11.10.2025 TC Agenda Packet
TOWN OF TROPHY CLUB TOWN COUNCIL
WORK SESSION AND REGULAR MEETING AGENDA
November 10, 2025
6:00 PM
Council Chambers
1 Trophy Wood Drive
Trophy Club, Texas 76262
CALL WORK SESSION TO ORDER AND ANNOUNCE A QUORUM
WORK SESSION ITEM
1. Presentation and discussion of the proposed roundabout concept plan and other improvements for the
Bobcat Traffic Improvement Project. (Matt Cox, Director of Community Development)
INVOCATION led by Pastor Joel Quilé, Bara Church
ADJOURN WORK SESSION
CALL REGULAR MEETING TO ORDER (immediately following Work Session or 7:00 p.m., whichever
is later)
PLEDGES led by Council Member
Pledge of Allegiance to the American Flag
Pledge of Allegiance to the Texas Flag
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter pursuant to Texas Government
Code 551.007. The Council is not permitted to discuss or take action on any presentations made
concerning matters that are not listed on the agenda. Presentations are limited to matters over which the
Council has authority. Speakers have up to three (3) minutes or the time limit determined by the Presiding
Officer. Each speaker is requested to complete the Speaker’s Form prior to speaking or may email
mayorandcouncil@trophyclub.org
COMMUNITY SPOTLIGHT
2. Working for You... Trophy Club
a) Update from Town Council Members
Page 1 of 104
b) Update from Town Manager (Brandon Wright, Town Manager)
c) Quick Civic Tip (Dean Roggia, Town Attorney)
CONSENT AGENDA
This part of the agenda consists of non-controversial, or "housekeeping" items required by law. Items may
be removed from Consent by any council member by making such request prior to a motion and vote.
3. Consider approval of the October 27, 2025, Town Council regular meeting minutes. (Tammy Dixon,
Town Secretary)
4. Consider accepting the third quarter investment report for FY 2025. (April Duvall, Director of Finance)
5. Consider accepting the fourth quarter investment report for FY 2025. (April Duvall, Director of Finance)
6. Consider authorizing the Town Manager to negotiate and execute an audit services engagement letter
and agreement amendment with Forvis Mazars, LLP for the FY 2025 annual audit. (April Duvall,
Director of Finance)
7. Consider authorizing the Town Manager to negotiate and execute a construction contract with Axis
Contracting, Inc. for the 2025 Street Projects including Forest Hill Drive, Palmetto Court, and Paint Rock
Court in the amount of $1,722,534.75. (Matt Cox, Director of Community Development)
8. Consider authorizing the Town Manager to negotiate and execute a professional services agreement
with Teague Nall and Perkins, Inc. in a not-to-exceed amount of $730,000 for survey, utility engineering,
civil engineering, bidding and construction administration, and construction inspection services for the
2026 Capital Improvement Street Projects including Oakmont Drive, Roaring Creek Court, and
Greenbriar Court. (Matt Cox, Director of Community Development)
9. Consider acceptance of the completed construction work for the Inverness Drive Drainage
Improvements Project and authorize final acceptance of the project, beginning the two-year
maintenance bond period. (Matt Cox, Director of Community Development)
INDIVIDUAL ITEMS
10. Consider a resolution of the Town of Trophy Club, Texas, casting votes for the Denton Central
Appraisal District Board of Directors. (Tammy Dixon, Town Secretary)
EXECUTIVE SESSION
Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following:
11. Section 551.074 Personnel Matters to deliberate the employment, evaluation, and/or duties of a public
officer or employee:
b) Town Manager
RECONVENE INTO REGULAR SESSION
The Town Council may convene into executive session to discuss posted items as allowed by Texas Government Code Sections
551.071 through 551.076 and Section 551.087.
I do hereby certify that the notice of meeting was posted on the bulletin board at the Town Hall for the Town of Trophy Club, Texas, in a
place convenient and readily accessible to the general public at all times on the following date and time: November 4, 2025 at 2:20
Page 2 of 104
p.m., and said Notice of Meeting was also posted concurrently on the Town’s website in accordance with Texas Government Code Ch.
551.
Tammy Dixon, Town Secretary
• In accordance with section 551.127 of the Texas Government Code (Open Meeting Act) this meeting will be an in-person
meeting with either a member of Town Council, staff, or consultant, participating by video conference. The public meeting
location will be Trophy Club Town Hall, 1 Trophy Wood Drive, Texas. The Mayor, as presiding officer of Town Council, and a
quorum of the Town Council will be physically present at this location. The location where the Mayor is physically present shall
be open to the public during the open portions of the meeting.
• BUDGET STATEMENT: Pursuant to Section 551.043, Government Code, the following taxpayer impact statement must be on
the Town Council meeting agenda at which the Town Council will discuss or adopt a budget for the Town of Trophy Club: For
an average-valued homestead property ($714,324.00), the Town’s portion of the property tax bill in dollars for the current fiscal
year (FY2025) is $2,967.79, the Town’s portion of the property tax bill for the upcoming fiscal year (FY2026) for the same
property if the proposed budget is adopted is estimated to be $2,949.19, and the Town’s portion of the property tax bill in
dollars for the upcoming fiscal year (FY2026) for the same property if a budget funded at the no-new-revenue rate under
Chapter 26, Tax Code, is adopted is estimated to be $2,809.82.
• If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s
Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you.
Page 3 of 104
BOBCAT BLVD. IMPROVEMENTS
ROUNDABOUT AND TURN LANE
Town Council Meeting
November 10, 2025
SCHEMATIC DESIGN
Page 4 of 104
2
Existing
Conditions
Page 5 of 104
Page 6 of 104
4
Proposed Improvements
Page 7 of 104
•Crosswalks will not be
installed at the roundabout
•Improvements will be
provided to restrict
pedestrian access and direct
pedestrians to the crosswalks.
OVERALL LAYOUT
Page 8 of 104
LANE MODIFICATIONS
Page 9 of 104
ROUNDABOUT LAYOUT
Page 10 of 104
ROUNDABOUT DESIGN
Page 11 of 104
Page 12 of 104
TRAFFIC CONTROL PLAN
•The construction will be phased
to build half of the roundabout
at each time and direct 2-way
traffic to one side of Bobcat
Boulevard
•This will also require closure of
Marshall Creek Road connection
at Bobcat Boulevard
•The traffic control plan and
sequencing will be coordinated
with the City of Roanoke
Page 13 of 104
•Project Timeline
(subject to land acquisitions, utility work and weather)
•50% CD – December 2025
•90% CD – January 2026
•100% CD – February 2026
•Bidding – March 2026
•Council Approval – April 2026
•Pre-Construction Mtg – May 2026
•Construction – June 2026 to June 2027
•Total Budget - $4.5 million
•TNP Contract - $686,000
(includes survey, SUE, engineering, landscape
architecture, construction inspections, ROW
acquisitions and easements.
•Remaining Budget - $3.8 million
PROJECT TIMELINE & BUDGET
Page 14 of 104
12
QUESTIONS/DISCUSSION
Page 15 of 104
TOWN COUNCIL COMMUNICATION
MEETING DATE: November 10, 2025
FROM: Tammy Dixon, Town Secretary
AGENDA ITEM: Consider approval of the October 27, 2025, Town Council regular meeting
minutes. (Tammy Dixon, Town Secretary)
BACKGROUND/SUMMARY: The Town Council held a regular meeting on October 27, 2025.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. 10.27.2025 TC Meeting Minutes draft
ACTIONS/OPTIONS:
Move to approve the October 27, 2025, Town Council regular meeting minutes.
Page 16 of 104
Town of Trophy Club
Town Council Regular Meeting
Meeting Minutes – October 27, 2025, 7:00 p.m.
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the meeting to order at 7:00 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Rhylan Rowe, Mayor Pro Tem
Stacey Bauer, Council Member Place 1
Jeff Beach, Council Member Place 2
Dennis Sheridan, Council Member Place 3
Garry Ash, Council Member Place 5
Steve Flynn, Council Member Place 6
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Chase Ellis, Director of Parks and Recreation
Jason Wise, Fire Chief
Matt Cox, Director of Community Development
Patrick Arata, Police Chief
Denise Deprato, Director of Human Resources
Tamara Smith, Assistant to the Town Manager
Jill Lind, Director of Communications
April Duvall, Director of Finance
INVOCATION
Rev. Katherine Tang, led the invocation.
PLEDGES
Council Member Sheridan led the Pledge of Allegiance to the American and Texas
Flags.
PUBLIC COMMENTS
There were none.
Page 17 of 104
Town Council Meeting Minutes – October 27, 2025 Page 2
COMMUNITY SPOTLIGHT
1. Working for You... Trophy Club
a) Update from Town Council Members
Mayor Tiffany recognized Breast Cancer Awareness Month, emphasizing its
history, purpose, and community impact in promoting early detection and support for
those affected by the disease.
Council Members and staff wore the Fire Department’s specially designed Breast
Cancer Awareness shirts to show solidarity and support recognizing Breast Cancer
Awareness Month.
Council Member Flynn provided background on the recent Rotary Club First
Responder Recognition event, thanking staff and the Police and Fire Departments for
their contributions.
Mayor Tiffany announced that she, along with Council Member Sheridan and Town
Manager Wright, would attend the Texas Municipal League (TML) Conference in Fort
Worth.
b) Update from Town Manager (Brandon Wright, Town Manager)
Town Manager Wright provided the following update:
• Early Voting continues through October 31, 2025, for the November 4 election.
• Fire Station Open House: November 1, 10 a.m.–2 p.m.
• Pickleball Courts Grand Opening: November 4, 10 a.m., Harmony Park.
• Movie in the Park: November 7, 5–7 p.m., Harmony Park
• Veterans Day Ceremony: November 11, 11 a.m., Independence Park.
Upcoming Meetings:
• Ethics Review Commission – November 4, 6 p.m.
• Zoning Board of Adjustment – November 6, 6 p.m.
• Town Council Work Session and Regular meeting – November 10, 6 p.m.
c) Quick Civic Tip (Dean Roggia, Town Attorney)
Town Attorney Dean Roggia provided an overview of the Town Charter provision
outlining the Town Manager’s duties to implement Council policy and assist in policy
development.
CONSENT AGENDA
Mayor Tiffany requested item 7 be removed from the Consent Agenda.
Page 18 of 104
Town Council Meeting Minutes – October 27, 2025 Page 3
2. Consider approval of the October 13, 2025, Town Council Work Session and
Regular Meeting Minutes and the October 20, 2025, Joint Parks and Recreation
Board/Town Council Meeting Minutes. (Tammy Dixon, Town Secretary)
3. Consider authorizing the Town Manager to negotiate and execute an on -demand
concrete lifting services contract with Nortex Concrete Lift & Stabilization through
November 30, 2029, in an annual fiscal-year amount not to exceed $75,000. (Matt
Cox, Director of Community Development)
4. Consider authorizing the Town Manager to negotiate and execute a purchase
agreement for eight APX 8500 all-band mobile radios with Motorola in the amount
of $76,456.80. (Jason Wise, Fire Chief)
5. Consider authorizing the Town Manager to negotiate and execute a three -year
purchase and professional services agreement with Symonds Flags and Poles,
Inc. in an amount not to exceed $35,000 for the purchase of flags and related
maintenance and repair services. (Jason Wise, Fire Chief)
6. Consider authorizing the Town Manager to negotiate and execute a purchase
agreement with Turf and Soil Management, LLC for the procurement of an ABI
Force Z-23 Laser Grading Machine in the amount of $34,999. (Chase Ellis,
Director of Parks & Recreation)
7. Consider a resolution adopting the updated Human Resource Policies, Travel and
Training Policy, and Artificial Intelligence Policy. (Denise Deprato, Director of
Human Resources) Removed from Consent.
8. Consider approval of the 2026 Town Council Meeting Calendar. (Tammy Dixon,
Town Secretary)
Council Member Sheridan moved to approve Consent Items 2-6 and 8. Council
Member Flynn seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Rowe, Tiffany, Sheridan, Ash, Flynn
NAYES: None
VOTE: 7-0
INDIVIDUAL ITEMS
7. Consider a resolution adopting the updated Human Resource Policies, Travel and
Training Policy, and Artificial Intelligence Policy. (Denise Deprato, Director of
Human Resources)
Town Manager Wright explained that additional language was added to clarify the
Police Department’s use of AI technologies in accordance with state law.
Page 19 of 104
Town Council Meeting Minutes – October 27, 2025 Page 4
Council discussed references to elected officials within HR policies, debating
whether such references should remain under HR or be addressed solely through the
Town’s Ethics Ordinance or Council Rules and Procedures Manual.
Consensus was reached to remove references to “elected officials” from HR
policies and incorporate relevant provisions into the Rules and Procedures Manual.
Council Member Sheridan moved to approve Resolution No. 2025-23 adopting the
updated Human Resource Policies, Travel and Training Policy, and Artificial Intelligence
Policy as presented with the deletion of “elected officials” references. Council Member
Rowe seconded the motion. The caption of the resolution reads as follows:
RESOLUTION NO. 2025-23
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, APPROVING THE HUMAN RESOURCES POLICIES, A COPY OF WHICH IS
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “A”; APPROVING
THE TRAVEL AND TRAINING POLICY, ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT “B”; AND APPROVING THE ARTIFICIAL INTELLIGENCE (AI)
POLICY, ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “C”;
AUTHORIZING THE TOWN MANAGER TO MAKE MINISTERIAL REVISIONS TO SAID
POLICIES; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Rowe, Tiffany, Sheridan, Ash, Flynn
NAYES: None
VOTE: 7-0
9. Consider acceptance of the small area plan for The Grove at TC. (Tamara Smith,
Assistant to the Town Manager)
Town Manager Wright presented the final draft of the Small Area Plan, noting that
all references to residential development were revised to specify “owner -occupied
residential” and that green spaces are to be integrated within commercial developments.
Council Member Flynn moved to accept the small area plan for The Groe at TC.
Council Member Beach seconded the motion.
VOTE ON MOTION
AYES: Beach, Rowe, Tiffany, Ash, Flynn
NAYES: Bauer, Sheridan
VOTE: 5-2
10. First Reading: Consider a resolution approving the Grace Development Thrive
Business Grant application and authorizing the Town Manager to negotiate and
execute a performance agreement with the grantee in the amount of $20,000 as
recommended by the Trophy Club Economic Development Corporation. (Tamara
Smith, Assistant to the Town Manager)
Page 20 of 104
Town Council Meeting Minutes – October 27, 2025 Page 5
Town Manager Wright presented the item.
Town Secretary Dixon provided the first reading. No action taken.
11. Second Reading: Consider a resolution approving the Grace Development Thrive
Business Grant application and authorizing the Town Manager to negotiate and
execute a performance agreement with the grantee in the amount of $20,000 as
recommended by the Trophy Club Economic Development Corporation. (Tamara
Smith, Assistant to the Town Manager)
Town Secretary Dixon provided the second reading.
Council Member Rowe expressed opposition to the grant, citing concerns about
the program’s effectiveness and equity. In response, Mayor Tiffany noted prior successful
projects funded through the program, including upgrades completed by Knife & Fork and
Jolly Orthodontics.
Council Member Beach moved to approve Resolution No. 2025-24 approving the
Grace Development Thrive Business Grant application and authorizing the Town
Manager to negotiate and execute a performance agreement with the grantee in the
amount of $20,000 as recommended by the Trophy Club Economic Development
Corporation. Council Member Sheridan seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Tiffany, Sheridan, Flynn
NAYES: Rowe, Ash
VOTE: 5-2
ADJOURNMENT
Mayor Tiffany adjourned the regular meeting at 7:44 p.m.
____________________________
Jeannette Tiffany, Mayor
Attest:
_______________________________
Tammy Dixon, Town Secretary
Page 21 of 104
TOWN COUNCIL COMMUNICATION
MEETING DATE: November 10, 2025
FROM: April Duvall, Director of Finance
AGENDA ITEM: Consider accepting the third quarter investment report for FY 2025. (April
Duvall, Director of Finance)
BACKGROUND/SUMMARY:
The third quarter investment report, prepared by Valley View Consulting, LLC, provides an
overview of the Town's investment portfolio performance, strategy, holdings, and compliance
for the third quarter of FY 2025. The Town’s current interest-bearing accounts had an ending
market value of $43,280,912 as of June 30, 2025, representing a decrease of $340,852 since
March 31, 2025.
The Town primarily collects property tax revenue during the first and second quarters of the
fiscal year. The portfolio composition consists of 86% in Money Market and Local Government
Investment Pools, 12% in Certificates of Deposit and Securities, and 2% in Demand Accounts.
The portfolio maintains strong liquidity, with a weighted average life of 36 days.
The total average yield for the quarter was 4.35%, slightly higher than the average rolling 6-
month Treasury Bill yield of 4.27% for the same period. A substantial portion of the Town’s
investments remains in the InterBank Insured Cash Sweep (ICS) account to capitalize on the
fund’s liquidity and its 4.65% yield.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The accrued interest for the current quarter amounts to $468,846,
contributing to the Town's year-to-date interest earnings of $1,372,193 in FY 2025.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Investment Report
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to accept the third quarter investment report
for FY 2025.
Page 22 of 104
QUARTERLY INVESTMENT REPORT
For the Quarter Ended
June 30, 2025
Prepared by
Valley View Consulting, L.L.C.
Investment Officer/Finance Manager
Chief Financial Analyst
Disclaimer:These reports were compiled using information provided by the Town.No procedures were performed to test the accuracy
or completeness of this information.The market values included in these reports were obtained by Valley View Consulting,L.L.C.from
sources believed to be accurate and represent proprietary valuation.Due to market fluctuations these levels are not necessarily
reflective of current liquidation values.Yield calculations are not determined using standard performance formulas,are not
representative of total return yields, and do not account for investment advisor fees.
The investment portfolio of the Town of Trophy Club is in compliance with the Public Funds Investment Act and the
Investment Policy and Strategies.
Page 23 of 104
Strategy Summary
Quarter End Results by Investment Category:
Asset Type Ave. Yield Book Value Market Value Ave. Yield Book Value Market Value
Demand Accounts 0.92%1,308,655$ 1,308,655$ 0.66%1,056,122$ 1,056,122$
Money Markets/Local Gov't Investment Pools 4.46%33,119,443 33,119,443 4.45%37,187,634 37,187,634
CDs/Securities 4.80%9,186,590.26 9,196,665.98 4.34%5,028,196 5,037,157
Totals 4.42%43,614,688$ 43,624,764$ 4.35%43,271,951$ 43,280,912$
Current Quarter Average Yield (1) Fiscal Year-to-Date Average Yield (2)
Total Portfolio 4.35%Total Portfolio 4.44%
Rolling Three Month Treasury 4.37%Rolling Three Month Treasury 4.42%
Rolling Six Month Treasury 4.27%Rolling Six Month Treasury 4.42%
TexPool 4.30%TexPool 4.40%
Interest Revenue (Approximate)
Quarterly Interest Income 468,846$
Year-to-date Interest Income 1,372,193$
(1) Current Quarter Average Yield - based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not considered. The yield for the reporting month
is used for bank, pool, and money market balances.
(2) Fiscal Year-to-Date Average Yields - calculated using quarter end report yields and adjusted book values and does not reflect a total return analysis or account for advisory fees.
