Agenda Packet CCPD 01/17/2017Crime Control and Prevention District
(CCPD)
Town of Trophy Club
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Police Department Training Room7:00 PMTuesday, January 17, 2017
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2017-23-T Consider and take approprate action regarding the Regular Session Meeting Minutes
dated July 5, 2016.
July 5, 2016 Draft Minutes.pdfAttachments:
2.2017-21-T Consider and take appropriate action regarding a Service Contract by and between the
Town and the Crime Control and Prevention District providing for an increase in the
payment contribution from the Crime Control and Prevention District for the debt
associated with the series 2016 Certificates of Obligation; and authorizing the Crime
Control and Prevention Chair or his designee to execute all necessary documents.
CCPD - Town ILA for Payment of Debt Service on 2016 CO.pdfAttachments:
3.2017-20-T Consider and take appropriate action regarding the acceptance of Crime Control and
Prevention District member Tom Class’s Resignation, effective January 30, 2017.
Tom Class CCPD Letter 11.30.16.pdfAttachments:
4.2017-22-T Police Department update.
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CCPD 1 of 15 Meeting Date: Tuesday January 17, 2017
January 17, 2017Crime Control and Prevention
District (CCPD)
Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Friday, January 13, 2017 by
5:00 P.M. in accordance with Chapter 551, Texas Government Code.
Julie Swartz
Administrative Assistant
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2017.
________________________________, Title: ___________________________
CCPD 2 of 15 Meeting Date: Tuesday January 17, 2017
100 Municipal Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12017-23-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/13/2017 Crime Control and Prevention District (CCPD)
On agenda:Final action:1/17/2017
Title:Consider and take approprate action regarding the Regular Session Meeting Minutes dated July 5,
2016.
Attachments:July 5, 2016 Draft Minutes.pdf
Action ByDate Action ResultVer.
Consider and take approprate action regarding the Regular Session Meeting Minutes dated July 5, 2016.
CCPD 3 of 15 Meeting Date: Tuesday January 17, 2017
MINUTES FROM REGULAR SESSION
BOARD OF THE CRIME CONTROL AND PREVENTION DISTRICT MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, July 5, 2016 at 7:00 P.M.
Police Department Training Room
The Crime Control and Prevention District Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, July 5, 2016. The meeting was held within the boundaries of the Town and was open
to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
CCPD BOARD MEMBERS PRESENT:
J.J. Isherwood, Vice Chairman
Thomas McLain, Board Member
Louis Opipare, Board Member
Thomas Class, Board Member
Richard Savage, Board Member
MEMBERS ABSENT:
Paul Glowacki, Chairman
Cyler Campbell, Board Member
STAFF AND GUEST(S) PRESENT:
Tracey Shields, Lieutenant
Julie Swartz, Administrative Assistant
CALL TO ORDER AND ANNOUNCE A QUORUM
Board Member J.J. Isherwood called the meeting to order and announced a quorum at 7:00 p.m.
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has
policy or oversight authority as provided by Texas law, the ethics order, or other policy order.
No citizens addressed the Board.
CCPD 4 of 15 Meeting Date: Tuesday January 17, 2017
PUBLIC HEARING
1. Discuss and take appropriate action regarding the Trophy Club Crime Control and
Prevention District Board FY 2016-2017 proposed Annual Budget.
Board Member Paul Glowacki called for a review of the CCPD 5-Year Forecast Attachment.
Discussion ensued regarding costs, patrol vehicles, administrative positions (part-time) and
new building. Questions were asked about the longevity of the vehicles and Chief Arata
informed the Board that Admin cars are normally replaced every five years and 80,000
miles; patrol vehicles are generally replaced four years and 60,000 miles.
No action was taken on this item.
REGULAR SESSION
2. Discussion regarding CCPD budget for Fiscal Year 2016-2017
Chief Arata reported that 4 TASER’s will be replaced this year due to older model being
phased out. Patrol vehicles need Opticom Systems to be updated; departmental weapons
will be purchased (Glocks); body cameras and software costs, Laserfiche software for
paperless office technology to assist criminal investigations. The budget ends up coming
out to approximately $51,000. The part-time Evidence Custodian would be $24,000.
Council Member, Cyler Campbell asked where the general, everyday Police Department
necessities came from (this budget or somewhere else) and Chief explained that those items
come out of the Town budget. Paul mentioned that numbers look a little better than
previous numbers he had seen.
No action was taken on this item.
3. Consider and take appropriate action regarding the Crime Control and Prevention District Board
Minutes for April 21, 2016.
The minutes were reviewed and Board Member Lou Opipare moved to accept the minutes,
as presented. Board Member Tom Class gave the 2nd approval.
