Fiscal Year 2009-2010TOWN OF TROPHY CLUB, TEXASTOWN OF TROPHY CLUB, TEXAS
ANNUAL PROGRAM OFANNUAL PROGRAM OF
SERVICESSERVICES
20092009--20102010
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
TOWN OF TROPHY CLUB
ANNUAL PROGRAM OF SERVICES
FISCAL YEAR 2009-10
ADOPTED
ON
SEPTEMBER 28, 2009
PREPARED BY:
BRANDON EMMONS
TOWN MANAGER
STEPHEN SEIDEL
ASSISTANT TOWN MANAGER
KATHY DuBOSE
FINANCE DIRECTOR
LINDA THOMS
SENIOR FINANCIAL ANALYST
STEPHANIE GOHLKE
FINANCIAL ANALYST
RENAE GONZALES
SENIOR ACCOUNTANT
EMMANUELLE LAWRENCE
MANAGEMENT INTERN
This budget reflects a property tax rate of $0.47 per $100 appraised value that
was adopted by the Town Council. Section 26.05 (b) of the State of Texas Tax
Code requires the following statement to be published in conjunction with the
adopted tax rate.
“THE TOWN OF TROPHY CLUB ADOPTED A TAX RATE THAT
WILL RAISE MORE TAXES FOR MAINTENANCE AND
OPERATIONS THAN LAST YEAR’S TAX RATE. THE TAX RATE
WILL EFFECTIVELY BE RAISED BY 5 PERCENT AND WILL
RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A
$100,000 HOME BY APPROXIMATELY $19.51”
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
ELECTED OFFICIALS
Mayor Connie White
Mayor Pro Tem Glenn Strother
Council Member Susan Edstrom
Council Member Philip Sterling
Council Member Kathleen Wilson
Council Member Bill Rose
APPOINTED OFFICIALS
Town Manager Brandon Emmons
Town Attorney Patricia Adams
Town Secretary Lisa Hennek
Municipal Judge Honorable Mark Chambers
KEY STAFF
Assistant Town Manager Stephen Seidel
Building Inspector Chris King
Emergency Medical Services & Fire Chief Danny Thomas
Finance Director Kathy DuBose
Human Resources Manager Tammy Ard
Information Systems Manager Mike Pastor
Parks & Recreation Director Adam Adams
Planning & Zoning Coordinator Carolyn Huggins
Police Chief Scott Kniffen
Streets Superintendent Ed Helton
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
Table of Contents
2009-2010
READER’S GUIDE
Manager’s Message...................................................................................................................................... 9
Major Budget Issues ................................................................................................................................... 10
Trophy Club Map..........................................................................................................................................19
Profile of Trophy Club ..................................................................................................................................20
Budget Calendar..........................................................................................................................................21
Major Budget Documents.............................................................................................................................22
Financial Structure.......................................................................................................................................23
Budgeted Funds...........................................................................................................................................23
Budget Basis................................................................................................................................................23
BUDGET IN BRIEF
Organizational Chart....................................................................................................................................27
Budget Revenue & Expenditure Summary...................................................................................................29
Fund Balance Summary by Fund…………………………………………………………………………...………31
All Funds Revenue & Expenditure Summary by Category……………………………………………………....33
Full Time Equivalent (FTE) Summary..........................................................................................................35
General Fund Revenue & Expenditure Summary ………………………………………………………………..36
Interest & Sinking Fund Revenue & Expenditure Summary.........................................................................37
Trophy Club Park Fund Revenue & Expenditure Summary.........................................................................38
Street Maintenance Sales Tax Fund Revenue & Expenditure Summary.....................................................40
Storm Drainage Utility Fund Revenue & Expenditure Summary..................................................................41
Economic Development 4A Corporation Revenue & Expenditure Summary ...............................................42
Economic Development 4B Corporation Revenue & Expenditure Summary ...............................................43
Hotel & Motel Fund Revenue & Expenditure Summary................................................................................44
Capital Projects Fund...................................................................................................................................45
GENERAL FUND
General Fund Revenue Summary................................................................................................................48
General Fund Expenditure Summary...........................................................................................................51
Town Administrative Services
Manager’s Office ...................................................................................................................................54
Human Resources.................................................................................................................................58
Information Services..............................................................................................................................62
Legal......................................................................................................................................................65
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
Public Safety Services
Police.....................................................................................................................................................70
EMS.......................................................................................................................................................76
Streets
Street Maintenance................................................................................................................................80
Storm Sewer..........................................................................................................................................83
Construction Inspection.........................................................................................................................84
Parks
Parks General........................................................................................................................................86
Independence Park................................................................................................................................91
Harmony Park........................................................................................................................................93
Lakeview Soccer Fields.........................................................................................................................95
Medians and Common Areas............................................................................................................…97
Recreation
Recreation General................................................................................................................................98
Athletic Programs................................................................................................................................102
Pools....................................................................................................................................................103
Recreation Programs...........................................................................................................................106
Day Camp Programs...........................................................................................................................108
Community Event Programs................................................................................................................110
Swim Team..........................................................................................................................................112
Planning & Zoning......................................................................................................................................116
Community Development...........................................................................................................................122
Financial Services
Finance................................................................................................................................................129
Municipal Court....................................................................................................................................133
Facilities Management...............................................................................................................................138
INTEREST AND SINKING FUND
Debt Management Overview..........................................................................................…………………...142
Interest & Sinking Revenue & Expenditure Summary................................................................................144
Estimated Ad Volarem Tax Collections and Distribution………………………………………………………..146
Outstanding Bond Debt……………………………………………………………………………………………..147
TROPHY CLUB PARK FUND
Trophy Club Park.......................................................................................................................................154
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
STREET MAINTENANCE SALES TAX FUND
Street Maintenance Sales Tax Fund Overview..........................................................................................159
STORM DRAINAGE UTILITY FUND
Storm Drainage Utility Overview ................................................................................................................164
ECONOMIC DEVELOPMENT FUNDS
Economic Development Fund Overview....................................................................................................168
HOTEL & MOTEL FUND
Hotel & Motel Fund Overview.....................................................................................................................176
CAPITAL PROJECT FUND
Capital Improvement Program Overview..........................................................………………………….…..181
Five Year Capital Improvement Program ………………………………………………………………………...182
STATISTICAL INFORMATION
_______________________________________________________________________________
Total Combined Tax & Assessment Distribution Five Year Summary………………………………………....191
Ad Volarem Tax Distribution Ten Year Summary ………………………………………………………………..192
Assessed Net Taxable Value Ten Year Summary…………………………………………………………….....193
Top Taxpaying Entities………………………………………………………………………………………….......194
SUPPLEMENTAL INFORMATION
_______________________________________________________________________________
Town History………………………………………………………………………………………………………….196
Town Facts……………………………………………………………………………………………………………197
BUDGET GLOSSARY
Budget Glossary.........................................................................................................................................199
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ReaderReader’’sGuidesGuide8
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
MAJOR BUDGET ISSUES
______________________________________________________________________________________________________________________
The adopted budget includes total revenues of $ 7,944,549 and expenditures of $7,812,879. This
report discusses, by fund, the major issues addressed in the 2009-2010 budget.
MAJOR ISSUES – GENERAL FUND
1. REVENUES – The first major issue deals with General Fund revenues.
A.Property Tax – The largest revenue source in the General Fund is the ad valorem tax.
1. Proposed Tax Rate -The 2009-2010 adopted budget includes an increase in the tax
rate from $0.45551per $100 valuation to $0.47 per $100 valuation.
2. Tax Rate –The ad valorem tax rate is comprised of two components. The first is the
operations and maintenance component that is used to calculate revenue for the
City’s General Fund operations. The second component is the debt portion that is
used to calculate revenue to pay the City’s general debt service obligations. Annually
each city must calculate and publish its effective and rollback tax rates.
a. Effective Tax Rate - The effective rate calculation is based on the increase or
decrease in value of properties that were on the tax roll in the previous year. If
those property values rise, the effective tax rate is less than the current rate. If the
values decrease, the effective rate is more.
In most cases, property value rise and the resulting effective tax rate is lower than
the current rate. Even though a city may propose no change in its tax rate, State
law requires that if the rate is above the effective rate, the city must publish the
current rate as a “tax increase” and hold two public hearings. The 2009 calculated
effective rate is $0.448899 per $100 valuation.
b. Rollback Tax Rate - The rollback tax rate calculation involves splitting out the debt
service component of the tax rate. The debt service portion is the tax rate
necessary to pay the coming year’s debt payments and may rise as high as
necessary as long as the combined tax rate does not exceed the State’s $2.50 per
$100 valuation limit.
The rollback operations and maintenance (O & M) component is calculated as the
rate that would be needed to raise 8 percent more operating funds than levied in
the preceding year. This rate added to the debt service component equals the
rollback tax rate. The 2009 rollback rate is $0.48884 per $100 valuation If a taxing
unit adopts a tax rate that exceeds the rollback rate, voters may petition for an
election on the tax increase. A successful election limits the rate to the rollback
rate.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
3. Average Home Value – The Denton Central Appraisal District’s certified 2009 appraisal
roll shows an increase of 6.7% over the 2008 certified value and 5.4% over the final 2008
value (including supplements), with a current average home value of $262,591.
B. Sales Tax – The second largest revenue source in the General Fund is sales tax receipts.
The current year’s estimate is 3% over the prior year’s collections. The 2009-2010 budget
projects a 3% growth in receipts over the current year’s estimate. As always, sales tax
revenue is wholly dependent on the local economic conditions and can fluctuate.
C. Franchise Fees – Franchise fees are projected based on the past and current trends,
franchisee’s estimates, and includes the impact from the estimated electric and gas use
at the new Byron Nelson High School.
D.Development Related Revenues – As single family development slowed during the 2008-
2009 fiscal year, the associated building permit revenue decreased substantially. The
2009-2010 budget reflects a $456,000 reduction in the projected revenue from the current
year’s budget. While developer fees were well over the budget in the 2008-2009 fiscal
year, they are projected to be $60,000 less than the prior year’s in the 2009-2010 adopted
budget. These revenue estimates are based on a projection of 150 new homes.
E.Public Safety – Emergency Medical Service (EMS) revenues for ambulance fees are based
on the current trend of diminished calls. Municipal court fines and fees are projected to
increase based on current trends and the anticipated traffic associated with the opening
of the Byron Nelson High School.
F.Park and Recreation – Park and pool revenues are estimated to increase approximately
5% over the prior fiscal year based on historical and current trends. Athletic program
revenues are not projected to increase in the 2009-2010 fiscal year, as current field use is at
saturation. Recreation programs are based on current levels with some minor additional
programming.
G.Grants – Management continues to actively pursue grant funding as a means to augment
local revenues.
H.Other Revenues – Estimates for other revenues are based on departmental projections
and current contracts.
2.LONG RANGE STRATEGIC PLANNING –One of the major issues for the coming year is the
implementation of the Charter amendments approved in May, 2009, many of which focus on
long range strategic planning. The adopted budget incorporates several initiatives to address
the requirements included in the revised Charter.
A. Council Priority Questionnaire – The results of the Council Priority Questionnaire (Attachment
A) reflect that one of the Council’s highest priorities is increasing the level of the Town’s
long range comprehensive planning.
B. Public Opinion Survey – Strategic planning begins with the creation of the vision of the end
product desired. The first step in this process is the identification of the community’s
thoughts and wishes. One of the most common avenues to gather the community’s
desires is the use of a Public Opinion Survey. This process is widely considered the most
effective tool in assuring the broadest coverage of residents and providing the highest
level of accuracy. The 2009-2010 budget includes funding for a Public Opinion Survey.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
C. Strategic Planning Process –The Charter amendments require that the Town Manager
“Assist the Council to develop long term goals for the Town and develop strategies to
implement those goals”. The 2009-2010 budget includes funding for a Strategic Planning
“retreat” for Council and Management.
D.Master Drainage Study – Council has also indicated a desire for long range storm drainage
planning and improvements. The 2009-2010 adopted budget includes funding for a
Master Drainage Study.
3. Vehicle and Equipment Replacement –Annually, each Manager analyzes the need for
replacement of departmental vehicles and equipment. Replacement criteria include a
review of the age of the vehicle, mileage or hours of use, and maintenance history. The need
for fleet additions are also included in the review. Based on the results of the analysis,
Managers identify needed replacements and/or fleet additions. The 2009-2010 budget
includes funding for two Police patrol vehicles, one truck for the Parks department, refurbishing
a 2000 ambulance chassis for Emergency Medical Services (EMS), a dump truck for the Streets
department, and one-half the cost of a vehicle for the shared Public Safety Officer.
4. Eliminated Positions –With the diminished building activity experienced in the prior fiscal year,
the Construction Inspector position is eliminated in the 2009-2010 budget. Also eliminated is
the part-time Management Intern position in the Town Manager’s office. The savings from
these staff eliminations is reallocated to cover some of the costs associated with the May
Charter revisions including the addition of a Financial and Budget Analyst. This position will be
responsible for working with each department in identifying, tracking, and reporting
performance measures, as well as, developing and reporting cost of service comparisons. The
cost of new publication and notices required by the Charter revisions are also allocated from
the savings.
5. COMPENSATION – The 2009-2010 adopted budget includes a 2% cost of living adjustment
(COLA) for all regular full-time employees.
A.Salary Survey – Management provided Council a comparison of Trophy Club salaries to
neighboring communities with which we compete for workforce. The seven towns/cities
surveyed include Roanoke, Northlake, Westlake, Southlake, Keller, Richland Hills and
Highland Village. While several positions were at or above the market average, 85% fell
below their counterparts in the other organizations, with some as much as 30% to 40%.
B.Health Insurance – As preliminary estimates for health insurance premium were almost 20%
over the existing rates, Management solicited insurance bids and negotiated with a new
provider. Negotiations resulted in no increase in rates or funding for the 2009-2010 budget.
6.CAPITAL IMPROVEMENT PROGRAM – The five-year Capital Improvement Program includes Park
projects which will be presented to citizens in a November 2009 bond election. Also included
are the estimated operations and maintenance costs for future fiscal years, once the Capital
Improvement projects are complete.
7.UNMET NEEDS – While the 2009-2010 adopted budget provides the funding to continue our
basic services and address some of our new Charter revision requirements, there have been
many identified needs that remain unmet and are not included in the budget. Attachment B
provides a listing of departmental funding needs identified by Management.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
8.FUND BALANCE – The Town Council has followed a policy of maintaining an unreserved fund
balance for emergencies. Bond rating agencies consider the level of fund balance when
determining a town’s bond rating. Below is a listing of the ending fund balances for the past
three years, a projected balance for the fiscal year ending September 30, 2009, and the
adopted balance for the fiscal year ending September 30, 2010.
9/30/06 9/30/07 9/30/08 9/30/09 2010
Projected
Fund Balance $1,005,073 $1,335,796 $1,830,233 $2,017,264 $2,125,596
% of
Expenditures 19% 24% 29% 35% 37%
MAJOR ISSUES – STREET MAINTENANCE SALES TAX FUND
In May 2006, citizens approved a 1/4% Street Maintenance Sales Tax, with collections beginning in
October 2006. The sales tax was needed to augment the funding provided in the General Fund
for the maintenance of town streets. State law requires that the tax be reauthorized by the
citizens after the initial four years. Reauthorization periods may be for five, ten, fifteen or twenty
years. In order for the tax to not lapse, the Council must call a reauthorization election by May
2010.
Beginning with the 2009-2010 fiscal year, the Street Maintenance sales tax receipts and
expenditures will be reported as a separate fund.
MAJOR ISSUES – STORM DRAINAGE UTILTY FUND
The Town of Trophy Club charges a fee to citizens to cover the costs of providing the infrastructure
and facilities that permit the safe drainage of storm water, the prevention of surface water
stagnation, and the prevention of pollution arising from nonpoint runoff. One of Management’s
and the Council’s highest priorities is to provide comprehensive long term planning for storm water
drainage and improvements. The budget includes funding for a Drainage Master Study in the
2009-2010 fiscal year
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
SECTION A Priority of
Response
1 - 5
(1=low; 5=high)
Service Area AVERAGE AVERAGE
1 Senior Citizen Programs 4.4 3.7
2 Long Range Comprehensive Planning 3.9 4.3
3 Storm Drainage Planning 3.8 3.5
4 Storm Drainage Improvements 3.8 3.0
5 Eco. Dev. - Town Marketing Efforts (Brand Image, Retail)3.8 4.8
6 Eco. Dev. - Business Retention 3.8 4.0
7 Greenbelt System Planning/Development 3.7 4.0
8 Eco. Dev. - Incentives for Development 3.7 3.0
9 New Athletic Programs 3.6 3.0
10 Emergency Preparedness (Management)3.5 3.4
11 Code Enforcement - High Weeds/Debris Violations 3.5 4.0
12 Park Maintenance (Athletic Fields, Medians, Mowing)3.5 4.0
13 Youth Recreation Programs 3.5 3.8
14 Police Patrol 3.4 4.3
15 Library Programs 3.4 3.3
16 Community Services 3.3 4.8
17 Storm Drain Inspection / Repair 3.3 3.3
18 Recycling Efforts 3.3 4.3
19 Development Review Process 3.3 4.0
20 Town Beautification (Parks, Facilities, Medians)3.3 3.8
21 Code Enforcement - Sign Violations 3.3 3.5
22 Code Enforcement - Swimming Pools & Pool Discharge 3.3 3.0
23 New Parks/Park Expansion 3.3 4.0
24 New Athletic Fields 3.3 3.8
25 Bicycle/Hiking Trail Development 3.3 4.0
26 Recreation Programs 3.2 3.3
27 Personnel Recruitment 3.2 3.7
28 Street Maintenance/Repair 3.2 3.3
29 Building Inspection 3.2 4.0
30 Traffic Enforcement 3.0 3.0
31 Criminal Investigation 3.0 3.3
32 Drug Abuse/Enforcement Programs 3.0 2.8
33 Emergency Medical (Ambulance)3.0 3.0
34 School Resource Officers 3.0 2.8
35 Environmental Health (Inspections, etc.)3.0 2.5
36 Animal Control 3.0 3.0
37 Municipal Court 3.0 2.8
38 Street Construction/Rebuilding 3.0 2.8
39 Street Sweeping 3.0 3.0
40 Solid Waste Collection 3.0 2.5
41 Litter Programs 3.0 2.3
42 Employee Training/Development 3.0 3.7
43 Employee Pay Plan/Benefits 2.8 4.0
44 Workforce Diversity 2.6 3.7
TOWN COUNCIL PRIORITY QUESTIONNAIRE
2009-10 BUDGET
Sorted by Service Effort
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
Council Priority Questionnaire
2009-2010 Budget
SECTION C - Policy Issues
Evaluate joint recreational development with Roanoke.
Police patrols must be stepped up via an elimination of radar-running idling
and parking. With only two patrol cars, the public often questions who is
“watching” the streets if one of our 2 cars (50% of the patrol) is sitting in a
median, alongside a curb, etc.
Commercial Development Plan
Storm Draining/Planning needs to be assessed and the sufficient funds
gradually put away into a reserve account in order to rectify/aid in our town-
wide drainage problems (much like that of the streets maintenance program).
Development of Comprehensive Master Plan, including resident survey.
Going Green Programs—initiate new effort.
Library Programs—get process underway to do joint use with Byron Nelson.
Internal Community Service Programs—initiate new effort.
Concentrate on no-cost/low-cost ways to enhance community feel/activities.
Environmental Health—need better understanding of what we do currently.
And, does it meet standard practices?
Fully implement program and performance budgeting. Adopt a proven
model—Austin.
Evaluate delivery of services for legal services—conceptual/ cost/ individual/
firm.
Work with MUD on Phased Unification Plan.
Would like to see consideration of Volunteer Management—part-time position
including training in the effective use of volunteers.
Need ethics commission established.
Remove gender/race identification questions from employment applications.
“a great place to call home”
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
Add new community services that are low/no cost such as recent CHL
classes.
Increase communication.
We need to reevaluate the many levels of levels of upper management (i.e.
Town Mgr., Asst. Town Mgr., Directors, Managers, etc.) that we have in place
by department. Salaries are becoming top heavy in comparison to the
numbers of employees managed by department. Citizens need their tax-
supported service departments to run efficiently; there appears to be an
inordinate amount of supervision/management for job performance. Good,
efficient employees do not excessive amounts of supervision.
Recreation Programs; Youth Recreation Programs; New Athletic Programs—
increase current effort as new fields and facilities come on board.
Educate public about benefits/ease of recycling (encourage folks to use the
services that we’re already paying for).
Code Enforcement- Sign Violations—would like to see ordinances up.
Enhance non-athletic park space (i.e. Green belts) to encourage more-
outdoor-oriented (healthy) lifestyle.
Ramp up economic development efforts.
Recreational needs are below-par. The pool isn’t performing within top levels.
We have too few fields for the ever-growing numbers of children needing the
facilities. There isn’t sufficient parking areas and/or systems for the
practice/game days. We need to begin thinking proactively, versus reactively,
with regards to these needs. The same holds for our long-asked-for library
services. Either we need to look into bond funding or reach out to Roanoke
for a buy-in program with their library.
Legal services—a review of what we have today from a resource/cost
perspective. Is this the most efficient and cost effective?
Recycling Efforts—review of tonnage and what the program costs.
Litter Programs—“Operation Clean Sweep”—encourage residents to sweep
in front of their homes like we did in “the old days” to keep things out of the
sewer system.
Park Maintenance—improve the weekend visibility and clean up.
“a great place to call home”
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
A large number of complaints are generated by a feeling of lack of service by
employees (i.e. “Not my job, not my department,” perceived absence within
the office, lack of smiles/cordiality, willingness to provide the extra mile
without being asked). I’d like to see an office-wide rededication and incentive
program for Superior Customer Service. Such a program would be low-cost,
yet yield high result dividends via customer/resident satisfaction and
employee morale.
Master Drainage Plan.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
ATTACHMENT B
Town of Trophy Club
Supplemental Budget Requests/ Unmet Needs
“a great place to call home”
Positions Funding
Finance
Professional Outside Services-CAFR 7,500
INCODE Software 23,000
Information Systems
Audio/Video UPS 1,150
MCCi Document Management—Laserfiche 15,325
Storage Area Network (SAN) 18,000
Disaster Recovery Parts Kit 3,310
Attendance Enterprise Additional Users 750
Integrated Software System 1,500
Police
Personnel—4 Officers (grant requested) 4 270,000
Uniforms/equipment if Grant Officers Approved 11,200
Personnel—1 Patrol Supervisor 1 81,277
Police Records Management Software 36,900
Animal Control Officer 1 49,700
TASERS 20,000
Issued Firearms 12,000
Animal Control Vehicle (if position approved) 8,000
High School SRO Equipment (grant requested) 1 3,000
Community Development
Comprehensive Land Use Plan Update 75,000
Fire/EMS
Firefighter/Paramedic 1 32,821
Brush Truck Remount 45,000
Air-packs 18,000
Streets/Storm Sewer
1 Ton truck w/ utility box and ladder rack 28,000
Backhoe 44,000
Other
2 % Merit Increase 65,000
_______________
Total 8 $ 870,433
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DALLAS / FORT WORTH REGION
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PROFILE OF TROPHY CLUB, TEXAS
The Town of Trophy Club, Texas incorporated in 1985 as Texas’ first premiere planned community and is
located in the North Central portion of Texas. This area of the state has proven to be one of the top
growth areas in Texas and the United States. The Town currently occupies a land area of just over 4
square miles and serves a growing population of approximately 7,864. The Town is empowered to levy a
property tax on real property located within its boundaries. Trophy Club is also empowered, by state
statute, to extend its corporate limits by annexation, which has occurred periodically when deemed
appropriate by the governing council of the Town.
Trophy Club has operated as a Home Rule municipality utilizing Council-Manager since 2004. Policy-
making and legislative authority are vested in the Town Council consisting of the Mayor and five other
members. The Town Council is responsible for, among other things, passing ordinances, adopting the
budget, appointing boards and committees, and hiring both the Town Manager and Town Attorney. The
Town Council is elected on a non-partisan basis. With the Charter Amendments passed at the May 9,
2009 Election Council members are elected from the Town at-large-by-place in the manner, for a term
of three (3)years or until their successors have been elected and take office. Each Councilmember
shall be elected to and occupy a place on the Council, such Places being numbered (e.g., Place 1,
Place 2, Place 3, etc.). The Mayor and five (5) Council members shall be elected and serve in the
following manner: The Mayor shall have a three-year term beginning with the May 2011 election.
Council members elected at the May 2009 election shall draw lots to determine Places 1 and 2.
Places 1 and 2 shall receive a two-year term at the May 2009 election; thereafter, Places 1 and 2
shall have three year terms. The Town Manager is responsible for carrying out the policies and
ordinances of the Town Council, overseeing the day-to-day operations of the government and for
appointing the heads of the various Town departments.
The Town of Trophy Club provides a full range of municipal services including general government,
public safety (police and EMS), streets, parks and recreation, planning and zoning, code
enforcement, and drainage utilities. Water/wastewater and Fire protection are provided through the
Municipal Utility District.
Trophy Club’s location is ideal for both businesses and residents, many of whom commute to Dallas,
Denton, Las Colinas, and Fort Worth. Trophy Club maintains a small-town feel while having the
advantages of nearby metro areas and offers an outstanding quality of life, with great educational and
recreational amenities. Two 18-hole premier golf courses are available, including the only course
designed by Ben Hogan.
The region possesses a varied manufacturing and industrial base that has added to the relative
stability of the unemployment rate with approximately half of the local workforce employed in
management, professional, and related occupations. Figures from the Texas Workforce Commission
indicate a North Central Texas unemployment rate of 8.0 percent while the national unemployment
rate is 9.5%.
Trophy Club is positioned for a bright future with new families and businesses joining existing
residents and companies and building on the Town’s foundation of pleasant residential
neighborhoods, excellent educational institutions, and numerous recreational activities to truly
establish itself as a “a great place to call home.”
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BUDGET CALENDAR
2009-2010
March 10 Tuesday Budget Kick-Off
April 3 Friday Department Budgets Due to Finance
May 15 Friday Denton Central Appraisal District Submits Preliminary Tax Values
June 22 Monday Management Update to Council on 2009-2010 Budget
Council Budget Meeting Dates Scheduled
July 6 Monday Council Discussion on Format of July 18 Budget Workshop
July 10 Friday Management Distributes Information for July 18 Budget
Workshop
July 18 Saturday Council/Management Budget Workshop
July 27 Monday Certified Appraisal Roll Due from Denton Central Appraisal
District (Normal Deadline of July 25 falls on Saturday)
July 31 Friday Town Manager Submits the 2009-2010 Proposed Budget to
Council
Proposed Budget Placed on File with Town Secretary and on
Town Website
Tax Calculations Due from Denton County Tax Office
August 3 Monday Submit Effective and Rollback Rate Calculations to Town Council
Vote to Propose Tax Rate (over effective rate)
Set Public Hearings for August 24 and September 14
August 12 Wednesday Publish Notice of Public Hearing on Tax Increase
Publish Notice of Effective and Rollback Tax Rates, Statement
and Schedules
August 17 Monday Council Budget Discussion
August 24 Monday First Public Hearing on Tax Increase
Council Budget Discussion
August 31 Monday Publish Notice of Public Hearing on Tax Increase
September 14 Monday Second Public Hearing on Tax Increase
Announce Vote on Tax Rate
Public Hearing on Budget
Council Budget Discussion
September 16 Wednesday Publish Notice of Tax Revenue Increase
September 28 Monday Adopt Budget
Adopt Tax Rate
Approve Tax Roll
October 1 Thursday Fiscal Year 2009-2010 Begins
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
READER’S GUIDE
The Reader's Guide provides an overview of the Town of Trophy Club’s budget process and budget documents.