March 31, 2025 June 30, 2025
Town of Trophy Club Valley View Consulting, L.L.C.1
Page 24 of 104
Economic Overview6/30/2025The Federal Open Market Committee (FOMC) kept the Fed Funds target range at 4.25% - 4.50% (Effective Fed Funds trade +/-4.33%). Expectations for additional rate cuts are volatile with current estimates for two 0.25% cuts projected late 2025. June Non-Farm Payroll added +147k new jobs, prior months' revisions increased the Three Month Rolling Average to +150k (from the previous +135k). First Quarter 2025 final estimate GDP declined slightly to -0.5%. An Import surge increased the trade deficit. The S&P 500 Stock Index reached a new high (+/-6,175) from February'sprevious high (over 6,115). The yield curve still bottoms out in the 2-3 year maturity section. Crude Oil remains below $70 per barrel. Inflation continues above the FOMC 2% target (Core PCE +/-2.7% and Core CPI +/-2.8%). Uncertainty abounds throughout global economic outlooks, tariff negotiations and violent political disruptions.01,0002,0003,0004,0005,0006,0007,000S&P 5000.000.501.001.502.002.503.003.504.004.505.005.506.00US Treasury Historical Yields - Since Nov 2018Six Month T-BillTwo Year T-NoteTen Year T-Note0.001.002.003.004.005.006.00Treasury Yield CurvesJune 30, 2024March 31, 2025June 30, 20250.000.501.001.502.002.503.003.504.004.505.005.506.00US Treasury Historical Yields - Since 2006Six Month T-BillTwo Year T-NoteTen Year T-NoteAll numbers estimated and subject to change.Valley View Consulting, L.L.C.2Page 25 of 104
Investment Holdings
Coupon/Maturity Settlement Book Market Market Life
Description Ratings Discount Date Date Par Value Value Price Value (days)Yield
PlainsCapital Bank - Cash 0.66%07/01/25 06/30/25 1,056,122$ 1,056,122$ 1.00 1,056,122$ 1 0.66%
InterBank Money Market Account 4.75%07/01/25 06/30/25 249,952 249,952 1.00 249,952 1 4.75%
InterBank IntraFi MMA 4.65%07/01/25 06/30/25 17,142,854 17,142,854 1.00 17,142,854 1 4.65%
TexPool LGIP AAAm 4.30%07/01/25 06/30/25 15,565,623 15,565,623 1.00 15,565,623 1 4.30%
TexasCLASS LGIP-Gov't AAAm 4.22%07/01/25 06/30/25 4,229,206 4,229,206 1.00 4,229,206 1 4.22%
UBank CD 4.43%10/24/25 10/24/24 2,044,423 2,044,423 100.00 2,044,423 116 4.50%
US Treasury 3.75%08/31/26 11/06/24 3,000,000 2,983,773 99.76 2,992,734 427 4.23%
43,288,178$ 43,271,951$ 43,280,912$ 36 4.35%
(1)(2)
June 30, 2025
(1) Weighted average life - For purposes of calculating weighted average life, bank accounts, pools and money market funds are assumed to have an one day maturity.
(2) Weighted average yield to maturity - The weighted average yield to maturity is based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not
considered. The yield for the reporting month is used for bank accounts, pools and money market funds.
(3) Effective Blended Rate - Stated Earnings Credit Rate (0.70%) and GAIC Interest Rate (0.40%) adjusted for Balance Assessment fee and then calculated as a Weighted Average Yield.
Town of Trophy Club Valley View Consulting, L.L.C.3
Page 26 of 104
Demand
Accounts
2%
MMA/MMF/LGIP
86%
CDs/Securities
12%
Portfolio Composition
$0
$5
$10
$15
$20
$25
$30
$35
$40
$45
$50
Total Portfolio (Millions)
Quarter End Book Value
0.00
1.00
2.00
3.00
4.00
5.00
6.00
Total Portfolio Performance
TexPool Weighted Average Yield
Rolling 6 Month T-Bill
$0
$5
$10
$15
$20
$25
$30
$35
$40
Distribution by Maturity (Millions)
Town of Trophy Club Valley View Consulting, L.L.C.4
Page 27 of 104
Book & Market Value Comparison
Issuer/Description Yield Maturity
Date
Book Value
03/31/25 Increases Decreases Book Value
06/30/25
Market Value
03/31/25
Change in
Market Value
Market Value
06/30/25
PlainsCapital Bank - Cash 0.66%07/01/25 1,212,537$ –$ (156,415)$ 1,056,122$ 1,212,537$ (156,415)$ 1,056,122$
PlainsCapital Bank - ICS Sweep 4.84%07/01/25 96,118 – (96,118) – 96,118 (96,118) –
InterBank Money Market Account 4.75%07/01/25 249,984 – (32) 249,952 249,984 (32) 249,952
InterBank IntraFi MMA 4.65%07/01/25 13,267,525 3,875,328 – 17,142,854 13,267,525 3,875,328 17,142,854
TexPool LGIP 4.30%07/01/25 15,934,436 – (368,813) 15,565,623 15,934,436 (368,813) 15,565,623
TexasCLASS LGIP-Gov't 4.22%07/01/25 3,667,498 561,708 – 4,229,206 3,667,498 561,708 4,229,206
East West Bank CD 5.35%06/16/25 4,183,943 – (4,183,943) – 4,183,943 (4,183,943) –
UBank CD 4.50%10/24/25 2,022,332 22,091 – 2,044,423 2,022,332 22,091 2,044,423
US Treasury 4.23%08/31/26 2,980,315 3,458 – 2,983,773 2,990,391 2,344 2,992,734
TOTAL / AVERAGE 4.35%43,614,688$ 4,462,585$ (4,805,322)$ 43,271,951$ 43,624,764$ (343,852)$ 43,280,912$
Town of Trophy Club Valley View Consulting, L.L.C.5
Page 28 of 104
Allocation
June 30, 2025
Book Value
Total General
Fund Debt Service
Storm
Drainage
Utility
EDC
Hotel
Occupancy
Tax
Parkland
Dedication
PlainsCapital Bank - Cash 1,056,122$ 898,164$ –$ –$ –$ 157,958$ –$
InterBank Money Market 249,952 124,976 – – – – –
InterBank IntraFi MMA 17,142,854 6,279,026 – – – – –
TexPool LGIP 15,565,623 8,946,208 2,078,546 2,096,815 2,444,053 – –
TexasCLASS LGIP-Gov't 4,229,206 – – – – 3,579,186 650,020
UBank CD 2,044,423 2,044,423 – – – – –
US Treasury 2,983,773 2,983,773 – – – – –
Total 43,271,951$ 21,276,570$ 2,078,546$ 2,096,815$ 2,444,053$ 3,737,143$ 650,020$
Market Value
Total General
Fund Debt Service
Storm
Drainage
Utility
EDC
Hotel
Occupancy
Tax
Parkland
Dedication
PlainsCapital Bank - Cash 1,056,122$ 898,164$ –$ –$ –$ 157,958$ –$
InterBank Money Market 249,952 124,976 – – – – –
InterBank IntraFi MMA 17,142,854 6,279,026 – – – – –
TexPool LGIP 15,565,623 8,946,208 2,078,546 2,096,815 2,444,053 – –
TexasCLASS LGIP-Gov't 4,229,206 – – – – 3,579,186 650,020
– – – – – –
UBank CD 2,044,423 2,044,423 – – – – –
US Treasury 2,992,734 2,992,734 – – – – –
Total 43,280,912$ 21,285,531$ 2,078,546$ 2,096,815$ 2,444,053$ 3,737,143$ 650,020$
Town of Trophy Club Valley View Consulting, L.L.C.6
Page 29 of 104
Allocation
June 30, 2025
Book Value
PlainsCapital Bank - Cash
InterBank Money Market
InterBank IntraFi MMA
TexPool LGIP
TexasCLASS LGIP-Gov't
UBank CD
US Treasury
Total
Market Value
PlainsCapital Bank - Cash
InterBank Money Market
InterBank IntraFi MMA
TexPool LGIP
TexasCLASS LGIP-Gov't
UBank CD
US Treasury
Total
(Continued)
2021 CO
Bond Funds
2023 CO
Bond Funds ARPA FUNDS
–$ –$–$
– 124,976 –
2,591,005 7,260,456 1,012,367
– – –
– – –
– – –
– – –
2,591,005$ 7,385,431$ 1,012,367$
2021 CO
Bond Funds
2023 CO
Bond Funds ARPA FUNDS
–$ –$–$
– 124,976 –
2,591,005 7,260,456 1,012,367
– – –
– – –
– – –
– – –
2,591,005$ 7,385,431$ 1,012,367$
Town of Trophy Club Valley View Consulting, L.L.C.7
Page 30 of 104
Allocation
March 31, 2025
Book Value
Total General
Fund Debt Service
Storm
Drainage
Utility
EDC
Hotel
Occupancy
Tax
Parkland
Dedication
PlainsCapital Bank - Cash 1,212,537$ 844,601$ –$ –$ –$ 367,936$ –$
PlainsCapital Bank - ICS Sweep 96,118 96,118 – – – – –
InterBank Money Market 249,984 124,992 – – – – –
InterBank IntraFi MMA 13,267,525 6,205,205 – – – – –
TexPool LGIP 15,934,436 10,341,211 1,820,864 1,883,433 1,888,928 – –
TexasCLASS LGIP-Gov't 3,667,498 – – – – 3,174,716 492,782
East West Bank CD 4,183,943 – – – – – –
UBank CD 2,022,332 2,022,332 – – – – –
US Treasury 2,980,315 2,980,315 – – – – –
Total 43,614,688$ 22,614,773$ 1,820,864$ 1,883,433$ 1,888,928$ 3,542,652$ 492,782$
Market Value
Total General
Fund Debt Service
Storm
Drainage
Utility
EDC
Hotel
Occupancy
Tax
Parkland
Dedication
PlainsCapital Bank - Cash 1,212,537$ 844,601$ –$ –$ –$ 367,936$ –$
PlainsCapital Bank - ICS Sweep 96,118 96,118 – – – – –
InterBank Money Market 249,984 124,992 – – – – –
InterBank IntraFi MMA 13,267,525 6,205,205 – – – – –
TexPool LGIP 15,934,436 10,341,211 1,820,864 1,883,433 1,888,928 – –
TexasCLASS LGIP-Gov't 3,667,498 – – – – 3,174,716 492,782
– – – – – –
East West Bank CD 4,183,943 – – – – – –
UBank CD 2,022,332 2,022,332 – – – – –
US Treasury 2,990,391 2,990,391 – – – – –
Total 43,624,764$ 22,624,849$ 1,820,864$ 1,883,433$ 1,888,928$ 3,542,652$ 492,782$
Town of Trophy Club Valley View Consulting, L.L.C.8
Page 31 of 104
Allocation
March 31, 2025
Book Value
PlainsCapital Bank - Cash
PlainsCapital Bank - ICS Sweep
InterBank Money Market
InterBank IntraFi MMA
TexPool LGIP
TexasCLASS LGIP-Gov't
East West Bank CD
UBank CD
US Treasury
Total
Market Value
PlainsCapital Bank - Cash
PlainsCapital Bank - ICS Sweep
InterBank Money Market
InterBank IntraFi MMA
TexPool LGIP
TexasCLASS LGIP-Gov't
East West Bank CD
UBank CD
US Treasury
Total
(Continued)
2021 CO
Bond Funds
2023 CO
Bond Funds CIP Funds
–$ –$ –$
– – –
– – 124,992
4,960,227 2,102,093 –
– – –
– – –
– 4,183,943 –
– – –
– – –
4,960,227$ 6,286,036$ 124,992$
2021 CO
Bond Funds
2023 CO
Bond Funds CIP Funds
–$ –$ –$
– – –
– – 124,992
4,960,227 2,102,093 –
– – –
– – –
– – –
– 4,183,943 –
– – –
– – –
4,960,227$ 6,286,036$ 124,992$
Town of Trophy Club Valley View Consulting, L.L.C.9
Page 32 of 104
TOWN COUNCIL COMMUNICATION
MEETING DATE: November 10, 2025
FROM: April Duvall, Director of Finance
AGENDA ITEM: Consider accepting the fourth quarter investment report for FY 2025. (April
Duvall, Director of Finance)
BACKGROUND/SUMMARY:
The fourth quarter investment report, prepared by Valley View Consulting, LLC, provides an
overview of the Town's investment portfolio performance, strategy, holdings, and compliance
for the fourth quarter of FY 2025. The Town’s current interest-bearing accounts had an ending
market value of $38,073,965 as of September 30, 2025, representing a decrease of $5,206,947
since June 30, 2025.
The Town primarily collects property tax revenue during the first and second quarters of the
fiscal year. The portfolio composition consists of 84% in money market and local government
investment pools, 13% in certificates of deposit and securities, and 3% in demand accounts.
This reflects an increase of $7,562,556 in cash compared to the same period last year.
The total average yield for the quarter was 4.22%, slightly higher than the average rolling six-
month Treasury Bill yield of 4.17% for the same period. A substantial portion of the Town’s
investments remains in the InterBank Insured Cash Sweep (ICS) account to take advantage of
the fund’s liquidity and its 4.40% yield.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The accrued interest for the current quarter amounts to $443,123,
contributing to the Town's year-to-date interest earnings of $1,815,316 in FY 2025.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Investment Report
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to accept the fourth quarter investment report
for FY 2025.
Page 33 of 104
QUARTERLY INVESTMENT REPORT
For the Quarter Ended
September 30, 2025
Prepared by
Valley View Consulting, L.L.C.
Investment Officer/Finance Manager
Chief Financial Analyst
Disclaimer:These reports were compiled using information provided by the Town.No procedures were performed to test the accuracy
or completeness of this information.The market values included in these reports were obtained by Valley View Consulting,L.L.C.from
sources believed to be accurate and represent proprietary valuation.Due to market fluctuations these levels are not necessarily
reflective of current liquidation values.Yield calculations are not determined using standard performance formulas,are not
representative of total return yields, and do not account for investment advisor fees.
The investment portfolio of the Town of Trophy Club is in compliance with the Public Funds Investment Act and the
Investment Policy and Strategies.
Page 34 of 104
FYE Results by Investment Category:
Asset Type Ave. Yield Book Value Market Value Ave. Yield Book Value Market Value
Demand Accounts 0.69%1,053,348$ 1,053,348$ 0.72%1,182,020$ 1,182,020$
Money Markets/Local Gov't Investment Pools 5.15%29,458,061 29,458,061 4.33%31,824,943 31,824,943
Totals 30,511,409$ 30,511,409$ 38,061,235$ 38,073,965$
Fourth Quarter-End Yield 5.06%4.22%
Average Quarter-End Yields (1):
2024 Fiscal Year 2025 Fiscal Year
Trophy Club 5.28%4.38%
Rolling Three Month Treasury 5.42%4.38%
Rolling Six Month Treasury 5.34%4.35%
TexPool 5.29%4.36%
Fiscal YTD Interest Earnings 2,011,192$ (Approximate)1,815,316$ (Approximate)
(1)Average Quarterly Yield calculated using quarter-end report average yield and adjusted book value.
September 30, 2024 September 30, 2025
Annual Comparison
Town of Trophy Club Valley View Consulting, L.L.C.1
Page 35 of 104
Strategy Summary
Quarter End Results by Investment Category:
Asset Type Ave. Yield Book Value Market Value Ave. Yield Book Value Market Value
Demand Accounts 0.66%1,056,122$ 1,056,122$ 0.72%1,182,020$ 1,182,020$
Money Markets/Local Gov't Investment Pools 4.45%37,187,634 37,187,634 4.33%31,824,943 31,824,943
CDs/Securities 4.34%5,028,195.72 5,037,156.91 4.34%5,054,272 5,067,003
Totals 4.35%43,271,951$ 43,280,912$ 4.22%38,061,235$ 38,073,965$
Current Quarter Average Yield (1) Fiscal Year-to-Date Average Yield (2)
Total Portfolio 4.22%Total Portfolio 4.38%
Rolling Three Month Treasury 4.24%Rolling Three Month Treasury 4.38%
Rolling Six Month Treasury 4.17%Rolling Six Month Treasury 4.35%
TexPool 4.25%TexPool 4.36%
Interest Revenue (Approximate)
Quarterly Interest Income 443,123$
Year-to-date Interest Income 1,815,316$
(1)Current Quarter Average Yield - based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not considered. The yield for the reporting month
is used for bank, pool, and money market balances.
(2)Fiscal Year-to-Date Average Yields - calculated using quarter end report yields and adjusted book values and does not reflect a total return analysis or account for advisory fees.
June 30, 2025 September 30, 2025
Town of Trophy Club Valley View Consulting, L.L.C.2
Page 36 of 104
Economic Overview9/30/2025The Federal Open Market Committee (FOMC) cut the Fed Funds target range to 4.00% - 4.25% September 17th (Effective Fed Funds trade +/-4.08%). Expectations for additional rate cuts remain - projecting two more 0.25% cuts before year-end. Sep Non-Farm Payroll was delayed by the government shut down. Second Quarter 2025 GDP (final) increased to + 3.8%. The S&P 500 Stock Index continued climbing and reached a new high (+/-6,700). The yield curve condensed with a slight upward slope. Crude Oil remains in the low $60s. Inflation continues above the FOMC 2% target (Core PCE +/-2.9% and Core CPI +/-3.1%). The Markets still face uncertain economic outlooks, tariff impacts and political conflicts. 01,0002,0003,0004,0005,0006,0007,0008,000S&P 5000.000.501.001.502.002.503.003.504.004.505.005.506.00US Treasury Historical Yields - Since Nov 2018Six Month T-BillTwo Year T-NoteTen Year T-Note0.001.002.003.004.005.006.00Treasury Yield CurvesSeptember 30, 2024June 30, 2025September 30, 20250.000.501.001.502.002.503.003.504.004.505.005.506.00US Treasury Historical Yields - Since 2006Six Month T-BillTwo Year T-NoteTen Year T-NoteAll numbers estimated and subject to change.Valley View Consulting, L.L.C.3Page 37 of 104
Investment Holdings
Coupon/Maturity Settlement Book Market Market Life
Description Ratings Discount Date Date Par Value Value Price Value (days)Yield
PlainsCapital Bank - Cash 0.72%10/01/25 09/30/25 1,182,020$ 1,182,020$ 1.00 1,182,020$ 1 0.72%
InterBank Money Market Account 4.64%10/01/25 09/30/25 249,930 249,930 1.00 249,930 1 4.64%
InterBank IntraFi MMA 4.40%10/01/25 09/30/25 17,346,816 17,346,816 1.00 17,346,816 1 4.40%
TexPool LGIP AAAm 4.25%10/01/25 09/30/25 9,608,366 9,608,366 1.00 9,608,366 1 4.25%
TexasCLASS LGIP-Gov't AAAm 4.19%10/01/25 09/30/25 4,619,831 4,619,831 1.00 4,619,831 1 4.19%
UBank CD 4.43%10/24/25 10/24/24 2,067,003 2,067,003 100.00 2,067,003 24 4.50%
US Treasury 3.75%08/31/26 11/06/24 3,000,000 2,987,269 100.00 3,000,000 335 4.23%
38,073,965$ 38,061,235$ 38,073,965$ 28 4.22%
(1)(2)
September 30, 2025
(1)Weighted average life - For purposes of calculating weighted average life, bank accounts, pools and money market funds are assumed to have an one day maturity.
(2)Weighted average yield to maturity - The weighted average yield to maturity is based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not
considered. The yield for the reporting month is used for bank accounts, pools and money market funds.
(3)Effective Blended Rate - Stated Earnings Credit Rate (0.70%) and GAIC Interest Rate (0.40%) adjusted for Balance Assessment fee and then calculated as a Weighted Average Yield.
