06.08.2026 TC Agenda Packet
TOWN OF TROPHY CLUB TOWN COUNCIL
WORK SESSION AND REGULAR MEETING AGENDA
June 8, 2026
6:00 PM
Council Chambers
1 Trophy Wood Drive
Trophy Club, Texas 76262
CALL WORK SESSION TO ORDER AND ANNOUNCE A QUORUM
WORK SESSION ITEM
1. Discussion on the creation of a future resolution to display the National Motto "In God We Trust" at
Town facilities and/or on Town property. (Council Members Sean Nelson & Garry Ash)
ADJOURN WORK SESSION
CALL REGULAR MEETING TO ORDER (immediately following Work Session or 7:00 p.m., whichever
is later)
INVOCATION led by Pastor Joel Quilé, Bara Church
PLEDGES led by Council Member
Pledge of Allegiance to the American Flag
Pledge of Allegiance to the Texas Flag
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter pursuant to Texas Government
Code 551.007. The Council is not permitted to discuss or take action on any presentations made
concerning matters that are not listed on the agenda. Presentations are limited to matters over which the
Council has authority. Speakers have up to three (3) minutes or the time limit determined by the Presiding
Officer. Each speaker is requested to complete the Speaker’s Form prior to speaking or may email
mayorandcouncil@trophyclub.org
COMMUNITY SPOTLIGHT
2. Proclamation - Parks and Recreation Month
3. Presentation of Trophy Club's Texas Town of Patriotism Resolution
4. Trophy Club Stars and Stripes
5. Working for You... Trophy Club
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a) Update from Town Council Members
b) Update from Town Manager (Brandon Wright, Town Manager)
c) Quick Civic Tip (Dean Roggia, Town Attorney)
CONSENT AGENDA
This part of the agenda consists of non-controversial, or "housekeeping" items required by law. Items may
be removed from Consent by any council member by making such request prior to a motion and vote.
6. Consider approval of the May 26, 2026, Town Council regular meeting minutes. (Tammy Dixon, Town
Secretary)
7. Consider authorizing the Town Manager to negotiate and execute a professional auditing services
agreement with BrooksWatson for a three-year term, with the option to renew for two additional one-
year terms, at an amount not to exceed $284,900. (April Duvall, Director of Finance).
8. Consider a resolution approving an interlocal cooperation agreement between Denton County, Texas,
and the Town of Trophy Club, Texas, for funding and construction of the Bobcat Traffic Improvement
Project. (Brandon Wright, Town Manager)
9. Consider authorizing the Town Manager to negotiate and execute a purchase agreement with Delta Fire
& Safety for personal protective equipment in the amount of $36,221. (Jason Wise, Fire Chief)
INDIVIDUAL ITEMS
10. Consider an ordinance of the Town of Trophy Club amending Articles 3.10, Apartment Complex
Licensing, and 3.11, Single-Family Residence Licensing, of Chapter 3, Building Regulations, by
updating provisions governing the regulation, inspection, and permitting of rentals for single-family and
multi-family dwellings. (Tamara Smith, Assistant Town Manager)
11. Consider an ordinance amending the FY 2026 Budget to authorize a one-time transfer from the General
Fund balance to the Capital Replacement Fund for planned capital expenditures through FY 2026–
2030, in accordance with the Capital Replacement Fund Plan and Financial Reserves Policy. (April
Duvall, Director of Finance)
12. Consider a resolution approving and adopting Trophy Club's "Texas Town of Patriotism" sub-logo. (Jill
Lind, Director of Communications & Marketing)
13. Consider designating three council members to serve on the Appointments Committee. (Brandon
Wright, Town Manager)
14. Consider designating three council members to serve on the Budget Oversight Committee. (Brandon
Wright, Town Manager)
15. Consider designating up to three council members to serve on the Municipal Utility District No. 1
Coordination Committee. (Brandon Wright, Town Manager)
EXECUTIVE SESSION
Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following:
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16. Section 551.072: Deliberate the purchase, exchange, lease, or value of real property generally located
at or near Trophy Club Drive, in the Town of Trophy Club, Texas.
RECONVENE INTO REGULAR SESSION
17. Action as a result of Executive Session.
ADJOURN
The Town Council may convene into executive session to discuss posted items as allowed by Texas Government Code Sections
551.071 through 551.076 and Section 551.087.
I do hereby certify that the notice of meeting was posted on the bulletin board at the Town Hall for the Town of Trophy Club, Texas, in a
place convenient and readily accessible to the general public at all times on the following date and time: June 2, 2026, at 3:00 p.m. and
said Notice of Meeting was also posted concurrently on the Town’s website in accordance with Texas Government Code Ch. 551.
Tammy Dixon, Town Secretary
• In accordance with section 551.127 of the Texas Government Code (Open Meeting Act) this meeting will be an in-person
meeting with either a member of Town Council, staff, or consultant, participating by video conference. The public meeting
location will be Trophy Club Town Hall, 1 Trophy Wood Drive, Texas. The Mayor, as presiding officer of Town Council, and a
quorum of the Town Council will be physically present at this location. The location where the Mayor is physically present shall
be open to the public during the open portions of the meeting.
• BUDGET STATEMENT: Pursuant to Section 551.043, Government Code, the following taxpayer impact statement must be on
the Town Council meeting agenda at which the Town Council will discuss or adopt a budget for the Town of Trophy Club: For
an average-valued homestead property ($714,324.00), the Town’s portion of the property tax bill in dollars for the current fiscal
year (FY2025) is $2,967.79, the Town’s portion of the property tax bill for the upcoming fiscal year (FY2026) for the same
property if the proposed budget is adopted is estimated to be $2,949.19, and the Town’s portion of the property tax bill in
dollars for the upcoming fiscal year (FY2026) for the same property if a budget funded at the no-new-revenue rate under
Chapter 26, Tax Code, is adopted is estimated to be $2,809.82.
• If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s
Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you.
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TOWN COUNCIL COMMUNICATION
MEETING DATE: June 8, 2026
FROM: Sean Nelson, Council Member Place 1
AGENDA ITEM: Discussion on the creation of a future resolution to display the National Motto
"In God We Trust" at Town facilities and/or on Town property. (Council
Members Sean Nelson & Garry Ash)
BACKGROUND/SUMMARY:
Council Members Sean Nelson and Garry Ash requested that the Town Council discuss the
potential adoption of a resolution recognizing and authorizing the display of the official
National Motto of the United States, "In God We Trust," within Town facilities.
The phrase "In God We Trust" was adopted by Congress as the official National Motto of the
United States in 1956. The motto has appeared on United States currency since the nineteenth
century and continues to be used throughout federal, state, and local government settings.
Displays of the National Motto are common in governmental facilities across the country,
including within the United States Capitol, state capitols, courthouses, schools, and municipal
buildings. The motto is also displayed on numerous governmental vehicles and public facilities
throughout Texas and the nation.
Texas law recognizes the National Motto through Section 1.004 of the Texas Education Code,
which requires public schools and institutions of higher education to display a donated poster
or framed copy of the National Motto that meets statutory requirements. While this statute
applies specifically to educational institutions and does not apply to municipalities, it reflects
the State's recognition of the National Motto as an appropriate civic display within public
facilities. A resolution would authorize the display of the National Motto in designated Town
facilities.
The National Motto is displayed in numerous governmental settings throughout the United
States. At the federal level, "In God We Trust" is displayed in prominent locations within the
United States Capitol, including above the Speaker's dais in the U.S. House of Representatives
and within the U.S. Senate Chamber. At the state level, the motto is displayed in various state
capitols and governmental facilities, including within the Texas State Capitol. Many states have
incorporated the National Motto into official state symbols, public facilities, and governmental
programs. As the "Texas Town of Patriotism," Trophy Club has a longstanding tradition of
recognizing and celebrating the nation's history, service members, veterans, and civic ideals
through events and programs such as Memorial Day observances, Fourth of July activities,
Veterans Day celebrations, Wreaths Across America, and other patriotic initiatives. The display
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of the National Motto would be consistent with these longstanding civic traditions and with the
Town's commitment to honoring American heritage and patriotism.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: Council Members Nelson and Ash have indicated that their intent is to assist in
raising funds for this initiative through private donations. If private funds are raised/donated
for signage related to displaying “In God We Trust” at Town facilities, no funding beyond
dedicated staff time would be necessary.
LEGAL REVIEW: Federal and state courts have generally upheld governmental displays of the
National Motto, recognizing its longstanding historical and civic use. In addition, the Texas
Attorney General has previously opined that the display of the National Motto on certain
governmental property would most likely not violate constitutional provisions relating to the
establishment of religion. Further, the United States Court of Appeals for the Fifth Circuit
recently ruled (on April 21, 2026) that Texas S.B. 10 (Display of Ten Commandments), which is
codified directly below Texas Education Code Sec. 1.004 (Display of National Motto) did not
violate the Establishment Clause.
ACTIONS/OPTIONS:
This agenda item is being presented for discussion and feedback purposes only. No action will
be taken by the Town Council during the workshop.
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Office of the MayorProclamation
WHEREAS, parks and recreation is an integral part of communities throughout this country,
including the Town of Trophy Club, Texas; and
WHEREAS, parks and recreation promotes health and wellness, improving the physical and mental
health of people who live near parks; and
WHEREAS, parks and recreation promotes time spent in nature, which positively impacts mental
health by increasing cognitive performance and well-being, and alleviating illnesses such
as depression, attention deficit disorders, and Alzheimers; and
WHEREAS, parks and recreation encourages physical activities by providing space for popular
sports, hiking trails, swimming pools and many other activities designed to promote
active lifestyles; and
WHEREAS, park and recreation programming and education activities, such as out-of-school time
programming, youth sports and environmental education, are critical to childhood
development; and
WHEREAS, parks and recreation increases a community’s economic prosperity through increased
property values, expansion of the local tax base, increased tourism, the attraction and
retention of businesses, and crime reduction; and
WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our community
and provide a place for children and adults to connect with nature and recreate outdoors;
and
WHEREAS, the U.S. House of Representatives has designated July as Parks and Recreation Month; and
WHEREAS, the Town of Trophy Club, Texas, recognizes the benefits derived from parks and
recreation resources
NOW, THEREFORE, I, Jeannette Tiffany, Mayor of the Town of Trophy Club, and on behalf of the Trophy
Club Town Council, do hereby proclaim the month of July 2026 as:
“Parks and Recreation Month”
in the Town of Trophy Club, Texas, and encourage all residents to recognize and support the efforts of
our local parks and recreation professionals and to enjoy the many benefits that parks and recreation
bring to our community.
PROCLAIMED AND SIGNED on this the 8th day of June 2026.
________________________________________
Jeannette Tiffany, MAYOR
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STARSSTRIPES&
a community tradition
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How it started
Flag Planting began in 2012 by Michelle
Reed, Jeanette Tiffany, and a generous
donation from Dr. Matthews to purchase
flags. Planting and harvesting began
with 15 captains and their team of
volunteers putting 11,000 flags along the
primary streets through town. Each
year, more neighborhoods and streets
would be added; and more volunteers
were eager to step up. We have since
expanded into additional cities and
towns. This year will have over 40,000
flags, planted by approximately 175
volunteers in Trophy Club, Westlake and
Roanoke. This year is going to be
worthy of a 250th celebration.
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The Dates •July 1st: distribute flags to volunteers⚬details to be shared soon as we are
working on a fun plan!
•July 2nd: Planting Day! ⚬no specific time. the volunteer may
plant at any time that works for them.
•July 5th: Harvest Day!⚬make sure flags are dry and only bundle
good flags. damaged flags are to be
retired.
•July 15th: Return Day!⚬main route flags to be returned to
Town Hall. Highlands HOA flags to be
returned to Jenny Fox or designated
location.
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•Flags should be planted 15 feet apart, 2 feet
from the curb. NOTE: Flags planted in the
Highlands and Canterbury Hills HOAs should
be planted along the sidewalk (on the street
side) to avoid puncturing sprinkler lines.
•Prep a hole for the flag stick with “the tool”
or a drill.
•Make sure flags are upright. If you see a flag
that is blown over or broken, please replace
it or notify TCS&S.
•Tag Trophy Club Stars & Stripes on facebook
with any photos you take.
The Process
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Thank you!
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TOWN COUNCIL COMMUNICATION
MEETING DATE: June 8, 2026
FROM: Tammy Dixon, Town Secretary
AGENDA ITEM: Consider approval of the May 26, 2026, Town Council regular meeting
minutes. (Tammy Dixon, Town Secretary)
BACKGROUND/SUMMARY: The Town Council held a meeting on May 26, 2026.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: There is no financial impact associated with this agenda item.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. 05.26.2026 TC Meeting Minutes
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the May 26, 2026 Town Council
regular meeting minutes.
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Town of Trophy Club
Town Council Regular Meeting
Meeting Minutes – May 26, 2026, 7:00 p.m.
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL TO ORDER
Mayor Tiffany called the regular meeting to order at 7:00 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Sean Nelson, Council Member Place 1
Dennis Sheridan, Council Member Place 3
Garry Ash, Council Member Place 5
Steve Flynn, Council Member Place 6
COUNCIL MEMBERS ABSENT
Rhylan Rowe, Mayor Pro Tem
T. Clark Simmons, Council Member Place 2
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Annabelle Ackling, Town Attorney’s Office
Tamara Smith, Assistant Town Manager
April Duvall, Director of Finance
Chase Ellis, Director of Parks and Recreation
Jason Wise, Fire Chief
Matt Cox, Director of Community Development
Patrick Arata, Chief of Police
INVOCATION
Rev. Bill Eason, Fellowship United Methodist Church, led the invocation.
PLEDGES
Council Member Sheridan led the Pledge of Allegiance to the American and Texas
Flags.
PUBLIC COMMENTS
Written comment was submitted by Patricia Keefer, regarding street contracts.
Donna Kawasaki, 9 Edgemere Drive, provided comments requesting Town
assistance in reclaiming her lost money.
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Town Council Meeting Minutes – May 26, 2026 Page 2
COMMUNITY SPOTLIGHT
1. EMS Week, Dr. Rob Hancock, Medical Director
EMS week, May 17th – 23rd, is an annual national observance dedicated to
honoring the contributions of EMS professionals, with Chief Wise and Dr. Hancock
speaking about their work and the importance of collaboration and promoting public
awareness of EMS services.
2. Annual update presentation by Community Waste Disposal (CWD). (Wanda
Smith, CWD Municipal Coordinator)
Jason Roemer and Wanda Smith of CWD provided an update of CWD services
and community programs.
3. Working for You... Trophy Club
a) Update from Town Council Members
Council Member Ash spoke about the Northeast Fire Department Association
(NEFDA) partnership.
Council Members recognized the success of the Memorial Day service, describing
it as moving, humbling, and one of the best yet, and expressed appreciation to everyone
involved in making the event possible.
Mayor Tiffany reminded residents to complete the Town’s mental health survey
available on the Town’s website before it closes at the end of the month. She also
encouraged the community to participate in the upcoming flags campaign through the
Trophy Club Stars and Stripes program.
b) Update from Town Manager (Brandon Wright, Town Manager)
Town Manager Wright provided an update on upcoming community events,
projects and meetings:
• June 12, Movie in the Park, Harmony Park. Activities begin at 8:00 p.m., including a
capuchin monkey meet-and-greet with photo opportunities. Movie screening of
Jumanji (1995) begins at 8:45 p.m. Admission is free; food and treats will be available
for purchase from 1956 Pizza, Zookies Cookies, and the concession stand.
• Boards and Commissions applications open June 1st, applicants must be United
States citizens, registered voters, and a Trophy Club resident for at least six months.
Information available on the Town’s website.
• Announced that the Town Secretary’s Office received the 2026 Texas Municipal
Clerks Association Achievement of Excellence Award, marking the second
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Town Council Meeting Minutes – May 26, 2026 Page 3
consecutive award received by the Town. Trophy Club was one of only 42
municipalities statewide to earn the distinction
• Upcoming Board and Commission Meetings:
o May 27, Trophy Club Council for Arts and Culture meeting, 6:00 p.m.
o June 2, Crime Control & Prevention District meeting, 6:00 p.m.
o June 4, Planning and Zoning meeting, 6:00 p.m.
o June 15, Parks and Recreation Board meeting, 6:00 p.m.
• June 15, Breakfast with Tiffany at the Tom Thumb Starbucks, 9:00 a.m.
c) Quick Civic Tip (Dean Roggia, Town Attorney)
Civic Tip was not provided.
CONSENT AGENDA
4. Consider approval of the May 13, 2026, Town Council regular meeting minutes.
(Tammy Dixon, Town Secretary)
5. Consider authorizing the Town Manager to negotiate and execute a contract with
Pavecon, Ltd. for concrete and joint sealing repairs along the intersection of Trophy
Club Drive and Carnoustie Drive, for an amount not to exceed $50,222.64. (Matt
Cox, Director of Community Development)
Council Member Flynn moved to approve the Consent Agenda. Council Member
Nelson seconded the motion.
VOTE ON MOTION
AYES: Nelson, Tiffany, Sheridan, Ash, Flynn
NAYES: None
ABSENT: Simmons, Rowe
VOTE: 5-0-2
INDIVIDUAL ITEMS
6. Consider authorizing the Town Manager to negotiate and execute a construction
contract with McMahon Contracting, LP for an amount not to exceed
$3,287,810.72 for the Bobcat Traffic Improvement Project. (Matt Cox, Director of
Community Development)
Matt Cox, Director of Community Development, and Philip Varughese, with
Teague, Nall, and Perkins, presented the item.
Council Member Sheridan moved to authorize the Town Manager to negotiate and
execute a construction contract with McMahon Contracting, LP for an amount not to
exceed $3,287,810.72 for the Bobcat Traffic Improvement Project. Council Member
Flynn seconded the motion.
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Town Council Meeting Minutes – May 26, 2026 Page 4
VOTE ON MOTION
AYES: Nelson, Tiffany, Sheridan, Ash, Flynn
NAYES: None
ABSENT: Simmons, Rowe
VOTE: 5-0-2
ADJOUNMENT
Mayor Tiffany adjourned the regular meeting at 8:04 p.m.
____________________________
Jeannette Tiffany, Mayor
Attest:
_______________________________
Tammy Dixon, Town Secretary
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TOWN COUNCIL COMMUNICATION
MEETING DATE: June 8, 2026
FROM: April Duvall, Director of Finance
AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute a
professional auditing services agreement with BrooksWatson for a three-year
term, with the option to renew for two additional one-year terms, at an
amount not to exceed $284,900. (April Duvall, Director of Finance).
BACKGROUND/SUMMARY:
The Town of Trophy Club, with assistance from Valley View Consulting, conducted a
competitive Request for Proposals (RFP) process to select an independent audit firm for a
three-year term, with the option to renew for two additional one-year terms. Eight qualified
firms submitted proposals.
The selected audit firm will perform the Town’s annual financial statement audit services
beginning with the FY 2026 audit. The Town has utilized the services of Forvis/Mazars, LLP
(formerly BKD, LLP) for the past five years, and in accordance with the Town Charter
requirement and best practices, these services are competitively procured every five years.
Proposals were evaluated by Valley View Consulting and Town management based on:
• Experience and qualifications of the audit team;
• Understanding of the Town's audit requirements and proposed approach;
• Commitment to governmental accounting and auditing practices;
• Ability to communicate about regulatory changes and provide guidance; and
• Overall cost.
All firms demonstrated the capability to perform the Town's audit services; however, notable
differences existed in staffing, governmental audit experience, proposed hours, technology
utilization, and pricing. The five-year proposed costs ranged from approximately $284,900 to
$580,900, excluding Single Audit services. BrooksWatson submitted the lowest total cost
proposal at $284,900 and proposed 341 audit hours annually.
After reviewing all proposals, staff and Valley View Consulting determined that BrooksWatson
& Co., PLLC offered the best combination of service quality, governmental auditing experience,
staffing resources, realistic time commitment, and competitive pricing. As a result, Valley View
Consulting concurred with staff's recommendation to award the Independent Financial Audit
Services contract to BrooksWatson & Co., PLLC.
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Staff recommends awarding a contract to BrooksWatson for a three-year term, with the option
to renew for two additional one-year terms, under a comprehensive cost proposal.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: Funding for annual audit services is budgeted within the Town’s General Fund
in the Finance Department budget. The proposed agreement provides a fixed, all-inclusive cost
for the three-year term, with optional two additional one-year renewals, allowing for
predictable audit expenditures. The total cost for the annual audit services proposed by
BrooksWatson for five-years is $284,900, with 341 audit hours annually.
LEGAL REVIEW: Town Attorney, Dean Roggia, will review all documents as to form and legality
before execution.
ATTACHMENTS:
1. Audit Project Recap
2. Audit Proposal Analysis
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to authorize the Town Manager to negotiate
and execute a professional auditing services agreement with BrooksWatson for a three-year
term, with the option to renew for two additional one-year terms, at an amount not to exceed
$284,900.
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2428 Carters Mill Road, Huddleston, VA 24104-4003
540.297.3419
May 26, 2026
Ms. April Duvall, CGFO
Director of Finance
Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262
Dear Ms. Duvall:
We appreciate the opportunity to assist the Town of Trophy Club (the “Town”) with this
Independent Financial Audit Services Request for Proposals (the “Audit RFP”) project.
The objective of this engagement was to select an audit firm to conduct the Town’s Annual
Financial Audit for the fiscal year ending September 30, 2026 and September 30, 2027, with an
option to continue for the subsequent four-year period through fiscal year ending September 30,
2031.
Procedure
The Audit RFP project began with the establishment of a calendar of events to ensure that the
required project steps were performed in a timely and sequential manner.
The RFP project included the following steps:
1.Reviewed the Town’s financial systems structure.
2.Reviewed the services required by the Town.
3.Drafted the RFP for the Town’s review and approval.
4.The Town posted the notice and advertised as required.
5.Distributed RFP to the identified audit firms.