The Town of Trophy Club has prepared a budget designed to meet the highest standards of performance in
municipal budgeting. This document provides a summary of all budgeted funds, including both revenue and
expenditure summaries. Major budget documents, the budget process, and organization of the budget itself are
described below.
Major Budget Documents
The Town of Trophy Club’s budget process includes the production of three key documents. It is important to
understand the timing and purpose of these documents in order to fully understand the process itself.
1. The Manager’s Message
The Manager’s Message is submitted to town council in late July as a part of the proposed budget.
This report summarizes and identifies key issues with regard to revenues and expenditures for the
coming year.
2. The Proposed Budget
Pursuant to Town Charter, the proposed budget must be submitted to Town Council by July 31 or at
least sixty (60) days prior to the first day of the new fiscal year.” This document represents a
balanced version of departmental budget requests versus projected revenues. The proposed
budget is a product policy as expressed by the Town Council and is prepared by the Town Manager
and the Management Team, which is comprised of the department directors.
3. The Adopted Budget
The adopted budget represents a modified version of the proposed budget after public hearings and
Town Council review in August/September. Any changes deemed necessary by Town Council to
funding levels or revenue projections are reflected in the adopted budget. Revisions may also be
made to reflect any updates to budget information.
The Budget Process
The Town of Trophy Club uses a program-based budgeting process. Each budgeting unit or division is given a
target or “baseline” funding level based upon the previous year’s funding level. With a few exceptions, no fixed
assets, wages and benefits, or one-time packages are included in baseline funding. Any funding request that
represents new expenditures and programs, or that is in excess of baseline funding, must be submitted as a
separate request or “package.” These packages may be either a new or restoration request for resources,
depending upon the budgeting unit’s funding target.
1.Revenue Projection
The budget revenue projections for the new fiscal year begin early in the current fiscal year. The
projections are made by the departments responsible for the revenues with help from the Finance
staff. Projections are base upon consultations with state and local agencies, trend analysis,
anticipated changes in the local and regional economy, and discussions with directly associated
staff members. Although revenue projections are prepared early in the budget process, the budget
revenue analysis continues with departmental budget development and extends until the budget is
adopted based upon any new information.
2.Proposed Budget Analysis/Compilation
The Budget Office reviews and compiles a preliminary draft of departmental budgets to present to
the Management Team, which is comprised of the Town Manager and department directors..
During Management Team discussions, each department director answers questions from the
entire group concerning their budget.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
Given revenue projections and baseline funding requirements, budget funding changes are made
according to necessity and priority. A total recommended funding level is determined and is
weighed against available resources.
3.Proposed Budget Development
The Town Manager, no later than July 31 each year, shall prepare and submit to the Town
Secretary, the annual budget covering the next fiscal year. The Town Manager’s proposed budget
should assume, for each fund, operating revenues and resources that are equal to, or exceed
operating expenditures. The Town Manager’s budget message summarizes funding requirements,
major changes in programs, and alternatives for funding.
4.Town Council Budget Study
A budget work session is held with the Town Council to review and discuss the proposed budget.
Discussions and study may follow at subsequent work sessions up until budget adoption.
5.Public Hearing/Budget Adoption
A public hearing on the proposed budget and two public hearings on the tax rate are held in August
and September prior to final budget consideration. At the public hearings, citizens may make formal
comments concerning the proposed budget. The public also has the opportunity to attend Town
Council budget work sessions in August and September.
Budget adoption occurs in September after Town Council deliberations and the public hearings.
The Town Council adopts a tax rate to support adopted funding levels. Pursuant to Town Charter,
the budget in place for the preceding year shall remain in place on a month-to-month basis until
such time as a new budget has been adopted if no Town Council action is taken before the end of
the fiscal year, September 30.
6.Compilation of Adopted Budget/Budget Maintenance
An adopted budget is compiled and published during the first months of the new fiscal year. The
adopted budget in the form of an amended proposed budget is available for public inspection in
October. Ledger accounts are prepared for the new fiscal year prior to October 1.
Budget maintenance is a year-round activity of divisions/departments and Budget Office staff.
Other spending control mechanisms include monthly review of expenditures by the Accounting staff.
During the budget process departments make revenue and expenditure estimates for the current
year.
Finally, program goals, objectives, and measures are evaluated during budget development to
determine the effectiveness of program activities and levels of appropriate funding for subsequent
years.
Financial Structure
The financial structure of the budget is organized by funds. A fund is generally defined as a fiscal and
accounting entity which has its own self-balancing set of accounts for recording cash and other financial
resources, as well as any liabilities or residual equities or balances. Normally, funds are segregated for the
purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations,
restrictions, or limitations. However, when appropriate, funds are made up of departments. Generally, there are
two types of funds: Governmental and Proprietary. Proprietary normally includes water, wastewater, sewer and
electric services. However, this budget includes only the first. The specific funds which make up the
Governmental Fund type are: General Fund, Trophy Club Park Fund, Hotel & Motel Fund, Capital Projects
Fund, Interest & Sinking Fund, Grant Fund and Public Improvement District Fund. Each of the above-
mentioned funds operates separately and independently from one another; therefore, they are budgeted
separately and include separate financial statements.
Budgeted Funds
23
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
The Town of Trophy Club budget consists of various funds. Each fund represents a specific function and
maintains individual objectives. The Town of Trophy Club’s budget includes the following funds:
General Fund – The General Fund contains the control and fiscal accounting for the Town’s general
service operations such as administration, public safety, parks, etc. The General Fund’s two major revenue
sources are the sales and ad valorem taxes.
Interest & Sinking Fund – The Interest & Sinking Fund is used to record and control the accumulation of
resources for payment of general long-term debt principal and interest. The Town issues debt to acquire or
construct capital assets, such as roads or parks for the general benefit of Trophy Club citizens. Resources
include an applicable portion of the ad valorem tax levy and related interest income usable from debt service.
Special Revenue Funds –Special Revenue Funds are used to account for the receipt of specific
revenue sources that are restricted for expenditures for a specified purpose. Included in the special revenue
funds are: Hotel & Motel Fund, Capital Projects Fund, Grant Fund and Public Improvement District Fund.
Budget Basis
The budget for the General, Interest & Sinking and Special Revenue Funds are prepared on the modified
accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both
"measurable" and "available" to finance expenditures of the current period except where the accrual basis is
specified by generally accepted accounting principles. Expenditures are recognized when the related fund
liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures
either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3)
accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in
the current period; (4) interest on special assessment indebtedness which may be recorded when due rather
than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and
interest on long-term debts which are generally recognized when due.
Organizational Relationships
A department is a major administrative segment of the Town, which indicates overall management responsibility
for an operation or a group of related operations within a functional area (e.g., Police Department, Fire
Department, Parks Department, Recreation Department). The smallest organizational unit budgeted is the
program. The program indicates responsibility for one functional area, and in many cases these functional
areas are put together to demonstrate a broader responsibility. When this is done, the programs are combined
to make up a department. For example, the Parks Department is comprised of Parks General, Independence
Park, Harmony Park, Beck Park, Lakeview Soccer Fields and Medians & Common Areas.
Budget Administration and Development
The Town of Trophy Club’s policies set forth the basic framework for the fiscal management of the Town.
These policies were developed within the parameters established by applicable provisions of the Texas Local
Government Code, and the Town of Trophy Club Charter. The policies are intended to assist the Town Council
and Town staff in evaluating current activities and proposals for future programs.
I. BUDGET PERIOD
Fiscal Year. The fiscal year of the Town of Trophy club “shall begin on the first (1 st) day of each
October and end on the last (30th) day of September of each calendar year. Such fiscal year shall also
constitute the budget and accounting year” (Charter Section 9.01).
II. BUDGET ADMINISTRATION AND DEVELOPMENT
A. Submission.The Town Manager shall submit to the Council a proposed budget and
accompanying message before the last day of July of each year. The Council shall review the
proposed budget and revise it as deemed appropriate prior to general circulation for public
hearing. (Charter Section 9.04)
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
B. Public Hearing on Budget.The Council shall hold a public hearing on the budget and shall
provide adequate public notice of such hearing, including publication of notice as required by
Sate law.
C. Truth in Taxation.Budget development procedures will be in conformance with the State law
outlined in the Truth in Taxation process. In the event of a tax increase, notices will be provided
and required hearing(s) held in conformance to this State law
D. Adoption.The Council, by majority vote, shall adopt the budget by ordinance not later than the
30th day of September. Adoption of the budget shall constitute appropriations of the amount
specified as expenditures from the fund indicated. If the Council fails to adopt a budget by the
beginning of the fiscal year, the budget currently in place for the preceding year shall remain in
place on a month-to-month basis until such time as a new budget has been adopted.
E. Public Records.The budget, budget message, and all supporting schedules shall be in a public
record in the office of the Town Secretary and shall be public records available to the public for
inspection upon request.
F. Balanced Budget Required.The Town of Trophy Club will develop balanced budgets in which
current resources (current revenues plus fund balance) will equal or exceed current
expenditures.
G. Funding of Current Expenditures with Current Revenues. The budget will assure that current
expenditures are funded with current revenues. Current operating expenses will not be
capitalized or funded through the use of long-term debt.
III. REVENUE POLICES
A. Revenue Goal.The Town will attempt to maintain a diversified and stable revenue stream to
shelter it from short-run fluctuations in any one revenue source.
B. Development of Revenue Projection. The Town will estimate its annual revenues using an
objective analytical process. The Town will project revenues for the next two years; and these
projections will be updated annually. Each existing and potential revenue source will be
examined annually.
25
BudgetinBriefBudgetinBrief26
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
TOWN OF TROPHY CLUB
GOVERNMENT STRUCTURE
Trophy Club Residents
Town Council
Town ManagerTown Attorney Town Secretary
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
TOWN OF TROPHY CLUB
ORGANIZATION STRUCTURE
Town Manager
Assistant Town
Manager
Director of Finance
Human Resources
Manager
IT Director
Network Support
Specialist
Human Resources
Coordinator
Permit Official Streets
Superintendent
Director of Parks &
Recreation
Police Chief Fire Chief
Streets Crew
Leader
Street Maintenance
Worker I
(2)
Street Maintenance
Worker II
(1)
Parks SupervisorRecreation
Supervisor
Aquatics/Outdoor
Coordinator
Planning & Zoning
Manager
Chief Financial
Analyst
Senior
Accountant
Budget/Financial
Analyst
Parks Crew Leader
Landscape
Maintenance
Worker
(4)
Irrigation
Technician
Police Sergeant-
CID
Police Commander-
Operations
Administrative
Assistant
SRO
Code
Enforcement/ACO
Patrol Sergeant
Patrol Officer (9)
Town Secretary
Deputy Town
Secretary/RMO
Fire Lieutenant
(3)
Senior Bldg
Inspector
Financial
Analyst
Court Clerk
Driver/Engineer
(3)
Firefighter (5)
.
Town Attorney
28
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
BUDGET REVENUES & EXPENDITURE SUMMARY
2009-2010
EXPENDITURES
$12,812,879
Capital Projects Fund,
$5,121,590
Economic Development
Corporation 4B,
$128,273
Hotel Occupancy Tax
Fund, $28,770 Economic Development
Corporation 4A,
$364,471
Street Maintenance
Sales Tax Fund, $122,595
Trophy Club Park Fund,
$120,596
Interest & Sinking,
$911,728
General Fund,
$5,762,941
REVENUES
$12,944,549
Capital Projects Fund,
$5,144,707
Trophy Club Park Fund,
$120,801
Economic Development
Corporation 4A,
$364,471
Economic Development
Corporation 4B,
$128,273
Hotel Occupancy Tax
Fund, $28,770
Storm Drainage Utility
Fund, $251,931
Street Maintenance
Sales Tax Fund, $122,595
Interest & Sinking Fund,
$911,728
General Fund,
$5,871,273
"a great place to call home"
29
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
REVENUE & EXPENDITURE SUMMARY BY FUND
2009-2010
2007-08 2008-09 2008-09 2009-10
ACTUAL ADOPTED ESTIMATED ADOPTED
General Fund 7,115,245 6,228,625 5,910,443 5,871,273
Interest & Sinking Fund 897,972 960,381 904,918 911,728
Trophy Club Park Fund 76,628 107,463 107,463 120,801
Street Maintenance Sales Tax Fund - - - 122,595
Storm Drainage Utility Fund - - - 251,931
Economic Development Corporation 4A 274,941 261,143 248,190 364,471
Economic Development Corporation 4B 124,343 130,572 124,595 128,273
Hotel Occupancy Tax Fund 25,728 46,680 42,230 28,770
Capital Projects Fund 1,367,952 1,495,317 1,374,796 5,144,707
TOTAL REVENUE $9,882,809 $9,230,181 $8,712,635 $12,944,549
2007-08 2008-09 2008-09 2009-10
ACTUAL ADOPTED ESTIMATED ADOPTED
General Fund 6,627,874 6,110,625 5,723,412 5,762,941
Interest & Sinking Fund 907,740 904,918 904,918 911,728
Trophy Club Park Fund 116,295 107,463 107,463 120,596
Street Maintenance Sales Tax Fund ---122,595
Storm Drainage Utility Fund - - - 251,915
Economic Development Corporation 4A 182,410 261,143 167,447 364,471
Economic Development Corporation 4B 82,916 130,572 105,144 128,273
Hotel Occupancy Tax Fund - 46,680 46,680 28,770
Capital Projects Fund 1,698,770 1,774,213 1,374,796 5,121,590
TOTAL EXPENDITURES 9,616,005$9,335,614$8,429,860$12,812,879$
TOTAL REVENUES OVER/UNDER EXPENSES 266,804$(105,433)$282,775$131,670$
"a great place to call home"
30
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FUND BALANCE SUMMARY BY FUND
2009-2010
ACTUAL ESTIMATED ESTIMATED
FUND BALANCE REVENUES EXPENDITURES
FUNDS 10/1/2008 2008-2009 2008-2009
General Fund 1,830,233 5,910,443 5,723,412
Interest & Sinking Fund 152,253 904,918 904,918
Trophy Club Park Fund (39,997) 107,463 107,463
Street Maintenance Sales Tax Fund* - - -
Storm Drainage Utility Fund** - - -
Economic Development Corporation 4A 340,445 248,190 167,447
Economic Development Corporation 4B 215,527 124,595 105,144
Hotel Occupancy Tax Fund 25,728 42,230 46,680
Capital Projects Fund - 1,374,796 1,374,796
TOTAL $2,524,189 $8,712,635 $8,429,860
*The Street Maintenance Sales Tax Fund was established in fiscal year 2009-2010 to account for revenues
and expenditures previously reported in General Fund
**The Storm Drainage Utility Fund was established in fiscal year 2009-2010 to account for revenues and
expenditures previously reported in General Fund
"a great place to call home"
31
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FUND BALANCE SUMMARY BY FUND
2009-2010
ADOPTED ADOPTED PROJECTED
PROJECTED BUDGETED BUDGETED ENDING
FUND BALANCE REVENUES EXPENDITURES FUND BALANCE
9/30/2009 2009-2010 2009-2010 9/30/2010
2,017,264 5,871,273 5,762,941 2,125,596
152,253 911,728 911,728 152,253
(39,997) 120,801 120,596 (39,792)
- * 122,595 122,595 -
-**251,931 251,915 16
421,188 364,471 364,471 421,188
234,978 128,273 128,273 234,978
21,278 28,770 28,770 21,278
- 5,144,707 5,121,590 23,117
$2,806,964 $12,944,549 $12,812,879 $2,938,634
"a great place to call home"
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
ALL FUNDS
REVENUE & EXPENDITURE SUMMARY BY CATEGORY
2009-2010
STREET
INTEREST TROPHY CLUB MAINTENANCE
GENERAL AND SINKING PARK SALES TAX
REVENUES AND OTHER SOURCES
Property Taxes 3,232,670 676,066 - -
Sales Taxes 490,378 - - 122,595
Franchise Fees 565,680 - - -
Building Permits 384,000 - - -
Developers Fees 56,500 - - -
Trash and Drainage 344,000 - - -
EMS and Municipal Court 273,945 - - -
Transfers and Other Revenue 327,450 235,662 - -
Recreation Programs 196,650 - - -
Park Programs - - 120,801 -
Storm Drainage Fees - - - -
Hotel Occupancy Tax - - - -
Bond Proceeds - - - -
Prior Years Reserves - - - -
REVENUES AND OTHER SOURCES 5,871,273$911,728$120,801$122,595$
EXPENDITURES AND OTHER USES
Personnel Services 3,815,648 - 50,855 26,185
Professional and Contractual Services 723,509 -22,901 -
Operating Expenses 742,894 - 43,386 96,410
Consumable Supplies 203,648 - 3,454 -
Capital Expenses 222,535 - - -
Debt Service - 911,728 - -
Economic Development Projects - - - -
Community Events - - - -
Transfers and other Expenditures 54,707 - - -
EXPENDITURES AND OTHER USES 5,762,941$ 911,728$ 120,596$ 122,595$
33
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
ALL FUNDS
REVENUE & EXPENDITURE SUMMARY BY CATEGORY
2009-2010
STORM ECONOMIC ECONOMIC HOTEL
DRAINAGE DEVELOPMENT DEVELOPMENT OCCUPANCY CAPITAL TOTAL
UTILITY 4A 4B TAX PROJECTS ALL FUNDS
- - - - - 3,908,736
- 245,189 122,595 - - 980,757
- - - - - 565,680
- - - - - 384,000
- - - - - 56,500
- - - - - 344,000
- - - - - 273,945
- 3,000 2,000 1,575 44,707 614,394
- - - - - 196,650
- - - - - 120,801
126,931 - - - - 126,931
- - - 27,195 - 27,195
- - - - 5,000,000 5,000,000
125,000 116,282 3,678 - 100,000 344,960
251,931$364,471$128,273$28,770$5,144,707$12,944,549$
20,052 - 28,700 - - 3,941,440
25,500 ----771,910
11,544 58,148 - 2,500 - 954,882
4,983 - - - - 212,085
-
189,836 - - - 5,121,590 5,533,961
- - - - - 911,728
- 23,000 47,645 - - 70,645
- - - 26,270 - 26,270
- 283,323 51,928 - - 389,958
251,915$ 364,471$ 128,273$ 28,770$ 5,121,590$ 12,812,879$
34
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FULL TIME EQUIVALET (FTE) SUMMARY
2007-08 2008-09 2008-09 2009-10
ACTUAL ADOPTED ESTIMATED PROPOSED
GENERAL FUND
Administrative Services
Manager's Office N/A 3.50 3.50 3.50
Human Resources N/A 0.50 0.50 0.50
Information Services N/A 1.00 1.00 1.00
Legal N/A 1.00 1.00 1.00
Public Safety Services
Police N/A 15.50 15.50 15.50
Emergency Medical Services N/A 6.37 6.37 6.31
Streets N/A 6.00 6.00 4.04
Parks N/A 7.50 7.50 7.50
Recreation N/A 2.10 2.10 2.10
Planning and Zoning N/A 1.00 1.00 1.00
Community Development N/A 1.50 1.50 1.50
Financial Services
Finance N/A 2.00 2.00 3.00
Municipal Court N/A 1.00 1.00 1.00
Facilities Management N/A N/A N/A N/A
TOTAL GENERAL FUND N/A 48.97 48.97 47.95
TROPHY CLUB PARK FUND N/A 1.40 1.40 1.40
STREET MAINTENANCE SALES TAX FUND N/A N/A N/A 0.63
STORM DRAINAGE UTILITY FUND N/A N/A N/A 0.33
TOTAL FULL TIME EQUIVALENTS (FTEs) N/A 50.37 50.37 50.31
"a great place to call home"
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
REVENUE & EXPENDITURE SUMMARY
2007-08 2008-09 2008-09 2009-10
REVENUES ACTUAL ADOPTED ESTIMATED ADOPTED
Property Taxes 2,639,337 2,920,055 2,977,000 3,232,670
Sales Taxes 595,118 627,858 612,974 490,378
Franchise Fees 499,134 538,092 516,538 565,680
Building Permits 311,115 840,000 390,000 384,000
Developers Fees 336,210 116,500 227,000 56,500
Trash and Drainage 409,554 437,090 450,972 344,000
EMS and Municipal Court 259,200 266,013 249,213 273,945
Transfers and Other Revenue 1,931,059 301,501 302,230 327,450
Recreation Programs 134,518 181,516 184,516 196,650
REVENUES $7,115,245 $6,228,625 $5,910,443 $5,871,273
2007-08 2008-09 2008-09 2009-10
EXPENDITURES ACTUAL ADOPTED ESTIMATED ADOPTED
Manager's Office 438,520 536,068 464,269 497,712
Human Resources 28,015 39,219 39,114 45,240
Information Services 180,881 213,707 193,454 200,893
Legal 165,219 149,589 256,832 152,700
Police 1,372,753 1,411,784 1,329,220 1,416,725
Emergency Medical Services 750,685 666,019 599,035 673,145
Streets 448,167 594,655 506,674 399,538
Storm Sewer 128,955 114,340 100,541 -
Construction Inspections 90,265 82,455 62,702 -
Parks 732,169 777,309 736,946 785,230
Recreation 419,824 455,987 447,157 479,723
Planning & Zoning 125,087 141,188 118,817 129,241
Community Development 489,583 493,906 471,128 504,497
Finance 223,094 256,231 236,558 300,885
Municipal Court 69,286 76,463 68,419 76,135
Facilities Management 94,511 101,705 92,546 101,277
Fire Department 870,860 - - -
EXPENDITURES 6,627,874$6,110,625$5,723,412$5,762,941$
TOTAL SURPLUS/(SHORTFALL) 487,371$ 118,000$ 187,031$ 108,332$
36
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
INTEREST & SINKING FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Property Taxes 587,837 622,735 640,000 673,066
Property Taxes/P & I 4,987 3,000 5,500 3,000
Contribution From PID 131,342 - - -
Interest Income 12,731 12,000 2,500 4,000
Prior Year Reserves - 155,462 89,737 -
Intergov Trans In (EDC4A, 4B) 161,075 157,184 157,181 161,826
Interfund Trans In (Storm Drainage) - - - 64,836
Interfund Trans In (Capital) - 10,000 10,000 5,000
TOTAL REVENUES 897,972$ 960,381$ 904,918$ 911,728$
EXPENSES
Paying Agent Fees 2,816 2,000 2,000 2,000
Bond Interest Expense 457,924 387,918 387,918 369,728
Bond Principal Payment 447,000 515,000 515,000 540,000
TOTAL EXPENSES 907,740$ 904,918$ 904,918$ 911,728$
TOTAL REVENUES OVER(UNDER) EXPENSES (9,768)$ 55,463$ -$ -$
37
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
TROPHY CLUB PARK FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Park Revenues 46,575 107,263 109,000 120,801
Interest Income 53 200 - -
Intergov Trans In (EDC/MUD) 30,000 - - -
TOTAL REVENUES 76,628$ 107,463$ 110,000$ 120,801$
PERSONNEL SERVICES
Salaries & Wages 26,705 41,180 34,839 41,527
Longevity - - - 64
Retirement 2,056 2,129 2,149 2,304
Group Insurance 1,200 - - -
Medical Insurance 1,697 1,932 2,161 2,135
Dental Insurance 97 112 111 124
Vision Insurance 28 31 29 24
Life Insurance & Other 110 139 110 298
Social Security Taxes 1,625 2,553 2,160 2,579
Medicare Taxes 380 597 505 603
Unemployment Taxes 144 454 148 95
Worker's Compensation 283 1,076 937 1,032
Pre-Employment Physicals/Testing 60 70 70 70
TOTAL PERSONNEL SERVICES 34,385$ 50,273$ 43,219$ 50,855$
PROFESSIONAL & CONTRACTUAL SERVICES
Park Administration 12,000 5,000 10,000 10,000
Police and EMS Services 5,000 5,000 5,000 5,000
Equipment Maintenance - 1,800 1,800 750
Consultants 535 2,500 500 500
Collection Fees - 1,500 - 2,963
Portable Toilets 2,316 2,766 5,000 3,688
TOTAL PROF & CONTRACTUAL SERVICES 19,851$ 18,566$ 22,300$ 22,901$
OPERATING EXPENSES
Telephone 558 100 450 450
Communications/Pagers/Mobiles 1,209 2,340 2,300 3,156
Electricity 1,023 3,466 2,500 3,466
Water 1,359 4,000 2,500 4,000
Insurance 5,000 5,000 5,000 5,000
Dues & Memberships - 405 - 405
Schools & Training 68 1,125 1,125 1,125
Travel & Per Diem - 1,452 1,452 1,134
Advertising 3,951 2,000 - 2,000
Miscellaneous Expenses 585 500 500 350
Community Events - 2,800 2,800 3,100
Property Maintenance 13,742 13,000 14,000 19,200
TOTAL OPERATING EXPENSES 27,495$ 36,188$ 32,627$ 43,386$
CONSUMABLE SUPPLIES
Fuel & Lube - 806 500 1,366
Uniforms 338 30 100 815
Small Tools 697 - 1,270 -
Office Supplies 178 200 200 248
Maintenance Supplies 116 400 300 425
Printing 599 1,000 400 600
TOTAL CONSUMABLE SUPPLIES 1,928$ 2,436$ 2,770$ 3,454$
38
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
TROPHY CLUB PARK FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
CAPITAL EXPENSES
Grant Match 32,636 - - -
TOTAL CAPITAL EXPENSES 32,636$ -$ -$ -$
TOTAL EXPENDITURES 116,295$ 107,463$ 100,916$ 120,596$
TOTAL REVENUES OVER(UNDER) EXPENSES (39,667)$ -$ 9,084$ 205$
39
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
STREET MAINTENANCE SALES TAX FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Sales Tax - - - 122,595
TOTAL REVENUES -$ -$ -$ 122,595$
EXPENDITURES
PERSONNEL SERVICES
Salaries & Wages - - - 17,614
Retirement - - - 2,290
Medical Insurance - - - 3,340
Dental Insurance - - - 194
Vision Insurance - - - 37
Life Insurance & Other - - - 126
Social Security Taxes - - - 1,092
Medicare Taxes - - - 255
Unemployment Taxes - - - 42
Workman's Compensation - - - 1,195
TOTAL PERSONNEL SERVICES -$ -$ -$ 26,185$
OPERATING EXPENSES
Street Repairs - - - 96,410
TOTAL OPERATING EXPENSES -$ -$ -$ 96,410$
TOTAL EXPENDITURES -$ -$ -$ 122,595$
TOTAL REVENUES OVER EXPENSES -$ -$ -$ -$
40
