Minutes P&Z 07/21/2016 Trophy Club Entities 100 Municipal Drive
TOWN OF Trophy Club,Texas 76262
TROPHY CLUB
Meeting Minutes
Planning & Zoning Commission
July 21, 2016 7:00 P.M. Svore Municipal Building Boardroom
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Sheridan called the July 21, 2016, Planning and Zoning Commission to order at 7:01 p.m. and
announced a quorum present (6 members).
Present: 6- Commissioner Ross, Commissioner Pipkins, Chairman Sheridan, Vice
Chairman Oldham, Commissioner Snell, Commissioner Baron
Absent: 1 - Commissioner Windland
STAFF PRESENT:
Ron Ruthven, Town Planner
Robbie Killingsworth, Recording Secretary
CITIZEN PRESENTATIONS
Citizens are allowed four(4) minutes to address the Commission regarding an item over which the
Commission has policy or oversight authority as provided by Texas law, the ethics order, or other policy
order.
Chairman Sheridan asked if there were any public requests to speak. No public requests were turned in.
CONVENED INTO PUBLIC HEARING —START TIME—7:03 P.M.
PUBLIC HEARING
2016-411-T TABLED ITEM: Public hearing regarding amendments to the Town of Trophy
Club's Code of Ordinances, amending Section 14.02.251 -Temporary Uses in order
to add the use of portable classroom and provide for other amendments, Case
ADM-16-012.
Chairman Sheridan asked for the staff report.
Staff Report was given by Ron Ruthven, Town Planner.
Chairman Sheridan asked if there were any public requests to speak.
• Sean Weaver, 109 Inverness, Trophy Club, TX 76262
PUBLIC HEARING—CLOSED at 7:09 P.M.
RECONVENED INTO REGULAR SESSION—START TIME—7:10 P.M.
REGULAR SESSION
2016-412-T TABLED ITEM: Discussion and recommendation regarding amendments to the
Town of Trophy Club's Code of Ordinances, amending Section 14.02.251 -
Temporary Uses in order to add the use of portable classroom and provide for
other amendments, Case ADM-16-012.
Chairman Sheridan asked for the staff report.
Staff Report was given by Ron Ruthven, Town Planner.
Chairman Sheridan asked if there were any public requests to speak.
• Sean Weaver, 109 Inverness, Trophy Club, TX 76262
Chairman Sheridan asked for comments or questions from the commissioners.
Chairman Sheridan asked for a motion.
Motion by Chairman Sheridan, seconded by Vice Chairman Oldham to approve request subject to the
following mark-ups:
Sec. 14.02.2451 Temporary uses
(a) Permitted uses. IItie following uses, which are classified as temporary uses, may be
permitted for a period of time by the town council, after recommendation by the planning
and zoning commission. Said period of time shall be determined at the time of approval
but shall not exceed the time limit for selected uses as provided herein.
(1)Carnivals.
_(2)Circus.
(3)Pairgrounds.
(1) Community festivals(not including community garage sales).
( (1) Community garage sales, by special privilege, see subsection (e) of this
section.
(7)Sports events.
(8)Political rallies.
(9)(2) Concrete mixing or batching plant used temporarily by contractors during the
construction of public improvements or buildings and, in such cases, the
period of time for which the use is granted may be for a period of time
provided in the contract for completion of such public improvement or
building, providing such temporary use is renewed annually.
July 21, 2016 Minutes Page 2 of 7
■■ • • • • •
_(11) Educational or informational displays.
(12)(31 Temporary sales of merchandise by nonprofit organizations.
(4) Real estate sales offices (located in a permanent residential structure), but
only during the development of residential subdivisions. provided that such
use shall not be permitted for more than three (3) years.
(1.1)(5) Off-street parking for model homes in residential districts. provided on one
lot which complies with all setback requirements of the district in which it is
located for a time period of not greater than one year. However. such
temporary use may be renewed annually.
(-1-5)(6) Construction office used temporarily by contractors during the construction
of public improvements or building and, in such cases, the period of time for
which the use is granted may be for a period of time provided in the contract
.fir completion of such improvement or building. providing such temporary
use is renewed annually.
(-1-64(7.1 Real estate offices (located in trailer or manufactured housing). but only for
a time period not to exceed six (6) months; however such uses may be
renewed one (1) time.
(8) Portable classroom buildings for a public school subject to the following
conditions:
A. .. . ... . . . ■--------=-- -------
ill . a . . a . a . .' . r+ +
exterior wall finish that recrn.bles the exterior wall design of the
primar}t_structure Prior to consideration. the applicant shall
provide the proposed color of the portable classroom building.
which shall require the final approval of the town council upon
the recommendation of the planning and zoning commission.
Masonry shall not be a required ext.rinr wall mflterial:
B. Portable classroom buildings shall contain have oreezewav and
overhead shelter connections to he main school building:
C. Unless specified differently by the town council. a portable
classroom shall not be placed on any school property any longer
than one year from the date of approval by the town council:
D. Where possible. classroom buildings shall contain separate
restroom facilities in each portable classroom building:
E. Portable classroom buildings shall be connected to the fire alarm
system for the primary building as well as to the primary building's
principal communication system:
July 21, 2016 Minutes Page 3 of 7
F. Prior to occupancy. a portable classroom building shall be
inspected by the town. The town shall have the authority to
inspect the building at any time as determined by the town
manager or their designee:
G. The portable classroom building shall be anchored in order to
withstand a severe wind event:
H. Portable classroom buildings shall adhere to the overall school
campus security plan such that an active shooter would not have
an additional advantage apart from the existing school security
plan. The Police Chief to review and approve the plan prior to
occu.anc of the buildin.:
Portable classrooms for private schools shall not be permitted as
a temporary use:
J. Any other conditions as determined by the town council at final
approval.
