Minutes TC 04/24/2018 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY,APRIL 24,2018,7:00 P.M.
LOCATION:1 TROPHY WOOD DRIVE,TROPHY CLUB,TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, April 24, 2018. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C.Nick Sanders Mayor
Rhylan Rowe Mayor Pro Tem, Place 3
Alicia L.Fleury Council Member,Place 1
Eric Jensen Council Member,Place 2
Tim Kurtz Council Member, Place 4
Greg Lamont Council Member, Place 5
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Tom Class Town Manager Mike Pastor Information Technology Manager
David Dodd Town Attorney Lisa Payne Town Planner
Holly Fimbres Town Secretary/RMO Tommy Uzee Director of Community Development
Tony Jaramillo Director of Parks and Recreation Steve Woodard Police Captain
Amber Karkauskas Director of Finance
Mayor Sanders announced the date of Tuesday,April 24, 2018,called the Town Council to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Pastor Joel Quile with Bara Church.
The Pledges to the American Flag and Texas Flag were led by Council Member Shoffner.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s)of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class'update and provide input regarding the following(T.Class):
• Early Voting—Began April 23rd and runs through May 1st. The closest early voting site for Denton County
residents was Trophy Club Town Hall and the closest early voting site for Tarrant County residents was
Southlake Town Hall.
• Volunteer Appreciation Reception—Will be held at the Trophy Club Country Club on June 21st. Save the
date notices would be sent out in the upcoming weeks and invitations would be sent in late May.
• Planned Development 30— On April 17th a PD-30 Pre-construction meeting was held with contractors
and Beck Ventures. Beck Ventures anticipate breaking ground in May and expected that the
infrastructure would take approximately six months to complete.
2. Receive Town Council Liaison update;discussion of same(H.Fimbres):
*Parks and Recreation Board,April 16,2018
Council Liaison-Council Member Philip Shoffner
Council Member Shoffner advised that the Parks and Recreation Board discussed Trophy Club Park fees. He added
that he has requested that their subcommittee(that was tasked with reviewing the Trophy Club Park Master Plan)
meet with the Organized Sports Council Subcommittee in order to capture the appropriate items that would need
to be addressed.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated April 10,
2018(H.Fimbres). (Town Secretary Note:Approved as presented in the Town Council agenda packet)
4. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town of
Trophy Club and Denton County for the Fiscal Year 2018-2019 Shared Governance Communications and
Dispatch Services System for the Police Department and Fire/EMS Department; and authorizing the Mayor
or his designee to execute all necessary documents(P.Arata and W.Carroll).
5. Consider and take appropriate action regarding amending the Non-Exclusive Use Agreement between the
Town of Trophy Club and Greater Northwest Soccer Association;and authorizing the Mayor or his designee
to execute all necessary documents(T.Jaramillo).
6. Consider and take appropriate action regarding amending the Non-Exclusive Use Agreement between the
Town of Trophy Club and Trophy Club Roanoke Youth Baseball Association; and authorizing the Mayor or
his designee to execute all necessary documents(T.Jaramillo).
Council Member Shoffner requested to remove Agenda Items 5 and 6 from the Consent Agenda.
Motion:
Motion made by Council Member Shoffner, seconded by Council Member Kurtz, to approve the Consent Agenda
Items 3 and 4.
Motion passed unanimously 7-0-0.
REGULAR SESSION
5. Consider and take appropriate action regarding amending the Non-Exclusive Use Agreement between the
Town of Trophy Club and Greater Northwest Soccer Association(GNWSA);and authorizing the Mayor or his
designee to execute all necessary documents(T.Jaramillo).
Council Member Shoffner explained that he pulled Agenda Items 5 and 6 from the Consent Agenda in order to
appropriately amend Section 4.06 of each agreement to be consistent with the direction given by the Organized
Sports Council Subcommittee to require Community Updates as opposed to Council Updates. The goal was for
each association to work in combination with the Public Information Officer at the end of each season to
disseminate their updates to the residents.
