Minutes P&Z 03/10/2016C*:
TOWN OF
TROPHY CLUB
March 10, 2016
Trophy Club Entities
Meeting Minutes
Planning & Zoning Commission
100 Municipal Drive
Trophy Club, Texas 76262
7:00 P.M. Svore Municipal Building Boardroom
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Sheridan called the March 10, 2016, Planning and Zoning Commission meeting to
order at 7:07 p.m. and announced a quorum present (6 members).
Present: 6 - Commissioner Ross, Commissioner Baron, Chairman Sheridan, Vice Chairman Oldham,
Commissioner Windland, Commissioner Snell
Absent: 1 - Commissioner Card
STAFF PRESENT:
Ron Ruthven, Town Planner
Robbie Killingsworth, Recording Secretary
Patricia Adams, Town Attorney
Pat Cooke, Community Development Manager
Recording Secretary Note: The agenda items were presented in the following order:
(item no. 1) 2016-126-T, (item no. 7) 2016-131-T; (item no. 8) 2016-132-T, (item no. 2) 2016-127-T;
(item no. 3) 2016-128-T; (item no. 5) 2016-129-T; (item no. 4) 2016-136-T; (item no. 6) 2016-130-T,-
(item
016-130-T,(item no. 9) 2016-133-T, (item no. 10) 2016-134-T
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Commission regarding an item over which the
Commission has policy or oversight authority as provided by Texas law, the ethics order, or other policy
order.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
CONVENED INTO PUBLIC HEARING - START TIME — 7:08 P.M.
PUBLIC HEARING
2016-126-T Public hearing regarding a request to amend a Conditional Use Permit for a
wireless antenna facility located within Tract C, Section 8, Trophy Club Addition
along SH 114 between Trophy Lake Drive and Trophy Club Drive, south of Roaring
Creek Court by expanding the total lease area from 0.006 acres to 0.016 acres,
Case CUP -16-008.
Chairman Sheridan asked for Applicant comments.
• Kathy Zibilich with Griffin Harris PLLC, 8150 N. Central Expressway #1475, Dallas, TX 75206
representing Verizon Wireless.
Chairman Sheridan asked for the staff report.
Staff Report was given by Ron Ruthven, Town Planner. Staff recommends approval such that the
conditions that are already laid out in the original ordinance approved back in September of last year
(2015) remain, those being:
1. No landscaping shall be required for this site.
2. The required screening wall shall be composed of split -face concrete masonry unit material and
shall, at a minimum, meet or exceed the height of any facility equipment located on the site such
that said equipment is completely screened from view in all directions, except for the ice bridge
between the structure and the tower. The wall color shall match a wall color agreed upon by Staff
prior to construction.
3. The driveway accessing the site shall be composed of concrete.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
PUBLIC HEARING — CLOSED at 7:14 P.M.
RECONVENED INTO REGULAR SESSION — START TIME — 7:14 P.M.
REGULAR SESSION
2016-131-T Discussion and recommendation regarding approval of the Site Plan for the new
Town Hall and Criminal Justice facility at One Trophy Wood Drive on Lot 4, Block
B, Trophy Wood Business Center, Case SP -16-036.
Item number 7. 2016-131-T referred to next meeting.
2016-132-T Discussion and recommendation regarding a request by the Trophy Club Women's
Club for a Temporary Use Permit - Special Privilege Request to allow two
community garage sales in calendar year 2016, Case TUP-16-007.
Chairman Sheridan asked for Applicant comments. Applicant not present.
Chairman Sheridan asked for the staff report.
Staff Report was given by Ron Ruthven, Town Planner. The dates proposed by the Women's Club are:
• April 30, 2016
• October 1, 2016
Chairman Sheridan asked for questions or comments from the commissioners. None were given.
Chairman Sheridan asked for a motion.
Motion made by Commissioner Windland, seconded by Commissioner Snell, to approve.
Chairman Sheridan asked for a vote.
The motion carried unanimously.
2016-127-T Consider and take appropriate action regarding the P&Z Minutes dated 12-03-2015.
2016-128-T Consider and take appropriate action regarding the P&Z Minutes dated 01-21-2016.
Chairman Sheridan asked for comments or corrections from the commissioners. None were given.
Chairman Sheridan asked for a motion.
March 10, 2016 Minutes Page 2 of 5
Motion made by Commissioner Windland, seconded by Commissioner Baron, to approve the P&Z
Minutes dated 12-03-2015 and the P&Z Minutes dated 01-21-2016.
Chairman Sheridan asked for a vote.
The motion carried unanimously.
2016-129-T Discussion and recommendation regarding a request to amend a Conditional Use
Permit for a wireless antenna facility located within Tract C, Section 8, Trophy Club
Addition along SH 114 between Trophy Lake Drive and Trophy Club Drive, south of
Roaring Creek Court by expanding the total lease area from 0.006 acres to 0.016
acres, Case CUP -16-008.
Chairman Sheridan asked for Applicant comments. None were given.
