RES 2013-21TOWN OF TROPHY CLUB
RESOLUTION NO. 2013-21
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, APPROVING STANDARDS FOR
TOWN EMPLOYEE PAID LEAVE; AUTHORIZING THE TOWN
MANAGER TO IMPLEMENT ADMINSITRA TIVE POLICIES
REFLECTING THE APPROVED STANDARDS; PROVIDNG
THAT THE STANDARDS SHALL BECOME EFFECTIVE
BEGINNING FISCAL YEAR 2013-2014; AND PROVIDING AN
EFECTIVE DATE.
WHEREAS, pursuant to the Town's home rule Charter, the Town Council
has the authority to adopt the Town budget; and
WHEREAS, the Town Manager serves as the Town's Chief
Administrative Officer and is responsible to direct and supervise the
administration of all departments within the Town; and
WHEREAS, the Town Manager establishes administrative policies
consistent with the Council approved budget and the overall goals and strategies
of the Town Council; and
WHEREAS, Town employees are governed by personnel policies
regulating terms of employment, standards of conduct and employment benefits;
and
WHEREAS, the Town Manager has proposed certain changes to the
standards for Town employee paid leave relative to the accrual and usage of
paid sick, holiday, and vacation leave; and
WHEREAS, the changes proposed by the Town Manager will have a
budgetary impact; and
WHEREAS, Town Council has reviewed the proposed changes to the
paid sick, holiday and vacation leave policies and finds that the recommended
changes are reasonable and fiscally prudent and finds that the budgetary impact
is acceptable; and
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
Section 1. That the foregoing recitals are hereby approved and
incorporated herein as findings.
Section 2. That the Town Council having determined that the budgetary impact
of the following proposed changes to the sick, holiday and vacation leave policy for
Town employees is reasonable and fiscally prudent, does hereby authorize the Town
Manager to implement administrative policies consistent with the following approved
sick, holiday, and vacation standards:
Vacation Leave FY 2013-2014 (Effective October 1, 2013)
• Vacation will be accrued per pay period rather than credited
upfront in October of each year.
• Maximum allowable accrual of vacation leave will be two times
annual accrual. Actual number of accrued vacation hours permitted
will depend on the number of vacation hours each employee earns
per year based upon years of service. Vacation leave shall cease
when an employee's vacation leave balance reaches the maximum
accrual.
• No "sell back" option during FY 2013-2014.
• Employees with at least one (1) year of service, who separate in
good standing, shall be paid for any unused accrued vacation leave.
Vacation Leave FY 2014-2015 (Effective October 1. 2014)
• Vacation will be accrued per pay period rather than credited
upfront in October of each year.
• Maximum allowable accrual of vacation leave will be one and
one-half times annual accrual. Actual number of accrued vacation
hours permitted will depend on the number of vacation hours each
employee earns per year based upon years of service. Vacation
leave shall cease when an employee's vacation leave balance
reaches the maximum accrual.
• After successfully completing twenty-four (24) months of active
service, employees have the option to "sell back" up to five (5)
vacation days per fiscal year in full day increments at their current
rate of pay.
• Employees with at least one (1) year of service. who separate in
good standing, shall be paid for any unused accrued vacation leave.
Holiday Leave
• Nine and a half (9 %) holidays as opposed to nine (9) holidays.
Added one-half day to allow offices to close at noon the Wednesday
before Thanksgiving.
• Holiday compensation checks for Police and Fire Services will be
issued on the Wednesday before Thanksgiving each year instead of
in December of each year.
• Eight (8) hour personal day will be credited on October 1 st of
each year. Personal day must be used in the fiscal year that it is
issued or it will be lost.
Sick Leave Changes
• Sick leave previously accrued shall not be negatively impacted
by this resolution.
Sick Leave Changes
• Regular full-time employees shall accrue sick leave at the rate of
10 days per year up to a maximum of 520 hours. Fire shift personnel
working 24 hour shifts shall accrue sick leave at the rate of 5 shifts
per year, with a maximum of 780 hours. Sick leave accruals shall
cease when an employee's sick leave balance reaches the
maximum accrual.
• Sick leave bank -Full-time employees may donate eight (8)
hours (twelve (12) hours in the case of 24-hour firefighters) accrued
sick leave hours per calendar year to the sick bank. The donation
will be made on October 1 st of each year. Employees can elect to
participate in the sick bank at open enrollment each year. If an
employee elects not to participate in the sick leave bank they will not
be eligible to receive the benefits of the sick bank if needed. Each
employee requesting donations from the sick leave bank will be
considered on an individual basis with a cap of eighty (80) hours per
calendar year.
Section 3. That the Town Personnel Policy shall re'llect the foregoing
standards effective October 1, 2013.
Section 4. That this Resolution shall become effective immediately
upon passage and approval, and it is so resolved.
PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN
OF rROPHY CLUB, rEXAS, THIS 5TH DAY OF AUGUST, 2013.
~ OF TAO,.<)
7 Connie White, Mayor
Town of Trophy Club, Texas
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Amy Piukan , own Secretary
Town of Trophy Club, Texas
[Seal]
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Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas