Agenda Packet P&Z 09/60/2018Planning & Zoning Commission
Town of Trophy Club
Meeting Agenda
1 Trophy Wood Drive
Trophy Club, Texas 76262
Council Chambers7:00 PMThursday, September 6, 2018
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Commission regarding an item over
which the Commission has policy or oversight authority as provided by Texas law, the
ethics order, or other policy order.
REGULAR SESSION
1.2018-429-T Case AP-18-001 (Section 11, Lots 1364R and 1365R)
Discussion and recommendation regarding a request for approval of an amended plat for
Trophy Club, Section 11, Lots 1364R and 1365R, located south of Meadowbrook Lane
and approximately 85 feet west of Rockwood Drive.
PZ Report 9.6.18.pdf
Exhibit A - Location Map.pdf
Exhibit B - Section 11 Plat 9.22.1980.pdf
Exhibit C - Easement Abandonment Form.pdf
Exhibit D - Amended Plat.pdf
Attachments:
2.2018-430-T Review and approve the minutes of the August 13, 2018 Planning & Zoning Commission
meeting.
PZ Minutes 08.13.2018 FINAL.pdfAttachments:
3.2018-431-T Town Planner Updates; update on previous cases heard by the Commission; Discussion
on current Town development issues and development codes.
ADJOURN
*THE COMMISSION MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS
POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS
LOCAL GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Planning & Zoning Commission 1 of 24 Meeting Date: Thursday September 6, 2018
September 6, 2018Planning & Zoning Commission Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town
Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, August 31, 2018 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
_________________________________
Julie Smestad
Administrative Specialist
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-237-2900, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the bulletin board at Trophy Club Town Hall, 1 Trophy Wood
Drive, Trophy Club, Texas, on the __________ day of ______________________, 2018.
________________________________, Title: ___________________________
Planning & Zoning Commission 2 of 24 Meeting Date: Thursday September 6, 2018
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12018-429-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/29/2018 Planning & Zoning Commission
On agenda:Final action:9/6/2018
Title:Discussion and recommendation regarding a request for approval of an amended plat for Trophy
Club, Section 11, Lots 1364R and 1365R, located south of Meadowbrook Lane and approximately 85
feet west of Rockwood Drive.
Attachments:PZ Report 9.6.18.pdf
Exhibit A - Location Map.pdf
Exhibit B - Section 11 Plat 9.22.1980.pdf
Exhibit C - Easement Abandonment Form.pdf
Exhibit D - Amended Plat.pdf
Action ByDate Action ResultVer.
Case AP-18-001 (Section 11, Lots 1364R and 1365R)
Discussion and recommendation regarding a request for approval of an amended plat for Trophy Club, Section 11, Lots
1364R and 1365R, located south of Meadowbrook Lane and approximately 85 feet west of Rockwood Drive.
Planning & Zoning Commission 3 of 24 Meeting Date: Thursday September 6, 2018
To: Planning & Zoning Commission
From: Lisa Payne, Town Planner
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case AP-18-001
Planning & Zoning Commission Meeting, September 6, 2018
Agenda Item:
Case AP-18-001 (Section 11, Lots 1364R & 1365R)
Discussion and recommendation regarding a request for approval of an amended plat for
Trophy Club, Section 11, Lots 1364R and 1365R, located south of Meadowbrook Lane and
approximately 85 feet west of Rockwood Drive.
Background and Explanation:
On Meadowbrook Lane, Lot 1364 contains an existing house and Lot 1365 is vacant. The
applicant owns both properties in question and is requesting to move the common property
line five feet (5’) to the east in order to increase the size of Lot 1365 and allow more room to
build a new home on that lot.
The overall plat for Trophy Club Section 11 (Exhibit B) notes that there is a ten foot (10’) wide
utility and/or drainage easement centered about all side lot lines. Thus, the request also
includes establishing a five foot (5’) drainage and utility easement on the east side of the new
lot line and abandoning five feet (5’) of an existing drainage and utility easement that is on the
west side of the current common property line. The applicant has obtained signatures from
utility entities via the Easement Abandonment Form that is attached (Exhibit C). This form
requires these entities to verify if abandonment of the easement is acceptable in this specific
location and provide direction if there’s a conflict. The Trophy Club Municipal Utility District No.
1 (MUD) approved the abandonment of five feet (5’) of the existing easement with the
condition that a five foot (5’) easement must be added on the east side of the new property
line, which correlates with the applicant’s request.
If the request to move the common property line five feet (5’) to the east is approved, the
newly located easement and side yard setback will not impact the existing house, as it is
approximately sixteen feet (16’) away from the property line. The current and requested width
Planning & Zoning Commission 4 of 24 Meeting Date: Thursday September 6, 2018
of each lot complies with the eighty foot (80’) minimum requirement in the R-10 Single Family
District Regulations in the Trophy Club Code of Ordinances. This proposed amended plat also
conforms to the Town’s Subdivision Regulations.
Staff Recommendation:
Staff recommends approval of the amended plat.
Attachments:
• Exhibit A – Location Map
• Exhibit B – Section 11 Plat 9.22.1980
• Exhibit C – Easement Abandonment Form
• Exhibit D – Amended Plat
Planning & Zoning Commission 5 of 24 Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission 6 of 24 Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission 7 of 24 Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission 8 of 24 Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission9 of 24Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission10 of 24Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission11 of 24Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission12 of 24Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission13 of 24Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission14 of 24Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission15 of 24Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission16 of 24Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission17 of 24Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission18 of 24Meeting Date: Thursday September 6, 2018
Planning & Zoning Commission 19 of 24 Meeting Date: Thursday September 6, 2018
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12018-430-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/29/2018 Planning & Zoning Commission
On agenda:Final action:9/6/2018
Title:Review and approve the minutes of the August 13, 2018 Planning & Zoning Commission meeting.