6. By the deadline, proposals were received from:
a.BrooksWatson & Co., PLLC
b.Eide Bailly LLP
c. EisnerAmper LLP
d. Forvis Mazars, LLP
e.Macias Gini & O’Connell LLP (MGO)
f.Pattillo, Brown & Hill (PB&H)
g. Vail & Park, P.C.
h.Whitley Penn LLP
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Page 2 of 3
2428 Carters Mill Road, Huddleston, VA 24104-4003
540.297.3419
The process provided a competitive environment with eight (8) audit firms submitting proposals.
The objective was to identify the application that was determined to be the most responsive and
best aligned with the Town’s requirements, based on the following criteria:
1. Experience, qualifications, and professional activities of the audit team and the Firm,
including technical expertise of supervisory staff available to perform “on-site” work
and resources readily available to the Firm in key areas for the Town.
2. Responsiveness of the proposal, clearly stating an understanding of the work to be
performed, project terms and scheduling, and thoroughness of the data and
documentation.
3. Demonstration of the Firm’s commitment to governmental accounting and auditing
through knowledge of related issues in comparable organizations. Additionally, the
Firm’s ability to communicate changes to regulations and provide guidance for
compliance to the Town.
4. Total proposed cost.
Proposal Analysis
The analysis began with an overall review of each audit firm’s general experience and
qualifications to provide the audit services necessary to meet the Town’s current and future needs.
The responding audit firms demonstrated acceptable general qualifications. The attached Audit
RFP Analysis highlights each response.
Fees
While fees are an important factor in the decision-making process, there are other factors that
were considered as described above. Proposed fees (excluding Single Audit) were as follows:
Audit for FY
ending 9/30:
Brooks
Watson
Eide
Bailly
Eisner
Amper
Forvis
Mazars
MGO
PB&H
Vail &
Park
Whitley
Penn
2026 $43,495 $61,187 $87,500 $54,750 $64,900 $57,500 $54,000 $65,250
2027 $45,017 $63,580 $91,500 $56,000 $66,850 $59,000 $50,500 $67,200
2028 $46,593 $66,110 $94,600 $58,025 $68,860 $60,500 $53,000 $69,200
2029 $48,224 $68,745 $98,400 $59,585 $70,930 $62,000 $54,500 $71,300
2030 $49,912 $71,485 $102,400 $61,300 $73,060 $63,500 $56,000 $73,400
2031 $51,659 $74,330 $106,500 $63,325 $75,250 $65,000 $57,500 $75,600
TOTAL $284,900 $405,437 $580,900 $352,985 $419,850 $367,500 $325,500 $421,950
Estimated
Hours 341 375 450 365 335 420 205 365
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Page 3 of 3
2428 Carters Mill Road, Huddleston, VA 24104-4003
540.297.3419
Recommendation
All responding firms demonstrated the capability to provide the Town with a high-quality audit,
however, based on the demonstrated service quality, feasible time commitment, and competitive
fees, staff believes that BrooksWatson & Co., PLLC, is the best fit for the Town.
Based on the overall evaluation and analysis we concur with the staff’s recommendation that the
Town Council award the Independent Financial Audit Services engagement contract to
BrooksWatson & Co., PLLC.
Please contact Dick Long, Emily Upshaw, or me to discuss any questions or additional information
needs. Thank you for this opportunity to serve the Town.
Sincerely,
Jamie Hobbs
Valley View Consulting, L.L.C.
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Audit Proposal Review
April 27, 2026
Independent Financial Audit Services RFP
REQUIRED INFORMATION
Name of Proposer
Address, telephone number, e-mail address and web
address of the proposer, if available
Date of Submission
Instructions to Audit Firms
Qualified certified public accounting firms wishing to
present Trophy Club with a proposal for providing
independent audit services should provide:
1. One complete copy of the proposal as a PDF file, and
2. Completed Cost Proposal Form.
Cover Letter
Verify the Firm’s independence, state the Firm’s
understanding of the scope of work, and provide a
positive commitment to complete all work and deliver all
reports within the required timeline.
Person(s) authorized to answer technical, price, and/or
contract questions.
Qualifications and Experience
Office location for performing services. Size of Firm and
size of audit staff performing services. Individual’s or
firm’s experience with engagements similar in nature.
Individual’s or firm’s participation in professionally
sponsored quality control review programs and copy of
the peer review letter.
Any disciplinary action taken or pending and
circumstances and status within the last 3 years.
Audit staff assigned to the engagement.
For each individual, indicate:
1. Whether they are licensed as a Certified Public
Accountant in the State of Texas
2. Their governmental auditing experience
3. Relevant continuing professional education completed
within the past three years
4. Memberships in professional organizations (e.g.,
AICPA, GFOA, TXCPA)
Eide Bailly
Brian Stavenger, Partner
400 Pine St, Ste 600
Abilene, TX 79601
(325) 672-4000
bstavenger@eidebailly.com
4/9/2026
Provided as requested
Brian Stavenger, Partner
Abilene and Fargo, ND Offices - 2 partners, 1 managing director, 1 senior
manager, 1-2 senior associates, & 3-5 staff members. 1300 governmental
entity clients. 300+ government professionals
Peer review rating of Pass. Actively participate and lead in training relevant to
Governmental Accounting.
The firm and its partners, as well as our clients, may periodically be the subject
of investigations, formal or informal inquiries, or requests for information from
a variety of regulatory agencies. It is the policy of the firm not to discuss these
matters, or any client-related matters, outside of the firm. It is the firm’s
opinion that none of these activities have a material impact to the firm.
Brian Stavenger (Audit Partner), Jeromy Stephens (Local Client Relationship
Partner), Kevin Randolph (Managing Director/Manager), K.B. Woods (Senior
Associate), Kayla Butterfield (Senior Associate), Sam Singery (Consulting Govt
Advisory Services Senior Manager). Resumes included.
Provided
Provided
EisnerAmper
Freddy Smith (Partner), Aaron Harris (Senior Manager), Kersten Tucker (Senior
Accountant), 2 Staff Accountants. Resumes included.
Provided
Freddy Smith, Partner
16800 North Dallas Parkway, Suite 240
Dallas, TX 75248
(225) 408-4778
fred.smith@eisneramper.com
4/9/2026
Provided as requested
Provided
Freddy Smith, Partner
Governmental Niche Group - Primarily Dallas and Baton Rouge, LA offices -
100+ governmental audit employees with 100+ governmental clients
Peer review rating of Pass. Actively participate and lead in training relevant to
Governmental Accounting.
1 incident of action taken on audit of mutual fund in March 2026
https://www.sec.gov/enforcement-litigation/administrative-proceedings/34-
104936-s. No state or profession actions related to governmental audit
engagements in past 3 years.
Provided
BrooksWatson
Mike Brooks, Audit Partner
14450 John F Kennedy Blvd., Ste 240
Houston, TX 77032
(281) 907-8788
mbrooks@brookswatsoncpa.com
4/6/2026
Provided as requested
Mike Brooks, Audit Partner
Houston and Fort Worth Offices - a lead partner, audit manager, senior
auditor, experienced audit associate, reporting manager & 2nd partner. 145
governmental entity clients.
Peer review rating of Pass. Actively participate and lead in training relevant to
Governmental Accounting.
No actions pending or in past 3 years
Michael Brooks (Audit Partner), Jonathan Watson (Audit Partner), Louis
Breedlove (Senior Audit Manager), Stephanie Hallock (Financial Reporting
Manager). Resumes included.
Provided
1
Page 25 of 115
Audit Proposal Review
April 27, 2026
Independent Financial Audit Services RFP Eide Bailly EisnerAmperBrooksWatson
Firm’s approach to ensuring the quality and consistency
of assigned staff over the duration of the engagement.
Three (3) most significant engagements with other
government entities completed in the last three years
that are similar to the engagement described in this RFP.
Scope and Approach, Schedule, and Other Info
State the proposer’s understanding of the services to be
performed and the work products to be delivered.
Interim Audit Work Prior to September 30, 2026 Planning July-August 2026 Planning & Transition Plan June-August 2026
Begin Audit Fieldwork December 15, 2026 Interim Work September 2026 Preliminary Work Before September 30, 2026
Complete Audit Fieldwork Prior to February 15, 2027 Fieldwork December 2026-February 15, 2027 Interim Fieldwork September 2026
Draft Audit Reports and Management
Letters Prior to February 28, 2027 Reporting Prior to February 28, 2027 Post Closing Work Begins About December 15, 2026
Ongoing Communication Throughout the year Final Fieldwork Completion No later than February 15, 2027
Draft Report & Management Letter No later than February 28, 2027
Final Report Issued In accordance with Town
requirements
Board Presentation March 2027
Extent of use of audit software.
Approach to be used to document and understand
Center's internal control structure.
Approach to be utilized in determining laws and
regulations subject to test work.
Work plan should include separate time estimates for
the general financial audit and single audit work, and an
evaluation of the level and amount of Center staff
support necessary.
Description of the Firm’s method of electronic data and
document collection, including the use of secure file
sharing or web portal systems.
Firm’s ability to meet the timelines indicated in the RFP
or any recommended changes to the schedule.
Good understanding of the engagement and deliverables.
City of The Colony, City of Fredericksburg, City of Corinth. Contact information
provided.
Plan laid out as requested: 375 total hours
Suralink, TeamMate Analytics, CCH ProSystem fx Engagement by Wolters
Kluwer, Microsoft CoPilot
Provided
Provided
Provided
Provided
Provided
Provided Provided
Consolidated Government of the City of Baton Rouge and Parish of East Baton
Rouge, City of Harahan, LA, Town of Lutcher, LA Louisiana heavy in clients and
referrals.
Good understanding of the engagement and deliverables.
Proposed schedule of the engagement
Provided
Provided
Plan laid out as requested: 450 total hours
"Leverage advanced audit technologies and data-driven tools to enhance
efficiency, reduce manual processes, and support a streamlined audit
experience"
Provided
Provided
Plan is for financial statement audit services only. Does not include single
audit or ACEE timing.
Provided
City of Azle, City of Denison, City of Lucas, City of Seagoville, Town of
Northlake. Contact information provided.
Good understanding of the engagement and deliverables.
Plan laid out as requested: 341 total hours
Secure online portal for transmission. Utilizes data analytical software and
processing to complete the audit.
Provided
Provided
Provided
Provided
Provided
2
Page 26 of 115
Audit Proposal Review
April 27, 2026
Independent Financial Audit Services RFP Eide Bailly EisnerAmperBrooksWatson
Assistance in the completion of the Town's ACFR
Additional information considered essential to the
proposal, including any comments that the Firm believes
important for a clear understanding of the proposed
services and/or the Firm’s capabilities.
Cost of Services
Total estimated hours and all-inclusive, not-to-exceed
cost estimate for the financial and single audit broken
down by total estimated hours by staff level (e.g.
partner, manager, senior, etc.) and shows billing rates for
each level.
Proposed billing rates for any special projects that may
be requested.
The proposal must include a fixed fee, inclusive of all
travel, clerical, printing, administrative and overhead
expenses to complete all required services.
G. Additional Information
Single Audit Cost Per Year
Audit for Fiscal Year ending September 30:
2026
2027
2028
2029
2030
2031
Total Six Years
Total Cost to TC without Single Audit
Total Cost to TC with Single Audit
Estimated Average Cost per Hour
2026
2027
2028
2029
2030
2031
Will prepare ACFR and assist in obtaining the GFOA Certificate for Excellence in
Financial Reporting
Will prepare ACFR and assist in obtaining the GFOA Certificate for Excellence in
Financial Reporting
$176.29
$183.32
$190.63
$198.21
$61,187
$63,580
$66,110
$210.22
$218.67
$227.56
$236.67
$68,745
$405,437
$74,330
No exception noted
Provided staff classification hours expected per year and hourly billing rates.
Provided total annual fee for the audit and separate fee for Single Audit.
Provided on case by case basis
Provided
$5,100 in 2026 increasing to $5,900 in 2030
$87,500
$91,500
$94,600
$98,400
$102,400
$580,900
$106,500
Separate fee if required
$580,900
TBD
No exception noted
Provided on case by case basis
Provided
Provided Staff classification, estimated hours, and hourly billing for total costs
per classification. No fees for Single Audit provided.
No exception noted
Provided staff classification hours expected per year and hourly billing rates.
Provided total annual fee for the audit and separate fee for Single Audit.
Provided on case by case basis
Provided
$6,500
Will prepare ACFR and assist in preparation of the Town's response to all GFOA
comments
$136.64
$141.42
$146.37
$151.49
$43,495
$45,017
$46,593
$48,224
$49,912
$284,900
$284,900
$51,659
$323,900
341 hours
$127.55
$132.01
450 hours
$194.44
$203.33
$405,437
$439,037
375 hours
$163.17
$169.55
$71,485
3
Page 27 of 115
Audit Proposal Review
April 27, 2026
Independent Financial Audit Services RFP
REQUIRED INFORMATION
Name of Proposer
Address, telephone number, e-mail address and web
address of the proposer, if available
Date of Submission
Instructions to Audit Firms
Qualified certified public accounting firms wishing to
present Trophy Club with a proposal for providing
independent audit services should provide:
1. One complete copy of the proposal as a PDF file, and
2. Completed Cost Proposal Form.
Cover Letter
Verify the Firm’s independence, state the Firm’s
understanding of the scope of work, and provide a
positive commitment to complete all work and deliver all
reports within the required timeline.
Person(s) authorized to answer technical, price, and/or
contract questions.
Qualifications and Experience
Office location for performing services. Size of Firm and
size of audit staff performing services. Individual’s or
firm’s experience with engagements similar in nature.
Individual’s or firm’s participation in professionally
sponsored quality control review programs and copy of
the peer review letter.
Any disciplinary action taken or pending and
circumstances and status within the last 3 years.
Audit staff assigned to the engagement.
For each individual, indicate:
1. Whether they are licensed as a Certified Public
Accountant in the State of Texas
2. Their governmental auditing experience
3. Relevant continuing professional education completed
within the past three years
4. Memberships in professional organizations (e.g.,
AICPA, GFOA, TXCPA)
Forvis Mazars, LLP
(Incumbent Auditor)Macias Gini & O'Connell LLP (MGO)PB&H
Todd Pruitt, Partner
401 West State Highway 6
Waco, TX 76710
(254) 772-4901
tpruitt@pbhcpa.com
4/9/2026
Provided as requested
Provided
Todd Pruitt, Partner
Waco Office: 150 professionals over 5 offices in TX and NM with 300+
governmental clients
Peer review rating of Pass. Actively participate and lead in training relevant to
Governmental Accounting.
No actions pending or in past 3 years
Dan Barron, Partner
14221 Dallas Parkway, Suite 400
Dallas, TX 75254
(972) 798-2784
dan.barron@us.forvismazars.com
4/9/2026
Provided as requested
David Bullock, Partner
9442 Capital of Texas Highway North, Plaza 1, Suite 500
Austin, TX 78759
(925) 395-2808
dbullock@mgocpa.com
4/8/2026
Provided as requested
Dan Barron (Engagement Partner), Rachel Ormsby (Engagement Quality
Reviewer), Meagan Holyfield (Audit Manager), Ella Garland (Audit In Charge).
Resumes included.
Provided
Provided
Dan Barron, Partner
Dallas Office: one director, one audit manager, one audit in charge, and one
associate on full time basis with one partner on PT basis. 285 dedicated
government professionals and 850 public sector clients.
Peer review rating of Pass. Actively participate in training relevant to
Governmental Accounting.
No actions pending or in past 3 years
David Bullock (Partner), Annie Louie (Technical Review Partner), Corbitt Nixon
(Senior Manager), Kylie Perez (Supervisor), Adam Wisnieski (IT Advisory
Partner). Resumes included.
Provided
Provided
David Bullock, Partner
Austin and Walnut Creek CA office: 125 practitioners dedicated to State/Local
Govt
Peer review rating of Pass. Actively participate and lead in training relevant to
Governmental Accounting.
No actions pending or in past 3 years
Todd Pruitt (Engagement Partner); Kent Willis (Concurring Partner); Jacob
Bowman (Supervisor); Don Abel (IT Specialist) and Staff Auditors. Resumes
included.
Provided
4
Page 28 of 115
Audit Proposal Review
April 27, 2026
Independent Financial Audit Services RFP
Firm’s approach to ensuring the quality and consistency
of assigned staff over the duration of the engagement.
Three (3) most significant engagements with other
government entities completed in the last three years
that are similar to the engagement described in this RFP.
Scope and Approach, Schedule, and Other Info
State the proposer’s understanding of the services to be
performed and the work products to be delivered.
Extent of use of audit software.
Approach to be used to document and understand
Center's internal control structure.
Approach to be utilized in determining laws and
regulations subject to test work.
Work plan should include separate time estimates for
the general financial audit and single audit work, and an
evaluation of the level and amount of Center staff
support necessary.
Description of the Firm’s method of electronic data and
document collection, including the use of secure file
sharing or web portal systems.
Firm’s ability to meet the timelines indicated in the RFP
or any recommended changes to the schedule.
Proposed schedule of the engagement
Forvis Mazars, LLP
(Incumbent Auditor)Macias Gini & O'Connell LLP (MGO)PB&H
PreAudit Planning June 2026 Interim Planning & Risk Assessment Within two weeks after contract
award Interim Fieldwork Begin on or before September 30,
2026
Preliminary Work August 2026 Interim Fieldwork Based on receipt of PBC data Final Fieldwork December 15, 2026 - February 15,
2027
Interim Fieldwork September 2026 Final Fieldwork Start within two weeks after FYE close Draft Management Letter and Reports No later than February 28, 2027
Final Fieldwork January-February 2027 Draft Financial Statements Draft no later than four weeks after
FYE close
Financial Reporting & Presentations February-March 2027 Final Review Materials One week prior to scheduled issuance
date
Microsoft Office Suite, ACL Analytics for data extraction, Adobe Acrobat and
ProSystems fx Engagement, plus additional products.
Provided
Provided
ProvidedProvided
Prioritize investing in new technologies. Provide ASSURE (proprietary tech) for
enhanced workflows, Engage (client portal) for delivery of client information,
TRS for ACFR preparation
Provided
Provided
Provided
Provided
Provided
City of Arlington, City of Kennedale, City of Roanoke. Contact information
provided.
Good understanding of the engagement and deliverables.
Provided
Town of Westlake TX, City of Palo Alto CA, City of San Jose CA. Contact
information provided. California heavy in clients and referrals.
Good understanding of the engagement and deliverables.
Provided
Use an E-audit tool specifically designed for government financial statements
and audits. Suralink secure platform for audit and assurance engagements.
Utilize interactive data extraction and analysis (IDEA)
Provided
Provided
Provided
Provided
Provided
Provided
Provided
City of Killeen, City of Copperas Cove, City of Midlothian, City of Corsicana, City
of Duncanville. Contact information provided.
Good understanding of the engagement and deliverables.
Plan laid out as requested: 420 total hoursPlan laid out as requested: 365 total hours Plan laid out as requested: 335 total hours
5
Page 29 of 115
Audit Proposal Review
April 27, 2026
Independent Financial Audit Services RFP
Assistance in the completion of the Town's ACFR
Additional information considered essential to the
proposal, including any comments that the Firm believes
important for a clear understanding of the proposed
services and/or the Firm’s capabilities.
Cost of Services
Total estimated hours and all-inclusive, not-to-exceed
cost estimate for the financial and single audit broken
down by total estimated hours by staff level (e.g.
partner, manager, senior, etc.) and shows billing rates for
each level.
Proposed billing rates for any special projects that may
be requested.
The proposal must include a fixed fee, inclusive of all
travel, clerical, printing, administrative and overhead
expenses to complete all required services.
G. Additional Information
Single Audit Cost Per Year
Audit for Fiscal Year ending September 30:
2026
2027
2028
2029
2030
2031
Total Six Years
Total Cost to TC without Single Audit
Total Cost to TC with Single Audit
Estimated Average Cost per Hour
2026
2027
2028
2029
2030
2031
Forvis Mazars, LLP
(Incumbent Auditor)Macias Gini & O'Connell LLP (MGO)PB&H
Will prepare ACFR and assist in obtaining the GFOA Certificate for Excellence in
Financial Reporting
Will prepare ACFR and assist in obtaining the GFOA Certificate for Excellence in
Financial Reporting
Will prepare ACFR and have many clients elect to pursue GFOA's Certificate of
Achievement for Ecellence in Financial Reporting
$154.76
$136.90
$140.48
$144.05
$147.62
$151.19
$7,500 in 2026 increasing to $8,300 in 2030
$57,500
$59,000
$60,500
$62,000
$63,500
$367,500
TBD
$352,985
$382,985
$367,500
$415,500
$419,850
Provided
420 hours
No exception noted
Provided staff classification hours expected per year and hourly billing rates.
Provided total annual fee for the audit and separate fee for Single Audit.
Provided on case by case basis
No exception noted
Provided staff classification hours expected per year and hourly billing rates.
Provided total annual fee for the audit inclusive of Single Audit.
Provided on case by case basis
Provided
No exception noted
Provided Staff classification, estimated hours, and hourly billing for total costs
per classification. No fees for Single Audit provided.
Provided on case by case basis
Provided
$56,000
$58,025
$59,585
$61,300
$352,985
365 hours
$150.00
$5,000 (1 major program)
$158.97
$163.25
$167.95
$173.49
Separate fee if required
$64,900
$66,850
$68,860
$70,930
$73,060
$419,850
335 hours
$193.73
$199.55
$205.55
$211.73
$218.09
$224.63
$54,750
$153.42
$63,325 $75,250 $65,000
6
Page 30 of 115
Audit Proposal Review
April 27, 2026
Independent Financial Audit Services RFP
REQUIRED INFORMATION
Name of Proposer
Address, telephone number, e-mail address and web
address of the proposer, if available
Date of Submission
Instructions to Audit Firms
Qualified certified public accounting firms wishing to
present Trophy Club with a proposal for providing
independent audit services should provide:
1. One complete copy of the proposal as a PDF file, and
2. Completed Cost Proposal Form.
Cover Letter
Verify the Firm’s independence, state the Firm’s
understanding of the scope of work, and provide a
positive commitment to complete all work and deliver all
reports within the required timeline.