(9)Estate sales. An estate sale is a sale or auction to dispose of a
substantial portion of the materials owned by a person who is recently
deceased or who must dispose of the majority of his or her personal property
to facilitate a move. Estate sales shall not include garage sales. Only one
estate sale shall be allowed per address in any three year period. An estate
sale shall only require the approval ofthe planning and zoning administrator
and shall only require the submission of a temporary use permit application
and fee.
(10)Any other temporary use not listed herein. Said unlisted use shall be
considered by the town council upon the recommendation of theplanning and
zoning commission.
_(b)Residential districts. A temporary use shall not be permitted nearer than two hundred fifty
(250) feet to a residentially zoned district except for subsection (a)(9) of this section
which shall not be located closer than one thousand (1;000) feet to a developed
residential district.
( Temporary use permit. Including the application requirements contained in Section (e).
a8-permit for the temporary use of any property for the above-listed uses shall be
secured from the town planning and zoning administrator prior to such use, after
approval by the town council and after payment of all applicable fees. Final council
approval shall be in the form of a resolution. Said resolution may contain any conditions.
or waivers to this section. imposed by the Council as a condition of approval in order to
ensure that said use is allowed and conducted such that the community's health. safety
and welfare is protected.
July 21, 2016 Minutes Page 4 of 7
(j4,) Time period.
(1) Except where provided herein. the time period for any use allowed by this
section shall be specified in the approving resolution and may not be
extended without the approval of the Town Council. Use of a parcel of
property for any of the above listed uses for more than thirty (30) days;
homes in a residential district; during any one year shall constitute a
property is located.
(2) LayAuitsit extensions-of the temporary use permit shade be issued by the
council upon written request by the applicant.
WO Community garage sale by special privilege. Upon approval by the town council, after
recommendation by the planning and zoning commission. a community garage sale
shall be permitted by special privilege to civic organizations or nonprofit organizations.
Such events shall not occur more than twice annually; and each event shall be one day
in duration. Approval of said special privilege shall be a condition to prior approval of
operations of the event and the proposed locations of the garage sale sites by the town
department of public safety.
(e) Application requirements. An application for a temporary use permit shall be submitted a
minimum of 30 days before the proposed use is to begin.At a minimum. the application
shall contain the following:
f11 A completed temporary use permit application to include the written
authorization of the property owner if the property owner is not the applicant:
(2) Payment of a temporary use permit fee:
(3) A detailed written description of the request including the proposed time
period for the temporary use:
(4) A site plan, drawn to scale. of the proposed location of the temporary use
including any site conditions such as parking. landscaping. screening.
setbacks. etc.:
(5) Pictures and/or architectural building elevations of any proposed buildings
and structures:
(6) Architectural and/or engineered specifications of any proposed buildings and
structures where applicable.
July 21, 2016 Minutes Page 5 of 7
Motion by Commissioner Baron to amend motion as follows:
• Strike item (17) B. of Sec. 14.02.251
(17) Portable classroom buildings for a public school subject to the
following conditions:
B. Portable classroom buildings shall 0014a414 have
breezeway and overhead shelter connections
to the main school building;
Amended motion fails for lack of a second.
Motion by Commissioner Pipkins, seconded by Vice Chairman Oldham to amend motion as follows:
• Delete "where possible"from item (17) D. of Sec. 14.02.251
(17) Portable classroom buildings for a public school subject to the
following conditions:
D. Whcrc possiblc pPortable classroom buildings
shall contain separate restroom facilities in each
portable classroom building;
Chairman Sheridan asked for a vote.
The motion carried by the following vote:
Aye: 5 Commissioner Ross, Commissioner Pipkins, Chairman Sheridan, Vice Chairman
Oldham, Commissioner Snell
Against: 1 Commissioner Baron
2016-413-T Consider and take appropriate action regarding the P&Z Minutes dated 06-02-2016.
2016-414-T Consider and take appropriate action regarding the P&Z Minutes dated 06-23-2016.
Chairman Sheridan asked for comments or corrections from the commissioners.
Chairman Sheridan asked for a motion.
Motion made by Chairman Sheridan, seconded by Commissioner Baron, to approve the P&Z Minutes
dated 06-02-2016 and the P&Z Minutes dated 06-23-2016.
Chairman Sheridan asked for a vote.
The motion carried by the following vote:
Aye: 5 Commissioner Pipkins, Chairman Sheridan, Vice Chairman Oldham,
Commissioner Snell, Commissioner Baron
Against: 1 Commissioner Ross (Commissioner Ross did not vote)
July 21, 2016 Minutes Page 6 of 7
2016-415-T Town Planner Updates; update on previous cases heard by the Commission;
Discussion on current Town development issues and development codes.
Staff updates were given by Ron Ruthven, Town Planner. The following items were discussed:
• Holiday Inn
• Montessori School Sign
• "deferred vs tabled"
• PD-30 final plat is imminent
• Hospital expansion
• Restaurant coming to Trophy Wood Drive
Chairman Sheridan asked for comments or questions from the commissioners.
• Chairman Sheridan requested copies of staff review check lists.
ADJOURN
Chairman Sheridan asked for a motion.
Motion by Chairman Sheridan, seconded by Commissioner Ross to adjourn.
The motion carried (6-0).
The meeting was adjourned at 8:22 P.M.
C I /ai,91 moti" .6. ■
Denn.—= -ridan, Chairman Robbie i lingsworth, 'ecording secretary
Planning and Zoning Commission Community Development
Town of Trophy Club, Texas Town of Trophy Club, Texas
July 21,2016 Minutes Page 7 of 7