10.27.2025 TC MinutesTown of Trophy Club
Town Council Regular Meeting
Meeting Minutes — October 27, 20257 7:00 p.m.
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the meeting to order at 7:00 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Rhylan Rowe, Mayor Pro Tem
Stacey Bauer, Council Member Place 1
Jeff Beach, Council Member Place 2
Dennis Sheridan, Council Member Place 3
Garry Ash, Council Member Place 5
Steve Flynn, Council Member Place 6
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Chase Ellis, Director of Parks and Recreation
Jason Wise, Fire Chief
Matt Cox, Director of Community Development
Patrick Arata, Police Chief
Denise Deprato, Director of Human Resources
Tamara Smith, Assistant to the Town Manager
Jill Lind, Director of Communications
April Duvall, Director of Finance
INVOCATION
Rev. Katherine Tang, led the invocation.
PLEDGES
Council Member Sheridan led the Pledge of Allegiance to the American and Texas
Flags.
PUBLIC COMMENTS
There were none.
Town Council Meeting Minutes — October 27, 2025 Page 2
COMMUNITY SPOTLIGHT
1. Working for You... Trophy Club
a) Update from Town Council Members
Mayor Tiffany recognized Breast Cancer Awareness Month, emphasizing its
history, purpose, and community impact in promoting early detection and support for
those affected by the disease.
Council Members and staff wore the Fire Department's specially designed Breast
Cancer Awareness shirts to show solidarity and support recognizing Breast Cancer
Awareness Month.
Council Member Flynn provided background on the recent Rotary Club First
Responder Recognition event, thanking staff and the Police and Fire Departments for
their contributions.
Mayor Tiffany announced that she, along with Council Member Sheridan and Town
Manager Wright, would attend the Texas Municipal League JML) Conference in Fort
Worth.
b) Update from Town Manager (Brandon Wright, Town Manager)
Town Manager Wright provided the following update:
• Early Voting continues through October 31, 2025, for the November 4 election.
• Fire Station Open House: November 1, 10 a.m.-2 p.m.
• Pickleball Courts Grand Opening: November 4, 10 a.m., Harmony Park.
• Movie in the Park: November 7, 5-7 p.m., Harmony Park
• Veterans Day Ceremony: November 11, 11 a.m., Independence Park.
Upcoming Meetings:
• Ethics Review Commission — November 4, 6 p.m.
• Zoning Board of Adjustment — November 6, 6 p.m.
• Town Council Work Session and Regular meeting — November 10, 6 p.m.
c) Quick Civic Tip (Dean Roggia, Town Attorney)
Town Attorney Dean Roggia provided an overview of the Town Charter provision
outlining the Town Manager's duties to implement Council policy and assist in policy
development.
CONSENT AGENDA
Mayor Tiffany requested item 7 be removed from the Consent Agenda.
Town Council Meeting Minutes — October 27, 2025
Page 3
2. Consider approval of the October 13, 2025, Town Council Work Session and
Regular Meeting Minutes and the October 20, 2025, Joint Parks and Recreation
Board/Town Council Meeting Minutes. (Tammy Dixon, Town Secretary)
3. Consider authorizing the Town Manager to negotiate and execute an on -demand
concrete lifting services contract with Nortex Concrete Lift & Stabilization through
November 30, 2029, in an annual fiscal -year amount not to exceed $75,000. (Matt
Cox, Director of Community Development)
4. Consider authorizing the Town Manager to negotiate and execute a purchase
agreement for eight APX 8500 all -band mobile radios with Motorola in the amount
of $76,456.80. (Jason Wise, Fire Chief)
5. Consider authorizing the Town Manager to negotiate and execute athree-year
purchase and professional services agreement with Symonds Flags and Poles,
Inc. in an amount not to exceed $35,000 for the purchase of flags and related
maintenance and repair services. (Jason Wise, Fire Chief)
6. Consider authorizing the Town Manager to negotiate and execute a purchase
agreement with Turf and Soil Management, LLC for the procurement of an ABI
Force Z-23 Laser Grading Machine in the amount of $34,999. (Chase Ellis,
Director of Parks & Recreation)
7. Consider a resolution adopting the updated Human Resource Policies, Travel and
Training Policy, and Artificial Intelligence Policy. (Denise Deprato, Director of
Human Resources) Removed from Consent.