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
STORM DRAINAGE UTILITY FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Storm Drainage Fee Revenue - - - 126,931
Prior Year Reserves - - - 125,000
TOTAL REVENUES -$ -$ -$ 251,931$
EXPENDITURES
PERSONNEL SERVICES
Salaries & Wages - - - 14,626
Longevity - - - 74
Retirement - - - 1,911
Medical Insurance - - - 1,761
Dental Insurance - - - 102
Vision Insurance - - - 20
Life Insurance & Other - - - 105
Social Security Taxes - - - 911
Medicare Taxes - - - 213
Unemployment Taxes - - - 22
Workman's Compensation - - - 307
TOTAL PERSONNEL SERVICES -$ -$ -$ 20,052$
PROFESSIONAL & CONTRACTUAL SERVICES
Engineering - - - 4,000
Independent Labor - - - 4,000
Maintenance & Repair - - - 2,000
Equipment Maintenance - - - 5,500
Trash Removal/Recycling - - - 10,000
TOTAL PROF & CONTRACTUAL SERVICES -$ -$ -$ 25,500$
OPERATING EXPENSES
Dues & Memberships - - - 2,344
Street Sweeping - - - 9,000
Miscellaneous Expenses - - - 200
TOTAL OPERATING EXPENSES -$ -$ -$ 11,544$
CONSUMABLE SUPPLIES
Fuel & Lube - - - 4,725
Printing - - - 258
TOTAL CONSUMABLE SUPPLIES -$-$4,983$
CAPITAL EXPENSES
Master Drainage Study - - - 125,000
Debt Service - - - 64,836
TOTAL CAPITAL EXPENSES -$ -$ -$ 189,836$
TOTAL EXPENDITURES -$ -$ -$ 251,915$
TOTAL REVENUES OVER EXPENSES -$ -$ -$ 16$
41
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Sales Tax - General 238,048 251,143 245,190 245,189
Interest Income 9,893 10,000 3,000 3,000
Reserves - - 116,282
TOTAL REVENUES 247,941$ 261,143$ 248,190$ 364,471$
EXPENSES
Legal - 300 - -
Dues & Memberships - - - 140
Meetings - - - 200
Schools & Training - 750 - 879
Travel & Per Diem - - - 1,629
Miscellaneous Expenses 24 100 - 100
Property Maintenance - - - 55,000
EDC Projects - 87,611 16,770 23,000
Interfund Trans Out (GF I&S) 161,075 130,821 130,821 207,323
Large Project Reserves 11,311 26,361 4,856 -
Office Supplies - 200 - 200
Capital Expenses 10,000 15,000 15,000 76,000
TOTAL EXPENSES 182,410$ 261,143$ 167,447$ 364,471$
TOTAL REVENUES OVER EXPENSES 65,531$ -$ 80,743$ -$
42
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
ECONOMIC DEVELOPMENT CORPORATION 4B FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Sales Tax - General 119,024 125,572 122,595 $122,595
Interest Income 5,319 5,000 2,000 $2,000
Reserves - - 3,678
TOTAL REVENUES 124,343$ 130,572$ 124,595$ 128,273$
EXPENSES
Publications/Books/Subscriptions 119 100 - -
Dues & Memberships 2,650 - 100 300
Schools & Training - 1,400 735 2,300
Travel & Per Diem 654 3,000 1,739 7,850
Advertising 2,232 8,373 7,917 8,150
Miscellaneous Expenses 231 5,000 100 10,100
EDC Projects 32,518 54,571 48,191 37,645
Existing Business Stimulus Project - - - 10,000
Intergov Trans Out (GF I&S) - 26,362 26,362 26,362
Large Project Reserves 33,299 - - -
Intergov Trans Out (GF) 11,122 25,566 20,000 25,566
Office Supplies 91 200 - -
Printing - 6,000 - -
TOTAL EXPENSES 82,916$ 130,572$ 105,144$ 128,273$
TOTAL REVENUES OVER EXPENSES 41,427$ -$ 19,451$ -$
43
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
HOTEL & MOTEL FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Occupancy Tax 25,705 25,900 25,900 27,195
Interest Income 23 1,500 50 1,575
Prior Year Reserves - 19,280 19,280 -
TOTAL REVENUES 25,728$ 46,680$ 45,230$ 28,770$
OPERATING EXPENSES
Dues & Memberships - 2,500 2,500 2,500
Community Events - 6,000 6,000 6,600
4th of July Activities - 38,180 38,180 19,670
TOTAL EXPENSES -$ 46,680$ 46,680$ 28,770$
TOTAL REVENUES OVER(UNDER) EXPENSES 25,728$ -$ (1,450)$ -$
44
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
CAPITAL PROJECTS FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
GASB Replacement 64,221 37,849 37,200 44,707
$474 Harmony Park CO Bond 10,688 67,104 209,041 -
$3.26M Street GO Bond 1,293,043 1,390,364 1,128,555 100,000
2010 Park Bond - - - 5,000,000
TOTAL REVENUES 1,367,952$ 1,495,317$ 1,374,796$ 5,144,707$
EXPENSES
GASB Replacement 64,221 37,849 37,200 21,590
$474 Harmony Park CO Bond 341,506 346,000 209,041 -
$3.26M Street GO Bond 1,293,043 1,390,364 1,128,555 100,000
2010 Park Bond - - - 5,000,000
TOTAL EXPENSES 1,698,770$ 1,774,213$ 1,374,796$ 5,121,590$
TOTAL REVENUES OVER(UNDER) EXPENSES (330,818)$ (278,896)$ -$ 23,117$
45
46
GeneralFundGeneralFund47
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
REVENUE & EXPENDITURE SUMMARY
2007-08 2008-09 2008-09 2009-10
REVENUES ACTUAL ADOPTED ESTIMATED ADOPTED
Property Taxes 2,639,337$ 2,920,055$ 2,977,000$ 3,232,670$
Sales Taxes 595,118 627,858 612,974 490,378
Franchise Fees 499,134 538,092 516,538 565,680
Building Permits 311,115 840,000 390,000 384,000
Developers Fees 336,210 116,500 227,000 56,500
Trash and Drainage 409,554 437,090 450,972 344,000
EMS and Municipal Court 259,200 266,013 249,213 273,945
Transfers and Other Revenue 1,931,059 301,501 302,230 327,450
Recreation Programs 134,518 181,516 184,516 196,650
REVENUES $7,115,245 $6,228,625 $5,910,443 $5,871,273
2007-08 2008-09 2008-09 2009-10
EXPENDITURES ACTUAL ADOPTED ESTIMATED ADOPTED
Manager's Office 438,520 536,068 464,269 497,712
Human Resources 28,015 39,219 39,114 45,240
Information Services 180,881 213,707 193,454 200,893
Legal 165,219 149,589 256,832 152,700
Police 1,372,753 1,411,784 1,329,220 1,416,725
Emergency Medical Services 750,685 666,019 599,035 673,145
Streets 448,167 594,655 506,674 399,538
Storm Sewer 128,955 114,340 100,541 -
Construction Inspections 90,265 82,455 62,702 -
Parks 732,169 777,309 736,946 785,230
Recreation 419,824 455,987 447,157 479,723
Planning & Zoning 125,087 141,188 118,817 129,241
Community Development 489,583 493,906 471,128 504,497
Finance 223,094 256,231 236,558 300,885
Municipal Court 69,286 76,463 68,419 76,135
Facilities Management 94,511 101,705 92,546 101,277
Fire Department 870,860 - - -
EXPENDITURES 6,627,874$6,110,625$5,723,412$5,762,941$
TOTAL SURPLUS/(SHORTFALL) 487,371$ 118,000$ 187,031$ 108,332$
48
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
REVENUE SUMMARY
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
TAXES
Property Taxes 2,578,409 2,860,291 2,895,000 3,160,670
Property Taxes/Prior Year 23,884 22,882 57,000 47,000
Property Taxes/P & I 23,944 22,882 25,000 25,000
Mixed Beverage Tax 13,100 14,000 14,000 14,700
Sales Tax - General 476,094 502,286 490,379 490,378
Sales Tax - Street Maintenance 119,024 125,572 122,595 -
TOTAL TAXES 3,234,455$3,547,913$3,603,974$3,737,748$
FRANCHISE FEES
Electric 337,373 376,372 308,140 346,000
Gas - - 49,878 55,800
Telecommunications 57,874 50,000 54,000 63,860
Cable 64,315 70,000 65,000 59,000
Allied Waste 39,572 41,720 39,520 41,020
TOTAL FRANCHISE FEES 499,134$538,092$516,538$565,680$
PERMITS, LICENSES & FEES
P & Z Administrative Fees 1,785 1,000 1,150 1,050
Developer Fees 336,210 116,500 227,000 56,500
Building Permits 311,115 840,000 390,000 384,000
Fire Permits/Sprinkler 4,725 7,875 4,000 525
Miscellaneous Permits 27,395 25,300 27,000 29,095
Zoning Fees 1,979 2,100 400 2,100
Platting Fees 7,830 5,000 3,300 5,000
Trash Revenue 296,697 322,750 329,000 344,000
Plumbing Permits 21,799 27,830 18,000 32,005
Storm Drainage 112,857 114,340 121,972 -
TOTAL PERMITS, LICENSES & FEES 1,122,391$1,462,695$1,121,822$854,275$
PUBLIC SAFETY & COURT
EMS Runs 143,526 155,000 126,000 135,000
Denton/Tarrant Cty Pledge - EMS 9,552 8,213 8,213 9,445
Misc EMS Revenue 30 2,000 - 1,000
Municipal Court Fines/Fees 106,092 100,880 115,000 124,000
Municipal Court Security Fee - - - 4,500
Police Grants - - 27,802 27,802
Insurance Settlements 1,820 - 932 1,000
Animal Registration/Donations 1,924 3,000 5,000 5,300
NISD Contribution 45,000 20,750 21,024 21,007
Misc Police Revenue 823 1,500 1,000 1,500
Denton/Tarrant Cty Pledge - Fire 13,750 - - -
Intergov Trans In (MUD1 Fire) 515,293 - - -
Intergov Trans In (MUD2 Fire) 387,060 - - -
Intergov Trans In (Other) 50,296 - - -
Misc Fire Revenue 1,000 - - -
TOTAL PUBLIC SAFETY & COURT 1,276,166$291,343$304,971$330,554$
PARK & POOL
Interfund Trans In (TC Park) 18,420 15,000 15,000 15,000
Athletic Programs 1,975 - - 4,500
Recreation Programs 7,036 5,000 5,000 5,530
Recreation Rentals 6,605 4,500 7,000 4,725
Day Camp Programs 36,246 71,300 71,300 75,500
Aquatic Programs 44,755 42,966 42,966 41,195
Pool Concessions 10,074 14,700 13,000 15,435
Pool Entry Fees 4,997 1,800 4,000 4,390
Pool Rentals 4,410 7,500 7,500 7,875
Swim Team Programs - 18,750 18,750 22,500
TOTAL PARK & POOL 134,518$181,516$184,516$196,650$
"a great place to call home"
49
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
REVENUE SUMMARY
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
MISCELLANEOUS INCOME
Contribution From PID 390,035 - - -
Capital Lease Proceeds 38 - - -
Loan Proceeds 256,836 17,500 11,656 -
Interest Income 66,805 67,959 35,000 40,000
Nextel Tower Revenue 30,000 30,000 30,000 30,000
Auction Sales - - - 12,000
Vending Revenue 18 1,700 1,700 1,700
GASB Reserves 10,000 - - -
Beautification Revenues 6,379 - - -
Community Events Revenue 16,886 17,000 17,000 17,000
Intergov Trans In (EDC/MUD) 46,188 29,907 35,566 35,566
Intergov Trans In (Parks/Pool) (21,884) - - -
Miscellaneous Income 27,370 25,000 30,000 32,100
Records Management Revenue 446 1,000 700 1,000
Gas Well Revenues 18,976 16,000 16,000 16,000
CIA Lien Revenues 487 1,000 1,000 1,000
TOTAL MISCELLANEOUS INCOME 848,581$207,066$178,622$186,366$
TOTAL REVENUES 7,115,245$6,228,625$5,910,443$5,871,273$
"a great place to call home"
50
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
EXPENDITURE SUMMARY
2007-08 2008-09 2008-09 2009-10
ACTUAL ADOPTED ESTIMATE ADOPTED
Administrative Services
Manager's Office 438,520 536,068 464,269 497,712
Human Resources 28,015 39,219 39,114 45,240
Information Services 180,881 213,707 193,454 200,893
Legal 165,219 149,589 256,832 152,700
Public Safety Services
Police 1,372,753 1,411,784 1,329,220 1,416,725
Fire Department 870,860 - - -
Emergency Medical Services 750,685 666,019 599,035 673,145
Streets
Street Maintenance 448,167 594,655 506,674 399,538
Storm Sewer 128,955 114,340 100,541 -
Construction Inspections 90,265 82,455 62,702 -
Parks 732,169 777,309 736,946 785,230
Recreation 419,824 455,987 447,157 479,723
Planning & Zoning 125,087 141,188 118,817 129,241
Community Development 489,583 493,906 471,128 504,497
Financial Services
Finance 223,094 256,231 236,558 300,885
Municipal Court 69,286 76,463 68,419 76,135
Facilities Management 94,511 101,705 92,546 101,277
EXPENDITURES 6,627,874$ 6,110,625$ 5,723,412$ 5,762,941$
51
52
AdministrativeServicesAdministrativeServices53
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
MANAGER’S OFFICE
Mission
To provide leadership and direction for the Trophy Club team by utilizing Best Management Practices,
progressive thinking and planning, as well as promoting a positive public image of the organization and the
Town on both a local and regional basis.
Departmental Goal
The Manager’s Office Department facilitates the success of the Town through customer service, communication,
coordination and collaboration, and fiscal integrity. The Manager’s Office staff combines the efficient and
effective use of knowledge and problem solving to administer policy in a manner that is consistent, reliable and
accurate. The Manager’s Office provides customer service through anticipating customer expectation,
leadership and direction to the organization.
Fiscal Year 2008- 2009 Accomplishments
Completed the programs and services assigned by the Town Council as outlined by the FY08-09 Budget.
Continued a proactive communication process, utilizing the newsletter, list-serve, website, marquees and
Citizen Relationship Management System (CRMs).
Ensured that appropriate training was provided to staff and professional residents on boards and
commissions.
Reviewed and reconfigured the workforce and working environment to maximize efficiency and improve
workflow for all employees, volunteers, boards, commissions and advisory groups.
Worked with elected officials, fellow staff members and residents to ensure orderly and timely development
of remaining land within the Town.
Worked with the Municipal Utility Districts (MUD), Town Council, and consultant to develop and produce a
financial analysis for Town/MUD consolidation scenarios.
Completed approximately 60% of the Bobcat Blvd. paving project.
Conducted one Council Planning and Visioning retreat.
Conducted a Joint Election in May.
Completed digitization of Town Ordinances, Resolutions, Proclamations and Minutes.
Completed Phase II of the Master Improvements Project.
Reviewed RFQ submittals and contracted with an engineering firm to complete the design and construction
engineering phases for the Safe Routes to School Program.
Developed long-term Capital Improvement Plan.
Redesigned the Town of Trophy Club’s website
54
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
MANAGER’S OFFICE (continued)
Fiscal Year 2009- 2010 Departmental Objectives
Continue development, review, and construction of Public Improvement District (PID) authorized projects.
Continue focus on evaluating and attracting new economic development growth and funding options to the
Town.
Continue oversight and management of the Bobcat Boulevard construction project that involves four public
entities and a private developer.
Continue discussions with the Army Corps of Engineers to develop and finalize an Indian Creek Connection
plan.
Develop in conjunction with the Town Council, a long term strategic plan and Town goals.
Continue to pursue funding and partnership opportunities with Denton and Tarrant Counties for construction
projects.
Develop Economic Development Strategic Plan utilizing EDC-4B Board Members.
Develop Long Term Capital Improvement Plan.
Update the Records Policy Manual and provide staff training.
Research and implement a more comprehensive Agenda Management System and provide staff training.
Begin an extensive process of developing a record control schedule for all Town Departments and conduct
an inventory of said records.
Continue digitization of all Town records.
Create an Economic Development Stimulus Plan.
Implement all Budget Enhancements as dictated by Charter Revisions.
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Produce weekly update for the Town Council N/A 52 33 52
Number of Open Records Requests Processed N/A 72 N/A 72
Number of Elections Conducted N/A 2 N/A 2
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Completion of program and services adopted or
amended in Budget
N/A N/A 100% 100%
Town documents uploaded to records
management software within 3 days of approval
N/A N/A 95% 100%
Post approved minutes of all Town Boards and
Commissions to the Town’s website
N/A N/A 100% 100%
Achieve and maintain a 90% approval rating
from Annual Citizen Survey
N/A N/A N/A 90%
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A 3.50 3.50 3.50
55
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
MANAGER'S OFFICE
ADOPTED EXPENDITURES
OPERATING
EXPENSES
8%
PROFESSIONAL &
CONTRACTUAL
SERVICES
8%
PERSONNEL
SERVICES
84%
"a great place to call home"
56
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
MANAGER'S OFFICE
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 282,589 292,630 303,534 311,343
Salaries Adjustments - 73,657 - -
Overtime 1,022 500 195 500
Longevity 466 778 778 1,491
Retirement 35,456 37,479 37,819 42,060
Medical Insurance 15,402 18,191 18,319 17,863
Dental Insurance 909 1,069 1,066 1,084
Vision Insurance 245 284 266 209
Life Insurance & Other 3,633 1,772 1,560 1,670
Social Security Taxes 16,592 18,633 19,521 18,838
Medicare Taxes 4,144 4,358 4,565 4,700
Unemployment Taxes 377 1,134 300 270
Worker's Compensation 218 838 730 856
Auto Allowance 10,075 10,800 10,350 10,800
Pre-Employment Physicals/Testing 35 - 48 120
Employee Relations 460 838 659 838
TOTAL PERSONNEL SERVICES $ 371,623 $ 462,961 $ 399,710 $ 412,642
PROFESSIONAL & CONTRACTUAL SERVICES
Independent Labor 1,405 1,958 1,600 1,440
Records Management 953 1,020 954 1,020
Equipment Maintenance 277 - - -
Professional Outside Services 6,375 4,324 7,335 33,324
Mayor/Council Expenses 4,802 5,273 6,000 6,171
TOTAL PROF & CONTRACTUAL SERVICES $ 13,812 $ 12,575 $ 15,889 $ 41,955
OPERATING EXPENSES
Telephone 371 803 225 803
Communications/Pagers/Mobiles 2,337 2,700 2,700 3,790
Postage 1,211 1,071 1,000 1,071
Service Charges & Fees 10 - - -
Newsletter/Year In Review 17,974 20,922 9,508 -
Publications/Books/Subscriptions 438 154 80 254
Dues & Memberships 12,185 11,056 12,600 12,426
Meetings 1,949 1,761 850 1,396
Schools & Training 2,468 1,815 1,815 2,380
Travel & Per Diem 4,691 2,915 2,800 3,825
Elections 3,519 12,325 12,325 10,660
Advertising 2,093 3,800 3,200 3,800
Miscellaneous Expenses 198 - 2 -
Meals on Wheels - - 34 1,200
TOTAL OPERATING EXPENSES $ 49,444 $ 59,322 $ 47,139 $ 41,605
CONSUMABLE SUPPLIES
Office Supplies 1,956 695 1,195 850
Maintenance Supplies 20 - - -
Printing 1,665 515 336 660
TOTAL CONSUMABLE SUPPLIES $ 3,641 $ 1,210 $ 1,531 $ 1,510
TOTAL EXPENDITURES $ 438,520 $ 536,068 $ 464,269 $ 497,712
“a great place to call home”57
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
HUMAN RESOURCES
Mission
To provide quality personnel support services in employment, training, employee relations, benefits,
compensation, and payroll such that employees are enabled to better serve community members and meet the
organizational goals of the Town.
Departmental Goal
The Human Resources Department strives to protect the Town’s physical, financial and human assets from
damage, loss, or injury through: effective risk management; acquisition and retention of qualified individuals
through a competitive compensation and benefits package; enhancing employee productivity through workforce
training development; implementing processes, procedures, and programs that ensure equal opportunity
employment and legal compliance and enhance diversity in the workplace; and developing, updating and
administering competitive, responsive and cost-effective health, life and long/short-term disability programs.
Fiscal Year 2008-2009 Accomplishments
Ensured that the best-qualified and capable applicants were interviewed and hired when filling vacant
positions.
Ensured that employee benefits (group health insurance, dental insurance, retirement system, cafeteria
plan, etc.) were competitive with local municipalities, while providing maximum benefit per dollar expended
by the citizens.
Implemented and completed personnel policies employee training.
Implemented an internal monthly HR newsletter.
Updated the Human Resources intranet page.
Completed the 2008 Wage and Salary Survey using Texas Municipal League (TML) data.
Developed an Employee Action Committee.
Negotiated a minimum increase in health insurance costs.
Fiscal Year 2009- 2010 Departmental Objectives
Inspire and encourage a high level of employee morale through recognition, effective communication and
delivering constant feedback.
Update pay plan to market to address turnover and become more competitive.
Enhance risk management program related to high number of worker’s compensation and general
liability claims.
Develop a Wellness Program for staff with the long-term goal of reducing overall costs associated
with health premiums.
Provide a health fair for employees and their families.
Review and update the Town’s Personnel Policy Manual.
Through Employee Action Committee, enhance employee relations between coworkers by providing
opportunities to learn and grow together in events such as monthly social gatherings in recognition of
employees’ anniversaries and birthdays.
58
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
HUMAN RESOURCES (continued)
Workload Measures
2007-2008
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Number of applications processed (not including
seasonal)
N/A 350 136 243
FMLA requests processed N/A 10 9 10
Workers’ compensation claims processed N/A 5 15 10
Productivity Measures
2007-2008
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Benefit issues identified and resolved within 10
working days
N/A 95% 95% 100%
Percentage of worker’s compensation filed within
legal requirements
N/A 90% 100% 100%
Maintain 90% employee retention
(not including seasonal)
N/A 100% 100% 100%
Staff
2007-2008
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A 0.5 0.5 0.5
59
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
HUMAN RESOURCES
ADOPTED EXPENDITURES
CONSUMABLE
SUPPLIES
1%
OPERATING
EXPENSES
7%
PERSONNEL
SERVICES
92%
"a great place to call home"
60
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
HUMAN RESOURCES
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 16,902 23,807 25,023 25,698
Longevity - 68 68 98
Retirement 2,081 2,937 2,965 3,353
Medical Insurance 1,599 2,416 2,554 2,669
Dental Insurance 129 195 149 155
Vision Insurance 26 38 38 30
Life Insurance & Other 918 2,950 143 184
Social Security Taxes 1,029 1,470 1,590 1,599
Medicare Taxes 241 344 371 374
Unemployment Taxes 45 162 40 34
Worker's Compensation 29 66 45 68
Employee Relations 556 1,300 1,352 1,625
Tuition Reimbursement - - - 1,500
Employee Assistance Program - - 1,548 3,048
Flexible Benefits Admin Fee - - 1,300 1,300
TOTAL PERSONNEL SERVICES $ 23,555 $ 35,753 $ 37,186 $ 41,735
OPERATING EXPENSES
Telephone 3 25 10 26
Communications/Pagers/Mobiles 289 210 210 210
Postage 268 100 50 103
Publications/Books/Subscriptions 211 440 440 440
Dues & Memberships 438 475 475 499
Meetings 11 130 50 130
Schools & Training 611 850 260 539
Travel & Per Diem 219 76 50 76
Physicals/Testing 1,155 650 133 960
Furniture/Equipment < $5000 909 - - -
TOTAL OPERATING EXPENSES $ 4,114 $ 2,956 $ 1,678 $ 2,983
CONSUMABLE SUPPLIES
Office Supplies 332 400 250 412
Printing 14 110 - 110
TOTAL CONSUMABLE SUPPLIES $ 346 $ 510 $ 250 $ 522
TOTAL EXPENDITURES $ 28,015 $ 39,219 $ 39,114 $ 45,240
61
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
INFORMATION SERVICES
Mission
To increase the productivity of Trophy Club services by developing and maintaining a technological and
information support system for the Town of Trophy Club and the Trophy Club Municipal Utility Districts .
Departmental Goal
The Information Services (IS) Department is committed to providing technological resources and support that
enable Town employees to more efficiently and effectively utilize technology to better serve the Trophy Club
community.
Fiscal Year 2008-2009 Accomplishments
Provided ongoing software training for Town and Municipal Utility District (MUD) staff to improve job
performance and increase efficiency.
Worked with individual departments to find ways to utilize technology to streamline process and increase
efficiency.
Specific tracking of issues and resolutions with a built-in knowledge base.
Designed and implemented Police video retention server and network.
Replaced and updated 18 computers, 2 servers, 2 printers.
Upgraded court software to windows platform for more integrated features.
Upgraded to a new automated paperless agenda system for increased efficiencies.
Designed and implemented video web streaming solution for our Council/MUD meetings.
Fiscal Year 2009- 2010 Departmental Objectives
Plan for hardware and software upgrades required to keep up with staff needs and office locations.
Stay informed of current security threats and provide for the most secure network possible with the
resources available.
E-Government: Continue to develop the website and work with departments to enable citizens to access
additional information online for as many services as feasible.
Continue to examine emerging technology that can increase productivity and utilize it as feasible.
Monitor telephone and cellular expenses frequently to ensure that we are getting the best value.
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Applications supported N/A 136 171 171
Devices/Servers supported N/A 269 264 264
Work order requests N/A 480 1030 850
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Scheduled server uptime N/A 90% 99% 99%
Scheduled web services uptime N/A 95% 99% 99%
Work orders resolved within Helpdesk
predefined timeframe categories
N/A 90% 88% 90%
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A 1.00 1.00 1.00
62
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
INFORMATION SYSTEMS
ADOPTED EXPENDITURES
CONSUMABLE
SUPPLIES
7%
PERSONNEL
SERVICES
38%
PROFESSIONAL &
CONTRACTUAL
SERVICES
22%
OPERATING
EXPENSES
7%
CAPITAL EXPENSES
26%
63
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
INFORMATION SYSTEMS
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 55,073 57,728 57,887 58,883
Longevity 125 233 233 278
Retirement 6,739 7,129 7,194 7,691
Medical Insurance 4,230 4,831 4,836 4,928
Dental Insurance 248 279 277 310
Vision Insurance 69 76 72 60
Life Insurance & Other 195 424 337 384
Social Security Taxes 3,354 3,594 3,603 3,668
Medicare Taxes 785 840 843 858
Unemployment Taxes 100 324 77 68
Workman's Compensation 106 159 138 156
Pre-Employment Physicals/Testing 35 - - -
TOTAL PERSONNEL SERVICES 71,059$ 75,617$ 75,497$ 77,284$
PROFESSIONAL & CONTRACTUAL SERVICES
Software & Support 48,636 44,747 35,547 42,240
Independent Labor 702 1,464 750 1,464
TOTAL PROF & CONTRACTUAL SERVICES 49,338$ 46,211$ 36,297$ 43,704$
OPERATING EXPENSES
Telephone 9,832 16,560 10,400 8,400
Communications/Pagers/Mobiles 718 996 996 1,081
Postage 29 75 22 55
Service Charges & Fees 2 - - -
Publications/Books/Subscripts 20 63 7 -
Dues & Memberships 144 177 112 212
Meetings - 50 11 -
Schools & Training 1,272 1,787 1,074 1,449
Travel & Per Diem 961 1,463 65 832
Advertising 223 - - -
Security 1,643 1,847 1,503 1,350
Furniture/Equipment < $5000 967 - - -
TOTAL OPERATING EXPENSES 15,811$ 23,018$ 14,190$ 13,379$
CONSUMABLE SUPPLIES
Hardware 23,589 9,607 8,500 5,611
Office Supplies 302 300 150 175
Printer Supplies & Maintenance 14,131 7,313 7,313 9,199
Printing 24 100 - -
TOTAL CONSUMABLE SUPPLIES 38,046$ 17,320$ 15,963$ 14,985$
CAPITAL EXPENSES
Copier Lease Installments 6,627 6,834 6,800 6,834
GASB34/Reserve For Replacement - 44,707 44,707 44,707
TOTAL CAPITAL EXPENSES 6,627$51,541$ 51,507$ 51,541$
TOTAL EXPENDITURES 180,881$ 213,707$ 193,454$ 200,893$
64
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
LEGAL
Mission
To assist the Town of Trophy Club in achieving its goals and objectives by providing legal services that offer
efficient and ethical Town representation and meet professionally-accepted legal practices.
