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Minutes P&Z 01/21/2016C TOWN OF TROPHY CLUB January 21, 2016 Trophy Club Entities Meeting Minutes Planning & Zoning Commission 100 Municipal Drive Trophy Club, Texas 76262 7:00 P.M. Svore Municipal Building Boardroom CALL TO ORDER AND ANNOUNCE A QUORUM Chairman Sheridan called the January 21, 2016, Planning and Zoning Commission meeting to order at 7:00 p.m. and announced a quorum present (6 members). Present: 6 - Commissioner Ross, Commissioner Card, Chairman Sheridan, Vice Chairman Oldham, Commissioner Windland, Commissioner Snell Absent: 1 - Commissioner Baron STAFF PRESENT: Ron Ruthven, Town Planner Robbie Killingsworth, Recording Secretary CITIZEN PRESENTATIONS Citizens are allowed three (3) minutes to address the Commission regarding an item over which the Commission has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in. PUBLIC HEARING — OPENED at 7:03 P.M. 2016-09-T Public hearing regarding a request for a Specific Use Permit for the sale of alcoholic beverages for on -premise consumption in conjunction with a restaurant located on Lot 2-R2, Block B, Trophy Wood Business Center located at 3000 State Highway 114, Case SUP -16-007. Chairman Sheridan asked for Applicant comments. • Drew Martin with DM2, 6404 Inca Road, Fort Worth, TX, Development Advisor for applicant, OTD TC LLC. Chairman Sheridan asked for the staff report. Staff Report was given by Ron Ruthven, Town Planner. Staff recommends approval. Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in. Chairman Sheridan asked for questions or comments from the commissioners. None were given. 2016-10-T Public hearing regarding approval of a request to amend Ordinance No. 2007-11 P&Z, PD Planned Development District No. 28, in order to allow a screening wall to be constructed adjacent to Bobcat Boulevard along the common boundary of the City of Roanoke and the Town of Trophy Club on property owned by the Northwest Independent School District and within the right-of-way for Bobcat Boulevard, Case PD -AMD -16-046. Chairman Sheridan asked for Applicant comments. • Cody Petree, Director of Community and Business Development for the City of Roanoke. Chairman Sheridan asked for the staff report. Staff Report was given by Ron Ruthven, Town Planner. Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in. Chairman Sheridan noted and email correspondence was received from one (1) resident of trophy Club. • Bill Rose, resident of Trophy Club, TX. Chairman Sheridan asked for questions or comments from the commissioners. None were given. 2016-11-T Public hearing regarding approval of a request to amend Ordinance No. 95-20, PD Planned Development District No. 13 in order to approve the signage plan for Meat U Anywhere restaurant, on Lot 3, The Village, located at 91 Trophy Club Drive, Case PD -AMD -16-047. Chairman Sheridan asked for Applicant comments. • Kevin Kendall with Accent Graphics, for Meat U Anywhere restaurant. Chairman Sheridan asked for the staff report. Staff recommends Staff Report was given by Ron Ruthven, Town Planner. Staff recommends approval. Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in. Chairman Sheridan asked for questions or comments from the commissioners. None were given. PUBLIC HEARING — CLOSED at 7:14 P.M. REGULAR SESSION — OPENED at 7:14 P.M. 2016-12-T Discussion and recommendation regarding a request for a Specific Use Permit for the sale of alcoholic beverages for on -premise consumption in conjunction with a restaurant located on Lot 2-R2, Block B, Trophy Wood Business Center located at 3000 State Highway 114, Case SUP -16-007. Chairman Sheridan asked for Applicant comments. • Drew Martin with DM2, 6404 Inca Road, Fort Worth, TX, Development Advisor for applicant, OTD TC LLC. Chairman Sheridan asked for the staff report. Chairman Sheridan asked for Applicant comments. Chairman Sheridan asked for the staff report. January 21, 2016 Minutes Page 2 of 5 Chairman Sheridan asked for questions or comments from the commissioners. Chairman Sheridan asked for a motion. Motion made by Commissioner Windland, seconded by Commissioner Snell, to approve a Specific Use Permit for the sale of alcoholic beverages for on -premise consumption in conjunction with a restaurant located on Lot 2-R2, Block B, Trophy Wood Business Center located at 3000 State Highway 114, Case SUP -16-007. Chairman Sheridan asked for questions or comments from the commissioners on motion. None were given. Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in. Chairman Sheridan asked for a vote. The motion carried unanimously. 