05.27.2026 TC Arts Agenda Packet
TOWN OF TROPHY CLUB TROPHY CLUB COUNCIL FOR ARTS AND CULTURE
MEETING AGENDA
May 27, 2026
6:00 PM
Council Chambers
1 Trophy Wood Drive
Trophy Club, Texas 76262
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Board/Commission on any matter pursuant to Texas
Government Code Sec. 551.007. The Board/Commission is not permitted to discuss or take action on any
presentations made concerning matters that are not listed on the agenda. Presentations are limited to
matters over which the Board/Commission has authority. Speakers have up to three (3) minutes or the
time limit determined by the Presiding Officer. Each speaker must have submitted their request to speak
by completing the Speaker’s Form or may email tdixon@trophyclub.org
REGULAR ITEMS
1. Consider approval of the March 26, 2026 Trophy Club Council for Arts and Culture Meeting Minutes.
2. Discuss action items from the March 26, 2026 Trophy Club Council for Arts and Culture Meeting.
a. Creating an infographic for distribution at events.
b. Investigating the purchase of a tent sign for use at events throughout the year.
c. Researching options for a historian to assist with documenting the history of Trophy Club.
ADJOURN
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the official bulletin board at the Town Hall for the Town of Trophy Club,
Texas, in a place convenient and readily accessible to the general public at all times on the following date and time: May 19, 2026, at
11:32 a.m., and said Notice of Meeting was also posted concurrently on the Town’s website in accordance with Texas Government
Code Ch. 551 of the Texas Government Code.
__________________________________
Tamara Smith, Assistant Town Manager
If you plan to attend this public meeting and have a disability that requires special needs, please contact the
Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to
assist you.
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TROPHY CLUB COUNCIL FOR ARTS AND
CULTURE COMMUNICATION
MEETING DATE: May 27, 2026
FROM: Tamara Smith, MSL, Assistant Town Manager
AGENDA ITEM: Consider approval of the March 26, 2026 Trophy Club Council for Arts and
Culture Meeting Minutes.
BACKGROUND/SUMMARY: The Trophy Club Council for Arts and Culture held a regular
meeting on March 26, 2026.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Meeting Minutes
ACTIONS/OPTIONS:
Staff recommends that the Trophy Club Council for Arts and Culture move to approve the
March 26, 2026 Trophy Club Council for Arts and Culture Meeting Minutes.
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Minutes From Regular Session
Trophy Club Council for Arts and Culture
For the Town of Trophy Club
Location: 1 Trophy Wood Drive, Trophy Club, Texas
Date: Thursday, March 26, 2026, 6:00 p.m.
Council Chambers
The Trophy Club Council for Arts and Culture of the Town of Trophy Club, Texas, met in a Regular Session on March 26,
2026. The meeting was held within the boundaries of the Town and was open to the public.
ARTS COUNCIL MEMBERS’ PRESENT:
Peter Steinmetz Member
Jean Frazier Vice Chairperson
Brandi Morris Member
Kimbra Fox Member
Melissa Eason Chairperson
Hernan Bahamon Member
ARTS COUNCIL MEMBERS’ ABSENT:
Amye Stacy Secretary
STAFF AND GUEST(S) PRESENT:
Tamara Smith Assistant Town Manager
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairperson Eason called the meeting to order at 6:01 p.m. and noted a quorum.
REGULAR SESSION
Consider approval of the January 29, 2026, Trophy Club Council for Arts and Culture Meeting and
Work Session Minutes.
Agenda Item: Consider approval of the January 29, 2026, Trophy Club Council for Arts and Culture
Meeting Minutes
Motion: Member Steinmetz motioned for approval.
Seconded by: Bahamon seconded.
Vote: All in favor – Motion passed unanimously. (416-0). 1 member absent
1. Agenda Item: Discuss action items from the January 29, 2026, Trophy Club Council for Arts and Culture
Meeting.
The Council discussed the infographic design and agreed to standardize branding across all materials,
approving the use of a consistent header and design format aligned with the pull-up banner. The
partnership with the University of Texas at Arlington (UTA) was also discussed, including the project scope
and approach. The process will begin with identifying potential historical items, followed by preliminary
research to determine their significance and review by the Arts Council. The Council will then select items
for deeper research, after which UTA will provide a final report to the Arts Council. The Arts Council will
prepare and present this initiative to the Town Council. The project timeline is targeted for completion
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prior to October 1, with opportunities for the Arts Council to share information at community events
through booths or tents. Areas of interest include the origins of the Trophy Club name, the role of Ben
Hogan and the golf course, early settlement patterns and migration routes, and key historical milestones
and transitions.
