03.26.2026 TC Arts Agenda Packet
TOWN OF TROPHY CLUB TROPHY CLUB COUNCIL FOR ARTS AND CULTURE
MEETING AGENDA
March 26, 2026
6:00 PM
Council Chambers
1 Trophy Wood Drive
Trophy Club, Texas 76262
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Board/Commission on any matter pursuant to Texas
Government Code Sec. 551.007. The Board/Commission is not permitted to discuss or take action on any
presentations made concerning matters that are not listed on the agenda. Presentations are limited to
matters over which the Board/Commission has authority. Speakers have up to three (3) minutes or the
time limit determined by the Presiding Officer. Each speaker must have submitted their request to speak
by completing the Speaker’s Form or may email tdixon@trophyclub.org
REGULAR ITEMS
1. Consider approval of the January 29, 2026 Trophy Club Council for Arts and Culture Meeting Minutes.
2. Discuss action items from the January 29, 2026 Trophy Club Council for Arts and Culture Meeting.
ADJOURN
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the official bulletin board at the Town Hall for the Town of Trophy Club,
Texas, in a place convenient and readily accessible to the general public at all times on the following date and time: March 12, 2026, at
8:15 a.m., and said Notice of Meeting was also posted concurrently on the Town’s website in accordance with Texas Government Code
Ch. 551 of the Texas Government Code.
__________________________________
Tamara Smith, Assistant Town Manager
If you plan to attend this public meeting and have a disability that requires special needs, please contact the
Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to
assist you.
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TROPHY CLUB COUNCIL FOR ARTS AND
CULTURE COMMUNICATION
MEETING DATE: March 26, 2026
FROM: Tamara Smith, MSL, Assistant Town Manager
AGENDA ITEM: Consider approval of the January 29, 2026 Trophy Club Council for Arts and
Culture Meeting Minutes.
BACKGROUND/SUMMARY: The Trophy Club Council for Arts and Culture held a regular
meeting on January 29, 2026.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Meeting Minutes
ACTIONS/OPTIONS:
Staff recommends that the Trophy Club Council for Arts and Culture move to approve the
January 29, 2026 Trophy Club Council for Arts and Culture Meeting Minutes.
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Minutes From Regular Session
Trophy Club Council for Arts and Culture
For the Town of Trophy Club
Location: 1 Trophy Wood Drive, Trophy Club, Texas
Date: Thursday, January 29, 2026, 6:00 p.m.
Council Chambers
The Trophy Club Council for Arts and Culture of the Town of Trophy Club, Texas, met in a Regular Session on January 29,
2026. The meeting was held within the boundaries of the Town and was open to the public.
ARTS COUNCIL MEMBERS’ PRESENT:
Peter Steinmetz Member
Jean Frazier Vice Chairperson
Brandi Morris Member
Kimbra Fox Member
ARTS COUNCIL MEMBERS’ ABSENT:
Melissa Eason Chairperson
Hernan Bahamon Member
Amye Stacy Secretary
STAFF AND GUEST(S) PRESENT:
Tamara Smith Assistant Town Manager
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairperson Eason called the meeting to order at 6:00 p.m. and noted a quorum. Member Bahamon arrived at 6:02
p.m.
REGULAR SESSION
Consider approval of the December 11, 2025, Trophy Club Council for Arts and Culture Meeting and
Work Session Minutes.
Agenda Item: Consider approval of the December 11, 2025, Trophy Club Council for Arts and Culture
Meeting Minutes
Motion: Member Morris motioned for approval.
Seconded by: Vice Chairperson Frazier seconded.
Vote: All in favor – Motion passed unanimously. (4-0). 3 members absent
1. Agenda Item: Discuss the Arts Council's first action item, "Creativity Lives Here".
The Arts Council discussed its first action item, Creativity Lives Here, which launched in the second week
of January and has received one photo submission with a caption to date. The council will continue
promoting the initiative during newsletter off-cycles and agreed to revisit a potential sunset date later,
rather than setting one now. Website accessibility was identified as a concern, as the link was difficult to
find on both mobile and desktop devices, and submissions currently require emailing arts@trophyclub.org
rather than using an online form. To increase awareness, the council discussed promoting the Arts Council
at Parks and Recreation events such as Extravaganza, the July 4th event, and Harvest Fest, with action
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items including creating a QR code, developing an informational handout, and securing a standard white
tent. Possible visual enhancements, such as banners or flags, would depend on available funding, with
marketing expenses potentially requiring budget adjustments and council approval, while donated items
may be used.
2. Agenda Item: Discuss prioritized initiative number one: public art and historical markers.
Discussed prioritized initiative number one, public art and historical markers, focusing heavily on mixed
and largely negative feedback from the public art survey. Many respondents expressed concern that
money was being spent frivolously, often misunderstanding that funding would come from HOT tax
revenues rather than general taxes, indicating a strong need for community education and clearer survey
design. The wayfinding initiative was discussed as a future effort, with design conversations anticipated
later in the year and implementation delayed until the next fiscal year, and there was strong interest in
visually linking historical markers with wayfinding for a cohesive approach. The council also emphasized
the need for deeper research into Trophy Club’s history, including early settlers such as the Medlin family,
and identified action items to explore hiring a historian or partnering with a university, to support a
unified and historically grounded public art and marker strategy.
Action Items
• Tamara will create a QR code linking to the Arts Council website.
• Tamara will research whether the Arts Council can purchase a tent sign for use at events throughout the
year.
• Tamara will research options for a historian to assist with documenting the history of Trophy Club.
• Tamara will provide the final, approved sign design.
Next Meeting will be held on March 26, 2026.
ADJOURN
Adjourned at 6:34 p.m.
Attest:
____________________________________ ____________________________________
Tamara Smith, Assistant Town Manager Melissa Eason, Chairperson
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TROPHY CLUB COUNCIL FOR ARTS AND
CULTURE COMMUNICATION
MEETING DATE: March 26, 2026
FROM: Tamara Smith, MSL, Assistant Town Manager
AGENDA ITEM: Discuss action items from the January 29, 2026 Trophy Club Council for Arts
and Culture Meeting.
BACKGROUND/SUMMARY: During the January 29, 2026 regular meeting, the Arts Council
discussed the following items:
• Creating a QR code that links to the Arts Council website;
• Creating an infographic for distribution at events;
• Investigating whether the Arts Council can purchase a tent sign for use at events
throughout the year;
• Researching options for a historian to assist with documenting the history of Trophy
Club; and
• Approving a sign design.
This agenda item provides an opportunity for further discussion of the information presented.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: Staff worked with internal departments to develop a design for a pull-up sign
to be used at events where the Arts Council has a tent or booth to promote its programs and
initiatives. The cost of the pull-up sign is $133.50.
The University of Texas at Arlington has been contacted to assist with documenting the history
of Trophy Club; however, a cost estimate for this service is not available as of the time the
meeting agenda has been posted.
Funding for these items will come from the Hotel Occupancy Tax Fund, which included a line
item of $20,000 for Arts Programs for FY 2026.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. QR Code
2. Infographic
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3. Banner
ACTIONS/OPTIONS:
This agenda item is being presented for discussion purposes only. No action will be taken by
the Trophy Club Council for Arts and Culture.
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