Minutes TC 12/08/2015MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, December 8, 2015 at 6:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, December 8, 2015. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders
Mayor
Greg Lamont
Mayor Pro Tem, Place 5
Jim Parrow
Council Member, Place 1
Garrett Reed
Council Member, Place 2
Rhylan Rowe
Council Member, Place 3
Tim Kurtz
Council Member, Place 4
Philip Shoffner
Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Stephen Seidel
Town Manager
Patricia Adams
Town Attorney
Steven Glickman Assistant Town Manager/CFO
Holly Fimbres
Town Secretary/RMO
Adam Adams
Parks and Recreation Director
Patrick Arata
Police Chief
Pat Cooke
Development Services Manager
Ron Ruthven
Town Planner
Danny Thomas
Fire Chief
Mayor Sanders announced the date of Tuesday, December 8, 2015, called the Town Council to order and
announced a quorum at 6:31 p.m.
(Town Secretary Note: The agenda items were presented in the following order: Executive Session; Invocation;
Pledges; Item No. 2; Citizen Presentations; Consent Agenda; Item No. 8; Public Hearings; Item No. 11; Item No. 12;
Item No. 13; Item No. 16; Item No. 15; Item No. 17; Item No. 14; Item No. 18; Item No. 19; Item No. 20; and Item
No. 21)
EXECUTIVE SESSION
1. Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed
executive session as authorized by:
A. Section 551.071 "Consultation with Attorney" under Subsection (1) when then governmental body
seeks the advice of its attorney about pending or contemplated litigation and Subsection (2) for
consultation with its attorney on a matter in which the duty of the attorney to the Governmental Body
under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the
Open Meetings Act (551.071(1) and (2)).
(1) Legal Advice regarding zoning, comprehensive plan, platting, and other Town development and
code regulations.
(2) Legal Advice regarding water rate review and appeal pending at Public Utility Commission of Texas.
(3) Legal advice regarding encroachment agreement, MUD proposed revisions, potential litigation by
MUD, potential Town remedies/options, and impact on wastewater treatment plant project.
B. Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate
the offer of financial or other incentives to a business prospect that the Town seeks to have locate
within the territory of the Town and Section 551.071 (2) "Consultation with Attorney", for Consultation
with the its attorney on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open
Meetings Act (551.071 (2)).
(1) Development incentives for business prospects and development and legal advice regarding
potential development, potential incentives and contractual agreements, and related matters.
CONVENED INTO EXECUTIVE SESSION - START TIME — 6:33 P.M.
RECONVENED INTO REGULAR SESSION - START TIME — 7:18 P.M.
RECONVENED INTO REGULAR SESSION
The Invocation was offered by Council Member Parrow.
The Pledges were led by Council Member Kurtz.
2. Consider and take appropriate action regarding the Executive Session.
Motion:
Motion made by Council Member Rowe, seconded by Council Member Reed, to direct the Town Attorney to
respond to the Trophy Club Municipal Utility District (TCMUD) No. 1 Attorney regarding the encroachment
agreement as discussed during Executive Session.
Council Member Rowe commented that the terms of the Right -of -Way Encroachment and Joint Use Agreement
had been previously agreed upon by the Town and TCMUD No. 1 through a letter agreement and that the Council
looked forward to the approval of those terms.
The vote was taken.
Motion passed unanimously.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Jennifer Winmill, 7 Overhill Drive, stated that she had a great meeting with Town Manager Seidel regarding the
medians on Indian Creek and she stated that work has begun that will improve the medians.
Town Council Minutes December 8, 2015 Page 2 of 11
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Minutes dated October 27, 2015. (Town Secretary Note:
Approved as presented in the Town Council agenda packet).
4. Consider and take appropriate action regarding the Minutes dated November 10, 2015. (Town Secretary
Note: Approved as presented in the Town Council agenda packet).
5. Consider and take appropriate action regarding the Minutes dated November 13, 2015. (Town Secretary
Note: Approved as presented in the Town Council agenda packet).
