Minutes P&Z 06/23/2016 Trophy Club Entities 100 Municipal Drive
TOWN OF Trophy Club,Texas 76262
TROPHY CLUB
Meeting Minutes
Planning & Zoning Commission
June 23, 2016 6:00 P.M. Svore Municipal Building Boardroom
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Sheridan called the June 23, 2016, Planning and Zoning Commission workshop to order at
6:10 p.m. and announced a quorum present (4 members).
Present: 4- Commissioner Windland, Commissioner Pipkins, Chairman Sheridan,
Commissioner Baron
Absent: 3- Vice Chairman Oldham, Commissioner Ross, Commissioner Snell
STAFF PRESENT:
Ron Ruthven, Town Planner
Robbie Killingsworth, Recording Secretary
CITIZEN PRESENTATIONS
Citizens are allowed four(4) minutes to address the Commission regarding an item over which the
Commission has policy or oversight authority as provided by Texas law, the ethics order, or other policy
order.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
WORKSHOP—START TIME—6:10 P.M.
Chairman Sheridan explained the order of the workshop to those present.
2016-334-T Discussion of Potential Amendments to Chapter 14 — Zoning of the Code of
Ordinances regarding the regulation of portable classroom structures.
Workshop Summary: Staff was directed to bring back amendments to the temporary use standards in the
Code of Ordinances for consideration by the Commission and the Council with the proposed
amendments containing the following:
• Design criteria and color requirements for portable classroom buildings; limit visibility from a
public street.
• Breezeway and overhead shelter requirements connecting a portable classroom building and the
main school building.
• Specific time limits for portable classroom buildings.
• Provision of restroom facilities in portable classroom buildings.
• Maintain existing minimum separation from a temporary use and a residential area.
• Connect the portable classroom building to the main buildings fire alarm system and require the
building to be wired for communication to, and consistent with, the main building.
• Require periodic inspections for portable classroom buildings.
• Require a copy of the application form with a portable classroom building request.
• Require severe storm level wind anchoring for portable classroom buildings.
• Require a portable classroom building to adhere to the overall school campus security plan such
that an active shooter would not have an additional advantage apart from the existing school
security plan and require the Police Chief to approve the plan.
• Leave the existing legislative approval process for temporary use permits in place with no
exceptions for staff(administrative) approval.
Potential consideration dates: August/September 2016
Chairman Sheridan asked if there were any public requests to speak.
• Mauricio Aho, 2717 Trophy Club Drive, Trophy Club, DC.
• Wendy Murray, 2522 Roseville Drive, Trophy Club, TX.
WORKSHOP—CLOSED at 7:07 P.M.
CONVENED INTO PUBLIC HEARING
Present: 5 - Commissioner Windland, Commissioner Pipkins, Chairman Sheridan, Vice
Chairman Oldham, Commissioner Baron
Absent: 2 - Commissioner Ross, Commissioner Snell
STAFF PRESENT:
Ron Ruthven, Town Planner
Robbie Killingsworth, Recording Secretary
PUBLIC HEARING—START TIME—7:07 P.M.
PUBLIC HEARING
2016-352-T Public hearing regarding a request to amend Ordinance No. 2002-41 P&Z, PD
Planned Development District No. 25, in order to approve the site plan package for
the Holiday Inn Hotel located at 725 Plaza Drive on Lot 3R3, Block B, Trophy Wood
Business Center. Case PD-AMD-16-050.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
2016-335-T Public hearing regarding a request to amend Ordinance No. 2002-41 P&Z, PD
Planned Development District No. 25, in order to amend the approved site plan for
the Holiday Inn Hotel located at 725 Plaza Drive on Lot 3R3, Block B, Trophy Wood
Business Center. Case PD-AMD-16-050.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
2016-336-T Public hearing regarding a request for a Specific Use Permit for on-premise
alcohol sales in conjunction with a restaurant to be operated as part of a Holiday
Inn Hotel, on Lot 3R3, Block B, Trophy Wood Business Center located at 725 Plaza
Drive. Case SUP-16-009.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
PUBLIC HEARING—CLOSED at 7:10 P.M.
RE-OPENED WORKSHOP—START TIME—7:10 P.M.
WORKSHOP—CLOSED at 7:17 P.M.
June 23, 2016 Minutes Page 2 of 5
RECONVENED INTO REGULAR SESSION —START TIME—7:17 P.M.
REGULAR SESSION
2016-353-T Discussion and recommendation regarding a request to amend
Ordinance No. 2002-41 P&Z, PD Planned Development District No. 25, in order to
approve the site plan package for the Holiday Inn Hotel located at 725 Plaza Drive
on Lot 3R3, Block B, Trophy Wood Business Center. Case PD-AMD-16-050.
Chairman Sheridan asked for Applicant comments.
• James Ling with Huling Enterprises LLC, 313 Copper Mountain, New Braunfels, TX 78130,
applicant, on behalf of property owner, Raj Patel, 207 Hillside Drive, Lindsay, TX 76250.
Chairman Sheridan asked for the staff report.
Staff Report was given by Ron Ruthven, Town Planner.
Chairman Sheridan asked for comments or questions from the commissioners.
Chairman Sheridan asked for a motion.
Motion by Commissioner Baron, seconded by Commissioner Windland to approve request as presented.
Chairman Sheridan asked for a vote.
The motion carried (5-0).