Person(s) authorized to answer technical, price, and/or
contract questions.
Qualifications and Experience
Office location for performing services. Size of Firm and
size of audit staff performing services. Individual’s or
firm’s experience with engagements similar in nature.
Individual’s or firm’s participation in professionally
sponsored quality control review programs and copy of
the peer review letter.
Any disciplinary action taken or pending and
circumstances and status within the last 3 years.
Audit staff assigned to the engagement.
For each individual, indicate:
1. Whether they are licensed as a Certified Public
Accountant in the State of Texas
2. Their governmental auditing experience
3. Relevant continuing professional education completed
within the past three years
4. Memberships in professional organizations (e.g.,
AICPA, GFOA, TXCPA)
Vail & Park, P.C.WhitleyPenn
Mike Vail, Managing Shareholder
11500 State HWY 121, Suite 410
Frisco, TX 75035
(972) 234-3333
mike.vail@vailcpas.com
4/9/2026
Provided as requested
Mike Vail (Managing Shareholder); Cindy Huang (Senior Audit Manager); Kristal
Pate (Audit Senior); Brenda Pinal (Audit Senior); Matthew Anderson (Audit
Senior); and Umaima Naseer (Audit Staff). Resumes included.
Provided
Provided
Mike Vail, Managing Shareholder
Frisco Office: 50 professionals plus 25 other professional staff. 18 employees
specialized in governmental audit Performed 250+ governmental audits
Peer review rating of Pass. Actively participate in training relevant to
Governmental Accounting.
No actions pending or in past 3 years
Peer review rating of Pass. Actively participate in training relevant to
Governmental Accounting.
No actions pending or in past 3 years
Roger Tovar (Engagement Partner); Guadalupe R Garcia (Engagement
Resource Partner); Roger Tovar (Engagement Quality Control Reviewer
Partner); Lauren Eaton (Manager); Gabbi Fellows (Senior Associate). Resumes
included.
Provided
Roger Tovar, Audit Partner
640 Taylor St, Suite 2200
Fort Worth, TX 76102
(817) 259-9224
roger.tovar@whitleypenn.com
4/9/2026
Provided as requested
Provided
Roger Tovar, Audit Partner
Fort Worth Office: 850 employees in 9 offices throughout TX and NM. 100+
Texas governmental clients. Public sector consists of 4 partners, 8 managers, 8
senior associates, and 20+ associates.
7
Page 31 of 115
Audit Proposal Review
April 27, 2026
Independent Financial Audit Services RFP
Firm’s approach to ensuring the quality and consistency
of assigned staff over the duration of the engagement.
Three (3) most significant engagements with other
government entities completed in the last three years
that are similar to the engagement described in this RFP.
Scope and Approach, Schedule, and Other Info
State the proposer’s understanding of the services to be
performed and the work products to be delivered.
Extent of use of audit software.
Approach to be used to document and understand
Center's internal control structure.
Approach to be utilized in determining laws and
regulations subject to test work.
Work plan should include separate time estimates for
the general financial audit and single audit work, and an
evaluation of the level and amount of Center staff
support necessary.
Description of the Firm’s method of electronic data and
document collection, including the use of secure file
sharing or web portal systems.
Firm’s ability to meet the timelines indicated in the RFP
or any recommended changes to the schedule.
Proposed schedule of the engagement
Vail & Park, P.C.WhitleyPenn
Preliminary Planning & Assessment Begin September 1, 2026 Preliminary Planning On or before September 2026
Interim Fieldwork Begin September 7, 2026 Interim Fieldwork May-June 2026
Confirmation Procedures Begin October 5, 2026 Year-end Fieldwork December 2026-February 2027
Year-end Audit Fieldwork Begin January 18, 2027 Reporting Final Submissions and Board
Meetings No later than February 28, 2027
Report Preparation February 2027 Presentation to Board March 2027
Exit Conference and Report Issuance No later than March 12, 2027
Presentation to Board March 2027
Provided
Provided
City of Sulphur Springs; City of Kemp; Town of Argyle. Contact information
provided.
Good understanding of the engagement and deliverables.
Plan laid out as requested: 205 total hours
AuditDashboard used for data/document collection. DataSnipper for data
extraction and use. Engagement Manager and Guided Assurance by Thomson
Reuters for research and guidance. Microsoft Office and Adobe PDF.
Provided
Provided
City of Keller, City of Aubrey, City of Terrell. Contact information provided.
Suralink for document exchange workflow; Validis for running ERP reports;
Alteryx for data analytics; DataSnipper for audit testing; TeamMate Analytics
for data driving insights; DebtBook for debt, lease, and subscription
management. CCH ProSystem fx Engagement for Firm ERP.
Good understanding of the engagement and deliverables.
Plan laid out as requested: 365 total hours
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
8
Page 32 of 115
Audit Proposal Review
April 27, 2026
Independent Financial Audit Services RFP
Assistance in the completion of the Town's ACFR
Additional information considered essential to the
proposal, including any comments that the Firm believes
important for a clear understanding of the proposed
services and/or the Firm’s capabilities.
Cost of Services
Total estimated hours and all-inclusive, not-to-exceed
cost estimate for the financial and single audit broken
down by total estimated hours by staff level (e.g.
partner, manager, senior, etc.) and shows billing rates for
each level.
Proposed billing rates for any special projects that may
be requested.
The proposal must include a fixed fee, inclusive of all
travel, clerical, printing, administrative and overhead
expenses to complete all required services.
G. Additional Information
Single Audit Cost Per Year
Audit for Fiscal Year ending September 30:
2026
2027
2028
2029
2030
2031
Total Six Years
Total Cost to TC without Single Audit
Total Cost to TC with Single Audit
Estimated Average Cost per Hour
2026
2027
2028
2029
2030
2031
Vail & Park, P.C.WhitleyPenn
Will prepare ACFR and assist with GFOA Certificate of Achievement for
Excellence in Financial Reporting program
Will assist in preparation of ACFR especially as it relates to implementation of
GFOA recommendations
$75,600
$280.49 $207.12
$325,500
$400,500
$421,950
$466,925
205 hours 365 hours
Provided on case by case basis
No exception notedNo exception noted
Total hours provided per phase but not by staff classification. Provided total
fees inclusive of Single Audit and one Major Program. No Hourly fees provided
by staff classification.
Provided
Provided staff classification hours expected per year and hourly billing rates.
Provided total annual fee for the audit and separate fee for Single Audit.
Provided on case by case basis
Provided
$56,000
$325,500
$57,500
$263.41
$246.34
$258.54
$265.85
$273.17
$6,975 in 2026 increasing to $8,000 in 2031
$65,250
$67,200
$69,200
$71,300
$73,400
$421,950
$178.77
$184.11
$189.59
$195.34
$201.10
Single Audit base fee of $10,000, and Major Program Fee of $2,500 for one
Major Program
$54,000
$50,500
$53,000
$54,500
9
Page 33 of 115
TOWN COUNCIL COMMUNICATION
MEETING DATE: June 8, 2026
FROM: Brandon Wright, Town Manager
AGENDA ITEM: Consider a resolution approving an interlocal cooperation agreement
between Denton County, Texas, and the Town of Trophy Club, Texas, for
funding and construction of the Bobcat Traffic Improvement Project. (Brandon
Wright, Town Manager)
BACKGROUND/SUMMARY:
The Bobcat Traffic Improvements Project is a multi-phase initiative aimed at enhancing traffic
safety, circulation, and pedestrian mobility in the area surrounding Bobcat Boulevard,
particularly near Byron Nelson High School and Medlin Middle School. A Town-wide survey
conducted in 2024 allowed residents to share transportation and safety concerns, and the
feedback received directly informed the selection of project priorities.
Following a comprehensive traffic study completed by Lee Engineering, several intersection
improvement options were presented to the Town Council in late 2024. After review and public
discussion, the Town Council directed staff to proceed with designing a roundabout at the
intersection of Bobcat Boulevard and Marshall Creek Road and the addition of a left-turn lane
into the business area across from Byron Nelson High School at High School Entrance #4. The
project includes pedestrian enhancements such as crosswalks with flashers, sidewalk
extensions, and increased street lighting to improve safe access to nearby schools.
The concept schematic plan was presented in November 2025 and included a preliminary
layout showing the roundabout geometry, approach alignments, lane widths, pedestrian
features, and landscaping. Design elements include a landscaped center island, stone entry
walls, decorative fencing, and enhanced pedestrian crossings. The roundabout is expected to
improve traffic flow, reduce congestion, and enhance overall safety while maintaining a
cohesive aesthetic consistent with the surrounding area.
Project design, engineering, architecture, and construction inspection services are being
provided by Teague Nall and Perkins (TNP), and project construction is being provided by
McMahon Contracting, LP. The Town was awarded up to $3.3 million in Denton County grant
funds to provide funding for 50% of the project. The grant was awarded as part of the County's
2022 Transportation Road Improvement Program (TRIP). The interlocal cooperation agreement
with Denton County commits the County to 50% of project costs and allows the Town to begin
construction. Construction work on Bobcat Boulevard is anticipated to begin in early July 2026.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
Page 34 of 115
FISCAL IMPACT:
In the FY 2025 Budget, the Town Council allocated funding for this initiative through Bond
Series 2023 in the amount of $2.5 million, along with an anticipated Denton County TRIP grant
of $2 million, providing a total of $4.5 million in available capital funding. The additional
amount allocated on the Town's side is to ensure sufficient funding should small components
of the project become ineligible for funding throughout the process.
The interlocal cooperation agreement recognizes the County's commitment of $1,986,905 to
the Town's match of $1,986,906 to provided funding for the Bobcat Traffic Improvement
Project. Below are charts showing anticipated total project costs of $3,973,811 and anticipated
financing being split between Denton County and the Town of Trophy Club.
Project Costs
Project Financing
*Anticipated funding amount based on eligibility of all project costs
Engineering, Architecture, and
Construction Inspection $686,000
Construction $3,287,811
Total $3,973,811
2023 Certificates of Obligation (Town's
Share) $1,986,906
Denton County 2022 TRIP Funding* $1,986,905
Total $3,973,811
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the resolution as to form and
legality.
ATTACHMENTS:
1. Resolution
2. Exhibit A: Interlocal Cooperation Agreement
Page 35 of 115
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the resolution approving an
interlocal cooperation agreement between Denton County, Texas, and the Town of Trophy
Club, Texas.
Page 36 of 115
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, APPROVING AN INTERLOCAL COOPERATION
AGREEMENT WITH DENTON COUNTY, TEXAS, FOR FUNDING AND
CONSTRUCTION OF THE BOBCAT BOULEVARD PROJECT (NEW
ROUNDABOUT AND ROAD WIDENING); AUTHORIZING THE MAYOR
TO EXECUTE THE AGREEMENT; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”) is a home rule municipality
acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, Denton County is a duly organized political subdivision of the State of Texas
(the “County”); and
WHEREAS, the Interlocal Cooperation Act, Texas Government Code Chapter 791 (the
“Act”) authorizes the Town to contract with the County to perform governmental functions and
services under the terms of the Act; and
WHEREAS, the County and the Town mutually desire to enter into the Interlocal
Cooperation Agreement (the “Agreement”), which is attached to this Resolution as Exhibit A, to
provide construction of Bobcat Boulevard as a widened roadway and roundabout between north of
Marshall Creek Boulevard at High School Entrance #3 and Trophy Club Drive, located entirely in
the municipal limits of the Town and Denton County Commissioner Precinct #4 (the “Project”);
and
WHEREAS, the total estimated cost for the Project is $3,973,811.00, and pursuant to the
Agreement, the Town will construct the Project and pay construction costs in the amount of
$1,986,906.00, and the County will participate in the Project’s costs in the amount of
$1,986,905.00; and
WHEREAS, the Town Council finds and determines that this Resolution was adopted in
the exercise of the Town’s governmental functions and legislative power and is necessary to
protect the health, safety, and welfare of the general public and the citizens of the Town.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1. The facts and recitals set forth in the preamble of this Resolution are hereby
found to be true and correct.
SECTION 2. The Town Council hereby approves the Interlocal Cooperation Agreement
with Denton County (the “Agreement”), which is attached hereto as Exhibit A and is incorporated
into this Resolution as if fully set forth herein, and the Town Council authorizes the Mayor to
execute the Agreement.
SECTION 3. This Resolution shall be effective from and after its date of passage.
Page 37 of 115
RESOLUTION NO. 2026- PAGE 2
PASSED AND APPROVED by the Town of Trophy Club, Texas, this the 8th day of June,
2026.
______________________________
Jeannette Tiffany, Mayor
ATTEST:
___________________________
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
____________________________
Dean Roggia, Town Attorney
Page 38 of 115
RESOLUTION NO. 2026- PAGE 3
EXHIBIT A
INTERLOCAL COOPERATION AGREEMENT BETWEEN DENTON COUNTY,
TEXAS, AND THE TOWN OF TROPHY CLUB, TEXAS
Page 39 of 115
ICA, Town of Trophy Club – Bobcat Boulevard Page 1 of 8
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
INTERLOCAL COOPERATION AGREEMENT BETWEEN
DENTON COUNTY, TEXAS, AND THE TOWN OF TROPHY CLUB, TEXAS
THIS AGREEMENT is made, entered into and executed by and between Denton County,
Texas (“the County”), a duly organized political subdivision of the State of Texas; and the Town
of Trophy Club, Texas (“the Town”), a duly organized political subdivision of the State of Texas.
The County and the Town are collectively referred to herein as “the Parties.”
WHEREAS, the County and the Town mutually desire to enter into this Agreement to
provide construction of Bobcat Boulevard as a widened roadway and roundabout between north
of Marshall Creek Boulevard at High School Entrance #3 and Trophy Club Drive, located entirely
in the municipal limits of the Town and Denton County Commissioner Precinct #4, hereinafter
“the Project”; and
WHEREAS, the estimated cost of completion for the Project is THREE MILLION NINE
HUNDRED SEVENTY-THREE THOUSAND EIGHT HUNDRED ELEVEN AND NO/100
DOLLARS ($3,973,811.00), with the County agreeing to contribute an amount which shall not
exceed ONE MILLION NINE HUNDRED EIGHTY-SIX THOUSAND NINE HUNDRED
FIVE AND NO/100 DOLLARS ($1,986,905.00), and the Town agreeing to contribute an amount
which shall not exceed ONE MILLION NINE HUNDRED EIGHTY-SIX THOUSAND NINE
HUNDRED SIX AND NO/100 DOLLARS ($1,986,906.00) based on current available funding,
toward satisfactory completion of the Project, and
WHEREAS, the Interlocal Cooperation Act, Texas Government Code Chapter 791,
hereinafter “the Act,” provides authorization for a local government to contract with one or more
local governments to perform governmental functions and services under the terms of the Act, and
the County and the Town hereby mutually agree to be subject to the provisions of the Act; and
WHEREAS, the County and the Town value the timely completion of the Project which
involves roads which are an integral part of the County’s road system, and the Parties are
undertaking the Project to facilitate safe travel on an improved roadway;
NOW, THEREFORE, this Agreement is hereby made and entered into by the County and
the Town upon and for the mutual consideration stated herein:
Page 40 of 115
ICA, Town of Trophy Club – Bobcat Boulevard Page 2 of 8
WITNESSETH:
I.
Pursuant to Texas Government Code §791.011, the County and the Town hereby enter
into this Agreement in order to perform certain governmental functions and services in the area of
streets, roads, and drainage. The purpose of this Agreement is to provide a governmental function
or service that each party is authorized to perform individually, and in accordance with Section
791.011(d)(3) of the Act, each Party is paying for the performance of governmental functions and
services from current revenues available to the paying party.
II.
The County and the Town hereby agree that the scope of the Project shall be to provide
construction of Bobcat Boulevard as a widened roadway and roundabout between north of
Marshall Creek Boulevard at High School Entrance #3 and Trophy Club Drive, at an estimated
cost of THREE MILLION NINE HUNDRED SEVENTY-THREE THOUSAND EIGHT
HUNDRED ELEVEN AND NO/100 DOLLARS ($3,973,811.00), with the County agreeing to
contribute an amount which shall not exceed ONE MILLION NINE HUNDRED EIGHTY-SIX
THOUSAND NINE HUNDRED FIVE AND NO/100 DOLLARS ($1,986,905.00), and the Town
agreeing to contribute an amount which shall not exceed ONE MILLION NINE HUNDRED
EIGHTY-SIX THOUSAND NINE HUNDRED SIX AND NO/100 DOLLARS ($1,986,906.00)
based on current available funding toward satisfactory completion of the Project. The Project is
located entirely within the municipal limits of the Town and Denton County Commissioner
Precinct #4.
III.
The County hereby agrees to contribute an amount which shall not exceed ONE
MILLION NINE HUNDRED EIGHTY-SIX THOUSAND NINE HUNDRED FIVE AND
NO/100 DOLLARS ($1,986,905.00), provided that any and all funding is approved by formal
action of the Denton County Commissioners Court.
IV.
The Town hereby agrees to contribute ONE MILLION NINE HUNDRED EIGHTY-SIX
THOUSAND NINE HUNDRED SIX AND NO/100 DOLLARS ($1,986,906.00). The Town
agrees to provide all engineering, right-of-way acquisition, utility relocations, inspections,
construction, and maintenance of the Project. The Town shall timely provide the County with all
invoices and requested documentation.
Page 41 of 115
ICA, Town of Trophy Club – Bobcat Boulevard Page 3 of 8
V.
This exchange of in-kind services between the County and the Town is deemed adequate
consideration for the obligations exchanged by the Parties herein.
VI.
As the Town proceeds with the completion of the Project, the Town shall submit all invoices
for reimbursement to the Denton County Auditor, Mr. Jeff May, 1 Courthouse Drive, Suite 2000,
Denton, Texas 76208, c/o Mr. John Polster, Innovative Transportation Solutions, Inc., 1422 W.
Main Street, Suite 106, Texas 75067. The Town shall submit invoices on a monthly basis, and the
County shall reimburse the Town on a pro rata basis for all approved expenses related to the Project
within thirty calendar days of receipt of an invoice from the Town, provided that all expenditures are
made in a manner which is consistent with the terms of this Agreement. Upon satisfactory
completion of the Project, the County and the Town shall prepare and complete a full audit of the
Project.
VII.
As required by Texas Transportation Code §251.012 and as evidenced by the signature of the
Town’s representative below, the governing body of the Town by the execution of and approval
of this Agreement hereby approves of the expenditure of County money to finance the
construction, improvement, maintenance, or repair of a street or alley in the County that is located
in the Town.
VIII.
This agreement may be terminated in whole, or in part, by the County or the Town upon
thirty days written notice to the other party. In the event of termination by the County, the County
shall pay all approved invoices submitted up to and including the date of termination.
IX.
This Agreement represents the entire integrated agreement between the County and the
Town and supersedes all prior negotiations, representations, and agreements, either oral or written.
This Agreement may be amended only by written instrument signed by both of the Parties. Notices
shall be directed as follows:
For Town: Honorable Jeannette Tiffany, Mayor
Town of Trophy Club, Texas
1 Trophy Wood Drive
Trophy Club, Texas 76262
Page 42 of 115
ICA, Town of Trophy Club – Bobcat Boulevard Page 4 of 8
Copy To: Tammy Dixon, Town Secretary
Town of Trophy Club, Texas
1 Trophy Wood Drive
Trophy Club, Texas 76262
For County: Honorable Andy Eads, Denton County Judge
1 Courthouse Drive, Suite 3100
Denton, Texas 76208
andy.eads@dentoncounty.gov
holly.sadlowski@dentoncounty.gov
Copy To: Denton County District Attorney’s Office - Civil Division
1450 East McKinney Street, Suite 3100
Denton, Texas 76209
X.
The covenants, terms, and conditions herein are to be construed under the laws of the State
of Texas and are performable by the Parties in Denton County, Texas. The Parties mutually agree
that venue for any obligation arising from this Agreement shall be in Denton County, Texas.
XI.
The Town agrees and understands that the Town, its employees, servants, agents or
representatives shall at no time represent themselves to be employees, servants, agents or
representatives of the County.
XII.
The Town agrees to accept full responsibility for the acts, negligence and omissions of all
Town employees, agents, subcontractors or contract laborers and for all other persons doing work
under a contract or agreement with the Town.
XIII.
This Agreement is not intended to extend the liability of the Parties beyond that provided
for by law. Neither the County nor the Town waive, nor shall be deemed to have hereby waived,
any immunity or defense that would otherwise be available to it against claims made by third
parties.
XIV.
In the event that any portion of this Agreement shall be found to be contrary to law, it is
the intent of the Parties hereto that the remaining portions shall remain valid and in full force and
effect to the fullest extent possible.
Page 43 of 115
ICA, Town of Trophy Club – Bobcat Boulevard Page 5 of 8
XV.
The undersigned officers and agents of the Parties hereto are the properly authorized
officials and have the necessary authority to execute this Agreement on behalf of the Parties hereto,
and each party hereby certifies to the other that any necessary resolutions extending said authority
have been duly passed and are now in full force and effect.
XVI.
This Agreement becomes effective when signed by the last party whose signing makes the
respective agreement fully executed, and the term of this Agreement is for the life of the Project
beginning on the date of execution of this Agreement and continuing until the Project is completed.
Executed this ________ day of _______________________, 2026.