Town of Trophy Club Valley View Consulting, L.L.C.4
Page 38 of 104
Demand
Accounts
3%
MMA/MMF/LGIP
84%
CDs/Securities
13%
Portfolio Composition
$0
$5
$10
$15
$20
$25
$30
$35
$40
$45
$50 Total Portfolio (Millions)
Quarter End Book Value
0.00
1.00
2.00
3.00
4.00
5.00
6.00
Total Portfolio Performance
TexPool Weighted Average Yield
Rolling 6 Month T-Bill
$0
$5
$10
$15
$20
$25
$30
$35
$40
Distribution by Maturity (Millions)
Town of Trophy Club Valley View Consulting, L.L.C.5
Page 39 of 104
Book & Market Value Comparison
Issuer/Description Yield Maturity
Date
Book Value
06/30/25 Increases Decreases Book Value
09/30/25
Market Value
06/30/25
Change in
Market Value
Market Value
09/30/25
PlainsCapital Bank - Cash 0.72%10/01/25 1,056,122$ 125,898$ –$ 1,182,020$ 1,056,122$ 125,898$ 1,182,020$
InterBank Money Market Account 4.64%10/01/25 249,952 – (22) 249,930 249,952 (22) 249,930
InterBank IntraFi MMA 4.40%10/01/25 17,142,854 203,962 – 17,346,816 17,142,854 203,962 17,346,816
TexPool LGIP 4.25%10/01/25 15,565,623 – (5,957,257) 9,608,366 15,565,623 (5,957,257) 9,608,366
TexasCLASS LGIP-Gov't 4.19%10/01/25 4,229,206 390,626 – 4,619,831 4,229,206 390,626 4,619,831
UBank CD 4.50%10/24/25 2,044,423 22,580 – 2,067,003 2,044,423 22,580 2,067,003
US Treasury 4.23%08/31/26 2,983,773 3,496 – 2,987,269 2,992,734 7,266 3,000,000
TOTAL / AVERAGE 4.22%43,271,951$ 746,562$ (5,957,279)$ 38,061,235$ 43,280,912$ (5,206,947)$ 38,073,965$
Town of Trophy Club Valley View Consulting, L.L.C.6
Page 40 of 104
Allocation
September 30, 2025
Book Value
Total General
Fund Debt Service
Storm
Drainage
Utility
EDC
Hotel
Occupancy
Tax
Parkland
Dedication
PlainsCapital Bank - Cash 1,182,020$ 1,423,808$ –$ –$ –$ (241,788)$ –$
InterBank Money Market 249,930 124,965 – – – ––
InterBank IntraFi MMA 17,346,816 6,354,126 – – – ––
TexPool LGIP 9,608,366 4,285,156 379,168 2,197,026 2,747,016 – –
TexasCLASS LGIP-Gov't 4,619,831 – – – – 3,962,851 656,980
UBank CD 2,067,003 2,067,003 – – – – –
US Treasury 2,987,269 2,987,269 – – – – –
Total 38,061,235$ 17,242,327$ 379,168$ 2,197,026$ 2,747,016$ 3,721,063$ 656,980$
Market Value
Total General
Fund Debt Service
Storm
Drainage
Utility
EDC
Hotel
Occupancy
Tax
Parkland
Dedication
PlainsCapital Bank - Cash 1,182,020$ 1,423,808$ –$ –$ –$ (241,788)$ –$
InterBank Money Market 249,930 124,965 – – – ––
InterBank IntraFi MMA 17,346,816 6,354,126 – – – ––
TexPool LGIP 9,608,366 4,285,156 379,168 2,197,026 2,747,016 – –
TexasCLASS LGIP-Gov't 4,619,831 – – – – 3,962,851 656,980
UBank CD 2,067,003 2,067,003 – – – – –
US Treasury 3,000,000 3,000,000 – – – – –
Total 38,073,965$ 17,255,058$ 379,168$ 2,197,026$ 2,747,016$ 3,721,063$ 656,980$
Town of Trophy Club Valley View Consulting, L.L.C.7
Page 41 of 104
Allocation
September 30, 2025
Book Value
PlainsCapital Bank - Cash
InterBank Money Market
InterBank IntraFi MMA
TexPool LGIP
TexasCLASS LGIP-Gov't
UBank CD
US Treasury
Total
Market Value
PlainsCapital Bank - Cash
InterBank Money Market
InterBank IntraFi MMA
TexPool LGIP
TexasCLASS LGIP-Gov't
UBank CD
US Treasury
Total
(Continued)
2021 CO
Bond Funds
2023 CO
Bond Funds ARPA FUNDS
–$ –$–$
– 124,965 –
2,621,757 7,346,415 1,024,519
– – –
– – –
– – –
– – –
2,621,757$ 7,471,379$ 1,024,519$
2021 CO
Bond Funds
2023 CO
Bond Funds ARPA FUNDS
–$ –$–$
– 124,965 –
2,621,757 7,346,415 1,024,519
– – –
– – –
– – –
– – –
2,621,757$ 7,471,379$ 1,024,519$
Town of Trophy Club Valley View Consulting, L.L.C.8
Page 42 of 104
Allocation
June 30, 2025
Book Value
Total General
Fund Debt Service
Storm
Drainage
Utility
EDC
Hotel
Occupancy
Tax
Parkland
Dedication
PlainsCapital Bank - Cash 1,056,122$ 898,164$ –$ –$ –$ 157,958$ –$
InterBank Money Market 249,952 124,976 – – – – –
InterBank IntraFi MMA 17,142,854 6,279,026 – – – – –
TexPool LGIP 15,565,623 8,946,208 2,078,546 2,096,815 2,444,053 – –
TexasCLASS LGIP-Gov't 4,229,206 – – – – 3,579,186 650,020
UBank CD 2,044,423 2,044,423 – – – – –
US Treasury 2,983,773 2,983,773 – – – – –
Total 43,271,951$ 21,276,570$ 2,078,546$ 2,096,815$ 2,444,053$ 3,737,143$ 650,020$
Market Value
Total General
Fund Debt Service
Storm
Drainage
Utility
EDC
Hotel
Occupancy
Tax
Parkland
Dedication
PlainsCapital Bank - Cash 1,056,122$ 898,164$ –$ –$ –$ 157,958$ –$
InterBank Money Market 249,952 124,976 – – – – –
InterBank IntraFi MMA 17,142,854 6,279,026 – – – – –
TexPool LGIP 15,565,623 8,946,208 2,078,546 2,096,815 2,444,053 – –
TexasCLASS LGIP-Gov't 4,229,206 – – – – 3,579,186 650,020
UBank CD 2,044,423 2,044,423 – – – – –
US Treasury 2,992,734 2,992,734 – – – – –
Total 43,280,912$ 21,285,531$ 2,078,546$ 2,096,815$ 2,444,053$ 3,737,143$ 650,020$
Town of Trophy Club Valley View Consulting, L.L.C.9
Page 43 of 104
Allocation
June 30, 2025
Book Value
PlainsCapital Bank - Cash
InterBank Money Market
InterBank IntraFi MMA
TexPool LGIP
TexasCLASS LGIP-Gov't
UBank CD
US Treasury
Total
Market Value
PlainsCapital Bank - Cash
InterBank Money Market
InterBank IntraFi MMA
TexPool LGIP
TexasCLASS LGIP-Gov't
UBank CD
US Treasury
Total
(Continued)
2021 CO
Bond Funds
2023 CO
Bond Funds ARPA FUNDS
–$ –$–$
– 124,976 –
2,591,005 7,260,456 1,012,367
– – –
– – –
– – –
– – –
2,591,005$ 7,385,431$ 1,012,367$
2021 CO
Bond Funds
2023 CO
Bond Funds ARPA FUNDS
–$ –$–$
– 124,976 –
2,591,005 7,260,456 1,012,367
– – –
– – –
– – –
– – –
2,591,005$ 7,385,431$ 1,012,367$
Town of Trophy Club Valley View Consulting, L.L.C.10
Page 44 of 104
TOWN COUNCIL COMMUNICATION
MEETING DATE: November 10, 2025
FROM: April Duvall, Director of Finance
AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute an audit
services engagement letter and agreement amendment with Forvis Mazars,
LLP for the FY 2025 annual audit. (April Duvall, Director of Finance)
BACKGROUND/SUMMARY:
The Texas Local Government Code requires municipalities and counties to undergo an annual
audit of their financial records and accounts by a certified public accountant (CPA). This audit
must include both an opinion on the financial statements and a compliance report.
Additionally, the annual financial statement must be filed with the municipal secretary or clerk
within 180 days of the fiscal year’s end to ensure compliance with statutory requirements.
In FY 2021, the Town of Trophy Club selected BKD to perform auditing services following a
formal solicitation process. Since that time, BKD has merged and now operates as Forvis
Mazars, LLP. This engagement letter represents the continuation of services for FY 2025,
marking the fourth year of the contract and the first of two optional renewal years.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: For FY 2025, the Town will incur an engagement fee of $51,800 for audit
services provided by Forvis Mazars, LLP. Additional charges may be incurred if issues such as
fraud, changes in accounting principles, or new reporting standards arise.
LEGAL REVIEW: Dean Roggia, Town Attorney, has reviewed the engagement letter as to form
and legality.
ATTACHMENTS:
1. Engagement Letter
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to authorize the Town Manager to execute an
audit services engagement letter and agreement amendment with Forvis Mazars, LLP for the FY
2025 annual audit.
Page 45 of 104
Forvis Mazars, LLP is an independent member of Forvis Mazars Global Limited
September 30, 2025
Honorable Jeannette Tiffany, Mayor
Members of Town Council
Brandon Wright, Town Manager
April Duvall, Director of Finance
Town of Trophy Club, Texas
1 Trophy Wood Drive
Trophy Club, Texas 76262
We appreciate your selection of Forvis Mazars, LLP as your service provider and are pleased to confirm
the arrangements of our engagement in this contract. Within the requirements of our professional standards
and any duties owed to the public, regulatory, or other authorities, our goal is to provide you an Unmatched
Client Experience®
.
In addition to the terms set forth in this contract, including the detailed Scope of Services, our engagement
is governed by the following, incorporated fully by this reference:
• HIPAA Business Associate Agreement
• Terms and Conditions Addendum
3FSummary Scope of Services
As described in the attached Scope of Services, our services will include the following:4F
Town of Trophy Club, Texas for the year ended September 30, 2025
• Financial Statement Audit in Accordance with Government Auditing Standards
• Compliance Audit in Accordance with Title 2 U.S. Code of Federal Regulations Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (the Uniform Guidance)
You agree to assume full responsibility for the substantive outcomes of the contracted services and for any
other services we may provide, including any findings that may result.
You also acknowledge these services are adequate for your purposes, and you will establish and monitor
the performance of these services to ensure they meet management’s objectives. All decisions involving
management responsibilities related to these services will be made by you, and you accept full responsibility
for such decisions.
We understand you have designated a management-level individual(s) to be responsible and accountable
for overseeing the performance of nonattest services, and you have determined this individual is qualified
to conduct such oversight.
Page 46 of 104
Town of Trophy Club, Texas
September 30, 2025
Page 2
As required by Chapter 2271, Texas Government Code, we represent that we do not boycott Israel and will
not boycott Israel through the term of this engagement. For purposes of this representation, “boycott Israel”
means refusing to deal with, terminating business activities with, or otherwise taking any action that is
intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with
a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action
made for ordinary business purposes.
Engagement Fees
The fee for our services will be $51,800, which includes an administrative fee of (5) percent to cover certain
technology and administrative costs associated with our services.
Our pricing for this engagement and our fee structure are based upon the expectation that our invoices will
be paid promptly. Payment of our invoices is due upon receipt. We will issue progress billings during the
course of our engagement.
Our timely completion of services and the fees thereon depends on the assistance you provide us in
accumulating information and responding to our inquiries. Inaccuracies or delays in providing this
information or the responses may result in additional billings, untimely filings, or inability to meet other
deadlines. Our fees do not contemplate the following transactions or activities during the period of this
engagement:
• Change in accounting principles
• Violation of covenants in debt arrangements
• Indications of fraudulent financial reporting or misappropriation of assets
• Quantitative impairment analysis of long-lived assets
• More than one major federal awards programs
If there are changes in circumstances where these or other conditions become known and significant
additional time is necessary or additional services are requested, we reserve the right to revise our fees.
Assistance with New Standards6F
Assistance and additional time as a result of the adoption of the following new standards are not included
within our standard engagement fees. These fees will be based on time expended and will vary based on
the level of assistance and procedures required. We will consult with you during the audit should we believe
additional time will be necessary.
Governmental Accounting Standards Board (GASB) Statement No. 101, Compensated Absences, is
effective for fiscal years beginning after December 15, 2023. Early application is encouraged.
Statement No. 101 unifies and updates recognition, measurement, and disclosure guidance for
compensated absences. Under this Statement, a government is required to record a liability for leave if that
leave has been earned, accumulates, and is more likely than not to be used, paid, or otherwise settled. We
can assist you with the adoption of this standard by providing services which may include, but are not limited
to:
• Assessing your readiness by assisting with the evaluation of your:
o Current controls and policies
o Current internal resources and system capabilities
• Assisting with changes required to adopt Statement No. 101, including:
o Assisting with information gathering by reviewing current leave programs and policies
o Discussing potential calculation methods
Page 47 of 104
Town of Trophy Club, Texas
September 30, 2025
Page 3
o Recommending enhancements to existing controls and policies or suggesting new controls
and policies to address Statement No. 101
o Documenting any changes from previous compensated absence calculations
methodologies
o Drafting the required disclosures
The time it will take to perform the above assistance and our additional audit procedures relating to the
adoption of the Statement, and any time to assist you with the adoption, may be minimized to the extent
your personnel will be available to provide timely and accurate documentation and information as requested
by us.
Contract Agreement
Please sign and return this contract to indicate your acknowledgment of, and agreement with, the
arrangements for our services including our respective responsibilities.
Forvis Mazars, LLP
Acknowledged and agreed to as it relates to the entire contract, including the Scope of Services, HIPAA
Business Associate Agreement, and Terms and Conditions Addendum,7F on behalf of the Town of
Trophy Club.
BY
Brandon Wright, Town Manager
DATE
BY
April Duvall, Director of Finance
DATE
Page 48 of 104
Town of Trophy Club, Texas
September 30, 2025
Page 4
Scope of Services – Audit Services
We will audit the governmental activities, the business-type activities, the discretely presented component
unit, each major fund, and the aggregate remaining fund information and related disclosures, which
collectively comprise the basic financial statements for the following entity:
Town of Trophy Club, Texas as of and for the year ended September 30,2025.
The audit has the following broad objectives:
• Obtaining reasonable assurance about whether the financial statements as a whole are free from
material misstatement, whether due to fraud or error
• Expressing opinions on the financial statements
• Issuing a report on your internal control over financial reporting and compliance and other matters
based on the audit of your financial statements in accordance with Government Auditing Standards
• Expressing an opinion on your compliance with the types of compliance requirements described in
the OMB Compliance Supplement that could have a direct and material effect to each of your major
federal award programs in accordance with the audit requirements of Title 2 U.S. Code of Federal
Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (Uniform Guidance)
• Issuing a report on your internal control over compliance in accordance with the Uniform Guidance
• Issuing a report on your schedule of expenditures of federal awards
You have informed us that the audited financial statements are expected to be presented along with
management’s annual comprehensive financial report. Management is responsible for the other information
included in the annual comprehensive financial report. The other information comprises the annual
comprehensive financial report but does not include the financial statements and our auditor’s report
thereon. Our opinion on the financial statements will not cover the other information, and we will not express
an opinion or any form of assurance thereon. In connection with our audit of the financial statements, our
responsibility is to read the other information and consider whether a material inconsistency exists between
the other information and the financial statements, or whether the other information otherwise appears to
be materially misstated. If, based on the work performed, we conclude that an uncorrected material
misstatement of the other information exists, we are required to describe it in our report.
We will also express an opinion on whether the combining and individual fund financial statements and
schedules and the schedule of expenditures of federal awards (“supplementary information”) are fairly
stated, in all material respects, in relation to the financial statements as a whole.
We will complete the auditee portion of the Form SF-SAC (Data Collection Form) through the Federal Audit
Clearinghouse. We will not make the submission on your behalf. You will review a draft(s) of the submission
prior to transmission and agree that you are solely responsible for approving the final draft for transmission
as well as for the auditee submission and certification.
We will also provide you with the following nonattest services:17F
• Preparing lease schedules based on your assignment of leased assets lives and methods
• Preparing a draft of the annual comprehensive financial report (ACFR) and related notes, including
supplementary information and the schedule of expenditures of federal awards
• Proposing for your review and approval the adjusting entries to convert your cash-basis accounting
records to accrual-basis accounting records. Management is responsible for the propriety of the
accrual adjustments
• Proposing for your review and approval the year-end entries related to Governmental Accounting
Standards Board Statements 68, 75, 87, 94, and 96. Management is responsible for the proprietary
of the entries
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Dan Barron, Partner, is responsible for supervising the engagement and authorizing the signing of the report
or reports.
We will issue a written report(s) upon completion of our audit(s), addressed to the following parties:
Entity Name Party Name
Town of Trophy Club, Texas The Honorable Mayor and Members of the Town Council
You are responsible to distribute our reports to other officials who have legal oversight authority or those
responsible for acting on audit findings and recommendations, and to others authorized to receive such
reports.
The following apply for the audit services described above:
Our
Responsibilities19F
We will conduct our audit in accordance with auditing standards generally
accepted in the United States of America (GAAS), the standards applicable to
financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States and the Uniform Guidance. Those
standards require that we plan and perform:
The audit of the financial statements to obtain reasonable rather than absolute
assurance about whether the financial statements are free of material
misstatement, whether caused by fraud or error
• The audit of compliance to obtain reasonable rather than absolute assurance
about whether the entity complied with the types of compliance requirements
described in the OMB Compliance Supplement that could have a direct and
material effect on each major federal award program
We will exercise professional judgment and maintain professional skepticism
throughout the audit.
We will identify and assess the risks of material misstatement of the financial
statements, whether due to fraud or error, design and perform audit procedures
responsive to those risks, and obtain audit evidence that is sufficient and
appropriate to provide a basis for our opinion.
We will obtain an understanding of internal control relevant to the audit in order
to design audit procedures that are appropriate in the circumstances.
We will evaluate the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as
well as evaluate the overall presentation of the financial statements, including the
disclosures, and whether the financial statements represent the underlying
transactions and events in a manner that achieves fair presentation.
We will also conclude, based on audit evidence obtained, whether there are
conditions or events, considered in the aggregate, that raise substantial doubt
about the entity’s ability to continue as a going concern for a reasonable period
of time.
We will identify and assess the risks of material noncompliance, whether due to
fraud or error, and design and perform audit procedures responsive to those risks.
Such procedures include examining, on a test basis, evidence regarding the
entity’s compliance with compliance requirements subject to audit and performing
such other procedures as the auditor considers necessary in the circumstances.
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We will obtain an understanding of the entity’s internal control over compliance
relevant to the audit in order to design audit procedures that are appropriate in
the circumstances and to test and report on internal control over compliance in
accordance with the Uniform Guidance but not for the purpose of expressing an
opinion on the effectiveness of the entity’s internal control over compliance.
Accordingly, no such opinion is expressed.
We are required to communicate with those charged with governance, regarding,
among other matters, the planned scope and timing of the audit and any
significant deficiencies and material weaknesses in internal control over
compliance that the auditor identified during the audit.
Limitations &
Fraud
Reasonable assurance is a high level of assurance but is not absolute assurance
and, therefore, is not a guarantee that an audit that is planned and conducted in
accordance with GAAS will always detect a material misstatement or material
noncompliance with federal award programs when it exists. Misstatements,
including omissions, can arise from fraud or error and are considered material if
there is a substantial likelihood that, individually or in the aggregate, they would
influence the judgment made by a reasonable user based on the financial
statements. Our responsibility as auditors is limited to the period covered by our
audit and does not extend to any later periods for which we are not engaged as
auditors.
The risk of not detecting a material misstatement or material noncompliance
resulting from fraud is higher than for one resulting from error, as fraud may
involve collusion, forgery, intentional omissions, misrepresentations, or the
override of internal control. Noncompliance with compliance requirements is
considered material if there is a substantial likelihood that, individually or in the
aggregate, it would influence the judgment made by a reasonable user of the
report on compliance about the entity’s compliance with the requirements of the
federal programs as a whole.
Our understanding of internal control is not for the purpose of expressing an
opinion on the effectiveness of your internal control. However, we will
communicate to you in writing any significant deficiencies or material weaknesses
in internal control relevant to the audit of the financial statements that we identify
during the audit.
We are available to perform additional procedures with regard to fraud detection
and prevention at your request, subject to completion of our normal engagement
acceptance procedures. The actual terms and fees of such an engagement would
be documented in a separate contract to be signed by you and Forvis Mazars,
LLP.
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Opinion Circumstances may arise in which our report may differ from its expected form
and content based on the results of our audit. Depending on the nature of these
circumstances, it may be necessary for us to modify our opinion, add an
emphasis-of-matter paragraph or other-matter paragraph(s) to our auditor’s
report, or if necessary, decline to express an opinion or withdraw from the
engagement.
If we discover conditions that may prohibit us from issuing a standard report, we
will notify you. In such circumstances, further arrangements may be necessary to
continue our engagement.
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Your
Responsibilities
Management and, if applicable, those charged with governance acknowledge
and understand their responsibility for the accuracy and completeness of all
information provided and for the following:
• Audit Support – to provide us with:
o Unrestricted access to persons within the entity or within components of
the entity (including management, those charged with governance, and
component auditors) from whom we determine it necessary to obtain
audit evidence
o Information of which you are aware that is relevant to the preparation and
fair presentation of the financial statements, including access to
information relevant to disclosures
o Information about events occurring or facts discovered subsequent to the
date of the financial statements, of which management may become
aware, that may affect the financial statements
o Information about any known or suspected fraud affecting the entity
involving management, employees with significant role in internal control,
and others where fraud could have a material effect on the financials
o Identification and provision of report copies of previous audits, attestation
engagements, or other studies that directly relate to the objectives of the
audit, including whether related recommendations have been
implemented
o Additional information that we may request for the purpose of the audit
• Internal Control and Compliance – for the:
o Design, implementation, and maintenance of internal control relevant to
compliance with laws and regulations and the preparation and fair
presentation of financial statements that are free from material
misstatement, whether due to fraud or error
o Alignment of internal control to ensure that appropriate goals and
objectives are met; that management and financial information is reliable
and properly reported; and that compliance with and identification of the
laws, regulations, contracts, grants, or agreements (including any federal
award programs) applicable to the entity’s activities is achieved
o Remedy, through timely and appropriate steps, of fraud and
noncompliance with provisions of laws, regulations, contracts, or other
agreements reported by the auditor
o Establishment and maintenance of processes to track the status and
address findings and recommendations of auditors
• Accounting and Reporting – for the:
o Maintenance of adequate records, selection and application of
accounting principles, and the safeguard of assets
o Adjustment of the financial statements to correct material misstatements
and confirmation to us in the representation letter that the effects of any
uncorrected misstatements aggregated by us are immaterial, both
individually and in the aggregate, to the financial statements taken as a
whole
o Preparation and fair presentation of the financial statements in
accordance with accounting principles generally accepted in the United
States of America
o Inclusion of the auditors’ report in any document containing financial
statements that indicates that such financial statements have been
audited by us
o Distribution of audit reports to any necessary parties.
