12.12.2024 P&Z Agenda Packet
TOWN OF TROPHY CLUB
MEETING AGENDA
PLANNING & ZONING
COMMISSION
1 Trophy Wood Drive
Trophy Club, Texas 76262
December 12, 2024 6:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Board/Commission on any matter pursuant
to Texas Government Code Sec. 551.007. The Board/Commission is not permitted to
discuss or take action on any presentations made concerning matters that are not listed on
the agenda. Presentations are limited to matters over which the Board/Commission has
authority. Speakers have up to three (3) minutes or the time limit determined by the
Presiding Officer. Each speaker must have submitted their request to speak by completing
the Speaker’s Form or may email asantos@trophyclub.org.
REGULAR ITEMS
1. Board Training. (Brandon Wright, Town Manager)
1. Introduction of members.
2. Board Training and Planning and Zoning Commission Roles and Responsibilities.
2. Case PD-AMD-24-004 PD 13 Amendment, Tract 1, Ship Shop
Conduct a public hearing to consider testimony and make a recommendation to the Town
Council on a rezoning made by the Applicant, The Ship Shop, to amend Planned
Development District -13 (PD-13), Tract 1 to allow for Truck and Trailer Rental as an
accessory use with outdoor storage and display of vehicles. The subject property is
legally described as The Village at Trophy Club, Lot 1, approximately 3.79 acres, Denton
County, Texas and is generally located at the northwest corner of Trophy Club Drive and
SH 114. The property is addressed as 2003 E TX-114, Suite 340, Trophy Club, Texas.
(Matt Cox, Community Development Director)
3. Case RP-24-001 The Highlands At Trophy Club, Neighborhood 5, Phase 2B, Lot
23R, Block G (Gardner Replat)
Conduct a public hearing to consider testimony and make a recommendation to the Town
Council on a replat request made by Deric Gardner on Lot 23R, Block G of The Highlands
at Trophy Club Neighborhood 5, Phase 2B, approximately 0.292 acres of land, for the
addition of unplatted land. The property is addressed as 2643 Highlands Court and
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situated in the Rosalinda Allen Survey, Abstract No. 17, Town of Trophy Club, Denton
County, Texas. (Gardner Replat). (Matt Cox, Community Development Director)
4. Consider approval of the September 5, 2024, Planning & Zoning meeting minutes. (A.
Santos)
ADJOURN
The Board/Commission may convene into executive session to discuss posted items as
allowed by Texas Government Code Sections 551.071 through 551.076 and Section
551.087.
Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in
attendance at this meeting. The Town Council will not deliberate or take any action.
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall
for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general
public at all times on the following date and time: December 6, 2024, at 3:00 PM, and said
Notice of Meeting was also posted concurrently on the Town’s website in accordance with
Texas Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting.
__________________________________
Matt Cox
Director of Community Development
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 682.237.2900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
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PLANNING & ZONING COMMISSION
COMMUNICATION
MEETING DATE: December 12, 2024
FROM: Brandon Wright, Town Manager
AGENDA ITEM: Board Training. (Brandon Wright, Town Manager)
1. Introduction of members.
2. Board Training and Planning and Zoning Commission Roles and
Responsibilities.
BACKGROUND/SUMMARY:
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. TC Board Training 2024
2. PZ Roles and Responsibilites
ACTIONS/OPTIONS:
N/A
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Board & Commission
Orientation/Training
FY 2024-2025
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Purpose/Overview
To provide new and existing members with information to
help them perform professionally and effectively.
Roles
Meetings/Agendas
Rules/Parliamentary
Procedures
Attendance
Conflict of Interest
General Session Topics to be Covered:
(Some information may not be applicable to the board you serve on)
External Training
Medial Relations
Town Email
Boards & Commissions
Manual
Questions
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Roles
Staff Liaison
Town Manager assigns staff liaisons
Prepare and distribute meeting calendars, agendas, etc.
Ensure board activities adhere to Texas Open Meetings
Act.
Support staff takes meeting minutes
Board Members may not direct or manage staff
Boards may request staff assistance, but significant work
must be approved by the Town Manager
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Roles
Chair/Vice Chair
The Town Council appoints chair and in some instances
vice chair for certain boards.
