RES 2005-21TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2005 - 21
A RESOLUTION OF THE TOWN COUNCIL OF THE OF
THE TOWN OF TROPHY CLUB, TEXAS APPROVING
THE TERMS OF AN INTERLOCAL AGREEMENT WITH
VARIOUS CITIES IN TARRANT AND DENTON
COUNTIES FOR COOPERATIVE PURCHASING OF
GOODS, PRODUCTS AND SERVICES; AUTHORIZING
THE MAYOR, OR HIS DESIGNEE TO EXECUTE THE
AGREEMENT AND ANY NECESSARY
DOCUNZENTATION; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the governing officials of member cities, political subdivisions of the State
of Texas, desire to secure for each member the benefits of cooperative purchasing of goods,
products and/or services; and
WHEREAS, this agreement is made under the authority granted by and pursuant to
Texas Interlocal Corporation Act, Article 791 of the Texas Government Code providing for the
cooperation between local governmental bodies, the parties hereto, in consideration of the
premise and mutual promises contained in the interlocal agreement; and
WHEREAS, the Town of Trophy Club's participation shall be for a period of time
commencing upon signature by the Mayor or his designee and ending one (1) year from the date
of commencement; and
WHEREAS, the parties recognize the cost savings and benefits that each will gain by
engaging in cooperative purchasing; and
WHEREAS, the Town Council has been presented a proposed Interlocal Cooperation
Agreement by and between member cities such as Bedford, Keller, and Grapevine, a substantial
copy of which is attached hereto as Exhibit "A and incorporated herein by reference (hereinafter
called "Agreement"); and
WHEREAS, upon full review and consideration of the Agreement and of this
Resolution, and all matters attendant and related thereto, the Town Council is of the opinion that
the execution of the Agreement serves a valid public purpose, that all funds necessary to pay for
the services shall be paid out of current revenue legally available to the Town and shall not
exceed the amount budgeted therefore in the current fiscal year budget, that the terms and
conditions of the Agreement should be approved, and that the Mayor or his designee should be
authorized to execute the Agreement on behalf of the Town of Trophy Club.
NOW, THEREFORE, BE RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS THAT:
RES 2005- 1
Section 1. The recitals contained in the preamble of this Resolution are determined to
be true and correct and are hereby adopted as a part of this Resolution.
Section 2. The Town of Trophy Club, Texas does hereby agree to participate in an
interlocal agreement for the purpose of cooperative purchasing of goods, products andor
services between member cities signatory to this agreement and designates the Town Manager or
her designee to act as the Town's official representative to act in all matters under the
Agreement .
Section 3. This Resolution shall take effect from and after the date of passage.
Section 4. The Town Council authorizes the Mayor or his designee to execute the
proposed Interlocal Agreement with member cities for the purpose of cooperative purchasing of
goods, products andor services as provided in this agreement.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas
on this the lSt day of August, 2005.
C. Nick Sanders
Mayor, Town of Trophy Club, Texas
ATTEST:
Town of ~ro~h~ Club, Texas
[Seal]
APPROVED AS TO FORM:
Town Attorney,
Town of Trophy Club, Texas
RES 2005-
AN INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING
OF GOODS, PRODUCTS AND/OR SERVICES
This agreement is entered into by and between the cities of signatory to this agreement,
all being municipal corporations chartered under the Constitution of the State of Texas,
hereinafter referred to as "member cities" each acting through their duly authorized
representatives.
WHEREAS, the member cities desire to secure for each city the benefits of cooperative
purchasing of goods, products and/or services; and
WHEREAS, this agreement is made under the authority granted by and pursuant to
Texas Interlocal Corporation Act, Article 791 of the Texas Government Code providing
for the cooperation between local governmental bodies, the parties hereto, in
consideration of the premise and mutual promises contained herein;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Prior to any collective purchases under this agreement, the cities will designate
which city shall be responsible for the bidding process for a particular purchase.
2. Member cities agree that all specifications for said items shall be determined in
cooperation with members, with final approval with the city responsible for final bid
process.
3. Each member shall be responsible for placing orders directly with and payment
to the vendor under each contract entered into pursuant to the cooperative purchasing
program, and shall be responsible for the vendors compliance with all conditions of
delivery and quality of the purchased items. No member shall be obligated to purchase
any item merely by virtue of that member approving specifications for said item, or by
requesting to be included in an "open" contract for such items.
4. IWembers shall designate an official representative to act for member in all
matters relating to this cooperative purchasing program, including the designation of
specific contracts in which the mernber desires to participate.
5. This agreement shall take effect upon execution by signatories.
6. This agreement shall be in effect from date of execution until terminated by any
party to this agreement by written notice to the other parties stating the date of such
termination. a minimum of 30 day written notice must be given to terminate agreement.
7. Exhibit "A" will constitute a list of Member Cities.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
by their authorized officers the day and year each member signs agreement.
RES 2005- 3
City of Bedford
Signature
Approved as to Form:
City Attorney
Attest:
City Secretary
City of Grapevine
Signature
Approved as to Form:
City Attorney
Attest:
City Secretary
Date
Title
Date
Date
Date
Title
Date
Date
RES 2005-
Town of Trophy Club
Signature
Approved as to Form:
City Attorney
Attest:
City Secretary
Member
Signature
Approved as to Form:
City Attorney
Attest:
City Secretary
Title
Date
Date
Date
Title
Date
Date
RES 2005-
Date
EXHIBIT A
MEMBER CITIES
Bedford
Grapevine
Keller
Crowley
Haltom City
Euless
Aubrey
Southlake
North Richla.nd Hills
Town of Trophy Club
RES 2005-