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Required
Supplementary
Information
Accounting principles generally accepted in the United States of America provide
for certain required supplementary information (“RSI”) to accompany the basic
financial statements. We understand the following RSI will accompany the basic
financial statements:
1. Management’s Discussion and Analysis (“MD&A”)
2. Budgetary comparison
3. Pension and Other Postemployment Benefit information
Such information is the responsibility of management and, although not a part of
the basic financial statements, is required by the Governmental Accounting
Standards Board who considers it to be an essential part of financial reporting for
placing the basic financial statements in an appropriate operational, economic,
or historical context.
Management is responsible for the fair presentation of the RSI. As part of our
engagement, we will apply certain limited procedures to the RSI in GAAS. These
limited procedures will consist of inquiries of management regarding the methods
of preparing the information and comparing the information for consistency with
management’s responses to our inquiries, the basic financial statements, and
other knowledge we obtained during our audit of the basic financial statements.
We will not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to
express an opinion or provide any assurance.
Supplementary
Information
With regard to any supplementary information that we are engaged to report on:
• Management is responsible for its preparation in accordance with applicable
criteria
• Management will provide certain written representations regarding the
supplementary information at the conclusion of our engagement
• Management will include our report on this supplementary information in any
document that contains this supplementary information and indicates we
have reported on the supplementary information
• Management will make the supplementary information readily available to
intended users if it is not presented with the audited financial statements
Such information is:
• Presented for the purpose of additional analysis of the financial statements
• Not a required part of the financial statements
• The responsibility of management
• Subjected to the auditing procedures applied in the audit of the financial
statements and certain additional procedures, including comparing and
reconciling such information directly to the accounting and other records used
to prepare the financial statements or the financial statements themselves,
and other additional procedures in accordance with GAAS.
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Written
Confirmations
Required
As part of our audit process, we will request from management and, if applicable,
those charged with governance written confirmation acknowledging certain
responsibilities outlined in this contract and confirming:
• The availability of this information
• Certain representations made during the audit for all periods presented
• The effects of any uncorrected misstatements, if any, resulting from errors or
fraud aggregated by us during the current engagement and pertaining to the
latest period presented are immaterial, both individually and in the aggregate,
to the financial statements taken as a whole.
Peer Review
Report
Government Auditing Standards require that we provide you with a copy of our
most recent external peer review report and any letter of comment, and any
subsequent peer review reports and letters of comment received during the
period of the contract, upon request. If you would like a copy, please request from
your engagement executive.
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HIPAA Business Associate Agreement
This Business Associate Agreement (“BAA”) is entered into by and
between Forvis Mazars, LLP (hereinafter referred to as “Business
Associate”) and Town of Trophy Club, Texas (hereinafter referred
to as “Covered Entity”).
RECITALS
Business Associate provides services to Covered Entity under this
contract (the “Contract”), and Covered Entity wishes to disclose
certain information to Business Associate pursuant to the terms of
such Contract, some of which may constitute Protected Health
Information (“PHI”).
The purpose of this BAA is to comply with all applicable federal and
state laws governing the privacy of PHI. As used herein, the Privacy
Rule and the Security Rule are each deemed to include the
amendments thereto, collectively referred to as “HIPAA/HITECH
Final Omnibus Rule,” that are included in the:
• Modifications to the Health Insurance Portability and
Accountability Act of 1996 (“HIPAA”) Privacy, Security,
Enforcement, and Breach Notification Rules Under the
Health Information Technology for Economic and Clinical
Health Act (the “HITECH Act”) and the Genetic Information
Nondiscrimination Act
• Other Modifications to the HIPAA Rules
• Final Rule (the “Omnibus Rule”), 78 Fed. Reg. 5565
Notwithstanding the terms of this or any other agreement between
Covered Entity and Business Associate, Business Associate shall
comply with all of its statutory and regulatory obligations stated
under the HIPAA/HITECH Final Omnibus Rule. The terms stated
herein shall have the same definitions as provided in HIPAA.
In consideration of the mutual promises below and the exchange of
information pursuant to this BAA, the parties agree as follows:
1. Permitted Uses and Disclosures. Except as described in the
enumerated subparagraphs below, Business Associate shall
not use or disclose PHI received from Covered Entity or created
on behalf of Covered Entity. Exceptions:
1.1. As reasonably necessary to provide the services in the
Contract;
1.2. As otherwise permitted or required by this BAA;
1.3. As required by law; and
1.4. For the proper management and administration of
Business Associate’s business and to disclose PHI in
connection with such management and administration,
and to carry out the legal responsibilities of the Business
Associate, provided Business Associate obtains
reasonable assurances from the recipient that the PHI
shall be held confidentially and used or further disclosed
only as required by law or for the purpose for which it was
disclosed to the recipient, and Business Associate
requires the recipient to notify it of any instances of which
it is aware in which the confidentiality of the PHI has been
breached.
2. Safeguards. Business Associate shall not use or disclose PHI
other than as permitted or required by the BAA or as required
by law.
2.1. Business Associate shall establish and maintain
appropriate safeguards and shall comply with the Security
Rule with respect to electronic PHI (“ePHI”) to prevent the
use or disclosure of such ePHI other than as provided for
by the Contract including this BAA.
2.2. To the extent the Business Associate is to carry out one
or more of Covered Entity’s obligation(s) under Subpart E
of 45 CFR Part 164, comply with the requirements of
Subpart E that apply to the Covered Entity in the
performance of such obligation(s).
3. Subcontracts. In accordance with the requirements of the
Privacy Rule and the Security Rule, Business Associate shall
ensure any subcontractors that create, receive, maintain, or
transmit PHI on behalf of Business Associate agree to the same
restrictions, conditions, and requirements that apply to the
Business Associate with respect to such information.
4. Obligations of Covered Entity. Covered Entity shall obtain
any consent or authorization that may be required by HIPAA,
or applicable state law, prior to furnishing Business Associate
with PHI, including ePHI. Covered Entity shall notify Business
Associate of:
4.1. Any limitation(s) in the Covered Entity’s notice of privacy
practices under 45 CFR 164.520, to the extent that such
limitation may affect Business Associate’s use or
disclosure of PHI;
4.2. Any changes in, or revocation of, the permission by an
individual to use or disclose his or her PHI, to the extent
that such changes may affect Business Associate’s use
or disclosure of PHI; and
4.3. Any restriction on the use or disclosure of PHI that
Covered Entity has agreed to or is required to abide by
under 45 CFR 164.522, to the extent that such restriction
may affect Business Associate’s use or disclosure of PHI.
Covered Entity shall not request Business Associate to use or
disclose PHI in any manner that would not be permissible under
Subpart E of 45 CFR Part 164 if done by Covered Entity.
Covered Entity shall provide to Business Associate only the
minimum PHI necessary to perform the services set forth in a
Contract.
5. Reporting, Notification, and Mitigation.
5.1. Reporting. Business Associate shall notify Covered Entity
of any use or disclosure of PHI not provided for by the
BAA of which it becomes aware, including breaches of
unsecured PHI as required at 45 CFR 164.410, and any
security incident of which it becomes aware, provided that
with respect to Unsuccessful Security Incidents (as
defined below), Business Associate shall report to
Covered Entity any such Unsuccessful Security Incidents
that are material to the protection of Covered Entity’s PHI.
For purposes of this Business Associate Agreement, the
term “Unsuccessful Security Incident” shall mean any
security incident that does not result in any unauthorized
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access, use, disclosure, modification, or destruction of
ePHI or any interference with system operations in
Business Associate’s information system.
5.2. Notification. To assist Covered Entity in fulfilling its
responsibility to notify individuals and others of a breach
involving Unsecured PHI as required by HIPAA and
applicable state law, the notification shall include, to the
greatest extent reasonably possible:
i. Each individual whose unsecured PHI was subject
to the breach; and
ii. Any other available information Covered Entity is
required to include in its legally required notification
to individual(s) or others.
5.3. Mitigation. Business Associate shall mitigate, to the extent
practicable, any harmful effect that is known to Business
Associate of a use or disclosure of PHI by Business
Associate in violation of the requirements of this BAA.
6. Term and Termination.
6.1. Term. The Term of this BAA shall be effective as of the
last date signed and shall terminate without any further
action of the parties upon the expiration or termination of
the Contract or on the date Covered Entity terminates for
cause as authorized in paragraph 6.2 of this section,
whichever is sooner.
6.2. Termination for Cause. Covered Entity may terminate this
BAA if Business Associate has violated a material term of
the BAA and Business Associate has not cured the
breach or ended the violation within the time specified by
Covered Entity.
6.3. Obligations of Business Associate Upon Termination.
Upon termination of this BAA for any reason, Business
Associate, with respect to PHI received from Covered
Entity, or created, maintained, or received by Business
Associate on behalf of Covered Entity, shall:
i. Retain only that PHI which is necessary for Business
Associate to continue its proper management and
administration or to carry out its legal
responsibilities;
ii. Return to Covered Entity or destroy the remaining
PHI that the Business Associate still maintains in
any form;
iii. Continue to use appropriate safeguards and comply
with Subpart C of 45 CFR Part 164 with respect to
ePHI to prevent use or disclosure of the PHI, other
than as provided for in this section, for as long as
Business Associate retains the PHI;
iv. Not use or disclose the PHI retained by Business
Associate other than for the purposes for which such
PHI was retained and subject to the same conditions
set forth in this BAA which applied prior to
termination; and
v. Return to Covered Entity or destroy the PHI retained
by Business Associate when it is no longer needed
by Business Associate for its proper management
and administration or to carry out its legal
responsibilities.
6.4. Survival. The obligations of Business Associate under this
section shall survive the termination of this BAA.
7. Designated Record Set. To the extent Business Associate
maintains PHI in a Designated Record Set, Business Associate
shall:
7.1. Make available PHI in a Designated Record Set to the
Covered Entity as necessary to satisfy Covered Entity’s
obligations under 45 CFR 164.524; and
7.2. Incorporate any amendments or corrections to PHI at the
request of Covered Entity in accordance with 45 CFR
164.526, or take other measures as necessary to satisfy
Covered Entity’s obligations under 45 CFR 164.526.
8. Accounting of Disclosures. Business Associate shall
maintain and make available the information required to
provide an accounting of disclosures to the Covered Entity as
necessary to satisfy Covered Entity’s obligations under 45 CFR
164.528.
9. Access to Records. Business Associate shall make its internal
practices, books, and records available to the Secretary of
Health and Human Services for purposes of determining
compliance with the HIPAA Rules.
10. Insurance. Business Associate shall maintain insurance
coverage in form and amount necessary to cover data loss
and/or damage or the unauthorized disclosure and/or
fraudulent use of data. Upon request, Business Associate shall
provide Covered Entity with a certificate of insurance
evidencing the coverage.
11. Privilege. No statutory or common law privilege, including
privileges established or recognized by the attorney-client,
accountant-client, or other legal privilege, shall be deemed to
have been waived by virtue of this BAA.
12. No Third-Party Beneficiaries. Nothing herein, express or
implied, is intended to or shall confer upon any other person or
entity any legal or equitable right, benefit, or remedy of any
nature whatsoever under or by reason of this BAA.
13. Integration. Any reference in this Agreement to a section of the
HIPAA/HITECH Final Omnibus Rule, and applicable
regulations, means the section as in effect as amended and for
which compliance is required.
14. General. This BAA is governed by, and shall be construed in
accordance with, the laws of the State of Texas. If any part of
a provision of this BAA is found illegal or unenforceable, it shall
be enforced to the maximum extent permissible, and the
legality and enforceability of the remainder of that provision and
all other provisions of this BAA shall not be affected. This BAA
may be modified, or any rights under it waived, only by a written
document executed by the authorized representatives of both
parties. THE REMAINDER OF THIS PAGE IS
INTENTIONALLY LEFT BLANK
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Forvis Mazars, LLP Terms and Conditions Addendum
GENERAL
1. Overview. This addendum describes Forvis Mazars, LLP’s
standard terms and conditions (“Terms and Conditions”)
applicable to Our provision of services to the Client (“You”). The
Terms and Conditions are a part of the contract between You
and Forvis Mazars, LLP. For the purposes of the Terms and
Conditions, any reference to “Firm,” “We,” “Us,” or “Our” is a
reference to Forvis Mazars, LLP (“Forvis Mazars”), and any
reference to “You” or “Your” is a reference to the party or parties
that have engaged Us to provide services and the party or
parties ultimately responsible for payment of Our fees and
costs.
BILLING, PAYMENT, & TERMINATION
2. Billing and Payment Terms. We will bill You for Our
professional fees and costs as outlined in Our contract. Unless
otherwise provided in Our contract, payment is due upon
receipt of Our billing statement. Interest will be charged on any
unpaid balance after 30 days at the rate of 10 percent per
annum, or as allowed by law at the earliest date thereafter, and
highest applicable rate if less than 10 percent. All fees, charges,
and other amounts payable to Forvis Mazars hereunder do not
include any sales, use, excise, value-added, or other applicable
taxes, tariffs, or duties, payment of which shall be Your sole
responsibility, and do not include any applicable taxes based
on Forvis Mazars’ net income or taxes arising from the
employment or independent contractor relationship between
Forvis Mazars and Forvis Mazars’ personnel.
We reserve the right to suspend or terminate Our work for this
engagement or any other engagement for nonpayment of fees.
If Our work is suspended or terminated, You agree that We will
not be responsible for Your failure to meet governmental and
other deadlines, for any penalties or interest that may be
assessed against You resulting from Your failure to meet such
deadlines, and for any other damages (including but not limited
to consequential, indirect, lost profits, or punitive damages)
incurred as a result of the suspension or termination of Our
services.
Our fees may increase if Our duties or responsibilities are
increased by rulemaking of any regulatory body or any
additional new accounting or auditing standards. Our
engagement fees do not include any time for post-engagement
consultation with Your personnel or third parties, consent
letters and related procedures for the use of Our reports in
offering documents, inquiries from regulators, or testimony or
deposition regarding any subpoena. Charges for such services
will be billed separately.
3. Billing Records. If these services are determined to be within
the scope and authority of Section 1861(v)(1)(I) of the Social
Security Act, We agree to make available to the Secretary of
Health and Human Services, or to the U.S. Comptroller
General, or any of their duly authorized representatives, such
of Our books, documents, and records that are necessary to
certify the nature and extent of Our services, until the expiration
of four (4) years after the furnishing of these services. This
contract allows access to contracts of a similar nature between
subcontractors and related organizations of the subcontractor,
and to their books, documents, and records.
4. Termination. Either party may terminate these services in
good faith at any time for any reason, including Your failure to
comply with the terms of Our contract or as We determine
professional standards require. Both parties must agree, in
writing, to any future modifications or extensions. If services are
terminated, You agree to pay Forvis Mazars for time expended
to date. In addition, You will be billed costs and fees for services
from other professionals, if any, as well as an administrative fee
of five (5) percent to cover certain technology and
administrative costs associated with Our services. Unless
terminated sooner in accordance with its terms, this
engagement shall terminate upon the completion of Forvis
Mazars’ services hereunder.
DISPUTES & DISCLAIMERS
5. Mediation. Any dispute arising out of or related to this
engagement will, prior to resorting to litigation, be submitted for
nonbinding mediation upon written request by either party. Both
parties agree to try in good faith to settle the dispute in
mediation. The mediator will be selected by agreement of the
parties. The mediation proceeding shall be confidential. Each
party will bear its own costs in the mediation, but the fees and
expenses of the mediator will be shared equally.
6. Indemnification. Unless disallowed by law or applicable
professional standards, You agree to hold Forvis Mazars
harmless from any and all claims which arise from knowing
misrepresentations to Forvis Mazars, or the intentional
withholding or concealment of information from Forvis Mazars
by Your management or any partner, principal, shareholder,
officer, director, member, employee, agent, or assign of Yours.
You also agree to indemnify Forvis Mazars for any claims made
against Forvis Mazars by third parties, which arise from any
wrongful actions of Your management or any partner, principal,
shareholder, officer, director, member, employee, agent, or
assign of Yours. The provisions of this paragraph shall apply
regardless of the nature of the claim.
7. Statute of Limitations. You agree that any claim or legal
action arising out of or related to this contract and the services
provided hereunder shall be commenced no more than one (1)
year from the date of delivery of the work product to You or the
termination of the services described herein (whichever is
earlier), regardless of any statute of limitations prescribing a
longer period of time for commencing such a claim under law.
This time limitation shall apply regardless of whether Forvis
Mazars performs other or subsequent services for You. A claim
is understood to be a demand for money or services, demand
for mediation, or the service of suit based on a breach of this
contract or the acts or omissions of Forvis Mazars in performing
the services provided herein. This provision shall not apply if
enforcement is disallowed by applicable law or professional
standards.
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8. Limitation of Liability. You agree that Forvis Mazars’ liability,
if any, arising out of or related to this contract and the services
provided hereunder, shall be limited to the amount of the fees
paid by You for services rendered under this contract. This
limitation shall not apply to the extent it is finally, judicially
determined that the liability resulted from the intentional or
willful misconduct of Forvis Mazars or if enforcement of this
provision is disallowed by applicable law or professional
standards.
9. Waiver of Certain Damages. In no event shall Forvis Mazars
be liable to You or a third party for any indirect, special,
consequential, punitive, or exemplary damages, including but
not limited to lost profits, loss of revenue, interruption, loss of
use, damage to goodwill or reputation, regardless of whether
You were advised of the possibility of such damages,
regardless of whether such damages were reasonably
foreseeable, and regardless of whether such damages arise
under a theory of contract, tort, strict liability, or otherwise.
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arising out of or related to this contract shall be governed by the
laws of the State of Texas, without regard to its conflict of laws
principles.
11. WAIVER OF JURY TRIAL. THE PARTIES HEREBY AGREE
NOT TO ELECT A TRIAL BY JURY OF ANY ISSUE TRIABLE
OF RIGHT BY JURY, AND WAIVE ANY RIGHT TO TRIAL BY
JURY FULLY TO THE EXTENT THAT ANY SUCH RIGHT
SHALL NOW OR HEREAFTER EXIST WITH REGARD TO
THIS AGREEMENT, OR ANY CLAIM, COUNTERCLAIM, OR
OTHER ACTION ARISING IN CONNECTION THEREWITH.
THIS WAIVER OF RIGHT TO TRIAL BY JURY IS GIVEN
KNOWINGLY AND VOLUNTARILY BY THE PARTIES, AND
IS INTENDED TO ENCOMPASS INDIVIDUALLY EACH
INSTANCE AND EACH ISSUE AS TO WHICH THE RIGHT
TO A TRIAL BY JURY WOULD OTHERWISE ACCRUE.
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then the remainder of this agreement shall not be affected, and
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and enforceable to the fullest extent permitted by law.
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PROPRIETARY INFORMATION
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Page 59 of 104
Town of Trophy Club, Texas
September 30, 2025
Page 15
REGULATORY
20. U.S. Securities and Exchange Commission (“SEC”) and
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affiliate of such registrant, or (c) an entity or affiliate that is
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procedures relating to this offering document.”
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Mazars is not recommending any action to You and does not
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responsibilities to You in the performance of Our services
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TECHNOLOGY
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25. Electronic Signatures and Counterparts. This contract and
other documents to be delivered pursuant to this contract may
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You recognize and accept that We have no control over the
unauthorized interception or breach of any communications or
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subject to unauthorized access while stored, notwithstanding
all reasonable security measures employed by Us. You
consent to Our use of these electronic devices and applications
during this engagement.