Motion approved by a vote of 5-0.
4. Discussion regarding needs and priorities of the CCPD and the Police Department for the next
year.
Paul Glowacki addressed Chief Arata to find out what his needs are for the Police Department
from the CCPD; Chief would like to continue on with technology and crime prevention and
volunteer program. He would like more personal interaction with the Trophy Club residents,
especially with the addition of our new officers. Our new officers are Kyle Hoagland, Chad
Crum, Gerrell Crawford and David J. (who has 30 years of experience).
The use of dual band radios was discussed, and that the department is purchasing several of
these radios per vehicle.
CCPD 5 of 15 Meeting Date: Tuesday January 17, 2017
Chief would like to continue to build on the presence in town and out of town such as
Westlake, Roanoke, Keller, etc. He points out the stronger we are as a community, the safer
we are. It’s important to get the radios in sync for that reason.
ADJOURN
Board Member Lou Opipare made a motion to adjourn at 7:46 p.m. Motion seconded by Board
Member Thomas McClain. Meeting adjourned at 7:46 p.m.
Paul Glowacki Julie Swartz
Town of Trophy Club Town of Trophy Club
CCPD 6 of 15 Meeting Date: Tuesday January 17, 2017
100 Municipal Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12017-21-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/13/2017 Crime Control and Prevention District (CCPD)
On agenda:Final action:1/17/2017
Title:Consider and take appropriate action regarding a Service Contract by and between the Town and the
Crime Control and Prevention District providing for an increase in the payment contribution from the
Crime Control and Prevention District for the debt associated with the series 2016 Certificates of
Obligation; and authorizing the Crime Control and Prevention Chair or his designee to execute all
necessary documents.
Attachments:CCPD - Town ILA for Payment of Debt Service on 2016 CO.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Service Contract by and between the Town and the Crime Control and
Prevention District providing for an increase in the payment contribution from the Crime Control and Prevention District
for the debt associated with the series 2016 Certificates of Obligation; and authorizing the Crime Control and Prevention
Chair or his designee to execute all necessary documents.
CCPD 7 of 15 Meeting Date: Tuesday January 17, 2017
SERVICE CONTRACT
THIS SERVICE CONTRACT ("Contract") executed by and between the Town of
Trophy Club, a home rule municipality located within Denton and Tarrant Counties
(hereinafter "Town") and Trophy Club Crime Control and Prevention District (hereinafter
"CCPD").
W I T N E S S E T H
WHEREAS, in 2016, the Town issued a certificates of obligation (hereinafter "2016
Bond Issuance") of which $2,260,000 was for the purpose of constructing and equipping
police station (hereinafter "Project"); and
WHEREAS, the CCPD and Police Department are anticipated to benefit greatly
from the completion of the Project; and
WHEREAS, the parties hereto find it necessary and appropriate to enter into this
Contract to evidence the duties and responsibilities of the respective parties for the
continued debt service of the Project; and.
NOW, THEREFORE, in consideration of the covenants and agreements herein
made, and subject to the conditions herein set forth, the Town and the CCPD agree as
follows:
I.
Incorporation of Findings/Premises
The foregoing findings and premises are found to be true and correct and are
hereby incorporated in and made a part of this Contract for all purposes. Terms and
expressions used in this Contract, unless the context shows clearly otherwise, shall have
meanings set forth herein, including terms defined in the foregoing Premises.
II.
Obligations of CCPD I Effective Date and Term
2.1. Obligations of CCPD. CCPD shall pay an amount not to exceed $2,987,675.13
(TWO MILLION NINE HUNDRED EIGHTY-SEVEN THOUSAND SIX HUNDRED
SEVENTY-FIVE AND 13/100 DOLLARS) over the term of this Contract, which amount
includes both principal and interest, in semi-annual installments as set forth in Exhibit "A"
and subject to the terms of this Contract. A copy of Exhibit "A" is attached hereto and
incorporated herein. The first payment shall be due on March 1, 2017, and all payments
hereunder shall be subject to CCPD's annual budgeting and appropriations, and shall be
subordinate to and subject to the requirements for CCPD's bond resolutions, if any,
authorizing CCPD bonds.
Notwithstanding the foregoing, in the event that CCPD desires to fund other eligible
projects authorized by state law, and its' obligations under this Contract would preclude or
inhibit its participation in such other eligible projects, the Town agrees that it will consider
CCPD 8 of 15 Meeting Date: Tuesday January 17, 2017
Service Contract 2016 Certificates of Obligation for CCPD Page 2 of 5
waiving, forbearing, or otherwise delaying the payment date of one or more payments by
CCPD under this Contract and/or reducing the amount of or excusing one or more of
CCPD's payment obligations hereunder as Town determines appropriate to allow CCPD to
fund an eligible project.
