Minutes TC 08/04/2016 - Budget Workshop MINUTES FROM TOWN COUNCIL BUDGET WORKSHOP SESSION
FOR THE TOWN OF TROPHY CLUB
LOCATION:100 MUNICIPAL DRIVE,TROPHY CLUB,TEXAS
Thursday,August 4,2016 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Budget Workshop Session on Thursday, August 4,
2016.The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Garrett Reed Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
TOWN COUNCIL MEMBERS ABSENT:
Jim Parrow Council Member, Place 1
Philip Shoffner Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Town Manager
Steven Glickman Assistant Town Manager/CFO
Holly Fimbres Town Secretary/RMO
Adam Adams Parks and Recreation Director
Patrick Arata Police Chief
Pat Cooke Development Services Manager
Carmel Fritz Human Resources Manager
Amber KarkauskasTown Controller
Rick Lasky Interim Fire Chief
Mike Pastor Information Services Director
Ron Ruthven Town Planner
John Zagurski Strategic Services Coordinator
Mayor Sanders announced the date of Thursday,August 4, 2016, called the Town Council to order and announced
a quorum at 6:04 p.m.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s)of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
BUDGET WORKSHOP
1. Discussion of and provide direction to Town Staff regarding Fiscal Year 2017 Supplemental and Capital items
(Council).
Assistant Town Manager/CFO Glickman provided an update regarding the Fiscal Year 2017 Supplemental and
Capital items, which included: Taxable Values; Change Summary; Capital Improvement Program; Fiscal Year 2017
Capital and Equipment Replacement; Fiscal Year 2017 Supplemental Items (One-Time Expenditures); Fiscal Year
2017 Supplemental Items (Ongoing Expenditures); Expenditure Summary; Budget Summary; and Five-Year
Forecast.
Discussion took place that the Wayfinding Signage within the Capital Improvement Program would be spread out
over several years in order to allow implementation of the entire plan.
Conversation ensued that Canterbury Hills Park within the Capital Improvement Program would be funded by
proposed bonds because it would have to be specifically identified in a proposed bond package.
Council Member Rowe suggested improving Canterbury Hills Park in Fiscal Year 2017 by pouring an approach to
allow individuals to be able to park and use the trailhead. Mayor Sanders recommended that the engineering
design be performed in Fiscal Year 2017 to establish a plan and have it funded in the future.
Staff advised that the intent was to implement street panel replacement where permissible to extend the life of
the streets within Town.
Mayor Sanders inquired if the Council would be in favor of holding a Bond Election or Town Hall meeting regarding
Capital Improvement Projects. Council's priority was to keep the residents involved and informed regarding the
issuance of Town debt. Town Manager Seidel advised that a Bond Election to issue general obligation bonds would
want to specifically state each street in order to be eligible for reconstruction and if the proposition failed then the
Town would have to wait three(3)years to issue any debt for the proposed projects.
Council Member Rowe inquired if the workload for the Irrigation Work Truck required a high towing capacity.
Parks and Recreation Director Adams responded that the Ford F-250 has a service body which creates additional
weight and the truck would also tow a trailer as needed. He noted that Staff was moving away from diesel trucks
because they are used for long distance towing and have increased costs.
Mayor Sanders inquired about the use of the maintenance barn for storage of Town equipment. Town Manager
Seidel responded that a verbal agreement was made with the Trophy Club Municipal Utility District No. 1 General
Manager to allow for Parks and Streets to utilize the barn.
Council Member Reed was in favor of exploring the installation of a packed caliche pad with a medal building at
the new Town Hall facility to allow for storage of Town equipment.
Mayor Sanders inquired about the Backup Police Data being paid through the Court Technology or CCPD funds.
Assistant Town Manager/CFO Glickman responded that an option could be to use CCPD funds, but the item would
diminish the Court Technology fund.
Council Member Reed was in favor of proceeding with moving of the storage shed at Harmony Park. Assistant
Town Manager/CFO Glickman responded that Staff has been in the process of addressing the storage shed project
but have had issues with contractors performing the project without a design in place.
Discussion took place that the Jeff Ellis and Associates Risk Management Program item within the Fiscal Year 2017
Supplemental Items was to provide training, auditing, evaluation, and risk management consultation services of
the Aquatics facility.
Town Manager Seidel expanded on the proposed Administrative Assistant position and stated that currently a
part-time college intern was in place until the new Town Hall facility opened,which would then become a full time
position to allow for additional administrative support for several departments.
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Council Members Reed, Rowe, and Kurtz were in favor of having an ongoing internship for college students looking
to go into municipal service for the proposed Administrative Assistant position.
Mayor Pro Tern Lamont inquired if the proposed Building Inspector/Building Maintenance Technician position
would be for inspections of building remodels. Town Manager/CFO Glickman stated that the position would be
utilized for inspections of building remodels, the substantial development of PD-30, and maintenance at the new
Town Hall facility.
Council Member Kurtz was in favor of including the plumbing repair of the women's restroom at the Aquatics
facility within the Pool Capital Replacement item.
Mayor Sanders noted that there have been significant increases in Denton and Tarrant County property values and
that Council Member Shoffner communicated with him to possibly review reducing the Town's tax rate for the
residents because the Town has benefited from the escalating values of homes.
Town Manager Seidel advised that tax ceilings were rising and he cautioned that the Texas Legislature was
reviewing tax caps at the beginning of January 2017 Legislative Session,which could create hardship on the Town
to make changes in the future if needed. He noted that setting the tax rate at $0.48 per $100 valuation would
impact the fund balance by$350,000 over a five(5)year period.
Council discussed possibly reducing the tax rate and continuing to run the Town efficiently while accomplishing the
Town's top priorities.
Council Member Rowe was in favor of reviewing the reduction of the Maintenance and Operations rate.
ADJOURN
Motion made by Mayor Pro Tern Lamont,seconded by Council Member Rowe,to adjourn the meeting at 7:44 p.m.
Motion passed unanimously.
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Holly Fim.re•,Town Secretary/, C. Nick Sanders, Mayor
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