OTHER MATTERS
27. Cooperation. You agree to cooperate with Forvis Mazars in
the performance of Forvis Mazars’ services to You, including
the provision to Forvis Mazars of reasonable facilities and
timely access to Your data, information, and personnel. You
shall be responsible for the performance of Your employees
and agents.
28. Third-Party Service Providers. Forvis Mazars may from time
to time utilize third-party service providers, including but not
limited to domestic software processors or legal counsel, or
disclose confidential information about You to third-party
service providers in serving Your account. Forvis Mazars
maintains, however, internal policies, procedures, and
safeguards to protect the confidentiality and security of Your
information. In addition, Forvis Mazars will secure
confidentiality agreements with all service providers to maintain
the confidentiality of Your information. If We are unable to
secure an appropriate confidentiality agreement, You will be
asked to consent prior to Forvis Mazars sharing Your
confidential information with the third-party service provider.
Page 60 of 104
Town of Trophy Club, Texas
September 30, 2025
Page 16
29. Independent Contractor. When providing services to You, We
will be functioning as an independent contractor; and in no
event will We or any of Our employees be an officer of You, nor
will Our relationship be that of joint venturers, partners,
employer and employee, principal and agent, or any similar
relationship giving rise to a fiduciary duty to You. Decisions
regarding management of Your business remain the
responsibility of Your personnel at all times. Neither You nor
Forvis Mazars shall act or represent itself, directly or by
implication, as an agent of the other or in any manner assume
or create any obligation on behalf of, or in the name of, the
other.
30. Use of Forvis Mazars Name. Any time You intend to reference
Forvis Mazars’ firm name in any manner in any published
materials, including on an electronic site, You agree to provide
Us with draft materials for review and approval before
publishing or posting such information.
31. Network. Forvis Mazars, LLP is a Delaware limited liability
partnership and an independent member of Forvis Mazars
Global Ltd., a leading global professional services network.
Forvis Mazars Global Ltd. is a United Kingdom company limited
by guarantee and does not provide any services to clients.
32. Entire Agreement. The contract, including this Terms and
Conditions Addendum and any other attachments or addenda,
encompasses the entire agreement between You and Forvis
Mazars and supersedes all previous understandings and
agreements between the parties, whether oral or written. Any
modification to the terms of this contract must be made in
writing and signed by both You and Forvis Mazars.
33. Force Majeure. We shall not be held responsible for any failure
to fulfill Our obligations if such failure was caused by
circumstances beyond Our control, including, without limitation,
fire or other casualty, act of God, act of terrorism, strike or labor
dispute, war or other violence, explosion, flood or other natural
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either party, including without limitation orders incident to any
such epidemic or pandemic, lockdown orders, stay-at-home
orders, and curfews.
Page 61 of 104
TOWN COUNCIL COMMUNICATION
MEETING DATE: November 10, 2025
FROM: Matt Cox, Director of Community Development
AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute a
construction contract with Axis Contracting, Inc. for the 2025 Street Projects
including Forest Hill Drive, Palmetto Court, and Paint Rock Court in the
amount of $1,722,534.75. (Matt Cox, Director of Community Development)
BACKGROUND/SUMMARY: Staff is seeking Town Council approval to award a construction
contract in the amount of $1,722,534.75, which includes a $300,000 owner’s contingency
reserve, to Axis Contracting, Inc. for construction services to complete the approved FY 2025
Capital Improvement Street Projects. In March 2025, the Town Council approved an
engineering and administration services contract for the 2025 Street Projects, which include
Forest Hill Drive, Paint Rock Court, and Palmetto Court, with Teague Nall and Perkins (TNP), the
Town’s engineering firm. TNP designed the project and solicited contractor bids following
completion of the plans and specifications.
Four bids were received in response to the solicitation and were evaluated, scored, and
tabulated. The evaluation results are attached to the agenda item for reference. The winning
bid was submitted by Axis Contracting, Inc., which has more than 19 years of construction
experience, including multiple street reconstruction projects. Axis Contracting has
demonstrated sufficient resources to complete the work and has an outstanding reputation in
the North Texas area. The contractor will be bonded and insured for the duration of the
Page 62 of 104
project. Construction is scheduled to begin in January 2026. According to the bid documents,
substantial completion is to be achieved within 220 days, with final acceptance at 240 days.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT:
Funding for the 2025 Street Projects is provided through the FY 2025 Capital Improvement
Program, with a total budget of $2,990,000 funded by Bond Series 2025. The total cost for
engineering and inspection services with TNP is $445,000. After deducting the contracts with
TNP and Axis Contracting, the remaining balance in the 2025 Street Projects account is
$822,465.25. As a result of this budget surplus, additional streets are being added to the 2026
Street Projects list to accelerate the replacement of identified roadways.
LEGAL REVIEW: Town Attorney, Dean Roggia, will review the contract as to form and legality.
ATTACHMENTS:
1. Bid Proposal Evaluation
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to authorize the Town Manager to negotiate
and execute a construction contract with Axis Contracting, Inc. for the 2025 Street Projects
including Forest Hill Drive, Palmetto Court, and Paint Rock Court in the amount of
$1,722,534.75.
Page 63 of 104
TNP Firm Registrations
Texas Board of Professional Engineers and Land Surveyors | Engineering Firm No. F-230 | Surveying Firm No. 10011600 | 10194381 | 10011601
Texas Board of Architectural Examiners Firm No. BR 2673
engineers
surveyors
landscape architects
TEXAS
FORT WORTH
DENTON
ALLEN
HEATH
KATY
THE WOODLANDS
www.tnpinc.com
October 29, 2025
Brandon Wright, Town Manager
Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262
Re: Bid Proposal Evaluation for Paving and Drainage Improvements for Forest Hill Drive,
Palmetto Court and Paint Rock Court
Dear Brandon:
On October 23, 2025, competitive sealed proposals (CSP) were opened for the above referenced Town
project. Four bids were received and a bid tabulation report has been prepared and attached for
record. The following are the bid results for the total project bid:
Contractor Total Project Bid Total Calendar Days
Axis Contracting, Inc. $1,722,534.75 240
McMahon Contracting, LP $1,972,539.40 240
GRod Construction, LLC $2,053,008.00 330
North Texas Contracting, Inc. $2,710,142.00 545
The project was bid as a CSP (Competitive Sealed Proposal) in which the published selection criteria was
used. The selection criteria is as follows:
1. Cost – 40%
2. Bid Time – 20%
3. Qualifications & Experience – 20%
4. Reputation/References – 20%
A panel consisting of representatives from Town of Trophy Club scored the respective bidders based on
the selection criteria above. Information for Items 3 & 4 of the selection criteria were provided by the
bidders for the scoring evaluation. The scores were tabulated and are attached for record.
Based on the results, Axis Contracting, Inc. submitted the proposal that offers the best value to the Town.
If you have any questions or need any additional information, please do not hesitate to contact us.
Sincerely,
tnp
teague nall & perkins
Philip C. Varughese, PE, CFM
Team Leader, Associate Principal
Attachments
cc: Matt Cox, Director of Community Development (via email)
Page 64 of 104
PAVING AND DRAINAGE IMPROVEMENTS FOR FOREST HILL DRIVE, PALMETTO COURT AND PAINT ROCK COURTRating Category Scoring SystemContractor Total Project Bid (40 pts) Total Time (20 pts) (20 pts) (20 pts) TotalAxis Contracting, Inc. $1,722,534.75 40.0 240 20.0 18.7 18.797.40McMahon Contracting, LP $1,972,539.40 34.9 240 20.0 19.3 19.393.53GRod Construction, LLC $2,053,008.00 33.6 330 14.5 17.7 17.783.51North Texas Contracting, Inc. $2,710,142.00 25.4 545 8.8 19.0 19.072.23Bid Amount Bid Time*Qualifications & ExperienceReputation & ReferencesPage 65 of 104
TEAGUE NALL AND PERKINS, INC.CLIENT: TOWN OF TROPHY CLUBCONSULTING ENGINEERSDESCRIPTION: TNP JOB NO: TRO 25236 BID DATE: THURSDAY, OCTOBER 23, 2025 BID TIME: 2PM EST ENGINEER'S ESTIMATE: $2 MillionITEM NO.DESCRIPTION OF ITEMS QUANTITYUNIT UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTALA1-1Bonds & Insurance1 LS $13,200.00 $13,200.00 $90,158.00 $90,158.00 $18,000.00 $18,000.00 $13,000.00 $13,000.00A1-2Materials Testing 1LS$6,000.00 $6,000.00 $23,560.00 $23,560.00 $25,000.00 $25,000.00 $10,000.00 $10,000.00A1-3Right-of-Way Preparation1LS$35,220.00 $35,220.00 $17,080.00 $17,080.00 $45,000.00 $45,000.00 $15,000.00 $15,000.00A1-4Stormwater Pollution Preventon Plan & Erosion Control, Complete In Place, Incl. Maintenance & Removal 1 LS$2,475.00 $2,475.00 $1,550.00 $1,550.00 $8,500.00 $8,500.00 $5,000.00 $5,000.00A1-5Traffic Control Plan, Barricades, Signs & Related Devices 1 LS$8,250.00 $8,250.00 $12,909.00 $12,909.00 $38,000.00 $38,000.00 $10,000.00 $10,000.00A1-6Remove & Replace Brick Mailboxes5EA$3,000.00 $15,000.00 $1,984.00 $9,920.00 $1,500.00 $7,500.00 $5,000.00 $25,000.00A1-7Remove & Reset Standard Mailboxes5EA$750.00 $3,750.00 $407.00 $2,035.00 $500.00 $2,500.00 $1,000.00 $5,000.00A1-8Remove Exist. Storm Drain Structure3EA$900.00 $2,700.00 $700.00 $2,100.00 $2,500.00 $7,500.00 $3,000.00 $9,000.00A1-9 Remove Exist. RCP Storm Drain Pipe- All Sizes 126 LF $15.00 $1,890.00 $41.50 $5,229.00 $25.00 $3,150.00 $100.00 $12,600.00A1-10 Remove & Reinstall Curb Inlet Top2 EA $7,550.00 $15,100.00 $7,564.00 $15,128.00 $8,500.00 $17,000.00 $5,000.00 $10,000.00A1-11 Remove & Reinstall Fire Hydrant1 EA $4,350.00 $4,350.00 $5,215.00 $5,215.00 $8,500.00 $8,500.00 $10,000.00 $10,000.00A1-12 Remove & Dispose Ex. Concrete Pavement & Driveways (Including Conc. Aggregate) 3,880 SY $18.00 $69,840.00 $21.00 $81,480.00 $29.00 $112,520.00 $20.00 $77,600.00A1-13 Remove & Dispose Ex. Concrete Flatwork48 SY $18.00 $864.00 $30.00 $1,440.00 $40.00 $1,920.00 $12.00 $576.00A1-14 Remove & Reconstruct Street Light Foundation 3 EA $9,350.00 $28,050.00 $7,500.00 $22,500.00 $4,800.00 $14,400.00 $6,131.00 $18,393.00A1-15 Unclassified Street Excavation & Grading1 LS $18,500.00 $18,500.00 $13,480.00 $13,480.00 $30,000.00 $30,000.00 $302,391.00 $302,391.00A1-16 6" Reinforced Concrete Pavement3,565 SY $80.00 $285,200.00 $81.60 $290,904.00 $77.00 $274,505.00 $120.00 $427,800.00A1-17 6" Integral Concrete Curb2,100 LF $5.00 $10,500.00 $4.50 $9,450.00 $6.00 $12,600.00 $1.00 $2,100.00A1-186" Reinforced Concrete Driveway (Including Curb) 150 SY$110.00 $16,500.00 $146.00 $21,900.00 $160.00 $24,000.00 $250.00 $37,500.00A1-196" Reinforced Concrete Aggregate Pavement (Including Curb) 35 SY$235.00 $8,225.00 $160.00 $5,600.00 $175.00 $6,125.00 $375.00 $13,125.00A1-208" Lime Treated Subgrade4,235 SY$8.00 $33,880.00 $13.00 $55,055.00 $12.00 $50,820.00 $6.00 $25,410.00A1-21Hydrated Lime (36LB/SY)76 TON$420.00 $31,920.00 $395.00 $30,020.00 $360.00 $27,360.00 $435.00 $33,060.00A1-22 4" Reinforced Concrete Sidewalk35 SY $115.00 $4,025.00 $98.50 $3,447.50 $80.00 $2,800.00 $300.00 $10,500.00A1-23 4" Reinforced Concrete Aggregate Sidewalk (Pavestone, Brick, or Natural Stone) 13 SY $225.00 $2,925.00 $112.30 $1,459.90 $100.00 $1,300.00 $500.00 $6,500.00A1-24 5' Curb Inlet (I-CU FTW)1 EA $6,500.00 $6,500.00 $9,238.00 $9,238.00 $9,900.00 $9,900.00 $8,000.00 $8,000.00A1-25 10' Standard Curb Inlet 1 EA $8,000.00 $8,000.00 $7,564.00 $7,564.00 $10,500.00 $10,500.00 $7,000.00 $7,000.00A1-264'x4' Storm Drain Manhole1EA$9,000.00 $9,000.00 $6,076.00 $6,076.00 $8,800.00 $8,800.00 $5,000.00 $5,000.00A1-27 4'x4' Storm Drain Drop Inlet1 EA $9,750.00 $9,750.00 $5,456.00 $5,456.00 $12,500.00 $12,500.00 $7,000.00 $7,000.00A1-28 18" Reinforced Concrete Pipe (Class III)28 LF $230.00 $6,440.00 $146.00 $4,088.00 $766.00 $21,448.00 $639.00 $17,892.00A1-29 24" Reinforced Concrete Pipe (Class III)71 LF $225.00 $15,975.00 $194.00 $13,774.00 $400.00 $28,400.00 $661.00 $46,931.00A1-30 27" Reinforced Concrete Pipe (Class III)52 LF $262.00 $13,624.00 $263.00 $13,676.00 $500.00 $26,000.00 $691.00 $35,932.00A1-31 30" Reinforced Concrete Pipe (Class III)5LF$260.00 $1,300.00 $411.00 $2,055.00 $800.00 $4,000.00 $709.00 $3,545.00A1-32Connect to Ex. Storm Drain Pipe7EA$900.00 $6,300.00 $1,460.00 $10,220.00 $1,500.00 $10,500.00 $500.00 $3,500.00A1-33Trench Safety 156LF$5.00 $780.00 $5.00 $780.00 $20.00 $3,120.00 $1.00 $156.00A1-34Restoration of Parkways and Yards1,550SY$20.35 $31,542.50 $22.00 $34,100.00 $16.00 $24,800.00 $10.00 $15,500.00A1-35Repair/Replace Sprinkler Systems in Parkways 16LOT$1,045.00 $16,720.00 $2,315.00 $37,040.00 $950.00 $15,200.00 $1,500.00 $24,000.00A1-36Utility Adjustments1LS$4,000.00 $4,000.00 $5,489.00 $5,489.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00A1-37 Tree Protection1 LS $4,500.00 $4,500.00 $1,870.00 $1,870.00 $3,000.00 $3,000.00 $1,000.00 $1,000.00TOTAL - UNIT A1 -FOREST HILL DRIVE PAVING & DRAINAGE IMPROVEMENTS$752,795.50 $873,046.40 $924,668.00 $1,265,011.00North Texas Contracting, Inc. GRod Construction, LLC BIDDERSUNIT A1 - FOREST HILL DRIVE PAVING & DRAINAGE IMPROVEMENTSMcMahon Contracting, LPAxis Contracting, Inc. BID TABULATION REPORTPaving & Drainage Improvements for Forest Hill Drive, Palmetto Court & Paint Rock CourtPage 1Page 66 of 104
TEAGUE NALL AND PERKINS, INC.CLIENT: TOWN OF TROPHY CLUBCONSULTING ENGINEERSDESCRIPTION: TNP JOB NO: TRO 25236 BID DATE: THURSDAY, OCTOBER 23, 2025 BID TIME: 2PM EST ENGINEER'S ESTIMATE: $2 MillionITEM NO.DESCRIPTION OF ITEMS QUANTITYUNIT UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTALNorth Texas Contracting, Inc. GRod Construction, LLC BIDDERSMcMahon Contracting, LPAxis Contracting, Inc. BID TABULATION REPORTPaving & Drainage Improvements for Forest Hill Drive, Palmetto Court & Paint Rock CourtB1-1Bonds & Insurance1LS$4,400.00 $4,400.00 $54,435.00 $54,435.00 $8,800.00 $8,800.00 $12,000.00 $12,000.00B1-2Materials Testing 1LS$6,000.00 $6,000.00 $15,500.00 $15,500.00 $17,500.00 $17,500.00 $7,500.00 $7,500.00B1-3Right-of-Way Preparation1LS$11,740.00 $11,740.00 $6,300.00 $6,300.00 $27,500.00 $27,500.00 $7,500.00 $7,500.00B1-4Stormwater Pollution Preventon Plan & Erosion Control, Complete In Place, Incl. Maintenance & Removal 1 LS$1,925.00 $1,925.00 $1,550.00 $1,550.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00B1-5Traffic Control Plan, Barricades, Signs & Related Devices, Implementation & Maintenance 1 LS$4,400.00 $4,400.00 $8,610.00 $8,610.00 $10,500.00 $10,500.00 $5,000.00 $5,000.00B1-6Remove & Replace Brick Mailboxes9EA$3,000.00 $27,000.00 $1,984.00 $17,856.00 $1,500.00 $13,500.00 $5,000.00 $45,000.00B1-7Remove & Reset Standard Mailboxes1EA$750.00 $750.00 $407.00 $407.00 $500.00 $500.00 $1,000.00 $1,000.00B1-8 Remove & Reinstall Curb Inlet Top1EA$7,550.00 $7,550.00 $7,564.00 $7,564.00 $8,500.00 $8,500.00 $7,000.00 $7,000.00B1-9 Remove & Reinstall Fire Hydrant1EA$4,350.00 $4,350.00 $5,215.00 $5,215.00 $8,500.00 $8,500.00 $10,000.00 $10,000.00B1-10 Remove & Dispose Ex. Concrete Pavement & Driveways (Including Conc. Aggregate) 2,375 SY $18.00 $42,750.00 $21.00 $49,875.00 $29.00 $68,875.00 $20.00 $47,500.00B1-11 Remove & Dispose Ex. Concrete Flatwork65 SY $18.00 $1,170.00 $26.00 $1,690.00 $40.00 $2,600.00 $12.00 $780.00B1-12 Remove & Reconstruct Street Light Foundation 2 EA $9,350.00 $18,700.00 $7,500.00 $15,000.00 $4,800.00 $9,600.00 $6,612.00 $13,224.00B1-13 Unclassified Street Excavation & Grading1 LS $11,000.00 $11,000.00 $5,990.00 $5,990.00 $21,000.00 $21,000.00 $213,500.00 $213,500.00B1-14 6" Reinforced Concrete Pavement2,190 SY $80.00 $175,200.00 $81.60 $178,704.00 $80.00 $175,200.00 $120.00 $262,800.00B1-15 6" Integral Concrete Curb960 LF $5.00 $4,800.00 $4.50 $4,320.00 $6.00 $5,760.00 $1.00 $960.00B1-166" Reinforced Concrete Driveway (Including Curb)161 SY $110.00 $17,710.00 $170.00 $27,370.00 $160.00 $25,760.00 $250.00 $40,250.00B1-176" Reinforced Concrete Aggregate Driveway (Including Curb)30 SY $235.00 $7,050.00 $180.00 $5,400.00 $180.00 $5,400.00 $375.00 $11,250.00B1-188" Lime Treated Subgrade2,545 SY $8.00 $20,360.00 $13.00 $33,085.00 $15.00 $38,175.00 $6.00 $15,270.00B1-19Hydrated Lime (36LB/SY)46 TON $420.00 $19,320.00 $395.00 $18,170.00 $360.00 $16,560.00 $400.00 $18,400.00B1-20 4" Reinforced Concrete Sidewalk10 SY $115.00 $1,150.00 $130.00 $1,300.00 $100.00 $1,000.00 $300.00 $3,000.00B1-21 4" Reinforced Concrete Aggregate Sidewalk (Pavestone, Brick, or Natural Stone) 55 SY $225.00 $12,375.00 $142.20 $7,821.00 $75.00 $4,125.00 $500.00 $27,500.00B1-22 Curb Drain2 EA $900.00 $1,800.00 $1,245.00 $2,490.00 $750.00 $1,500.00 $1,000.00 $2,000.00B1-23 Restoration of Parkways and Yards725 SY $20.35 $14,753.75 $23.00 $16,675.00 $18.00 $13,050.00 $10.00 $7,250.00B1-24Repair/Replace Sprinkler Systems in Parkways and Yards11 LOT $1,045.00 $11,495.00 $2,315.00 $25,465.00 $950.00 $10,450.00 $1,000.00 $11,000.00B1-25Utility Adjustments1LS$6,000.00 $6,000.00 $5,489.00 $5,489.00 $4,500.00 $4,500.00 $5,000.00 $5,000.00B1-26 Tree Protection1LS$4,500.00 $4,500.00 $1,870.00 $1,870.00 $3,500.00 $3,500.00 $1,000.00 $1,000.00TOTAL - UNIT B1 -PALMETTO COURT PAVING IMPROVEMENTS$438,248.75 $518,151.00 $507,355.00 $780,684.00UNIT B1 - PALMETTO COURT PAVING IMPROVEMENTSPage 2Page 67 of 104
