Agenda Packet Parks 11/21/2016Parks and Recreation Board
Town of Trophy Club
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMMonday, November 21, 2016
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over which
the Board has policy or oversight authority as provided by Texas law, the ethics order, or
other policy order.
REGULAR SESSION
1.2016-665-T Discuss and take appropriate action on the approval of the October 17, 2017
minutes
10.17.16 minutes.pdfAttachments:
2.2016-666-T Staff/Board updates; discussion of same.
a. Special events
b. Recreation programs
c. Holiday decorations
d. Youth sports
e. Trophy Club Park
3.2016-667-T Discuss and make a recommendation concerning future Town park signage to
Town Council.
doc_Park signs.pdf
Possible Park Signage Evaluation Criteria.pdf
Attachments:
4.2016-668-T Discuss and provide input on both current and future capital park projects.
5.2016-669-T Discuss and provide input concerning a proposed Community Challenge
program.
Community Challenge_2017.pdfAttachments:
Town of Trophy Club Page 1 of 22 Monday, November 21, 2017
November 21, 2016Parks and Recreation Board Meeting Agenda
6.2016-670-T Discuss and take appropriate action on setting a date for the next Board
meeting.
7.2016-671-T Items for future agendas.
1. Safe spaces in Town.
2. Furtue capital projects.
3. Revenue producing ideas.
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on November 18, 2016 by 6:00
P.M. in accordance with Chapter 551, Texas Government Code.
Adam Adams
Director of Parks and Recreation
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2016.
________________________________, Title: ___________________________
Town of Trophy Club Page 2 of 22 Monday, November 21, 2017
100 Municipal Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12016-665-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/18/2016 Parks and Recreation Board
On agenda:Final action:11/21/2016
Title:Discuss and take appropriate action on the approval of the October 17, 2017 minutes
Attachments:10.17.16 minutes.pdf
Action ByDate Action ResultVer.
Discuss and take appropriate action on the approval of the October 17, 2017 minutes
Town of Trophy Club Page 3 of 22 Monday, November 21, 2017
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, October 17, 2016 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Tiffany Nimphius Chair
Dean Murray Secretary
Mindi Bone Vice Chair
Earl Bilbrey Board Member
Darin Davis Board Member arrived at 7:11 p.m.
Kim Farrell Board Member
Jacob Gibson Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Recreation Superintendent
Phillip Shoffner Town Council Liaison
Kelly Darling Recreation Coordinator
Call to order and announce a quorum.
Chairwoman Nimphius called the meeting to order at 7:00 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentations:
Robert Murray, 2252 Roseville Drive, requested assistance in acquiring more access for
to the soccer fields and sports facilities for practices. Murray requested assistance in
offsetting the expenses for putting in lights and other equipment at alternate locations.
Additionally, he requested for improved response times from the Parks and Recreation
Department staff.
1. Discuss and take appropriate action and appoint Vice Chair and Secretary
Board Member Bilbrey made a motion to approve Mindi Bone as Vice Chairwoman.
Board Member Farrell seconded the motion. The motion passed unanimously.
Board Member Bilbrey made a motion to approve Dean Murray as Secretary. Board
Member Bone seconded the motion. The motion passed unanimously.
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 295 TROPHY CLUB DRIVE, TROPHY CLUB,
TEXAS
Monday, October 17, 2016 7:00 P.M.
Town of Trophy Club Page 4 of 22 Monday, November 21, 2017
2. Staff/Board updates on the following; discussion of same:
a. Girls on the Run
Girls on the Run is hosting a fundraiser on Tuesday, November 15 from 3:00
p.m. – 5:00 p.m. on Parkview Drive. They are raising money to purchase AED’s
for Harmony and Independence Park.
b. Safe spaces
Secretary Murray presented the idea of creating a safe space at the Trophy Club
Police Station where residents can go to exchange items they bought online.
This space would be monitored 24/7 and allow for exchanges to run smoothly
without a cause for concern.
c. Upcoming Special Events
Fall Festival took place on Saturday, October 15. The event was a success and
had over 60 volunteers. Staff might have to change venues next year due to the
limited parking at Trophy Club Park.
• Fall Family Campout, Oct. 22
• Toddler Playground Ribbon Cutting, Oct. 22
• Halloween Decoration Contest, Oct. 27
• Christmas Celebration, Dec. 3
d. Harmony Park
The toddler playground will be installed on Saturday, October 22 after the ribbon
cutting ceremony. Director Adams stated that Lakeview soccer fields were not
ready for field use due to the contractor not finishing the seeding of the fields.