2.2. Effective Date and Term. The effective date of this Contract shall be the date of
last signature below, after approval by the respective governing body of each party hereto.
The term of this Contract shall be for a period of twenty (20) years from the effective date;
provided however, If a waiver, extension, or forbearance of payment date or a waiver or
reduction of payment is authorized by Town in accordance with Section
2.01 above, the term of this Contract shall automatically be extended by the period for
which the waiver, extension, or forbearance of payment date is granted.
Section III.
Consideration
The parties agree that sufficient consideration for this Contract exists and is found in
the agreements of the Parties set forth above and other good and valuable consideration
paid and received pursuant to this Contract. Each of the parties hereto shall make such
payments only from current revenues legally available to the paying party, and each
agrees that the promises and obligations herein are fair and equitable.
Section IV.
Termination and Release/Non-Waiver
Anything contained herein to the contrary notwithstanding, upon final payment to
Town, this Contract shall automatically terminate without further action being required of
the Parties. All rights, remedies and privileges permitted or available to any party under
this Contract or at law or equity shall be cumulative and not alternative, and the election by
a party of any such right, remedy or privilege shall not constitute a waiver or exclusive
election of rights, remedies or privileges with respect to any other permitted or available
right, remedy or privilege for that party. Additionally, one instance of forbearance by the
any party in the enforcement of any such right, remedy or privilege against another party,
shall not constitute a waiver of any other or such right, remedy or privilege by the
forbearing party. A default by any party under this Contract shall not result in a forfeiture o f
any rights, remedies, or privileges under this Contract by such defaulting party.
V.
Severability
In the event that any one or more of the provisions contained in this Contract shall
for any reason be held by a court of competent jurisdiction to be invalid, illegal, or
unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect
any other provision of this Contract, and this Contract shall be construed as if the invalid,
illegal, or unenforceable provision had never been included in this Contract.
CCPD 9 of 15 Meeting Date: Tuesday January 17, 2017
Service Contract 2016 Certificates of Obligation for CCPD Page 3 of 5
VI.
Amendment/Modification/Assignment
This Contract may not be amended, modified, or assigned unless such amendment,
modification, or assignment is in writing and signed by an authorized representative of
each of the parties hereto. Additionally, any such amendment, modification, or assignment
signed by the parties shall only be valid if done pursuant to the vote of the respective
governing body of each party authorizing such amendment to, modification to or
assignment of this Contract.
VII.
Construction of Document
This Contract is a negotiated document and shall be deemed drafted equally by all
Parties hereto. The language of all parts of this Contract shall be construed as a whole
according to its fair meaning, and any presumption or principle that the language herein is
to be construed against any party shall not apply.
VIII.
Immunity
The fact that the parties individually and/or collectively accept certain
responsibilities relating to Project under this Contract or any previous contract relative to
the subject matter of this Contract as part of their rights, obligations and responsibilities as
an entity makes it imperative that the performance of the obligations imposed under this
Contract be recognized as governmental functions and that the doctrine of governmental
immunity shall be, and it is hereby, invoked to the extent possible under the law. Neither
party hereto waives any immunity or defense that would otherwise be available to it
against claims arising from the exercise of governmental powers and functions.
IX.
Force Majeure
Neither Town nor CCPD shall be required to perform any term, condition, or
covenant in the Contract so long as performance is delayed or prevented by force
majeure, which shall mean acts of God, strikes, lockouts, material or labor restrictions by
any governmental authority, civil riots, floods, and any other cause not reasonably within
the control of CCPD or Town and which by the exercise of due diligence CCPD or Town is
unable, wholly or in part, to prevent or overcome.
X.
Entire Agreement
This Contract constitutes the entire agreement between the parties and supersedes
all prior agreements, whether oral or written, covering the same subject matter. This
Contract may not be modified or amended except in writing mutually approved in
accordance with the express terms herein.
CCPD 10 of 15 Meeting Date: Tuesday January 17, 2017
Service Contract 2016 Certificates of Obligation for CCPD Page 4 of 5
XI.
Applicable Law I Venue
This Contract is entered into under and made pursuant to, and is to be
construed and enforceable in accordance with the laws of the State of Texas. Exclusive
venue for any action to enforce or construe this Contract shall lie in Denton County, Texas.
IN WITNESS WHEREOF, the Corporation and the Town, acting under authority of
their respective governing bodies have caused this Contract to be duly executed by the
respective parties and shall become effective on the date of the last signature hereto.
