Minutes CCPD 07/13/2017MINUTES FROM REGULAR SESSION
BOARD OF THE CRIME CONTROL AND PREVENTION DISTRICT MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Thursday, July 13, 2017 at 6:00 P.M.
Public Services Conference Room
The Crime Control and Prevention District Board of the Town of Trophy Club, Texas, met in a Regular
Session on Thursday, July 13, 2017. The meeting was held within the boundaries of the Town and was
open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
CCPD BOARD MEMBERS PRESENT:
Paul Glowacki, Chairman
Thomas McClain, Board Member
Richard Savage, Board Member
Cyler Campbell, Board Member
MEMBERS ABSENT:
J.J. Isherwood, Vice Chairman
STAFF AND GUEST(S) PRESENT:
Patrick Arata, Chief of Police
Julie Swartz, Administrative Assistant
Amber Karkaukas, Director of Finance
John Zagurski, Budget Manager
CALL TO ORDER AND ANNOUNCE A QUORUM
Board Member Paul Glowacki called the meeting to order and announced a quorum at 6:03 p.m.
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has
policy or oversight authority as provided by Texas law, the ethics order, or other policy order.
No citizens addressed the Board.
CITIZEN PRESENTATIONS
1. Discuss and consider adopting Rules of Procedure for the Trophy Club Crime Control and
Prevention District regarding adoption of the budget (Staff).
Board Member Paul Glowacki called for a review of budget resolution. Chief Arata described
how this will give Police Department more time to get true numbers in from Denton County and
pay bills. The recommendation was to change the requirement from 100 and 80 days to 50 and
30 days for public hearing and acceptance of budget.
John Zagurski went into further detail explaining how this works for strong budgeting. Paul
questioned if it would be helpful regarding monies spent in CCPD; Chief Arata responded yes
due to not planning too far out.
Richard Savage made motion to approve. Thomas McClain seconded the motion.
Motion approved by a vote of 4-0
PUBLIC HEARING
2. Conduct a Public Hearing regarding the Crime Control and Prevention District Board budget
for Fiscal Year 2017-2018 (Staff).
Paul Glowacki introduced item. John Zagurski went into further detail regarding budget
numbers which were shown in attachment. He explained overall Police Department was in
good financial health. John did note that under the Services/Supplies area of the budget during
FY2018 there is $24,000 budgeted for an Evidence Custodian. After that year, the position will
be removed and moved into the General Fund and there is cross training that occurs, therefore
we can see a decrease from $35,000 to $16,500. Chief Arata detailed some of the specific items
the money is being used for including small equipment, uniforms and vehicles. The department
needs some assistance replacing one vehicle as opposed to asking the Town (four vehicles were
purchased in one year previously). Police will potentially need one from CCPD and two from the
Town in 2018. The Chief continues to try to plan for bigger technology items in the future.
No action taken.
REGULAR SESSION
3. Consider and take appropriate action regarding the Crime Control and Prevention District
Board Minutes for January 17, 2017 (Staff).
Board Member Paul Glowacki called for a review of the minutes of the January 17, 2017
Meeting of the Crime Control and Prevention District. The minutes were reviewed and a motion
was made by Thomas McClain to accept [or table] the January 17, 2017 minutes. Motion
seconded by Cyler Campbell.
Motion approved by a vote of 4-0.
4. Consider and take appropriate action regarding the Crime Control and Prevention District
Board budget for Fiscal Year 2017-2018 (Staff).
Based on earlier discussion of the budget and the attachment, Paul Glowacki asks if there are
any questions over this item. Chief reiterated that it was based on the previous item.
Thomas McClain accepted motion, Cyler Campbel seconded.
Motion passed by vote of 4-0.
5. Receive a Police Department update (Staff).
Chief Arata gave a Police Department update. The new building is coming along nicely and
should hopefully be ready in August. There will be an Open House in September. Vehicles are
still a big issue and cost a lot of money to keep them up and running; a new pickup was
purchased for a discounted rate. The department has three openings and two candidates have
been interviewed that look promising. Other interviews are upcoming. At old building almost
all of the A/C units went out which caused the PD personnel to relocate to the Fire Station. The
Fire Department has been very accommodating. The old building is still used part time to do
scanning of files so that we could be paperless by the time we moved to the new building.
Portable A/C units were installed temporarily while Explorers scanned paperwork into
Laserfiche. Two Sergeants have been confirming that there are no issues with the scanning
process. The evidence destruction process has also been going well and is on track.
The CCPD Board has 2 vacancies which are being interviewed for. JJ Isherwood and Richard
Savage are also up to reapply for their positions on the Board. The next Police Department All
Hands Meeting will be held at the new building, and the CCPD Board will be invited. This will be
an opportunity for the staff and Board Members to meet.
ADJOURN
Board Member Richard Savage made a motion to adjourn at 6:35 p.m. Motion seconded by Board
Member Thomas McClain. Meeting adjourned at 7:36 p.m.
Paul Glowacki Julie Swartz
Town of Trophy Club Town of Trophy Club