Minutes EDC 4B 11/14/2016MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 413 BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, November 14, 2016
7:00 P.M.
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on November 14, 2016. The meeting was held within the boundaries of the Town and
was open to the public.
CALL TO ORDER AND ANNOUNCE A QUORUM
President Greg Wilson called the October 3, 2016, EDC 4B meeting to order at 7:00 p.m. and
announced a quorum present (5 members).
EDC 4B DIRECTOR(S) PRESENT:
Gregory Wilson President
Eric Jensen Vice President
Sean Bone Director
Michael Richmond Director
Cory McDonald Director
EDC 4B DIRECTOR(S) ABSENT:
Angela Newell Treasurer/Secretary
David Brod Director
STAFF AND GUEST(S) PRESENT:
Patrick Arata Acting Town Manager/Police Chief
Steven Glickman Assistant Town Manager
Robbie Killingsworth Recording Secretary
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over which the
Board has policy or oversight authority as provided by Texas law, the ethics order, or other
policy order.
President Greg Wilson asked if there were any public requests to speak. No public requests
were turned in.
REGULAR SESSION
1. 2016-652-T Consider and take appropriate action by Economic Development
Corporation 4B (EDC 413) to appoint a Treasurer/Secretary.
President Greg Wilson asked for a motion.
Motion by Vice President Eric Jensen, seconded by Director Sean Bone to reappoint
Treasurer/Secretary Angela Newell as Treasurer/Secretary of Economic Development
Corporation 4B (EDC 4B).
President Greg Wilson asked for comments or questions from the directors.
President Greg Wilson asked for a vote.
Motion passed unanimously (5-0).
2. 2016-653-T Consider and take appropriate action regarding the October 3, 2016
Economic Development Corporation 4B (EDC 413) minutes.
President Greg Wilson asked for a motion.
Motion by Vice President Eric Jensen, seconded by Director Sean Bone to approve the October
3, 2016 Economic Development Corporation 4B (EDC 4B) minutes.
President Greg Wilson asked for comments or questions from the directors.
President Greg Wilson asked for a vote.
Motion passed unanimously (5-0).
3. 2016-654-T Consider and take appropriate action regarding the August 2016
Financials and the September 2016 Financials.
Director Michael Richmond asked Assistant Town Manager, Steven Glickman for an update.
Update was given by Steven Glickman, Assistant Town Manager.
President Greg Wilson asked for a motion.
Motion by Vice President Eric Jensen, seconded by Director Sean Bone to approve the August
2016 Financials and the September 2016 Financials as presented.
President Greg Wilson asked for any comments or questions from the directors.
President Greg Wilson asked for a vote.
Motion passed unanimously (5-0).
4. 2016-658-T Consider and take appropriate action regarding funding for video
project.
Update was given by Steven Glickman, Assistant Town Manager. Mr. Glickman commented
that there are a couple of items that the Chamber of Commerce has promoted this year.
1. Joint video project (in which all members of the Chamber of Commerce
participated in). The cost is $2,500.
2. Optional video project. The cost estimate would be $7,500 for 2'h minute video.
(The participants are getting 50% off). Staff played a video for the Directors. This
was a short video which the City of Argyle did and would be very similar to what
we would get.
November 14, 2016 EDC 413 Minutes Page 2 of 4
Vice President Eric Jensen asked staff if there was a timeline for when a reply is needed on this
project. He was told staff has not been given a timeline and will check on this tomorrow.
The directors discussed whether there was a need for a promotional/marketing video at this
time.
President Greg Wilson asked for a motion.
Motion by Vice President Eric Jensen, seconded by Director Sean Bone to refund $2,500 for
completed joint video project; and not fund proposed optional video project.
President Greg Wilson asked for comments or questions from the directors.
President Greg Wilson asked for a vote.
Motion passed unanimously (5-0).
5. 2016-662-T Consider and take appropriate action regarding future meeting dates
and times.
Steven Glickman, Assistant Town Manager and directors discussed meeting dates, times, and
appropriate notice. Staff wanted to go over a plan and make sure directors were ok to continue
with a regularly scheduled meeting.
• Regularly scheduled meeting: 1St Monday of each month at 7:00 pm.
• Email sent 17 days prior to next meeting as a reminder.
• Email sent 17 days prior to next scheduled meeting to notify of CANCELLED meeting if
agenda only contains minutes and financials.
President Greg Wilson stated no action needed or taken on this item.
EXECUTIVE SESSION
6. 2016-655-T Pursuant to the following designated sections of the Texas
Government Code, Annotated, Chapter 551 (Texas Open Meetings
Act), the Board will convene into executive session to discuss the
following:
Section 551.087 Deliberations regarding Economic
Development Negotiations to discuss or deliberate the offer
of financial or other incentives to a business prospect that
the Town seeks to have locate within the territory of the
Town:
Potential Projects and Incentives
CONVENE INTO EXECUTIVE SESSION - 7:21 P.M.
EXECUTIVE SESSION - CLOSED - 7:29 P.M.
November 14, 2016 EDC 4B Minutes Page 3 of 4
RECONVENE INTO REGULAR SESSION - 7:30 P.M.
REGULAR SESSION
7. 2016-656-T Consider and take appropriate action regarding the Executive
Session.
President Greg Wilson stated no action needed or taken on this item.
8. 2016-657-T Assistant Town Manager Update:
Assistant Town Manager Steven Glickman provided updates and answered questions related to
the topics below:
• Property Maintenance - There is a cost to maintain 7+ acres. It cost a little over
$3,000 to clean up illegal dumping. The site was closed off after this was
discovered. We anticipate $150 per month to maintain/mow the property.
• Bread Winners Cafe - They postponed soft opening scheduled for Thursday -
November 10th. We hope to hear this week of the reschedule date. We anticipate
it to open by the end of next week.
• STARS Report - The EDC4B approved the STARS Report in the current budget.
This is a tool that analyzes the confidential sales tax data, puts it into a usable
format, and allows us to analyze and view all of our sales tax generators in town.
This is currently being developed and should be online in the next 30 days.
ADJOURN
Motion by Director Sean Bone, seconded by Vice President Eric Jensen to adjourn. Motion
passed unanimously (5-0).
The Board adjourned at 7:33 P.M.
Q JlAt�:-A
Grego Wilson, Preside t Angela ewel ,/treasurer/Secretary
November 14, 2016 EDC 4B Minutes Page 4 of 4