8. Consider approval of the 2026 Town Council Meeting Calendar. (Tammy Dixon,
Town Secretary)
Council Member Sheridan moved to approve Consent Items 2-6 and 8. Council
Member Flynn seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Rowe, Tiffany, Sheridan, Ash, Flynn
NAYES: None
VOTE: 7-0
INDIVIDUAL ITEMS
7. Consider a resolution adopting the updated Human Resource Policies, Travel and
Training Policy, and Artificial Intelligence Policy. (Denise Deprato, Director of
Human Resources)
Town Manager Wright explained that additional language was added to clarify the
Police Department's use of Al technologies in accordance with state law.
Town Council Meeting Minutes — October 27, 2025
Page 4
Council discussed references to elected officials within HR policies, debating
whether such references should remain under HR or be addressed solely through the
Town's Ethics Ordinance or Council Rules and Procedures Manual.
Consensus was reached to remove references to "elected officials" from HR
policies and incorporate relevant provisions into the Rules and Procedures Manual.
Council Member Sheridan moved to approve Resolution No. 2025-23 adopting the
updated Human Resource Policies, Travel and Training Policy, and Artificial Intelligence
Policy as presented with the deletion of "elected officials" references. Council Member
Rowe seconded the motion. The caption of the resolution reads as follows:
RESOLUTION NO. 2025-23
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, APPROVING THE HUMAN RESOURCES POLICIES, A COPY OF WHICH 1S
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A"; APPROVING
THE TRAVEL AND TRAINING POLICY, ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "B"; AND APPROVING THE ARTIFICIAL INTELLIGENCE (All)
POLICY, ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "C";
AUTHORIZING THE TOWN MANAGER TO MACE MINISTERIAL REVISIONS TO SAID
POLICIES; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Rowe, Tiffany, Sheridan, Ash, Flynn
NAYES: None
VOTE: 7-0
9. Consider acceptance of the small area plan for The Grove at TC. (Tamara Smith,
Assistant to the Town Manager)
Town Manager Wright presented the final draft of the Small Area Plan, noting that
all references to residential development were revised to specify "owner -occupied
residential" and that green spaces are to be integrated within commercial developments.
Council Member Flynn moved to accept the small area plan for The Groe at TC.
Council Member Beach seconded the motion.
VOTE ON MOTION
AYES: Beach, Rowe, Tiffany, Ash, Flynn
NAYES: Bauer, Sheridan
VOTE: 5-2
10. First Reading: Consider a resolution approving the Grace Development Thrive
Business Grant application and authorizing the Town Manager to negotiate and
execute a performance agreement with the grantee in the amount of $20,000 as
recommended by the Trophy Club Economic Development Corporation. (Tamara
Smith, Assistant to the Town Manager)
Town Council Meeting Minutes — October 27, 2025 Page 5
Town Manager Wright presented the item.
Town Secretary Dixon provided the first reading. No action taken.
11. Second Reading: Consider a resolution approving the Grace Development Thrive
Business Grant application and authorizing the Town Manager to negotiate and
execute a performance agreement with the grantee in the amount of $20,000 as
recommended by the Trophy Club Economic Development Corporation. (Tamara
Smith, Assistant to the Town Manager)
Town Secretary Dixon provided the second reading.
Council Member Rowe expressed opposition to the grant, citing concerns about
the program's effectiveness and equity. In response, Mayor Tiffany noted prior successful
projects funded through the program, including upgrades completed by Knife & Fork and
Jolly Orthodontics.
Council Member Beach moved to approve Resolution No. 2025-24 approving the
Grace Development Thrive Business Grant application and authorizing the Town
Manager to negotiate and execute a performance agreement with the grantee in the
amount of $20,000 as recommended by the Trophy Club Economic Development
Corporation. Council Member Sheridan seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Tiffany, Sheridan, Flynn
NAYES: Rowe, Ash
VOTE: 5-2
ADJOURNMENT
Mayor Tiffany adjourned the regular meeting at 7:44 p.m.
Tammy Dixon,