Agenda Packet Parks 09/19/2016
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Parks and Recreation BoardPage 1 of 8September 19, 2016
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Parks and Recreation BoardPage 2 of 8September 19, 2016
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2016-539-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:9/16/2016 In control:Parks and Recreation Board
On agenda:9/19/2016 Final action:
Title:Discuss and take appropriate action of the July 18, 2016 minutes.
Attachments:07.18.16 minutes.pdf
DateVer.Action ByActionResult
Discuss and take appropriate action of the July 18, 2016 minutes.
Parks and Recreation BoardPage 3 of 8September 19, 2016
MINUTES OF A REGULARPARKS & RECREATION BOARD
MEETINGFOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, July 18, 20167:00P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a RegularSession on
Monday, July 18, 2016at 7:00p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Earl Bilbrey Chairman
Jim Hanna Vice Chairman
Dean Murray Secretary
Louis Hocker Board Member
Tiffany Nimphius Board Member
Darin Davis Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Tom Mills Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse RecreationSuperintendent
Call to order and announce a quorum.
Chairman Bilbreycalled themeetingto order at 7:07p.m. notinga quorum was present.
REGULAR SESSION
Citizen Presentations:
1.Discuss and take appropriate action on the approval of the May 16, 2016minutes.
Vice ChairmanHanna made a motion to approve the May 16, 2016 minutes with a small
correction – change the name “Board Member” to “Vice Chairman” for Vice Chairman
Hanna.Board Member Murrayseconded the motion. The motion passed unanimously.
Staff/Board updates on the following; discussion of same:
2.
th
July 4Celebration
a.
Attendance at the Community Pool was lower due to the elimination of non-
resident entries. There were around 1,000 resident wristbands given out and 200
non-resident wristbands sold. Attendance at the celebration was 5-10% lower,
but there was an increase in resident attendance resulting in similarly long wait
times for the various forms of entertainment. Hotel occupantsreceived wrist
bands for the event.
Parks and Recreation BoardPage 4 of 8September 19, 2016
Future capital projects
b.
i.Switchlifeguard training programs from the Red Cross toJeff Ellisand
Associatesat the Community Pool.
ii.Update the restrooms at Independence Park West that were built in 2003.
The price to update the restrooms is $140,000.
iii.Buy a new sound system for events. The cost is $5,000.
iv.Adda shade structure at the spray pad. The cost is $40,000.
v.Installwrought iron fences at Harmony Park andLakeview. The cost is
$36,000 for both.
vi.Add a shade structure at Independence Park West to cover part of the
NEOS system. The cost is $40,000.
There are also replacement items that have been requested in the 2017 budget.
Staff has requested to buy a parks vehicle, ditch witch, and a top dresser.
HarmonyPark
c.
Teague Nall and Perkins presented designs to the Town Council for an additional
parking lot.Parksstaff has replaced sod on sections of the fields. Staff has
requested the replacement of the wood benches with powder coated benches.
Staff is waiting on the youth soccer association to create a “wish list” of items that
they want for future years.
Lakeview soccer fields
d.
The project to update the fields isprogressing well. The irrigation should be
installed soon.
Community Pool
e.
Resident memberships increased from 572 in 2015 to 699. The overall
attendance at the pool is lower this year due to the elimination of non-residents.
Independence Park
f.
The baseball association has requested scoreboards and a batting cage at the
Independence Park West baseball fields. The shade structures for the dugouts
were eliminated from the 2017 budget. The NEOS system has been installed and
the electricity should be hooked up soon.Staff is working on the cost estimation
of the Veterans Memorial parking lot. Teague Nall and Perkins estimatesthatthe
parking lot will cost $80,000.The goal for the completion date is to be done by
Veteran’sDay.
Trophy Club Park
g.
FEMA awarded the park $80,530 for debris removal and $283,021 for the
replacement of park amenities. Staff is planning to open portions of the off-road
th
trails on June 30. Grapevine Lake is 5ft.above normal level. Staff estimates the
town will recover the loss of revenue from the flood in 4 to 5 years.
Town maintenance and irrigation
h.
th
BySeptember 30, the Highland’s HOA will moveto their own irrigation system
as the Town will separate their system from the Highlands. Parks staff will
maintainthe irrigation on theslip roads and medians. Staff is presentinga plan to
Town Council for the current HOA maintenance company to continue
maintenance of the Town’s property. TheTown still plans towater these areas.
Golf cart parking in parks
i.
Staff has identified Harmony and Independence Park for golf cart parking. The
motorized ordinance and parks ordinance needto be changed before golf cart
parking is allowed. Staff is working on cost estimations for the parking areas.
Parks and Recreation BoardPage 5 of 8September 19, 2016
Adjourn
Vice Chairman Hannamade a motion to dismiss the meeting at8:05p.m.Board Member
Nimphiusseconded the motion. The motion passed unanimously.
____________________________________
Dean Murray
Parks & Recreation Board Secretary
Parks and Recreation BoardPage 6 of 8September 19, 2016
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2016-540-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:9/16/2016 In control:Parks and Recreation Board
On agenda:9/19/2016 Final action:
Title:Board recognition of outgoing members.
Attachments:
DateVer.Action ByActionResult
Board recognition of outgoing members.
Parks and Recreation BoardPage 7 of 8September 19, 2016
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2016-541-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:9/16/2016 In control:Parks and Recreation Board
On agenda:9/19/2016 Final action:
Title:Staff/Board update on the following items; discussion of same
a. Community Pool
b. Petfest
c. October events
d. Future capital projects
e. Lakeview Update
f. Youth and adult sports
g. Trophy Club Park
h. Administrative Items
Attachments:
DateVer.Action ByActionResult
Staff/Board update on the following items; discussion of same
a. Community Pool
b. Petfest
c. October events
d. Future capital projects
e. Lakeview Update
f. Youth and adult sports
g. Trophy Club Park
h. Administrative Items
Parks and Recreation BoardPage 8 of 8September 19, 2016