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Parks and RecPage 1 of 10Meeting Date: April 17, 2017
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Parks and RecPage 2 of 10Meeting Date: April 17, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-154-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/14/2017 In control:Parks and Recreation Board
On agenda:4/17/2017 Final action:
Title:Discuss and take appropriate action on the approval of the February 21, 2017 minutes.
Attachments:02.21.17 minutes.pdf
DateVer.Action ByActionResult
Discuss and take appropriate action on the approval of the February 21, 2017 minutes.
Parks and RecPage 3 of 10Meeting Date: April 17, 2017
MINUTES OF A REGULARPARKS & RECREATION BOARD
MEETINGFOR THE TOWN OF TROPHY CLUB
LOCATION: 295 TROPHY CLUBDRIVE, TROPHY CLUB,
TEXAS
.
Tuesday,February 21,20177:00P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a RegularSession on
Tuesday, February 21, 2017 at 7:00p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Tiffany Nimphius Chair
Dean Murray Secretary
Kim Farrell Board Member
Darin Davis Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Mindi Bone Vice-Chair
Jacob Gibson Board Member
Earl Bilbrey Board Member
STAFF AND GUEST(S) PRESENT
Philip Shoffner Town Council Liaison
Adam Adams Parks & Recreation Director
Jacob Lohse Recreation Superintendent
Call to order and announce a quorum.
Chairwoman Nimphiuscalled themeetingto order at 6:58p.m. notinga quorum was
present.
REGULAR SESSION
Citizen Presentations:
Chad Reithmeier,who is running for a Town Council position, attended the meeting to
introduce himself to the board members.
.
Discuss and take appropriate action on the approval of the January 16, 2017
1.
minutes.
Board Member Farrell made a motion to approve the January16, 2017minutes. Board
Member Davis seconded the motion. The motion passed unanimously.
Staff/Board Updates on the following items; discussion of same.
2.
a.Community Challenge
The Town is currently holding the second place position in the Community
Challenge. Chairwoman Nimphius suggested that other Board Members become
more involved by posting selfies and getting other community members to register.
If our Town wins the challenge, we will win a grant that will go towards anything
Parks and RecPage 4 of 10Meeting Date: April 17, 2017
related to Parks and Health/Wellness. The first place winner will also win fifteen (15)
tickets to the IT’S TIME TEXAS Health Summit in the summer. The next community
workout will take place on Saturday, March 18 from 9:00 a.m. – 10:00 a.m. at
Independence East Park.
b.Harmony Park
The parking lot at Harmony Park is graded but concrete has not been poured yet.
The parking lot should be completed by late spring and will feature 72 spaces with 3
handicapped spaces as well as spaces for people to park golf carts. The storage
shed is now complete and ready to be used. It willbe shared between the Parks
Department and the soccer association to house equipment.
c.Independence Park
The parking lot constructionat Independence West is almost finished. Light
standards still need to put in. Parks and Recreation Director Adam Adams
th
mentioned implementing a July 4event or ceremony at the Veterans Memorial
once the parking lot is completed.
d.Lakeview Park
Fields will be ready for soccer to use on March 20.
e.Trophy Club Park
The Parks and Recreation Department receivedgrantfunding for $184,000, with a
20% match by Town, for the Park. The grant was initially drawn up in 2009 but was
just now accepted and dispersed. The grant willbe taken to Town Council attheir
next meeting in March. The Parks Department also applied fora $500,000 grant,
with a 20% match by Town, to put in a second motocross area.
f.Back to Nature
Back to Nature will take place on Saturday, March 18 from 11:00 a.m. to 2:00 p.m.
at Trophy Club Park. There will be multiple vendors including Dallas Paleontology
Society, Marshall Creek Ranch, Wildlife on the Move, and In-N-Out Burger. There
will be about 20 volunteers to assist staff and vendors. Staff will be adding a
promotional item for all who attend the event.
The Spring Family Campout will also be taking place on March 18. This year staff is
implementing a full serviced breakfast after listening to participant feedback. There
will also be a scavenger hunt for kids as well as outdoor games for people to
participate in.
g.Activity Brochure
The 2017 Activity Guide will be out in March. Staff are trying to put on a least one
event per month. Department staff also in the process of developing partnerships
and gaining sponsors for new events.
Discuss and provide input concerning future park video topics.
3.
Chairwoman Nimphius stated that she is going to put together monthly videos that
highlight not only are parks but also introduce the Board Members.
March – Independence East Park
April – Harmony Park
May – Freedom Dog Park
June – Independence West Park
Discuss and provide input concerning pool use by groups affiliated with local
4.
businesses.