6. Consider and take appropriate action regarding financial and variance report dated October 2015.
7. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, Texas
renumbering and correcting clerical errors within the Charter pursuant to Section 11.12 entitled "Renumber,
Rename, Rearrange, Clerical, Typographical and Grammatical Error Correction" of Article XI entitled
"General Provisions" of the Town of Trophy Club Home Rule Charter; providing for the Incorporation of
Premises; providing for amendments to Section 4.08 entitled "Duties of the Town Secretary" of Article IV
entitled "Administrative Services' by renumbering Subsection (d) and (e), renumbering Section 9.04 entitled
"Budget" of Article IX entitled "Budget, Finance and Taxation" by changing the outline from 1-2-3 to
(a) -(b) -(c), and amending section 11.15 entitled "Charter Review Commission" of article XI entitled "General
Provisions' to correct a clerical error in order to add an "s" on the fourth line of the first paragraph;
providing for Engrossment, Enrollment, and Certification; and providing an effective date.
8. Consider and take appropriate action regarding an Ordinance amending subsection "B", "Stop Signs', of
Section 2.03 "Traffic Control Devices" of Article II, "Traffic & Vehicles' of Chapter 10 "Public Safety' of the
Code of Ordinances of the Town to designate additional stop intersections throughout the Town and
authorizing the placement of additional stop signs at those intersections; providing for a penalty; and
providing an effective date.
Council Member Shoffner requested to remove Item No. 8 from the Consent Agenda.
Motion made by Council Member Farrow, seconded by Council Member Rowe, to approve the Consent Agenda
Items 3 through 7.
Motion passed unanimously.
REGULAR SESSION
8. Consider and take appropriate action regarding an Ordinance amending subsection "B", "Stop Signs", of
Section 2.03 "Traffic Control Devices' of Article II, "Traffic & Vehicles" of Chapter 10 "Public Safety' of the
Code of Ordinances of the Town to designate additional stop intersections throughout the Town and
authorizing the placement of additional stop signs at those intersections; providing for a penalty; and
providing an effective date.
Motion:
Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to refer the item to the January
12, 2016, Council meeting.
Council Member Shoffner stated that he would prefer repealing all prior stop sign ordinances and modify the
proposed ordinance to include all necessary intersections that have stop signs.
Town Council Minutes December 8, 2015 Page 3 of 11
The vote was taken.
Motion passed unanimously.
PUBLIC HEARING
9. Conduct a public hearing regarding amendments to the Town of Trophy Club's Code of Ordinances,
amending Chapter 13 -Zoning, Article VIII -Administration and Enforcement, Section 8.05, Zoning Board of
Adjustment in order to provide for Town Council appointment of the Chairperson for the Zoning Board of
Adjustment.
Mayor Sanders opened the public hearing at 7:29 p.m.
There was no one present that wished to speak regarding the item.
30. Conduct a public hearing regarding an Ordinance amending Ordinance No. 2002-41 P&Z, Planned
Development District No. 25, located on Lot 2-112, Block B, Trophy Wood Business Center at 3000 SH 114,
approving a site plan for Tract 3 for Bread Winners Cafe.
Drew Martin, 6404 Inca Road, Fort Worth, with DM2 LLC, representative of OTD TC, LLC for Bread Winners Cafe,
stated that the requested variances are for landscaping specific to trees.
Mayor Sanders closed the public hearings and reconvened into Regular Session at 7:32 p.m.
REGULAR SESSION
11. Consider and take appropriate action regarding building materials and other aesthetic aspects of the new
Joint Police and Town Hall Facility; receive an update from Tom Batenhorst with GSBS; discussion of same.
Town Manager Seidel provided a brief update regarding the Construction Manager at Risk selection process, Item
No. 12, and stated that the Town received eight applications which were then narrowed down to three. He
advised that after interviews were performed, the Town selected Steele & Freeman, Inc. coming in at
approximately $177,000 under budget. Additionally, he explained that the focus of the current item was to discuss
the timeline of the new Joint Police and Town Hall facility and for the Council to provide direction regarding
building materials.