All other chair/vice chair elected by the board.
Appointed/Elected each October for one year.
Chair presides over meetings and may vote.
Vice Chair presides in the absence of chair.
If both chair and vice chair are absent, the board shall
appoint one of its members to act as the presiding officer.
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Roles
Alternates
Alternates serve as voting members when a regular
member is absent.
The selection of an alternate is based on their place
number.
If alternate member #1 is unable to serve, alternate
member #2 will take their place, and so on.
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Roles
Representation
Avoidance of Contacts & Individual Discussions
Authority of Board Members
Being an Effective Board Member
Responsibilities
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Roles
Be prepared
Ask Questions
Know the law
Maintain focus
Be courteous
Be punctual
Active participation
Watch/Listen
Being an Effective Board Member
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Meetings/Agendas
•Meeting: The Texas Open Meetings act defines a “meeting” as any
deliberation between a quorum of members of a governmental body at
which any public business or public policy is discussed.
•Notice of Meeting
•Notice of each meeting must be posted 72 hours prior to the
meeting.
•Each agenda must state time, place and provide “full and adequate
notice” of the subjects to be considered
•Agenda
•Call to Order
•Public Comment (required on all agendas)
•Law only allows Board to make a factual comment, recite an
existing policy, or advise that subject will be placed on agenda
at a later date.
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Meetings/Agendas
•Regular Items
•Executive Session
•All boards, commissions, committees and corporations must
consult with the Town Attorney’s Office prior to scheduling a
closed session.
•Closed meetings are authorized under the Texas Open
Meetings Act only under certain cases
•Adjourn
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Rules/ Parliamentary Procedure
Point of privilegeParliamentary Procedure is a set of rules for conduct at meetings, that allows
everyone to be heard & to make decisions without confusion. The Town
uses Robert’s Rules as a “guide”.
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Attendance
Your attendance at meetings is
very important and is documented
by your staff liaison. A report is
provided to Town Council during
the annual appointment/
reappointment process for review
& consideration.
Applicable to all members – regular or alternate positions.
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Conflict of Interest
Members must carefully review the City Code of Ethics upon appointment. If a
Member has a conflict of interest regarding any item that is presented or
required to be presented to the body for discussion or approval, the Member
must
(1)file a written statement to disclose the conflict of interest to the Chair and
remaining Members;
(2)abstain from any discussion on the matter with City staff or any other
Members; and
(3)recuse themselves from the meeting when the item is being discussed or
considered by the body
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External Training
Opportunities
North Central Texas Council of Governments (COG)
•Planning & Zoning Series
•Making Meetings Matter: Effective Meeting Strategies
Texas Municipal Clerks Association
•Parliamentary Procedure
Other local opportunities throughout the year
Examples…
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Media Relations
& Social Media Postings
Word of Caution:
Be cautious when communicating with the media or
posting information on social media sites using your
title so it doesn’t give the impression you are making
a statement or opinion that is representative of the
entire board or commission you serve on.
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All board members receive a town e-mail.
•Use of Town Email for Official Business
•Compliance with Texas Public Information
Act.
•Texas Open Meetings Act Considerations
•Requests for Information
Town Email
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A new manual has been drafted
and will be distributed to each
board member following Town
Council approval.
BOARD & COMMISSION MANUAL
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Questions
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Planning & Zoning Commission
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General Roles and
Responsibilities
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Overview of the Commission
•Established to advise the Town Council on physical development.
•Consists of 7 citizens appointed by the Council.
•Members serve 2-year terms, with staggered appointments.
•Town Council appoints the Chair.
•Commission appoints Vice Chair.
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Purpose and Objectives
•Serve as an advisory board to the Council.
•Address zoning and planning of land and public improvements.
•Provide input on streets, utilities, and civic improvements.
•Recommend annexation plans and regulatory ordinances.
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Powers and Duties
•Recommend a comprehensive master plan for Town development.
•Conduct periodic reviews of the master plan.
•Hold public hearings on zoning changes.
•Recommend changes to zoning plans, maps, and ordinances.