Attachments:PZ Minutes 08.13.2018 FINAL.pdf
Action ByDate Action ResultVer.
Review and approve the minutes of the August 13, 2018 Planning & Zoning Commission meeting.
Planning & Zoning Commission 20 of 24 Meeting Date: Thursday September 6, 2018
Town of Trophy Club
Meeting Minutes
Planning & Zoning Commission
1 Trophy Wood Drive
Trophy Club, Texas 76262
August 13, 2018 7:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Sheridan called the August 13, 2018 Planning & Zoning Commission to order at 7:00 p.m. and
announced a quorum.
All Commissioners were present.
Staff and Guests Present:
Greg Lamont Town Council
Lisa Payne Town Planner
Julie Smestad Recording Secretary
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Commission regarding an item over
which the Commission has policy or oversight authority as provided by Texas law, the
ethics order, or other policy order.
Chairman Sheridan asked if there were any public requests to speak. No public requests were submitted.
REGULAR SESSION
2018-383-T Case SP-AMD-18-001 (Fellowship United Methodist Church)
Discussion and recommendation regarding a request to amend the approved Site Plan for
Fellowship United Methodist Church, generally located northwest of Trophy Club Drive
and approximately 140 feet southwest of Indian Creek Drive.
Chairman Sheridan discussed potential conflict of interest with Commissioners. Commissioner
Biggs indicated that he is a member of the church. Vice Chairman Pipkins said that his company
has had dealings with G&A (applicant) but that he has not personally. It was not determined that
a conflict of interest existed.
The applicant, Justin Lansdowne, G&A Consultants, 201 Country View Dr., Roanoke made a
presentation and was available to answer questions.
Chairman Sheridan asked for the staff report which was presented by Lisa Payne, Town Planner.
Chairman Sheridan asked for public comment from the audience. Attorney Debra Edmondson,
1100 E. Southlake Blvd., in Southlake, spoke on behalf of the Sperry residence at 1136 Sunset
Dr., and stated her client would like a wall built along the common property line rather than a
landscape screen.
Paul Glaser, 1125 Sunset Dr., spoke about the need for a wall to provide separation and privacy
from the church property.
The Commission discussed the options of requiring walls rather than a landscape screen and the
impacts it would have on the church, the adjacent residence, the residences directly across
Sunset Dr., and the neighborhood as a whole.
Planning & Zoning Commission 21 of 24 Meeting Date: Thursday September 6, 2018
Chairman Sheridan asked for a motion. Vice Chairman Pipkins moved to approve the request
with the following conditions:
1. Eight (8) foot CMU wall along NE property line of lot 405;
2. Trees along Sunset Drive be reduced to a thirty (30) foot on center spacing, and there should
be a thick hedge no more than four (4) foot high along that entire property line;
3. Solid roofing material on proposed pavilion; and
4. Approve playground as presented.
Motion was seconded by Commissioner Beach.
After additional discussion, Commissioner Branum asked to amend the motion. Commissioner
Branum moved to approve the request with the following conditions:
1. Eight (8) foot CMU wall along NE property line of lot 405;
2. Trees along Sunset Drive be reduced to a thirty (30) foot on center spacing, and there should
be a thick hedge no more than four (4) foot high along that entire property line;
3. Approve pavilion as presented; and
4. Approve playground as presented.
Motion to amend was seconded by Chairman Sheridan.
Chairman Sheridan called for a vote. Motion carried 4-3 to amend the original motion.
Commissioners voting for:
Chairman Sheridan and Commissioners Branum, Biggs, Gibson
Commissioners voting against:
Vice Chairman Pipkins and Commissioners Beach, Blake
Chairman Sheridan called for a vote to approve the amending motion. Motion carried 4-3.
Commissioners voting for:
Vice Chairman Pipkins and Commissioners Beach, Branum, Biggs
Commissioners voting against:
Chairman Sheridan and Commissioners Gibson, Blake
2018-380-T Review and approve the minutes of the August 2, 2018 Planning & Zoning Commission Meeting.
Chairman Sheridan asked for questions or corrections. There were none.
Chairman Sheridan asked for a motion. Vice Chairman Pipkins moved to approve the August 2,
2018 minutes as written, which was seconded by Commissioner Beach.
Chairman Sheridan asked for a vote. The motion was approved unanimously.
2018-381-T Town Planner Updates; update on previous cases heard by the Commission; Discussion on current
Town development issues and development codes.
Staff updates were given by Lisa Payne, Town Planner.
ADJOURN
Chairman Sheridan asked for a motion. Vice Chairman Pipkins moved to adjourn, seconded by
Commissioner Beach. Planning & Zoning Commission 22 of 24 Meeting Date: Thursday September 6, 2018
Chairman Sheridan asked for a vote. Motion was approved unanimously.
The meeting was adjourned at 8:30 p.m.
__________________________________ ________________________________
Dennis Sheridan, Chairman Julie Smestad, Recording Secretary
Planning & Zoning Commission Community Development
Town of Trophy Club, Texas Town of Trophy Club, Texas
Planning & Zoning Commission 23 of 24 Meeting Date: Thursday September 6, 2018
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:22018-431-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/29/2018 Planning & Zoning Commission
On agenda:Final action:9/6/2018
Title:Town Planner Updates; update on previous cases heard by the Commission; Discussion on current
Town development issues and development codes.
Attachments:
Action ByDate Action ResultVer.
Town Planner Updates; update on previous cases heard by the Commission; Discussion on current Town development
issues and development codes.
Planning & Zoning Commission 24 of 24 Meeting Date: Thursday September 6, 2018