Tom Batenhorst, Principal with GSBS, stated that over the next few months they will be concentrating on the
details of the new joint facility. He advised that the target start date of construction is April 1, 2016 and that they
were seeking input regarding exterior building materials specific to the color scheme.
Council Member Reed commented that he favored the brick color that has been represented in the joint facility
exhibits.
Mayor Sanders commented that he would like to see some type of relief with character in the front patio pavers
such as seashells. He preferred a darker colored stone for the front retaining wall because over time it will display
dirt. Additionally, he commented that he liked the different shades of brick that were shown in the architectural
renderings.
Council Member Rowe remarked that he preferred a darker colored brick and mortar.
Mr. Batenhorst advised that he needed direction regarding window frames and glass pieces.
Council Member Rowe commented that he would defer the option of glass to Town Staff.
Town Council Minutes December 8, 2015 Page 4 of 11
Mr. Batenhorst stated that they were reviewing using a powder coated colored for hand railings as opposed to
stainless steel. Additionally, he displayed a proposed wood rail topping that would weather to a natural grey.
Council Member Reed commented that he would prefer not to have too many architectural styles incorporated
because it could possibly date the building.
Council Member Parrow commented that his preference was a darker shade of brick but that he would like
renderings of the facility shown in a darker brick, lighter brick, and multi -shades of brown brick in order to show
the appearance of the end product.
Mr. Batenhorst reviewed the items that the Council addressed which was to allow further discussion of pavers,
hand railings, and stone work, and that the consensus was the use of a darker brown toned brick. Additionally, he
displayed interior concept images for the Council Chambers and lobby of the facility.
Council Member Reed remarked that he would prefer the Council Chambers to be a traditional style.
Brian Hennington, Project Manager, stated that they will build a mockup for their review and use the actual brick
that will be used once it has been decided.
Nick Palluth, Associate with GSBS, and Jim Goucher, Project Superintendent, were also present to address any
questions.
12. Consider and take appropriate action to appoint Steele & Freeman, Inc. to serve as Construction Manager at
Risk for the Joint Town Hall and Police Administration Facility at a compensation not to exceed $594,719 for
all services provided and authorizing the Town manager to negotiate and execute all contractual
documents.
Mike Freeman, President with Steele & Freeman, Inc., was available to address any questions.
Motion:
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to appoint Steele & Freeman, Inc.
to serve as Construction Manager at Risk for the Joint Town Hall and Police Administration Facility at a
compensation not to exceed $594,719 for all services provided and authorizing the Town manager to negotiate
and execute all contractual documents.
Motion passed unanimously.
Town Manager Seidel left at this point of the meeting.
13. Receive an update from Susan Edstrom regarding the Animal Ordinance; discussion of same.
Susan Edstrom, Chair of the Animal Shelter Advisory Board, provided an update regarding the Boards
recommended changes to the animal ordinance, which included adding and amending sections related to guard
dogs, anti -tethering, traps, adoption of animals, surrendering, and unlawful restraint of a dog. Additionally, she
advised that whether or not the Town will allow chickens needed to be determined.
Council Member Shoffner commented that he would like to see a section within the ordinance that allowed
residents to use their own traps to capture animals.
Mrs. Edstrom reviewed the proposed requirement, if backyard chickens were allowed, that their wings would have
to be clipped.
Council Member Reed commented that his preference was not to allow chickens in order to prevent the Police
Department from having to enforce and verify if chickens wings have been clipped.
Town Council Minutes December 8, 2015 Page 5 of 11
Mayor Sanders thanked Mrs. Edstrom for her presentation and stated that there needed to be further
consideration on the items presented.
14. Consider and take appropriate action regarding an Ordinance amending Chapter 13 -Zoning, Article
VIII -Administration and Enforcement, Section 8.05, Zoning Board of Adjustment in order to provide for
Town Council appointment of the Chairperson for the Zoning Board of Adjustment (ZBA); and providing an
effective date.