2016-13-T Discussion and recommendation regarding approval of a request to amend Ordinance No. 2007-11 P&Z, PD Planned Development District No. 28, in order to allow a screening wall to be constructed adjacent to Bobcat Boulevard along the common boundary of the City of Roanoke and the Town of Trophy Club on property owned by the Northwest Independent School District and within the right - of -way for Bobcat Boulevard, Case PD -AMD -16-046. Chairman Sheridan asked for Applicant comments. • Cody Petree, Director of Community and Business Development for the City of Roanoke. Chairman Sheridan asked for the staff report. Chairman Sheridan asked for questions or comments from the commissioners. Chairman Sheridan asked for a motion. Motion by Chairman Sheridan, seconded by Commissioner Windland to approve a request to amend Ordinance No. 2007-11 P&Z, PD Planned Development District No. 28, in order to allow a screening wall to be constructed adjacent to Bobcat Boulevard along the common boundary of the City of Roanoke and the Town of Trophy Club on property owned by the Northwest Independent School District and within the right -of-way for Bobcat Boulevard, Case PD -AMD -16-046, subject to the following conditions: 1. That The Town Council approve an interlocal agreement with Roanoke requiring and specifying maintenance requirements and aesthetics of the wall. 2. That the Town Council review and determine if there should be a determination of value for the portion of right-of-way to be utilized for the fence and that value charged to the City of Roanoke. Chairman Sheridan asked for questions or comments from the commissioners on motion. None were given. Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in. Chairman Sheridan asked for a vote. The motion carried by the following vote: Aye: 5 Commissioner Windland, Vice Chairman Oldham, Commissioner Card, Commissioner Ross, Commissioner Snell Against: 1 Chairman Sheridan January 21, 2016 Minutes Page 3 of 5 2016-14-T Discussion and recommendation regarding approval of a request to amend Ordinance No. 95-20, PD Planned Development District No. 13 in order to approve the signage plan for Meat U Anywhere restaurant, on Lot 3, The Village, located at 91 Trophy Club Drive, Case PD -AMD -16-047. Chairman Sheridan asked for Applicant comments. • Kevin Kendall with Accent Graphics, for Meat U Anywhere restaurant. Chairman Sheridan asked for the staff report. Chairman Sheridan asked for questions or comments from the commissioners Chairman Sheridan asked for a motion Motion by Commissioner Windland, seconded by Commissioner Ross to approve a request to amend Ordinance No. 95-20, PD Planned Development District No. 13 in order to approve the signage for Meat U Anywhere restaurant, on Lot 3, The Village, located at 91 Trophy Club Drive, Case PD - AMD -16-047. subject to the following conditions.- That onditions: That the sign package be approved as submitted specifying the following waivers That one 7' high monument sign be allowed as shown on the plans to include a red LED band; That five wall signs be allowed as shown on the plans (south elevation — two signs, east elevation — two signs, west elevation — one sign) That red LED banding be allowed on the building as shown on the plans That any potential trademark issues regarding use of the Town's logo for the sign be reviewed and reported by the Town Attorney prior to the final Council vote Chairman Sheridan asked for questions or comments from the commissioners on motion. Commissioners discussed height of monument sign. Commissioner Windland motioned to amend current motion as follows: That the sign package be approved as submitted specifying the following waivers.- 1. aivers: 1. That one 9'5" high monument sign be allowed as shown on the plans to include a red LED band; 2. That five wall signs be allowed as shown on the plans (south elevation — two signs, east elevation — two signs, west elevation — one sign) 3. That red LED banding be allowed on the building as shown on the plans 4. That any potential trademark issues regarding use of the Town's logo for the sign be reviewed and reported by the Town Attorney prior to the final Council vote Commissioner Ross agrees to the amendment. Chairman Sheridan asked for questions or comments from the commissioners. Chairman Sheridan asked for a vote. The motion carried unanimously. 2016-15-T Discussion Town Planner Updates; discussion of sign ordinance amendments; Discussion on current Town development issues and development codes. January 21, 2016 Minutes Page 4 of 5 Chairman Sheridan asked for the staff report. Staff Report was given by Ron Ruthven, Town Planner. The Commission wished to forward the following items to the Council for possible review and action at a future date: 1. The Comprehensive Land Use Plan needs to be updated; 2. The Town's PD ordinances should be reviewed and updated to provide regulatory consistency across all districts; 3. Future utilization of old gas drilling sites needs to be reviewed; 4. The Town's development regulations need to be reviewed and updated to reflect current development conditions; 5. The CR -Commercial Recreation category needs to have commercial uses eliminated; 6. Zoning of Town parks needs to be consistent; 7. The wireless communication facilities ordinance needs to be updated 2016-16-T Discussion and presentation from staff on the authority, duties and procedures of the Planning and Zoning Commission. Chairman Sheridan asked for the staff report. Staff Report was given by Ron Ruthven, Town Planner. Motion made by Commissioner Card, seconded by Commissioner Windland to adjourn. The motion carried unanimously. ADJOURN: The meeting was adjourned at 9:00 P.M. Dennis Sheridan, Chairman Planning and Zoning Commission Town of Trophy Club, Texas ( --T ­. L ) Robbie Killingswort, Reco ing Secretary Community Development Town of Trophy Club, Texas January 21, 2016 Minutes Page 5 of 5