Action Items
• Tamara will edit the infographic to use the official Town branding, simplify design, improve readability by
removing gradients and low-contrast areas, ensure consistency with all materials, add the URL in addition
to the QR code already on the document.
• Tamara will create a list of public art currently in Trophy Club.
• Tamara to meet with Hannah from UTA about Historian Project
o Interest areas:
Origins of Trophy Club name
Role of Ben Hogan and the golf course
Early settlement patterns and migration routes
Key historical milestones and transitions
o Timeline:
Before October 1, 2026
Goal: Present progress/results at community events
o Scope/Approach
Initial identification of potential historical items
Preliminary research and significance review
Council selects items for deeper research
Final report and recommendations
Avoid eliminating items too early
Provide updates throughout the process
o Project Goals
Identify and document historical sites and structures
Significant events and timelines
Historical markers/plaques
Wayfinding signage aligned with branding
Story of Trophy Club
• Early settlement
• Development timeline
• Transition to master-planned community
• Key landmarks and cultural elements
Next Meeting will be held on May 27, 2026.
ADJOURN
Adjourned at 6:40 p.m.
Attest:
____________________________________ ____________________________________
Tamara Smith, Assistant Town Manager Melissa Eason, Chairperson
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TROPHY CLUB COUNCIL FOR ARTS AND
CULTURE COMMUNICATION
MEETING DATE: May 27, 2026
FROM: Tamara Smith, MSL, Assistant Town Manager
AGENDA ITEM: Discuss action items from the March 26, 2026 Trophy Club Council for Arts
and Culture Meeting.
a. Creating an infographic for distribution at events.
b. Investigating the purchase of a tent sign for use at events throughout
the year.
c. Researching options for a historian to assist with documenting the
history of Trophy Club.
BACKGROUND/SUMMARY: During the March 26, 2026 regular meeting, the Arts Council
discussed the following items:
• Creating an infographic for distribution at events. This item was previously discussed,
and edits were requested. A revised version incorporating those edits is attached for
review.
• Investigating the purchase of a tent sign for use at events throughout the year. The tent
sign was approved, and the design was created by the Communications & Marketing
Department. The tent sign will be available at the meeting for review.
• Researching options for a historian to assist with documenting the history of Trophy
Club. UTA was contacted to determine whether they could support this initiative, and
they provided a proposal based on the discussion regarding the project’s goals and
needs. The proposal is attached for review, and additional edits will be sent back to
UTA. The project is anticipated to begin in June 2026 and conclude in June 2027.
This agenda item provides an opportunity for further discussion of the information presented.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: Staff worked with internal departments to develop a design for a pull-up sign
to be used at events where the Arts Council has a tent or booth to promote its programs and
initiatives. The cost of the pull-up sign is $133.50.
The University of Texas at Arlington has been contacted to assist with documenting the history
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of the Trophy Club; a proposal cost was provided at $10,000 for this project.
Funding for these items will come from the Hotel Occupancy Tax Fund, which included a line
item of $20,000 for Arts Programs for FY 2026.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Infographic
2. UTA Project Proposal
ACTIONS/OPTIONS:
This agenda item is being presented for discussion purposes only. No action will be taken by
the Trophy Club Council for Arts and Culture.
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Project Proposal: Town of Trophy Club
Past in Practice: Translating Local History into Urban Design Strategy
Institute of Urban Studies University of Texas at Arlington
IUS Background and Study Purpose:
The Institute of Urban Studies (IUS) is the principal research center for the College of Architecture,
Planning, and Public Affairs at the University of Texas at Arlington. Originally established through an act
of the 1967 Texas Legislative Session, the Institute’s mandated mission is to conduct research and
provide technical assistance to city and county governments, governmental agencies, and non-profit
organizations as well as to offer education and teaching opportunities to individuals involved in public
service and civic efforts.
This project proposes a comprehensive exploration of the Town of Trophy Club's historic cultural
identity through the study and interpretation of its archival documents, statistics, community memories,
and sites of historical significance. By systematically reviewing architectural features as they've developed
over time as well as historic sites and everyday objects that reflect the community’s heritage, the initiative
will uncover the narratives, values, and visual language that define the town’s character. These findings
will directly inform the creation of urban design guidelines and recommendations for historical
preservation, public art, and historical markers, ensuring that future public spaces, signage, and materials,
are rooted in local history.