A. Consider and take appropriate action regarding a Resolution appointing a person to serve as
Chairperson of the ZBA; and providing an effective date.
Motion:
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to approve Ordinance No. 2015-
46 P&Z, amending Chapter 13 -Zoning, Article VIII -Administration and Enforcement, Section 8.05, Zoning Board of
Adjustment in order to provide for Town Council appointment of the Chairperson for the Zoning Board of
Adjustment; and providing an effective date.
Motion passed unanimously.
Motion:
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoff ner, to approve Resolution No. 2015-
39, appointing Louis Opipare Jr. to serve as Chairman of the ZBA and reaffirming existing appointments; and
providing an effective date.
Motion passed unanimously.
15. Consider and take appropriate action regarding an Ordinance amending Ordinance No. 2002-41 P&Z,
Planned Development District No. 25, located on Lot 2-112, Block B, Trophy Wood Business Center at 3000
SH 114, approving a site plan for Tract 3 for Bread Winners Cafe.
Town Planner Ruthven presented the item and advised that approval of the Site Plan for Bread Winners Cafe
required amending Ordinance No. 2002-41 P&Z. He stated that there are two waiver requests specific to
landscaping and signage and he briefly went over the conditions that were made by the Planning and Zoning (P&Z)
Commission, which included the following:
1. That, save and except for the waivers and conditions that follow, the development shall meet all
requirements of the PD 25 regulations;
2. That all comments on the Development Review Committee (DRC) memos provided to the Commission
dated October 2, 2015 and December 2, 2015 be addressed by the applicant prior to the December 8,
2015 Council meeting;
3. That the final fire lane configuration on the site shall require the written approval by the Fire Marshal
prior to the December 8, 2015 Council meeting;
4. That a brief development schedule shall be provided prior to the December 8, 2015 Council meeting;
5. The dumpster enclosure masonry materials shall match the masonry materials of the main structure and
the gate shall be black with a note stating such to be provided on building elevations prior to the
December 8, 2015 Council meeting;
6. The final roof color of the main building shall require final approval of the Town Council upon the
recommendation of the P&Z Commission prior to the issuance of the building permit;
7. Final sign details shall be deferred for approval by the Town Council upon the recommendation of the P&Z
Commission concurrent with the approval of a Specific Use Permit for alcoholic beverage sales; and
8. The following waivers are hereby granted to the landscaping requirements of the Code of Ordinances and
PD 25:
• Perimeter tree requirements: perimeter trees are waived such that said trees shall be planted per the
submitted landscape plan dated November 2015
• Non -vehicular open space tree requirements: non -vehicular open space trees are waived such that
said trees shall be planted per the submitted landscape plan dated November 2015
Town Council Minutes December 8, 2015 Page 6 of 11
• Tree count requirements: the total amount of trees required are waived such that said trees shall be
planted per the submitted landscape plan dated November 2015
• Plant size requirements: all shrubs shall be planted from 5 gallon containers in size and shall be
planted at a minimum height above ground level of 24 inches and ornamental grasses shall be
planted in 1 gallon containers and shall otherwise meet the planting locations provided on the
submitted landscape plan dated November 2015. The landscape plan shall be amended to reflect this
requirement prior to the December 8, 2015, Council meeting
Town Planner Ruthven advised that the drawings presented at the dais were amended to reflect the above
conditions. He stated that since the drawings were submitted the day of the Council meeting, he had a couple of
comments that needed to be addressed. The parking lot island dimensions were not shown on the Site Plan and
the scaling showed 10x19 and should have been 10x20. The landscape plan changed to reflect four crape myrtles
and one wax myrtle because of an Oncor electric easement. Additionally, there was not an illustration of the
lighting fixtures however the lighting plan was updated per the P&Z Commission.
Dennis Sheridan, Chair of the P&Z Commission, stated that there were a significant amount of issues that were
unresolved; however the applicant had been very preemptive to fulling their requirements. He requested that the
Council's motion include all the conditions that the P&Z Commission recommended and only allow changes to the
waiver items.