DENTON COUNTY, TEXAS TOWN OF TROPHY CLUB, TEXAS
1 Courthouse Drive, Suite 3100 1 Trophy Wood Drive
Denton, Texas 76209 Trophy Club, Texas 76262
By: ______________________________ By:_______________________________
Honorable Andy Eads Honorable Jeannette Tiffany
Denton County Judge Mayor of the Town of Trophy Club, Texas
Acting by and on behalf of the authority Acting by and on behalf of the authority
of the Denton County Commissioners Court of the Town of Trophy Club, Texas
ATTEST: ATTEST:
By: _____________________________ By: ______________________________
Denton County Clerk Town Secretary
Page 44 of 115
ICA, Town of Trophy Club – Bobcat Boulevard Page 6 of 8
COUNTY AUDITOR’S CERTIFICATE
I hereby certify funds are available to accomplish and pay the obligation of Denton County,
Texas, under this Agreement.
_________________________________
Denton County Auditor
Page 45 of 115
ICA, Town of Trophy Club – Bobcat Boulevard Page 7 of 8
APPROVAL OF INTERLOCAL COOPERATION AGREEMENT
Denton County, Texas, acting by and through the Denton County Commissioners Court,
hereby gives its specific written approval to the following Project, prior to beginning of the Project
in satisfaction of Texas Government Code §791.014. The scope of the Project shall be to provide
construction of Bobcat Boulevard as a widened roadway and roundabout between north of
Marshall Creek Boulevard at High School Entrance #3 and Trophy Club Drive, at an estimated
cost of completion of THREE MILLION NINE HUNDRED SEVENTY-THREE THOUSAND
EIGHT HUNDRED ELEVEN AND NO/100 DOLLARS ($3,973,811.00). The Project shall be
located entirely within the municipal limits of the Town of Trophy Club and Denton County
Commissioner Precinct #4.
The County hereby agrees to contribute an amount which shall not exceed ONE
MILLION NINE HUNDRED EIGHTY-SIX THOUSAND NINE HUNDRED FIVE AND
NO/100 DOLLARS ($1,986,905.00), provided that any and all funding is approved by formal
action of the Denton County Commissioners Court.
The local governments which requested the Project and with whom the Agreement is by
and between are Denton County, Texas, and the Town of Trophy Club, Texas.
By vote on the date below, the Denton County Commissioners Court has approved the
project identified above and authorized execution of this document by the presiding officer of the
Denton County Commissioners Court.
Date: _______________________________
By: ________________________________
Presiding Officer of the Denton
County Commissioners Court
Page 46 of 115
ICA, Town of Trophy Club – Bobcat Boulevard Page 8 of 8
EXHIBIT A: PROJECT EXHIBIT
Page 47 of 115
TOWN COUNCIL COMMUNICATION
MEETING DATE: June 8, 2026
FROM: Jason Wise, Fire Chief
AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute a purchase
agreement with Delta Fire & Safety for personal protective equipment in the
amount of $36,221. (Jason Wise, Fire Chief)
BACKGROUND/SUMMARY: The Fire Department is committed to ensuring the safety and
operational effectiveness of its personnel. Personal protective equipment provides thermal
protection, water resistance, and durability in hazardous environments. Over time, gear
experiences significant wear and tear, compromising its protective qualities and compliance
with National Fire Protectional Association (NFPA) standards.
To maintain optimal safety and performance, it is necessary to replace aging or damaged gear
and provide new sets for fire personnel. This purchase will ensure all firefighters are properly
equipped to respond to emergencies safely and effectively, while meeting current safety
regulations and operational readiness standards.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The total cost of the personal protective equipment amounts to $36,221 and is
included in the FY 2026 Budget under the designated line items for personal protective
equipment and safety equipment. This purchase is being made through the BuyBoard
cooperative purchasing program (Contract #798-26).
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Quote
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to authorize the Town Manager to negotiate
and execute a purchase agreement with Delta Fire & Safety for personal protective equipment
in the amount of $36,221.
Page 48 of 115
Home Page Phone No. Email
deltafas.com 409-724-1055 orders@deltafas.com
Sales Quote
QUOTE-12841
May 9, 2026
Bill To Address Ship-to Address Delta Fire & Safety Inc.
TROPHY CLUB FD TROPHY CLUB FD 3159 Summit Dr.
295 Trophy Club Drive 295 Trophy Club Drive Port Neches, TX 77651
Trophy Club, TX 76262 Trophy Club, TX 76262 USA
USA USA
Valid to Salesperson Contract
July 31, 2026 Matt Hohon BuyBoard 798-26
No. Description Quantity Unit Price Line Amount
MORNING
PRIDE
TXTROP00065
Tails Pioneer Gold, CoreCXP 2l, Stedair4000,
HiViz Trim Orange
Dept Name: TROPHY CLUB
FF Name Tag:
J. Baker
C. Ferguson
M. Hinig
D. Hurd
J. Nguyen
G. Sipes
J. Slaughter
7 $2,514.00 $17,598.00
MORNING
PRIDE
TXTROP00066
ProFit: Pioneer Gold, Titanium, Stedair 4000
FF Name:
J. Baker
C. Ferguson
D. Hurd
J. Nguyen
7 $1,699.00 $11,893.00
Page 49 of 115
Sales Quote QUOTE-12841
May 9, 2026
Page 2 / 2
No. Description Quantity Unit Price Line Amount
G. Sipes
J. Slaughter
A, Barber
MORNING
PRIDE
Morning PTXTROP002257133410ride
Products
Edge Silver Coat
Pioneer-Kev/Nomex FreeFAS, D Gold,
Titanium- 7.7 oz, Stedair 4000
FF Names:
T. Snyder
B. Pitt
2 $1,661.00 $3,322.00
MORNING
PRIDE
TXTROP002257133420
Edge Silver Pant
Pioneer-Kev/Nomex FreeFAS, D Gold,
Titanium- 7.7 oz, Stedair 4000
FF:
A. Baca
M VanPelt
G. Munoz
3 $1,136.00 $3,408.00
Subtotal 36,221.00
Total Tax 0.00
Freight: Shipping & Handling charges are an estimate only; Charges to
be added to final invoice Total $ 36,221.00
Due to volatility in the market with tariffs & surcharges, prices subject to change.
This order is marked as Ship Complete. All items will be shipped together and invoiced on a single invoice.
Page 50 of 115
TOWN COUNCIL COMMUNICATION
MEETING DATE: June 8, 2026
FROM: Tamara Smith, MSL, Assistant Town Manager
AGENDA ITEM: Consider an ordinance of the Town of Trophy Club amending Articles 3.10,
Apartment Complex Licensing, and 3.11, Single-Family Residence Licensing, of
Chapter 3, Building Regulations, by updating provisions governing the
regulation, inspection, and permitting of rentals for single-family and multi-
family dwellings. (Tamara Smith, Assistant Town Manager)
BACKGROUND/SUMMARY: The Town of Trophy Club’s Strategic Plan focus area, "Upholding
Housing Standards", includes an initiative for FY 2026 to analyze the long-term rental
registration program and recommend potential improvements. During the January 2026
Council Retreat, the Town Council revised the corresponding short-term rental initiative to
address new state law changes and mitigate legal risk. Together, these two initiatives play
complementary roles in supporting the Town’s overall housing standards and regulatory
framework.
Staff reviewed Chapter 3, Building Regulations, Article 3.11 (Single-Family Residence Licensing).
The current ordinance does not fully align with the operational expectations of the program
and requires revisions to modernize standards, improve clarity, and strengthen enforcement
mechanisms. The workshop presentation on March 9, 2026, provided staff with guidance from
the Town Council on revisions to the proposed changes. The primary updates relate to
occupancy and parking additions, while all other items remain consistent with those presented
during the workshop.
Key Updates:
• Combining rental rules into one ordinance,
• All rental homes will now require a license,
• More inspections are required,
• Stronger safety enforcement,
• New landlord requirements,
• Occupancy limits are clarified,
• Tenants now have responsibilities,
• Parking rules are updated,
• Appeals process changes, and
• Multi-family apartments now have more detailed regulations, enforcement tools, and
new definitions.
Page 51 of 115
Town staff recommends approval of the updates to the ordinance, which were designed to
strengthen the rental registration program, enhance accountability, and ensure alignment with
current legal standards and operational needs. If approved, the recommended changes will
become effective on January 1, 2027.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: Town staff recommends adjusting the fee schedule associated with the rental
registration licensing process. Specifically, staff recommends increasing the application and
reinstatement fees for both single-family and multi-family rental registrations by $5 to help
offset the costs associated with utilizing a third-party inspection company.
Upon approval of the ordinance, staff will return to the Town Council with a proposed
amendment to the fee schedule for consideration and approval of the recommended fee
increase.
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the ordinance as to form and
legality.
ATTACHMENTS:
1. Ordinance
2. Rental Property Registration License Application
3. Presentation
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the ordinance of the Town of
Trophy Club amending Articles 3.10, Apartment Complex Licensing, and 3.11, Single-Family
Residence Licensing, of Chapter 3, Building Regulations, by updating provisions governing the
regulation, inspection, and permitting of rentals for single-family and multi-family dwellings.
Page 52 of 115
1
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2026-XX
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
AMENDING ARTICLES 3.10, “APARTMENT COMPLEX LICENSING,”
AND 3.11, “SINGLE-FAMILY RESIDENCE LICENSING,” OF CHAPTER
3, “BUILDING REGULATIONS,” OF THE CODE OF ORDINANCES,
TOWN OF TROPHY CLUB, TEXAS, BY UPDATING PROVISIONS
GOVERNING THE REGULATION, INSPECTION, AND PERMITTING OF
RENTALS FOR SINGLE-FAMILY AND MULTI-FAMILY DWELLINGS;
PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SAVINGS CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION
OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”) is a home rule
municipality acting under its charter adopted by the electorate pursuant to Article XI,
Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the Town Council has previously adopted regulations governing the
rental of single-family and multi-family housing and finds that a permitting process and
the proactive periodic inspection of rental properties ensures the safety and habitability
of rental units, preserves the quality of rental stock, and maintains property values
throughout the Town; and
WHEREAS, the Town Council now finds it appropriate to update and consolidate
said regulations; and
WHEREAS, the Town Council finds that amending the Town’s regulations of
single-family and multi-family rentals as provided herein is in the best interest of the Town
and will promote the health, safety, and general welfare of the citizens of the Town and
the general public.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
The above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
Page 53 of 115
2
Article 3.10, “Apartment Complex Licensing,” and Article 3.11, “Single-Family
Residence Licensing,” of Chapter 3, “Building Regulations,” of the Code of Ordinances,
Town of Trophy Club, Texas, are hereby amended to read as follows:
“Article 3.10 Single-Family and Multi-Family Residential Rental Housing
Division 1 Generally
§ 3.10.001 Purpose.
The purpose of this article is to safeguard the life, health, safety, welfare, and property of
the occupants of rental units and the general public by providing for the regulation and
enforcement of minimum building standards and property maintenance codes for single-
family and multi-family rental units.
§ 3.10.002 Definitions.
Administrator. The building inspector, officer, or other designated authority of the town, or
their designee, charged with the administration and enforcement of this article.
Building inspector. The chief building official of the town or their designated
representative.
Code. The Code of Ordinances, Town of Trophy Club, Texas.
Critical violation. A major violation of the town’s current adopted technical or construction
codes, as determined by the town community development department, acting by and
through the administrator or building inspector.
Department. The community development department.
Landlord. A rental unit owner or operator, including a property manager, whether an entity
or an individual, who has leased, rented, or permitted the exclusive use of the land, the
building, or a part of the land or building to another person.
Lease. A verbal or written contract between a property owner and a person or individual
seeking temporary enjoyment and exclusive use of the property, in exchange for rent or
other consideration paid to the property owner or landlord.
Life safety violation. A violation of the town’s current adopted technical or construction
codes that poses an imminent threat to the life, limb, or health of any tenant or member
of the general public, as determined by the town’s community development department,
acting by and through the administrator or building inspector.
Multi-family dwelling complex or complex. Any building or group of buildings which
provide four (4) or more dwelling units on a single platted lot, or, if the land on which the
building or buildings is located is unplatted, on a contiguous tract of land under common
ownership.
Page 54 of 115
3
Multi-family rental unit. Any room or suite of rooms arranged, designed, or occupied as a
residence by a single family, individual, or group of individuals and located in a multi-
family dwelling complex.
Occupant. The tenant of a rental unit, as well as any other person living, sleeping in, or
having actual possession of a rental unit.
Owner. Any person, agent, firm, or corporation having a full or partial legal or equitable
interest in a rental unit.
Premises. A lot, plot, or parcel of land, including any structure thereon and all grounds
and facilities held out for the use of tenants or otherwise promised to the tenant.
Property manager. A person who, for compensation, manages one or more rental units
on behalf of a landlord.
Rent. Money or other consideration paid by a tenant to a landlord, usually pursuant to a
lease, in exchange for the exclusive use and enjoyment of land, a building, or a part of a
building.
Rental unit(s). Property owned and/or operated by a landlord by whom a tenant has been
granted temporary and exclusive use through a lease and shall collectively refer to multi-
family rental units and single-family rental units, whether individual or plural.
Single-family dwelling. Any dwelling designed exclusively for residential occupancy by not
more than one family, as defined in chapter 14, division 2 of this code. For the purposes
of this article, the term “single-family dwelling” shall include a duplex dwelling, single-
family attached dwelling, and single-family detached dwelling.
Single-family rental unit. Any single-family dwelling which is leased by a landlord to a
tenant. A single-family rental unit shall not include multi-family rental units.
Tenant. An individual, whether one or more, to whom a landlord grants temporary and
exclusive use of land, a building, or a part of a building through a lease, and usually in
exchange for rent or other consideration, for living or dwelling purposes.
§ 3.10.003 License required; license terms.
(a) No rental unit may be advertised, offered for lease, leased, or operated without a
license obtained pursuant to the provisions of this article. No license shall be
issued prior to completion of all required inspection(s) and satisfaction of all
inspection requirements. Any landlord leasing or renting a rental unit at more than
one location shall obtain a license for each separate location. It shall be unlawful
to submit a false or fraudulent application for a license.
(b) A license issued under this article is not assignable or transferable. A license is
valid only for the rental unit for which it is issued. It shall be unlawful for any person
to counterfeit, forge, change, deface, or alter a license. A license may be canceled
Page 55 of 115
4
upon written request of the owner(s) or landlord, effective immediately upon its
filing.
(c) Each license issued pursuant to this article shall be valid through December 31 of
the year of its date of issuance, unless suspended or revoked, and must be
renewed within thirty (30) days of the date of expiration. The fee for any license
issued in any month other than January shall be prorated accordingly
(d) The license shall identify the occupancy maximum for the rental unit based on the
calculation of one occupant per sleeping room with a minimum floor area of 70
square feet, and one additional occupant for each additional 50 square feet of floor
area in the same sleeping room; provided, however, that the occupancy maximum
shall not exceed the limits of Texas Property Code Sec. 92.010. Additionally, the
administrator shall consider any written requests for reasonable accommodation in
accordance with federal law, and the calculations above shall be subject to
applicable state and federal laws, including rules or regulations adopted by the U.S.
Department of Housing and Urban Development and the Texas Department of
Housing and Community Affairs.
(e) A late fee shall be assessed for license renewal applications filed more than thirty
(30) days after the license expiration date, the issuance of the property
maintenance inspection report, or a change in ownership.
(f) The landlord must be current on any and all fees, taxes, and assessments owed
to the town prior to the issuance or renewal of a license.
(g) In accordance with appendix A of this code, the annual fee for a license shall be
remitted with all initial or renewal license applications.
§ 3.10.004 Substandard rental units.
All rental units shall maintain compliance with the town’s applicable technical and
construction codes and standards set forth in chapter 3 of this code, including the
International Property Maintenance Code. Any substandard condition in a rental unit or
complex shall be subject to abatement in accordance with chapter 3, article 3.05 of this
code, in addition to all other remedies available to the town.
§ 3.10.005 Appeal procedures applicable to all rental unit applications and
licenses.
(a) A landlord may appeal any decision or order of the building inspector, including
findings contained in the property maintenance inspection report or a decision to
suspend or revoke the license and/or certificate of occupancy to operate the
rental unit or complex, as provided in this section.
(b) An appeal pursuant to subsection (a) shall be submitted to the zoning board of
adjustment by filing in the office of the town secretary, no later than fifteen (15)
days after the issuance of such decision or order and during regular business
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hours, a written appeal of such decision or order to the zoning board of adjustment
on a form to be supplied by the town secretary. Appeals filed after that date shall
be deemed untimely and the decision or order shall be considered a final
determination.
(c) The procedures set forth in section 14.02.405 for an administrative appeal to the
zoning board of adjustment, as described by subsection 14.02.405(h)(1), shall
govern any appeal filed pursuant to this section.
§ 3.10.006 Penalty.
Any person willfully violating any of the provisions of this article shall be deemed guilty of
a misdemeanor and shall be punished as provided in section 1.01.009 of this code, and
each and every day that such violation continues shall constitute a separate offense.
Those fines shall be in addition to and cumulative of all other available remedies.
§ 3.10.007 through § 3.10.010. (Reserved)
Division 2 Landlord and Tenant Maintenance Responsibilities
§ 3.10.011 Maintenance responsibilities of landlord.
(a) A landlord shall be exclusively responsible for the integrity and safety of a rental
unit or complex’s structure, parking facilities, water lines, and sewer lines, including
full compliance with all applicable technical and construction codes, as set forth in
article 3.03, chapter 3 of the code, including the current adopted editions of the
International Residential Code, the International Building Code, and the
International Property Maintenance Code.
(b) A landlord shall provide to each tenant an emergency telephone number or other
means of communications which shall be answered 24 hours each day by an
employee of the owner or landlord of the rental unit in order that the tenant may
report needed repairs or emergencies or seek information or answers relative to
landlord-tenant matters which cannot wait until regular business hours.
§ 3.10.012 Maintenance responsibilities of tenant.
A tenant shall comply with the following minimum responsibilities:
(a) Maintain the exterior and interior of the property or structure under their control in
accordance with their lease agreement, including all plumbing equipment and
facilities, in a clean, sanitary condition at all times and free from rubbish, garbage,
and other conditions that would encourage infestation of insects, rodents, vermin,
and unsanitary conditions.
(b) Maintain the rental unit and its facilities to avoid violating applicable technical and
construction codes, as set forth in article 3.03, chapter 3 of the code, including the
currently adopted editions of the International Residential Code, the International
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Building Code, and the International Property Maintenance Code, as amended.
(c) Comply with all applicable town ordinances, including waste disposal standards.
§ 3.10.013 through § 3.10.015. (Reserved)
Division 3 Single-Family Rental Units
§ 3.10.016 License requirements.
(a) The landlord of a single-family rental unit shall apply for a license in accordance
with the application process outlined in this article. Should a landlord operate more
than one single-family rental unit, or a combination of single-family and multi-family
rental units, a separate license shall be obtained for each single-family rental unit
and each multi-family dwelling complex.
(b) Each license issued pursuant to this section shall be valid through December 31
of the year of its date of issuance, unless suspended or revoked. The fee for any
license issued in any month other than January shall be prorated accordingly.
(c) Upon a change in ownership, if the new owner intends to continue operating the
property as a single-family rental unit, the new landlord shall have thirty (30) days
from the date of the change in ownership to file an application for a new license
with the department. A change in ownership occurs when more than 50 percent of
the interest in the rental unit is transferred to a different owner. It shall be an
affirmative defense to prosecution that the rental unit was rented or leased for a
period of less than sixty (60) days to a person who was the immediate past owner
of the dwelling or who shall be the immediate next owner of the dwelling.
(d) The license application shall be on a form prescribed by the administrator, shall be
accompanied by the appropriate fee identified in the town fee schedule, and shall
at minimum contain the following information:
(1) Street address, zoning classification(s), and number of bedrooms of the
rental unit;
(2) The name, physical street address, mailing address (if different from
physical address), telephone number, e-mail address, signature, and
driver’s license or other government-issued identification number of the
owner (or signed owner authorization);
(3) The name, physical street address, telephone number, e-mail address, and
signature of any landlord of the property for which an application is being
submitted;
(4) If the owner is other than an individual, the legal name of the entity owner,
all trade names, and the name of the registered agent, managing partner,
or other person authorized to accept service of process on behalf of the
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owner, such that service of any notice under this code on the designated
agent shall constitute service upon the owner unless the owner submits
actual written notice that the designated agent is no longer so authorized;
(5) The name and telephone number of the tenant responsible for the single-
family rental unit, if available, at the time of application;
(6) The occupancy maximum of the rental unit;
(7) Proof of liability insurance;
(8) A certification that the rental unit for which the application is submitted is
equipped with functioning smoke detectors and carbon monoxide detectors
(if served by natural gas) in accordance with the provisions of the current
adopted editions of the International Residential Code; and
(9) Acknowledgment of receipt of a copy of this ordinance and a certification
that the property owner and/or manager agrees to abide by all applicable
federal, state, and local regulations, including this ordinance, as a condition
of receiving and retaining the license.
§ 3.10.017 Inspection required.
(a) The administrator is hereby authorized to inspect the premises of a rental unit,
including all structures located on the property, as allowed by state or local law to
determine the condition of the premises and to ensure compliance with the town’s
adopted construction and technical codes, including the current adopted editions
of the International Residential Code, the International Building Code, and the
International Property Maintenance Code. Inspection and re-inspection fees shall
be charged in accordance with the town fee schedule.
(b) No license shall be issued if, following inspection, the property maintenance
inspection report indicates that the rental unit does not comply with division 2 of
this article and the current adopted edition of the International Residential Code.
(c) Inspections may be performed as follows:
(1) Upon application for a license or license renewal;
(2) Upon a change in tenancy, except that if a change in tenancy occurs within
three (3) months after the date of the required annual renewal, and the
annual renewal was lawfully obtained by the owner, the owner shall be
exempt from the annual renewal and inspection requirement until the
subsequent annual renewal;
(3) As needed for re-inspection to determine compliance following a failed
inspection;
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(4) As needed for re-inspection to confirm continued compliance no less than
six (6) months following findings of multiple violations or multiple failed re-
inspections, so long as the administrator provides ten (10) days’ advance
written notice;
(5) Upon the request of a tenant;
(6) Upon the town’s receipt of a complaint or report, or observation of a
condition, of a critical or life-safety violation.