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Powers and Duties Con’t
•Review and act on subdivision/platting proposals.
•Ensure land development aligns with the comprehensive master plan.
•Hold hearings and meetings as mandated by the Council.
•Provide recommendations based on collected information.
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Meetings and Voting
•Meetings are typically held on the 1st Thursday of each month as
needed
•All meetings are subject to the Texas Open Meetings Act
•Quorum: A majority of members (4 members)
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Key Responsibilities
•Ensure compliance with state laws and Town ordinances.
•Uphold the Town’s vision through zoning and planning efforts.
•Support Council in achieving development goals.
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PLANNING & ZONING COMMISSION
COMMUNICATION
MEETING DATE: December 12, 2024
FROM: Matt Cox, Director of Community Development
AGENDA ITEM: Case PD-AMD-24-004 PD 13 Amendment, Tract 1, Ship Shop
Conduct a public hearing to consider testimony and make a recommendation
to the Town Council on a rezoning made by the Applicant, The Ship Shop, to
amend Planned Development District -13 (PD-13), Tract 1 to allow for Truck
and Trailer Rental as an accessory use with outdoor storage and display of
vehicles. The subject property is legally described as The Village at Trophy
Club, Lot 1, approximately 3.79 acres, Denton County, Texas and is generally
located at the northwest corner of Trophy Club Drive and SH 114. The
property is addressed as 2003 E TX-114, Suite 340, Trophy Club, Texas. (Matt
Cox, Community Development Director)
BACKGROUND/SUMMARY: The subject property is Tract 1, Retail Uses, of Planned
Development District-13 (PD-13) and is located at the northwest corner of SH 114 and Trophy
Club Drive. The applicant, The Ship Shop- David W. Sanders, has requested an amendment to
PD-13 to allow for Truck and Trailer Rental as an accessory use with outdoor storage and
display of vehicles.
PROPERTY LOCATION
The Town of Trophy Club’s Zoning Ordinance and PD-13 do not include a definition for Truck
and Trailer Rental and the following definition is proposed:
Truck and Trailer Rental:
The display and offering for rent of trucks (maximum size 26 feet/medium duty) and trailers
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designed to be towed by vehicles.
The following is a summary of the application request and recommendation:
Item for consideration Applicant’s Request Recommendation
Location for Truck & Trailer
Vehicle Parking
Front row of parking along
SH 114
Second row of parking along SH 114
Parking or uses behind retail
center
None No parking behind center
(Trucks beep in reverse per U-Haul
and Fire Lane)
Quantity of Vehicles to be
parked on Tract 1
Cargo Vans 2 full-time
1 additional in-transit
2 full-time
1 additional in-transit
Cargo Trailers
4’x8’, 5’x’8’, 6’x12’
1 full-time Trailer
4 additional in-transit
1 full-time Trailer
2 additional in-transit
Utility Trailers
4’x7’, 5’x8’, 5’x9’, 6’x12’
None requested *
Pick-Up None None
Trucks
10‘, 15’, 20’, 26’
One (1) 10’ truck
Any other size truck would
be an in-transit basis
One (1) 10’ truck
Any other size truck would be an in-
transit basis
PODS None None
Hitch Installation None None
Additional Signage None required None required
Existing Parking Identify a maximum number of spaces
to be utilized for Trailer & Truck
Rental (includes full-time number and
in/out count)
Max. number of business
with Truck and Trailer
Rental accessory use on
Tract 1
One (1) business
Max. number of parking
spaces in middle parking
row to be
dedicated/assigned for U-
Haul
Ten (10) spaces
Existing Parking and Conditions:
PD-13 requires one (1) parking space per 200 square feet of building area. Denton County
Central Appraisal District (DCAD) illustrates the building's square footage to be 37,500 square
feet. The shopping center’s architectural site plan states 187 parking spaces are required, and
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176 spaces are provided.
The proposed parking location on the aerial provided by the applicant identifies a total of 10
parking spaces being dedicated as five (5) spaces truck space and five (5) van spaces. Regular
parking spaces will not accommodate 20 and 26 foot trucks and if parked at an angle, will take
up more spaces.
