Minutes TC 02/27/2018 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY,FEBRUARY 27,2018,7:00 P.M.
LOCATION:1 TROPHY WOOD DRIVE,TROPHY CLUB,TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club,Texas, met in a Regular Session on Tuesday, February 27, 2018.The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C.Nick Sanders Mayor
Rhylan Rowe Mayor Pro Tem,Place 3
Eric Jensen Council Member, Place 2
Tim Kurtz Council Member,Place 4
Greg Lamont Council Member,Place 5
Philip Shoffner Council Member,Place 6
TOWN COUNCIL MEMBERS ABSENT:
Alicia L. Fleury Council Member,Place 1
STAFF PRESENT:
Tom Class Town Manager Mike Pastor Information Technology Manager
David Dodd Town Attorney Jonathan Phillips Director of Administrative Services
Holly Fimbres Town Secretary/RMO Brian TenEyck Recreation Superintendent
Patrick Arata Police Chief Tommy Uzee Director of Community Development
Wade Carroll Fire Chief Steve Zieverink Information Technology Specialist
Tony Jaramillo Director of Parks and Recreation
Mayor Sanders announced the date of Tuesday, February 27, 2018, called the Town Council to order and
announced a quorum at 7:00 p.m.
The Invocation was offered by Fire Chief Carroll.
The Pledges to the American Flag and Texas Flag were led by Alex Reyes with Boy Scout Troop 168.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s)of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class'update and provide input regarding the following(T.Class):
• Staffing—Introduction of newly hired Recreation Superintendent, Brian TenEyck, who previously served
as the Recreation Superintendent for the City of Watauga for 10 years,with a total of 16 years of service
in their Parks and Recreation Department. Also, interviews were being scheduled for the two Police
Captain positions.
• Capital Improvement Project—Notice to proceed would be provided to the contractor on March 12th for
the paving and drainage improvements project of Indian Creek Drive and Phoenix Drive. Additionally, a
Public Citizens meeting was scheduled for February 28th at 7:00 p.m.for the purpose of providing citizens
an opportunity to inquire about the project.
Mayor Sanders announced that Steve Flynn, an unopposed candidate for election to office on the Trophy Club
Municipal Utility District No. 1 Board of Directors,was in attendance.
2. Receive Town Council Liaison update;discussion of same(H.Fimbres):
*Parks and Recreation Board,February 19,2018
Council Liaison-Council Member Philip Shoffner
Council Member Shoffner advised that the Parks and Recreation Board discussed reinstalling the dump bucket
feature at the Splash Pad and pursuing a grant for Musco lighting at Harmony Park Fields 1, 2, and 4(both items
would be presented to Council at a future meeting). The Board also discussed creating additional adult leagues for
flag football and three-on-three basketball. Additionally,the Board created a subcommittee to review the Master
Plan for Trophy Club Park.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated February
13,2018(H.Fimbres). (Town Secretary Note:Approved as presented in the Town Council agenda packet)
4. Consider and take appropriate action regarding a Requisition Request for procurement of a 2018 Ford F550
Road Rescue Ambulance for operations in the Fire Department; and authorizing the Mayor or his designee
to execute all necessary documents(W.Carroll).
Motion:
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to approve the Consent Agenda
Items 3 and 4.
Motion passed unanimously 6-0-0.
REGULAR SESSION
5. Consider and take appropriate action regarding accepting the Certification of Unopposed Candidates form
and approving an Ordinance of the Town repealing Ordinance No. 2018-01, ordering and calling a Joint
General Election for the Town of Trophy Club to be held on May 5,2018 for the purpose of electing one(1)
Councilmember for Place No. 3 and one (1) Councilmember for Place No.4 to the Town Council each for a
term of three (3) years; declaring unopposed candidates elected; canceling the Joint General Election;
providing for ballot language; providing for issuance of Certificates of Election; and providing an effective
date(H.Fimbres).