Departmental Goal
The Legal Department seeks to provide efficient and effective legal representation in business and litigation-
related activities involving the Town; meet court-imposed deadlines; minimize the Town’s legal liability; and
provide legally viable options that enable the Town to accomplish its goals.
Fiscal Year 2008-2009 Accomplishments
Minimized costs of outside legal counsel by researching and preparing documents to assist outside legal
counsel during litigation and by utilizing outside legal counsel in a consulting capacity for specialized
services.
Fiscal Year 2009- 2010 Departmental Objectives
Provide legal representation for and advice to Town Council, staff, and Town appointed boards
and commissions.
Prepare and/or review ordinances, resolutions, and contracts for Town Council consideration.
Provide legal advice on programs, procedures, projects and services provided by the Town.
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Ordinances/Resolutions/documents
reviewed/prepared
N/A 100 155 100
Agendas reviewed N/A 35 36 35
Requests for general legal
research/advice/meetings attended
N/A 300 726 350
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Percentage of trials successfully prosecuted N/A 95% 95% 95%
Requests for legal services processed within
provided deadline
N/A 95% 95% 95%
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A 1.00 1.00 1.00
65
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LEGAL
ADOPTED EXPENDITURES
OPERATING
EXPENSES
8%
PROFESSIONAL &
CONTRACTUAL
SERVICES
7%
PERSONNEL
SERVICES
85%
66
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
LEGAL
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 101,951 105,361 105,651 107,469
Retirement 12,477 12,959 13,076 13,971
Life Insurance & Other - 591 - 532
Social Security Taxes 6,267 6,532 6,550 6,663
Medicare Taxes 1,466 1,528 1,532 1,558
Unemployment Taxes 99 324 77 68
Worker's Compensation 186 290 252 284
TOTAL PERSONNEL SERVICES 122,446$ 127,585$ 127,138$ 130,545$
PROFESSIONAL & CONTRACTUAL SERVICES
Professional Outside Services 34,216 10,000 10,000 10,000
Outside Legal Services - - 107,500 -
TOTAL PROF & CONTRACTUAL SERVICES 34,216$ 10,000$ 117,500$ 10,000$
OPERATING EXPENSES
Telephone 61 100 50 90
Communications/Pagers/Mobiles 722 996 996 996
Publications/Books/Subscripts 6,058 8,200 8,440 8,440
Dues & Memberships 370 455 455 455
Schools & Training 175 425 425 425
Travel & Per Diem 1,097 1,599 1,599 1,599
Miscellaneous Expenses 1 129 129 50
TOTAL OPERATING EXPENSES 8,484$ 11,904$ 12,094$ 12,055$
CONSUMABLE SUPPLIES
Office Supplies 73 100 100 100
TOTAL CONSUMABLE SUPPLIES 73$ 100$ 100$ 100$
TOTAL EXPENDITURES 165,219$ 149,589$ 256,832$ 152,700$
67
68
PublicSafetyServicesPublicSafetyServices69
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
POLICE
Mission
To provide a safe environment for the citizens and visitors of Trophy Club by increasing police-community
partnerships and encouraging voluntary compliance of all laws and ordinances.
Departmental Goal
The Police Department is committed to providing the highest level of police service through public education,
emergency response and enforcement activity. By utilizing dedicated and highly trained personnel, the Police
Department can more efficiently protect the lives, property and welfare of our community.
Fiscal Year 2008-2009 Accomplishments
Recruited and graduated Class of 2009 Law Enforcement Explorer Post 953.
Completed a third and fourth Citizen’s Police Academy.
Continued work toward becoming a state recognized agency by continuing to update applicable policy and
procedures to ensure legal and procedural clarity, structure, and conformity.
Continued to promote appropriate law enforcement strategies that serve to keep the level of crime among
the lowest in the DFW Metroplex.
Conducted two Public Safety programs (fall and spring) to increase public awareness of crime prevention
tactics they can use.
Planned and coordinated 1st Annual Trophy Club Bike Rodeo.
Developed a plan for a “Citizens on Patrol” program for graduates of the Citizens Police Academy to provide
those volunteers with means to further participate in the police/community partnership.
Worked with the Fire Department to complete the Town Emergency Plan.
Completed the needs assessment to replace the police building with a new facility.
Applied for a new School Resource Officer grant in anticipation of the new high school.
Obtained an extension of the state grant funding of the School Resource Officer.
Applied for COP grant funding for four patrol officers.
Obtained a grant for a new Regional Mobile Crime Scene Unit.
In partnership with Northwest ISD, began development of a mentoring program for at-risk students at Medlin
MS.
Completed Five Year Plan for Department.
Fiscal Year 2009-2010 Departmental Objectives
Revise the Citizen’s Police Academy program from two to one class per year.
Participate in National Night Out (NNO) Against Crime activities and Neighborhood Watch program.
Finalize work toward becoming a state recognized agency.
Continue to update applicable policy and procedures to ensure legal and procedural clarity, structure and
conformity.
Continue to promote appropriate law enforcement strategies that serve to keep the level of crime among the
lowest in the DFW Metroplex.
Revise Public Safety Fair programs from two programs to one, in partnership with the Fire Department.
Enhance and improve the Citizens on Patrol program through citizen participation/donations.
Continue planning for a “phasing in” of new police positions to provide adequate law enforcement for a new
high school and residential development if grant funding is approved.
Enhance the mentoring program at Medlin MS through volunteer efforts.
Revise the Five Year Plan to meet budgetary expectations.
70
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
POLICE (continued)
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Calls for service 16730 21621 17512 21000
Total Dispatched Calls 2961 3201 3436 3550
Number of index crimes (including Misdemeanor
Assaults)110 92 93 90
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Index crimes cleared by suspect arrest 27.9% 29% 32.3% 40%
Average response time (min/call) 2.15 1.07 1.82 1.25
Time on call (min/call) 21.93 20 24.22 26
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A 15.50 15.50 15.50
71
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
POLICE
ADOPTED EXPENDITURES
CAPITAL EXPENSES
7%OPERATING
EXPENSES
4%
PROFESSIONAL &
CONTRACTUAL
SERVICES
3%
PERSONNEL
SERVICES
81%
CONSUMABLE
SUPPLIES
5%
72
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
POLICE
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 724,522 776,054 770,651 782,987
Overtime 43,732 47,922 29,806 42,979
DPS Holiday Pay 14,384 15,389 15,461 15,496
Longevity 5,388 5,303 5,468 6,837
Certification 6,100 7,200 5,871 10,500
Retirement 96,681 104,697 102,296 111,722
Medical Insurance 65,503 76,450 76,367 84,552
Dental Insurance 4,677 5,419 5,696 6,148
Vision Insurance 1,087 1,239 1,172 1,051
Life Insurance & Other 4,649 5,764 4,900 5,196
Social Security Taxes 45,537 50,468 50,331 50,273
Medicare Taxes 10,650 11,803 11,771 11,757
Unemployment Taxes 1,616 4,860 1,133 1,081
Workman's Compensation 16,448 24,189 21,060 22,311
Clothing Allowance 400 1,800 1,800 1,200
Pre-Employment Physicals/Testing 1,704 2,430 116 -
TOTAL PERSONNEL SERVICES 1,043,078$ 1,140,987$ 1,103,899$ 1,154,090
PROFESSIONAL & CONTRACTUAL SERVICES
Abatements 515 1,200 - -
TCIC Access 1,874 2,016 2,016 2,016
Independent Labor 4,550 7,200 4,700 7,200
Vehicle Maintenance 16,552 15,130 15,130 15,130
Equipment Maintenance 4,363 3,000 1,500 1,500
Building Maintenance 5,420 6,500 5,000 10,000
Cleaning Services 3,577 7,920 6,720 6,720
Professional Outside Services 10,000 - 1,248 -
TOTAL PROF & CONTRACTUAL SERVICES 46,851$ 42,966$ 36,314$ 42,566$
OPERATING EXPENSES
Telephone 169 300 155 300
Communications/Pagers/Mobiles 6,559 7,968 7,968 6,876
Electricity 23,749 20,259 20,200 22,285
Water 1,032 1,622 1,622 1,671
Postage 1,018 1,000 1,300 1,020
Publications/Books/Subscripts 623 450 - 1,000
Dues & Memberships 1,394 1,715 1,365 1,715
Meetings 484 625 327 -
Schools & Training 3,648 4,500 2,972 4,500
Emergency Management 1,000 1,000 1,000 1,000
Travel & Per Diem 2,843 4,800 2,079 4,800
Advertising - 250 - 200
Programs & Special Projects 5,159 5,900 3,300 1,000
Animal Control 1,034 2,000 1,200 1,000
Code Enforcement - 450 300 350
Investigative Materials & Supp 2,759 3,500 1,200 1,500
Miscellaneous Expenses 859 1,500 450 1,000
Furniture/Equipment < $5000 440 - - -
TOTAL OPERATING EXPENSES 52,770$ 57,839$ 45,438$ 50,217$
73
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
POLICE
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
CONSUMABLE SUPPLIES
Fuel & Lube 43,405 52,866 35,500 40,712
Uniforms 9,556 6,600 5,300 5,000
Protective Clothing 1,845 8,430 6,622 5,000
Qualifications 1,082 2,500 1,275 2,000
Small Equipment 9,688 2,500 650 11,000
Office Supplies 3,728 3,750 2,400 3,863
Maintenance Supplies 1,310 2,112 1,800 2,000
Printing - 800 274 800
Camera Supplies & Processing 14 800 120 -
TOTAL CONSUMABLE SUPPLIES 70,628$ 80,358$ 53,941$ 70,375$
CAPITAL EXPENSES
Grant Match 25,264 41,500 41,500 42,000
Vehicles 78,257 22,122 22,122 40,571
Video Equipment 44,471 17,565 17,565 16,906
Police Records Management System 11,434 8,447 8,441 -
TOTAL CAPITAL EXPENSES 159,426$ 89,634$ 89,628$ 99,477$
TOTAL EXPENDITURES 1,372,753$ 1,411,784$ 1,329,220$ 1,416,725$
74
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
EMERGENCY MEDICAL SERVICES
ADOPTED EXPENSES
CAPITAL EXPENSES
9%
OPERATING
EXPENSES
1%
CONSUMABLE
SUPPLIES
4%
PROFESSIONAL &
CONTRACTUAL
SERVICES
4%
PERSONNEL
SERVICES
82%
75
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
EMERGENCY MEDICAL SERVICES
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 329,069 348,779 336,122 357,660
Overtime 35,005 38,718 28,713 38,718
DPS Holiday Pay 7,795 10,365 10,034 10,676
Longevity 1,713 2,118 2,118 2,708
Certification 2,127 3,234 1,764 4,863
Retirement 44,539 48,905 42,031 53,901
Medical Insurance 33,121 38,375 38,612 38,325
Dental Insurance 2,062 2,413 2,430 2,743
Vision Insurance 492 564 524 438
Life Insurance & Other 1,985 2,596 852 2,394
Social Security Taxes 21,199 23,453 22,860 24,226
Medicare Taxes 4,958 5,485 5,346 5,666
Unemployment Taxes 778 2,223 502 463
Workman's Compensation 7,213 9,425 8,206 8,871
Pre-Employment Physicals/Testing 442 675 225 675
TOTAL PERSONNEL SERVICES 492,498$ 537,328$ 500,339$ 552,327$
PROFESSIONAL & CONTRACTUAL SERVICES
Vehicle Maintenance 3,840 3,445 1,000 3,789
Equipment Maintenance 2,896 3,000 2,000 2,000
Collection Fees 18,565 21,700 17,500 18,900
Hazmat Disposal 99 250 250 250
TOTAL PROF & CONTRACTUAL SERVICES 25,400$ 28,395$ 20,750$ 24,939
OPERATING EXPENSES
Telephone 31 100 75 75
Communications/Pagers/Mobiles 1,205 1,476 2,410 2,477
Postage 81 65 50 65
Inspection Fees 863 - - 870
Publications/Books/Subscripts 97 420 200 200
Dues & Memberships 256 574 574 574
Meetings 77 - 132 132
Schools & Training 1,145 1,350 1,000 1,350
Travel & Per Diem 1,044 1,400 50 1,202
Flags & Repair 2,163 1,780 2,150 1,869
Miscellaneous Expenses 28 100 50 1,200
TOTAL OPERATING EXPENSES 6,990$ 7,415$ 6,691$ 10,014$
CONSUMABLE SUPPLIES
Fuel & Lube 5,561 9,167 5,000 5,500
Uniforms 2,623 3,770 1,770 3,770
Small Equipment 1,548 3,150 500 2,000
Disposable Supplies 8,641 8,000 2,500 5,000
Medical Control 6,975 7,887 6,774 7,000
Pharmacy 2,520 4,000 2,000 4,000
Oxygen 449 800 400 500
Office Supplies 32 150 150 150
Maintenance Supplies - 200 200 200
Printing - 103 - -
TOTAL CONSUMABLE SUPPLIES 28,349$ 37,227$ 19,294$ 28,120$
76
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
EMERGENCY MEDICAL SERVICES
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
CAPITAL EXPENSES
Vehicles - 21,500 15,963 6,383
Vehicle Equipment - - 1,844 -
M682 Ambulance/Equipment 20,731 - - 18,400
M681 Ambulance/Equipment 176,717 34,154 34,154 32,962
TOTAL CAPITAL EXPENSES 197,448$ 55,654$ 51,961$ 57,745$
TOTAL EXPENDITURES 750,685$ 666,019$ 599,035$ 673,145$
77
78
StreetsStreets79
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
STREETS
Mission
To provide a safe, clean, and well-maintained roadway system to the residents of Trophy Club.
Departmental Goal
The Street Services Department is committed to providing superior customer service and cost- effective and
environmentally-safe roadway systems. The Streets Services Department strives to achieve this by performing
construction maintenance and inspections in a professional and efficient manner and by remaining responsive
to community concerns.
Fiscal Year 2008-2009 Accomplishments
Increased amount of concrete paving repairs performed by Town employees rather than outside
contractors.
Developed plans and initiated process to begin construction of street bond program Phase II including Oak
Hill, Avenue 20, Brook Hollow Lane, and Brook Hollow Court.
Created a street sign inventory.
Completed construction of Street Bond Program Phase II.
Provided administration and construction inspection for the Bobcat Blvd. project.
Provided construction inspections for 7 neighborhoods developed in the Highlands at Trophy Club.
Started using cost effective recycled concrete for base material in concrete street repairs.
Fiscal Year 2009-2010 Departmental Objectives
Continue to increase amount of in-house street repairs.
Provide street sweeping service on a regular schedule (twice per year).
To maintain or improve service level with a reduced budget.
Develop an RFP procedure for a renewable yearly contract to provide materials related to street repairs.
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Street sweeping (curb miles) N/A 26 52 60
Concrete placed/poured (cubic yards) N/A 6 500 550
Striping (linear feet) N/A 56 43,573 43,573
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Respond to resident calls in under 48 hours N/A 100% 100% 100%
Ratio of lane miles of street maintained per
employee
N/A 24.17:1 24.17:1 24.17:1
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A 6.00 6.00 4.04
80
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
STREETS
ADOPTED EXPENDITURES
OPERATING
79%
PERSONNEL
21%
81
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
STREET MAINTENANCE
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 155,771 190,952 191,967 177,712
Overtime 617 4,992 519 3,000
Longevity - 281 281 536
Retirement 19,560 24,136 23,834 23,562
Medical Insurance 16,971 25,125 25,127 23,371
Dental Insurance 845 1,302 1,477 1,543
Vision Insurance 237 357 334 242
Life Insurance & Other 1,033 1,431 1,473 1,175
Social Security Taxes 9,065 11,689 11,951 10,715
Medicare Taxes 2,120 2,734 2,795 2,506
Unemployment Taxes 475 1,513 356 273
Workman's Compensation 20,856 14,548 12,666 12,291
Auto Allowance 3,325 - - -
Pre-Employment Physicals/Testing 200 639 - 852
TOTAL PERSONNEL SERVICES 231,075$ 279,699$ 272,780 257,778$
PROFESSIONAL & CONTRACTUAL SERVICES
Engineering 21,866 18,900 324 -
Vehicle Maintenance 1,022 1,125 946 525
Equipment Maintenance 1,608 1,000 1,911 1,000
TOTAL PROF & CONTRACTUAL SERVICES 24,496$ 21,025$ 3,181 1,525$
OPERATING EXPENSES
Telephone 19 50 30 50
Communications/Pagers/Mobiles 2,055 1,836 2,662 2,676
Electricity 90,032 108,038 108,038 108,038
Postage 81 100 15 50
Dues & Memberships 240 428 246 428
Schools & Training 548 1,100 398 458
Travel & Per Diem 428 1,896 494 555
Advertising 840 1,000 - -
Street Repairs 64,850 144,500 90,000 -
Striping & Signage 15,215 11,000 10,467 10,417
TOTAL OPERATING EXPENSES 174,308$ 269,948$ 212,350 122,672$
CONSUMABLE SUPPLIES
Fuel & Lube 7,648 12,584 7,927 7,073
Uniforms 2,489 3,160 1,000 1,890
Safety Equipment 83 - - -
Office Supplies 479 650 170 200
TOTAL CONSUMABLE SUPPLIES 10,699$ 16,394$ 9,097 9,163$
CAPITAL EXPENSES
Vehicles 7,589 7,589 9,266 8,400
TOTAL CAPITAL EXPENSES 7,589$ 7,589$ 9,266 8,400$
TOTAL EXPENDITURES 448,167$ 594,655$ 506,674 399,538$
82
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
STREETS: STORM SEWER
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 13,758 14,339 14,379 -
Overtime 88 858 93 -
Longevity - 54 54 -
Retirement 1,695 1,876 1,793 -
Medical Insurance 1,490 1,594 1,594 -
Dental Insurance 86 92 91 -
Vision Insurance 24 25 24 -
Life Insurance & Other 89 115 89 -
Social Security Taxes 845 946 827 -
Medicare Taxes 198 221 193 -
Unemployment Taxes 33 107 25 -
Workman's Compensation 172 336 293 -
TOTAL PERSONNEL SERVICES 18,478$ 20,563$ 19,455$ -$
PROFESSIONAL & CONTRACTUAL SERVICES
Engineering 9,462 4,000 11,430 -
Independent Labor 8,499 8,500 4,000 -
Maintenance & Repair 539 2,000 1,500 -
Equipment Maintenance - 5,500 2,000 -
Trash Removal/Recycling 11,186 10,000 5,000 -
Professional Outside Services - - - -
TOTAL PROF & CONTRACTUAL SERVICES 29,686$ 30,000$ 23,930$ -$
OPERATING EXPENSES
Dues & Memberships 2,267 2,100 2,344 -
Schools & Training - 400 - -
Travel & Per Diem - 300 - -
Street Sweeping 4,295 7,500 4,000 -
Miscellaneous Expenses 90 304 - -
TOTAL OPERATING EXPENSES 6,652$ 10,604$ 6,344$ -$
CONSUMABLE SUPPLIES
Printing 197 258 - -
TOTAL CONSUMABLE SUPPLIES 197$258$-$-$
CAPITAL EXPENSES
GASB34/Reserve For Replacement 73,942 52,915 - -
Capital Project - Timberidge - - 50,812
TOTAL CAPITAL EXPENSES 73,942$ 52,915$ 50,812$ -$
TOTAL EXPENDITURES 128,955$ 114,340$ 100,541$ -$
83
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
CONSTRUCTION INSPECTION
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 23,618 51,000 41,748 -
Overtime 2,135 5,000 881 -
Retirement 3,165 6,888 5,294 -
Medical Insurance 2,083 4,831 4,030 -
Dental Insurance 120 279 230 -
Vision Insurance 33 76 59 -
Life Insurance & Other 140 410 282 -
Social Security Taxes 1,546 3,472 2,613 -
Medicare Taxes 362 812 611 -
Unemployment Taxes 99 324 45 -
Workman's Compensation - 4,152 3,615 -
Pre-Employment Physicals/Testing 80 - - -
TOTAL PERSONNEL SERVICES 33,381$ 77,244$ 59,408$ -$
PROFESSIONAL & CONTRACTUAL SERVICES
Vehicle Maintenance 707 375 375 -
TOTAL PROF & CONTRACTUAL SERVICES 707$ 375$ 375$ -$
OPERATING EXPENSES
Communications/Pagers/Mobiles 495 1,140 723 -
TOTAL OPERATING EXPENSES 495$ 1,140$ 723$ -$
CONSUMABLE SUPPLIES
Fuel & Lube 1,235 3,106 1,606 -
Uniforms - 590 590 -
Hardware 3,859 - - -
TOTAL CONSUMABLE SUPPLIES 5,094$ 3,696$ 2,196$ -$
CAPITAL EXPENSES
Vehicles 45,744 - - -
Vehicle Equipment 4,844 - - -
TOTAL CAPITAL EXPENSES 50,588$ -$ -$ -$
TOTAL EXPENDITURES 90,265$ 82,455$ 62,702$ -$
84
ParksandRecreationParksandRecreation85
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
PARKS
Mission
To preserve and enhance the Town of Trophy Club’s exceptional quality of life through the planning,
maintaining, and landscaping of the parks and public areas.
Departmental Goal
The Parks Department seeks to develop and utilize the Town’s resources in an effective and efficient manner in
order to maintain passive and active parkland amenities.
Fiscal Year 2008-2009 Accomplishments
Developed a maintenance plan to address the future active and passive parkland acquisitions.
Worked with citizens and EDC4A to plan for the continued conversion of specific medians to a more efficient
xeriscape design.
Increased the level of maintenance at Independence Park to address the increased usage.
Worked with other departments in removing all storm debris in June.
Fiscal Year 2009- 2010 Departmental Objectives
Implement a maintenance plan for the amenity lakes and new trail system.
Increase the level of maintenance at Harmony Park to adjust for its increase usage.
Maintain the new parks and medians located in the Public Improvement Area.
Convert Harmony Park to effluent water.
Convert additional medians to a xeriscape design for water and resource conservation.
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Medians and common areas maintained N/A 85 85 120
Sports fields maintained N/A 17 17 20
Average weekly irrigation
repairs/adjustments/replacements
N/A 50 1550 1750
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Construction of additional t-ball fields N/A 3 3 2
Planting of trees for Tree City requirements N/A 50 50 55
Conversion of non-irrigated medians to
xeriscape landscaping
N/A 5 5 10
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A 7.50 7.50 7.50
86
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
PARKS GENERAL
ADOPTED EXPENDITURES
CAPITAL EXPENSES
8%
OPERATING
EXPENSES
5%
PROFESSIONAL &
CONTRACTUAL
SERVICES
3%
PERSONNEL
SERVICES
79%
CONSUMABLE
SUPPLIES
5%
TOTAL PARKS
ADOPTED EXPENDITURES
LAKEVIEW SOCCER
FIELDS
3%
PARKS GENERAL
68%
INDEPENDENCE
PARK
8%
HARMONY PARK
6%
MEDIANS &
COMMON AREAS
15%
87
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
PARKS: PARKS GENERAL
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 262,497 276,665 279,321 284,749
Overtime 9,369 12,500 8,500 12,500
Longevity 900 1,480 1,710 2,313
Certification - 1,500 1,500 1,500
Retirement 33,493 36,192 37,776 39,411
Medical Insurance 37,821 41,259 41,242 44,373
Dental Insurance 2,507 2,816 2,795 3,131
Vision Insurance 575 635 625 537
Life Insurance & Other 2,171 2,180 1,911 2,000
Social Security Taxes 15,530 17,162 18,174 17,669
Medicare Taxes 3,630 4,014 4,250 4,132
Unemployment Taxes 641 2,430 579 506
Workman's Compensation 12,419 7,687 6,693 7,520
Auto Allowance 2,013 2,100 2,100 2,100
Pre-Employment Physicals/Testing - 430 - 221
TOTAL PERSONNEL SERVICES 383,566$ 409,050$ 407,176$ 422,662$
PROFESSIONAL & CONTRACTUAL SERVICES
Independent Labor 453 - - -
Vehicle Maintenance 6,160 5,750 5,750 6,750
Equipment Maintenance 8,512 8,000 8,000 7,000
Building Maintenance 3,210 2,750 2,550 2,300
Consultants 200 250 250 250
Portable Toilets - - 124 -
TOTAL PROF & CONTRACTUAL SERVICES 18,535$ 16,750$ 16,674$ 16,300$
OPERATING EXPENSES
Telephone 35 62 50 62
Communications/Pagers/Mobiles 3,857 4,056 4,056 3,541
Electricity 5,699 2,756 2,000 3,087
Water - 1,500 - 1,500
Postage 113 50 35 50
Publications/Books/Subscripts 493 500 500 500
Dues & Memberships 411 910 800 915
Meetings 461 500 500 500
Schools & Training 1,329 2,000 800 2,150
Training (Safety) 455 300 300 300
Travel & Per Diem 823 857 1,000 1,037
Advertising 284 625 - 625
Miscellaneous Expenses 142 125 125 100
Community Events 432 - - -
Tree City 1,335 10,000 10,028 10,000
Property Maintenance 714 800 800 700
Furniture/Equipment < $5000 1,972 - - -
TOTAL OPERATING EXPENSES 18,555$ 25,041$ 20,994$ 25,067$
88
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
PARKS: PARKS GENERAL
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
CONSUMABLE SUPPLIES
Fuel & Lube 16,857 19,766 14,550 17,384
Uniforms 5,811 5,685 5,600 5,131
Small Equipment 400 - - -
Small Tools 2,558 5,430 5,430 5,600
Safety Equipment 1,241 1,250 1,250 1,000
Hardware 112 - - -
Office Supplies 249 250 250 250
TOTAL CONSUMABLE SUPPLIES 27,228$ 32,381$ 27,080$ 29,365$
CAPITAL EXPENSES
Capital Expenses 44,430 24,699 24,699 24,699
Grant Match 3,398 - - -
Vehicles 16,922 16,923 16,923 14,076
Capital Leases - 5,719 5,719 5,719
TOTAL CAPITAL EXPENSES 64,750$ 47,341$ 47,341$ 44,494$
TOTAL EXPENDITURES 512,634$ 530,563$ 519,265$ 537,888$
89
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
INDEPENDENCE PARK
ADOPTED EXPENDITURES
OPERATING
EXPENSES
100%
90
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
PARKS: INDEPENDENCE PARK
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PROFESSIONAL & CONTRACTUAL SERVICES
Portable Toilets 1,037 714 176 -
TOTAL PROF & CONTRACTUAL SERVICES 1,037$ 714$ 176$ -$
OPERATING EXPENSES
Electricity 17,252 19,058 19,000 17,000
Water 13,050 19,000 18,000 19,000
Rent Equipment 163 250 57 -
Property Maintenance 26,627 26,500 25,000 23,300
TOTAL OPERATING EXPENSES 57,092$ 64,808$ 62,057$ 59,300$
TOTAL EXPENDITURES 58,129$ 65,522$ 62,233$ 59,300$
91
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
HARMONY PARK
ADOPTED EXPENDITURES
OPERATING
EXPENSES
100%
92
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
PARKS: HARMONY PARK
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PROFESSIONAL & CONTRACTUAL SERVICES
Portable Toilets 1,207 1,033 1,033 -
TOTAL PROF & CONTRACTUAL SERVICES 1,207$ 1,033$ 1,033$ -$
OPERATING EXPENSES
Electricity 6,649 14,000 12,000 12,000
Water 11,454 18,500 17,500 18,500
Rent Equipment 94 100 - -
Property Maintenance 33,919 16,700 15,700 16,700
TOTAL OPERATING EXPENSES 52,116$ 49,300$ 45,200$ 47,200$
TOTAL EXPENDITURES 53,323$ 50,333$ 46,233$ 47,200$
93
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LAKEVIEW SOCCER FIELDS
ADOPTED EXPENDITURES
OPERATING
EXPENSES
94%
PROFESSIONAL &
CONTRACTUAL
SERVICES
6%
94
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
PARKS: LAKEVIEW SOCCER FIELDS
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PROFESSIONAL & CONTRACTUAL SERVICES
Portable Toilets 949 1,285 1,285 1,349
TOTAL PROF & CONTRACTUAL SERVICES 949$ 1,285$ 1,285$ 1,349$
OPERATING EXPENSES
Water 6,892 15,100 10,000 15,100
Property Maintenance 4,000 4,700 4,067 4,500
TOTAL OPERATING EXPENSES 10,892$ 19,800$ 14,067$ 19,600$
TOTAL EXPENDITURES 11,841$ 21,085$ 15,352$ 20,949$
95
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
MEDIANS & COMMON AREAS
ADOPTED EXPENDITURES
Property Maintenance
51%
Water
40%
Electricity
9%
96
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
PARKS: MEDIANS & COMMON AREAS
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PROFESSIONAL & CONTRACTUAL SERVICES
Portable Toilets - -400 -
TOTAL PROF & CONTRACTUAL SERVICES -$ -$ 400$ -$
OPERATING EXPENSES
Electricity 563 463 463 10,550
Water 30,832 47,593 40,000 47,593
Property Maintenance 64,847 61,750 53,000 61,750
TOTAL OPERATING EXPENSES 96,242$ 109,806$ 93,463$ 119,893$
TOTAL EXPENDITURES 96,242$ 109,806$ 93,863$ 119,893$
97
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
RECREATION
Mission
To preserve and enhance the Town of Trophy Club’s exceptional quality of life by offering our citizens a variety
of recreational and athletic opportunities and special events that combine to create an environment that fosters
both community spirit and pride.