Field observations have yielded there is no shortage of parking available since on and off-peak
parking demand occurs at varying times. It is recommended the PD amendment identifies a
minimum number of parking spaces for Tract 1 and the suggested number is 165 spaces.
Additionally, the PD amendment shall identify a maximum number of parking spaces dedicated
to the Truck and Trailer Rental accessory use as ten (10) spaces.
Public Hearing Notifications:
Notice of the public hearing was distributed as required by The Town of Trophy Club Zoning
Ordinance and State Law.
BOARD REVIEW/CITIZEN FEEDBACK: At the time of the agenda packet preparation, no inquiry
regarding the parking spaces had been received. No letters in support of or opposition to the
item have been received.
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Ship Shop Application
2. Ship Shop PD Amend Notification Map
ACTIONS/OPTIONS:
Should the Planning and Zoning Commission recommend the PD-13 amendment application for
approval to the Town Council, it is suggested the PD amendment include the following
conditions:
1. Add the definition and accessory use for Truck and Trail Rental use to PD-13, Tract 1 as
outlined in this report;
2. A maximum of one (1) business in Tract 1 shall be permitted to operate the Truck and
Trailer rental accessory use;
3. Relocate truck and trailer rental parking space locations to the middle parking aisle;
4. Prohibit truck and trailer rental parking and activities associated with the use behind
the shopping center;
5. Identify maximum number of full-time and in-transit vans, cargo trailers, utility trailers,
and trucks to be parked at any time;
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6. Provide for minimum number of parking spaces on Tract 1 as 165 spaces exclusive of
the truck and trailer rental spaces;
7. Storage containers will not be permitted to be on display or stored on-site;
8. No hitch installations will occur on-site; and
9. No additional signage for truck and trailer rental is permitted.
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PLANNING & ZONING COMMISSION
COMMUNICATION
MEETING DATE: December 12, 2024
FROM: Matt Cox, Director of Community Development
AGENDA ITEM: Case RP-24-001 The Highlands At Trophy Club, Neighborhood 5, Phase 2B,
Lot 23R, Block G (Gardner Replat)
Conduct a public hearing to consider testimony and make a recommendation
to the Town Council on a replat request made by Deric Gardner on Lot 23R,
Block G of The Highlands at Trophy Club Neighborhood 5, Phase 2B,
approximately 0.292 acres of land, for the addition of unplatted land. The
property is addressed as 2643 Highlands Court and situated in the Rosalinda
Allen Survey, Abstract No. 17, Town of Trophy Club, Denton County, Texas.
(Gardner Replat). (Matt Cox, Community Development Director)
BACKGROUND/SUMMARY: The applicant, Deric Gardner, approached the Town of Trophy Club
to acquire the land behind his lot, between his existing rear lot line and the lift station site for
Trophy Club Municipal Utility District No. 1. The Town sold the land to Mr. Gardner earlier this
year and part of the requirements for the sale included replatting the properties into one lot.
PROPERTY LOCATION
Texas Local Government Code requires property that is five (5) acres and under to be platted to
transfer ownership. Additionally, should the applicant wish to apply for a building permit for
additional structures/expansion of existing structure(s) on the property, the property must be
platted to issue a permit.
Public Hearing Notifications:
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Notice of the public hearing was distributed as required by The Town of Trophy Club Zoning
Ordinance and State Law.
BOARD REVIEW/CITIZEN FEEDBACK: At the time of agenda packet publication, staff has not
received any letters in support of or in opposition to the zoning change request.
FISCAL IMPACT: N/A
LEGAL REVIEW: This item is under review by the Town Attorney.
ATTACHMENTS:
1. Gardner Replat Application
2. Gardner Replat Notice Map
3. Replat Gardner with redline comments
4. The Willow Estates Final Plat Filed
ACTIONS/OPTIONS:
The Replat for The Highlands at Trophy Club, Neighborhood 5, Phase 2B, Lot 23R, Block G is
recommended for approval subject to the following conditions:
1. The Final Plat exhibit shall address the review comments outline in the attachment; and
2. Signatures, certified tax certificate, and required filing fees shall be provided to City
staff prior to filing at the county.
