Minutes P&Z 12/03/2015T(Ca:
TOWN OF
TROPHY CLUB
Thursday, December 3, 2015
Trophy Club Entities
Meeting Minutes
Planning & Zoning Commission
100 Municipal Drive
Trophy Club, Texas 76262
7:00 P.M. Svore Municipal Building Boardroom
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Sheridan called the December 3, 2015, Planning and Zoning Commission meeting
to order at 7:06 p.m. and announced a quorum present (5 members).
Present: 5 - Commissioner Snell, Chairman Sheridan, Vice Chairman Oldham, Commissioner Baron,
Commissioner Windland
Absent: 2 - Commissioner Card, Commissioner Ross
STAFF PRESENT:
Ron Ruthven, Town Planner
Robbie Killingsworth, Recording Secretary
Recording Secretary Note: The agenda items were presented in the following order:
(item no. 1) 2015-0785-T; (item no. 2) 2015-0786-T; (item no. 3) 2015-0787-T; (item no. 9) 2015-0793-T;
(item no. 4) 2015-0788-T; (item no. 5) 2015-0789-T; (item no. 6) 2015-0790-T; (item no. 7) 2015-0791-T;
(item no. 8) 2015-0792-T; (item no.10) 2015-0794-T; (item no. 11) 2015-0795-T
REGULAR SESSION
2015-0785-T Nomination and Election of Vice Chairman.
Motion made by Commissioner Baron, seconded by Commissioner Windland, to nominate Commissioner
Oldham as Vice Chairman of the Planning and Zoning Commission. The motion carried unanimously.
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Commission regarding an item over which the
Commission has policy or oversight authority as provided by Texas law, the ethics order, or other policy
order.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
PUBLIC HEARING — OPENED at 7:09 P.M.
2015-0786-T Public hearing regarding amendments to the Code of Ordinances, Chapter 13 -
Zoning, Article VIII -Administration & Enforcement, Section 8.05 - Zoning Board of
Adjustment in order to provide for Town Council appointment of the Chairperson
for the Zoning Board of Adjustment, Case ADM -15-011.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
Chairman Sheridan asked for staff report. Staff report given by Ron Ruthven, Town Planner.
2015-0787-T Public hearing regarding approval of an amendment to Planned Development
District No. 25 in order to approve the final site plan for Bread Winners Cafe,
located on Lot 2-R2, Block B, Trophy Wood Business Center at 3000 SH 114,
Case SP -15-034.
Chairman Sheridan asked for Applicant comments.
• Drew Martin with DM2, 6404 Inca Road, Fort Worth, TX, Development Advisor for
applicant, OTD TC LLC
• Jace C. Motheral, P.E. with Pacheco Koch, Civil Engineering and Landscape firm
• James Lawrence, Project Leader with GFF, Inc.
• Doug Thompson, Managing Director with Construction Advisory Specialists
• Chris Gordon, OTD TC LLC
• Justin Springfield, OTD TC LLC
Chairman Sheridan asked for staff report. Staff report given by Ron Ruthven, Town Planner. Staff
recommends approval.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
PUBLIC HEARING — CLOSED at 7:24 P.M.
REGULAR SESSION — OPENED at 7:24 P.M.
2015-0793-T Discussion and recommendation of a request to approve an amended plat on Lot
5, Block J, Canterbury Hills, Phase 1A, Case AP -15-019.
Chairman Sheridan asked for applicant comments.
• Applicant, Guil Marques, 21 Oxford Place, Trophy Club, TX
Chairman Sheridan asked for staff report. Staff report given by Ron Ruthven, Town Planner. Staff
recommends approval conditional to items being addressed prior to going to council.
Chairman Sheridan asked for Commissioners comments or questions.
Chairman Sheridan asked for a motion.
Motion made by Commissioner Baron, seconded by Commissioner Windland, to approve amended plat
with the following stipulation:
• Applicant gets deed corrected to show the same owner as on the main lot.
Chairman Sheridan asked commissioners for amendments to the motion.
Motion made by Vice Chairman Oldham, seconded by Chairman Sheridan to amend as follows:
1. The current owner listed on the plat shall match the owner listed on the conveyance deed from
the HOA;
2. The missing survey segment on the metes and bounds description shall be added;
3. All building setbacks not shown on the approved plat for Canterbury Hills, Phase 1A be removed
from the amending plat.
4. All changes shall be made and submitted on the plat for Council review prior to the 12/8/2015
Council meeting.
December 3, 2015 Minutes Page 2 of 5
Amended motion accepted by Commissioner Baron and Commissioner Windland.
The motion carried unanimously.
2015-0788-T Consider and take appropriate action regarding the P&Z Minutes dated 09-03-2015.
2015-0789-T Consider and take appropriate action regarding the P&Z Minutes dated 09-28-2015.
2015-0790-T Consider and take appropriate action regarding the P&Z Minutes dated 10-01-2015.
Chairman Sheridan asked for questions or corrections from Commissioners. None given.
Chairman Sheridan asked for a motion.
Motion by Vice Chairman Oldham, seconded by Commissioner Snell to approve the following minutes:
P&Z Minutes dated 09-03-2015.
P&Z Minutes dated 09-28-2015.