TEAGUE NALL AND PERKINS, INC.CLIENT: TOWN OF TROPHY CLUBCONSULTING ENGINEERSDESCRIPTION: TNP JOB NO: TRO 25236 BID DATE: THURSDAY, OCTOBER 23, 2025 BID TIME: 2PM EST ENGINEER'S ESTIMATE: $2 MillionITEM NO.DESCRIPTION OF ITEMS QUANTITYUNIT UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTALNorth Texas Contracting, Inc. GRod Construction, LLC BIDDERSMcMahon Contracting, LPAxis Contracting, Inc. BID TABULATION REPORTPaving & Drainage Improvements for Forest Hill Drive, Palmetto Court & Paint Rock CourtC1-1Bonds & Insurance1 LS $4,400.00 $4,400.00 $25,520.00 $25,520.00 $8,800.00 $8,800.00 $6,000.00 $6,000.00C1-2Materials Testing 1 LS $6,000.00 $6,000.00 $14,900.00 $14,900.00 $12,000.00 $12,000.00 $5,000.00 $5,000.00C1-3Right-of-Way Preparation1 LS $11,740.00 $11,740.00 $3,925.00 $3,925.00 $25,000.00 $25,000.00 $7,500.00 $7,500.00C1-4Stormwater Pollution Preventon Plan & Erosion Control, Complete In Place, Incl. Maintenance & Removal 1 LS $1,375.00 $1,375.00 $1,550.00 $1,550.00 $4,500.00 $4,500.00 $4,000.00 $4,000.00C1-5Traffic Control Plan, Barricades, Signs & Related Devices, Implementation & Maintenance1 LS $4,400.00 $4,400.00 $4,350.00 $4,350.00 $7,500.00 $7,500.00 $5,000.00 $5,000.00C1-6Remove & Replace Brick Mailboxes5 EA $3,000.00 $15,000.00 $1,984.00 $9,920.00 $1,500.00 $7,500.00 $1,000.00 $5,000.00C1-7Remove & Reset Standard Mailboxes1 EA $750.00 $750.00 $407.00 $407.00 $500.00 $500.00 $1,000.00 $1,000.00C1-8Remove Exist. Storm Drain Structure1 EA $900.00 $900.00 $700.00 $700.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00C1-9Remove & Dispose Ex. Concrete Pavement & Driveways (Including Conc. Aggregate) 1,155 SY $18.00 $20,790.00 $25.00 $28,875.00 $29.00 $33,495.00 $20.00 $23,100.00C1-10Remove & Dispose Ex. Concrete Flatwork21 SY $18.00 $378.00 $27.00 $567.00 $40.00 $840.00 $12.00 $252.00C1-11Remove & Reconstruct Street Light Foundation 1 EA $9,350.00 $9,350.00 $7,500.00 $7,500.00 $5,500.00 $5,500.00 $6,781.00 $6,781.00C1-12Unclassified Street Excavation & Grading1 LS $6,000.00 $6,000.00 $3,100.00 $3,100.00 $15,000.00 $15,000.00 $119,924.00 $119,924.00C1-136" Reinforced Concrete Pavement1,020 SY $80.00 $81,600.00 $89.00 $90,780.00 $100.00 $102,000.00 $100.00 $102,000.00C1-146" Integral Concrete Curb420 LF $5.00 $2,100.00 $4.50 $1,890.00 $6.00 $2,520.00 $1.00 $420.00C1-156" Reinforced Concrete Driveway (Including Curb)115 SY $110.00 $12,650.00 $141.00 $16,215.00 $160.00 $18,400.00 $250.00 $28,750.00C1-168" Lime Treated Subgrade1,170 SY $8.00 $9,360.00 $13.00 $15,210.00 $26.00 $30,420.00 $6.00 $7,020.00C1-17Hydrated Lime (36LB/SY)21 TON $420.00 $8,820.00 $395.00 $8,295.00 $360.00 $7,560.00 $400.00 $8,400.00C1-184" Reinforced Concrete Sidewalk21 SY $115.00 $2,415.00 $130.00 $2,730.00 $100.00 $2,100.00 $300.00 $6,300.00C1-1910' Standard Curb Inlet 1EA$8,000.00 $8,000.00 $7,564.00 $7,564.00 $10,500.00 $10,500.00 $7,000.00 $7,000.00C1-20Curb Drain1EA$500.00 $500.00 $1,245.00 $1,245.00 $750.00 $750.00 $1,000.00 $1,000.00C1-21Restoration of Parkways and Yards550 SY$20.35 $11,192.50 $27.00 $14,850.00 $18.00 $9,900.00 $10.00 $5,500.00C1-22Repair/Replace Sprinkler Systems in Parkways and Yards 6 LOT$1,045.00 $6,270.00 $2,315.00 $13,890.00 $950.00 $5,700.00 $1,000.00 $6,000.00C1-23Utility Adjustments1LS$3,000.00 $3,000.00 $5,489.00 $5,489.00 $4,500.00 $4,500.00 $5,000.00 $5,000.00C1-24 Tree Protection1LS$4,500.00 $4,500.00 $1,870.00 $1,870.00 $3,500.00 $3,500.00 $1,000.00 $1,000.00$231,490.50 $281,342.00 $320,985.00 $364,447.00BASE BID ITEMSUNIT A1 - FOREST HILL DRIVE PAVING & DRAINAGE IMPROVEMENTS $752,795.50 $873,046.40 $924,668.00 $1,265,011.00UNIT B1 -PALMETTO COURT PAVING IMPROVEMENTS $438,248.75 $518,151.00 $507,355.00 $780,684.00UNIT C1 - PAINT ROCK COURT PAVING IMPROVEMENTS $231,490.50 $281,342.00 $320,985.00 $364,447.00OWNER'S CONTINGENCY $300,000.00 $300,000.00 $300,000.00 $300,000.00TOTAL AMOUNT BASE BID $1,722,534.75 $1,972,539.40 $2,053,008.00 $2,710,142.00BASE BID (UNIT A1) - FOREST HILL DRIVE PAVING & DRAINAGE IMPROVEMENTS Substantial Completion (Calendar Days)135 75 120 200Final Acceptance (Calendar Days)10 25 30 30BASE BID (UNIT B1) -PALMETTO COURT PAVING IMPROVEMENTSSubstantial Completion (Calendar Days)45 60 90 150Final Acceptance (Calendar Days)5201530BASE BID (UNIT C1) - PAINT ROCK COURT PAVING IMPROVEMENTSSubstantial Completion (Calendar Days)40 45 60 105Final Acceptance (Calendar Days)5151530TOTAL BID TIME 240 240 330 545Reviewed:Philip C. Varughese, P.E.UNIT C1 - PAINT ROCK COURT PAVING IMPROVEMENTSTOTAL - UNIT C1 - PAINT ROCK COURT PAVING IMPROVEMENTSPage 3Page 68 of 104
TOWN COUNCIL COMMUNICATION
MEETING DATE: November 10, 2025
FROM: Matt Cox, Director of Community Development
AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute a
professional services agreement with Teague Nall and Perkins, Inc. in a not-to-
exceed amount of $730,000 for survey, utility engineering, civil engineering,
bidding and construction administration, and construction inspection services
for the 2026 Capital Improvement Street Projects including Oakmont Drive,
Roaring Creek Court, and Greenbriar Court. (Matt Cox, Director of Community
Development)
BACKGROUND/SUMMARY: The Town's FY 2026-2031 Capital Improvement Program includes
annual street maintenance and replacement projects to ensure that street infrastructure
remains in good condition. The Capital Improvement Program was approved by the Town
Council at its September 8, 2025 meeting.
The list of streets selected for the 2026 Street Projects are Oakmont Drive, Roaring Creek
Court, and Greenbriar Court. These streets were identified for replacement based on the 2022
Trophy Club Streets Pavement Survey, which utilized the Pavement Condition Index (PCI) and
Structure Strength Index (SSI) to determine the Overall Condition Index (OCI). The OCI rating
guides the prioritization of street replacements based on funding allocated by the Town
Council for this purpose. Due to remaining funds from the 2025 Street Projects, both Roaring
Creek Court and Greenbriar Court have been accelerated on the street project list for 2026. The
ratings associated with the three identified streets are as follows:
1. Oakmont Dr - PCI 27, SSI 82.83, OCI 27
2. Roaring Creek Ct - PCI 34, SSI 82.83, OCI 34
3. Greenbriar Ct - PCI 43,SSI 100, OCI 53
Page 69 of 104
The professional services agreement with Teague Nall and Perkins (TNP) provides general civil
engineering services for the identified street replacement projects. These services include
topography and boundary surveys, subsurface utility engineering, civil engineering, bidding and
construction administration, and construction inspections.
This initiative aligns with the Town Council’s strategic goals by prioritizing investments in street
infrastructure, enhancing roadway safety, and improving pedestrian pathways to ensure
accessibility and connectivity throughout the community. Additionally, this project supports
the Council’s objective to strengthen infrastructure by upgrading and replacing aging roadways.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The following table outlines the cost breakdown for each street project to be
awarded through the contract. Each cost includes topographic and boundary surveys,
subsurface utility engineering, civil engineering, bidding and construction administration, and
construction inspections.
Street Cost
Oakmont Drive $580,000
Roaring Creek Court $75,000
Greenbriar Court $75,000
Total $730,000
Page 70 of 104
Funding for the 2026 Street Projects is provided in the FY 2026 Capital Improvement Program
with a total budget of $4,010,000 funded through Bond Series 2025. The Town also anticipates
a remaining balance of $822,465.25 upon completion of the 2025 Street Projects. As a result,
Roaring Creek Court and Greenbriar Court have been accelerated and will be designed for
replacement as part of the 2026 Street Projects list, depending on bid pricing and available
budget. This project, along with all other initiatives funded in the FY 2026 Capital Improvement
Program, is incorporated into the Town's long-term debt financing plan and tax rate goal
adopted in September 2024.
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the contract as to form and
legality.
ATTACHMENTS:
1. Professional Services Agreement
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to authorize the Town Manager to negotiate
and execute a professional services agreement with Teague Nall and Perkins, Inc. in a not-to-
exceed amount of $730,000 for survey, utility engineering, civil engineering, bidding and
construction administration, and construction inspection services for the 2026 Capital
Improvement Street Projects including Oakmont Drive, Roaring Creek Court, and Greenbriar
Court.
Page 71 of 104
Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 1
AUTHORIZATION AND AGREEMENT FOR PROFESSIONAL SERVICES
PROJECT NAME: Town of Trophy Club – 2026 CIP Street Reconstruction – Oakmont Drive, Roaring
Creek Court and Greenbriar Court
TNP PROJECT NUMBER: TRO 25XXX
CLIENT: Town of Trophy Club
Attn: Brandon Wright, Town Manager
ADDRESS: 1 Trophy Wood Drive
Trophy Club, TX 76262
In accordance with Texas Gov’t Code Ch. 2254, the Town of Trophy Club (the CLIENT) has determined
that the CONSULTANT is the most highly qualified provider of professional services for this project on
the basis of demonstrated competence and qualifications and hereby requests and authorizes Teague
Nall and Perkins, Inc., (the CONSULTANT) to perform the following services:
Article I
SCOPE: Provide Civil Engineering services associated with the street reconstruction improvements
for Oakmont Drive, Roaring Creek Court, and Greenbriar Court in Trophy Club, Texas, as
generally shown on Attachment ‘D’.
A detailed scope of services is included as Attachment ‘A’ and is made a part hereto.
(
Article II
COMPENSATION shall be on the basis of the following:
A. Basic Services: The CONSULTANT’s compensation for Basic Services included in Attachment
‘A’ shall be based on a Fixed Fee:
Oakmont Drive
• Topo & Boundary Survey $ 45,000
• SUE (Subsurface Utility Engineering) $ 45,000
• Civil Engineering, Bidding and Construction Administration $ 390,000
• Construction Inspections $ 100,000
Roaring Creek Court
• Topo & Boundary Survey $ 7,500
• SUE (Subsurface Utility Engineering) $ 7,500
• Civil Engineering, Bidding and Construction Administration $ 50,000
• Construction Inspections $ 10,000
Greenbriar Court
• Topo & Boundary Survey $ 7,500
• SUE (Subsurface Utility Engineering) $ 7,500
• Civil Engineering, Bidding and Construction Administration $ 50,000
• Construction Inspections $ 10,000
Page 72 of 104
Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 2
The above costs include expenses such as prints, plots, photocopies, plans or documents on CD,
DVD or memory devices, mileage, air fare, and lodging. Payment to the CONSULTANT shall be
due in monthly installments based on the CONSULTANT’s estimate of the percentage of the
contact completed during the billing period.
B. Special Services: Services required for the project, but not included in the fixed fee for Basic
Services, are considered Special Services. The CONSULTANT’s compensation for Special
Services included in Attachment ‘A’ may be on a Fixed Fee, Hourly Reimbursable, or Unit Cost
basis. Refer to Attachment 'B-1’ Compensation Summary for the compensation basis for Special
Services.
Fixed Fee Compensation for Special Services: Payment shall be as described above for Basic
Services.
Hourly Reimbursable Compensation for Special Services: Payment shall be due in monthly
installments based on the amount of hours worked by each employee and the CONSULTANT’S
current standard rates presented in Attachment ‘B’ Standard Rate Schedule.
C. Additional Services: Any service provided by the CONSULTANT which is not specifically
described in the scope of work for this contract as defined above or delineated in an attachment
shall be considered additional services. Additional services shall include, but shall not be limited
to:
1) Platting preparation, zoning applications, zoning exhibits, preliminary utility plans,
drainage studies, and preliminary drainage plans;
2) Preparation of Encroachment or Access Agreements;
3) Environmental Assessments;
4) Franchise Utility Extensions or Relocations;
5) Water of Sanitary Sewer Studies;
6) Screen Wall Design;
7) Storm Water Pollution Prevention Plan (SWPPP);
8) TxDOT Turn Lanes (Acceleration or Deceleration);
9) LEED Certification Design;
10) Geotechnical Engineering;
11) Lift Station Design;
12) Electrical Engineering;
13) Onsite Water Storage Tank or Fire Pump System;
14) Permitting;
15) Construction staking
Upon written authorization from the CLIENT, the CONSULTANT will perform Additional Services.
Payment to the CONSULTANT for Additional Services shall be on a Fixed Fee or Hourly
Reimbursable basis, as described above.
D. Fees: Any permit fees, filing fees, or other fees related to the project and paid on behalf of the
client by the CONSULTANT to other entities shall be invoiced at 1.10 times actual cost.
E. Payment Terms: CLIENT shall be billed monthly for services rendered and pay promptly upon
receipt of invoice. Delays of transmitting payments to CONSULTANT more than 30 days from
invoice date may result in cessation of services until payment is received.
F. Compensation Summary: A summary of project fees is included in Attachment ‘B-1’.
Page 73 of 104
Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 3
G. Sample Invoice: The CONSULTANT’S invoice format will match the sample invoice included in
Attachment ‘B-2’.
Article III
SCHEDULE: The proposed services shall begin within 10 working days of authorization to proceed. A project
schedule is included as Attachment 'C’ and made a part hereto.
Article IV
CONTRACT PROVISIONS: The document entitled “Contract Provisions” which are attached hereto is made a
part hereof. This Authorization of Professional Services, together with the Contract Provisions and all other
exhibits attached hereto are collectively referred to as the “Agreement”.
Please execute and return a signed copy for our files. Receipt of an executed copy of this contract will serve as
notice to proceed. No work shall commence on the project until CONSULTANT receives an executed copy of
this contract. By signing below, the signer warrants that he or she is authorized to execute binding contracts for
the CLIENT.
Approved by CLIENT: Accepted by CONSULTANT:
Town of Trophy Club Teague Nall and Perkins, Inc.
By: By: Michael Wilson
Title: Title: Principal
Date: Date: 10/31/2025
Firm Contact Information:
5237 N. Riverside Drive, Suite 100
Fort Worth, Texas 76137
817-336-5773
Contact: Mike Wilson
TNP Firm Registrations
Texas Board of Professional Engineers and Land Surveyors | Engineering Firm No. F-230 | Surveying Firm No. 10011600 | 10194381 | 10011601
Texas Board of Architectural Examiners Firm No. BR 2673
Page 74 of 104
Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 4
CONTRACT PROVISIONS
1 AUTHORIZATION TO PROCEED
Signing this agreement shall be construed as authorization by CLIENT for CONSULTANT to proceed with the work, unless otherwise provided for in this agreement.
2. DIRECT EXPENSES
A fee equal to 3% of labor billings shall be included on each monthly invoice for prints, plots, photocopies, plans or documents on CD, DVD or memory devices,
and mileage. No individual or separate accounting of these items will be performed by TNP.
3. OUTSIDE SERVICES
When technical or professional services are furnished by an outside source, subject to reasonable, timely and substantive objections of CLIENT, an additional
amount shall be added to the cost of these services for CONSULTANT's administrative costs, as provided herein.
4. OPINION OF PROBABLE COST
In providing opinions of probable cost, the CLIENT understands that CONSULTANT has no control over costs or the price of labor, equipment, or materials, or
over the Contractor’s method of pricing, and that the opinions of probable cost provided to CLIENT are to be made on the basis of the design professional’s
qualifications and experience. CONSULTANT makes no warranty, expressed or implied, as to the accuracy of such opinions as compared to bid or actual costs.
5. PROFESSIONAL STANDARDS
The standard of care for all professional engineering and services performed or furnished by CONSULTANT shall be the care and skill ordinarily used by other
members of the relevant profession in the same circumstances and type of work in the State of Texas, and with the same level of professional and technical
soundness, accuracy, and adequacy of all design, drawings, specifications, and other work and materials furnished under this Authorization as other members
of the same profession in the same circumstances and location. CONSULTANT makes no other warranty, expressed or implied concerning the standard of care.
Subject to the above standards of care, CONSULTANT may use or rely upon design elements and information ordinarily or customarily furnished by others,
including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards.
6. TERMINATION
Either CLIENT or CONSULTANT may terminate this authorization by giving 10 days written notice to the other party. In such event CLIENT shall forthwith pay
CONSULTANT in full for all work previously authorized and performed prior to effective date of termination. If no notice of termination is given, relationships and
obligations created by this Authorization shall be terminated upon completion of all applicable requirements of this Authorization.
7. LEGAL EXPENSES
In the event legal action is brought by CLIENT or CONSULTANT against the other to enforce any of the obligations hereunder or arising out of any dispute
concerning the terms and conditions hereby created, the losing party shall pay the prevailing party such reasonable amounts for fees, costs and expenses as
may be set by the court.
8. PAYMENT TO CONSULTANT
Monthly invoices will be issued by CONSULTANT for all work performed under the terms of this agreement. Invoices are due and payable on receipt. If payment
is not received within 30 days of invoice date, all work on CLIENT’s project shall cease and all work products and documents shall be withheld until payment is
received by TNP. Time shall be added to the project schedule for any work stoppages resulting from CLIENT’s failure to render payment within 30 days of invoice
date. Interest at the rate of 1½% per month will be charged on all past-due amounts, unless not permitted by law, in which case, interest will be charged at the
highest amount permitted by law in accordance with Texas Gov’t Code Ch. 2251.
9. ADDITIONAL SERVICES
Services not specified as Basic Services in Scope and Attachment ‘A’ will be provided by CONSULTANT as Additional Services when authorized by the CLIENT.
Additional services will be paid for by CLIENT as indicated in Article II, Compensation.
10. SALES TAX
In accordance with the State Sales Tax Codes, certain surveying services are taxable. Applicable sales tax is not included in the fee set forth and will not be
added on or collected as the Client is tax exempt under Texas law.