IUS Priorities Integration:
The IUS focuses on three primary priorities when engaging with a sponsor to perform a project. These
priorities are:
- Design Metroplex – Projects that improve the aesthetics and experience of our regional spaces
- Planning Assistance for Rural Communities (PARC) – Spatial and community planning support,
specifically intended to address suburban and rural needs
- Research, Evaluation, and Analysis Program (REAP) – Reports for local and regional entities
that offer data-based policy recommendations
While this project can easily fit into all three categories, it most closely aligns with the Design Metroplex
priority of actively engaging in efforts that blend place-based research, community engagement, and
design strategy to create environments that feel welcoming, meaningful, and visually cohesive.
Project Deliverables:
1) Historically-Informed Urban Design Framework: A set of core themes that define the town’s
historical identity (e.g., industry, migration, arts, natural landscape), distilled into clear storylines,
including:
- Executive Summary for Stakeholders: A concise, visually engaging overview of findings and
recommendations for elected officials, funders, and community groups.
- Existing Conditions Report: An extensive review of the Town’s existing historical cultural
expressions, such as locations of interest and guiding documents
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- Community Values & Vision Summary: Insights from workshops, surveys, and public
engagement sessions about how residents want their history represented in future design.
- A Series of Recommendations for Design Principles Informed by History: Actionable guidelines
for architecture, streetscapes, materials, signage, and public space design that reflect historical
themes
- An overview of future efforts for the Town Arts Council to take on such as:
o Public Art Master Plan: Recommendations for murals, sculptures, installations, and
interpretive elements tied to historical narratives and specific sites
o Historic Preservation & Adaptive Reuse Recommendations: Prioritized list of buildings
or districts with strategies for preservation, rehabilitation, or adaptive reuse.
o Cultural Corridor or Heritage Trail Concept Plan: A conceptual design for a walkable or
bikeable route that connects key historical sites with interpretive elements.
2) Historic Storytelling Toolkit: Templates and guidelines for plaques, wayfinding, digital storytelling,
augmented reality experiences, and educational materials, including:
- Timeline of Significant Events A visual and narrative timeline identifying key historical
milestones, demographic shifts, economic drivers, and cultural influences.
- Historic Sites & Structures Survey Documentation of buildings, landscapes, districts, and
infrastructure with historical significance, including condition assessments and potential for
interpretation.
- Community Exhibition or Presentation Materials: Posters, slide decks, or digital displays for
public meetings, showcasing the town’s history and proposed design directions.
- Community Oral History Collection Guide: Guide to producing and storing interviews,
transcripts, and audio/video recordings capturing lived experiences, traditions, and local
narratives.
Timeline:
June 2026
- Kickoff meeting with town leadership, project team, and key stakeholders
- Begin archival research by gathering documents, maps, photographs, etc.
- Identify and contact community members, cultural groups, and institutions
- Start preliminary site visits to historic districts and notable locations
July 2026 - August 2026
- Conduct structured archival review and document scanning
- Complete first round of historic site and structure surveys,
- Create working database of historical materials and metadata
- Synthesize research into key historical themes and identity markers
- Draft preliminary timeline of major historical events
- Map historical narratives onto specific places and corridors
- Hold community listening sessions to gather stories and priorities
- Analyze how historical patterns shaped current urban form
September 2026 - October 2026
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- Translate historical themes into design principles and public art concepts
- Draft concepts for signage, wayfinding, storytelling tools, and digital experiences
- Develop preservation and adaptive reuse recommendations
- Meet with planning, arts, and public works staff to align concepts with existing plans
- Prepare initial presentation for stakeholders
- Refine design guidelines and public art strategies based on feedback
November 2026 - December 2026
- Host public open house or exhibition to share concepts and gather input
- Finalize historical narrative framework and place-based story map
- Complete public art master plan concepts and design guidelines
- Finalize preservation/adaptive reuse recommendations
- Build out storytelling toolkit
- Prepare executive summary and stakeholder briefing materials
- Conduct final review meetings with town leadership and advisory groups
January 2027 - June 2027
- Deliver full project report and all supporting materials
- Present findings to town council, arts council, and community partners
- Transfer all digital files, archives, and documentation to the town
- Closeout meeting to outline next steps for implementation in 2027
Project Budget:
Total Budget: $10,000
Personnel costs (including salary and fringe for faculty project lead and student employee): $6,500
Institutional costs (including costs to support project through UTA infrastructure): $3,500
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