Drew Martin, with DM2 LLC, stated that they had no issues with the conditions that were made by the P&Z
Commission, nor was there an issue with the requirement that the parking lot island dimensions be 10x20. He
added that the only variance they requested was related to the tree count and locations that were submitted and
approved by the P&Z Commission.
Jace Motheral, Civil Engineer with Pacheco Koch, and James Lawrence, Project Leader with GFF Architects, were
present to address any questions.
Motion:
Motion made by Council Member Rowe, seconded by Council Member Parrow, to approve Ordinance No. 2015-44
P&Z, amending Ordinance No. 2002-41 P&Z, Planned Development District No. 25, located on Lot 2-112, Block B,
Trophy Wood Business Center at 3000 SH 114, approving a site plan for Tract 3 for Bread Winners Cafe, subject to
the waivers included in the revisions provided by the applicant and the specification that the parking lot island
dimensions be 10x20.
Council Member Shoffner inquired about the fire lane that was needed per the Fire Chief.
Fire Chief Thomas stated that the building will be fully sprinkled but his preference was to have the fire lane
striped, which will be 24 feet.
The vote was taken.
Motion passed unanimously.
Mr. Martin stated that they anticipate completion of the project by September 2016.
16. Consider and take appropriate action regarding an amended plat for Lot 5, Block J, Canterbury Hills, Phase
1A, 21 Oxford Place, Town of Trophy Club, Denton County, Texas.
Gil Marques, 21 Oxford Place, stated that he was requesting 0.047 acres from Lot 1A, Block J, which is a common
area owned by Hogan's Glen Homeowners Association, be incorporated into his property through an amended
plat.
Council Member Shoff ner inquired if the concerns from one of the P&Z Commission members had been addressed.
Town Council Minutes December 8, 2015 Page 7 of 11
Town Planner Ruthven stated that the plat that was distributed to the Council tonight addressed those concerns.
Motion:
Motion made by Council Member Parrow, seconded by Council Member Rowe, to approve an amended plat for
Lot 5, Block J, Canterbury Hills, Phase 1A, 21 Oxford Place, Town of Trophy Club, Denton County, Texas, as
presented at the dais.
Motion passed unanimously.
17. Discuss and provide direction to Town Staff regarding the Trophy Club Veterans Memorial and designate
Council Members to work with Staff and the Trophy Club Women's Club on the project.
Mayor Sanders introduced the item and stated that the intent was to allow discussion of allowing the Council to
stay involved with the project and address any concerns regarding maintenance of the Memorial.
Council Member Rowe commented that he preferred that the Council decide what the mission would be in order
to move forward related to the size, maintenance, and use of the land.
Council Member Parrow stated that he appreciated the work that the Woman's Club has done, and he pointed out
that it would be helpful to have input from veterans.
Council Member Shoffner commented that he would like to evaluate the ability to use hotel occupancy tax funds
to install a parking lot in that area, since there is a huge need for parking, and tie the parking lot and Memorial
together.
Jeannette Tiffany, Member of the Trophy Club Women's Club, provided a brief history of the project and advised
of funds that have been raised for the project by the Women's Club and Stars and Stripes. She added that the
objective was to create a story around the one flag to demonstrate a strong military presence and to link the site
to the linear parks. Additionally, she stated that the Women's Club is seeking to present the project phasing
estimates to the Council in January 2016; to engage other partners; and to identify veterans in order to have them
serve on the committee.
Connie White, Chair of the Trophy Club Women's Club, stated that they anticipated presenting the project design,
including phasing and cost, at the January 26, 2016 Council meeting. Additionally, she advised that their website
address was www.militaryveteransmemorial.org.
Discussion took place that an agreement will be established and that part of the January 2016 Women's Club
presentation will include their roles and responsibilities.
Council Members Parrow and Reed volunteered to work with Town Staff and the Trophy Club Women's Club on
the Veterans Memorial project. Mayor Sanders stated that he would like to stay involved in order to help ensure
the direction of the project.