Departmental Goal
The Recreation Department aims to increase the variety of recreation programs currently offered by utilizing
recent community additions to our Town, such as Byron Nelson High School and new park and facility
acquisitions in the Public Improvement District.
Fiscal Year 2008-2009 Accomplishments
Exceeded the maximum program enrollment for swim team and held a successful swim meet with over 500
people in attendance.
Successfully increased day camp enrollment by working with the Northwest ISD to distribute fliers in the
schools earlier in the year.
Continued to expand the special event program by adding two new events (Easter Egg Hunt and PetFest).
Worked with the University of North Texas and various local non-profit organizations to implement two
separate 5k race events.
Utilized the Comprehensive Park Plan to explore the Town’s athletic and recreational programming needs.
Created an updated facility use agreement for each of the youth athletic associations.
Increased community sponsorship of events, with multiple events receiving sponsorships and donations
equal to or greater than 100% of the event’s planned budget.
Fiscal Year 2009-2010 Departmental Objectives
Implement a recreation programming model to examine all recreational opportunities available throughout
the build-out phase of the Town.
Implement a joint-use agreement with the Northwest ISD for facilities at Byron Nelson High School.
Develop at least 2 recreational programs geared toward seniors in the community.
Continue to work with schools, churches and other community groups in planning and executing special
events.
Utilize assistance from area graduate students to increase sponsorships and volunteers for special events.
98
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
RECREATION (continued)
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Recreation programs offered N/A 8 8 9
Community Events offered N/A 7 7 9
Swim Team enrollment N/A 180 180 185
Day Camp enrollment N/A N/A 84 90
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Recreation program enrollment as to capacity N/A 70% 74% 75%
Attendees at events (cumulative)N/A 1,700 2,100 2,200
Sponsorship increase from previous year N/A 30% 30%30%
Community organization partnerships N/A N/A 30 32
Program and event volunteers N/A N/A 170 185
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A 2.10 2.10 2.10
99
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
RECREATION GENERAL
ADOPTED EXPENDITURES
OPERATING
EXPENSES
4%
PROFESSIONAL &
CONTRACTUAL
SERVICES
7%
PERSONNEL
SERVICES
88%
CONSUMABLE
SUPPLIES
1%
TOTAL RECREATION
ADOPTED EXPENDITURES
DAY CAMP
PROGRAMS
14%
RECREATION
GENERAL
28%
POOL
45%
RECREATION
PROGRAMS
1%
COMMUNITY
EVENTS
8%
SWIM TEAM
4%
100
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 75,047 81,868 82,074 83,506
Longevity 135 248 248 293
Retirement 9,484 10,358 10,463 11,167
Medical Insurance 6,765 8,529 8,525 9,308
Dental Insurance 412 511 507 568
Vision Insurance 110 131 123 104
Life Insurance & Other 76 614 303 557
Social Security Taxes 4,440 4,963 5,234 5,062
Medicare Taxes 1,038 1,161 1,224 1,184
Unemployment Taxes 155 486 116 101
Worker's Compensation 747 2,200 1,915 2,131
Auto Allowance 2,188 2,100 2,100 2,100
Pre-Employment Physicals/Testing 70 - - -
TOTAL PERSONNEL SERVICES 100,667$ 113,169$ 112,832$ 116,081$
PROFESSIONAL & CONTRACTUAL SERVICES
Independent Labor 1,126 1,200 1,050 640
Equipment Maintenance - 1,500 1,300 1,200
Collection Fees 5,390 6,468 6,268 6,883
TOTAL PROF & CONTRACTUAL SERVICES 6,516$ 9,168$ 8,618$ 8,723$
OPERATING EXPENSES
Telephone 11 75 50 50
Communications/Pagers/Mobiles 1,084 996 996 996
Postage 215 100 75 75
Publications/Books/Subscriptions 278 250 250 250
Dues & Memberships 564 134 200 269
Meetings 203 400 400 300
Schools & Training 1,733 1,480 1,480 1,200
Travel & Per Diem 1,632 1,600 1,600 1,100
Advertising 2,625 1,134 1,134 1,200
Miscellaneous Expenses 329 100 100 100
Community Events 51,064 - - -
Furniture/Equipment < $5000 99 410 410 375
TOTAL OPERATING EXPENSES 59,837$ 6,679$ 6,695$ 5,915$
CONSUMABLE SUPPLIES
Uniforms 334 198 198 160
Safety Equipment 104 100 100 75
Office Supplies 1,742 1,000 650 650
Printing 118 315 315 750
TOTAL CONSUMABLE SUPPLIES 2,298$ 1,613$ 1,263$ 1,635$
TOTAL EXPENDITURES 169,318$ 130,629$ 129,408$ 132,354$
RECREATION: RECREATION GENERAL
101
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PROFESSIONAL & CONTRACTUAL SERVICES
Independent Labor 777 - - -
TOTAL PROF & CONTRACTUAL SERVICES 777$ -$ -$ -$
OPERATING EXPENSES
Dues & Memberships 200 - - -
Schools & Training 35 100 35 -
Travel & Per Diem 267 256 - -
TOTAL OPERATING EXPENSES 502$ 356$ 35$ -$
CONSUMABLE SUPPLIES
Program Supplies 180 - - -
TOTAL CONSUMABLE SUPPLIES 180$ -$ -$ -$
TOTAL EXPENDITURES 1,459$ 356$ 35$ -$
RECREATION: ATHLETIC PROGRAMS
102
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
POOL
ADOPTED EXPENDITURES
CONSUMABLE
SUPPLIES
14%
PERSONNEL
SERVICES
57%
PROFESSIONAL &
CONTRACTUAL
SERVICES
1%
OPERATING
EXPENSES
23%
CAPITAL EXPENSES
5%
103
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 97,022 102,607 103,607 103,126
Overtime - 2,000 2,000 2,000
Longevity - - - 96
Retirement 3,085 3,194 3,223 3,716
Medical Insurance 2,708 2,899 3,484 3,202
Dental Insurance 154 167 166 186
Vision Insurance 43 46 43 36
Life Insurance & Other 41 209 165 190
Social Security Taxes 5,987 6,486 6,486 6,524
Medicare Taxes 1,400 1,517 1,517 1,526
Unemployment Taxes 846 1,490 46 311
Worker's Compensation 2,115 2,733 2,379 2,610
Pre-Employment Physicals/Testing 989 504 504 945
TOTAL PERSONNEL SERVICES 114,390$ 123,852$ 123,620$ 124,468$
PROFESSIONAL & CONTRACTUAL SERVICES
Independent Labor 2,771 2,008 2,008 2,008
Health Inspections - 225 225 225
TOTAL PROF & CONTRACTUAL SERVICES 2,771$ 2,233$ 2,233$ 2,233$
OPERATING EXPENSES
Telephone 1,209 1,270 1,100 1,026
Communications/Pagers/Mobiles 1,076 1,171 1,171 1,441
Electricity 20,050 23,100 22,000 23,100
Water 7,861 7,833 7,833 7,833
Dues & Memberships 4,059 145 145 145
Meetings 142 275 275 175
Schools & Training 309 800 800 410
Travel & Per Diem 892 372 372 672
Advertising 219 650 650 650
Special Events 1,352 1,700 1,300 1,700
Miscellaneous Expenses 29 100 32 100
Property Maintenance 17,312 9,350 9,350 9,350
Furniture/Equipment < $5000 1,801 1,800 900 1,800
TOTAL OPERATING EXPENSES 56,311$ 48,566$ 45,928$ 48,402$
CONSUMABLE SUPPLIES
Uniforms 8,235 1,260 1,260 1,260
Small Equipment 1,405 2,500 2,500 2,500
Chemicals 10,361 11,448 11,048 11,448
Safety Equipment 635 1,000 1,000 1,000
Hardware 41 250 200 250
Office Supplies 597 515 500 400
Program Supplies 189 290 290 290
Maintenance Supplies 1,434 1,850 1,850 1,850
Concessions 5,952 10,500 10,100 10,500
Printing 558 350 350 350
TOTAL CONSUMABLE SUPPLIES 29,407$ 29,963$ 29,098$ 29,848$
RECREATION: POOLS
104
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
RECREATION: POOLS
CAPITAL EXPENSES
GASB34/Reserve For Replacement - 10,000 10,000 10,000
TOTAL CAPITAL EXPENSES -$ 10,000$ 10,000$ 10,000$
TOTAL EXPENDITURES 202,879$ 214,614$ 210,879$ 214,951$
105
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
RECREATION PROGRAMS
ADOPTED EXPENDITURES
OPERATING
EXPENSES
10%
PROFESSIONAL &
CONTRACTUAL
SERVICES
75%
PERSONNEL
SERVICES
3%
CONSUMABLE
SUPPLIES
12%
106
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Pre-Employment Physicals/Testing - 50 190 150
TOTAL PERSONNEL SERVICES -$ 50$ 190$ 150$
PROFESSIONAL & CONTRACTUAL SERVICES
Independent Labor 3,695 3,750 2,500 4,147
TOTAL PROF & CONTRACTUAL SERVICES 3,695$ 3,750$ 2,500$ 4,147$
OPERATING EXPENSES
Meetings - 50 50 50
Advertising - 225 225 400
Miscellaneous Expenses - 50 50 50
Furniture/Equipment < $5000 230 100 100 50
TOTAL OPERATING EXPENSES 230$ 425$ 425$ 550$
CONSUMABLE SUPPLIES
Uniforms - 20 - 75
Program Supplies - 100 100 100
Printing - 200 200 500
TOTAL CONSUMABLE SUPPLIES -$ 320$ 300$ 675$
TOTAL EXPENDITURES 3,925$ 4,545$ 3,415$ 5,522$
RECREATION: RECREATION PROGRAMS
107
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
DAY CAMP PROGRAMS
ADOPTED EXPENDITURES
CONSUMABLE
SUPPLIES
7%
OPERATING
EXPENSES
25%
PERSONNEL
SERVICES
68%
108
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 22,283 41,360 41,360 41,360
Overtime 359 - - -
Social Security Taxes 1,404 2,564 2,564 2,564
Medicare Taxes 328 600 600 600
Unemployment Taxes 249 1,296 1,296 270
Workman's Compensation 794 1,081 941 1,026
Pre-Employment Physicals/Testing 353 430 430 430
TOTAL PERSONNEL SERVICES 25,770$ 47,331$ 47,191$ 46,250$
OPERATING EXPENSES
Communications/Pagers/Mobiles 321 420 420 420
Rent 3,799 4,563 4,563 4,656
Insurance 50 441 441 441
Meetings 72 250 200 250
Schools & Training 140 450 400 450
Rent Equipment 3,714 5,225 5,225 5,400
Advertising 1,558 1,500 1,500 1,500
Field Trips 2,821 3,500 3,500 3,500
Miscellaneous Expenses - 200 150 100
Furniture/Equipment < $5000 324 100 100 100
TOTAL OPERATING EXPENSES 12,799$ 16,649$ 16,499$ 16,817$
CONSUMABLE SUPPLIES
Uniforms 975 840 840 1,160
Office Supplies 207 200 180 200
Program Supplies 2,469 3,000 2,550 2,000
Maintenance Supplies 23 150 125 125
Printing - 412 412 1,000
TOTAL CONSUMABLE SUPPLIES 3,674$ 4,602$ 4,107$ 4,485$
TOTAL EXPENDITURES 42,243$ 68,582$ 67,797$ 67,552$
RECREATION: DAY CAMP PROGRAMS
109
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
COMMUNITY EVENT PROGRAMS
ADOPTED EXPENDITURES
OPERATING
EXPENSES
100%
110
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
RECREATION: COMMUNITY EVENT PROGRAMS
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
OPERATING EXPENSES
Dues & Memberships - 360 260 360
Schools & Training - 170 - 170
Travel & Per Diem - 430 - 395
Fall Festival Activities - 7,940 7,721 8,470
Christmas Lighting Activities - 829 860 727
Pitch Hit Run Activities - 150 - 150
Easter Activities - 1,000 950 1,060
Arbor Day Activities - 4,415 4,800 5,290
Spring Pet Fair Activities - 935 - 1,000
4th of July Activities - - - 20,140
TOTAL OPERATING EXPENSES -$ 16,229$ 14,591$ 37,762$
TOTAL EXPENDITURES -$ 16,229$ 14,591$ 37,762$
111
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
SWIM TEAM PROGRAMS
ADOPTED EXPENDITURES
PERSONNEL
SERVICES
69%
OPERATING
EXPENSES
18%
CONSUMABLE
SUPPLIES
13%
112
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages - 13,260 13,260 13,260
Social Security Taxes - 822 822 822
Medicare Taxes - 192 192 192
Unemployment Taxes - 972 972 203
Worker's Compensation - 346 346 329
Pre-Employment Physicals/Testing - 84 84 172
TOTAL PERSONNEL SERVICES -$ 15,676$ 15,676$ 14,978$
OPERATING EXPENSES
Dues & Memberships - 2,375 2,375 2,810
Meetings - 175 175 145
Travel & Per Diem - 356 356 684
Advertising - 250 250 250
TOTAL OPERATING EXPENSES -$ 3,156$ 3,156$ 3,889$
CONSUMABLE SUPPLIES
Uniforms - 1,900 1,900 2,215
Program Supplies - 300 300 500
TOTAL CONSUMABLE SUPPLIES -$ 2,200$ 2,200$ 2,715$
TOTAL EXPENDITURES -$ 21,032$ 21,032$ 21,582$
RECREATION: SWIM TEAM
113
114
Planning&ZoningPlanning&Zoning115
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
PLANNING & ZONING
Mission
To encourage development that provides sustainable economic and financial health of the Town of Trophy Club
in a family oriented progressive environment.
Departmental Goal
The Planning and Zoning Department strives to provide for the review, analysis and processing of development
projects that impact the physical growth of the community so as to ensure that proposed developments follow
adopted plans, guidelines, and policies that benefit the community as a whole.
Fiscal Year 2008-2009 Accomplishments
P&Z and Council amended various requirements of the ordinance for Planned Development No. 27 (The
Highlands) to allow the builders and homeowners clearer understanding of intent of ordinance (side yard
fencing, perimeter fencing, setbacks).
P&Z and Council approval of two model home uses (Gallery and Centex) and parking lots in PD-27 (The
Highlands).
One commercial replat approved (PD-25) (for development as a Holiday Inn site).
One residential zoning change (R-15 to R-12) approved for proposed Canterbury Hills subdivision.
Final Site Plan approval granted for Hampton Inn Hotel.
Community Garage Sale events approved for 2009 calendar year.
Text changes to Zoning Ordinance to clarify accessory structure locations (flag poles).
Three zoning variance requests presented to the Zoning Board of Adjustment on behalf or property owners
(2 approved, 1 denied).
Fiscal Year 2009-2010 Departmental Objectives
Provide effective planning support to the public, Town staff, the Planning & Zoning Commission and Town
Council.
Review and facilitate platting and development of future phases of PD-27, The Highlands at Trophy Club,
Canterbury Hills, and Waters Edge at Hogan’s Glen.
Ensure that the design of all plans, specifications, and plats of all developments are in compliance with
Town Ordinances and development practices.
Provide accurate and timely information and assistance to other Town departments, developers, engineers,
contractors and citizens.
Maintain department web page, providing current project/development information to residents and
developers.
Continue to support the Planning and Zoning Commission, Zoning Board of Adjustment, and Town Council
by providing agenda support, reports, analysis, recommendations and meeting minutes concerning
development matters.
116
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
PLANNING & ZONING (continued)
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
P&Z meetings attended 14 18 8 10
ZBA meetings attended 6 6 3 6
Plats processed 12 6 1 2
Ordinance amendments to reflect Council policies 2 2 2 2
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Plats filed with Denton County and Tarrant
County within 30 days of approval (%)
55% 90% 100% 90%
Development Review Committee meetings held N/A 12 10 10
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A 1.00 1.00 1.00
117
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
PLANNING & ZONING
ADOPTED EXPENDITURES
OPERATING
EXPENSES
5%
PROFESSIONAL &
CONTRACTUAL
SERVICES
36%
PERSONNEL
SERVICES
59%
"a great place to call home"
118
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
PLANNING & ZONING
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 47,761 49,580 57,157 58,140
Longevity - - - 160
Retirement 5,838 6,098 7,074 7,579
Medical Insurance 4,326 4,831 4,836 4,519
Dental Insurance 249 279 277 310
Vision Insurance 70 76 72 60
Life Insurance & Other 499 399 309 387
Social Security Taxes 2,901 3,074 3,544 3,615
Medicare Taxes 678 719 829 845
Unemployment Taxes 99 324 77 68
Workman's Compensation 86 136 118 154
TOTAL PERSONNEL SERVICES 62,507$ 65,516$ 74,293$ 75,837$
PROFESSIONAL & CONTRACTUAL SERVICES
Engineering 48,806 55,000 30,000 40,000
Town Planner 6,431 11,000 6,000 6,000
Appraisal - 500 - 500
TOTAL PROF & CONTRACT SERVICES 55,237$ 66,500$ 36,000$ 46,500$
OPERATING EXPENSES
Telephone 125 150 200 150
Postage 304 255 200 255
Publications/Books/Subscripts 163 337 337 335
Dues & Memberships 205 285 321 235
Meetings 44 220 100 176
Schools & Training 350 480 435 480
Travel & Per Diem 228 698 698 698
Advertising 1,111 1,970 1,800 1,300
Platt Filing Fees 3,132 1,290 1,200 725
Computer Mapping 1,062 2,800 2,800 2,100
ZBA Hearings 99 - - -
Miscellaneous Expenses - 50 33 50
TOTAL OPERATING EXPENSES 6,823$ 8,535$ 8,124$ 6,504$
CONSUMABLE SUPPLIES
Office Supplies 244 437 300 300
Printing 276 200 100 100
TOTAL CONSUMABLE SUPPLIES 520$ 637$ 400$ 400$
TOTAL EXPENDITURES 125,087$ 141,188$ 118,817$ 129,241$
“a great place to call home”119
120
CommunityDevelopmentCommunityDevelopment121
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
COMMUNITY DEVELOPMENT
Mission
To maintain Trophy Club in such a manner that it enhances quality of life for current and future residents by
seeking compliance with the Town’s Code of Ordinances and to provide prompt, friendly, and efficient customer
service to all.
Departmental Goal
The Community Development Department is committed to ensuring all facilities and infrastructure within the
Town are constructed and maintained in accordance with federal, state, local, and international codes in the
interest of life, health, and public safety by providing the highest level of service to our customers in the areas of
permitting, building inspection, code enforcement, as well as municipal facility construction and maintenance.
Fiscal Year 2008-2009 Accomplishments
Monitored and inspected all residential and commercial construction projects to ensure compliance with
Town adopted construction codes.
Reviewed and amended existing ordinances to maintain accuracy and serve the needs of the residents.
Worked with Northwest Independent School District (NISD) in completion of construction of the Byron
Nelson High School with joint-use facilities such as sports fields, library, and Performing Arts Center.
Worked with developers and other Town departments to complete development and infrastructure of The
Highlands subdivisions and started the building process in neighborhoods 1, 2, 3, 4, 5,and 9.
Issued one hundred sixty (160) building permits in the Highlands, Eagle’s Ridge, The Knoll, and Churchill
Downs Subdivisions.
Issued approximately six hundred forty (640) miscellaneous permits.
Fiscal Year 2009-2010 Departmental Objectives
Maintain a professional, friendly, and knowledgeable working environment.
Continue to provide excellent customer service for all residents, builders, contractors, and other Town
departments.
Maintain quick and accurate turn around time for building plan review and building inspections for various
builders, contractors and residents throughout town.
Continue education and training to ensure the highest level of plan review, inspection, and permitting
services.
Work with architects, engineers, and contractors for potential commercial development.
Conduct quality inspections through consistent interpretations of adopted building codes and zoning
ordinances.
Upgrade software to streamline permitting process in order to handle large-scale development.
122
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
COMMUNITY DEVELOPMENT (continued)
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Number of inspections annually N/A 2,000 2,200 2,500
Number of plan reviews complete per week (new
permits issued)
N/A 6 4 5
Number of citizen/contractors inquiries per day
(phone calls and walk-ins)
N/A 50 75 75
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Turn around time for plan review (in work days)N/A <4 <5 <6
Response time for all inquiries (in work days)N/A <1 <1 <1
Turn around time to perform inspections after
called in by contractor (in work days)
N/A <2 <2 <2
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A 1.5 1.50 1.50
123
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
COMMUNITY DEVELOPMENT
ADOPTED EXPENDITURES
CONSUMABLE
SUPPLIES
1%
PERSONNEL
SERVICES
75%PROFESSIONAL &
CONTRACTUAL
SERVICES
22%
OPERATING
EXPENSES
1%
CAPITAL EXPENSES
1%
"a great place to call home"
124
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
COMMUNITY DEVELOPMENT
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 112,538 109,084 87,889 85,411
Overtime 2,640 1,250 1,006 -
Longevity 555 645 765 548
Retirement 14,458 13,650 11,061 11,175
Medical Insurance 9,783 9,662 7,921 7,188
Dental Insurance 564 558 453 548
Vision Insurance 158 153 117 105
Life Insurance & Other 780 830 547 565
Social Security Taxes 7,123 6,881 5,559 5,311
Medicare Taxes 1,666 1,609 1,300 1,242
Unemployment Taxes 297 648 118 101
Workman's Compensation 1,498 2,269 1,975 467
Pre-Employment Physicals/Testing 65 - - -
TOTAL PERSONNEL SERVICES 152,125$ 147,239$ 118,711$ 112,661$
PROFESSIONAL & CONTRACTUAL SERVICES
Engineering 10,731 10,000 - -
Inspection Services - - 6,780 20,000
Plan Review Services - - 3,220 10,000
Vehicle Maintenance 119 250 250 250
Building Maintenance 84 - - -
Cleaning Services 132 - - -
Trash Removal/Recycling 301,783 316,750 327,080 344,000
Health Inspections 6,450 4,500 4,400 4,500
Consultants 906 - - -
TOTAL PROF & CONTRACTUAL SERVICES 320,205$ 331,500$ 341,730$ 378,750$
OPERATING EXPENSES
Telephone 60 75 40 75
Communications/Pagers/Mobiles 4,168 1,206 1,231 1,231
Postage 664 125 110 125
Publications/Books/Subscripts - 300 - 600
Dues & Memberships 173 445 225 425
Meetings - 100 - 100
Schools & Training 585 1,740 600 1,090
Travel & Per Diem 81 302 21 505
Advertising - 300 - -
Miscellaneous Expenses 64 200 - 200
Furniture/Equipment < $5000 1,631 - - -
TOTAL OPERATING EXPENSES 7,426$ 4,793$ 2,227$ 4,351$
CONSUMABLE SUPPLIES
Fuel & Lube 1,526 2,800 1,400 1,425
Uniforms 957 664 300 400
Office Supplies 1,172 1,000 900 1,000
Printing 587 325 275 325
TOTAL CONSUMABLE SUPPLIES 4,242$ 4,789$ 2,875$ 3,150$
125
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
COMMUNITY DEVELOPMENT
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
CAPITAL EXPENSES
Vehicles 5,585 5,585 5,585 5,585
TOTAL CAPITAL EXPENSES 5,585$ 5,585$ 5,585$ 5,585$
TOTAL EXPENDITURES 489,583$ 493,906$ 471,128$ 504,497$
126
127
FinancialServicesFinancialServices128
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
FINANCE
Mission
To provide the highest quality financial management, support, fiduciary oversight, and public accountability to
the citizens and community of Trophy Club and its designated officials.
