Minutes EDC 4B 11/06/2017 MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE,TROPHY CLUB,TEXAS
Monday, November 6,2017 at 7:00 P.M.
Svore Municipal Building Boardroom
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, November 6, 2017.The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
ECONOMIC DEVELOPMENT CORPORATION 4B MEMBERS PRESENT:
David Brod President
Sean Bone Vice President
Michael Richmond Secretary/Treasurer
Steve Flynn Director
Travis Inge Director
ECONOMIC DEVELOPMENT CORPORATION 4B ABSENT:
Cory McDonald Director
Jared Hall Director
STAFF AND GUEST(S) PRESENT:
Rhylan Rowe Town Council Liaison
Thomas M. Class,Sr. Town Manager
David Dodd Town Attorney
Lisa Reich Town Planner
John Zagurski Budget Manager
Holly Fimbres Town Secretary
Anita Otterson Administrative Assistant
C. Nick Sanders Mayor
Acting President David Brod announced the date of Monday, November 6, 2017, called the EDC 4B Board to order
and announced a quorum at 7:00 p.m.
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has policy or
oversight authority as provided by Texas law, the ethics order, or other policy order.
There were no Citizen Presentations made.
REGULAR AGENDA
1. Introduction of newly appointed Economic Development Corporation 4B members.
Newly appointed members Steve Flynn and Travis Inge introduced themselves and provided a brief overview of
their expertise.
Existing members David Brod, Sean Bone, and Michael Richmond introduced themselves and briefly provided their
background.
2. Consider and take appropriate action regarding the appointment of the President.
Motion:
Motion made by Director Bone, seconded by Director Flynn,to appoint David Brod to serve as the President.
Motion passed unanimously(5-0).
3. Consider and take appropriate action regarding the appointment of the Vice President.
Motion:
Motion made by President Brod, seconded by Director Flynn,to appoint Sean Bone to serve as the Vice President.
Motion passed unanimously(5-0).
4. Consider and take appropriate action regarding the appointment of the Secretary/Treasurer.
Motion:
Motion made by President Brod, seconded by Vice President Bone, to appoint Michael Richmond to serve as the
Secretary/Treasurer.
Mayor Pro Tem Rowe, Town Council Liaison, recommended that the Corporation open their Bylaws for any
appropriate amendments specific to the position of the Secretary. When the Corporation was established there
may have been the need for that specific role of the Secretary but presently a staff member takes the minutes,
posts the agendas, and holds the records.
Director Richmond believed that there was an item that required the Secretary's signature a couple of years ago.
Mayor Sanders commented that he believed that there was typically a recording Secretary,which did not act in the
same capacity as the Corporation appointed Secretary.
President Brod remarked that the Bylaws could be reviewed at a later time.
The vote was taken.
Motion passed unanimously(5-0).
CONSENT AGENDA
5. Consider and take appropriate action regarding the July 17,2017 Meeting Minutes.
6. Consider and take appropriate action regarding the June 2017 Financials.
7. Consider and take appropriate action regarding the July 2017 Financials.
8. Consider and take appropriate action regarding the August 2017 Financials.
Motion:
Motion made by Vice President Bone, seconded by President Brod, to approve Consent Agenda Items 5 through 8
as presented.
Motion passed unanimously(5-0).
9. Receive an update from Town Staff regarding the following Town developments:
• HG Sply
• Holiday Inn
Town Planner Lisa Reich provided an update to the Corporation and addressed questions; no action was taken.
EDC 4B Regular Session Minutes November 6,2017 Page 2 of 4
EXECUTIVE SESSION
10. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act),the Board will convene into executive session to discuss the following:
A) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange,
lease,or value of real property if deliberation in an open meeting would have a detrimental effect on the
position of the governmental body in negotiations with a third person and Section 551.087 Deliberation
regarding Economic Development Negotiations under Subsection (2)to discuss or deliberate the offer of
financial or other incentives to a business prospect that the Town seeks to have locate within the
territory of the Town:
North of Highway 114,east of Trophy Club Drive
B) Section 551.074 Personnel Matters to discuss or deliberate the appointment,employment,evaluation,
reassignment,duties,discipline or dismissal of a public officer or employee:
Possible Consultant for Economic Development
CONVENED INTO EXECUTIVE SESSION AT 7:11 P.M.
RECONVENED INTO REGULAR SESSION AT 8:24 P.M.
REGULAR SESSION
11. Consider and take appropriate action regarding an amendment to a Declaration of Parking Easement
Agreement;and authorize the EDC 4B President or his designee to execute all necessary documents.
Motion:
Motion made by Vice President Bone, seconded by Secretary/Treasurer Richmond, to approve the Amended
Declaration of Parking Easement Agreement; and authorize the EDC 4B President or his designee to execute all
necessary documents.
Motion passed unanimously(5-0).
12. Consider and take appropriate action regarding the award of the Trophy Wood District Request for
Proposal;and authorize the EDC 4B President or his designee to execute all necessary documents.
Motion:
Motion made by Vice President Bone, seconded by Director Inge, to close the Trophy Wood District Request for
Proposal and open negotiations with Old Town Development(OTD).
President Brod suggested adding the following language to the motion "begin negotiations and instruct Town Staff
to work with OTD to develop a more detailed financial proposal to be returned to the Corporation and be
considered at their next meeting to be held on December 4, 2017."
Vice President Bone and Director Inge accepted the above language to be included with the Motion.
The vote was taken,to close the Trophy Wood District Request for Proposal and begin negotiations with OTD and
instruct Town Staff to work with OTD to develop a more detailed financial proposal to be returned to the
Corporation and be considered at their next meeting to be held on December 4, 2017.
Motion passed unanimously(5-0).
13. Consider and take appropriate action resulting from the Executive Session.
No action was taken on this item.
EDC 4B Regular Session Minutes November 6,2017 Page 3 of 4
ADJOURN
Motion:
Motion made by Vice President Bone, seconded by President Brod . adjourn tre meeting at 8:27 p.m.
Motion passed unanimously(5-0).
L.1 ad(P, 1-•(/3 ")(
Anita Otterson,Administrative Specialist Davi• Brod, Pr:sident, EDF
Town of Trophy Club,Texas Tow of Troph Club,Te
EDC 4B Regular Session Minutes November 6,2017 Page 4 of 4