There is no ETA on when they will be ready. The punch list items and the sod at
Lakeview will be done by mid to late November. Harmony Park will be ready for
soccer play by October 29. At the Town Council’s request, the wooden bleachers
at Harmony Park have been removed. Construction for the new storage shed has
begun and will be located at Field #4. A bid came in for the new parking lot.
e. Independence Park
Bids came in for the new parking lot at the Veteran’s Memorial. 70 spots are
expected to be installed.
f. Linear Trail North
Golf carts are no longer allowed on the Linear Park North Trail. Citizens can drive
their carts on the trails at Independence East and West, Harmony Park, and on
the street.
g. Medians
The pumping stations are almost back online and have been moved. The
medians are moving to well water instead of fresh water.
h. Trophy Club Park
The debris caused by the 2015 flood will be removed soon. Staff is in the process
of receiving bids to repair and replace the picnic tables and other structures
throughout the park.
i. Freedom Park
New benches will be arriving soon. The gate at the dog park is fixed.
3. Discuss and take appropriate action on the approval of the September 19, 2016
minutes.
Board Member Murray made a motion to approve the September 19, 2016 minutes.
Board Member Bilbrey seconded the motion. The motion passed unanimously.
4. Discuss and provide input concerning a staff presentation on this year’s
Community Pool operation.
Recreation Superintendent Jacob Lohse presented a yearly report on the Community
Pool. Secretary Murray suggested adding cabana rentals to generate more revenue.
Chairwoman Nimphius suggested all board members bring one revenue generating idea
and one capital improvement idea to the November board meeting.
Town of Trophy Club Page 5 of 22 Monday, November 21, 2017
5. Discuss and provide input concerning the following council approved 2016/17
capital park projects:
a. Lakeview fence
Director Adams met with a contractor who will be installing a 5ft high rod iron
fence. The fence will run from Village Trail to Lakeview. The fence will serve as a
boundary as well as provide safety park users. The two scenic overlooks will be
removed.
b. Harmony Park fence
The current fence along Indian Creek will be replaced with a rod iron fence. The
pipe rail and gate fences will also be replaced before 2017.
c. Indy West playground shade structure
A shade structure will be installed over the playground.
d. Indy West bathroom/concession area renovation
The concessions stand and bathrooms will be repainted.
e. Indy West baseball scoreboards
Staff is working with the association on installing scoreboards.
f. Splash pad shade structure
A new shade structure will be installed at the spray pad.
6. Discuss and take appropriate action to form a sub-committee to explore possible
implementation of new signage for the Town’s Parks.
The Board discussed forming a sub-committee to create and implement new entrance
signs for all of the parks except Independence East. Board Member Gibson made a
motion to approve Board Members Murray, Farrell, and Davis for the sub-committee.
Board Member Bilbrey seconded the motion. The motion passed unanimously.
7. Discuss and take appropriate action concerning the current and future use and
allocation of Town property utilized by the various sports organizations.
The board discussed installing shade structures over the seating areas at Independence
East baseball fields.
8. Future agenda items
Adjourn
Board Member Bilbrey made a motion to dismiss the meeting at 8:34 p.m. Board Member
Davis seconded the motion. The motion passed unanimously.
____________________________________
Dean Murray
Parks & Recreation Board Secretary
Town of Trophy Club Page 6 of 22 Monday, November 21, 2017
100 Municipal Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12016-666-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/18/2016 Parks and Recreation Board
On agenda:Final action:11/21/2016
Title:Staff/Board updates; discussion of same.
a. Special events
b. Recreation programs
c. Holiday decorations
d. Youth sports
e. Trophy Club Park
Attachments:
Action ByDate Action ResultVer.
Staff/Board updates; discussion of same.
a. Special events
b. Recreation programs
c. Holiday decorations
d. Youth sports
e. Trophy Club Park
Town of Trophy Club Page 7 of 22 Monday, November 21, 2017
100 Municipal Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12016-667-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/18/2016 Parks and Recreation Board
On agenda:Final action:11/21/2016
Title:Discuss and make a recommendation concerning future Town park signage to Town Council.
Attachments:doc_Park signs.pdf
Possible Park Signage Evaluation Criteria.pdf
Action ByDate Action ResultVer.
Discuss and make a recommendation concerning future Town park signage to Town Council.
Town Council has requested that the Board provide input concerning possible designs for new park
signage at all Town parks.
Town of Trophy Club Page 8 of 22 Monday, November 21, 2017
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Possible Park Signage Evaluation Criteria:
1. Materials/Composition
2. Colors
3. Message/Content
4. Base/Landscaping
5. Maintenance
6. Font
7. Illumination
8. Location
Town of Trophy Club Page 17 of 22 Monday, November 21, 2017
100 Municipal Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12016-668-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/18/2016 Parks and Recreation Board
On agenda:Final action:11/21/2016
Title:Discuss and provide input on both current and future capital park projects.