Council Member Kurtz asked that the following be addressed: how much funds have been spent so far, how big the
project will be, how much land will be used, and the review of the most appropriate location for the project.
Council Member Parrow commented that the project is in close proximity to the schools and could be used as an
educational venue.
Mrs. White stated that the Women's Club had a meeting scheduled for December 10, 2015, at 2:30 p.m. in the
Public Service Conference Room.
Alice Murphy, President of the Trophy Club Women's Club, was available to answer any questions.
Town Council Minutes December 8, 2015 Page 8 of 11
18. Consider and take appropriate action regarding an ordinance of the Town amending Article 2, "Traffic and
Vehicles" of Chapter 10, "Public Safety" of the Code of Ordinances repealing Section 2.05(E), "Overnight
Parking" and adopting a new Section 2.05(E) "Overnight Parking" regulating the parking of vehicles between
the hours of 3:00 a.m. and 5:00 a.m. each day; providing a penalty; and providing an effective date.
Mayor Sanders commented that a college student, that recently moved back home, had been in attendance earlier
during the meeting and noted that the family had five vehicles at their residence. Additionally he commented that
he was in favor of leaving the ordinance as it stands in order to allow permits to be issued and pointed out that
currently there are approximately 14 annual permits.
Motion:
Motion made by Council Member Rowe, seconded by Council Member Parrow, to approve Ordinance No. 2015-40,
amending Article 2, "Traffic and Vehicles" of Chapter 10, "Public Safety" of the Code of Ordinances repealing
Section 2.05(E), "Overnight Parking" and adopting a new Section 2.05(E) "Overnight Parking" regulating the
parking of vehicles between the hours of 3:00 a.m. and 5:00 a.m. each day; providing a penalty; and providing an
effective date December 15, 2015, as presented at the dais.
Town Attorney Adams pointed out that at the dais there was an amended version of the ordinance that added "or
mailboxes" in Section 2, Authority to Park During Restricted Hours — By Special Permission, Any vehicle parked as
permitted by this section shall be parked directly in front of the residence being visited in such a manner as not to
obstruct access to the private driveways "or mailboxes" of neighboring residents; and in Section 3, Authority to
Park During Restricted Hours — Temporary Parking Permit — Fee, Any Motor Vehicle parked as permitted by this
section shall be parked in front of the residence for which the temporary permit has been issued in such a manner
as not to obstruct access to the private driveways "or mailboxes" of neighboring residents.
Mayor Pro Tem Lamont spoke in favor of adding "or mailboxes" to discourage individuals from parking in front of
them for long durations.
Motion to Amend:
Motion to Amend made by Council Shoffner, seconded by Council Member Rowe, to exclude "or mailboxes" from
Section 2 and Section 3, and approve Ordinance No. 2015-40, as presented in the agenda packet.
Mayor Sanders spoke against the motion because temporary permits would only be allowed for 90 consecutive
days within one year from the date of issuance.
Council Member Rowe commented that he believed that there should be temporary allowances for hardships.
Susan Edstrom, 269 Oak Hill Drive, stated that she has experienced the driveway shuffle and that she did not agree
with allowing a permit for only 90 days. She commented that she has experienced vehicles that park for extended
periods of time on the street within her neighborhood.
Council Member Reed commented that he believed that the intent was to keep vehicles off the street which keeps
the Town unique. He added that there are situations that did allow residents to maintain a 90 day permit.
Council Member Shoffner stated that there will be circumstances where residents have four or more vehicles and
will need to obtain an annual permit, but he did not believe that it would a high percentage of residents. He
commented that that the current ordinance was already restrictive and that the proposed ordinance is even more
restrictive.
Mayor Sanders believed that communication could not be adequately sent out by December 15, 2015 to the
residents informing them of the changes made to the parking ordinance.