Departmental Goals
The Finance Department’s goals include providing timely and accurate financial information to Town
departments and the community; complying with State and Federal regulations regarding financial management,
accounting, and control; meeting industry standards of financial management and reporting; being a resource to
Town leaders on financial matters, economic issues, and operational performance; being a role model to the
organization for business management, ethical values, and organizational efficiency and effectiveness.
Fiscal Year 2008-2009 Accomplishments
Completed the annual financial audit incorporating the Public Improvement District.
Received an unqualified audit opinion from our independent audit firm for the fiscal year ended September
30, 2008.
Prepared the 2008-2009 Adopted Budget document for submission to the Government Finance Officers
Association of the United States and Canada’s Distinguished Budget Award Program.
Filled vacant Director of Finance position with qualified, experienced candidate.
Created monthly financial reports incorporating explanations of variances in a managerial report format.
Created a quarterly financial report.
Created a Council Priority Questionnaire for Council input on service area effort levels.
Created a five–year Capital Improvement Program for Council consideration.
Developed a vehicle and equipment replacement schedule and incorporated the first year in the 2009-2010
Proposed Budget.
Completed the analysis for segregating both the Street Maintenance Sales Tax and Storm Drainage into
separate funds.
Proposed a balanced budget for 2009-2010 with a reduction in expenditures.
Developed proposal for implementing pooled cash and investments to streamline operations.
Fiscal Year 2009-2010 Departmental Objectives
Implement pooled cash and investment process to streamline operations and reduce transactions.
Institute a payroll clearing account process to streamline operations and reduce transactions.
Integrate billing options into Trophy Club’s website by creating a means to make payments online (i.e.
Municipal Court, Permitting, etc).
Redesign the annual budget process to incorporate all Town Charter changes from the May, 2009 Charter
election.
Analyze the system requirements for in-house preparation of a Comprehensive Annual Financial Report.
Prepare an official statement and bond rating presentation for a bond sale.
Continue development of a perpetual five–year, long-range Capital & Replacement Schedule, to address
critical infrastructure and operational needs.
Continue development/update of accounting policies and procedures to ensure compliance with
Governmental Accounting Standards Board (GASB)/GAAP requirements.
Continue to improve and document internal control procedures.
Receive unqualified annual audit opinion.
129
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
FINANCE (continued)
Workload Measures
2007-2008
Actual
2008-09
Budget
2008-09
Estimate
2009-2010
Adopted
Journal entries/checks processed N/A 3,500 4,300 3,500
Payroll transactions processed N/A 3,000 4,100 3,800
Purchase card transactions processed N/A 2,500 2,930 3,370
Productivity Measures
2007-2008
Actual
2008-09
Budget
2008-09
Estimate
2009-2010
Adopted
General obligation bond rating N/A A2 A2 A1
Overtime costs N/A $3,500 $2,500 $2,500
Vendor invoices processed within 30 days N/A 99%99%99%
Staff
2007-2008
Actual
2008-09
Budget
2008-09
Estimate
2009-2010
Adopted
FTE N/A 2.00 2.00 3.00
130
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FINANCE
ADOPTED EXPENDITURES
OPERATING
EXPENSES
4%
PROFESSIONAL &
CONTRACTUAL
SERVICES
25%
PERSONNEL
SERVICES
70%
CONSUMABLE
SUPPLIES
1%
131
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
FINANCE
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 117,578 128,485 115,915 160,672
Overtime 3,668 3,500 2,000 2,000
Longevity 1,049 1,169 1,054 810
Certification - 900 - -
Retirement 15,008 16,489 14,720 21,253
Medical Insurance 8,794 10,944 9,805 15,474
Dental Insurance 553 688 619 1,126
Vision Insurance 129 176 132 186
Life Insurance & Other 690 903 1,105 1,016
Social Security Taxes 7,087 8,044 7,376 9,374
Medicare Taxes 1,657 1,881 1,725 2,192
Unemployment Taxes 198 648 147 203
Worker's Compensation 224 369 321 432
Pre-Employment Physicals/Testing 35 - 27 -
TOTAL PERSONNEL SERVICES $ 156,670 $ 174,196 $ 154,946 214,738
PROFESSIONAL & CONTRACTUAL SERVICES
Auditing 26,775 36,997 36,997 40,697
Appraisal 28,543 32,000 29,000 30,179
Tax Admin Fees 2,501 2,800 2,800 2,900
TOTAL PROF & CONTRACTUAL SERVICES $ 57,819 $ 71,797 $ 68,797 73,776
OPERATING EXPENSES
Telephone 66 100 100 106
Communications/Pagers/Mobiles 304 498 510 506
Postage 645 1,000 750 900
Service Charges & Fees 1,433 200 50 75
Publications/Books/Subscriptions 58 250 250 250
Dues & Memberships 245 430 1,350 1,344
Meetings 218 200 200 65
Schools & Training 1,008 1,438 1,370 1,370
Travel & Per Diem 1,232 2,332 1,635 1,635
Advertising - 2,240 5,000 4,420
Miscellaneous Expenses 7 - - -
Furniture/Equipment < $5000 1,057 - - -
TOTAL OPERATING EXPENSES $ 6,273 $ 8,688 $ 11,215 $ 10,671
CONSUMABLE SUPPLIES
Office Supplies 629 1,050 800 800
Printing 1,703 500 800 900
TOTAL CONSUMABLE SUPPLIES $ 2,332 $ 1,550 $ 1,600 $ 1,700
TOTAL EXPENDITURES $ 223,094 $ 256,231 $ 236,558 $ 300,885
132
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
MUNICIPAL COURT
Mission
To accomplish the duties incumbent upon the Department by the Town of Trophy Club Charter and the laws of
the State of Texas, thereby earning and maintaining the public's respect, confidence and satisfaction and to
ensure all defendants receive fair and impartial treatment and are aware of all options available under state law.
Departmental Goal
The Municipal Court Department is committed to providing fair, timely, and professional resolution of Class C
Misdemeanor cases in a manner that is efficient for the Town and for defendants. The Municipal Court
Department is also committed to ensuring that defendants strictly comply with all judicial orders.
Fiscal Year 2008-2009 Accomplishments
Successfully completed second Statewide Warrant Roundup and cleared 22 warrants, totaling
approximately $5,900 with minimal associated expenses.
Upgraded current software to a Windows version.
.
Fiscal Year 2009-2010 Departmental Objectives
Maintain high profile in state and local professional organizations such as the Texas Court Clerks
Association (TCCA), North Texas Court Clerks Association (NTCCA), Texas Municipal Courts Education
Center (TMCEC), and the North Texas Municipal Court Administrators (NTMCA).
Court Clerk to achieve Level II Certification.
Enhance the phone message system by offering various menu options from which to defendants may
receive information.
Continue development/update of Standard Operating Procedures (SOP) for Court including finalization of
judge and prosecutor orders.
Complete research and incorporate increased convenience by accepting payments via the internet.
Revise documents to better inform defendants of their rights regarding violations.
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Tickets processed N/A 1,550 2,100 2,200
Offenses processed N/A 1,690 2,300 2,400
Warrants issued N/A 360 300 315
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Quarterly Comptroller report filed timely N/A 100% 100% 100%
Dismissal rate (Motion by State) N/A 3.5% 5% 4%
Collection company clearance rate N/A 35% 35% 35%
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A 1.00 1.00 1.00
133
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
MUNICIPAL COURT
ADOPTED EXPENDITURES
OPERATING
EXPENSES
8%
PROFESSIONAL &
CONTRACTUAL
SERVICES
9%
PERSONNEL
SERVICES
81%
CONSUMABLE
SUPPLIES
2%
134
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
MUNICIPAL COURT
2007-08 2008-09 2008-09 2009-2010
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PERSONNEL SERVICES
Salaries & Wages 43,166 43,877 40,182 45,225
Longevity 675 765 765 -
Certification - 900 75 1,200
Retirement 5,307 5,602 4,767 6,035
Medical Insurance 5,865 6,548 5,360 4,519
Dental Insurance 317 354 301 310
Vision Insurance 83 89 72 60
Life Insurance & Other 282 353 279 331
Social Security Taxes 2,381 2,488 2,543 2,878
Medicare Taxes 557 582 595 673
Unemployment Taxes 102 324 82 68
Workman's Compensation 79 125 109 123
TOTAL PERSONNEL SERVICES 58,814$ 62,007$ 55,130$ 61,422$
PROFESSIONAL & CONTRACTUAL SERVICES
Judge's Compensation 3,300 4,500 4,500 4,800
Jury Fees - 180 240 180
Professional Outside Services 247 500 800 550
Collection Fees 912 1,080 1,080 1,112
TCIC Warrant Expense 1,815 1,980 990 -
TOTAL PROF & CONTRACTUAL SERVICES 6,274$ 8,240$ 7,610$ 6,642$
OPERATING EXPENSES
Telephone 21 35 35 40
Postage 430 600 600 730
Service Charges & Fees 942 1,100 1,000 1,100
Publications/Books/Subscripts 36 130 147 130
Dues & Memberships 150 190 190 430
Schools & Training 331 400 312 1,000
Travel & Per Diem 50 1,114 1,375 2,051
Advertising - 100 - 250
Prisoner-Sit Out DCSO 40 240 120 240
Miscellaneous Expenses 302 240 115 200
TOTAL OPERATING EXPENSES 2,302$ 4,149$ 3,894$ 6,171$
CONSUMABLE SUPPLIES
Office Supplies 394 567 250 400
Printing 1,502 1,500 1,535 1,500
TOTAL CONSUMABLE SUPPLIES 1,896$ 2,067$ 1,785$ 1,900$
TOTAL EXPENDITURES 69,286$ 76,463$ 68,419$ 76,135$
135
136
FacilitiesManagementFacilitiesManagement137
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FACILITIES MANAGEMENT
ADOPTED EXPENDITURES
PROFESSIONAL &
CONTRACTUAL
SERVICES
20%
OPERATING
EXPENSES
77%
CONSUMABLE
SUPPLIES
3%
138
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
FACILITIES MANAGEMENT
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
PROFESSIONAL & CONTRACTUAL SERVICES
Building Maintenance 21,265 16,400 9,036 11,400
Cleaning Services 4,733 7,920 8,665 9,000
TOTAL PROF & CONTRACT SERVICES 25,998$ 24,320$ 17,701$ 20,400$
OPERATING EXPENSES
Electricity 16,581 19,000 16,650 19,900
Water 815 1,000 1,000 1,030
Insurance 47,827 53,025 54,235 56,947
TOTAL OPERATING EXPENSES 65,223$ 73,025$ 71,885$ 77,877$
CONSUMABLE SUPPLIES
Maintenance Supplies 3,290 3,400 2,000 2,000
Vending Machine Supplies - 960 960 1,000
TOTAL CONSUMABLE SUPPLIES 3,290$ 4,360$ 2,960$ 3,000$
TOTAL EXPENDITURES 94,511$ 101,705$ 92,546$ 101,277$
139
140
InterestandSinkingFundInterestandSinkingFund141
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
INTEREST AND SINKING FUND
The Interest and Sinking Fund is used for the accumulation of resources for payment of long-term debt principal
and interest. The long-term debt is to finance major capital improvements including the construction of parks,
streets, public facilities, and other general government projects. Resources included an applicable portion of the
Ad Valorem Tax Levy and related interest income usable for debt service.
DEBT MANAGEMENT SUMMARY
A.Debt Issuance.The Town issues debt only for the purpose of acquiring or constructing capital assets
for the general benefit of its citizens and to allow it to fulfill its various missions as a town. Debt may be
issued for the purposes of purchasing land or rights-of-way and/or improvements to land, for
construction projects to provide for the general good, or for capital equipment.
B.Types of Debt.
1.General Obligation Bonds (GOs).General obligation bonds are used to fund capital assets of the
general government, are not to e used to fund operating needs of the Town, and are backed by the full
faith and credit of the Town, as well as, the ad valorem tax authority of the Town. General obligation
bonds must be authorized by a vote of the citizens of the Town of Trophy Club.
2.Certificates of Obligation (Cos).Certificates of obligation are used to finance permanent
improvements and land acquisition, the need for which arises between bond elections. In addition, they
may also be used to finance costs associated with capital project overruns or to acquire equipment.
Debt service for Cos may be from general tax revenues under certain circumstances as defined by law.
They may also be backed by a specific revenue stream(s) or by a combination of tax revenues and
specific revenue streams.
3. Method of Sale.The Town uses a competitive bidding process in the sale of bonds unless the
nature of the issue warrants a negotiated bid. In situations where a competitive bidding process is not
elected, the Town will present the reasons why, and the Town will actively participate with the financial
advisor in the selection of the underwriter or direct purchaser.
4.Bidding Parameters.The notice of sale will be carefully constructed so as to ensure the best
possible bid for the Town, in light of the existing market conditions and other prevailing factors.
Parameters to be examined included:
Limits between lowest and highest coupons
Coupon requirements relative to the yield curve
Method of underwriter compensation, discount or premium coupons
Use of true interest cost (TIC) versus net interest cost (NIC)
Use of bond insurance
Deep discount bonds
Variable rate bonds
Call provisions
C.Analysis of Financing Alternatives.Staff will explore alternatives to the issuance of debt for capital
acquisitions and construction projects. These alternatives will include, but not be limited to: 1) grants in
aid, 2) use of reserves, 3) use of current revenues, 4) contributions from other developers and others, 5)
leases, and 6) impact fees.
142
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
D.Disclosure.Full disclosure of operations will be made to the bond rating agencies and other
depositories of financial information as required by the Security and Exchange Commission (SEC) Rule
15c2-12, specifically, Texas Municipal Advisory Council (State Information Depository).
E.Rating Agency Communication.The Town management will seek to maintain and improve its current
bond rating so its borrowing costs are reduced to a minimum and its access to credit preserved. The
Town management, with the assistance of financial advisors and bond counsel, will prepare the
necessary materials for presentation to the rating agencies, will aid in the production of Official
Statements, and will take responsibility for the accuracy of all financial information released.
F.Federal Requirements.The Town will maintain procedures to comply with arbitrage rebate and other
federal requirements.
G.Debt Limit.The State of Texas limits the ad valorem tax rate to $2.50 per $100 valuation. The Town of
Trophy Club’s adopted rate of $0.47 per $100 valuation falls well below this limit.
H.Bond Rating.The Town of Trophy Club’s bonds currently have an A2 rating from Moody’s Investor
Service. The Town’s bond rating directly affects the cost of debt. The Town’s policies are focused on
issues which maintain high bond ratings and keep debt costs reasonable.
143
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
INTEREST & SINKING FUND
ADOPTED REVENUES
INTERGOV
TRANSFER IN
(EDC4A, 4B)
18%
INTERGOV
TRANSFER IN (GF)
7%
INTERGOV
TRANSFER IN
(CAPITAL)
1%
PROPERTY TAXES
74%
INTEREST & SINKING FUND
ADOPTED EXPENDITURES
BOND PRINCIPAL
PAYMENT
59%
BOND INTEREST
EXPENSE
41%
144
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
INTEREST & SINKING FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Property Taxes 587,837 622,735 640,000 673,066
Property Taxes/P & I 4,987 3,000 5,500 3,000
Contribution From PID 131,342 - - -
Interest Income 12,731 12,000 2,500 4,000
Prior Year Reserves - 155,462 89,737 -
Intergov Trans In (EDC4A, 4B) 161,075 157,184 157,181 161,826
Interfund Trans In (Storm Drainage) - - - 64,836
Interfund Trans In (Capital) - 10,000 10,000 5,000
TOTAL REVENUES 897,972$ 960,381$ 904,918$ 911,728$
EXPENSES
Paying Agent Fees 2,816 2,000 2,000 2,000
Bond Interest Expense 457,924 387,918 387,918 369,728
Bond Principal Payment 447,000 515,000 515,000 540,000
TOTAL EXPENSES 907,740$ 904,918$ 904,918$ 911,728$
TOTAL REVENUES OVER(UNDER) EXPENSES (9,768)$ 55,463$ -$ -$
145
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
ESTIMATED AD VALOREM TAX COLLECTIONS AND DISTRIBUTION
2009-2010
Net Assessed Valuation for 2009 $ 824,622,042
Debt Service Tax Rate Per $100 Valuation x 0.08162
$ 673,066
Estimated Collection Rate 100%
Total Revenue $ 673,066
TAX RATE PER $100 VALUATION
2009-10
DISTRIBUTION 2008-09 2009-10 REVENUE PERCENT
General Fund Operations & Maintenance 0.37431 0.38838 $3,160,670 * 82.44%
Interest and Sinking Fund 0.08120 0.08162 673,066 17.56%
TOTAL 0.45551 0.47000 3,833,736$ 100.00%
* Collections for General Fund O & M are estimated at 99% for the 2009-2010 budget
"a great place to call home"
146
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FISCAL
YEAR
PRINCIPAL
DUE 03/01
INTEREST
DUE 03/01
INTEREST
DUE 09/01
TOWN
TOTAL
2010 540,000.00 184,864.00 184,864.00 909,728.00
2011 558,000.00 172,647.25 172,647.25 903,294.50
2012 585,000.00 159,877.50 159,877.50 904,755.00
2013 612,000.00 146,276.25 146,276.25 904,552.50
2014 633,000.00 132,174.75 132,174.75 897,349.50
2015 465,000.00 117,409.00 117,409.00 699,818.00
2016 482,000.00 107,300.75 107,300.75 696,601.50
2017 504,000.00 96,739.75 96,739.75 697,479.50
2018 478,000.00 85,671.75 85,671.75 649,343.50
2019 493,000.00 75,084.75 75,084.75 643,169.50
2020 518,000.00 63,888.75 63,888.75 645,777.50
2021 538,000.00 51,845.25 51,845.25 641,690.50
2022 568,000.00 39,317.00 39,317.00 646,634.00
2023 238,000.00 25,988.75 25,988.75 289,977.50
2024 250,000.00 20,840.00 20,840.00 291,680.00
2025 220,000.00 15,372.50 15,372.50 250,745.00
2026 235,000.00 10,560.00 10,560.00 256,120.00
2027 245,000.00 5,390.00 5,390.00 255,780.00
8,162,000.00$1,511,248.00$1,511,248.00$11,184,496.00$
ANNUAL PRINCIPAL & INTEREST REQUIREMENT - ALL ISSUES
OUTSTANDING BONDED DEBT
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
2010 2012 2014 2016 2018 2020 2022 2024 2026
PRINCIPAL
DUE 03/01
INTEREST
DUE 03/01
INTEREST
DUE 09/01
"a great place to call home"
147
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FISCAL
YEAR
GO SERIES
2002
($3,000,000)
GO REFUNDING
SERIES
2002
($1,580,000)
GO SERIES
2002-A
($1,400,000)
CO SERIES
2004
($650,000)
GO SERIES
2007
($3,260,000)
CO SERIES
2007
($474,000)
TOWN
TOTAL
2010 236,490.00 203,560.00 107,832.50 54,839.00 253,012.50 53,994.00 909,728.00
2011 236,127.50 201,795.00 104,982.50 55,346.00 251,687.50 53,356.00 903,294.50
2012 235,390.00 204,655.00 107,132.50 53,814.00 250,087.50 53,676.00 904,755.00
2013 239,300.00 201,915.00 109,045.00 52,168.00 248,212.50 53,912.00 904,552.50
2014 237,625.00 203,775.00 106,245.00 50,578.00 246,062.50 53,064.00 897,349.50
2015 240,572.50 -108,445.00 48,989.00 248,637.50 53,174.00 699,818.00
2016 237,900.00 -110,370.00 47,439.00 247,692.50 53,200.00 696,601.50
2017 239,825.00 -112,010.00 45,810.00 246,692.50 53,142.00 697,479.50
2018 241,275.00 -113,355.00 44,221.00 250,492.50 -649,343.50
2019 237,250.00 -114,395.00 42,632.00 248,892.50 -643,169.50
2020 237,500.00 -115,120.00 41,065.00 252,092.50 -645,777.50
2021 237,250.00 -115,320.00 39,453.00 249,667.50 -641,690.50
2022 241,500.00 -115,280.00 37,864.00 251,990.00 -646,634.00
2023 ---36,275.00 253,702.50 -289,977.50
2024 ---36,690.00 254,990.00 -291,680.00
2025 ----250,745.00 -250,745.00
2026 ----256,120.00 -256,120.00
2027 ----255,780.00 -255,780.00
3,098,005.00$1,015,700.00$1,439,532.50$687,183.00$4,516,557.50$427,518.00$11,184,496.00$
ANNUAL DEBT SERVICE REQUIREMENTS - BY ISSUE
OUTSTANDING BONDED DEBT
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
GO SERIES
2002
($3,000,000)
GO REFUNDING SERIES
2002
($1,580,000)
GO SERIES
2002-A
($1,400,000)
CO SERIES
2004
($650,000)
GO SERIES
2007
($3,260,000)
CO SERIES
2007
($474,000)
"a great place to call home"
148
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FISCAL
YEAR
PRINCIPAL
DUE 03/01
INTEREST
DUE 03/01
INTEREST
DUE 09/01
TOWN
TOTAL
2010 130,000.00 53,245.00 53,245.00 236,490.00
2011 135,000.00 50,563.75 50,563.75 236,127.50
2012 140,000.00 47,695.00 47,695.00 235,390.00
2013 150,000.00 44,650.00 44,650.00 239,300.00
2014 155,000.00 41,312.50 41,312.50 237,625.00
2015 165,000.00 37,786.25 37,786.25 240,572.50
2016 170,000.00 33,950.00 33,950.00 237,900.00
2017 180,000.00 29,912.50 29,912.50 239,825.00
2018 190,000.00 25,637.50 25,637.50 241,275.00
2019 195,000.00 21,125.00 21,125.00 237,250.00
2020 205,000.00 16,250.00 16,250.00 237,500.00
2021 215,000.00 11,125.00 11,125.00 237,250.00
2022 230,000.00 5,750.00 5,750.00 241,500.00
2,260,000.00$419,002.50$419,002.50$3,098,005.00$
FISCAL
YEAR
PRINCIPAL
DUE 03/01
INTEREST
DUE 03/01
INTEREST
DUE 09/01
TOWN
TOTAL
2010 165,000.00 19,280.00 19,280.00 203,560.00
2011 170,000.00 15,897.50 15,897.50 201,795.00
2012 180,000.00 12,327.50 12,327.50 204,655.00
2013 185,000.00 8,457.50 8,457.50 201,915.00
2014 195,000.00 4,387.50 4,387.50 203,775.00
895,000.00$60,350.00$60,350.00$1,015,700.00$
FISCAL
YEAR
PRINCIPAL
DUE 03/01
INTEREST
DUE 03/01
INTEREST
DUE 09/01
TOWN
TOTAL
2010 60,000.00 23,916.25 23,916.25 107,832.50
2011 60,000.00 22,491.25 22,491.25 104,982.50
2012 65,000.00 21,066.25 21,066.25 107,132.50
2013 70,000.00 19,522.50 19,522.50 109,045.00
2014 70,000.00 18,122.50 18,122.50 106,245.00
2015 75,000.00 16,722.50 16,722.50 108,445.00
2016 80,000.00 15,185.00 15,185.00 110,370.00
2017 85,000.00 13,505.00 13,505.00 112,010.00
2018 90,000.00 11,677.50 11,677.50 113,355.00
2019 95,000.00 9,697.50 9,697.50 114,395.00
2020 100,000.00 7,560.00 7,560.00 115,120.00
2021 105,000.00 5,160.00 5,160.00 115,320.00
2022 110,000.00 2,640.00 2,640.00 115,280.00
1,065,000.00$187,266.25$187,266.25$1,439,532.50$
GENERAL OBLIGATION BONDS - SERIES 2002
GENERAL OBLIGATION REFUNDING BONDS - SERIES 2002
GENERAL OBLIGATION BONDS - SERIES 2002-A
($3,000,000)
($1,580,000)
($1,400,000)
OUTSTANDING BONDED DEBT
"a great place to call home"
149
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
OUTSTANDING BONDED DEBT
FISCAL
YEAR
PRINCIPAL
DUE 03/01
INTEREST
DUE 03/01
INTEREST
DUE 09/01
TOWN
TOTAL
2010 31,000.00 11,821.56 12,017.50 54,839.06
2011 33,000.00 11,081.22 11,264.89 55,346.11
2012 33,000.00 10,349.99 10,463.72 53,813.71
2013 33,000.00 9,505.01 9,662.56 52,167.57
2014 33,000.00 8,716.91 8,861.39 50,578.30
2015 33,000.00 7,928.81 8,060.22 48,989.03
2016 33,000.00 7,180.00 7,219.50 47,399.50
2017 33,000.00 7,180.15 7,259.06 47,439.21
2018 33,000.00 6,352.60 6,457.89 45,810.49
2019 33,000.00 5,564.49 5,656.72 44,221.21
2020 33,000.00 4,776.39 4,855.56 42,631.95
2021 33,000.00 3,200.18 3,253.22 39,453.40
2022 33,000.00 2,412.08 2,452.06 37,864.14
2023 33,000.00 1,623.97 1,650.89 36,274.86
2024 35,000.00 840.49 849.72 36,690.21
495,000.00$98,533.85$99,984.90$693,518.75$
FISCAL
YEAR
PRINCIPAL
DUE 03/01
INTEREST
DUE 03/01
INTEREST
DUE 09/01
TOWN
TOTAL
2010 115,000.00 69,006.25 69,006.25 253,012.50
2011 120,000.00 65,843.75 65,843.75 251,687.50
2012 125,000.00 62,543.75 62,543.75 250,087.50
2013 130,000.00 59,106.25 59,106.25 248,212.50
2014 135,000.00 55,531.25 55,531.25 246,062.50
2015 145,000.00 51,818.75 51,818.75 248,637.50
2016 150,000.00 48,846.25 48,846.25 247,692.50
2017 155,000.00 45,846.25 45,846.25 246,692.50
2018 165,000.00 42,746.25 42,746.25 250,492.50
2019 170,000.00 39,446.25 39,446.25 248,892.50
2020 180,000.00 36,046.25 36,046.25 252,092.50
2021 185,000.00 32,333.75 32,333.75 249,667.50
2022 195,000.00 28,495.00 28,495.00 251,990.00
2023 205,000.00 24,351.25 24,351.25 253,702.50
2024 215,000.00 19,995.00 19,995.00 254,990.00
2025 220,000.00 15,372.50 15,372.50 250,745.00
2026 235,000.00 10,560.00 10,560.00 256,120.00
2027 245,000.00 5,390.00 5,390.00 255,780.00
3,090,000.00$713,278.75$713,278.75$4,516,557.50$
($650,000)
CERTIFICATE OF OBLIGATION BONDS - SERIES 2004
($3,260,000)
GENERAL OBLIGATION BONDS - SERIES 2007
"a great place to call home"
150
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
OUTSTANDING BONDED DEBT
FISCAL
YEAR
PRINCIPAL
DUE 03/01
INTEREST
DUE 03/01
INTEREST
DUE 09/01
TOWN
TOTAL
2010 39,000.00 7,497.00 7,497.00 53,994.00
2011 40,000.00 6,678.00 6,678.00 53,356.00
2012 42,000.00 5,838.00 5,838.00 53,676.00
2013 44,000.00 4,956.00 4,956.00 53,912.00
2014 45,000.00 4,032.00 4,032.00 53,064.00
2015 47,000.00 3,087.00 3,087.00 53,174.00
2016 49,000.00 2,100.00 2,100.00 53,200.00
2017 51,000.00 1,071.00 1,071.00 53,142.00
357,000.00$35,259.00$35,259.00$427,518.00$
($474,000)
CERTIFICATE OF OBLIGATION BONDS - SERIES 2007
"a great place to call home"
151
152
TrophyClubParkFundTrophyClubParkFund153
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
TROPHY CLUB PARK FUND
TROPHY CLUB PARK
Mission
To provide the facilities and programs that meet the recreational needs of Trophy Club as it develops; to
preserve open space for the enjoyment of all visitors; and to provide specific areas for environmental education.