Motion:
Motion made by Council Member Shoffner, seconded by Council Member Jensen, to approve the Amended
Non-Exclusive Use Agreement between the Town of Trophy Club and GNWSA; and authorizing the Mayor or his
designee to execute all necessary documents with the following amendments to Section 4.06:
• Strike the following language: Council Updates.An officer of the GNWSA shall attend a Town Council
meeting and shall provide an update to the Town Council within thirty(30) days after the last day of
regular season play for both the Fall Season and the Spring Season;and
Town Council Minutes April 24,2018 Page 2 of 10
• Replace with the following language: Community Update.GNWSA shall work with the required Town
departments to produce a "community update"on soccer following the end of each season and prior
to the start of the following season. The Town will utilize its various media outlets to reach Town
residents with this information. GNWSA is also encouraged to appear before Council and the Parks
and Recreation Board annually to encourage and promote a positive relationship between all parties.
Council Member Shoffner noticed that Staff had added Independence Park East to the agreement and asked if
Staff intended to have GNWSA move away from using Independence Park East since Lakeview Park had opened
fields to be utilized for soccer. Director of Parks and Recreation Jaramillo responded that GNWSA used
Independence Park East for practice;therefore he believed that it was appropriate to add Independence Park East
to the agreement.
Council Member Shoffner advised that GNWSA initially used Independence Park East fields because Lakeview fields
were closed. He encouraged Staff to meet with GNWSA to discuss utilizing the fields created for soccer.
The vote was taken.
Motion passed unanimously 7-0-0.
6. Consider and take appropriate action regarding amending the Non-Exclusive Use Agreement between the
Town of Trophy Club and Trophy Club Roanoke Youth Baseball Association (TCRYBA); and authorizing the
Mayor or his designee to execute all necessary documents(T.Jaramillo).
Motion:
Motion made by Council Member Shoffner,seconded by Council Member Fleury,to approve the Non-Exclusive Use
Agreement between the Town of Trophy Club and TCRYBA; and authorizing the Mayor or his designee to execute
all necessary documents with the following amendments to Section 4.06:
• Strike the following language:Council Updates.An officer of the TCRYBA Board shall attend a Town
Council meeting and shall provide an update to the Town Council within thirty(30)days after the last
day of regular season play for both the Fall Season and the Spring Season.;and
• Replace with the following language:Community Updates.TCRYBA shall work with the required Town
departments to produce a "community update" on baseball following the end of each season and
prior to the start of the following season. The Town will utilize its various media outlets to reach
Town residents with this information. TCRYBA is also encouraged to appear before Council and the
Parks and Recreation Board annually to encourage and promote a positive relationship between all
parties.
Motion passed unanimously 7-0-0.
7. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing May 3,2018
as Day of Prayer in Trophy Club;and providing an effective date(Mayor Sanders).
Mayor Pro Tem Rowe read the proclamation into the record.
Motion:
Motion made by Mayor Pro Tem Rowe,seconded by Council Member Jensen,to approve Proclamation No. 2018-
06,recognizing May 3,2018 as Day of Prayer in Trophy Club;and providing an effective date of April 24,2018.
Irma Thomas,National Day of Prayer Task Force Coordinator,announced that the Observance would be held at the
Trophy Club Clock Tower at noon on May 3,2018.
The vote was taken.
Motion passed unanimously 7-0-0.
Town Council Minutes April 24,2018 Page 3 of 10
8. Receive an update from Town Staff and take appropriate action regarding Town maintained property with
acquisition potential for adjacent property owners(T.Jaramillo).
Mayor Sanders discussed the maintenance of The Woods located at the intersection of Trophy Club Drive and
Michelle Court,approximately 8,000 square feet of turf area with two flower beds consisting of various perennials
and annuals. Staff's recommendation was for the Town to continue maintaining The Woods shoulder as there was
no homeowners association in place to oversee the maintenance and no entity to transfer the water or electric
meters to.