Town Secretary Fimbres advised that since the Town would be conducting a separate election at the same time as
the cancelled election,the declared elected candidates would be listed separately on the ballot under the heading
"Unopposed Candidates Declared Elected" but no votes would be cast in connection with the candidates.
Motion:
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Kurtz, to accept the Certification of
Unopposed Candidates form and approve Ordinance No. 2018-05, repealing Ordinance No. 2018-01, ordering and
calling a Joint General Election for the Town of Trophy Club to be held on May 5, 2018 for the purpose of electing
one(1)Councilmember for Place No. 3 and one(1)Councilmember for Place No.4 to the Town Council each for a
term of three(3)years;declaring unopposed candidates elected;canceling the Joint General Election;providing for
ballot language; providing for issuance of Certificates of Election; and providing an effective date of February 27,
2018.
Motion passed unanimously 6-0-0.
Town Council Minutes February 27,2018 Page 2 of 4
6. Consider and take appropriate action regarding the 2018 Council Meeting Schedule(Council Member Jensen
and Council Member Kurtz).
Town Secretary Fimbres remarked that Staff was proposing to cancel the March 13th, July 10th, November 27th,
and December 25th Council meetings.
Motion:
Motion made by Mayor Pro Tern Rowe, seconded by Council Member Jensen, to approve the 2018 Council
Meeting Schedule as presented in the agenda packet.
Motion passed unanimously 6-0-0.
7. Discussion of items for Future Agendas to include agenda items for consideration on the March 27, 2018
Council agenda and items from the Town Council Future Agenda Items list(H.Fimbres).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Sanders advised that students from Byron Nelson High School would be providing a presentation and
accepting a proclamation to support World Antibiotic Awareness Week at the beginning of the Joint Session
meeting on March 27,2018.
Council Member Shoffner recommended modifying the Freedom Dog Park agenda language that was scheduled to
be presented to Council on March 27,2018 because more than one option would be presented.
Mayor Sanders requested to add the following item to the Town Council Future Agenda Items list: Receive an
update from Town Staff regarding Entryway Monumentation and Landscaping for the Town of Trophy Club.
Additionally, he inquired if the Council would like to add another item regarding a citizen's inquiry to allow the
ability for citizens to use the baseball fields.
Council Member Shoffner explained that it would be more appropriate for the Organized Sports Council
subcommittee to discuss the ability for citizens to use the baseball fields and have the subcommittee provide an
update to the Council at a future meeting.
EXECUTIVE SESSION
8. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act),the Council will convene into executive session to discuss the following:
A) Section 551.087 Deliberation regarding Economic Development Negotiations under Subsection (1) to
discuss or deliberate regarding commercial or financial information that the governmental body has
received from a business prospect that the governmental body seeks to have locate,stay,or expand in
or near the territory of the governmental body and with which the governmental body is conducting
economic development negotiations and Subsection (2) to deliberate the offer of a financial or other
incentive to a business prospect that the Town seeks to have locate within the territory of the Town:
Potential Projects and Incentives(T.Class)
B) Section 551.071 Consultation with Attorney under Subsection(2)to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
Breach of Contract Issues,Procedures,and Claims(D.Dodd)
Town Council Minutes February 27,2018 Page 3 of 4
CONVENED INTO EXECUTIVE SESSION-START TIME—7:18 P.M.
RECONVENED INTO REGULAR SESSION-START TIME—8:27 P.M.
RECONVENED INTO REGULAR SESSION
9. Consider and take appropriate action regarding the Executive Session(H.Fimbres).
No action was taken on this item.
ADJOURN
Mayor Sanders adjourned the meeting at 8:28 p.m.
Holly Fimbres, own Secretary C.Nick Sanders, Mayor
Town of Trophy Club,Texas �� Town of Trophy Club,Texas
* or- co
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Town Council Minutes February 27,2018 Page 4 of 4