Departmental Goal
The Trophy Club Park Fund is aimed toward ensuring that all current Trophy Club Park facilities and programs
are maintained and operated at a standard of excellence. To this end, the Fund is also intended to explore and
create new facilities and programs that allow Trophy Club residents to utilize the park resources to the fullest
extent possible.
Fiscal Year 2008-2009 Accomplishments
Completed all Federal Emergency Management Agency objectives.
Completed all Texas Parks and Wildlife grant improvements.
Created a Red Bull motocross area.
Installed an automated gate system for increased revenue.
Installed a new permanent bathroom in the park.
Began construction of an interpretive tree trail.
Fenced in the Trophy Garden site.
Fiscal Year 2009-2010 Departmental Objectives
Complete the interpretive tree trail.
Complete the Master Park Plan.
Submit the revised concept plan to the Army Corp of Engineers.
Increase the size of the Red Bull motocross area.
Seek out additional grant funding through Texas Parks and Wildlife.
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Motorized trail maintained (miles) N/A 9 9 10
Non-Motorized trails maintained (miles) N/A 3 3 5
Park attendant monitoring (hours per week) N/A 40 40 32
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Special Events at park N/A 6 6 8
Classes offered at park N/A 2 2 4
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A 1.40 1.40 1.40
154
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
TROPHY CLUB PARK FUND
ADOPTED REVENUES
Park Revenues
100%
TROPHY CLUB PARK FUND
ADOPTED EXPENDITURES
OPERATING
EXPENSES
36%
PROFESSIONAL &
CONTRACTUAL
SERVICES
19%
PERSONNEL
SERVICES
42%
CONSUMABLE
SUPPLIES
3%
155
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
TROPHY CLUB PARK FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Park Revenues 46,575 107,263 109,000 120,801
Interest Income 53 200 - -
Intergov Trans In (EDC/MUD) 30,000 - - -
TOTAL REVENUES 76,628$ 107,463$ 110,000$ 120,801$
PERSONNEL SERVICES
Salaries & Wages 26,705 41,180 34,839 41,527
Longevity - - - 64
Retirement 2,056 2,129 2,149 2,304
Group Insurance 1,200 - - -
Medical Insurance 1,697 1,932 2,161 2,135
Dental Insurance 97 112 111 124
Vision Insurance 28 31 29 24
Life Insurance & Other 110 139 110 298
Social Security Taxes 1,625 2,553 2,160 2,579
Medicare Taxes 380 597 505 603
Unemployment Taxes 144 454 148 95
Worker's Compensation 283 1,076 937 1,032
Pre-Employment Physicals/Testing 60 70 70 70
TOTAL PERSONNEL SERVICES 34,385$ 50,273$ 43,219$ 50,855$
PROFESSIONAL & CONTRACTUAL SERVICES
Park Administration 12,000 5,000 10,000 10,000
Police and EMS Services 5,000 5,000 5,000 5,000
Equipment Maintenance - 1,800 1,800 750
Consultants 535 2,500 500 500
Collection Fees - 1,500 - 2,963
Portable Toilets 2,316 2,766 5,000 3,688
TOTAL PROF & CONTRACTUAL SERVICES 19,851$ 18,566$ 22,300$ 22,901$
OPERATING EXPENSES
Telephone 558 100 450 450
Communications/Pagers/Mobiles 1,209 2,340 2,300 3,156
Electricity 1,023 3,466 2,500 3,466
Water 1,359 4,000 2,500 4,000
Insurance 5,000 5,000 5,000 5,000
Dues & Memberships - 405 - 405
Schools & Training 68 1,125 1,125 1,125
Travel & Per Diem - 1,452 1,452 1,134
Advertising 3,951 2,000 - 2,000
Miscellaneous Expenses 585 500 500 350
Community Events - 2,800 2,800 3,100
Property Maintenance 13,742 13,000 14,000 19,200
TOTAL OPERATING EXPENSES 27,495$ 36,188$ 32,627$ 43,386$
CONSUMABLE SUPPLIES
Fuel & Lube - 806 500 1,366
Uniforms 338 30 100 815
Small Tools 697 - 1,270 -
Office Supplies 178 200 200 248
Maintenance Supplies 116 400 300 425
Printing 599 1,000 400 600
TOTAL CONSUMABLE SUPPLIES 1,928$ 2,436$ 2,770$ 3,454$
156
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
TROPHY CLUB PARK FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
CAPITAL EXPENSES
Grant Match 32,636 - - -
TOTAL CAPITAL EXPENSES 32,636$ -$ -$ -$
TOTAL EXPENDITURES 116,295$ 107,463$ 100,916$ 120,596$
TOTAL REVENUES OVER(UNDER) EXPENSES (39,667)$ -$ 9,084$ 205$
157
StreetMaintenanceSalesTaxStreetMaintenanceSalesTax158
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
STREET MAINTENANCE SALES TAX FUND
Mission
To provide a safe, clean, and well-maintained roadway system to the residents of Trophy Club.
Departmental Goal
The Street Services Department is committed to providing superior customer service and cost- effective and an
environmentally-safe roadway system. The Streets Services Department strives to achieve this by performing
construction maintenance and inspections in a professional and efficient manner and by remaining responsive
to community concerns.
Fiscal Year 2008-2009 Accomplishments
Increased amount of concrete paving repairs performed by Town employees rather than outside
contractors.
Developed plans and initiated process to begin construction of street bond program Phase II including Oak
Hill, Avenue 20, Brook Hollow Lane, and Brook Hollow Court.
Created a street sign inventory.
Devised and implemented procedures for inspecting, repairing and maintaining the Town storm sewer
network.
Completed construction of Street Bond Program Phase II.
Provided administration and construction inspection for the Bobcat Blvd. project.
Provided construction inspections for 7 neighborhoods developed in the Highlands at Trophy Club.
Started using cost effective recycled concrete for base material in concrete street repairs.
Fiscal Year 2009-2010 Departmental Objectives
Continue to increase amount of in-house street repairs.
Provide street sweeping service on a regular schedule (twice per year).
To maintain or improve service level with a reduced budget.
Develop an RFP procedure for a renewable yearly contract to provide materials related to street repairs.
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Street sweeping (curb miles) N/A N/A N/A 60
Concrete placed/poured (cubic yards) N/A N/A N/A 550
Striping (linear feet) N/A N/A N/A 43,573
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Respond to resident calls in under 48 hours N/A N/A N/A 100%
Ratio of lane miles of street maintained per
employee
N/A N/A N/A 24.17:1
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A N/A N/A 0.63
159
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
STREET MAINTENANCE SALES TAX FUND
ADOPTED EXPENDITURES
OPERATING
79%
PERSONNEL
21%
STREET MAINTENANCE SALES TAX FUND
ADOPTED REVENUES
SALES TAX
100%
160
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
STREET MAINTENANCE SALES TAX FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Sales Tax - - - 122,595
TOTAL REVENUES -$ -$ -$ 122,595$
EXPENDITURES
PERSONNEL SERVICES
Salaries & Wages - - - 17,614
Retirement - - - 2,290
Medical Insurance - - - 3,340
Dental Insurance - - - 194
Vision Insurance - - - 37
Life Insurance & Other - - - 126
Social Security Taxes - - - 1,092
Medicare Taxes - - - 255
Unemployment Taxes - - - 42
Workman's Compensation - - - 1,195
TOTAL PERSONNEL SERVICES -$ -$ -$ 26,185$
OPERATING EXPENSES
Street Repairs - - - 96,410
TOTAL OPERATING EXPENSES -$ -$ -$ 96,410$
TOTAL EXPENDITURES -$ -$ -$ 122,595$
TOTAL REVENUES OVER EXPENSES -$ -$ -$ -$
161
StormDrainageUtilityFundStormDrainageUtilityFund162
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
STORM DRAINAGE UTILITY FUND
Mission
To provide a safe, clean, and well-maintained roadway and storm drainage system to the residents of Trophy
Club.
Departmental Goal
The Storm Drainage Department is committed to providing superior customer service and cost- effective and
environmentally-safe storm drainage systems.
Fiscal Year 2008-2009 Accomplishments
Devised and implemented procedures for inspecting, repairing and maintaining the Town storm sewer
network.
Fiscal Year 2009-2010 Departmental Objectives
Refine current storm drain inspection process.
Develop and complete a professional drainage study covering the entire Town.
To maintain or improve service level with a reduced budget.
Workload Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Storm Drain Structure Inspection & Cleaning N/A N/A N/A 75
Storm Drain System Repairs N/A N/A N/A 52
Productivity Measures
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
Respond to resident calls in under 48 hours N/A N/A N/A 100%
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A N/A N/A 0.33
163
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
STORM DRAINAGE UTILITY FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Storm Drainage Fee Revenue - - - 126,931
Prior Year Reserves - - - 125,000
TOTAL REVENUES -$ -$ -$ 251,931$
EXPENDITURES
PERSONNEL SERVICES
Salaries & Wages - - - 14,626
Longevity - - - 74
Retirement - - - 1,911
Medical Insurance - - - 1,761
Dental Insurance - - - 102
Vision Insurance - - - 20
Life Insurance & Other - - - 105
Social Security Taxes - - - 911
Medicare Taxes - - - 213
Unemployment Taxes - - - 22
Workman's Compensation - - - 307
TOTAL PERSONNEL SERVICES -$ -$ -$ 20,052$
PROFESSIONAL & CONTRACTUAL SERVICES
Engineering - - - 4,000
Independent Labor - - - 4,000
Maintenance & Repair - - - 2,000
Equipment Maintenance - - - 5,500
Trash Removal/Recycling - - - 10,000
TOTAL PROF & CONTRACTUAL SERVICES -$ -$ -$ 25,500$
OPERATING EXPENSES
Dues & Memberships - - - 2,344
Street Sweeping - - - 9,000
Miscellaneous Expenses - - - 200
TOTAL OPERATING EXPENSES -$ -$ -$ 11,544$
CONSUMABLE SUPPLIES
Fuel & Lube - - - 4,725
Printing - - - 258
TOTAL CONSUMABLE SUPPLIES -$-$4,983$
CAPITAL EXPENSES
Master Drainage Study - - - 125,000
Debt Service - - - 64,836
TOTAL CAPITAL EXPENSES -$ -$ -$ 189,836$
TOTAL EXPENDITURES -$ -$ -$ 251,915$
TOTAL REVENUES OVER EXPENSES -$ -$ -$ 16$
164
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
STORM DRAINAGE UTILITY FUND
ADOPTED EXPENDITURES
CAPITAL
75%
PERSONNEL
SERVICES
8%
PROFESSIONAL &
CONTRACTUAL
10%OPERATING
5%
CONSUMABLE
2%
STORM DRAINAGE UTILITY FUND
ADOPTED REVENUES
Prior Year Reserves
50%
Storm Drainage Fee
Revenue
50%
165
166
EconomicDevelopmentEconomicDevelopment167
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
Mission
To use its resources to promote and implement capital park projects that will enhance the lives of the current
residents that use Town park and recreational amenities as well as attract new residents to Trophy Club as a
result of our diverse and attractive park system.
Departmental Goal
Authorized by the Development Corporation Act of 1979 and first enacted by the Town in 2000 the Trophy Club
Economic Development Corporation 4A (EDC 4A) Fund strives to assist the Town in the development and
operation in park related Public Improvement District amenities.
Fiscal Year 2008-2009 Accomplishments
Funded a Master Park Plan Study for Trophy Club Park.
Provided funding for the infrastructure replacement at the community pool, which enabled the Town to comply
with new federal regulations.
Fiscal Year 2009-2010 Departmental Objectives
To continue funding the Master Park Plan Study for Trophy Club Park
To provide matching funds the Texas Parks and Wildlife Department’s grant (if awarded) for Trophy Club
Park.
To help offset operational costs of the upcoming Northeast Park and the Community Spray Park.
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A N/A N/A N/A
168
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
EDC4A FUND
ADOPTED REVENUES
SALES TAX -
GENERAL
67%
INTEREST INCOME
1%
RESERVES
32%
EDC4A FUND
ADOPTED EXPENSES
INTERFUND TRANS
OUT (GF I&S)
58%
CAPITAL EXPENSES
21%
PROPERTY
MAINTENANCE
15%EDC PROJECTS
6%
169
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Sales Tax - General 238,048 251,143 245,190 245,189
Interest Income 9,893 10,000 3,000 3,000
Reserves - - 116,282
TOTAL REVENUES 247,941$ 261,143$ 248,190$ 364,471$
EXPENSES
Legal - 300 - -
Dues & Memberships - - - 140
Meetings - - - 200
Schools & Training - 750 - 879
Travel & Per Diem - - - 1,629
Miscellaneous Expenses 24 100 - 100
Property Maintenance - - - 55,000
EDC Projects - 87,611 16,770 23,000
Interfund Trans Out (GF I&S) 161,075 130,821 130,821 207,323
Large Project Reserves 11,311 26,361 4,856 -
Office Supplies - 200 - 200
Capital Expenses 10,000 15,000 15,000 76,000
TOTAL EXPENSES 182,410$ 261,143$ 167,447$ 364,471$
TOTAL REVENUES OVER EXPENSES 65,531$ -$ 80,743$ -$
170
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
ECONOMIC DEVELOPMENT CORPORATION 4B FUND
Mission
To promote economic development within the Town and the State of Texas in order to eliminate unemployment
and under employment, and to promote and encourage employment and the public welfare of, for, and on behalf
of the town by undertaking, developing, providing, and financing projects* under the Economic Development Act
and as defined in Section 4B of the Act.
Departmental Goal
Funded by quarter-cent sales and use tax receipts, the Trophy Club Economic Development Corporation 4B
(EDC 4B), aims to: design superior strategies and oversight plans that are geared toward intensifying economic
activity and heightening the already superior Trophy Club lifestyle.
Fiscal Year 2008-2009 Accomplishments
Initiated an economic development endeavor to target specific restaurant/retail establishments for empty
12,000 sq ft of inline space located within an existing shopping center (space has been vacant for 8 years);
13 acre Commercial PD site for destination entertainment venue(s).
Continued to refine Trophy Club’s economic development marketing materials, investigated a new branding
campaign, and continued outreach efforts to developers, business owners, and elected officials.
Continued dialogue with developers to further encourage and define their development plans.
Attended International Council of Shopping Centers deal-making conference in San Antonio, Texas.
Conducted Phase I of a strategic planning session with a professional facilitator to develop an Economic
Development Strategic Plan.
Actively promoted development of key sites and existing commercial structures to their highest and best
use.
Investigated and researched development of potential new business incentives.
Continued work with land owner and architecture firm to develop a Design Charrette and overlay district for
the property located at Trophy Club Dr and Highway 114.
Fiscal Year 2009-2010 Departmental Objectives
Hold Phase II workshop to continue development of an Economic Development Strategic Plan.
Complete economic development endeavor to target specific restaurant/retail establishments for empty
12,000 sq ft of inline space located within an existing shopping center (space has been vacant for 8 years);
13 acre Commercial PD site for destination entertainment venue(s).
Attend International Council of Shopping Centers (ICSC) deal-making conference in San Antonio, Texas.
Develop new marketing materials related to information gained from economic development study.
Continue actively marketing key development sites and existing commercial structures.
Develop and initiate a Trophy Club Stimulus Plan to provide a gift certificate/coupon funded by EDC-4B that
will be redeemable at local restaurants and retailers.
Attend Texas Economic Development Council workshops and short course.
Continue research into developing a new brand/image for Trophy Club.
Continue work with land owner and architecture firm to complete the Design Charrette and overlay district
for the property located at Trophy Club Dr and Highway 114.
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A N/A N/A N/A
171
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
EDC4B FUND
ADOPTED REVENUES
INTEREST INCOME
2%
SALES TAX -
GENERAL
98%
EDC4B FUND
ADOPTED EXPENSES
INTERGOV TRANS
OUT (GF)
22%
SCHOOLS &
TRAINING
2%TRAVEL & PER DIEM
7%ADVERTISING
7%
MISCELLANEOUS
EXPENSE
9%
EDC PROJECTS
31%
INTERGOV TRANS
OUT (GF I&S)
22%
172
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
ECONOMIC DEVELOPMENT CORPORATION 4B FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Sales Tax - General 119,024 125,572 122,595 $122,595
Interest Income 5,319 5,000 2,000 $2,000
Reserves - - 3,678
TOTAL REVENUES 124,343$ 130,572$ 124,595$ 128,273$
EXPENSES
Publications/Books/Subscriptions 119 100 - -
Dues & Memberships 2,650 - 100 300
Schools & Training - 1,400 735 2,300
Travel & Per Diem 654 3,000 1,739 7,850
Advertising 2,232 8,373 7,917 8,150
Miscellaneous Expenses 231 5,000 100 10,100
EDC Projects 32,518 54,571 48,191 37,645
Existing Business Stimulus Project - - - 10,000
Intergov Trans Out (GF I&S) - 26,362 26,362 26,362
Large Project Reserves 33,299 - - -
Intergov Trans Out (GF) 11,122 25,566 20,000 25,566
Office Supplies 91 200 - -
Printing - 6,000 - -
TOTAL EXPENSES 82,916$ 130,572$ 105,144$ 128,273$
TOTAL REVENUES OVER EXPENSES 41,427$ -$ 19,451$ -$
173
174
HotelOccupancyTaxFundHotelOccupancyTaxFund175
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
HOTEL & MOTEL FUND
Mission
Through the receipt of Hotel & Motel Tax, the mission of this fund is to promote tourism in Trophy Club.
Departmental Goal
Created for Fiscal Year 2007-08 following the November 20, 2006 Town Council adopted and levied tax for the
occupancy of hotel rooms, the Hotel & Motel Tax Fund’s primary function is to account for the receipt and
distribution of the Town’s Hotel/Motel Occupancy Tax.
Staff
2007-08
Actual
2008-09
Budget
2008-09
Estimate
2009-10
Adopted
FTE N/A N/A N/A N/A
176
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
HOTEL & MOTEL FUND
ADOPTED REVENUES
Occupancy Tax
95%
Interest Income
5%
Community Events
23%
Dues & Memberships
9%
4th of July Activities
68%
HOTEL & MOTEL FUND
ADOPTED EXPENSES
177
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
HOTEL & MOTEL FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Occupancy Tax 25,705 25,900 25,900 27,195
Interest Income 23 1,500 50 1,575
Prior Year Reserves - 19,280 19,280 -
TOTAL REVENUES 25,728$ 46,680$ 45,230$ 28,770$
OPERATING EXPENSES
Dues & Memberships - 2,500 2,500 2,500
Community Events - 6,000 6,000 6,600
4th of July Activities - 38,180 38,180 19,670
TOTAL EXPENSES -$ 46,680$ 46,680$ 28,770$
TOTAL REVENUES OVER(UNDER) EXPENSES 25,728$ -$ (1,450)$ -$
178
179
CapitalImprovementProgramCapitalImprovementProgram180
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
CAPITAL IMPROVEMENT PROGRAM
The Capital Improvement Program (CIP) represents the Town’s plan for development. The Capital
Improvement Program is reviewed each year to reflect changing priorities and to provide a framework for
identifying capital requirements, the impact of capital projects on operating budgets, scheduling, and
coordinating related projects. Capital project funds are created to account for proceeds from the sale of general
obligation bonds, certificates of obligation, tax or revenue notes, or operating funds set aside or reserved for
such projects to be used for the costs associated with the acquisition or construction of major capital
improvements. Budgets are developed by project and may transcend more than one fiscal year.
The Capital Improvement Program budget is prepared based on the following criteria:
1. Public safety, health, and life
2. Service demands
3. Legal requirements, liability, and mandate
4. Quality and reliability of current service level
5. Economic growth and development
6. Funding ability
7. Operating budgets
181
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
2009-2014
2009-10 2010-11 2011-12 2012-13 2013-14 TOTAL O & M Costs
STREET IMPROVEMENTS
Indian Creek (Creekmere to Greenhill) - 375,550 - - - 375,550
Greenhill - 270,900 - - - 270,900
Pin Oak Court - 107,940 - - - 107,940
Phoenix (Pebble Beach to Shields) - - 257,324 - - 257,324
Pebble Beach (Indian Creek to end) - - 252,473 - - 252,473
Timberline Court - - 47,628 - - 47,628
Indian Creek (Greenhill to end) - - - 286,724 - 286,724
Southbound Trophy Club (Bobcat to Durango) - - - 752,737 - 752,737
Troon Court/ Drive - - - 322,321 - 322,321
Public Services Maintenance Facility - - - 900,000 - 900,000
Portland Drive - - - - 124,964 124,964
Woodlands Court - - - - 91,170 91,170
Llano Drive - - - - 216,377 216,377
Wilshire Drive - - - - 79,500 79,500
Lee Court - - - - 116,698 116,698
Murfield Court - - - - 136,877 136,877
Total Street Improvements -$ 754,390$ 557,425$ 2,261,782$ 765,586$ 4,339,183$
PARKS AND RECREATION
Northeast Park 566,500 - - - - 566,500 68,000
Northwest Park 3,316,500 - - - - 3,316,500 201,000
Harmony Park 760,000 - - - - 760,000 9,000
Eastside Trail Head Acquisition 160,000 - - - - 160,000 10,000
Recreation Center & Pool Feasibility Study 100,000 - - - - 100,000
UV Filter System 97,000 - - - - 97,000
Total Parks and Recreation Improvements 5,000,000$ -$ - - - 5,000,000$
LAND DEVELOPMENT
Update of Comprehensive Land Use Plan - 75,000 - - - 75,000
Total Community Development -$ 75,000$ -$ -$ -$ 75,000$
PUBLIC SAFETY
Architectural Fees for New Police Station - 100,000 - - - 100,000
New Police Station Construction - - - 7,500,000 - 7,500,000 100,000
Total Police -$ 100,000$ -$ 7,500,000$ -$ 7,600,000$
Total 5,000,000$929,390$557,425$9,761,782$765,586$17,014,183$
"a great place to call home"
182
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
CAPITAL PROJECTS FUND
ADOPTED REVENUES
$3.26M STREET GO
BOND
2%
GASB
REPLACEMENT
1%
2010 Park Bond
97%
CAPITAL PROJECTS FUND
ADOPTED EXPENSES
$3.26M STREET GO
BOND
2%
GASB REPLACEMENT
1%
2010 Park Bond
97%
183
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
CAPITAL PROJECTS FUND
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
GASB Replacement 64,221 37,849 37,200 44,707
$474 Harmony Park CO Bond 10,688 67,104 209,041 -
$3.26M Street GO Bond 1,293,043 1,390,364 1,128,555 100,000
2010 Park Bond - - - 5,000,000
TOTAL REVENUES 1,367,952$ 1,495,317$ 1,374,796$ 5,144,707$
EXPENSES
GASB Replacement 64,221 37,849 37,200 21,590
$474 Harmony Park CO Bond 341,506 346,000 209,041 -
$3.26M Street GO Bond 1,293,043 1,390,364 1,128,555 100,000
2010 Park Bond - - - 5,000,000
TOTAL EXPENSES 1,698,770$ 1,774,213$ 1,374,796$ 5,121,590$
TOTAL REVENUES OVER(UNDER) EXPENSES (330,818)$ (278,896)$ -$ 23,117$
184
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
CAPITAL PROJECTS FUND
GASB Replacement
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Technology Replacement Allocation 64,221 37,849 37,200 44,707
TOTAL REVENUES 64,221$ 37,849$ 37,200$ 44,707$
EXPENSES
Capital Expenses 64,221 37,849 37,200 21,590
TOTAL EXPENSES 64,221$ 37,849$ 37,200$ 21,590$
TOTAL REVENUES OVER EXPENSES -$ -$ -$ 23,117$
185
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
CAPITAL PROJECTS FUND
$3.26M Street GO Bond
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Interest Income 66,527 10,000 6,800 -
Prior Year Reserves 1,226,516 1,380,364 1,121,755 100,000
TOTAL REVENUES 1,293,043$ 1,390,364$ 1,128,555$ 100,000$
EXPENSES
Engineering 87,815 - - -
Interfund Trans Out (I & S) - 10,000 10,000 -
Street Repairs/Bond Program 1,205,228 1,380,364 1,118,555 100,000
TOTAL EXPENSES 1,293,043$ 1,390,364$ 1,128,555$ 100,000$
TOTAL REVENUES OVER EXPENSES -$ -$ -$ -$
186
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
CAPITAL PROJECTS FUND
$474K Harmony Park CO Bond
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Interest Income 10,688 - - -
Prior Year Reserves - 67,104 209,041 -
TOTAL REVENUES 10,688$ 67,104$ 209,041$ -$
EXPENSES
Engineering 8,486 - - -
Restrooms 39,825 136,000 98,835 -
Lighting 185,136 - - -
Parking Lots 107,309 210,000 110,206 -
Bond/CO Issuance Cost 750 - - -
TOTAL EXPENSES 341,506$ 346,000$ 209,041$ -$
TOTAL REVENUES OVER(UNDER) EXPENSES (330,818)$ (278,896)$ -$ -$
187
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
CAPITAL PROJECTS FUND
2010 Park Bond
2007-08 2008-09 2008-09 2009-10
DESCRIPTION ACTUAL ADOPTED ESTIMATE ADOPTED
REVENUES
Bond Proceeds - - - 5,000,000
TOTAL REVENUES -$ -$ -$ 5,000,000$
EXPENSES
Northeast Park - - - 566,500
Nothwest Park - - - 3,316,500
Harmony Park - - - 760,000
Eastside Trail Head Acquisition - - - 160,000
Recreation Center & Pool Feasibility Study - - - 100,000
UV Filter System - - - 97,000
TOTAL EXPENSES -$ -$ -$ 5,000,000$
TOTAL REVENUES OVER EXPENSES -$ -$ -$ -$
188
189
StatisticalInformationStatisticalInformation190
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
ENTITY 2005 2006 2007 2008 2009
C28: TOWN OF TROPHY CLUB 0.43051 0.43051 0.43051 0.45551 0.47000
ESD2: PUBLIC IMPROVEMENT DISTRICT NO. 1 - -0.09084 0.11602 0.10914
W03: MUNICIPAL UTILITY DISTRICT NO. 1 0.28000 0.25000 0.23000 0.22500 0.20500
W05: MUNICIPAL UTILITY DISTRICT NO. 2 **0.34900 0.29900 0.27923 0.26423 0.00000
DENTON COUNTY 0.24648 0.23192 0.23589 0.23577 0.24980
TARRANT COUNTY -0.64628 0.63628 0.62987 0.62957
TARRANT COUNTY - 0.27150 0.26650 0.26400 0.26400
TARRANT COUNTY COLLEGE DISTRICT - 0.13938 0.13938 0.13797 0.13767
TARRANT COUNTY HOSPITAL DISTRICT - 0.23540 0.23040 0.22790 0.22790
NORTHWEST INDEPENDENT SCHOOL DISTRICT 1.81930 1.66500 1.33505 1.33500 1.35500
MUNICIPAL UTILITY DISTRICT NO. 1 (DENTON COUNTY)2.77629 2.57743 2.23145 2.25128 2.27980
MUNICIPAL UTILITY DISTRICT NO. 1 (TARRANT COUNTY)*- 2.99179 2.63184 2.64538 2.65957
MUNICIPAL UTILITY DISTRICT NO. 2**2.84529 2.62643 2.28068 2.29051
PUBLIC IMPROVEMENT DISTRICT NO. 1***- - 2.09229 2.14230 2.18394
** Municipal Utility Districts No.1 and No.2 were consolidated as a result of the May 9, 2009 election
*** Represents O&M assessment for Emergency Services. Residents are also responsible for an additional flat dollar
amount debt assessment, which varies by lot size (not depicted).