Attachments:
Action ByDate Action ResultVer.
Discuss and provide input on both current and future capital park projects.
Staff will update the Board on prjects that are currently in progress and others that are scheduled throughout
the remainder of the year. This is an opportunity for Board Members to bring forth new projects for discussion
purposes as well.
Town of Trophy Club Page 18 of 22 Monday, November 21, 2017
100 Municipal Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12016-669-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/18/2016 Parks and Recreation Board
On agenda:Final action:11/21/2016
Title:Discuss and provide input concerning a proposed Community Challenge program.
Attachments:Community Challenge_2017.pdf
Action ByDate Action ResultVer.
Discuss and provide input concerning a proposed Community Challenge program.
Town of Trophy Club Page 19 of 22 Monday, November 21, 2017
A Bi g Picture Look a t the 2017 Community Challenge
The 2017 IT’S TIME TEXAS Community Challenge launches on January 9th and runs through March 31st!
Wondering how you can step up? There are many ways Texans can earn points for their communities:
First, register! All participants earn 1,000 points for creating an account on the Community Challenge website.
Individuals Can:
» Take a Healthy Selfie whenever you’re eating healthy, or participating in a physical activity! 200 points
At least one person must be present in the photo.
» Utilize the Fitness Tracker daily, or Sync with Map My Fitness! 50 points
You may earn points for tracking your physical activity up to 2x per day.
» Utilize the Weight Tracker to track your weight weekly! 100 points
» Host a Community Event! This must be a free, public, fitness-focused event the entire community can enjoy. 250 points
Mayors & Elected ials Can:
» Take the Mayor’s Pledge! This digital pledge lives on the Challenge site. 10,000 points
» Take the City Council Pledge! One pledge may be submitted per Council. 2,500 points
» Create a Mayor’s Challenge Video! Upload a video challenging another Texas community to step up. 15,000 points
» Establish or Strengthen a Citywide Health Collaborative! 20,000 points
» Host an IT’S TIME TEXAS Sanctioned Event with mayoral participation! 5,000 points
Communities may host one event per month.
Schools Can:
» Take the Pledge:
• Principal Pledge - 500 points • Superintendent Pledge - 2000 points • District SHAC Member Pledge (one per SHAC) 500 points
• PTA Pledge - 250 points • District Health & Wellness Coordinator Pledge - 1000 points • Teacher Pledge - 200 points
» Implement a Teach Healthier Activity! Educators may earn points for one Teach Healthier lesson per day. 500 points
» Organize a Healthy Staff Activity! At least three school staff members must participate. 200 points
» Make a Staff Shout Out! Take a photo holding our Shout Out Card, with at least three people present in the photo. 100 points
Businesses & Organizations C an:
» Take the Work Healthier Pledge or Nonprofit Leader Pledge! These digital pledges live on the Challenge site. 250 points
» Complete the Work Healthier Assessment on behalf of your workplace! 500 points
» Organize a Healthy Group Activity at work! 200 points
This must be a group fitness or nutrition activity with at least three staff members present.
Faith-based Organizations Can:
» Take the Faith-based Leader Pledge! This digital pledge lives on the Challenge site. 250 points
» Organize a Healthy Group Activity! This must be a group fitness or nutrition activity with at least three participants. 200 points
Please read the full requirements for each activity on the Challenge site before submitting.
If you still have questions, feel free to contact us!
www.ittcommunitychallenge.com Town of Trophy Club Page 20 of 22 Monday, November 21, 2017
100 Municipal Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12016-670-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/18/2016 Parks and Recreation Board
On agenda:Final action:11/21/2016
Title:Discuss and take appropriate action on setting a date for the next Board meeting.
Attachments:
Action ByDate Action ResultVer.
Discuss and take appropriate action on setting a date for the next Board meeting.
Town of Trophy Club Page 21 of 22 Monday, November 21, 2017
100 Municipal Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12016-671-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/18/2016 Parks and Recreation Board
On agenda:Final action:11/21/2016
Title:Items for future agendas.
1. Safe spaces in Town.
2. Furtue capital projects.
3. Revenue producing ideas.
Attachments:
Action ByDate Action ResultVer.
Items for future agendas.
1. Safe spaces in Town.
2. Furtue capital projects.
3. Revenue producing ideas.
Town of Trophy Club Page 22 of 22 Monday, November 21, 2017