(d) Nothing contained in this section shall be construed to prohibit an inspection at the
request of a tenant or upon receipt of a report of violation of the terms of the rental
unit’s license or this article.
(e) The administrator shall enforce the provisions of this article upon presentation of
proper identification to the landlord or, if occupied, to the tenant and, with the
landlord and/or tenant's permission, may conduct an inspection of the unit. The
authority to conduct both exterior and interior inspections by the administrator is
subject to all limitations provided in state and federal law. If the owner or tenant
does not authorize the administrator’s entry, the administrator is authorized to seek
a warrant pursuant to article 18.05 of the Texas Code of Criminal Procedure, as
amended. Any warrants issued will constitute authority for the administrator to
enter upon and inspect the rental unit described therein.
§ 3.10.018 Property maintenance inspection report.
(a) Following completion of the inspection described above, the administrator will
issue to the landlord a property maintenance inspection report for the inspected
rental unit(s).
(b) The report shall be in written form as prescribed by the administrator.
(1) The report shall indicate whether a single-family rental unit complies with
the standards set by this article and shall indicate the number of persons
permitted to occupy the single-family rental unit.
(2) The property maintenance inspection reports shall be maintained by the
landlord for a minimum of three (3) years.
§ 3.10.019 Enforcement; suspension; revocation.
(a) A single-family rental unit license may be temporarily suspended by the town in
the following circumstances:
(1) If, after notice and a period of correction to be determined by the
administrator, an unmitigated life safety violation exists on the premises of
the licensed rental unit;
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(2) If, after notice and a period of correction to be determined by the
administrator, a critical violation remains on the premises of the licensed
rental unit; or
(3) If, after a change in tenancy, the town has not received a request for
inspection or certification of compliance within sixty (60) days of application
for temporary utilities.
(b) Within sixty (60) days of suspension, a landlord may make written application for
a reinspection for the purpose of reinstating the license. Within ten (10) days
following the receipt of a request, which shall include a statement signed by the
applicant certifying that all of the violations that caused suspension of the license
have been corrected, the town shall make a reinspection. Upon reinspection, if all
violations have been corrected, the license shall be reinstated.
(c) For three (3) or more critical violations and/or life safety violations within a twelve-
month period, or for interference with the administrator’s administration and
enforcement of this article, the license may be revoked after an opportunity for a
hearing. Prior to such action, the administrator shall notify the holder of the license
in writing, stating the reasons for which the license is subject to revocation and
advising that the license shall be revoked at the end of fifteen (15) days from the
service of such notice unless the license holder files a notice of appeal with the
town secretary pursuant to section 3.10.005 within such fifteen-day period. A
license shall be suspended for cause pending its revocation or a hearing relative
thereto. Upon license revocation, the property owner may not apply for a new
license until the one (1) year anniversary of the date of revocation.
§3.10.020 Reserved.
Division 4 Multi-Family Rental Units
§ 3.10.021 License requirements.
(a) The landlord of a complex shall apply for a license in accordance with the
application process outlined in this article and within thirty (30) days after the
property maintenance inspection report is issued to the landlord.
(b) Upon a change in ownership, the new landlord of the complex shall have thirty (30)
days from the date of the change in ownership to file an application for a new
license with the department. A change in ownership occurs when more than 50
percent of the interest in the complex is transferred to a different owner.
(c) The license application shall be on a form prescribed by the department, shall be
accompanied by the appropriate fee identified in the town fee schedule, and shall
at minimum contain the following information:
(1) The trade name, physical address, business mailing address, email
address(es), related website(s), and telephone number(s) for the complex;
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(2) The names and 24-hour contact phone number(s) of designated
employee(s) or authorized representative(s) who shall be assigned to
respond to emergency conditions, including but not limited to fire, natural
disaster, flood, burst pipes, collapse hazard, and violent or property crime;
(3) Information identifying the business entity or entities owning and/or
managing the complex, including the names, addresses, email addresses,
related websites, and phone numbers of the property owner, landlord,
resident manager, and registered agent;
(4) Information identifying the point of contact of a retail utility provider for the
connection or disconnection of public utility service at the complex, including
contact information and related websites;
(5) Information identifying any mortgage lienholders, including contact
information and related websites;
(6) Proof of liability insurance;
(7) Information identifying the total number of multi-family rental units; the
number of residential buildings; the number of multi-family rental units per
building categorized by efficiency, one-bedroom, two-bedroom, and three-
bedroom; the occupancy maximum for each category of rental unit; and the
number and category of other buildings existing on the premises, including
but not limited to laundry, mail, and maintenance facilities; and
(8) Acknowledgment of receipt of a copy of this ordinance and a certification
that the property owner and/or manager agrees to abide by all applicable
federal, state, and local regulations, including this ordinance, as a condition
of receiving and retaining the license.
(d) It shall be unlawful for any person to own, operate, manage, or maintain a multi-
family dwelling complex in the town without a current license issued for each
complex. Any person owning, operating, managing, or maintaining a complex at
more than one location shall obtain a license for each separate location.
§ 3.10.022 Inspection required.
(a) The administrator is hereby authorized to make inspections as allowed by state or
local law to determine the condition of the premises and all structures located
thereon, in order that town officials may perform their duties of safeguarding the
safety, health, and welfare of the occupants and of the general public. Additionally,
the administrator has right and access to inspect, as allowed by state or local law,
(1) all unoccupied units upon giving reasonable notice to the owner, property
manager, or landlord and (2) all occupied units upon receiving consent from the
tenant and providing notice to the owner, property manager, or landlord. Inspection
fees shall be charged in accordance with the town fee schedule.
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(b) The landlord, as a condition to the issuance of the license required by this article,
shall consent to the following inspections when needed to ensure compliance with
this article:
(1) Upon application for a license or license renewal;
(2) As needed for re-inspection to determine compliance following a failed
inspection;
(3) As needed for re-inspection to confirm continued compliance no less than
ninety (90) days following findings of multiple violations or multiple failed re-
inspections, so long as the administrator provides ten (10) days’ advance
written notice;
(4) Upon the request of a tenant; or
(5) Upon the town’s receipt or observation of a complaint or report, or
observation of a condition, of a critical or life-safety violation.
(c) Nothing in this article shall be construed to prohibit the administrator from
conducting need-based or complaint-based inspections as needed, including upon
receipt of a report of violation of the terms of the rental unit’s license or this article.
(d) The administrator may enforce the provisions of this article upon presentation of
proper identification to the occupant in charge of any unit, and may enter, with the
occupant's permission, any unit between the hours of 8:00 a.m. and 5:00 p.m.,
provided, however, that in cases of emergency where extreme hazards are known
to exist which may involve imminent injury to persons, loss of life, or severe
property damage, the administrator may enter a rental unit at any time, and the
requirement for presentation of identification and the occupant's permission shall
not apply.
(e) The authority to conduct both exterior and interior inspections by the administrator
is subject to all limitations provided in state and federal law. If the owner or tenant
does not authorize the administrator’s entry, the administrator is authorized to seek
a warrant pursuant to article 18.05 of the Texas Code of Criminal Procedure, as
amended. Any warrants issued will constitute authority for the administrator to
enter upon and inspect the rental unit described therein.
§ 3.10.023 Property maintenance inspection report.
(a) Following completion of the inspection described above, the administrator will
issue to the landlord a property maintenance inspection report for the inspected
complex.
(b) The report shall be in written form as prescribed by the administrator.
(1) The report shall indicate whether a complex complies with the standards
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set by this article.
(2) The property maintenance inspection reports shall be maintained by the
landlord for all applicable property conditions, buildings, and identified rental
units within the multi-family dwelling complex for a minimum of three (3)
years.
§ 3.10.024 Enforcement; suspension; revocation.
(a) Upon a landlord’s failure to comply with the terms of this article after receipt of
written notice from the administrator setting out the violation(s) and the time
allowed to rectify the violation(s), the administrator may, at their discretion, take
any or all of the following actions:
(1) Prohibit the landlord from re-letting any rental unit in a condition that violates
this article that becomes vacant, until such violation(s) have been rectified;
(2) Impose a penalty upon the landlord as provided in this article;
(3) Revoke the owner's certificate of occupancy and/or the license authorized
by this article to operate the entire multi-family dwelling complex.
(A) If the administrator determines that violations of this article provide
cause to revoke a certificate of occupancy, the administrator will
issue written notice of such determination to the landlord detailing
the reasons for revocation.
(B) The administrator’s determination to revoke a certificate of
occupancy under this subsection may be appealed in accordance
with this article.
(C) If the appeal process upholds the administrator’s determination to
revoke the certificate of occupancy, the landlord will be required to
issue a formal written notice to all tenants that all units must be
vacated within sixty (60) days. This written notice shall also be
posted prominently in the leasing office.
(b) Within sixty (60) days of suspension, a landlord may make written application for
a reinspection for the purpose of reinstating the license. Within ten (10) days
following the receipt of a request, which shall include a statement signed by the
landlord certifying that all of the violations that caused suspension of the license
have been corrected, the town shall make a reinspection. Upon reinspection, if all
violations have been corrected, the license shall be reinstated.
§ 3.10.025 Parking Regulations
(a) A landlord must provide adequate parking in accordance with the town's
subdivision ordinance and this code. Additionally, parking is restricted to the number of
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off-street parking spaces available at the rental unit and to on-street parking immediately
adjacent to the rental unit’s front property lot line. All motor vehicles are further subject to
the parking regulations contained in chapter 12 of the code.
(b) A tenant shall not keep motor vehicles in numbers that exceed the number of
bedrooms in the rental unit either on the off-street parking spaces available at the
premises or on on-street parking immediately adjacent to the public right-of-way adjacent
to the premises, in accordance with Section 123.009 of the Texas Human Resources
Code.
§ 3.10.026 through 3.10.030. (Reserved)
Article 3.11 (Reserved)”
SECTION 3.
This Ordinance shall be cumulative of all other provisions of ordinances of the
Town, except where the provisions of this Ordinance are in direct conflict with the
provisions of such ordinances, in which event the conflicting provisions of such
ordinances are hereby repealed.
SECTION 4.
All rights and remedies of the Town are expressly saved as to any and all violations
of the provisions of any other ordinance affecting the subject matter of this Ordinance
within the Town which have accrued at the time of the effective date of this Ordinance;
and, as to such accrued violations and all pending litigation, both civil and criminal,
whether pending in court or not, under such ordinances same shall not be affected by this
Ordinance, but may be prosecuted until final disposition by the courts.
SECTION 5.
The sections, paragraphs, sentences, phrases, clauses, and words of this
Ordinance are severable, and if any section, paragraph, sentence, phrase, clause, or
word in this Ordinance or application thereof to any person or circumstance is held invalid
or unconstitutional by a court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of this Ordinance, and the Town Council hereby declares
that it would have passed such remaining portions of this Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 6.
It shall be unlawful for any person to violate any provision of this Ordinance, and
any person violating or failing to comply with any provision hereof shall be fined, upon
conviction, in an amount not less than One Dollar ($1.00) nor more than Two Thousand
Dollars ($2,000.00), and a separate offense shall be deemed committed each day during
or on which a violation occurs or continues.
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SECTION 7.
The Town Secretary of the Town of Trophy Club is hereby directed to publish the
caption and penalty clause of this Ordinance as required by Section 3.16 of the Town’s
Charter.
SECTION 8.
This Ordinance shall take effect on January 1, 2027, following its adoption and
publication as required by law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 8th day of June 2026.
Jeannette Tiffany, Mayor
ATTEST:
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
Dean Roggia, Town Attorney
Page 66 of 115
R E N T A L P R O P E R T Y
R E G I S T R A T I O N L I C E N S E
PROPERTY TYPE:
FEE CHART:
RESIDENTIAL RENTAL $125.00
REINSTATEMENT $125.00
ADDITIONAL LICENSES $25.00
TOWNHOMESMULTI-FAMILYDUPLEX
PROPERTY OWNER LEGAL NAME:
RENTAL PROPERTY ADDRESS:
OFFICE USE ONLY
OWNER’S INFORMATION:
EMAIL:
TOWN OF TROPHY CLUB
1 TROPHY WOOD DRIVE
TROPHY CLUB, TEXAS 76262
682-237-2900
PRIMARY PHONE:
OWNER’S ADDRESS:
MAILING ADDRESS:
CITY:STATE:ZIPCODE:
SINGLE-FAMILY
INSPECTION/REINSPECTION $75.00
REGISTRATION NUMBER:
REGISTRATION DATE:
PRORATION
(IF APPLICABLE):
ALL LICENSES SHALL EXPIRE DECEMBER 31 FOLLOWING THE DATE OF ISSUANCE.
PROPERTY MANAGEMENT COMPANY:
IF YOU DO NOT HAVE A PROPERTY MANAGER, PLEASE CHECK HERE.
MANAGEMENT COMPANY:
CONTACT NAME:
PRIMARY PHONE:
ALTERNATE PHONE:
TENANT NAME:PRIMARY PHONE:
READ AND SIGN:
I HEREBY CERTIFY BY MY SIGNATURE BELOW THAT:
1) I HAVE REVIEWED ARTICLE 3.10 OF THE CODE OF
ORDINANCES, TOWN OF TROPHY CLUB, TEXAS, AND I
AGREE TO ABIDE BY ALL LAWS AND ORDINANCES
GOVERNING RENTAL PROPERTIES, AND
2)THE RENTAL UNIT EQUIPPED WITH FUNCTIONING
SMOKE DETECTORS AND CARBON MONOXIDE
DETECTORS (IF SERVED BY NATURAL GAS) IN
ACCORDANCE WITH APPLICABLE TECHNICAL CODES.
3)I AFFIRM I HAVE READ AND EXAMINDED THIS
APPLICATION AND AFFIRM ALL OF THE INFORMATION I
PROVIDED IS TRUE AND ACCURATE TO THE BEST OF MY
KNOWLEDGE.
SIGNATURE DATE
NUMBER OF BEDROOMS:1-BEDROOM 2-BEDROOM 3-BEDROOM 4+ BEDROOMS
PROPOSED TENANT OCCUPANCY MAXIMUM:
HOW MANY UNRELATED?
ZONING DISTRICT:
OWNER TRADE NAMES:NAME OF REGISTERED AGENT OR INDIVIDUAL
AUTHORIZED TO ACCEPT SERVICE OF PROCESS:
CHECK THIS BOX TO AFFIRM INSURANCE ON THE HOME:
MULTIFAMILY UNITS/DWELLINGS
$125.00 INITIAL FEE
$25.00 EACH ADDITIONAL UNIT
Page 67 of 115
Rental Registration Updates
Page 68 of 115
Initiative: Analyze the long-term rental
registration program and recommend
program improvements.
Page 69 of 115
Key License Process
Updates
Page 70 of 115
•Current Name: Home Rental & Lease
License Application
•Current Processing: Currently available
on the Town website and submitted via
email or in-person for processing.
•Enforcement: No enforcement
Current/New Program Changes
•New Name: Rental Property Registration
License
•New Processing: Submitted through an
online portal using a new module within
the updated permitting software.
•New Enforcement: Potential
Partnership with the MUD
Page 71 of 115
The new Rental Property Registration License includes several additional elements that are not captured on the existing Home Rental License form, including:
•Rental location
•Zoning area
•Owner
•Who can legally accept responsibility for receiving official documents
•How many bedrooms and type of property
•Management company name
•Tenant Info
•Updated fee chart
•Verification of functioning smoke detectors, carbon monoxide detector, and affirm insurance on the home
Application Changes
Page 72 of 115
•Incorporate a January-December timeline
for applications and prorate the
remaining year.
•All licenses will expire on December 31st.
•One application for multi-family
units/dwellings and single-family
dwellings.
Application Changes
Page 73 of 115
Key Ordinance Updates
Page 74 of 115
Combining rental rules into one
ordinance
Previously:
•Article 3.10 covered apartments
•Article 3.11 covered single-family rentals
Now:
Everything is consolidated into a single
Article 3.10 for all rental housing.
All rental homes now require a license
The ordinance makes it clear that:
•A rental property cannot be advertised,
leased, or operated without a Town license.
•Each property needs its own license.
•Licenses expire every December 31st and
must be renewed annually.
This is more structured than the older
ordinance, which mainly focused on
nonresident owners.
Key Ordinance Updates
Page 75 of 115
More inspections are required
The Town gains broader authority to inspect rentals for safety/code issues.
Inspections can happen:
•At license application/renewal
•When tenants change
•After complaints
•For life-safety concerns
•After failed inspections
•At tenant request
The old ordinance mainly required annual inspections and complaint-based inspections.
Stronger safety enforcement
The new ordinance introduces:
•Critical violations
•Life safety violations
If serious problems are not fixed:
•Licenses can be suspended
•Licenses can be revoked
•Rental operations can be shut down
•Apartment tenants could ultimately be
required to vacate unsafe complexes
This is a much stronger enforcement
structure than the current ordinance.
Key Ordinance Updates
Page 76 of 115
New landlord requirements
Landlords must now provide:
•Proof of liability insurance
•Emergency contact information available 24/7
•Smoke detector certification
•Carbon monoxide detector certification (if gas service exists)
•Occupancy information
•Agreement to comply with all Town regulations
•Affirm insurance on home
These requirements were either missing or less detailed before.
Occupancy limits are clarified
The ordinance now defines occupancy
based on bedroom size and square footage.
In simple terms:
•Small bedrooms can only hold so many
people. (1 occupant per room with a
minimum of 70 square feet, and 1 additional
occupant for each additional 50 square feet)
The Town is aligning occupancy with
state/federal housing standards. The prior
ordinance stated no more than one “family”
in a single-family home, or no more than 3
unrelated individuals.
Key Ordinance Updates
Page 77 of 115
Tenants also get responsibilities
Tenants are now specifically required to:
•Keep units sanitary
•Avoid creating code violations
•Follow waste disposal rules
•Help maintain the property properly
This section is new. The prior ordinance targeted
landlord responsibilities, and now tenants can
also be held accountable for maintenance-related
violations.
Parking rules are updated
The ordinance adds language limiting:
•Parking to available spaces
•On-street parking near the rental
•Excessive vehicle counts tied to bedroom
count
•Still subject to parking regulations in chapter
12 of the code
This section includes new language. The prior
ordnance focused on enforcement of Town
ordinance parking language, and now parking
limits are directly tied to rental licensing rules.
Key Ordinance Updates
Page 78 of 115
Appeals process changes
Old ordinance:
•Appeals went to Town Council within 5
working days.
New ordinance:
•Appeals go to the Zoning Board of
Adjustment
•Appeal window increases to 15 days
Multi-family apartments now have
more detailed regulations
Apartment complexes must now provide:
•Emergency contacts
•Utility provider information
•Mortgage holder information
•Unit counts/types
•Insurance proof
This is a much more comprehensive
registration system than before.
Key Ordinance Updates
Page 79 of 115
Multi-family apartments now have
more enforcement tools
The Town can:
•Prevent leasing of non-compliant units
•Suspend licenses
•Revoke licenses
•Revoke certificates of occupancy
•Require tenant notification and eventual
vacancy if severe violations remain
uncorrected after appeals
Multi-family apartments now have
new definitions
The ordinance introduces:
•“Critical violations”
•“Life safety violations”
•Formal landlord maintenance
responsibilities
•Formal tenant maintenance
responsibilities
•Occupancy calculations and licensing
standards applicable across rental
housing
Key Ordinance Updates
Page 80 of 115
Questions
Page 81 of 115
social media | email | website
Page 82 of 115
TOWN COUNCIL COMMUNICATION
MEETING DATE: June 8, 2026
FROM: April Duvall, Director of Finance
AGENDA ITEM: Consider an ordinance amending the FY 2026 Budget to authorize a one-time
transfer from the General Fund balance to the Capital Replacement Fund for
planned capital expenditures through FY 2026–2030, in accordance with the
Capital Replacement Fund Plan and Financial Reserves Policy. (April Duvall,
Director of Finance)
BACKGROUND/SUMMARY:
The Town of Trophy Club maintains a Financial Reserves Policy to promote long-term fiscal
sustainability, provide stability during periods of economic uncertainty, and ensure a timely
response to unforeseen emergencies. On April 22, 2024, the Town Council adopted an updated
version of this policy, establishing a target range of 30% to 50% for unassigned General Fund
balance as a percentage of annual operating expenditures, with a preferred target of 45%.
Following the close of the most recent fiscal year, the Town’s unassigned General Fund balance
exceeds the policy maximum of 50%. While maintaining strong reserves is critical, balances
significantly above the target range present an opportunity to strategically reinvest excess
funds in a manner that supports long-term community priorities.
In accordance with the Financial Reserves Policy and municipal best practices, Town staff
developed a five-year Capital Equipment Replacement Plan funded through a one-time
allocation of excess reserves. The Capital Equipment Replacement Plan outlines Trophy Club's
proposed expenditures for fiscal years 2026 through 2030 across key departments: Police,
EMS, Parks & Recreation, Community Development, and Non-Departmental functions. Funding
for these items is proposed through a transfer from the General Fund balance to the Capital
Equipment Fund. This budget amendment will designate and transfer funds specifically for
capital investments, ensuring that the expenditures:
• Are non-recurring in nature,
• Address identified, necessary capital needs across multiple departments,
• Are phased in over a five-year horizon, and
• Do not create new recurring operational costs or jeopardize the Town’s financial
flexibility.
Proposed Transfers from General Fund Reserves to Departmental Capital Budgets:
• Police Department: $8,500
Page 83 of 115
• EMS Department: $792,500
• Parks & Recreation Department: $1,854,000
• Community Development: $1,295,000
• IT Capital Replacements: $250,000
Total Transfer: $4,200,000
This funding mechanism allows the Town to meet critical capital needs without resorting to
debt issuance, budget reallocations, or deferral of essential purchases. Additionally, based on
historical financial performance and the Town’s disciplined fiscal practices, it is anticipated that
similar excess fund balance conditions may recur in future years. This approach offers a
repeatable framework for managing surplus reserves and ensuring consistent reinvestment in
Town infrastructure and services.