2016-337-T Discussion and recommendation regarding a request to amend Ordinance No.
2002-41 P&Z, PD Planned Development District No. 25, in order to amend the
approved site plan for the Holiday Inn Hotel located at 725 Plaza Drive on Lot 3R3,
Block B, Trophy Wood Business Center. Case PD-AMD-16-050.
Chairman Sheridan asked for Applicant comments.
• James Ling with Huling Enterprises LLC, 313 Copper Mountain, New Braunfels, TX 78130,
applicant, on behalf of property owner, Raj Patel, 207 Hillside Drive, Lindsay, TX 76250.
Chairman Sheridan asked for the staff report.
Staff Report was given by Ron Ruthven, Town Planner.
Chairman Sheridan asked for comments or questions from the commissioners.
Chairman Sheridan asked for a motion.
NOTE: This item was split into three separate votes by the Commission as follows:
1. Regarding clarification of window framing requirements
2. Regarding the building signage for"The Crooked Pint Ale House"
3. Regarding the building signage for"Holiday Inn"
Voting details are as follows:
(regarding clarification of window framing requirements)
Motion by Chairman Sheridan, seconded by Commissioner Baron to recommend approval of window
framing requirements subject to the following conditions:
June 23, 2016 Minutes Page 3 of 5
Building window framing and trim shall be a bronze color consistent with the12/30/2013 Town
Council approved color elevations; the painting application of said color to said windows shall be
approved by staff.
Chairman Sheridan asked for a vote.
The motion carried (5-0).
(regarding the building signage for"The Crooked Pint Ale House")
Chairman Sheridan asked for a motion.
Motion by Commissioner Windland, seconded by Chairman Sheridan, to recommend approval of building
signage for"The Crooked Pint Ale House" subject to the following conditions:
Building signage for"The Crooked Pint Ale House" shall be consistent with the plans approved by
administrative sign permit number BOTH-001002-2016 on 4/26/2016 subject to the following
condition: the wall sign shown on the south elevation shall contain letters that are no higher than
12 inches and a logo that is no higher than 18 inches; the length of said sign shall not exceed 11
feet, 6 inches.
Chairman Sheridan asked for a vote.
The motion carried (5-0).
Chairman Sheridan asked for a motion.
(regarding the building signage for"Holiday Inn')
Motion by Chairman Sheridan, seconded by Vice Chairman Oldham to recommend approval of building
signage for"Holiday Inn" subject to the following conditions:
Building signage for"Holiday Inn" shall be consistent with the plans approved by administrative
sign permit number BOTH-001002-2016 on 4/26/2016
Chairman Sheridan asked for a vote.
The motion carried by the following vote:
Aye: 4 Commissioner Pipkins, Chairman Sheridan, Vice Chairman Oldham,
Commissioner Baron
Against: 1 Commissioner Windland
2016-338-T Discussion and recommendation regarding a request for a Specific Use Permit for
on-premise alcohol sales in conjunction with a restaurant to be operated as part of
a Holiday Inn Hotel, on Lot 3R3, Block B, Trophy Wood Business Center located at
725 Plaza Drive. Case SUP-16-009.
Chairman Sheridan asked for Applicant comments.
• James Ling with Huling Enterprises LLC, 313 Copper Mountain, New Braunfels, TX 78130,
applicant, on behalf of property owner, Raj Patel, 207 Hillside Drive, Lindsay, TX 76250.
Chairman Sheridan asked for the staff report.
Staff Report was given by Ron Ruthven, Town Planner.
Chairman Sheridan asked for comments or questions from the commissioners.
June 23, 2016 Minutes Page 4 of 5
Chairman Sheridan asked for a motion.
Motion by Commissioner Windland, seconded by Vice Chairman Oldham to approve request as
presented.
Chairman Sheridan asked for a vote.
The motion carried (5-0).
2016-339-T Discussion and recommendation regarding a request to install an electronic
message board within a new monument sign for Wonderland Montessori School
located at 2500 Bobcat Boulevard, being located in the PD-27 zoning district, Case
ME-16-003.
Chairman Sheridan asked for Applicant comments.
• Marvin L. Utter with Razor Signs, 101 NW 17`h Street, Grand Prairie, TX 75050, on behalf of
property owner Sanjay Joshi, 8600 RIVIERA Court, Flower Mound, TX 75022.
Chairman Sheridan asked for the staff report.
Staff Report was given by Ron Ruthven, Town Planner.
Chairman Sheridan asked for comments or questions from the commissioners.
Chairman Sheridan asked for a motion.
Motion by Commissioner Baron, seconded by Vice Chairman Oldham to deny request.
Chairman Sheridan asked for a vote.
The motion carried (5-0).
2016-341-T Town Planner Updates; update on previous cases heard by the Commission;
Discussion on current Town development issues and development codes.
Staff Report was given by Ron Ruthven, Town Planner.
Chairman Sheridan asked for comments or questions from the commissioners.
ADJOURN
Chairman Sheridan asked for a motion.
Motion by Commissioner Baron, seconded by Commissioner Windland to adjourn.
The motion carried (5-0).
The meeting was adjourned at 11:02 P.M.
Dennis Sheridan, Chairman Robbie Killingsworth, -ecor• g Secretary
Planning and Zoning Commission Community Development
Town of Trophy Club, Texas Town of Trophy Club, Texas
June 23, 2016 Minutes Page 5 of 5