TROPHY CLUB CRIME CONTROL AND
PREVENTION DISTRICT
Date:
Paul Glowacki, Chair, CCPD Board
ATTEST:
By:
Name:
Title:
TOWN OF TROPHY CLUB, TEXAS
Date: C. Nick Sanders, Mayor
ATTEST:
Shannon Montgomery, TRMC
Acting Town Secretary
J. David Dodd III
Town Attorney
CCPD 11 of 15 Meeting Date: Tuesday January 17, 2017
Service Contract 2016 Certificates of Obligation for CCPD Page 5 of 5
Exhibit "A"
Trophy Club Crime Control and Prevention District Payment
Schedule for Retirement of 2016 Certificates of Obligation
The payment schedule below illustrates the semi-annual amount due for the payment of
$2,987,675.13. The principal amount ($2,260,000) plus interest ($727,675.13) is to be
paid over 20 years in accordance with the Town’s debt payment schedule on March 1 st
and September 1st each year.
Date Principal Interest Total
March 1, 2017 53,109.38$ 53,109.38$
September 1, 2017 65,000.00$ 31,865.63$ 96,865.63$
March 1, 2018 31,215.63$ 31,215.63$
September 1, 2018 85,000.00$ 31,215.63$ 116,215.63$
March 1, 2019 29,940.63$ 29,940.63$
September 1, 2019 90,000.00$ 29,940.63$ 119,940.63$
March 1, 2020 28,140.63$ 28,140.63$
September 1, 2020 95,000.00$ 28,140.63$ 123,140.63$
March 1, 2021 26,240.63$ 26,240.63$
September 1, 2021 95,000.00$ 26,240.63$ 121,240.63$
March 1, 2022 24,340.63$ 24,340.63$
September 1, 2022 105,000.00$ 24,340.63$ 129,340.63$
March 1, 2023 22,765.63$ 22,765.63$
September 1, 2023 105,000.00$ 22,765.63$ 127,765.63$
March 1, 2024 21,190.63$ 21,190.63$
September 1, 2024 110,000.00$ 21,190.63$ 131,190.63$
March 1, 2025 19,540.63$ 19,540.63$
September 1, 2025 110,000.00$ 19,540.63$ 129,540.63$
March 1, 2026 17,890.63$ 17,890.63$
September 1, 2026 110,000.00$ 17,890.63$ 127,890.63$
March 1, 2027 16,515.63$ 16,515.63$
September 1, 2027 115,000.00$ 16,515.63$ 131,515.63$
March 1, 2028 15,293.75$ 15,293.75$
September 1, 2028 115,000.00$ 15,293.75$ 130,293.75$
March 1, 2029 14,071.88$ 14,071.88$
September 1, 2029 120,000.00$ 14,071.88$ 134,071.88$
March 1, 2030 12,721.88$ 12,721.88$
September 1, 2030 125,000.00$ 12,721.88$ 137,721.88$
March 1, 2031 11,237.50$ 11,237.50$
September 1, 2031 125,000.00$ 11,237.50$ 136,237.50$
March 1, 2032 9,675.00$ 9,675.00$
September 1, 2032 135,000.00$ 9,675.00$ 144,675.00$
March 1, 2033 7,987.50$ 7,987.50$
September 1, 2033 135,000.00$ 7,987.50$ 142,987.50$
March 1, 2034 6,131.25$ 6,131.25$
September 1, 2034 135,000.00$ 6,131.25$ 141,131.25$
March 1, 2035 4,275.00$ 4,275.00$
September 1, 2035 140,000.00$ 4,275.00$ 144,275.00$
March 1, 2036 2,175.00$ 2,175.00$
September 1, 2036 145,000.00$ 2,175.00$ 147,175.00$
Total 2,260,000.00$ 727,675.13$ 2,987,675.13$
CCPD 12 of 15 Meeting Date: Tuesday January 17, 2017
100 Municipal Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:22017-20-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/13/2017 Crime Control and Prevention District (CCPD)
On agenda:Final action:1/17/2017
Title:Consider and take appropriate action regarding the acceptance of Crime Control and Prevention
District member Tom Class’s Resignation, effective January 30, 2017.
Attachments:Tom Class CCPD Letter 11.30.16.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the acceptance of Crime Control and Prevention District member Tom
Class’s Resignation, effective January 30, 2017.
CCPD 13 of 15 Meeting Date: Tuesday January 17, 2017
CCPD 14 of 15 Meeting Date: Tuesday January 17, 2017
100 Municipal Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12017-22-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/13/2017 Crime Control and Prevention District (CCPD)
On agenda:Final action:1/17/2017
Title:Police Department update.
Attachments:
Action ByDate Action ResultVer.
Police Department update.
CCPD 15 of 15 Meeting Date: Tuesday January 17, 2017