P&Z Minutes dated 10-01-2015.
The motion carried unanimously.
2015-0791-T Discussion and recommendation regarding amendments to the Code of
Ordinances, Chapter 13 -Zoning, Article Vlll-Administration & Enforcement, Section
8.05 — Zoning Board of Adjustment in order to provide for Town Council
appointment of the Chairperson for the Zoning Board of Adjustment, Case ADM -
15 -011.
Chairman Sheridan asked for staff report. Staff report given by Ron Ruthven.
Chairman Sheridan asked for Commissioners comments or questions.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
Chairman Sheridan asked for a motion.
Motion made by Commissioner Windland, seconded by Commissioner Baron to approve. The motion
carried unanimously.
2015-0792-T Discussion and recommendation regarding approval of an amendment to Planned
Development District No. 25 in order to approve the final site plan for Bread
Winners Cafe, located on Lot 2-R2, Block B, Trophy Wood Business Center at 3000
SH 114, Case SP -15-034.
Chairman Sheridan asked for applicant comments.
Chairman Sheridan asked for staff comments.
Chairman Sheridan asked for Commissioners comments or questions.
Chairman Sheridan asked for a motion.
Motion made by Vice Chairman Oldham, seconded by Commissioner Snell to recommend conditional
approval with the conditions on all outstanding issues stipulated specifically:
December 3, 2015 Minutes Page 3 of 5
1. Those items addressed in development review committee memos dated October 2, 2015 and
December 2, 2015. All PD regulations shall be met.
2. That the alternative landscape plan provided by the applicant is approved conditional upon all
planting sizes and types will meet the requirements of the code of ordinances.
3. That conditionally, final approval of site signage shall be concurrent with the approval of the SUP
for alcoholic beverage sales anticipated.
4. That no development schedule is required for this development.
5. Provide specific colors for brick and gate on dumpster enclosure.
6. Add plant screen notation on the elevation plan.
7. Add specific roof type and color.
8. Fire lane configuration shall meet written authorization provided by Town fire marshal.
9. Label the cable line on the property.
10. Show the canopy on site plan as part of footprint.
11. That, save and except for the waivers and conditions that follow, the development shall meet all
requirements of the PD 25 regulations;
Motion made by Chairman Sheridan, seconded by Commissioner Snell to amend as follows:
Motion to recommend conditional approval with the conditions on all outstanding issues stipulated
specifically:
1. That, save and except for the waivers and conditions that follow, the development shall meet all
requirements of the PD 25 regulations;
2. That all comments on the Development Review Committee (DRC) memos provided to the
Commission dated October 2, 2015 and December 2, 2015 be addressed by the applicant prior to
the 12/8/2015 Council meeting;
3. That the final fire lane configuration on the site shall require the written approval by the Fire
Marshal prior to the 12/8/2015 Council meeting;
4. That a brief development schedule shall be provided prior to the 12/8/2015 Council meeting;
5. The dumpster enclosure masonry materials shall match the masonry materials of the main
structure and the gate shall be black with a note stating such to be provided on building
elevations prior to the 12/8/2015 Council meeting;
6. The final roof color of the main building shall require final approval of the Town Council upon the
recommendation of the Planning and Zoning Commission prior to the issuance of the building
permit;
7. Final sign details shall be deferred for approval by the Town Council upon the recommendation of
the Planning and Zoning Commission concurrent with the approval of a Specific Use Permit for
alcoholic beverage sales;
December 3, 2015 Minutes Page 4 of 5
8. That the cable line shall be labeled.
9. That the canopy on the site plan shall be shown as part of footprint.
10. The following waivers are hereby granted to the landscaping requirements of the Code of
Ordinances and PD 25:
• Perimeter tree requirements: perimeter trees are waived such that said trees shall be planted
per the submitted landscape plan dated November 2015.
• Non -vehicular open space tree requirements: non -vehicular open space trees are waived such
that said trees shall be planted per the submitted landscape plan dated November 2015.
• Tree count requirements: the total amount of trees required are waived such that said trees
shall be planted per the submitted landscape plan dated November 2015.
• Plant size requirements: all shrubs shall be planted from 5 gallon containers in size and shall
be planted at a minimum height above ground level of 24 inches and ornamental grasses shall
be planted in 1 gallon containers and shall otherwise meet the planting locations provided on
the submitted landscape plan dated November 2015. The landscape plan shall be amended to
reflect this requirement prior to the 12/8/2015 Council meeting.
Amended motion accepted by Vice Chairman Oldham and Commissioner Snell.
The motion carried unanimously.
2015-0794-T Town Planner Updates; discussion of recently approved sign ordinance
amendments.
2015-0795-T Discussion and presentation from staff on the authority, duties and procedures of
the Planning and Zoning Commission.
Motion made by Vice Chairman Oldham, seconded by Commissioner Windland, to adjourn. The motion
carried unanimously.
ADJOURN: The meeting was adjourned at 10:05 P.M.
Dennis Sheridan, Chairman
Planning and Zoning Commission
Town of Trophy Club, Texas
Robbie Kill ingsworth, ecord' Secretary
Community Development
Town of Trophy Club, Texas
December 3, 2015 Minutes Page S of 5