By approving this budget amendment, Council will authorize the strategic use of excess
reserves in alignment with adopted policy, advancing long-term financial sustainability and
supporting essential community assets and services.
The full transfer amount of $4,200,000 will be transferred from the General Fund to add
reserves for spending in future years, consistent with the Town's five-year equipment
replacement plan.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT:
The Town’s current unassigned General Fund balance is approximately $12.4 million,
representing 78% of General Fund expenditures exceeding the Town’s adopted maximum
reserve policy threshold of 50%.
The proposed plan includes a $4,200,000 transfer from the General Fund to the Capital
Replacement Fund to support one-time capital expenditures over the next five years. Following
implementation, the Town’s unassigned fund balance is projected to be approximately $8.2
million, representing 51.5% of General Fund expenditures, which remains slightly above the
targeted 30% - 50%.
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the ordinance as to form and
legality.
ATTACHMENTS:
Page 84 of 115
1. Ordinance
2. Exhibit A: FY 2026 Budget Amendment #4
3. Capital Purchases Justification
4. Financial Reserves Policy
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the ordinance amending the FY
2026 Budget to authorize a one-time transfer from the General Fund balance to the Capital
Replacement Fund for planned capital expenditures through FY 2026–2030, in accordance with
the Capital Replacement Fund Plan and the Financial Reserves Policy.
Page 85 of 115
TOWN OF TROPHY CLUB
ORDINANCE NO. 2026-XX
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, AMENDING THE TOWN’S ANNUAL
BUDGET FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1,
2025, AND ENDING ON SEPTEMBER 30, 2026, AS ADOPTED BY
ORDINANCE NO. 2025-27 AND AMENDED BY ORDINANCE NO.
2025-34, ORDINANCE NO. 2026-03 AND ORDINANCE NO. 2026-
12, BY PROVIDING FOR ADJUSTMENTS TO THE GENERAL
FUND; PROVIDING THAT EXPENDITURES FOR SAID FISCAL
YEAR SHALL BE MADE IN ACCORDANCE WITH THE ANNUAL
BUDGET, AS AMENDED; PROVIDING THAT THIS ORDINANCE
SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”), is a home rule municipality
acting under its Town Charter adopted by the electorate pursuant to Article XI, Section 5 of
the Texas Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the Town Council previously adopted its budget for the fiscal year
beginning on October 1, 2025, and ending on September 30, 2026 (the “Annual Budget”);
and
WHEREAS, the Annual Budget was adopted by Ordinance No. 2025-27 on
September 08, 2025; and
WHEREAS, the Annual Budget was amended by Ordinance No. 2025-34 on October
13, 2025; and
WHEREAS, the Annual Budget was amended by Ordinance No. 2026-03 on January
12, 2026; and
WHEREAS, the Annual Budget was amended by Ordinance No. 2026-12 on April 27,
2026; and
WHEREAS, after the Town Council’s approval of the Annual Budget, unexpected
needs have arisen which require amendment of the Annual Budget; and
WHEREAS, Town Charter Sec. 9.13 and Section 102.010 of the Texas Local
Government Code allow the Town to amend its Annual Budget as deemed necessary for any
municipal purpose; and
WHEREAS, the Town is also allowed to amend its Annual Budget for emergency
appropriations to meet a pressing need for public expenditure to protect the public health,
safety, and welfare as a result of unusual and unforeseen conditions; and
Page 86 of 115
WHEREAS, the Town Council has determined that an amendment to the Annual
Budget pursuant to this Ordinance is a public necessity and in the best interest of the public
health and general welfare of the Town and its citizens.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
All of the above premises are hereby found to be true and correct factual and
legislative determinations of the Town and are hereby approved and incorporated into the
body of this Ordinance as if copied in their entirety.
SECTION 2.
The Annual Budget of the Town for the fiscal year beginning on October 1, 2025, and
ending on September 30, 2026, as adopted by Ordinance No. 2025-27 and amended by
Ordinance No. 2025-34, Ordinance No. 2026-03 and Ordinance No. 2026-12, is hereby
amended to provide for adjustments to the General Fund, as shown in Exhibit “A,” which is
attached hereto and incorporated herein, and expenditures for said fiscal year shall be made
in accordance with the Annual Budget, as amended.
SECTION 3.
The expenditures and amendments authorized by this Ordinance are necessary to
meet unusual and/or unforeseen conditions or circumstances that could not have been
included in the original budget through the use of reasonably diligent thought and attention.
SECTION 4.
A true and correct copy of this Ordinance showing the approved budget amendments
shall be filed with the Town Secretary and in the office of the County Clerk as required by
Section 102.009 of the Local Government Code.
SECTION 5.
This Ordinance shall be cumulative of all other provisions of ordinances of the Town,
except where the provisions of this Ordinance are in direct conflict with the provisions of such
ordinances, in which event the conflicting provisions of such ordinances are hereby repealed.
SECTION 6.
It is hereby declared to be the intention of the Town Council that the phrases, clauses,
sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase,
clause, sentence, paragraph, or section of this Ordinance should be declared unconstitutional
by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of
this Ordinance, since the same would have been enacted by the Town Council without
incorporation in this Ordinance of such unconstitutional phrase, clause, sentence, paragraph,
or section. Page 87 of 115
SECTION 7.
This Ordinance shall be in full force and effect from and after its date of passage and
it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas,
this 8th day of June, 2026.
APPROVED:
Jeannette Tiffany, Mayor
ATTEST:
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
Dean Roggia, Town Attorney
Page 88 of 115
Exhibit “A”
Town of Trophy Club
FY 25-26 Budget Amendment No. 4
Page 89 of 115
Department Line Item Line Item Description Budget Total
Recommended
Change
Amended
Budget
Section 1
Funds Transfer:
General Fund Reserves Transfers -$ 4,200,000$ 4,200,000$
Capital Equipment Replacement Reserves Transfer from General Fund Reserves -$ (4,200,000)$ (4,200,000)$
Total Reserves Transfer:-$ 4,200,000$ 4,200,000$
Police Department:
31-251-83650 Capital Replacement 936,000$ 8,500$ 944,500$
Total Police Capital:936,000$ 8,500$ 944,500$
EMS Department
32-255-83650 Capital Replacement 390,183$ 792,500$ 1,182,683$
Total EMS Capital:390,183$ 792,500$ 1,182,683$
Community Development Department
33-360-83650 Capital Replacement 53,000$ 250,000$ 303,000$
Total Community Development Capital:53,000$ 1,295,000$ 1,348,000$
Parks & Recreation
34-400-83650 Capital Replacement 270,000$ 1,854,000$ 2,124,000$
Total Parks & Recreation Capital:270,000$ 1,854,000$ 2,124,000$
IT
36-640-83650 Capital Replacement 85,000$ 250,000$ 335,000$
Total IT Capital:85,000$ 250,000$ 335,000$
Total FY 2025-26 Expenditure Increase 4,200,000$
FY26 BUDGET AMENDMENT #4:
Exhibit A
Page 90 of 115
Capital Equipment Replacement FY 2026
PROPOSED
FY 2027
PROPOSED
FY 2028
PROPOSED
FY 2029
PROPOSED
FY 2030
PROPOSED
FY 2031
PROPOSED Explanation/Justification
Funding Source:
Fund Balance xfer to Capital Equipment Fund - 1,251,750 510,000 864,625 1,323,625 250,000
Fund Balance transfer Total -$ 1,251,750$ 510,000$ 864,625$ 1,323,625$ 250,000$
Equipment Replacement:
Police Department Police Department
WIFI radio upgrade 8,500
Add Motorola Wi-Fi capability to 26 APX 8000 portable radios to provide backup connectivity for
programming, updates, and system management, improving reliability and operational readiness.
Police Department Total -$ 8,500$ -$ -$ -$ -$
EMS Department EMS Department
EMS+ Program 89,625 89,625
TCFD is requesting to participate in the EMS+ Program offered by Stryker. This is a financed structured
program that is tailored to streamlining our Stryker equipment and service plans into one consistent
payment.
Rehab Truck 75,000
The department’s 2011 Ford F-150 is nearing the end of its useful life and no longer adequately
supports rehab operations. Replacing it with a transit van will improve storage, equipment
organization, and firefighter support during emergency incidents.
Chief Truck 85,000
The Fire Chief’s command vehicle is a critical emergency response asset and will reach approximately
10 years of service by FY2031. Replacing it will ensure reliable command response, reduce
maintenance costs, and maximize trade-in value while maintaining operational readiness.
WIFI radio upgrade 3,250
Add Motorola Wi-Fi capability to 26 APX 8000 portable radios to provide backup connectivity for
programming, updates, and system management, improving reliability and operational readiness.
Ambulance 450,000
The department’s 2022 Ford F-550 ambulance will approach 10 years of frontline service by FY2032
and should be replaced to maintain reliable emergency medical response. Replacement, including
evaluation of a possible remount, will reduce downtime, control maintenance costs, and support
continued EMS readiness.
EMS Department Total -$ 78,250$ -$ 174,625$ 539,625$ -$
Parks & Recreation Department Parks & Recreation Department
Pool Surface/Resurfacing 80,000 24,000
Pool and deck resurfacing is essential in maintaining the longevity of the surfaces as well as providing
safety to the patrons using the pool.
60" mowers 50,000 50,000 25,000
Mowers are essential for maintaining parks, athletic fields, and landscaped areas efficiently, helping
preserve the appearance, safety, and quality of public spaces.
75" mowers 50,000
Mowers are essential for maintaining parks, athletic fields, and landscaped areas efficiently, helping
preserve the appearance, safety, and quality of public spaces.
36" median mowers 30,000 15,000
Mowers are essential for maintaining parks, athletic fields, and landscaped areas efficiently, helping
preserve the appearance, safety, and quality of public spaces.
Soccer Goals 60,000 Goals are not currently owned by the Town.
Parks Security Cameras 50,000 Cameras are needed for Independence West as we have had multiple break-ins at the building.
Parks Master Plan improvements 300,000 300,000 400,000
Funding will implement priority projects identified in the Parks Master Plan, enhancing parks and
recreational amenities while supporting the Town’s long-term community and capital improvement
goals.
Median Refurbishment 60,000 60,000 60,000 60,000
Median refurbishment is necessary to replace aging landscaping, irrigation, and hardscape elements,
improving appearance, safety, and sustainability. The project will enhance community aesthetics,
protect existing infrastructure investments, and reduce ongoing maintenance costs.
Vehicles 120,000 60,000 Replacing aged vehicles is essential to maintaining the work of the Parks & Recreation department.
Parks & Recreation Department Total -$ 630,000$ 425,000$ 605,000$ 194,000$ -$
Page 91 of 115
Community Development Department Community Development Department
Trucks 75,000
This vehicle meets the Town's replacement criteria based on age and service life. The truck is
used daily by Streets Department personnel to perform roadway inspections, oversee
construction projects, transport equipment and materials, and respond to maintenance
needs throughout the Town. Due to its age and increasing maintenance requirements,
replacement is recommended to improve reliability, reduce repair costs and downtime, and
ensure continued support of essential street maintenance and infrastructure operations.
Wayfinding Signage 100,000 50,000 50,000 50,000
This funding will support implementation of the Town’s comprehensive Wayfinding Signage Program,
a Town Council priority focused on improving navigation, enhancing community identity, and creating
a cohesive visual experience throughout Trophy Club. Funding is requested in FY27 to allow
implementation efforts to begin at the start of the fiscal year, including gateway features, directional
signage, monument signage, and other wayfinding elements identified through the master planning
process.
Sign replacements 35,000 35,000 35,000 40,000
Funding provides for the systematic replacement and upgrade of aging, damaged, and non-compliant
street signage throughout the Town, including street name signs, stop signs, regulatory signs, and
warning signs. As part of the Streets Capital Improvement Program, this initiative supports roadway
safety, regulatory compliance, and long-term infrastructure maintenance by replacing signs that have
exceeded their service life or no longer meet visibility and reflectivity standards.
Security Access 75,000
The Town’s current building access control system was identified as non-compliant during a recent
FBI/CJIS audit and must be replaced to meet required security standards for controlling and
documenting access to sensitive areas. Replacing the system will improve physical security, provide
modern access management and audit capabilities, and ensure compliance for the Police
Department, Town Hall, and potentially other critical Town facilities.
Town Hall & PD flooring 200,000
Funding provides for the replacement of flooring in high-traffic areas of Town Hall that have
experienced significant wear since the facility opened in 2017. Daily use by residents, staff, visitors,
and public meetings has resulted in visible deterioration, impacting both appearance and long-term
Town Hall & PD water heaters 150,000
Funding provides for the replacement of the existing water heaters serving Town Hall. As a critical
building system, the water heater is approaching the end of its expected service life and replacement
is recommended to maintain reliable operation and avoid unplanned service disruptions. Proactively
replacing the units will improve energy efficiency, reduce maintenance costs, and ensure continued
service to Town Hall staff and visitors while protecting the Town's investment in its facilities.
Town Hall paint interior/exterior 150,000
Funding provides for the repainting of interior and exterior surfaces at Town Hall as part of the Town's
ongoing facility maintenance program. Since the building opened in 2017, normal wear, weather
exposure, and daily public use have resulted in fading, scuffing, and deterioration of painted surfaces.
Repainting will help protect the building from environmental impacts, maintain a professional
appearance, extend the life of facility finishes, and preserve the Town's investment in a highly visible
public facility.
Town Hall rooftop HVAC units 250,000
Funding provides for the replacement of aging rooftop HVAC units serving Town Hall. These units are
critical to maintaining a safe, comfortable, and productive environment for staff, residents, and
visitors. As the equipment approaches the end of its useful service life, replacement is recommended
to improve system reliability, reduce maintenance and repair costs, increase energy efficiency, and
minimize the risk of unexpected failures that could disrupt Town operations.
Community Development Department Total -$ 285,000$ 85,000$ 85,000$ 590,000$ 250,000$
IT Department IT Department
IS Capital replacements 250,000
Capital replacement funding ensures aging IT equipment and systems are replaced on schedule to
maintain reliability, security, and operational efficiency.
IT Department Total -$ 250,000$ -$ -$ -$ -$
Grand Total 0 1,251,750 510,000 864,625 1,323,625 250,000 $4,200,000.00
Page 92 of 115
Page 93 of 115
Page 1 of 4
FINANCIAL RESERVES POLICY
Town Council Policy
Policy Number TC - 003
Implementation Date: 4/22/2024
Last Revised Date: 4/22/2024
Policy Contact: Director of Finance
Resolution Number: 2024-07
A. GENERAL FUND FINANCIAL RESERVES POLICY
Section 1 – Purpose of the General Fund - Financial Reserves Policy
The purpose of the General Fund Financial Reserves Policy (the “Financial Reserves Policy”) of the Town of Trophy
Club, Texas, is to maintain a prudent level of financial resources in the General Fund as additional insurance against
disasters, emergencies, and unforeseen expenditures within the Town. In addition, this Financial Reserves Policy is
intended to document the appropriate unassigned reserve level to protect the Town’s credit worthiness and provide
adequate cash flow based upon the traditional operating cycle.
Section 2 – Delegation of Authority
The Town of Trophy Club Town Council is responsible for the approval of financial policies which establish and direct
the operations of the Town of Trophy Club. The Town Manager is responsible for carrying out the policy directives of
the Town Council and managing the day-to-day operations of the departments, including the Finance Department.
This Financial Reserves Policy will be administered on behalf of the Town Manager by the Finance Director. The Town
Council has authorized the Town’s Finance Director as the official authorized to assign fund balance to a specific
purpose as approved by this Financial Reserves Policy.
Section 3 – Establishing the General Fund Policy
The Town is committed to maintaining an unassigned fund balance, as defined by standards established by the
Governmental Accounting Standards Board (GASB), within the range of 30% to 50% of operating expenditures in the
General Fund. This upper limit represents 180 days of cash flow. The Town’s specific target of unassigned fund balance
for budgetary and planning purposes is set at 45% of operating expenditures in the General Fund. For the purposes
of this Financial Reserves Policy, the General Fund refers to the General Fund for GAAP purposes.
The Town will measure its compliance with this Financial Reserves Policy on an annual basis during the budgeting
process. During the course of the fiscal year, the Finance Department will monitor revenues and expenditures to ensure
that projections remain consistent with this Financial Reserves Policy. Funding the unassigned reserve target will
generally come from excess revenues over expenditures; unspent expenditures; or one-time, unappropriated
revenues.
In the event that unassigned reserves exceed maximum balance requirements at the end of each fiscal year, excess
reserves may be utilized in the following ways, as directed by the Town Manager and approved by the Town Council.
Excess reserve options are presented in order of short-term, more immediate needs to long-term needs for capital and
programming purposes that may reduce the Town’s reliance on future tax dollars to support one-time uses. The Town
Council and staff may consider uses consistent with any of these options when determining the utilization of excess
reserves.
Page 94 of 115
Page 2 of 4
1. One-time transfers to other funds, as appropriate, to offset year-end cash deficits (whether an ongoing deficit or
annual deficit) within those funds.
2. Appropriated to provide additional funding to complete current capital projects in the current Capital
Improvement Plan where actual project costs exceed pre-established budget amounts.
3. Appropriated for new, one-time capital project expenditures without significant recurring costs, as recommended
to and approved by the Town Council. An emphasis will be placed on one-time uses that reduce future operating
costs.
4. Appropriated to lower the total amount of a future bond issuance.
5. Appropriated as start-up expenditures for new programs as recommended to and approved by the Town Council.
Such programs will be reviewed in the context of multi-year revenue and expenditure projections as prepared by
the Finance Department.
6. Fund accrued liabilities, including but not limited to debt service, pension, and other employment benefits. Priority
will be given to those items that relieve budget or financial operating pressure in future periods.
7. Appropriated or assigned as recommended by the Town Manager, as recommended to and approved by the Town
Council.
As the purpose of the Financial Reserves Policy is to stabilize Town operations during times of unforeseen loss of
revenues or unforeseen increase in expenditures, it may be necessary and appropriate to take unassigned reserve
levels below those targets established in this Financial Reserves Policy. When multiple categories of fund balance are
available for expenditure (for example, a construction project is being funded partly by a grant, funds set aside by the
Town Council, and unassigned fund balance), the Town will start with the most restricted category and spend those
funds first before moving down to the next category with available funds. Circumstances where taking reserves below
policy levels would be appropriate include responding to the risks that reserves are intended to mitigate, such as:
1. One-time uses in meeting cash-flow needs;
2. Closing a projected short-term revenue/expenditure gap;
3. Responding to unexpected expenditure requirements or revenue shortfalls; or
4. Where a forecast shows an ongoing structural gap until such time as the structural gap can be corrected.
If or when the Town falls below the targets established by this Financial Reserves Policy, the Town Manager will submit
a plan (“Replenishment Plan”) to the Town Council to increase unassigned reserves to achieve compliance with this
Financial Reserves Policy. Revenue sources that would typically be looked to for replenishment of unassigned fund
balance reserves include nonrecurring revenues, budget surpluses, year-end surpluses, and excess revenues in other
funds (if legally permissible and with a defensible rationale). The Town Manager will prepare and distribute a
Replenishment Plan to the Town Council no later than June 1 following the completion of the Town’s financial
statements for the prior fiscal year.
B. GOVERNMENTAL AND BUSINESS-TYPE FUNDS LIQUIDITY POLICY
Section 1 – Purpose of the Governmental and Business-Type Funds Liquidity Policy
The essential purpose of the Governmental Liquidity Policy and Business-Type Liquidity Policy (the “Liquidity Policy”)
of the Town of Trophy Club, Texas, is to ensure sufficient resources to meet short-term financial obligations. Sufficient
levels of liquid assets facilitate cash-flow needs during traditional operating cycles and provide additional insurance
against disasters, emergencies, and unforeseen expenditures within the Town. In addition, the Liquidity Policy is
intended to document the appropriate level of unrestricted current assets of cash and investments to protect the
Town’s credit worthiness.
Section 2 – Delegation of Authority
The Town of Trophy Club Town Council is responsible for the approval of financial policies that establish and direct the
operations of the Town of Trophy Club. The Town Manager is responsible for carrying out the policy directives of the
Page 95 of 115
Page 3 of 4
Town Council and managing the day-to-day operations of the departments, including the Finance Department. This
Liquidity Policy will be administered on behalf of the Town Manager by the Finance Department.
Section 3 – Establishing the Liquidity Policy for Governmental Funds
The Town will strive to maintain total current assets in excess of total current liabilities for all funds collectively reported
together as Governmental Activities, as defined by GASB standards. Additionally, the Town will strive to maintain
unrestricted cash and short-term investments of at least 100% of current liabilities as reported in the Town’s statement
of net assets at the close of each fiscal year.
The Town will measure its compliance with this Liquidity Policy on an annual basis during the budgeting process. During
the course of the fiscal year, the Finance Department will monitor revenues and expenditures to ensure that
projections remain consistent with the Liquidity Policy. Funding the target will generally come from excess revenues
over expenditures, unspent expenditures, or one-time unappropriated revenues.
From time to time, it may be necessary and appropriate to reduce current assets below the target level to respond to
the risks that reserves are intended to mitigate, such as:
1. One-time uses in meeting cash-flow needs;
2. Closing a projected short-term revenue/expenditure gap;
3. Responding to unexpected expenditure requirements or revenue shortfalls; or
4. Where a forecast shows an ongoing structural gap until such time as the structural gap can be corrected.
If or when the Town falls below the targets established by the Liquidity Policy, the Town Manager will submit a
Replenishment Plan to the Town Council to increase current assets and/or cash and short-term investments to achieve
compliance with this Liquidity Policy. Revenue sources that would typically be looked to for replenishment include
nonrecurring revenues, budget surpluses, year-end surpluses, and excess revenues in other fund types (if legally
permissible and with a defensible rationale). The Town Manager will prepare and distribute a Replenishment Plan to
the Town Council no later than June 1 following the completion of the Town’s financial statements for the prior fiscal
year.