Town Council Minutes December 8, 2015 Page 9 of 11
Motion to Amend the Amendment:
Motion to Amend the Amendment made by Mayor Sanders, seconded by Council Member Parrow, to change the
effective date to January 1, 2016.
Motion passed unanimously.
The vote for the Motion to Amend as Amended was taken, to approve Ordinance No. 2015-40, amending Article
2, "Traffic and Vehicles" of Chapter 10, "Public Safety' of the Code of Ordinances repealing Section 2.05(E),
"Overnight Parking" and adopting a new Section 2.05(E) "Overnight Parking" regulating the parking of vehicles
between the hours of 3:00 a.m. and 5:00 a.m. each day; providing a penalty; and providing an effective date of
January 1, 2016, as presented in the agenda packet.
Motion carried 4-3-0 with Council Members Parrow, Reed, Rowe, and Kurtz voting for, and Mayor Sanders, Mayor
Pro Tem Lamont, and Council Member Shoffner voting against.
19. Town Council Liaison Updates; discussion of same:
*Parks and Recreation Board, November 16, 2015
Council Liaison - Council Member Philip Shoffner
Provided update, no action taken, just discussion.
20. Town Manager Seidel's update regarding the following; discussion and provide input regarding same.
*EMS Supply Software
*Reindeer Romp
*Rain Event in Trophy Club Park
Assistant Town Manager/CFO Glickman updated the Council and addressed questions, no action taken, update
only.
21. Items for Future Agendas to include discussion of Agenda Items for consideration on the upcoming
Regular Session Council Agenda for January 12, 2016 meeting and discussion of Future Agenda Items,
to include discussion of the below items from the Future Agenda List:
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
A) Consider and take appropriate action regarding signage in medians at Trophy Club Drive, Trophy Wood
Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) (1 -Oct 28) (2 -Feb 10) (3 -May 12)
(4 -August 11) (5 -November 24)
Assistant Town Manager/CFO Glickman advised that the Town is in the process of going out for bids regarding park
monument signage and wayfinding signage.
Discussion took place to proceed with taking down the directional sign at Trophy Club and Indian Creek.
Mayor Sanders stated that his intent for this item was to allow drivers to easily locate significant properties.
B) Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014) (1 -Nov 13)
(2 -Feb 24) (3 -May 26) (4 -August 11) (5 -November 24)
Mayor Sanders stated that he was concerned that the restrictions for condos and apartments, such as multiple
families living at one address, may be insufficient.
Town Council Minutes December 8, 2015 Page 10 of 11
C) Discussion of possible uses of hotel occupancy tax funds, including the ability to use the funds for
Trophy Club Park. (Lamont and Kurtz 4/14/2015) (1 -July 14) (2 -November 24)
Mayor Sanders commented that he would like additional information on specific items that hotel occupancy tax
funds could be used for.
Assistant Town Manager/CFO Glickman advised that if Trophy Club Park is able to open this year, there are
budgeted funds available to promote the park and the hotel industry.
Discussion took place to possibly have a presentation during the upcoming Council retreat.
D) Discussion and action related to town garage/special/estate/moving sales, etc. (Sanders 4/28/2015)
(1 -July 28) (2 -November 24)
Discussion took place that in order to take items off the Council Future Agenda Items list there should be a plan in
place for each item.
E) Establish a reserve policy for Trophy Club Park. (Sanders 5/26/2015) (1 -August 25) (2 -November 24)
Discussion ensued regarding having the ability to pay for certain Parks personnel cost out of the general fund and
at the end of the year the Parks budget would reconcile those costs.
F) Town Staff research and present options for the Town to purchase the clock tower and the land around
it. (Reed 5/26/2015) (1 -August 25) (2 -November 24)
Discussion took place that Town Staff is continuing to work on this item.
ADJOURN
Motion made by Council Member Rowe, seconded by Council Member Parrow, to adjourn. Motion carried
unanimously. Meeting adjourned at 10:14 p.m.
'a�"*&
Holly Fimbce , Town Secretary/RMO C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes December 8, 2015 Page 11 of 11