reed: I remember that. My point is that i didn't ask to see the site plan. I think the vote might have gone very different if we knew there was going to be houses 20 feet away from this. So, just a comment that we need to be more diligent about that in the future. Chairman Senelly: Thank you. Any other comments? Commissioner Sheridan: is there anything up on the roof. Any other mechanicals that need to be shielded or sheltered or whatever? Mozar Islam: No. Planning and Zoning Commission Page 9 of 11 Meeting Date: December 18, 2013 Planning & Zoning Commission Meeting Minutes December 18, 2013 Commissioner Sheridan: Okay. So what is the variance for the signage? The minimum required is 50 square feet and they're asking for about 68? Ms. Huggins: The maximum allowed by sign regulations is 50 square feet. They are asking for larger than that. Commissioner Sheridan: Got it. It is not excessive. And, they are not going to be viewed by any residential area. Ok. Thank you sir. Chairman Senelly. You are very welcome. I am going to call for a motion on the plat with the plat conditions discussed. Which are, Carolyn? Ms. Huggins: A landscape island at the north end of the access road. Add a note regarding maintenance that the Town has the authority to take over maintenance of the private roads and common areas if the property owner does not properly maintain those items. Add back in G, the note G, for the access easement, and add the property owner information for the property to the south. Chairman Senelly: Thank you very much. A motion please. A motion was made by Commissioner Sheridan, seconded by Commissioner Allen, that this agenda item be recommended for Approval to the Town Council. The motion carried by the following vote. Aye: 7- Chairman Senelly, Commissioner Allen, Commissioner Sadley, Commissioner Sheridan, Commissioner Reed, Commissioner Card, and Vice Chair Vowell 3. 2013-761-T Discussion and Recommendation regarding a request for approval of a Site Plan fora Holiday Inn Hotel to be located on Lot 3-R-3, Block B, Trophy Wood Business Center. Owner: Raj Patel, Shri Shidhi Vinak Hospitality, LLC. Attachments: Staff Reg2rt.pdf Application - Site Plan.pdf Chairman Senelly: And now for the site plan. Carolyn, I heard sorne conditions. Ms. Huggins: (1) Three monument signs which must be shown on the site plan. (2) If possible, we are moving extra landscaping from the front to the back to get some taller or denser material at the back property line. (3) Identify all lighting on the elevation pages. (4) Reduce all pole lighting fixtures to total maximum height of 25 feet with total 2 -ft. base. Mozar Islam: 27. Chairman Senelly: They need to be 25. And they need to be maximum total height including a 24 inch high concrete base. So, 25 feet total. Chairman Senelly: Any other questions or comments? Commissioner Reed: I have a comment. You said `if possible on the landscaping. Chairman Senelly: How would you like to phrase that? Can we leave that in the hands of our able staff? Ms. Huggins: What I meant by if possible" is that the Town regulations require a certain amount of trees along the street frontage. There has to be one per 30 linear ft. Planning and Zoning Commission Page 10 of 11 Meeting Date: December 18, 2013 Planning & Zoning Commission Meeting Minutes December 18, 2013 Chairman Senelly. And that's a requirement. Ms. Huggins: Yes sir, it must be met. If there's extra, then that can be moved. We will not reduce the overall landscape plan. What they provided meets the Town's standards, so we can't take anything away. But they can move it around the site provided they meet what is required by town ordinance along the street frontage. That's what I meant by "if possible". Commissioner Reed: Okay. Commissioner Sadley: I think they should just go with a couple of the big trees from the front and the east side. Perhaps the Crepe myrtles and some other trees, 92 -ft. tall. Ms. Huggins: In the Town ordinance, in the tree preservation ordinance, there are specific species of trees that are required — by species and caliper size. I don't know if crepe myrtles will meet those regulations. Chairman Senelly: You understand the intent of this body is to get more planting on the rear property line fronting those future homes should they ever be. And by the time they are, these plants will be very big. All right. May we ask our staff to watch over that and use some discretion in achieving that with the applicant? Ms. Huggins: Okay. Chairman Senelly: Thank you. Any other comments or questions? Commissioner Allen: When do they plan to break ground? Raj Patel: As soon as the permit can be issued. Chairman Senelly called for a motion. A motion was made by Commissioner Sheridan, seconded by Commissioner Card, that this agenda item be recommended for Approval to the Town Council. The motion carried by the following vote. Aye: 7- Chairman Senelly, Commissioner Allen, Commissioner Sad ley, Commissioner Sheridan, Commissioner Reed, Commissioner Card, and Vice Chair Vowell ChairfmSenelly adjourned the meeting at 8:08 p.m. 1` 7 Senelly, Carolyn Huggi ' , Community De elopment Director Planning and Zoning Commission Page 11 of 11 Meeting Date: December 18, 2013