Section 4 – Establishing the Liquidity Policy for Business-Type Funds
It is recognized that funds held for the purpose of accounting for business-type activities will fluctuate more than
governmental activities funds. Business-type activities operated by government entities as opposed to a willing private
sector entity regularly operate on the margins and are, therefore, more prone to incurring operational deficits in any
given year. The Town will strive to maintain total current assets of at least 75% of total current liabilities for all funds
collectively reported together as Business-Type Activities, as defined by GASB standards. Additionally, the Town will
strive to maintain unrestricted cash and short-term investments of at least 50% of current liabilities as reported in the
Town’s statement of net assets at the close of each fiscal year.
The Town will measure its compliance with this policy on an annual basis during the budgeting process. During the
course of the fiscal year, the Finance Department will monitor revenues and expenses to ensure that projections
remain consistent with the Liquidity Policy. Funding the target will generally come from excess revenues over
expenses, unspent expenses, or one-time unappropriated revenues.
From time to time, it may be necessary and appropriate to reduce current assets below the target level to respond to
the risks that reserves are intended to mitigate, such as:
1. One-time uses in meeting cash-flow needs;
2. Closing a projected short-term revenue/expense gap;
3. Responding to unexpected expense requirements or revenue shortfalls; or
4. Where a forecast shows an ongoing structural gap until such time as the structural gap can be corrected.
Page 96 of 115
Page 4 of 4
If or when the Town falls below the targets established by the Liquidity Policy, the Town Manager will submit a
Replenishment Plan to the Town Council to increase current assets and/or cash and short-term investments to achieve
compliance with this Liquidity Policy. Revenue sources that would typically be looked to for replenishment include
nonrecurring revenues, budget surpluses, year-end surpluses, and excess revenues in other fund types (if legally
permissible and with a defensible rationale). The Town Manager will prepare and distribute a Replenishment Plan to
the Town Council no later than June 1 following the completion of the Town’s financial statements for the prior fiscal
year.
Page 97 of 115
TOWN COUNCIL COMMUNICATION
MEETING DATE: June 8, 2026
FROM: Jill Lind, Director of Communications and Marketing
AGENDA ITEM: Consider a resolution approving and adopting Trophy Club's "Texas Town of
Patriotism" sub-logo. (Jill Lind, Director of Communications & Marketing)
BACKGROUND/SUMMARY: Following Trophy Club’s official designation as the “Texas Town of
Patriotism” by the 89th Texas Legislature through Senate Concurrent Resolution 18 (SCR 18),
signed by Governor Greg Abbott on June 20, 2025, Town staff worked to develop a supporting
sub-logo that visually reflects and promotes the new designation. The sub-logo was created as
a secondary brand element intended to complement, not replace, the Town’s primary logo
while providing a recognizable visual identity tied specifically to patriotism, civic pride, and
community storytelling.
The “Texas Town of Patriotism” sub-logo allows the Town to strategically incorporate the
designation into patriotic campaigns, special events, promotional materials, merchandise, and
community partnerships while maintaining consistency with the Town’s established brand
standards. By developing a dedicated sub-logo, the Town can highlight and celebrate this
unique state designation, thereby strengthening Trophy Club’s identity and reinforcing the
community’s longstanding commitment to patriotism, service, and unity.
Staff is seeking consideration and approval of the proposed sub-logo featuring the “Texas Town
of Patriotism” designation for use in Town communications, patriotic initiatives, special events,
promotional materials, community partnerships, merchandise, and related branding
applications.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The design services for this item had a total cost of $5,000, paid from the FY
2026 Budget Hotel Occupancy Tax Fund.
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the resolution as to form and
legality.
ATTACHMENTS:
1. Resolution
2. Presentation
Page 98 of 115
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the resolution adopting Trophy
Club's "Texas Town of Patriotism" sub-logo.
Page 99 of 115
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, APPROVING AND ADOPTING THE “TEXAS TOWN OF
PATRIOTISM” SUB-LOGO AS AN OFFICIAL SECONDARY BRANDING
ELEMENT OF THE TOWN; AUTHORIZING ITS USE IN TOWN
COMMUNICATIONS, PATRIOTIC INITIATIVES, SPECIAL EVENTS,
PROMOTIONAL MATERIALS, COMMUNITY PARTNERSHIPS,
MERCHANDISE, AND RELATED BRANDING APPLICATIONS; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”) is a home rule municipality
acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the 89th Texas Legislature adopted Senate Concurrent Resolution No. 18
designating Trophy Club as the “Texas Town of Patriotism”; and
WHEREAS, Governor Greg Abbott approved Senate Concurrent Resolution No. 18 on
June 20, 2025, officially recognizing Trophy Club with the designation of “Texas Town of
Patriotism”; and
WHEREAS, the Town desires to celebrate and promote this unique state designation as a
reflection of the community’s longstanding commitment to patriotism, civic pride, service, and
unity; and
WHEREAS, Town staff developed a “Texas Town of Patriotism” sub-logo as a secondary
branding element intended to complement, but not replace, the Town’s primary logo and
established brand identity; and
WHEREAS, the Town Council finds that adoption of the sub-logo will provide a
recognizable visual identity associated with the designation and support consistent messaging in
Town communications, patriotic initiatives, special events, promotional materials, community
partnerships, merchandise, and related branding applications.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1. The facts and recitals set forth in the preamble of this Resolution are hereby
found to be true and correct.
SECTION 2. The Town Council hereby approves and adopts the “Texas Town of
Patriotism” sub-logo, attached hereto as Exhibit A and incorporated into this Resolution as if fully
set forth herein, as an official secondary branding element of the Town.
SECTION 3. This Resolution shall be effective from and after its date of passage.
Page 100 of 115
RESOLUTION NO. 2026- PAGE 2
PASSED AND APPROVED by the Town of Trophy Club, Texas, this the 8th day of June,
2026.
______________________________
Jeannette Tiffany, Mayor
ATTEST:
___________________________
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
____________________________
Dean Roggia, Town Attorney
Page 101 of 115
RESOLUTION NO. 2026- PAGE 3
Exhibit A
Sub-Logo
Page 102 of 115
Texas Town of Patriotism sub-logo design.
Jill Lind, Communications & Marketing Director
Page 103 of 115
Texas Town of Patriotism Designation
Page 104 of 115
Brand Positioning: TC Sub-Logos
Page 105 of 115
Logo Design Direction
Page 106 of 115
Potential Uses
•Patriotic-themed Town events and celebrations
(Veterans Day, Memorial Day, Independence Day, Flag Day,
community tributes, military appreciation events)
•Community merchandise and branded giveaways
(shirts, hats, challenge coins, decals, banners, drinkware, lapel pins)
•Digital and social media campaigns
(campaign graphics, patriotic storytelling series, video intros, event
promotions)
•Economic development and community recruitment efforts
(highlighting Trophy Club’s identity, values, and community culture)
•Special initiative branding
(patriotism-focused programs, educational initiatives, civic engagement
campaigns)
•Town facilities or spaces connected to patriotic programming
(temporary signage, event backdrops, stage graphics, exhibit
materials)
•Partnerships with veterans organizations and community groups
(co-branded materials, sponsorship graphics, recognition events)
•Commemorative and anniversary materials
(designation anniversary campaigns, proclamations, keepsakes,
historical displays)
•Select print and promotional collateral
(posters, rack cards, presentation materials, specialty publications)Page 107 of 115
Brand Standards & Consistency
Page 108 of 115
Page 109 of 115
TOWN COUNCIL COMMUNICATION
MEETING DATE: June 8, 2026
FROM: Brandon Wright, Town Manager
AGENDA ITEM: Consider designating three council members to serve on the Appointments
Committee. (Brandon Wright, Town Manager)
BACKGROUND/SUMMARY: The Trophy Club Town Council Rules of Procedure Manual, Section
1.2(b) Council Committees state that:
"At the first Town Council meeting in June, the Mayor may present recommendations for the
members of the following Council Subcommittees and open the floor for additional
nominations, all subject to the approval of the Town Council. Town Council Members may
propose changes or make their own nominations for the following Council Subcommittees.
Appointment of members to all committees of the Town, inclusive of Council Subcommittees, is
exclusively vested in the Council.
• Appointments Committee
• Budget Oversight Committee
• Municipal Utility District No. 1 Coordination Committee"
Consistent with the Council's Rules of Procedure Manual, the floor will be open to receiving
and voting on Council Members to serve on the Appointments Committee. The Appointments
Committee is established to interview applicants and make recommendations to the full
Council regarding appointments to all boards during the annual appointment process and
during the year in the event of mid-year vacancies. The Appointment Committee will also
review and make recommendations for any removals from the Town's boards and commissions
as deemed necessary.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
None
Page 110 of 115
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to designate three council members to serve on
the Appointments Committee tasked with making recommendations to the full Council
regarding appointments to all Boards, Commissions, and Corporations.
Page 111 of 115
TOWN COUNCIL COMMUNICATION
MEETING DATE: June 8, 2026
FROM: Brandon Wright, Town Manager
AGENDA ITEM: Consider designating three council members to serve on the Budget Oversight
Committee. (Brandon Wright, Town Manager)
BACKGROUND/SUMMARY: The Trophy Club Town Council Rules of Procedure Manual, Section
1.2(b) Council Committees state that:
"At the first Town Council meeting in June, the Mayor may present recommendations for the
members of the following Council Subcommittees and open the floor for additional
nominations, all subject to the approval of the Town Council. Town Council Members may
propose changes or make their own nominations for the following Council Subcommittees.
Appointment of members to all committees of the Town, inclusive of Council Subcommittees, is
exclusively vested in the Council.
• Appointments Committee
• Budget Oversight Committee
• Municipal Utility District No. 1 Coordination Committee"
Consistent with the Council's Rules of Procedure Manual, the floor will be open to receiving
and voting on Council Members to serve on the Budget Oversight Committee. The Budget
Oversight Committee is established for the purpose of providing fiduciary oversight of the
budget, as well as providing input regarding the administration of the budget and the budget
process. The Budget Oversight Committee meets with Town staff and provides updates to the
full Council as the budget is developed.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
None
Page 112 of 115
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to designate three council members to serve on
the Budget Oversight Committee.
Page 113 of 115
TOWN COUNCIL COMMUNICATION
MEETING DATE: June 8, 2026
FROM: Brandon Wright, Town Manager
AGENDA ITEM: Consider designating up to three council members to serve on the Municipal
Utility District No. 1 Coordination Committee. (Brandon Wright, Town
Manager)
BACKGROUND/SUMMARY: The Trophy Club Town Council Rules of Procedure Manual, Section
1.2(b) Council Committees state that:
"At the first Town Council meeting in June, the Mayor may present recommendations for the
members of the following Council Subcommittees and open the floor for additional
nominations, all subject to the approval of the Town Council. Town Council Members may
propose changes or make their own nominations for the following Council Subcommittees.
Appointment of members to all committees of the Town, inclusive of Council Subcommittees, is
exclusively vested in the Council.
• Appointments Committee
• Budget Oversight Committee
• Municipal Utility District No. 1 Coordination Committee"
Consistent with the Council's Rules of Procedure Manual, the floor will be open to receiving
and voting on Council Members to serve on the Municipal Utility District No. 1 Coordination
Committee. The Municipal Utility District No. 1 Coordination Committee is established to
maintain effective working relationships with Municipal Utility District No. 1 (District) and to
promote additional discussion regarding items of mutual concern to the Town and District.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
None
Page 114 of 115
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to designate up to three council members to
serve on the Municipal Utility District No. 1 Coordination Committee.
Page 115 of 115
HANDOUTS
DISTRIBUTED
AT MEETING
Public Comment
Work Session Item: Discussion on the creation of a future resolution to display the
National Motto "In God We Trust" at Town facilities and/or on Town property. (Council
Members Sean Nelson & Garry Ash)
As of the close of business today, the Town has received 26 communications regarding
this work session item:
In Support: 10
In Opposition: 16
In Support
RICK LIFTO
2862 Nottingham Drive•Trophy Club,Texas 76262
Phone:817-807-1811 •Email:
June 3, 2026
Councilman Sean Nelson, Place 1
Town of Trophy Club
100 Municipal Drive
Trophy Club, TX 76262
Re: Strong Support for Resolution to Display"In God We Trust" in Trophy Club City Hall
Dear Councilman Nelson,
My wife Dayan and I are writing to express our strong support for the proposed resolution authorizing the
display of our National Motto, "In God We Trust," in Trophy Club's City Hall and other town facilities. Although
we will be traveling out of state from June 7-10 and cannot attend the June 8 council meeting in person, we
respectfully ask that you share this letter with the full Town Council so our voices can be part of the discussion.
As longtime residents of Trophy Club, we have always appreciated how our town proudly embraces its identity
as the "Texas Town of Patriotism." We see this every year in the Memorial Day observances, Fourth of July
celebrations, Veterans Day events, and Wreaths Across America programs that bring our community together.
Displaying the National Motto in our City Council chambers and public buildings would be a natural and
meaningful extension of these traditions. It would serve as a quiet, dignified reminder—visible to residents,
visitors, and especially our young people—of the foundational principles of faith, unity, and trust that have
guided our nation for generations.
We support this initiative for several important reasons that go far beyond simple historical significance. First, it
enjoys clear legal and constitutional backing. Federal and state courts have long recognized displays of the
motto as patriotic and ceremonial rather than religious endorsements. The Texas Attorney General has
specifically affirmed that such displays on government property and vehicles are permissible, and the recent
Fifth Circuit ruling in April 2026 upholding related Texas laws further strengthens the legal foundation for this
action.
Second, this step aligns perfectly with the values we hold as a family and as a community. Dayan and I are
raising our daughter here, and we want her to grow up in a town that visibly honors the heritage and ideals that
make America exceptional. Placing the motto in our City Hall would send a powerful, positive message about
who we are without costing taxpayers a single dollar—exactly as Council Members Nelson and Ash have
proposed through private donations.
Third, we are proud to stand with dozens of other Texas cities and towns that have already taken this step. In
fact,there are in excess of 50 cities across Texas that currently use the National Motto in various capacities,
including city halls, council chambers, and on municipal vehicles. Just a few of the many Texas cities that have
passed resolutions or installed displays of "In God We Trust" in their government offices or on city property
include:
Tyler, Chandler, Forney, Childress, Eastland, Noonday, Arp, Ennis, North Richland Hills, Dublin, Early,
Bowie, Graham, Prosper, Gunter, Van Alstyne, Katy, Beaumont, Lufkin, Jacksonville, Whitehouse,
Lindale, Bullard, Troup, Mineola, Canton, Wills Point, Athens, Corsicana, and Waxahachie (among many
others). A dedicated local advocate in the Tyler area alone helped facilitate displays in over thirty cities and
counties, and the movement has continued to grow statewide. Trophy Club would simply be joining a
well-established and growing Texas tradition.
Finally, this is an opportunity to strengthen community pride in a simple, unifying way. Polls consistently show
overwhelming public support for the motto, and the fact that it can be accomplished at no cost to residents
makes it both fiscally responsible and broadly popular.
Dayan and I believe this resolution reflects the best of Trophy Club—our patriotism, our respect for history, our
commitment to family and community, and our desire to leave a positive legacy. We hope the Council will move
forward with this thoughtful and appropriate display.
Thank you for your leadership and for considering our perspective. We look forward to seeing the motto proudly
displayed in our City Hall upon our return, and we remain available to discuss this further after June 10.
Respectfully,
Rick Lifto
Resident,Trophy Club,Texas
Dayan Lifto
Resident,Trophy Club,Texas
cc: Town Council Members(please share with the full Council)
Tammy Dixon
From: James M. Myers ,
Sent: Sunday,June 7, 2026 9:55 PM
To: Mayor&Council
Subject: Why I Oppose the Proposed Resolution to Display "In God We Trust" on Town Facilities
Caution:This email originated from outside of the organization. Do not click links or open
attachments unless you recognize the sender and know the content is safe.When in doubt, contact
netGenius.
Good day Mayor Tiffany and City of Trophy Club Town Council.
Thank you for receiving my email regarding our town's motto.
First and foremost I believe the power of our country lies within the diversity of its
population. Meaning, our diversity of citizens across the country have differing religious
faiths and political positions. Our country's diversity is and has been a guiding light within
our democracy to the rest of the world. Why do so many people outside the United States
have strong desires to live here? One key reason is because our democracy allows its
citizens to believe in and support any religion or no religion, God or no God they desire
without fear of reprisal or retribution. We the people are allowed to live freely under and
within the separation of church and state. Please review our Constitution for specific
language.
I believe allowing Trophy Club's motto to become "In God We Trust" entangles religious
rights with Federal, State and Local laws. Thereby alienating and dividing citizens who
don't believe in a "God" to trust. First and foremost, we are a nation of laws.
My recommendation is to use the thirteen Colonies original 1782 phrase "E Pluribus
Unum." This means "Out of Many, One." This motto of the United States symbolizes how
the thirteen individual colonies joined together to form a single, unified nation. Today and
always, we must support a unified nation. Not a nation where our religious and political
freedoms create division.
Thank you,
James M. Myers
409 Hogans Drive
Trophy Club, TX 76262
James M. Myers
SAG/AFTRA
310-686-9094 (Mobile)
1
Tammy Dixon
From: Erich Smith <
Sent: Sunday,June 1, 2026 5:31 PM
To: Committee Volunteer Application
Subject: Council meeting June 8, 2026 Agenda item
Caution:This email originated from outside of the organization. Do not click links or open
attachments unless you recognize the sender and know the content is safe.When in doubt, contact
netGenius.
I support displaying the National moto on town facilities and properties as proposed on the June 8, 2026
town council meeting agenda item.
Respectfully,
Erich Smith
243 Oak Hill Drive
Trophy Club,TX
1
Tammy Dixon
From: Steve Ford
Sent: Saturday,June 6, 2026 4:24 PM
To: Committee Volunteer Application
Subject: June 8 Council Meeting-Agenda Item: For the discussion on the creation of a future
resolution to display the National Motto "In God We Trust" at town facilities and/or
town properties
Follow Up Flag: Follow up
Flag Status: Flagged
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Dear Mayor Tiffany, Sean Nelson, Garry Ash and Remaining Members of the Trophy Club Town
Council,
I am writing to express my support for the display of the phrase "In God We Trust" in the Town
Council chambers and other appropriate government facilities within Trophy Club.
As the official national motto of the United States, "In God We Trust" has long been recognized as
an important part of our nation's history, heritage, and identity. The motto appears on U.S.
currency, in numerous public buildings across the country, and serves as a reminder of the
principles and values that have influenced generations of Americans.
Displaying the national motto in public facilities is not about establishing a particular religion or
excluding anyone from the community. Rather, it acknowledges a significant aspect of our
nation's historical tradition while reflecting the values of many citizens who call Trophy Club
home. Such a display can serve as a symbol of unity, civic pride, and respect for the cultural and
historical foundations of our country.
It has been legally supported as "Ceremonial Deism: Federal courts, including the Supreme Court,
have ruled that the phase is an example of"ceremonial deism". This means it has lost its literal
religious significance through frequent and repeated use, and instead acts as a patriotic or
historical acknowledgment of our nations heritage.
Trophy Club has always been a community that values patriotism, service, and civic engagement.
Displaying the national motto in government facilities would be consistent with those values and
with practices adopted by many communities throughout Texas and the United States.
i
I respectfully encourage the Town Council to approve and implement the display of"In God We
Trust" in the Council chambers and other suitable municipal facilities as well as on ALL city
vehicles. Thank you for your service to our community and for considering the views of Trophy
Club residents on this matter.
Patriotically,
Steven G. Ford
Trophy Club Resident
400 Hilltop
Trophy Club, TX
76262
2
Tammy Dixon
From: Forrest <
Sent: Thursday,June 4, 2026 5:09 PM
To: Committee Volunteer Application
Cc: Forrest Dugger
Subject: Town Council Meeting Monday,June 8, 2026
Categories: Blue Category
Caution:This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.When in doubt, contact netGenius.
AGENDA ITEM: Discussion on the creation of a future resolution to display the National Motto "In God We Trust" at
Town Facilities and/or Town property
To all Town Council Members:
I realize that our National Motto has inspired many generations since it's inception in 1864 on our coins during the Civil
War. It was required by federal law to appear on all U.S. currency, beginning in 1955, and was adopted our national
motto by Congress in 1956. It is not surprising to me that our Sovereign God has blessed this country so richly because
of our declaration of our trust in Him as our motto!
Many states have adopted the motto and it also appears on state symbols. It is Florida's state motto. It appears on the
state flag of Georgia. In Mississippi, It appears on the state seal and the state flag. Thirteen states have mandated the
display of the motto, and 21 states allow the motto to appear on their license plates.
Just last month, a bill was introduced to permanently display our motto in every federal building across the country! (In
God We Trust Act, by Josh Hawley(MO) in the U.S. Senate and Mary Miller(IL) in the U.S. House)
In 2024, 83%of Americans responded that they wanted "In God We Trust"to remain on our currency.
As we celebrate the 250th year of our nations birth, how fitting to establish her motto in the most patriotic city in Texas!
We have the privilege of passing our legacy to the young ones in our community,so they know the rich heritage from
which they came.
May we continue to trust in God's provision and protection in our land, as we are found faithful in our declaration of that
trust!
Respectfully yours,
Ashley Dugger
Trophy Club Resident since 2008
Sent from my iPad
1
Tammy Dixon
From: Lisa Harrington < _
Sent: Monday,June 8, 2026 8:17 AM
To: Committee Volunteer Application
Subject: In God We Trust
Caution:This email originated from outside of the organization. Do not click links or open
attachments unless you recognize the sender and know the content is safe. When in doubt, contact
netGenius.
