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07.17.2026 TC Minutes - RetreatTown of Trophy Club Town Town Council Retreat Meeting Minutes July 17, 2026, 8: 30 a.m. EOC Training Room, 1 Trophy Wood Drive, Trophy Club, Texas 76262 CALL TO ORDER Mayor Tiffany called the meeting to order at 9:00 a.m. COUNCIL MEMBERS PRESENT Jeannette Tiffany, Mayor Sean Nelson, Council Member Place 1 Clark Simmons, Council Member Place 2 Dennis Sheridan, Council Member Place 3 Garry Ash, Council Member Place 5 Steve Flynn, Council Member Place 6 COUNCIL MEMBERS ABSENT Rhylan Rowe, Mayor Pro Tern STAFF MEMBERS PRESENT Brandon Wright, Town Manager. Tammy Dixon, Town Secretary Dean Rogg ia, Town Attorney Tamara Smith, Assistant Town Manager Jason Wise, Fire Chief. Patrick Arata, Police Chief Matt Cox, Director of Community Development April Duvall, Director of Finance Jill Lind, Director of Communications and Marketing Madison Seil, Recreation Superintendent PUBLIC COMMENTS There were none. ITEMS Mayor Tiffany provided opening remarks. Town Manager. Wright provided a summary of the retreat's purpose, which was to review the Town's progress on the FY 2026 Business Plan goals, evaluate seven potential goals for FY 2027, and .narrow that list down to a final five for inclusion in the FY 2027 Business Plan. 1. Review progress on FY 2026 Business Plan Goals Town Council Retreat, July 17, 2026, Town Council Retreat Minutes Page 2 Staff provided updates on progress toward the FY 2026 Business Plan goals and provided updates on the status of each initiative: • Create a unified voluntary database for elderly, homebound, and special needs residents. • Develop public safety transparency pages showcasing statistics and policies. • Evaluate Town parks and trails to prioritize inclusive play areas for all ages and abilities. • Develop a 10-year maintenance and replacement plan for physical assets. • Continue redevelopment strategies and themes for the SH 114 corridor and other commercial areas. Staff reported that most initiatives had been completed or were substantially complete, with remaining work transitioning into implementation or ongoing maintenance activities. Council discussed accomplishments to date and provided feedback on continued public outreach and future implementation efforts. 2. Discuss and consider prioritized Strategic Plan objectives for the FY 2026 Business Plan. The Town Council reviewed seven proposed Business Plan initiatives for FY 2027. Department Directors presented proposed work plans, estimated funding requirements, implementation schedules, and anticipated outcomes for each initiative. Council discussed each proposal and provided direction regarding priorities, project scope, public engagement, and implementation strategies. • Redesign Freedom Park to expand park amenities and recreational programming. • Create a flexible, multi -generational recreation hub supporting camps and community programming. • Initiate design of Trophy Club Park improvements consistent with the Trophy Club Park Concept Plan. • Complete Phase I of the Wayfinding Study for Town entry monuments and directional signage. • Establish a Town -wide asset management plan for real and personal property. • Assess existing residential zoning classifications and propose improvements. • Explore limiting short-term rentals to multi -family developments. Town Manager Wright explained that the goal was to narrow the list to five FY 2027 business plan goals. Using a survey, the Mayor and each Council Member selected their top five goals. The Town Council recessed for a lunch break at 12:30 p.m. The Town Council convened at 1:15 p.m. for a team -building exercise and reconvened the retreat at 1:37 p.m. Town Council Retreat, July 17, 2026, Town Council Retreat Minutes Page 3 I Continue discussion and consideration of prioritized Strategic Plan objectives for the FY 2026 Business Plan. Following additional discussion, Town Manager Wright reviewed the results of the Council priority survey. The Town Council selected the following FY 2027 Business Plan priorities: • Promote Quality of Life: Initiate the redesign of Freedom Park to expand park amenities and recreational programming options for residents. • Promote Quality of Life: Initiate design to reimagine Trophy Club Park consistent with the Trophy Club Park Concept Plan, including the Park Entry, Central Day Camping Area, Community Park, Festival Area, and Adventure Area. • Promote Quality of Life: Initiate Phase I of the Wayfinding Study for the addition of Town entry monuments and directional signage. • Strengthen Infrastructure: Identify and establish an asset management plan for all of Trophy Club's real and personal property. • Uphold Housing Standards: Assess existing residential zoning classifications and propose improvements. The following proposed initiatives were discussed but were not selected for inclusion in the FY 2027 Business Plan: • Create a flexible, multi -generational hub supporting camps and recreational programming with adaptable community spaces. • Explore options to limit short-term rentals to multi -family developments. Staff will finalize work plans and incorporate the approved Business Plan priorities into the proposed FY 2026-2027 budget. 4. Bobcat Traffic Improvement Project Update Matt Cox, Director of Community Development, and Philip Varughese of Teague Nall and Perkins, the Town's engineering consultant, provided an update on the Bobcat Boulevard Traffic Improvement Project. The presentation included the anticipated construction schedule, traffic control measures, phased construction approach, communication strategy, and public outreach efforts. Council discussed project sequencing, anticipated impacts to residents, and ongoing communication throughout construction. Town Council Retreat, July 17, 2026, Town Council Retreat Minutes Page 4 5. Discussion and review of transitioning to an outsourced Human Resources Model for FY 2027 Town Manager Wright presented an overview of the proposed transition to an outsourced Human Resources service model. The discussion included anticipated service delivery, organizational impacts, the implementation timeline, and projected cost efficiencies. Council provided feedback regarding the proposed transition and requested staff continue implementation planning as part of the FY 2027 budget process. Mayor Tiffany adjourned the meeting at 3:45 p.m.