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11-18-24
Matt
$310.00
PLT-000222-2024
00011219
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PLANNING & ZONING COMMISSION
COMMUNICATION
MEETING DATE: December 12, 2024
FROM:
AGENDA ITEM: Consider approval of the September 5, 2024, Planning & Zoning meeting
minutes. (A. Santos)
BACKGROUND/SUMMARY:
BOARD REVIEW/CITIZEN FEEDBACK:
FISCAL IMPACT:
LEGAL REVIEW:
ATTACHMENTS:
1. PZ Meeting Minutes 09.05.2024
ACTIONS/OPTIONS:
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Town of Trophy Club
Special Meeting Minutes
Planning & Zoning Commission
1 Trophy Wood Drive
Trophy Club, Texas 76262
September 5, 2024 6:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairperson Biggs called the September 5, 2024, Planning & Zoning Commission to order at 6:00 PM and
announced a quorum.
Commissioners Present:
Chairperson Michael Biggs
Commissioner Terry Kesterson
Commissioner Paul Jablonski
Commissioner Reginald Barbarin (arrived at 6:51 PM)
Commissioners Absent:
Commissioner Robert Stevens
Vice Chairperson Mike Branum
Staff Present:
Matt Cox, Director of Community Development
Brandon Wright, Town Manager
CITIZEN PRESENTATIONS
There were none.
Chairperson Biggs opened the public meeting at 6:01 PM
REGULAR SESSION
1.Case SUP-24-003 (Pour Sports Alcohol On-Premises)
Conduct a public hearing and consider a recommendation to the Town Council regarding a Specific Use
Permit request by Pour Sports Restaurant for alcohol beverage sales on-premises consumption in
conjunction with restaurant use, located at 2300 E SH 114 #500, Trophy Club, Denton County, Texas
(Matt Cox, Community Development Director).
Matt Cox presented the staff report and was available for questions. Mr. Cox advised that the applicant was
present for questions.
No one spoke in favor or opposition.
Chairperson Biggs closed the public meeting at 6:03 PM
Chairperson Biggs opened the floor for discussion and questions.
Commissioner Kesterson moved to recommend approval on a request for a Specific Use Permit by Pour
Sports Restaurant for alcohol beverage sales on-premises consumption in conjunction with restaurant use,
located at 2300 E SH 114 #500, Trophy Club, Denton County, Texas. The motion was seconded by
Commissioner Barbarin. The motion passed 4-0.
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2.Case ME-24-001 (Pour Sports Meritorious Exception)
Conduct a recommendation to the Town Council on a request for a Meritorious Exception for Pour Sports
Restaurant, generally located at the northeast corner of SH 114 and Trophy Club Drive addressed as
2230 E SH114 Suite #500, Trophy Club, Denton County, Texas (Matt Cox, Community Development
Director).
Matt Cox presented the staff report and was available for questions. Mr. Cox advised that the applicant wa
present for questions.
Anthony Smith, owner and operator of Pour Sports Restaurant, was present and answered questions from
the Commission.
Chairperson Biggs moved to recommend approval on a request for Meritorious Exception by Pour Sport
Restaurant, generally located at the northeast corner of SH 114 and Trophy Club Drive addressed as 2230
E SH 114 Suite #500, Trophy Club, Denton County, Texas. The motion was seconded by Commissioner
Barbari. The motion passed 4-0.
3.Consider approval of the August 1, 2024, Planning and Zoning Commission Meeting Minutes.
Commissioner Kesterson moved to approve the August 1, 2024, Planning and Zoning Commission meeting
minutes. The motion was seconded by Commissioner Jablonski. The motion passed 4-0.
ADJOURN
Commissioner Kesterson moved to adjourn the meeting. The motion was seconded by Commissioner
Barbarin. The motion passed 4-0.
The meeting was adjourned at 6:13 PM.
___________________________ _____________________________________
Chairperson Michael Biggs Alicia Santos, Sr. Administrative Assistant
Planning & Zoning Commission Town of Trophy Club, TX
Town of Trophy Club, TX
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