* Incorporated as a result of Denton/Tarrant County border dispute.
(=) EQUALS
(+) PLUS APPLICABLE DISTRICT
(+) PLUS APPLICABLE COUNTY
(+) PLUS SCHOOL DISTRICT
2.77629
2.84529
2.57743
2.62643
2.99179
2.23145
2.28068
2.63184
2.09229
2.25128
2.29051
2.64538
2.14230
2.27980
2.65957
2.18394
0.00000
1.00000
2.00000
3.00000
4.00000
5.00000
6.00000
7.00000
8.00000
9.00000
10.00000
2005 2006 2007 2008 2009
TOTAL COMBINED TAX & ASSESSMENT DISTRIBUTION
FIVE YEAR SUMMARY
PUBLIC IMPROVEMENT DISTRICT NO. 1***
MUNICIPAL UTILITY DISTRICT NO. 1 (TARRANT COUNTY)*
MUNICIPAL UTILITY DISTRICT NO. 2**
MUNICIPAL UTILITY DISTRICT NO. 1 (DENTON COUNTY)
191
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
TAX
YEAR
O&M
RATE
I&S
RATE
TOTAL
RATE
%
CHG
TAX
YEAR
O&M
RATE
I&S
RATE
TOTAL
RATE
%
CHG
1986 0.12000 0.00000 0.12000 -1998 0.40600 0.05980 0.46580 0.0%
1987 0.17500 0.00000 0.17500 45.8%1999 0.41500 0.04551 0.46051 -1.1%
1988 0.22700 0.00000 0.22700 29.7%2000 0.41750 0.04301 0.46051 0.0%
1989 0.22700 0.00000 0.22700 0.0%2001 0.40041 0.04010 0.44051 -4.3%
1990 0.24950 0.00000 0.24950 9.9%2002 0.38751 0.05300 0.44051 0.0%
1991 0.27960 0.00000 0.27960 12.1%2003 0.37751 0.05300 0.43051 -2.3%
1992 0.33610 0.00000 0.33610 20.2%2004 0.37751 0.05300 0.43051 0.0%
1993 0.33610 0.00000 0.33610 0.0%2005 0.35963 0.07088 0.43051 0.0%
1994 0.33610 0.09000 0.42610 26.8%2006 0.36723 0.06328 0.43051 0.0%
1995 0.33110 0.08000 0.41110 -3.5%2007 0.35104 0.07947 0.43051 0.0%
1996 0.33700 0.07300 0.41000 -0.3%2008 0.37431 0.08120 0.45551 5.8%
1997 0.40040 0.06540 0.46580 13.6%2009 0.38838 0.08162 0.47000 3.2%
TAX RATE HISTORY
9%
91%
9%
91%
12%
88%
12%
88%
12%
88%
16%
84%
15%
85%
18%
82%
18%
82%
17%
83%
0%
20%
40%
60%
80%
100%
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
TOWN OF TROPHY CLUB
AD VALOREM TAX DISTRIBUTION (%)
TEN YEAR SUMMARY
I&S %O&M %
192
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
TAX YEAR 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
VALUE 443.0 497.6 528.3 564.6 571.8 598.3 670.8 749.9 784.7 840.7
ANNUAL CHG 17% 12% 6% 7% 1% 5% 12% 12% 5% 7%
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
TOWN OF TROPHY CLUB
ASSESSED NET TAXABLE VALUE ($M)
TEN YEAR SUMMARY
193
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
TOP TAXPAYING ENTITIES
TAXPAYER NAME TAXABLE VALUE
CNL Retirement Crsi $20,300,000
Regency Centers LP $12,792,824
High Trophy Development LP $12,437,841
Standard Pacific of Texas LP $ 7,430,475
BDMR Development LLC $ 7,018,580
Goodman Family of Builders LP $ 6,838,532
Clubcorp Golf Tex LP P/S $ 6,660,000
4663 Okeechobee Blvd & Palm Beach Holdings $ 6,524,588
Trophy Club Medical Center LP $ 6,070,692
Armore Trophy Club LLC $ 5,615,000
Oncor Electric Delivery Company $ 4,514,170
Randall’s Food & Drug LP $ 3,396,690
JSB Properties LP $ 2,867,109
K Hovnanian Homes DFW LLC $ 2,748,301
Encana Oil & Gas $ 2,667,230
194
SupplementalInformationSupplementalInformation195
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
OUR TOWN HISTORY
Trophy Club is the first master planned community in Texas
The Town is a true residential community covering 2,385 acres, of which only 15 are
zoned for commercial use
The Town originally envisioned as a retirement community, has a very cosmopolitan
make up.
Population growth has come mainly from families
The roots of Trophy Club run deep in the history of this area of North Texas, back to the
days in 1847 when Charles and Matilda Medlin along with 20 other families from Missouri
settled along Denton Creek. Floods drove them to higher ground, to the area around
present day Trophy Club.
Much of the early history of the town, is reflected in inscriptions on the tombstones in
Medlin Cemetery which was designated a Texas historical landmark in 1977. As legend has
it, the area was chosen as a cemetery site when Mittie Ann Medlin died April 15, 1850 at the
age of 21. She had told her parents she wanted to be buried on this hill because of the
beautiful views.
Trophy Club began in 1973 when Houston developers Johnson and Loggins approached the
Council of Westlake on the possibility of constructing a housing development around a posh
country club. The town name came from the original plan that the Country Club would
house the trophy collection of golfing legend Ben Hogan. The Hogan course at Trophy Club
Country Club is the only golf course ever designed by Mr. Hogan.
In 1983, Gibraltar sold the development to Independent America Group of Dallas who added
nine holes to the golf course called the Eagle. As with the early pioneers, the residents
needed a voice in planning the future of the town, and Trophy Club was incorporated on
January 19,1985.
In 1994 Jeff Beck purchased the remaining 1200 acres of undeveloped land in the
community and a new era of growth and development was born. Trophy Club has long been
a development with foresight, the foresight of the growth corridor of Northeast Tarrant
County and Southern Denton County. We now sit at the gateway of the State Highway 114
corridor between the D/FW International Airport and the Solana/Alliance Industrial Complex
poised to continue to grow beautifully in the new Millennium.
196
TOWN OF TROPHY CLUB, TEXAS
SOME FACTS ABOUT US
Phone: 682-831-4600 – Fax: 817-491-9312
Website: www.trophyclub.org
COMMUNITY
Residents.................................7,810
Square miles............................4.017
Number of Households ............2,640
Household size.........................2.83
LOCATION
From DFW Airport ....................14.68 miles
From Dallas ..............................30 miles
From Ft. Worth .........................23 miles
QUALITY OF LIFE
Texas’ first premiere planned community
Wide range of home prices from the low $100’s to $1,000,000
Country Club with two 18-hole premiere golf courses; including
the only course designed by Ben Hogan
15.4 miles planned pathways in new developments
TOWN AMENITIES
Community Swimming Pool 817-491-0500
Harmony Park
Independence Park
Trophy Club Park 817-491-9616
COMMUNITY CHURCHES
Church at Trophy Lakes 817-430-8818
Fellowship United Methodist Church 817-430-1500
Lake Cities Church of Christ 817-430-1161
CLUBS AND ASSOCIATIONS
Trophy Club Country Club 817-837-1900
Trophy Club Northwest Youth Football
Trophy Club/Roanoke Girls Softball Association
Trophy Club/Roanoke Soccer Association
Trophy Club/Roanoke Youth Baseball Association
Trophy Club/Roanoke Youth Basketball
Trophy Club Women’s Club
COMMUNITY INVOLVEMENT
Trophy Club is proud of its many volunteer groups and
associations. We encourage all of our residents to become
involved in shaping the direction of our Town.
WE’RE THIS CLOSE ....
American Airlines Center 40 minutes
Bass Performance Hall 35 minutes
Casa Manana 30 minutes
Cowboy Stadium 30 minutes
Dallas Museum of Art 32 minutes
Dallas Zoo 31 minutes
Ft. Worth Botanical Gardens 30 minutes
Ft. Worth Zoo 35 minutes
Hurricane Harbor 26 minutes
Kimball Art Museum 30 minutes
Morton H. Meyerson Symphony 35 minutes
NRH2O Water Park 33 minutes
Rangers Ballpark in Arlington 30 minutes
Six Flags Over Texas 27 minutes
Texas Motor Speedway 10 minutes
TOWN FINANCIAL STATUS
Moody’s Investors
A2 underlying; Aaa – sold
TOWN ISO RATING
Class 3 - Effective November 1, 2008
TAX RATES (Per $100 Valuation)
Denton County ........................................................$0.24980
MUD No. 1...............................................................$0.20500
Northwest ISD.........................................................$1.3550
PID No. 1 (Emergency Services) (Denton County) .$0.10914
Tarrant County ........................................................$0.26400
Tarrant County College District ...............................$0.13767
Tarrant County Hospital District...............................$0.227897
Town .......................................................................$0.47000
TAXES – COMBINED (Per $100 Valuation)
MUD No. 1 (Tarrant County) ..................................$2.659567
MUD No. 1 (Denton County) ..................................$2.2798
PID No. 1 (Emergency Services) (Denton County). $2.18394
STATE SALES TAX – 8.25%
(6.25% State, 0.75% EDC, 1.25% Town)
UTILITIES
Water and Sewer .........................Trophy Club MUD 1
Gas/Electricity ..............................www.powertochoose.org
Telephone ....................................Southwestern Bell,AT&T
Cable............................................Charter Communications
NORTHWEST ISD
Public Information:........................817-215-0000 or
nisd@nisdtx.org
Lakeview Elementary ................... 817-215-0750 or 817-491-9492
Samuel Beck Elementary ............. 817-215-0450
Medlin Middle School ................... 817-215-0500
Byron Nelson High School............817-698-5600
Northwest High School ................. 817-215-0200 or 940-648-2211
2009 Test Scores
SAT - 1490
ACT – 21.2
TOWN COUNCIL
Mayor Connie White
Council Members:
Glenn Strother, Mayor Pro Tem
Susan Edstrom
Bill Rose
Philip Sterling
Kathleen Wilson
DEPARTMENTS
Town Manager Brandon Emmons
Assistant Town Manager Stephen Seidel
Town Secretary Lisa Hennek
MUD District Manager Robert Scott
Finance Director Kathy DuBose
Fire Chief Danny Thomas
Information Systems Director Mike Pastor
Parks & Recreation Director Adam Adams
Planning & Zoning Manager Carolyn Huggins
Police Chief Scott Kniffen
Street Superintendent Ed Helton
Updated December 14, 2009
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GlossaryGlossary198
GLOSSARY
The Annual Program of Services contains specialized and technical terminology that is unique to public finance
and budgeting. To assist the reader of this document in understanding these terms, a budget glossary has been
included in this document.
Accrual Basis:A basis of accounting under which transactions are recognized when they occur, regardless of
the timing of related cash flows. For example, in accrual accounting, revenue that was earned between April 1
and June 30, but for which payment was not received until July 10, is recorded as being received on June 30
rather than July 10.
Accrued Expenses:Expenses incurred but not due until a later date.
Administrative Transfer:An interfund transfer designed to recover General Fund expenditures conducted on
behalf of Proprietary funds.
Ad Valorem Taxes (Current):All property, real, personal, tangible, intangible, annexations, additions, and
improvements to property located within the taxing unit’s jurisdiction, which are subject to taxation on January 1
of the current fiscal year. Each year, by ordinance, the Town Council exempts taxes on automobiles and other
items from the tax levy. Following the final passage of the appropriation ordinance, Town Council sets the tax
rate and levy for the fiscal year beginning October 1 and continuing through the following September 30.
Ad Valorem Taxes (Delinquent):All taxes are due on receipt of bill and are delinquent if not paid before
February 1 of the fiscal year in which they are imposed, except when the taxing unit postpones the delinquency
date due to late mailing of tax bills or successful rollback elections.
Ad Valorem Taxes (Penalty and Interest):A delinquent tax incurs a penalty of six percent (6%) of the amount
of the tax for the first calendar month it is delinquent, plus one percent (1%) for each additional month or portion
of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the
delinquent tax on July 1 incurs a total penalty of twelve percent (12%) of the amount of the delinquent tax without
regard to the number of months the tax has been delinquent.
Appropriation:A legal authorization granted by a governing body to make expenditures and to incur obligations
for specific purposes.
Appropriation Ordinance:The official enactment by the Town Council to establish legal authority for Town
officials to obligate and expend resources.
Assessed Valuation:A value that is established for real or personal property for use as a basis for levying
property taxes. (Note: Property values are established by the Denton County Appraisal District.)
Audit:A comprehensive examination of how an organization’s resources were actually utilized, concluding in a
written report of the findings. A financial audit is a review of the accounting system and financial information to
determine how government funds were spent and whether expenditures were in compliance with the legislative
body’s appropriations. A performance audit consists of a review of how well the organization met its stated
goals.
Balance Sheet:A financial statement that discloses the assets, liabilities, and equity of a specific governmental
fund as of a specific date.
Balanced Budget:A budget in which estimated revenues equal estimated expenditures.
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Bond:A written promise to pay a sum of money on a specific date at a specified interest rate. The interest
payments and the repayment of the principal are detailed in a bond ordinance. The most common types of
bonds are general obligation and revenue bonds. These are most frequently used for construction of large
capital projects, such as buildings, streets and bridges.
Budget:A plan of financial operation embodying an estimate of proposed expenditures for a given period and
the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for
a single fiscal year. The term “budget” is used in two senses in practice. Sometimes it designates the financial
plan presented to the governing body for adoption and sometimes the financial plan finally approved by that
body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or
whether it has been approved by the governing body.
Budget Adjustment:A legal procedure utilized by the Town staff and Town Council during to revise a budget
appropriation. The Town of Trophy Club’s Town Charter requires Town Council approval through the adoption of
a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate
expenditure account) for any interfund adjustments. Town staff has the prerogative to adjust expenditures within
a departmental budget.
Budget Calendar:The schedule of key dates or milestones, which the Town departments follow in the
preparation, adoption, and administration of the budget.
Budget Document:The instrument used by the operational authority to present a comprehensive financial
program to the Town Council.
Budget Message:The opening section of the budget which provides the Town Council and the public with a
general summary of the most important aspects of the budget, changes from the current and previous fiscal
years, and the views and recommendations of the Town Manager.
Budgeted Funds:Funds that are planned for certain uses but have not yet been formally or legally appropriated
by the governing body.
Capital Equipment Budget:The portion of the annual operating budget that appropriates funds for the
purchase of capital equipment items. These expenditures are often separated from regular operating items,
such as salaries, services, and supplies. The capital equipment budget includes funds for capital equipment
purchase, which are usually distinguished from operating items according to their value and projected useful life.
Examples include vehicles, minor equipment, furniture, machinery, building improvements, and special tools.
The dollar value varies according to the policy established by each jurisdiction.
Capital Improvements:A permanent addition to the Town’s assets, including the design, construction or
purchase of land, buildings or facilities or major renovations of the same.
Cash Basis:A basis of accounting under which transactions are recognized only when cash changes hands.
Cash Management:The management of cash necessary to pay for government services while investing
temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of
forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment,
establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest
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and return available for temporary cash balances.
Commitment:The pledge of appropriated funds to purchase an item or service. Funds are committed when a
requisition is issued through the purchasing division of the Town.
Cost:(1) The amount of money or other consideration exchanged for property or services. (2) Expense.
Cost Accounting:That method of accounting, which provides for assembling and recoding all of the elements
of cost incurred to accomplish a purpose, to carry on an activity or operation, or to complete a unit of work or a
specified job.
Current Taxes:Taxes that are levied and due within one year.
Debt Service:The Town's obligation to pay the principal and interest of all bonds and other debt instruments
according to a pre-determined payment schedule.
Deficit:(1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues
during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an
accounting period.
Delinquent Taxes:Taxes that remain unpaid on and after the date on which a penalty for non-payment is
attached.
Department:An organizational unit which has the responsibility of providing programs, activities, and functions
in a related field.
Depreciation:The process of estimating and recording the lost usefulness, expired useful life or diminution of
service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed
asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its
useful life.
Disbursement:Payment for goods and services in cash or by checks.
Division:An administrative segment of the Town, which indicates management responsibility for an operation or
a group of related activities within a functional area. Divisions are the basic units of the budget upon which
departments are composed.
Encumbrances:Commitments related to unperformed (executory) contracts for goods or services.
Enterprise Fund:A fund established to account for operations (a) that are financed and operated in a manner
similar to private business enterprises – where the intent of the governing body is that the costs (expenses,
including depreciation) for providing goods or services to the general public on a continuing basis be financed or
recovered primarily through user charges; or (b) where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance,
public policy, management control, accountability, or other purposes. Examples of Enterprise funds are those
for water, gas, and electric utilities; swimming pools; airports; parking garages; and transit systems.
Expenditure:This term refers to the outflow of funds paid or to be paid for an asset obtained or goods and
services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An
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encumbrance is not an expenditure. An encumbrance reserves funds to be expended.
Expenses:Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and
other charges.
Fiscal Year:The time period designated by the Town signifying the beginning and ending period for recording
financial transactions. The Town of Trophy Club has specified October 1 to September 30 as its fiscal year.
Fixed Assets:Assets of a long-term character which are intended to continue to be held or used, such as land,
buildings, and improvements other than buildings, machinery, and other equipment.
Full Faith and Credit:A pledge of the general taxing power of a government to repay debt obligations (typically
used in reference to bonds.)
Franchise Fee:This is a charge paid for the use of Town streets and public right of way and is in lieu of all other
municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise fees, inspections,
fees, and /or charges of every kind except only Ad Valorem and special assessment taxes for public
improvements (i.e., gas, telephone and cable TV).
Full-time Equivalent (FTE):A unit of measure based on the number of hours that an employee works during
the fiscal year. One FTE is equal to 2080 hours.
Function:A group of related activities aimed at accomplishing a major service or regulatory program for which a
government is responsible.
Fund:An accounting entity that has a set of self-balancing accounts and that records all financial transactions
for specific activities of government functions. Eight commonly used funds in public accounting are: general
fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds,
internal service funds, and special assessment funds.
Fund Balance:Fund balance is the excess of assets over liabilities and is, therefore, also known as surplus
funds.
General Fund:The fund used to account for all financial resources except those required to be accounted for in
another fund.
General Obligation Bonds:Bonds that finance a variety of public projects, such as streets, buildings, and
improvements. The repayment of these bonds is usually made from the General Debt Service Fund, and these
bonds are backed by the full faith and credit of the issuing government.
Generally Accepted Accounting Principles (GAAP):Uniform minimum standards of and guidelines to
financial accounting and reporting. They govern the form and content of the basic financial statements of an
entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting
practice at a particular time. They include not only broad guidelines of general application, but also detailed
practices and procedures. They provide a standard by which to measure financial presentations.
Governmental Funds:Those funds through which most governmental functions typically are financed. The
acquisition, use and financial resources and the related current liabilities are accounted for through governmental
funds (General, Special Revenue, and General Debt Service).
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Grants:Contributions or gifts of cash or other assets from another government to be used or expended for a
specified purpose, activity, or facility.
Income:A term used in proprietary fun type accounting to represents (1) revenues or (2) the excess of
revenues over expenses.
Interfund Transfers:Amounts transferred from one fund to another to recover the charge for administrative
services.
Intergovernmental Revenue:Revenue received from another governmental entity for a specified purpose. In
the Town of Trophy Club, these are funds from Denton County, the State of Texas, and through recovery of
indirect costs from federal and state agencies.
Internal Service Fund:A fund used to account for the financing of goods or services provided by one
department to another department on a cost reimbursement basis.
Investments:Securities and real estate held for the production of revenues in the form of interest, dividends,
rentals or lease payments.
Levy:(Verb) To impose taxes, special assessments or service charges for the support of governmental
activities. (Noun) The total amount of taxes, special assessments or service charges imposed by a government.
Line-Item Budget:A budget that lists each expenditure category (salary, materials, telephone service, travel,
etc.) separately along with the dollar amount budgeted for each specified category.
Long-Term Debt:Debt with a maturity of more than one year after the date of issuance.
Mixed Beverage Tax:A tax imposed on the gross receipts of a Licensee for the sale, preparation or service of
mixed beverages or from the sale of ice or non-alcoholic beverages and consumed on the premised of the
permittee.
Modified Accrual Basis:The accrual basis of accounting adapted to the governmental fund type spending
measurement focus. Under it, revenues are recognized when they become both “measureable” and “available to
finance expenditures of the current period.” Expenditures are recognized when the related fund liability is
incurred except for (1) inventories of materials and supplies which may be considered expenditures either when
purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated
unpaid vacation, sick pay and other employee benefit amounts which need not be recognized in the current
period, but for which larger-than-normal accumulations must be disclosed in the notes to the financial
statements; (4) interest on special assessment indebtedness which may be recorded when due rather than
accrued, if approximately offset by interest earnings on special assessment levies; (5) principal and interest on
long-term debt which are generally recognized when due.
Operating Budget:Plan of current expenditures and the proposed means of financing them. The annual
operating budget (or, in the case of some state governments, the biennial operating budget) is the primary
means by which most of the financing acquisition, spending, and service delivery activities of a government are
controlled. The use of annual operating budgets is usually required by law. Even where not required by law,
however, annual operating budgets are essential to sound financial management and should be adopted by
every government.
Operating Expenses:Fund expenses which are directly related to the fund’s primary service activities.
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Operating Grants:Grants which are restricted by the grantor to operating purposes or which may be used for
either capital or operating purposed at the discretion of the grantee.
Operating Income:The excess of fund operating revenues over operating expenses.
Operating Revenues:Fund revenues, which are directly related to the fund’s primary service activities. They
consist primarily of use charges for services.
Ordinance:A formal legislative enactment by the governing board of a municipality. If it is not in conflict with
any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law
within the boundaries of the municipality to which it applies. The difference between an ordinance and a
resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or
charter will specify or imply those legislative actions, which must be by ordinance and those which may be by
resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service
charges, universally require ordinances.
Other Financing Sources:Governmental fund general long-term debt proceeds, operating transfers out, and
material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues.
Overlapping Debt:The proportionate share of the debts of local governments located wholly or in part within the
limits of the reporting government, which must be borne by property within each government.
Performance Budget:A budget that focuses upon activities rather than line items. Workload and unit cost data
are collected in order to assess the efficiency of services. Typical data collected might include miles of streets
paved per year, cost of paved streets per mile, tons of garbage collected per employee hour or cost per
employee hour of garbage collection.
Performance Measures:Specific quantitative and qualitative measures of work performed as an objective of
the department.
Productivity Measures:Productivity measures should reflect how well a program is performing its activities to
meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or
the impact of a service provided. While activity measures indicate “how much” activity the division/department is
performing, productivity measures identify “how well” the division/department is performing.
Program Budget:A budget that focuses upon the goal and objectives of an agency or jurisdiction rather than
upon its organizational budget units or object classes or expenditures.
Program Description:Describes the nature of service delivery provided at this level of funding. It clearly
explains how service delivery will be different from the prior budget year.
Program Goals:Program goals describe the purpose or benefit the division/department plans to provide to the
community and/or organizations it serves. Goals identify the end result the division/department desires to
achieve with its activities, but goals are often ongoing and may not be achieved in one year.
Program Objectives:Program Objectives are quantifiable steps toward accomplishing stated goals. They
should have a specific time frame or measurable achievement. Objectives should be able to be reached or
completed within the current fiscal year. Objective statements are not required for every activity performed, but
should focus on the major steps necessary for achieving established goals.
Property Tax:Property taxes are levied on both real and personal property according to the property’s valuation
and the tax rate.
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Reconciliation:A detailed analysis of changes in revenue or expenditure balances within a fund.
Requisition:A written request from a department to the purchasing office for specific goods or services. This
action precedes the authorization of a purchase order.
Reserve:An account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose
and is, therefore, not available for general appropriations.
Retained Earnings:The difference between assets and liabilities for enterprise and internal service funds.
Revenue Bonds:Bonds usually sold for constructing a project that will produce revenue for the government. All
or part of the revenue is used to pay the principle and interest of the bond.
Revenues:(1) Increases in governmental fund type net current assets from other than expenditure refunds and
residual equity transfers. Under NCGA Statement 1, general long-term debt proceeds and operating transfers in
are classified as “other financing sources” rather than revenues. (2) Increases in proprietary fund type net total
assets from other than expense refunds, capital contributions and residual equity transfers. Under NCGA
Statement 1, operating transfers in are classified separately from revenues.
Sales Tax:A general “sales tax” is levied on persons and businesses selling merchandise or services in the
town limits on a retail basis. The categories for taxation are defined by state law. Money collected under
authorization of this tax is for the use and benefit of the Town; however, no town may pledge anticipated
revenues from this source to secure the payment of funds or other indebtedness.
Shared Revenues:Revenues levied by one government but shared on a pre-determined basis, often in
proportion to the amount collected at the local level, with another government or class of governments.
Tax Rate:The amount of tax stated in terms of a unit of the tax base; for example, $.50 per $100 (one hundred
dollars) assessed valuation of property.
Tax Rate Limit:The maximum rate at which a government may levy a tax. The limit may apply to taxes raised
for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class
of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies
for all purposes and of all governments, state and local, having jurisdiction in a given area.
Tax Roll:The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the
tax roll and the assessment roll are combined, but even in these cases the two can be distinguished.
Taxes:Compulsory charges levied by a government for the purpose of financing services performed for the
common benefit. This term does not include specific charges made against particular persons or property for
current or permanent benefits such as special assessments. Neither does the term include charges for services
rendered only to those paying such charges as, for example, sewer service charges.
Trial balance;A list of the balances of the accounts in a ledger kept by double entry with the debit and credit
balances shown in separate columns.
Unencumbered Balance:The amount of an appropriation that is neither expended nor encumbered. It is
essentially the amount of money still available for future purchases.
Working Capital:Budgeted working capital is calculated as a fund’s current assets less current liabilities and
outstanding encumbrances.
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