11. SURVEYING SERVICES
In accordance with the Professional Land Surveying Practices Act of 1989, the CLIENT is informed that any complaints about surveying services may be forwarded
to the Texas Board of Professional Engineers and Land Surveyors, 1917 S. Interstate 35, Austin, Texas 78741, (512) 440-7723.
12. LANDSCAPE ARCHITECT SERVICES
The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as landscape architects
in Texas. The CLIENT is informed that any complaints about landscape architecture services be forwarded to the Texas Board of Architectural Examiners, Hobby
Building: 333 Guadalupe, Suite 2-350, Austin, Texas 78701, Telephone (512) 305-9000, Fax (512) 305-8900.
13. INVALIDITY CLAUSE
In case any one or more of the provisions contained in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall
not be impaired thereby.
14. PROJECT SITE SAFETY
CONSULTANT has no duty or responsibility for project site safety.
15. CONSTRUCTION MEANS AND METHODS AND JOBSITE SAFETY
Means and methods of construction and jobsite safety are the sole responsibility of the contractor. CONSULTANT shall not: (I) at any time supervise, direct,
control, or have authority over any contractor’s work, or (ii) be responsible for construction site safety, the means and methods of construction or the safety
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Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 5
precautions a selected or used by any contractor. CONSULTANT shall not be responsible for any decisions, acts or omissions of any constructor.
16. OWNER RESPONSIBILITY
CLIENT shall be responsible for all requirements and instructions that it furnishes to CONSULTANT pursuant to this Agreement, and for the accuracy and
completeness of all programs, reports, data, and other information furnished by CLIENT to CONSULTANT pursuant to this Agreement CONSULTANT may use
and rely upon such requirements, programs, instructions, reports, data, and information in performing or furnishing services under this Agreement, subject to any
express limitations or reservations applicable to the furnished items. CLIENT shall give prompt written notice to CONSULTANT whenever CLIENT observes or
otherwise becomes aware of: (i) any hazardous materials or matters that affect the scope or time of performance of CONSULTANT's services; or (ii) any defect
or nonconformance in CONSULTANT’s services or the contractor’s work; provided, however, this Section 16 shall not relieve CONSULTANT of its obligations
under Texas Business and Commerce Code Ch. 59 or any other law, and this Section 16 shall not be construed as a limitation or waiver of CLIENT under Texas
Civil Practice and Remedies Code Ch. 16.
17. SITE VISITS
In the event the Scope of work requires CONSULTANT to make site visits to observe contractor’s work on a Project, such visits and observations are not intended
to be exhaustive or to extend to every aspect of the Work or to involve detailed inspections of the work, but rather are to be limited to spot checking, selective
sampling, and similar methods of general observation of the work based on CONSULTANT’s exercise of professional judgment. CONSULTANT will have no
responsibility for any defects in the work not actually discovered by CONSULTANT during such site visits.
18. CHOICE OF LAW; VENUE
This Agreement shall be governed by and construed in accordance with the laws of the State of Texas without regard to applicable principles of conflicts of law.
Each of the parties hereto irrevocably consents to the exclusive jurisdiction of any federal or state court located within Denton County, Texas, in connection with
any matter based upon, arising out of, or contemplated in this Agreement.
19. DOCUMENTS
A. All documents prepared by CONSULTANT (“Documents”) are instruments of service, purchased with public funds and shall be become the property of the
Town upon payment whether or not the subject project (“Project”) is completed. CLIENT may make and retain copies of Documents for information and reference
in connection with the use of the Documents on the Project and for other municipal purposes related to this Agreement., and will have the right to use the Documents
only on the Project, extensions of the Project, and for other related uses, subject to receipt by CONSULTANT of full payment due and owing for all services relating
to preparation of the Documents, may not be used unless completed and not for any work or purpose not intended.
B. CLIENT and CONSULTANT may transmit, and shall accept, Project-related correspondence, Documents, text, data, drawings, information, and graphics, in
electronic media or digital format, either directly, or through access to a secure Project website, in accordance with a mutually agreeable protocol.
20. ATTORNEY FEES
In the event that any suit or action over the enforcement, interpretation or other matter emanating from this Agreement, the prevailing party in such dispute shall be
entitled to recover from the losing party all fees, costs and expenses of enforcing any right of such prevailing party under or with respect to this Agreement,
including without limitation, such reasonable fees and expenses of attorneys and accountants, which shall include, without limitation, all fees, costs and expenses
of appeals.
21. MISCELLANEOUS
21.1. This Agreement is binding on and will inure to the benefit of each of the parties and their respective successors and legal representatives. Neither party
may assign this Agreement in whole or in part without the prior written consent of the other party. There are no third party beneficiaries. Any provision or part of
the Agreement held to be void or unenforceable under any Laws or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid
and binding upon the parties. non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision
or of the remainder of this Agreement.
21.2. Insurance. The CONSULTANT shall effect and maintain insurance to protect itself from claims under workmen's compensation act's claims for damages
because of bodily injury, including personal injury; sickness or disease; death of any of its employees; and from claims for damages because of injury to or
destruction of tangible property, including loss of use resulting therefrom; and from claims arising out of the performance of professional services caused by any
errors, omissions, or negligent acts for which it is legally liable. The CONSULTANT shall provide to the TOWN a copy of the Certificate of Insurance naming
TOWN as an additional insured.
21.3. Indemnity. The CONSULTANT shall indemnify and hold harmless the CLIENT and its officers, agents, and employees from the liability of the CLIENT on
account of any injuries or damages received or sustained by any person or persons or property, including court costs and reasonable attorney fees incurred by
the CLIENT, proximately caused by the negligent acts or omissions of the CONSULTANT or its officers, agents, employees, or subcontractors in the execution,
operation, or performance of this Agreement. This indemnity provision shall be construed in compliance with Texas Local Gov’t Code Sec. 271.904, to the
greatest extent allowed by law. In the event of a conflict between this paragraph and Texas Local Gov’t Code Sec. 271.904, then Sec. 271.904 shall supersede
this Agreement and shall be made enforceable under this Agreement.
21.4. Additional Verifications. To the extent required by Texas law, the CONSULTANT verifies that: (1) It does not have a practice, policy, guidance, or directive
that discriminates against a firearm entity or firearm trade association, as defined in Texas Government Code § 2274.001, and that it will not during the term of
this Agreement discriminate against a firearm entity or firearm trade association; (2) It does not “boycott Israel” as that term is defined in Texas Government
Code § 808.001 and 2271.001, as amended, and it will not boycott Israel during the term of this Agreement; (3) It does not “boycott energy companies,” as
those terms are defined in Texas Government Code §§ 809.001 and 2276.001, and it will not boycott energy companies during the term of the Agreement; and
(4) It does not engage in scrutinized business operations with Sudan, Iran, or designated foreign terrorist organization as defined in Texas Government Code,
Chapter 2270; and (5) It is not owned by or the majority of its stock or other ownership interest is held or controlled by i) individuals who are citizens of China,
Iran, North Korea, Russia, or a designated country as defined by Texas Government Code § 2275.0101; or ii) a company or other entity, including a governmental
entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; nor is it
headquartered in China, Iran, North Korea, Russia, or a designated country.
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Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 6
21.5. Non-collusion. The CONSULTANT represents and warrants that the CONSULTANT has not given, made, promised or paid, nor offered to give, make,
promise or pay any gift, bonus, commission, money or other consideration prohibited by law to any person as an inducement to obtain the services to be provided
to the CLIENT under this Agreement.
21.6. Governmental Functions. The Parties hereby acknowledge and agree that the CLIENT is entering into this Agreement pursuant to its governmental functions
and that nothing contained in this Agreement shall be construed as constituting a waiver of the CLIENT’s governmental immunity from suit or liability, which is
expressly reserved to the extent allowed by law. Notwithstanding anything to the contrary herein, the Parties hereby acknowledge and agree that to the extent
this Agreement is subject to the provisions of Subchapter I of Chapter 271, Texas local Government Code, as amended, the CLIENT’s immunity from suit is
waived only as set forth in Subchapter I of Chapter 271, Texas Local Government Code. Further, the parties agree that this Agreement is made subject to all
applicable provisions of the Texas Civil Practice and Remedies Code (“CPRC”), including but not limited to all defenses, limitations, and exceptions to the limited
waiver of immunity from liability provided in CPRC Chapter 101 and Chapter 75.
21.7. Adverse Interests. The CONSULTANT further agrees that during the course and scope of this Agreement, except with CLIENT’s knowledge and consent,
the CONSULTANT shall not represent any third party against the CLIENT in any claim, litigation, or other matter, or be retained to act as an expert witness for
any third party in any claim, litigation, or any other matter that is, or may be, adversarial to the CLIENT, as determined by the CLIENT.
21.8. Ethics Disclosure. To the extent required by law, the CONSULTANT represents that it has completed a Texas Ethics Commission (the “TEC”) form 1295
(“Form 1295”) generated by the TEC’s electronic filing application in accordance with the provisions of Texas Gov’t Code Ch. 2252.908 and the rules
promulgated by the TEC. The Parties agree that, with the exception of the information identifying the CLIENT and the contract identification number, the CLIENT
is not responsible for the information contained in the Form 1295. The information contained in the Form 1295 has been provided solely by the CONSULTANT
and the CLIENT has not verified such information.
21.9. Public Funding. This Agreement is subject to the appropriation of public funds by the CLIENT in its budget adopted for any fiscal year for the specific
purpose of making payments pursuant to this Agreement for that fiscal year. The obligation of the CLIENT pursuant to this Agreement in any fiscal year for which
this Agreement is in effect shall constitute a current expense of the CLIENT for that fiscal year only, and shall not constitute an indebtedness of the CLIENT of
any monies other than those lawfully appropriated in any fiscal year. In the event of non-appropriation of funds in any fiscal year to make payments pursuant to
this Agreement, this Agreement may be terminated without any liability to either party.
21.10. Public Information; Confidentiality. The CONSULTANT will maintain as confidential any documents or information provided by CLIENT and will not release
or publish same to any third-party without prior permission from CLIENT, unless compelled by law or order of a court or regulatory body of competent jurisdiction.
Such release will occur only after prior notice to the CLIENT. The requirements of Subchapter J, Chapter 552, Texas Government Code, may apply to this
Agreement and the CONSULTANT agrees that this Agreement may be terminated if the CONSULTANT knowingly or intentionally fails to comply with a
requirement of that subchapter.
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Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 7
ATTACHMENT 'A'
ITEMIZED SCOPE OF SERVICES
Teague Nall and Perkins, Inc., (TNP) shall render the following professional services necessary for the development of the project: BASIC SERVICES
TOPO AND BOUNDARY SURVEY
1. Establish horizontal control points as needed throughout the project. The basis of bearings
will be the Texas Coordinate System of 1983 (North Central Zone; NAD83 (2011) Epoch
2010).
2. Title research and deeds obtained of the subject property and the adjoining property owners.
3. A thorough investigation of boundary markers/corners will be made on the subject property
and the adjoining property.
4. A boundary analysis of the property will be made by a Registered Professional Land Surveyor.
5. Establish vertical benchmarks as needed throughout the project.
6. The visible improvements such as curbs, walks, fences, buildings, signs, etc. will be located
and shown on the survey.
7. Visible utilities such as power poles, manholes and valves etc. will be located.
Deliverable = Existing Property base and Topographic drawing in digital format showing 1foot contour
intervals and the items listed above for design purposes.
Data will be delivered in Texas Coordinate System of 1983 North Central Zone (4202).
SUE (SUBSURFACE UTILITY ENGINEERING)
The following represents the general understanding between the Client and Engineer regarding the basis
and/or limitations under which these subsurface utility designating and/or locating services are provided:
1. These services will be conducted and provided in general compliance with CI/ASCE 38-22
(Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data). This
standard establishes and defines four quality levels for data collection that are briefly described
as:
▪ Quality Level D (QL-“D”) – Generally QL-“D” indicates information collected or derived from
research of existing records and/or oral discussions.
▪ Quality Level C ( QL-“C”) - Generally QL-“C” indicates information obtained by surveying and
plotting visible above-ground utility features and by using professional judgment in correlating
this information to QL-“D” information. Incorporates QL-“D” information. (Limited in this scope,
this scope is to cover underground utility crossings)
▪ Quality Level B (QL-“B”) – Generally QL-“B”, also known as “designating” indicates information
obtained through the application of appropriate surface geophysical methods to determine the
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Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 8
existence and approximate horizontal position of subsurface utilities. Quality level B data
should be reproducible by surface geophysics at any point of their depiction. This information
is surveyed to applicable tolerances defined by the project and reduced onto plan documents.
Incorporates QL-“D” & QL-“C” information.
▪ Quality Level A (QL-“A”) - Generally QL-“A”, also known as “locating”, indicates the precise
horizontal and vertical location of utilities obtained by the actual exposure (or verification of
previously exposed and surveyed utilities) and subsequent measurement of subsurface
utilities, at a specific point. Incorporates QL-“D” QL-“C” & QL-“B” information.
2. These services are for the purpose of aiding the design of the subject project by providing
information related to subsurface utilities in order to allow potential utility conflicts to be minimized
or eliminated.
3. The Engineer will provide services that meet the standard of care for existing subsurface utility
location and mapping as established in CI/ASCE 38-22 by exercising due diligence with regard
to records research and acquisition of utility information, including visually inspecting the work
area for evidence of utilities and reviewing the available utility record information from the various
utility owners. However, the Engineer makes no guarantee that all utilities can or will be identified
and shown as there still may be utilities within the project area that are undetectable or unknown.
4. Facilities that are discovered through field investigative efforts by the Engineer but no plan records
or ownership data can be identified will be hereafter referred to as unknown. As part of these
services, the Engineer will provide QL-C information in the project deliverables for all unknown
utilities that may be identified in the field investigation of the project. Designating and/or locating
unknown utilities will typically not be part of the initial scope of work but depending on the client’s
needs can be added as additional work to address concerns of the project impacts of “unknown”
facilities.
5. Ground penetrating radar will not be used as a part of the field investigation of the project site
unless that use has been specifically addressed with the scope of services described herein.
6. Test holes are very limited in size or diameter (typically 12 inches by 12 inches, or approximately
144 square inches). Given this limited size, some subsurface conditions may prevent the
completion of test holes, including rock(s), groundwater, large roots, other utilities & structures,
etc. Test hole attempts which cannot be completed due to site conditions will be documented
and noted on the plans.
7. When test holes are used to locate utilities, the nominal pipe sizes of the targeted utility will be
documented and reported by using field measurements of the outside diameter (OD) of the pipe
(to the nearest inch). Based upon this field measured OD, the nominal pipe size will be
determined using typical pipe wall thickness data and other available data including record
information. Pipe diameters that are too large for measurement, encased or non-encased conduit
duct banks and other concrete encased systems which cannot be adequately measured will be
reported based upon the best available information.
8. The documented results produced by these services represent a professional opinion and
interpretation based upon record information and/or field evidence. These results may be affected
by a variety of existing site conditions, including soil content, depth of the utility, density of utility
clusters, and electro-magnetic characteristics of the targeted utilities. Also, the lack of and/or
poor condition of a trace wire for non-conductive materials such as PVC, HDPE, etc. in most
cases will make the successful detection and location of the utility unlikely.
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Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 9
9. The Engineer will apply professional judgment to determine which utilities require additional field
effort and/or methods to properly designate and/or locate, most commonly when record drawings
are not available. In such cases, the Engineer will provide a recommendation or request for
additional services to the Client. Among other methods, a detectable duct rodder or other
conductor may be introduced into the line to enable the designation of the utility. This method is
dependent upon approval by the utility owner, as well as access to, size and condition of the utility.
10. None of these services are intended to and should not be understood to relieve the Client or
others from the responsibility to comply with the statutory requirements related to notifying the
proper one-call system(s) in advance of any and all excavation, grading and/or construction within
the project site.
SCOPE OF BASIC SERVICES:
The scope of subsurface utility designating and/or locating services for this project is described below.
Survey services to tie utility crossing marks and/or identifiers placed during the subsurface utility
designating and/or locating effort will be provided in this contract.
1. Quality Level ‘B’ through ‘D’ Utility Information & Designation – TNP will provide utility
information, up to QL-“B”, for the street reconstruction limits.
This work includes:
a. Requesting utility records on all crossing utilities from the Client, public utilities and private
utility companies known to provide service within the project area, as well as other
sources, in an effort to develop a comprehensive inventory of utility systems likely to be
encountered. Record documents may include construction plans, system diagrams,
distribution maps, transmission maps, geographic information system data, as well as oral
descriptions of the existing systems. The depiction of utilities from records (QL-“C” or “D”)
will be based on thorough field and office activities and shall be based on the most reliable
indication of position available.
b. Visible surface features and appurtenances of subsurface utilities found within the
project site will also be evaluated. Using appropriate surface geophysical methods, TNP
will search for detectible indications of the location of anticipated subsurface utilities.
c. Marking all locations that can be validated, using paint, flags or other devices.
d. Preparing documentation of the utilities encountered and marked, including their general
location, orientation, type & size, if known.
e. Based on ASCE Standard 38-22 standards, a 2d CADD file and PDF depicting the
subsurface utilities designated, signed and sealed by a professional engineer in the state
of Texas.
b) Quality Level A Utility Test Hole – TNP will excavate by air-vacuum or other minimally invasive
methods up to one (1) test hole per street, at locations yet to be determined within the project
limits in order to identify the exact horizontal & vertical locations of crucial utility. The location of
the tests hole will be outside of any paved area. Also, if locating the end of casing is requested
the cost will be based on an hourly charge based on the fee schedule below. This work includes:
a. Providing all necessary personnel, equipment, supplies, management and supervision
needed for the test hole excavation, backfill and restoration.
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Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 10
b. Coordinating with Client, property owner, and/or permitting authorities, as needed and
obtaining any required permits, permission or rights-of-entry with help from The Client
c. Contacting the appropriate one-call system to request utilities to be marked on-the-ground
prior to beginning excavation of test hole.
d. Providing and utilizing appropriate traffic control devices, as necessary, in conformance
with the MUTCD, including any state or locally adopted supplements. (if closures or
additional traffic control equipment is needed other than cones additional direct expenses
will be charged)
e. Preparing documentation for each test hole attempted. This documentation will include
the horizontal and vertical position of the targeted utility or structure, a general description
of the target utility, with condition, material and general orientation noted, a generalized
description of the material encountered in the test hole, and any other field observations
noted during the excavation.
CIVIL ENGINEERING
Upon completion of the topographic design survey, CONSULTANT will begin design for the streets, and
drainage improvements. The CONSULTANT will coordinate his work as necessary to interface with
Town staff and provide periodic updates on design as well as meet with Town staff to review scope,
opinion of cost as well as project schedules. Once final plans have been completed, the CONSULTANT
will deliver original plan documents with Engineer’s seal and signature, sufficient for printing and
distribution for bidding. CONSULTANT will prepare final cost opinions upon delivery of final contract
documents to confirm project budget. CONSULTANT will present to the Town Council the overall project
design, cost and schedule as necessary prior to bidding.
Provide Civil Engineering for the street reconstructions as shown on Attachment ‘D’.
Scope of work shall include the following:
• Street Reconstruction Plans
• Project Details
• Project Contracts per Town Standards
BIDDING AND CONSTRUCTION ADMINISTRATION
1. Once plans are approved to move forward to bidding, CONSULTANT will reproduce full detailed
contract documents to complete the bid package for distribution to prospective bidders.
CONSULTANT will represent the plans and answer questions to perspective bidders and issue
addendums as necessary. CONSULTANT will represent the Town at the bid opening to receive
and open bids and prepare a bid tabulation of the bids. CONSULTANT will review all bids and
evaluate the apparent low bidder and make recommendation in writing to the Town Council as
well as present the bid to the Council in public hearing as necessary.
2. CONSULTANT will prepare the contract documents for execution by the Owner and approved
Contractor. CONSULTANT will conduct a pre-construction meeting to initiate the construction.
CONSULTANT will attend and oversee periodic job site meetings to oversee the construction of
the project. It is anticipated that the project will take approximately 12-months to complete.
3. For purposes of this agreement, the scope will include bi-weekly Owner-Engineer-Contractor
(OEC) meetings which will be up to 2 meetings per month for the duration of the construction. In
addition to the site meetings, the Design Team will review all Shop Drawings, respond to RFI’s
and review and make payment recommendations to the Owner.