I live at 20 Avenue Twenty in Trophy Club,Texas and I am in favor of adding In God We Trust.
I do plan to be at the meeting today, but wanted my opinion counted just in case something happens and
I can't get over there tonight.
Thanks.
Gratefully,
Lisa H. Harrington
AbidingStrategy.com
850-528-2121
Strategy. COACH. Keynote.
#BuildBetterBosses
i
Tammy Dixon
From: Paul Harrington <
Sent: Thursday,June 4, 2026 4:12 PM
To: Committee Volunteer Application
Subject: Trophy Club Town Meeting,June 8th, 2026 Agenda item: "Discussion on the creation of
a future resolution to display the National Motto "In God We Trust" at Town facilities
and/or Town property. "
Categories: Blue Category
Caution:This email originated from outside of the organization. Do not click links or open
attachments unless you recognize the sender and know the content is safe. When in doubt, contact
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Dear Trophy Club Town Council:
I am unable to make it to the 6pm Town meeting on 9/8/26. I wish for the below to be my public comment
on the above agenda item at the meeting:
I am for putting"In God We Trust" at Town Facilities and Town Property.
Sincerely,
W. Paul Harrington, ACA,AIC, CRIS, AIC-M
850-528-0928
20 Avenue Twenty,Trophy Club, TX 76262
i
Tammy Dixon
From: Cynthia Smith
Sent: Sunday,June 7, 2026 4:43 PM
To: Committee Volunteer Application
Subject: June 8, 2026 agenda item placing -In God We Trust in council chambers,TC Town
property/Town Facilities
Caution:This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.When in doubt, contact netGenius.
June 8, 2026 agenda Item
Of a future resolution to display
Our National Motto:
IN God We Trust in our town of TC
I stand in favor of the town of Trophy club to display our National motto:
IN GOD WE TRUST in council Chambers,on our town properties and our town facilities.
This national motto and our town of Trophy Club, by displaying this would send the message to all people that we uphold
the Constitution,with the founders that We are One Nation under God,thanking God for the Many Blessings God has
given us across this great land of These United States.
Cynthia Goodwin Smith
Citizen of Trophy Club and USA
Sent from my iPhone
1
Tammy Dixon
From: Tammy Dixon
Sent: Monday, June 8, 2026 10:03 AM
Subject: FW:Town council meeting June 8, 2026
Mayor and Town Council Members,
Please see the email below.
Thank you,
Tammy
Tammy Dixon,TRMC, MMC
Town Secretary
Town of Trophy Club
1 Trophy Wood Drive,Trophy Club,TX 76262
682.237.2988 office 1682.237.2996 faxl tdixon@trophyclub.org www.trophyclub.org
www.facebook.com/trophyclubgov
Original Message
From: Emily
Sent:Thursday,June 4, 2026 7:22 PM
To: Committee Volunteer Application<townsec@trophyclub.org>
Subject:Town council meeting June 8, 2026
Caution:This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.When in doubt,contact netGenius.
My husband and I are requesting the Town Council approve the creation of a future resolution to display the National
Motto "in God We Trust" at Town facilities and/or town property. It totally supports our town's motto "Texas Town of
Patriotism"! We have a patriotic community and we need to return to the values we established when this country and
our Constitution acknowledged our dependence on God.
We hope to see an unanimous approval of this resolution.
Thank you for your attention to our request.
Curt and Emily Ladich us
i
Tammy Dixon
From: DANNY MAYER
Sent: Monday,June 8, 2026 4:06 PM
To: Mayor&Council
Subject: In God We Trust
Caution:This email originated from outside of the organization. Do not click links or open
attachments unless you recognize the sender and know the content is safe.When in doubt, contact
netGenius.
7
Good evening, Mayor and Council
The question before us, is whether the phrase "In God We Trust" should be added to our Council
Chambers, is in myview, not the important question.The more meaningful question is:why would we not?
This is not an act meant to divide. It is an affirmation of our shared national identity and of the values that
have guided this country for generations. "In God We Trust" is a unifying expression that reminds us that
trust, humility, and accountability are essential virtues in public service.
We see every day. It appears on our currency, and serves as a quiet reminder of the principles that underlie
our civic life. It's in courtrooms, legislative chambers, and public buildings throughout America...including
city halls, state capitols, and even state flags. In these settings, the motto is not used to promote any
particular faith. Instead, it reflects a historic and cultural tradition deeply woven into American public life.
Adding the national motto to Trophy Club's Council Chambers would simply place us in alignment with
long-standing national practice. It is a respectful acknowledgment of the heritage we share as Americans
and one that transcends individual beliefs. The phrase does not compel anyone to worship or elevate one
religion over another. Rather, it recognizes that our nation has always looked beyond itself for wisdom,
guidance, and moral grounding.
It is worth noting that every Council meeting begins with a prayer, a tradition that has been observed
without controversy. If prayer,which is more specific in nature, has not divided us,then the national motto,
which is broad, historic, and inclusive, should not be seen as divisive either.
At a time when communities across the country are searching for common ground, the national motto
stands as a reminder of the values that bind us together. By including "In God We Trust" in this chamber,
Trophy Club would be embracing a unifying symbol, one that honors our history, reflects our national
identity, and reinforces the principles of trust and integrity that guide public service.
I respectfully and wholeheartedly support adding"In God We Trust"to this Council Chamber.
i
In Opposition
Tammy Dixon
From: Sara Miniatas
Sent: Friday,June 5, 2026 7:16 PM
To: Mayor&Council
Subject: Town Motto
Follow Up Flag: Follow up
Flag Status: Flagged
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attachments unless you recognize the sender and know the content is safe.When in doubt, contact
netGenius.
Dear Mayor and Town Council,
I understand the Town Council is discussing a proposal to place banners on town property with the
motto, "In God We Trust". I do not agree with this proposal. Our town elections are non-partisan, and I
believe our municipal government should be non-religious.
Because our little town is a community for all, why not have "E pluribus unum" as our town motto?
Sincerely,
Sara Miniatas
248 Oak Hill Dr.
Trophy Club,TX
i
Tammy Dixon
From: edstrom269
Sent: Sunday,June 7, 2026 9:51 AM
To: Mayor&Council
Subject: OPPOSITION TO PROPOSAL
Follow Up Flag: Follow up
Flag Status: Flagged
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I do not believe it is in the best interest of the residents of the Town of Trophy Club to move forward
with the agenda item on the workshop to display the National Motto "In God We Trust" at Town facilities
and/or on Town property. This is a step toward a Christian Nationalist movement that has no place in our
community. At a local level, caring for our community should be non-partisan.
Our logo is and should remain -without addition - a Great Place to Call Home. Our town has a more
diverse population and all aspects of that should be respected. Christian Nationalism has no place in our
community.
As a resident, I ask that your consensus be not to move this forward to an agenda item.
Sincerely,
Susan Edstrom
269 Oak Hill Dr
Trophy Club TX 76262
i
Tammy Dixon
From: Lynn Ann Main
Sent: Sunday,June 7, 2026 10:51 AM
To: Mayor&Council
Subject: Agenda item to change town signage.
Follow Up Flag: Follow up
Flag Status: Flagged
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attachments unless you recognize the sender and know the content is safe. When in doubt, contact
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Dear Madame Mayor and Trophy Club Town Council,I do not believe it is in the best interest of the residents of the Town of
Trophy Club to move forward with the agenda item on the workshop
to display the National Motto"In God We Trust"at Town facilities and/or on Town property. This is a step toward a Christian
Nationalist movement that has no place in our community. At a local level,caring for our community should be non-partisan.
In
addition with the current financial climate it is not the time to spend funds on frivolous and unnecessary things.Our logo is
and should remain-without addition-a Great Place to Call Home.Our town has a more diverse population and all aspects of
that
should be respected.Christian Nationalism has no place in our community.As a resident,I ask that your consensus be not to
move this forward to an agenda item.
s l f_frt AT&D(a hoo Mail_on Androki
i
Tammy Dixon
From: Carol Tombari
Sent: Sunday,June 7, 2026 11:14 AM
To: Mayor&Council
Subject: Why I Oppose the Proposed Resolution to Display "In God We Trust" on Town Facilities
Follow Up Flag: Follow up
Flag Status: Flagged
Caution:This email originated from outside of the organization. Do not click links or open
attachments unless you recognize the sender and know the content is safe. When in doubt, contact
netGenius.
Dear Mayor Tiffany and Council:
First, thank you for your service. I don't think many people realize the long(unpaid) hours you spend out
of the public eye, listening to citizens and subject experts alike, and doing the homework and heavy
lifting needed to conduct the Town's business.To date,you have kept your eyes on the prize: keeping
Trophy Club "a great place to call home."You have adeptly and conscientiously avoided getting
sidetracked by the divisive national conversations that have created conflict in some neighboring towns.
You've done a good job.
Adopting the proposed resolution risks creating unnecessary divisiveness in our town. Sadly, the words
"In God We Trust" have been hijacked and weaponized by extremists and now are recognized by many to
be code for hateful, discriminating policies such as revoking the 19th Amendment.These men steal and
weaponize Christian words and symbols to serve their political goals. So far, our town has operated just
fine without a motto. If it ain't broke, don't fix it.
Nevertheless,if seeking a Town motto, I suggest we use the Nation's true and original one: "E Pluribus
Unum" --One from Many. It was enacted in 1782 and remained the Nation's sole motto until 1956 when
"In God We Trust"was added as a counter to the perceived threat posed by godless communism. "E
Pluribus Unum" appears on our Nation's Great Seal and coinage, and it has been adopted by some
states as well. "One from Many" sends a powerful message of diversity in the context of community. It is
fitting for our Town, especially as our population grows and our citizenry becomes increasingly
diversified.
Don't risk letting national controversies divide our town. I oppose the proposed resolution.
Carol Tombari
303 Meadow Lake Drive
Trophy Club
i
Tammy Dixon
From: Stacey Simonek
Sent: Sunday,June 7, 2026 11:23 AM
To: Mayor&Council
Subject: New motto
Follow Up Flag: Follow up
Flag Status: Flagged
Caution:This email originated from outside of the organization. Do not click links or open
attachments unless you recognize the sender and know the content is safe.When in doubt, contact
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Good morning,
I am writing to voice my opposition for the motto 'In God We Trust'. This is not welcoming to all our
residents and has no place in a town motto.
It is unsettling that this is even suggested. Please leave the motto as is.
From a resident since 2011,
Stacey Anderson
14 Heritage Ct
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Tammy Dixon
From: Shelly Reiserer
Sent: Sunday,June 7, 2026 11:40 AM
To: Mayor&Council
Subject: Motto
Follow Up Flag: Follow up
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I cannot in good conscience support this change to our wonderful and diverse city's motto.
Though I am a Christian, I was also brought up to respect others as I want to be respected. I would
not want something shoved down my throat,and I believe sending a message of"Christian
Exclusivity"will be offputting to potential residents. I am not threatened by diversity in race or
religion,and from the bottom of my heart I believe this melting pot country to be the greatest on
earth BECAUSE of and not DISPITE our differences. I want our country to come together,not be
the divided mess it is right now.
Please leave the wonderful motto the way it is with no additions or subtractions.
Sincerely,
Shelly Reiserer
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Tammy Dixon
From: Cleta Fairchild
Sent: Sunday,June 7, 2026 11:55 AM
To: Mayor&Council
Subject: Additional motto display at TC
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I do not believe it is in the best interest of the residents of the Town of Trophy Club to move forward with the agenda
item on the workshop to display the National Motto "In God We Trust" at Town facilities and/or on Town property. This
is a step toward a Christian Nationalist movement that has no place in our community. At a local level, caring for our
community should be non-partisan. It is also against separation of church &state. We became a nation for religious
freedom and this goes totally against our nation's foundation. We need to respect and not alienate others with different
religious belief. "United we Stand" has reason and purpose and this is contrary to uniting our community! We need
everyone to feel it is a "Great Place to Call Home!
Our logo is and should remain-without addition-a Great Place to Call Home. Our town has a more diverse population
and all aspects of that should be respected.Christian Nationalism has no place in our community.
As a resident, I ask that your consensus be not to move this forward to an agenda item.
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•
Tammy Dixon
From: Linda Hayes <
Sent: Sunday,June 7, 2026 2:04 PM
To: Mayor&Council
Subject: Town motto
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To the Mayor and town council,
I am opposed to the addition of"In God We Trust" being added to the town motto. As a Christian I have deep personal
faith, but let's look at what impact that this new motto might mean in the future.
As our community and state shifts in its ethnic population and religious demographics we should be aware that the current
population will change. Currently based on majority of white/Christian demographics this motto may be relevant to the
majority population, but as we experience a shift in those demographics' changes, we may be under a different cultural
influence, and we could be under a different majority and religious view.
For example, let's look at Coppell. In 2000 the white, (non-Hispanic) population was 71%, currently it is at 45%with the
massive influx of Asian residents the make-up is at 45%with Southwest Asian at 38%. Similarly in Dearborn, Michigan
2000 white majority population to currently it is the first Arab majority city in the United States.
So, what would that mean in terms of their expectations to add their beliefs also?
Thanks,
Linda Hayes
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Tammy Dixon
From: Marion Hawker
Sent: Sunday,June 7, 2026 4:03 PM
To: Mayor&Council
Subject: In God We Trust on town facilities
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Dear Mayor Tiffany and Town Council,
My husband and I came to the US over 30 years ago as immigrants from Europe. At first, it was supposed to be for just a
couple of years but this is now 31 years later. We became US citizens in 2009 as well. We have lived in Trophy Club for
most of those 31 years.
We ended up staying in the US and Trophy Cub specifically not just for professional reasons but also because we liked
the atmosphere in this country: Diversity, open-mindedness towards other cultures and ideas, a welcoming atmosphere in
general.
On the federal level, some of this has changed in the meantime, and not necessarily for the better. So far, the impact on
our own community seemed fairly low, not in the least due to the efforts of our mayor and members of the Town Council
who worked hard to bring people together.
I'm worried that the introduction of the motto In God We Trust may mean an end to the relative peace and quiet we have
enjoyed in Trophy Club. There are other considerations as well related to the separation of Church and State, which this
motto would undermine. But personally, I'm more concerned about the impact this motto may have on the atmosphere in
our community. For some members of our community, it will likely create a perception of less tolerance and a feeling of
exclusion, a fear of no longer being welcome.
I do not believe that this would be a move in the right direction. Therefore I cannot support this proposal and encourage
you to consider all of the above aspects in your decision process.
Thank you.
Marion Hawker
345 Tenison Trail
Trophy Club, TX 76262
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Tammy Dixon
From: Philip Shoffner
Sent: Sunday,June 7, 2026 8:45 PM
To: Mayor&Council
Subject: Work Session Item 1,June 8
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Dear Council,
I'm writing as a Trophy Club resident to respectfully urge you not to move forward with a resolution to
display"In God We Trust" on Town facilities or property.
V
Let me be clear about what this is not. It is not a complaint about faith or about patriotism. It is not a
claim that such a display would be illegal, as the packet notes,federal and state courts have generally
upheld them. My objection is simpler, and I hope it's one we can agree on regardless of personal belief:
"In God We Trust" is the motto of the United States, not of the Town of Trophy Club. As Americans, we
already live under it. It is printed on the currency in every resident's wallet and displayed prominently in
our federal buildings. A town's identity—what appears on our letterheads, in our chambers and on our
vehicles—should reflect Trophy Club: our neighborhoods, our parks, and the distinct local work this
Council was elected to do. Adopting the national motto as a municipal display isn't honoring it; it's
borrowing a federal phrase to replace a local identity we already have.
It is also worth noting that this proposal is not local. It mirrors a national campaign that has played out in
hundreds of city halts across the country. Local government is the wrong place for a national, templated
effort; our agendas are already full of important work that only this Council can do.At your next meeting,
you are considering a multimillion-dollar transfer of reserves, the Bobcat Boulevard project, and changes
to short-term rental rules.That is the crucial work that belongs in Town Hall.
Trophy Club doesn't need a sign on the wall to prove its character. By any honest measure, we are
already a deeply patriotic community. Our actions speak for themselves: our Veterans Day events,
Wreaths Across America, our massive Fourth of July celebration, and the Stars &Stripes program. We
have nothing to prove. In fact, some of you on this Council Led the effort to have the State of Texas
officially recognize this distinction by designating Trophy Club as the "Texas Town of Patriotism." We
earned that title through our community actions, not through symbolic displays.
I spent eight and a half years sitting where you are sitting right now. Looking back, some of my biggest
regrets on Council are the times we got caught up fighting over issues that did not belong on our agenda.
These were often items that well-meaning people thought were great ideas, but they ended up dividing
neighbors who, at the end of the day, agreed on how to run our town.
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In 2017,when we dedicated the first-ever permanent Town Hall in Trophy Club, we placed a plaque at
the entrance that read: "This building is dedicated to the Citizens of Trophy Club whose support made its
construction possible."
That dedication remains our guide. Our Town Hall is the ultimate common ground, built by and for our
local citizens to handle our local affairs.When residents walk through those doors, they should feel
included as equal members of the Trophy Club family, focusing on the civic matters that unite us all.
Since this is a work-session discussion, I wanted to share this perspective before it moves to a formal
resolution. My request is simple: let the national motto remain national and keep the Council's focus,
and our chambers and Town property, dedicated strictly to the local business of Trophylub.
Thank you for your continued hard work and service to our community.
Respectfully,
Philip Shoffner
17 Edgemere Dr.
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Tammy Dixon
From: D Varner
Sent: Sunday, June 7, 2026 11:42 PM
To: Mayor&Council
Subject: Vote down Proposed Resolution to Display "In God We Trust" on Town Facilities
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Dear Mayor Tiffany and Council Members
As a deeply religious person I am adamantly opposed to the proposal of adding"In God We Trust" to the
city of Trophy Club signage.
It is a slippery slope to even begin mixing anything with religion and politics.Our country was founded on
separation of church and state for very valid reasons.We need to honor the wisdom of the Founding
Fathers.
I encourage this to be voted against.The town is a fantastic place to live and needs to stay that way.
Thank you.
Dyanna Varner
1120 Trophy Club Drive
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Tammy Dixon
From: Sarah Johnson
Sent: Sunday,June 7, 2026 10:52 AM
To: Mayor&Council
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Mayor and Council:
I do not believe it is in the best interest of the residents of the Town of Trophy Club to move forward with
the agenda item on the workshop to display the National Motto "In God We Trust" at Town facilities
and/or on Town property.This is a step toward a Christian Nationalist movement that has no place in our
community.At a local level, caring for our community should be non-partisan.
Our logo is and should remain -without addition -a Great Place to Call Home. Our town has a more
diverse population and all aspects of that should be respected. Christian Nationalism has no place in
our community.
As a resident, I ask that your consensus be not to move this forward to an agenda item.
Thank you,
Sarah Johnson
Sarah Davis Johnson
11 Biltmore Court
Trophy Club,Texas 76262
(214) 535-1926 cell
sarandav sLohna @grna Lcorn
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Tammy Dixon
From: Linda Myers
Sent: Monday,June 8, 2026 11:34 AM
To: Mayor&Council
Subject: Disagreement with Displaying "in God We Trust"
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Mayor Tiffany and City Council Members,
I understand that there is a workshop this evening regarding "Discussion of a future resolution to display the National
Motto 'In God We Trust' at Town facilities and/or on Town property."
As a longtime Christian and a USA patriot, I want you to consider my input to your discussion. It is important to separate
our government, in this case local Trophy Club,from our faith. In our country people are free to choose and practice
their faith, and yet we all share the same government. Out of consideration for all kinds of people and to live in harmony
in our community, it is not appropriate for the government that serves all of us to assume everyone has the same faith.
Therefore, I urge you to vote no on the future resolution.
Best regards,
Linda C. Myers
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Tammy Dixon
From:
Sent: Monday,June 8, 2026 1:02 PM
To: Mayor&Council
Subject: Proposed Resolution to Display "In God We Trust" on Town Facilities
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attachments unless you recognize the sender and know the content is safe.When in doubt, contact
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As a 32 year resident of Trophy Club I am adamantly opposed to the proposed resolution.TC is a great
place to live and doesn't need a religious slogan to send a message of greatness. Our United States
founding fathers created a country under the premiss of separation of church and state...it has worked
extremely well until lately when extremists hijacked God's words to create hate and division.When I see
religion moving into government I immediately think extremists are trying to take over and impose their
will on the majority of clear thinking Americans.TC does not need to be associated with an extremist
mindset.
Vote no on the proposed resolution.
Randy Varner
1120 Trophy Club Dr
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Tammy Dixon
From: Susan Eddins
Sent: Monday, June 8, 2026 4:20 PM
To: Mayor&Council
Subject: Workshop on Banners
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I have lived in Trophy Club for over 20 years now and have marveled at the sense of community we share
in spite of the diversity of our backgrounds and outlooks. I would strongly urge the Mayor and
City Council to vote down the proposal to add a potentially divisive banner inside city buildings.
While perhaps innocuous enough on its surface, it could be construed to link our town to political groups
that seem to be trying to foment division. That may not be the intent, but why risk sending that message.
I urge all involved to vote "No" on this and any future efforts that might sow dissension among our
wonderful neighbors and imply that Trophy Club is not the open, welcoming place I know it to be.
Sent_from.AT&T Yahoo Mail for Pad
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Tammy Dixon
From:
Sent: Monday,June 8, 2026 4:46 PM
To: Mayor&Council
Subject: Slogan In God We Trust
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I am vehemently opposed to adding this slogan to any Trophy Club items. I firmly believe in the separation of church and
state.
I love our current slogan A Great Place To Call Home.This really fits our wonderful community. We live in a diverse town
and everyone should have the right to feel comfortable.
Please turn down this agenda item.
Sincerely,
Victoria Ernest
102 Rolling Rock Drive
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