05.18.2026 Parks MinutesTown of Trophy Club
Parks and Recreation Board Meeting
Meeting Minutes — May 18, 6:00 p.m.
Council Chambers, 1 Trophy Wood Drive, Trophy Club, Texas 76262
The Parks and Recreation Board convened into a regular meeting.
Chairperson Kashner called the Parks and Recreation Board meeting to order at
6:00 p.m.
Jennifer Kashner, Chairperson
Patrick Schrein, Vice Chairperson
Bob Ferguson
Andrew Beck
Clark Simmons
Gary Packan
Carol Tombari
Dean Roggia, Town Attorney
Chase Ellis, Director of Parks & Recreation
Madison Seil, Recreation Superintendent
Daniel Wilson, Senior Administrative Assistant
No Public Comments
1. Update on the Tree Inventory & Management Plan.
Director Ellis provided the board with details on greehill and Davey Resource Group's
progress in their 3D scan of all Town -owned trees and the development of a Tree
Management Plan. Davey will be conducting an on -site inspection of all trees in the
coming weeks and will input all collected data into TreeKeeper, an online tree -
management platform.
Parks & Recreation Board Regular Meeting Minutes — May 18, 2026 Page 2
2. Consider approval of the March 16, 2026, and April 20, 2026, Parks & Recreation
Board regular meeting minutes.
Board member Packan motioned to approve the March 16, 2026, and April 20, 20261
Parks & Recreation Board regular meeting minutes. Board member Tombari seconded
the motion. No discussion was held. Chairperson Kashner called for a vote. The motion
passed unanimously.
VOTES ON THE MOTION
AYES: Kashner, Schrein, Ferguson, Packan, Beck, Tombari
NAYES: None
VOTES: 6-0
3. Trophy Club Roanoke Youth Baseball Association
Director Ellis commented on changes made to the new proposed Facility Use Agreement
with TCRYBA from the previous agreement. Director Ellis presented the Cost Recovery
Analysis for the fees collected from TCRYBA, noting that the 13% cost recovery falls short
of the 90-100% recovery goal. Discussion was held regarding the fee structure for Trophy
Club residents versus non-residents, field access, and third -party rental opportunities.
Board member Schrein motioned to recommend the Facility Use Agreement with the
Trophy Club Roanoke Youth Baseball Association to the Town Manager as presented by
Staff. Board member Ferguson seconded the motion. No discussion was held.
Chairperson Kashner called for a vote. The motion passed.
1- O -_ fi �p
AYES:
Kashner, Schrein, Ferguson, Packan, Tombari
NAYES:
Beck
ABSTAIN:
Packan
VOTES:
4-1-1
4. Greater Northwest Soccer Association
Director Ellis commented on changes made to the new proposed Facility Use Agreement
with GNWSA from the previous agreement. Director Ellis noted that GNWSA opted for an
annual flat rate as opposed to a per -registrant rate. Discussion was held regarding field
access, payment methods, and third -party rentals.
Board member Packan motioned to consider a recommendation regarding the Facility
Use Agreement with the Greater Northwest Soccer Association to the Town Manager as
presented by Staff. Chairperson Kashner seconded the motion. No discussion was held.
Chairperson Kashner called for a vote. The motion passed.
Parks & Recreation Board Regular Meeting Minutes — May 18, 2026 Page 3
VOTES ON THE MOTION
AYES: Kashner, Schrein, Ferguson, Packan, Beck, Tombari
NAYES: None
VOTES: 6-0
11 1 1 L%4' E H
Chairperson Kashner adjourned the Parks and Recreation Board meeting at 6:55
1
Attest. -
Dan el WilsoW,Sr. Adn-Yrnistrative Assistant