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Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 11
4. Once the project is substantially complete, a punch list will be developed to identify any
noncompliant or incomplete work by the contractor and to assist in the final completion of the
project and final payment. An additional follow up to any outstanding items or issues will be
provided until Final Acceptance of the work is given to the Contractor.
CONSTRUCTION INSPECTION
The project scope will be to provide Construction Inspection for all public improvements – paving and
storm drainage improvements. Any water/sewer improvements to be inspected by the Town MUD.
CONSULTANT will provide an onsite inspector as necessary to review, oversee and inspect all public
improvements, including subgrade, lime stabilization, pre-installation of pavement that would include
review placement of forms and reinforcing steel as well as inspection of placement and finishing of
concrete pavements, and installation of storm drainage infrastructure.
The inspection will be based plans and specifications prepared by the CONSULTANT, the engineer of
record and under the oversite of CONSULTANT who is providing construction management services.
Inspector will maintain inspection reports and provide feedback and direction to the contractor and Town
as necessary to make any adjustments during these construction activities.
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Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 12
ATTACHMENT ‘B’
STANDARD RATE SCHEDULE
2025 Standard Hourly Rates
Effective January 1, 2025 to December 31, 2025
Hourly
Engineering/Landscape Architecture/ROW Billing
Rate
Principal or Director $310.00
Team Leader $285.00
Senior Project Manager $280.00
Project Manager $240.00
Senior Engineer $290.00
Project Engineer $190.00
Senior Structural Engineer $295.00
Structural Engineer $210.00
Engineer III/IV $170.00
Engineer I/II $145.00
Senior Landscape Architect/Planner $290.00
Landscape Architect / Planner $210.00
Landscape Designer $150.00
Senior Designer $195.00
Designer $170.00
Senior CAD Technician $165.00
CAD Technician $130.00
IT Technician $190.00
Clerical $90.00
ROW Manager $265.00
Senior ROW Agent $195.00
ROW Agent $155.00
Relocation Agent $195.00
ROW Tech $110.00
Intern $90.00
Hourly
Surveying Billing
Rate
Survey Manager $310.00
Registered Professional Land Surveyor (RPLS) $265.00
Field Coordinator $160.00
S.I.T. or Senior Survey Technician $155.00
Survey Technician $140.00
1-Person Field Crew w/Equipment** $170.00
2-Person Field Crew w/Equipment** $200.00
3-Person Field Crew w/Equipment** $225.00
4-Person Field Crew w/Equipment** $245.00
Flagger $65.00
Abstractor (Property Deed Research) $105.00
Small Unmanned Aerial Systems (sUAS) Equipment & Crew $475.00
Terrestrial Scanning Equipment & Crew $290.00
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Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 13
Hourly
Utility Management, Utility Coordination, and SUE Billing
Rate
Senior Utility Coordinator $190.00
Utility Coordinator $170.00
SUE Field Manager $190.00
Sr. Utility Location Specialist $180.00
Utility Location Specialist $135.00
1-Person Designator Crew w/Equipment*** $165.00
2-Person Designator Crew w/Equipment*** $220.00
2-Person Vac Excavator Crew w/Equip (Exposing Utility Only) $335.00 (4 hr. min.)
Core Drill (equipment only) $830.00 per day
SUE QL-A Test Hole (0 < 8 ft)*** $2,400.00 each
SUE QL-A Test Hole (> 8 < 15 ft)*** $2,900.00 each
Hourly
Construction Management, Construction Engineering and Inspection (CEI) Billing
Rate
Construction Inspector I/II $120.00
Construction Inspector III $140.00
Senior Construction Inspector $160.00
Construction Manager $235.00
Senior Construction Manager $280.00
Direct Cost Reimbursables
A fee equal to 3% of labor billings shall be included on each monthly invoice for prints, plots,
photocopies, plans or documents on CD, DVD or memory devices, and mileage. No individual or
separate accounting of these items will be performed by TNP.
Any permit fees, filing fees, or other fees related to the project and paid on behalf of the client
by TNP to other entities shall be invoiced at 1.10 times actual cost.
Notes:
All subcontracted and outsourced services shall be billed at rates comparable to TNP’s billing rates above or cost times a
multiplier of 1.10.
* Rates shown are for 2025 and are subject to change in subsequent years.
** Survey equipment may include truck, ATV, Robotic Total Station, GPS Units and Digital Level.
*** Includes crew labor, vehicle costs, and field supplies.
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Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 14
ATTACHMENT 'B-1'
COMPENSATION SUMMARY
SERVICE FEE FEE BASIS
BASIC SERVICES
Oakmont Drive:
Topo & Boundary Survey $45,000 Fixed Fee
SUE (Subsurface Utility Engineering) $45,000 Fixed Fee
Civil Engineering, Bidding & Construction Administration $390,000 Fixed Fee
Construction Inspections $100,000 Fixed Fee
Roaring Creek Court:
Topo & Boundary Survey $7,500 Fixed Fee
SUE (Subsurface Utility Engineering) $7,500 Fixed Fee
Civil Engineering, Bidding & Construction Administration $50,000 Fixed Fee
Construction Inspections $10,000 Fixed Fee
Greenbriar Court:
Topo & Boundary Survey $7,500 Fixed Fee
SUE (Subsurface Utility Engineering) $7,500 Fixed Fee
Civil Engineering, Bidding & Construction Administration $50,000 Fixed Fee
Construction Inspections $10,000 Fixed Fee
TOTAL FEE $730,000
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Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 15
ATTACHMENT 'B-2'
SAMPLE INVOICE
Teague, Nall & Perkins, Inc.
5237 N. Riverside Drive
Suite 100
Fort Worth, TX 76137
817-336-5773
Client Contact
Client
Address
Invoice number
Date
Professional services rendered for the month ending November 30,2022
Description
Contract
Amount
Percent
Complete
Total
Billed
Prior
Billed
Current
Billed
Oakmont Drive:
Topo & Boundary Survey
SUE
Civil Engineering, Bidding & Construction Administration
Construction Inspections
Roaring Creek Court:
Topo & Boundary Survey
SUE
Civil Engineering, Bidding & Construction Administration
Construction Inspections
Greenbriar Court:
Topo & Boundary Survey
SUE
Civil Engineering, Bidding & Construction Administration
Construction Inspections
Total
Invoice total
Please show project number on all payments of this statement
Page 86 of 104
Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 16
ATTACHMENT 'C'
PROJECT SCHEDULE
The CONSULTANT shall endeavor to accomplish the work in accordance with the project schedule
provided by the Owner.
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Project Name: Trophy Club – 2026 CIP Street Reconstruction
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 10.31.2025 Page 17
ATTACHMENT 'D'
Project Limits
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TOWN COUNCIL COMMUNICATION
MEETING DATE: November 10, 2025
FROM: Matt Cox, Director of Community Development
AGENDA ITEM: Consider acceptance of the completed construction work for the Inverness
Drive Drainage Improvements Project and authorize final acceptance of the
project, beginning the two-year maintenance bond period. (Matt Cox, Director
of Community Development)
BACKGROUND/SUMMARY: At the December 19, 2024 Town Council meeting, the Town
authorized the Town Manager to negotiate and execute a construction contract with Wildstone
Construction, LLC for the Inverness Drive Drainage Improvements Project in the amount of
$1,914,104. This contract included a $200,000 owner’s contingency and was part of the Town’s
ongoing stormwater system improvement initiative to reduce flooding impacts on multiple
private properties during heavy rain events.
Engineering design and construction management services were provided by Teague Nall &
Perkins (TNP), the Town’s engineering firm. The project was funded primarily through the
Town’s American Rescue Plan Act (ARPA) allocation, with supplemental support from the
Stormwater Utility Fund. Construction began in early 2025 and has now reached full
completion.
A final inspection of the project was conducted by TNP and Town staff on September 26, 2025,
who confirmed that all work was completed in accordance with the contract documents and
specifications. TNP issued a Final Acceptance letter dated October 28, 2025, verifying that the
project met all contractual and engineering requirements.
In accordance with the construction agreement, the two-year maintenance bond period for
Wildstone Construction, LLC began on October 28, 2025, ensuring that any deficiencies
identified during that period will be corrected by the contractor.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The total final amount of the Wildstone Construction contract for the
Inverness Drive Drainage Improvement Project is $1,860,751, which includes the use of
$146,647 in owner's contingency funds. The total project cost was funded through the Town’s
ARPA allocation.
LEGAL REVIEW: N/A
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ATTACHMENTS:
1. Final Acceptance Letter
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to accept the completed construction work for
the Inverness Drive Drainage Improvements Project and authorize final acceptance of the
project, beginning the two-year maintenance bond period effective October 28, 2025.
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TNP Firm Registrations
Texas Board of Professional Engineers and Land Surveyors | Engineering Firm No. F-230 | Surveying Firm No. 10011600 | 10194381 | 10011601
Texas Board of Architectural Examiners Firm No. BR 2673
engineers
surveyors
landscape architects
TEXAS
FORT WORTH
DENTON
ALLEN
HEATH
KATY
www.tnpinc.com
October 28, 2025
John Kolb, President
Wildstone Construction, LLC
12850 Hwy 287
Fort Worth, TX 76052
(via email)
Re: Final Acceptance for Drainage Improvements for Inverness Drive
Dear Mr. Kolb,
This is your letter of Final Acceptance for the above project. The final inspection by the
Town indicate that the work is complete and is therefore accepted by the Town of Trophy Club.
In accordance with the contract documents, the maintenance bond shall be in effect for
two (2) years from October 28, 2025
If you have any questions, please do not hesitate to contact us.
Sincerely,
tnp
teague nall & perkins
Philip C. Varughese, P.E., CFM
Team Leader/Associate Principal
cc: Brandon Wright, Town Manager – Town of Trophy Club (via email)
Matt Cox, Director of Community Development - Town of Trophy Club (via email)
Gunner Chi, P.E., Senior Project Manager – TNP (via email)
Scott Walker, Construction Inspector – TNP (via email)
William Blackwood, Wildstone Construction, (via email)
TRO 24271 File
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TOWN COUNCIL COMMUNICATION
MEETING DATE: November 10, 2025
FROM: Tammy Dixon, Town Secretary
AGENDA ITEM: Consider a resolution of the Town of Trophy Club, Texas, casting votes for the
Denton Central Appraisal District Board of Directors. (Tammy Dixon, Town
Secretary)
BACKGROUND/SUMMARY:
The Denton Central Appraisal District (DCAD) Board of Directors serves either a one- or three-
year term, as outlined by Senate Bill 2 (SB 2), Second Special Session of the 88th Legislature.
The Board is elected by the taxing entities located within Denton County. Each taxing entity is
allotted a number of votes based on its percentage of the total tax levy for Denton County. The
two nominees receiving the highest number of votes are elected to the Board of Directors.
Each taxing entity must cast its votes by written resolution and submit them to the Chief
Appraiser by December 15. An entity may cast all of its votes for one candidate or may
distribute its votes among multiple candidates.
The candidates nominated by the taxing units are as follows:
1. Mike Hennefer - City of Carrollton, CFB ISD, City of The Colony, Denton County, City of
Frisco, City of Highland Village, Lewsville ISD, City of Lewisville, Northwest ISD, City of Plano,
Town of Shady Shores, City of Southlake
2. Ann Pomykal - City of Carrollton, City of The Colony, Denton County, City of Highland
Village, City of Lewisville, Lewisville ISD, Northwest ISD, City of Plano, Town of Shady Shored,
City of Southlake
3. Jordan Villareal - Frisco ISD, City of Frisco
4. DeVon English - Little Elm ISD
Based on the 2025 adjusted tax levy, the Town of Trophy Club has eight (8) votes, which may
be cast for a single nominee or distributed among the nominees. The number of votes
allocated to each candidate must be specified in the resolution and reflected in the motion.
The Denton Central Appraisal District has received biographical forms from three of the four
candidates, which are attached to this agenda item.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
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FISCAL IMPACT: There is no financial impact associated with this agenda item.
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the resolution as to form and
legality.
ATTACHMENTS:
1. Resolution
2. Denton CAD Ballot Delivery Letter
3. Bio Forms
4. Distribution of Votes
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the resolution of the Town of
Trophy Club, Texas, by identifying the nominee(s) to receive Trophy Club's votes for the Denton
Central Appraisal District Board of Directors.
Page 93 of 104
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, CASTING EIGHT (8) VOTES FOR CANDIDATES IN THE
ELECTION OF THE DENTON CENTRAL APPRAISAL DISTRICT BOARD
OF DIRECTORS AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, every two (2) years the Denton Central Appraisal District (DCAD)
requests that each taxing entity submit names for possible appointment to the Appraisal
District Board of Directors; and
WHEREAS, upon receipt of nominees, a listing is compiled and provided to each
entity to cast their votes; and
WHEREAS, each taxing entity has a specified number of votes based on tax
levies; and
WHEREAS, the Town of Trophy Club, as a taxing entity of the Denton Central
Appraisal District, has a total of eight (8) votes to cast for this year’s nominees.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS; THAT:
Section 1. All of the findings in the preamble are found to be true and correct and
the Town Council does hereby incorporate said findings into the body of this Resolution
as if copied in their entirety.
Section 2. The Town Council desires to cast twenty (20) votes, as indicated below
on the attached official ballot of the Denton Central Appraisal District.
Candidate Name # of votes
Section 3. The Town Secretary is directed to send a copy of this Resolution to the
Denton Central Appraisal District.
Section 4. This Resolution is hereby effective upon passage and approval by the
Town Council.
Page 94 of 104
RESOLUTION 2025-XX PAGE 2
PASSED and APPROVED by the Town Council of the Town of Trophy Club,
Texas on this 10th day of November 2025.
Jeannette Tiffany, Mayor
ATTEST:
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
Dean Roggia, Town Attorney
Page 95 of 104
TO: Denton County Taxing Units
FROM: Don Spencer, Chief Appraiser
DATE: October 22, 2025
SUBJECT: Candidates to the Denton CAD Board of Directors
Candidates to the Denton Central Appraisal District Board of Directors are listed below.
Each voting unit must cast its vote by written resolution and submit it to the Chief Appraiser before Monday,
December 15th. The Distribution of Votes for each voting unit is included with this letter. The unit may cast all
its votes for one candidate or may distribute the votes among any number of candidates. When a voting unit
casts its votes, it must cast the votes for a person that was nominated and is named on the ballot. There is
no provision for write-in candidates. The Tax Code does not permit the Chief Appraiser to count votes cast for
someone not listed on the official ballot. The two nominees receiving the most votes will be seated as Place 4
& 7 on the Denton CAD Board of Directors in January of 2026.
The candidates nominated by the taxing units are:
Candidate Nominating Unit
1. Mike Hennefer City of Carrollton, C-FB ISD, City of The Colony, Denton County,
City of Frisco, City of Highland Village, Lewisville ISD, City of
Lewisville, Northwest ISD, City of Plano, Town of Shady Shores,
City of Southlake
2. Ann Pomykal City of Carrollton, City of The Colony, Denton County, City of
Highland Village, City of Lewisville, Lewisville ISD, Northwest ISD,
City of Plano Town of Shady Shores, City of Southlake
3. Jordan Villareal Frisco ISD, City of Frisco
4. DeVon English Little Elm ISD
Bio sheets on each candidate have been requested and are being gathered. If you would like further
information on one(or more) of the candidates, please contact Misty Baptiste she will forward those
information sheets to you as soon as they are available.
Since some of you may not be familiar with the process of selecting the Board, please do not hesitate to
contact Misty Baptiste at (940) 349-3977 or misty.baptiste@dentoncad.com for clarification and/or
information.
Thank you,
Don Spencer
Chief Appraiser
Denton Central Appraisal District
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DENTON CENTRAL APPRAISAL DISTRICT
2025 DISTRIBUTION OF VOTES
%OF TOTAL NUMBER
JURISDICTIONS 2024 LEVY LEVIES OF VOTES
SCHOOL DISTRICTS:
S01 ARGYLE ISD 65,674,321.88 2.1939%44
S02 AUBREY ISD 39,352,904.49 1.3146%25
S03 CARROLLTON-FB ISD 57,743,916.14 1.9290%39
S04 CELINA ISD 3,833,678.65 0.1281%3
S05 DENTON ISD 378,411,405.76 12.6413%252
S15 ERA ISD 1,363.08 0.0000%1
S06 FRISCO ISD 194,933,962.10 6.5120%129
S07 KRUM ISD 23,764,217.83 0.7939%16
S08 LAKE DALLAS ISD 39,650,352.26 1.3246%25
S09 LEWISVILLE ISD 638,403,213.58 21.3267%426
S10 LITTLE ELM ISD 97,843,078.39 3.2686%64
S11 NORTHWEST ISD 228,547,521.30 7.6349%152
S12 PILOT POINT ISD 12,948,005.21 0.4325%9
S13 PONDER ISD 14,152,080.10 0.4728%9
S17 PROSPER ISD 54,811,672.58 1.8311%37
S14 SANGER ISD 25,375,386.78 0.8477%17
S16 SLIDELL ISD 667,895.55 0.0223%1
SCHOOL DISTRICTS TOTALS $1,876,114,975.68)62.674%1248
G01 DENTON COUNTY $355,813,572.94)11.89%238
CITIES:
C26 TOWN OF ARGYLE 5,243,027.85 0.1752%4
C01 CITY OF AUBREY 5,417,579.06 0.1810%4
C31 TOWN OF BARTONVILLE 1,230,886.43 0.0411%1
C02 CITY OF CARROLLTON 67,706,583.01 2.2618%45
C49 CITY OF CELINA 7,844,726.08 0.2621%5
C03 CITY OF THE COLONY 51,299,340.21 1.7137%34
C21 TOWN OF COPPELL 1,146,465.63 0.0383%1
C27 TOWN OF COPPER CANYON 1,799,333.55 0.0601%1
C04 CITY OF CORINTH 18,804,366.34 0.6282%13
C20 CITY OF DALLAS 16,959,752.07 0.5666%10
C05 CITY OF DENTON 121,511,703.72 4.0593%80
C42 CITY OF DISH 229,802.25 0.0077%1
C30 TOWN OF DOUBLE OAK 1,303,943.09 0.0436%1
C47 TOWN OF CORRAL CITY 29,938.96 0.0010%1
C07 TOWN OF FLOWER MOUND 63,454,826.24 2.1198%42
C36 CITY OF FORT WORTH 51,610,843.95 1.7241%34
C32 CITY OF FRISCO 81,844,800.22 2.7341%54
C39 CITY OF GRAPEVINE 306.38 0.0000%1
C22 TOWN OF HACKBERRY 228,478.68 0.0076%1
C38 CITY OF HASLET 3,218.15 0.0001%1
C19 TOWN OF HICKORY CREEK 2,634,384.89 0.0880%2
C08 CITY OF HIGHLAND VILLAGE 16,892,013.38 0.5643%10
C09 CITY OF JUSTIN 6,546,518.74 0.2187%4
C18 CITY OF KRUGERVILLE 1,475,331.88 0.0493%1
C10 CITY OF KRUM 4,868,975.64 0.1627%3
C11 CITY OF LAKE DALLAS 4,339,853.40 0.1450%3
C25 CITY OF LAKEWOOD VILLAGE 723,384.86 0.0242%1
C12 CITY OF LEWISVILLE 93,286,509.19 3.1164%61
C13 TOWN OF LITTLE ELM 47,202,830.20 1.5769%32
C45 CITY OF NEW FAIRVIEW 164,216.87 0.0055%1
C33 TOWN OF NORTHLAKE 9,669,065.95 0.3230%6
C24 CITY OF OAK POINT 5,031,372.81 0.1681%3
C14 CITY OF PILOT POINT 4,795,191.43 0.1602%3
C29 CITY OF PLANO 7,234,194.18 0.2417%5
C15 TOWN OF PONDER 2,371,697.72 0.3114%6
C48 CITY OF PROSPER 14,637,192.29 0.4890%10
C51 TOWN OF PROVIDENCE VILLAGE 5,894,070.34 0.1969%4
C17 CITY OF ROANOKE 11,798,191.28 0.3941%8
C16 CITY OF SANGER 9,473,036.62 0.3165%6
C34 TOWN OF SHADY SHORES 1,671,648.80 0.0558%1
C37 CITY OF SOUTHLAKE 830,182.93 0.0277%1
C28 CITY OF TROPHY CLUB 12,005,186.50 0.4010%8
C44 TOWN OF WESTLAKE 305,951.53 0.0102%1
CITY TOTAL $761,520,923.30)25.67%514
TOTAL ALL JURISDICTIONS $2,993,449,471.92)100.00%2000
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