Chairman Sheridan asked for the staff report. None were given.
Chairman Sheridan asked for questions or comments from the commissioners.
Chairman Sheridan asked for a motion.
Motion by Chairman Sheridan, seconded by Commissioner Snell, to approve a request to amend a
Conditional Use Permit subject to the following conditions:
1. No landscaping shall be required for this site.
2. The required screening wall shall be composed of split -face concrete masonry unit material and
shall, at a minimum, meet or exceed the height of any facility equipment located on the site such
that said equipment is completely screened from view in all directions, except for the ice bridge
between the structure and the tower. The wall color shall match a wall color agreed upon by Staff
prior to construction.
3. The driveway accessing the site shall be composed of concrete.
Chairman Sheridan asked for Applicant questions or comments. None were given.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
Chairman Sheridan asked for questions or comments from the commissioners. None were given
Chairman Sheridan asked for a vote.
The motion carried unanimously.
EXECUTIVE SESSION
2016-136-T Pursuant to Texas Government Code, Annotated, Subchapter 551, the Planning
and Zoning Commission will convene into closed executive session as authorized
by:
A. Section 551.071 "Consultation with Attorney" under Subsection (1) when the
governmental body seeks the advice of its attorney about pending or
contemplated litigation and Subsection (2) for consultation with its attorney on a
matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflict with the Open Meetings Act (551.071(1) and (2)).
Legal Advice regarding platting
March 10, 2016 Minutes Page 3 of 5
CONVENED INTO EXECUTIVE SESSION - START TIME — 7:26 P.M.
RECONVENED INTO REGULAR SESSION - START TIME — 7:43 P.M.
REGULAR SESSION
2016-130-T Discussion and recommendation regarding a preliminary plat for Trophy Club
Town Center Addition containing 26.4 acres located within the PD 30 zoning
district between State Highway 114, Trophy Club Drive and Indian Creek Drive,
Case PP -15-029.
Chairman Sheridan asked for Applicant comments.
• Joshua Millsap with Bury, Inc., 5310 Harvest Hill Rd, Dallas, TX 75230 on behalf of JSB
Properties.
Chairman Sheridan asked for the staff report.
Staff Report was given by Ron Ruthven, Town Planner. Staff recommends approval.
Chairman Sheridan asked for comments or questions from the commissioners.
Chairman Sheridan asked for a motion.
Motion by Chairman Sheridan, seconded by Commissioner Windland to approve subject to the following
conditions:
1. That the Town home lots be redesigned to conform to the PD, specifically 20 foot wide,-
2.
ide;2. That property lines come off of road and not in the centerline;
3. That common areas in the circulation zone be individually identified with common area lots,-
4.
ots;4. That the metes and bounds property description conform to the PD zoning description;
5. That all building lots be located outside of the flood plain.
Chairman Sheridan asked for discussion from the commissioners. None was given.
Chairman Sheridan asked for public comments. None were given.
Chairman Sheridan asked for a vote.
The motion carried unanimously.
2016-133-T Discussion and recommendation regarding a request to install an electronic
message board within an existing monument sign located at 101 Trophy Club
Drive, Fellowship United Methodist Church, being located in the NS -Neighborhood
Services zoning district, Case ME -16-002.
Chairman Sheridan asked for Applicant comments.
• Jeff Wright on behalf of Legacy Signs of Texas, 10375 Alta Vista Drive, Fort Worth, TX 76244,
representing Fellowship United Methodist Church
Chairman Sheridan asked for the staff report.
Staff Report was given by Ron Ruthven, Town Planner.
Chairman Sheridan asked for comments or questions from the commissioners.
Chairman Sheridan asked for a motion.
March 10, 2016 Minutes Page 4 of 5
Motion by Commissioner Baron to deny request. Motion dies for lack of a second.
Chairman Sheridan asked for a motion.
Motion by Commissioner Ross, seconded by Vice Chairman Oldham to approve request.
Chairman Sheridan asked for discussion from the commissioners. None was given.
Chairman Sheridan asked for public comments. None were given.
Chairman Sheridan asked for a vote.
The motion carried by the following vote:
Aye: 4 Chairman Sheridan, Vice Chairman Oldham, Commissioner
Snell, Commissioner Ross
Against: 2 Commissioner Baron, Commissioner Windland
2016-134-T Town Planner updates: Discussion of Comprehensive Plan update.
Chairman Sheridan asked for the staff report.
Staff Report was given by Ron Ruthven, Town Planner.
Chairman Sheridan asked for comments or questions from the commissioners.
Chairman Sheridan asked for a motion.
Motion made by Commissioner Ross, seconded by Commissioner Windland to adjourn. The motion
carried unanimously.
ADJOURN: The meeting was adjourned at 8:50 P.M.
Dennis Sheridan, Chairman RobbieKillingswort , Reco ngSecretary
Planning and Zoning Commission Community Development
Town of Trophy Club, Texas Town of Trophy Club, Texas
Page 5 of 5
March 10, 2016 Minutes