The main concern when it comes to groups at the pool is overcrowding. Department
Staff are going to come with a group policy to help keep capacity down. One main rule
will be that groups must tell pool staff and schedule when they will be coming,
beforehand. This will help pool staff better prepare for their arrival. Park Board will vote
on this in April and it will be passed to Town Council for approval at their first May
meeting..
Parks and RecPage 5 of 10Meeting Date: April 17, 2017
Discuss and provide input concerning concession stand operations at the pool.
5.
Parks and Recreation Director Adam Adams mentioned that the concession loses
money every year. Staff is going to work to hand over operations to the youth sports
associations as a way for them to raise money. The concession stand will only operate
on the Saturday and Sunday. Staff is going to look into purchasing vending machines so
patronshave a place to purchasesnacks and drinks during the week.
Discuss and provide direction concerning a reduction in the number of regularly
6.
scheduled meetings throughout the year.
Park Boardmeetings will now be quarterlyin the months of January, April, July, and
October withthe caveat that there could be special called meetings to address specific
topics as needed in a timely manner.
Adjourn
Board Member Farrell made a motion to dismiss the meeting at8:01p.m.Board Member Davis
seconded the motion. The motion passed unanimously.
____________________________________
Dean Murray
Parks & Recreation Board Secretary
Parks and RecPage 6 of 10Meeting Date: April 17, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-155-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/14/2017 In control:Parks and Recreation Board
On agenda:4/17/2017 Final action:
Title:Discuss and provide recommendation to Town Council regarding a group user policy for the
community pool.
Attachments:GENERAL POOL GROUP POLICY GUIDELINES.pdf
DateVer.Action ByActionResult
Discuss and provide recommendation to Town Council regarding a group user policy for the community
pool.
Following the removal of non-resident memberships at the pool, staff continues to explore ways to
increase the overall resident satifaction at the pool. The pool is heavily crowded in the mornings and a
group policy would aid in managing group use during these time periods.
Parks and RecPage 7 of 10Meeting Date: April 17, 2017
PROPOSED GENERAL GROUP POOL POLICY GUIDELINES
Trophy Club Parks and Recreation makes the pool available for group use on a shared-use basis during
pool operating hours beginning at 11 am.
1. Groups of people larger than 10 individuals are required to make a reservation request at least
21 business days prior to the requested date of use. Reservation requests can be made online at
www.tcparks.org or by emailing jlohse@trophyclub.org.
2. Group reservations are limited to Trophy Club residents (such as birthday parties), Trophy Club
non-profits, and other Trophy Club-based organizations/businesses.
3.Groups must provide proof of residency before making a reservation. Groups will be charged $4
per resident user and $6 per non-resident user. Group members must provide proof of
residency for EACH individual to receive the resident rate. All fees must be paid at or before
the time of the reservation. If a group pays prior to their reservation, they MUST provide proof
of residency for each individual on the day of their reservation.
4. Groups are scheduled on a first-come, first-served basis and are subject to capacity limits. The
maximum allowed individuals for each group is 50 participants (non-swimmers included).
Groups of 30 participants or more will be required to pay an additional $1 per individual to help
offset the cost of additional staff. Group reservations are limited to (1) per week. Groups (day
cares, camps, etc.) must have a 1 to 10 ratio of adults/supervisors/counselors to youth. If there
are children under age 5 in the group, the ratio of adults/supervisor/counselor to youth must be
1 to 6.
5.The Trophy Club Parks and Recreation Department reserves the right to deny a group
reservation request due to staffing availability, facility capacity restrictions and for other reasons
related to the safety of pool patrons. Groups must follow all pool rules and individual group
participants may be ejected for violations of these rules.
Parks and RecPage 8 of 10Meeting Date: April 17, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-157-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/14/2017 In control:Parks and Recreation Board
On agenda:4/17/2017 Final action:
Title:Discuss and provide direction concerning the uniformity of various amenities within the Park system.
Attachments:
DateVer.Action ByActionResult
Discuss and provide direction concerning the uniformity of various amenities within the Park system.
StaffisseekingdirectionfromtheBoardconcerningthecolorschemeofvariouscomponentswiththePark
system, with the goal of providing a uniform appearance in future projects.
Parks and RecPage 9 of 10Meeting Date: April 17, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-156-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/14/2017 In control:Parks and Recreation Board
On agenda:4/17/2017 Final action:
Title:Staff/Board Update on the following:
a. Harmony Park
b. Independence Park
c..Community Pool.
d. Back-to-Nature
e..Easter Eggstravaganza
f. Community Challenge.
g. Kite Fest
Attachments:
DateVer.Action ByActionResult
Staff/Board Update on the following:
a. Harmony Park
b. Independence Park
c..Community Pool.
d. Back-to-Nature
e..Easter Eggstravaganza
f. Community Challenge.
g. Kite Fest
Parks and RecPage 10 of 10Meeting Date: April 17, 2017