Mayor Sanders discussed the maintenance of Eagles Ridge located on Skyline Drive, approximately 12,000 square
feet of turf area with one flower bed consisting of various perennials and annuals. Staff's recommendation was to
continue maintaining the property.
Director of Parks and Recreation Jaramillo commented that Staff verified that both properties were dedicated to
the Town as open space on the plat and Denton Central Appraisal District(DCAD)had corrected their records.
Mayor Sanders discussed the maintenance of the Lots South of 2876 and 2877 Milsons Point Drive, the two lots
combined were approximately one acre and were currently being maintained by the Town through a private
contractor. Staff's recommendation was to pursue the transfer of property contingent upon the adjacent property
owners paying all costs associated with the transfer to include,but not limited to surveys and re-platting.
Council Member Shoffner inquired if Staff had reached out to the two residents to inform them of the estimates
for the appraisal and survey. Director of Parks and Recreation Jaramillo responded that the residents had not yet
been notified.
Mayor Sanders discussed the maintenance of The Lakes Trail, approximately 1.2 acres of turf area that's currently
being maintained by the Town through a private contractor. Staff's recommendation was to continue maintaining
the property.
Director of Parks and Recreation Jaramillo commented that Staff confirmed that The Lakes Trail system was turned
over to the Town in a condemnation proceeding on October 31, 2003, and DCAD have since updated the records
to reflect the Town's ownership of Lots D,E,F and H.
Mayor Sanders discussed the maintenance of the Lot on Sonora Drive located east of 43 Sonora Drive and west of
6 Mesa Verde Court, approximately 5,200 square feet of turf area,that's currently being maintained by the Town
through a private contractor. Staff recommended pursuing the transfer of property adjacent 43 Sonora Drive and
6 Mesa Drive contingent upon the adjacent property owners paying all costs associated with the transfer to
include, but not limited to surveys and re-platting. Staff also recommended executing Quit Claim deeds with the
remaining property owners with fences to the sound wall, contingent upon the property owners paying all costs
associated with the transfer to include,but not limited to surveys and re-platting.
Council Member Lamont inquired why a private contractor was maintaining some of the mentioned areas.
Director of Parks and Recreation Jaramillo responded that Staff has private contractors maintain areas that were
not irrigated.
Mayor Sanders discussed the maintenance of Creekmere Drive at Indian Creek Drive, private property located at 31
Creekmere Drive adjacent a box culvert and not currently maintained by Staff. Council requested that Staff
contact the property owner and pursue acquiring an easement to access the box culverts necessary to
accommodate the 100-year flood plain. Staff recommended acquisition of the easement.
Council Member Shoffner asked if Staff had received an estimate for the clearing of the blocked culvert and if the
Town would be responsible for the cost incurred to obtain the easement. Director of Parks and Recreation
Jaramillo responded that the Town would be responsible for the cost associated with acquisition of the easement
and stated that he would need to obtain an estimate for the clearing of the culvert that was blocked.
Town Council Minutes April 24,2018 Page 4 of 10
Council Member Jensen inquired why the property on Indian Creek Drive was not included with the mentioned
properties. The recommendation for The Woods was to continue maintaining the property but no
recommendation was given for Indian Creek Drive, both properties were not owned by the Town but had been
maintained by the Town. Director of Parks and Recreation Jaramillo responded that The Woods adjacent property
owners were separated from the curb line by a brick wall which precluded direct access for maintenance purposes.
Council Member Jensen did not agree that a brick wall verses a wooden fence should determine if the Town
continued to maintain an area. He recommended that the Town continue maintaining the property along Indian
Creek Drive.
Town Manager Class commented that prior direction was given for the Town to no longer maintain the area along
Indian Creek Drive and letters were sent to property owners advising them that they would need to begin mowing
their property up to the curb line.
Mayor Pro Tern Rowe remarked that he preferred not to maintain property that was not owned by the Town.
Mayor Sanders discussed the maintenance of the Lot West of 2641 Highlands Court, approximately 1970 square
feet of common space that was currently being maintained by the Town through a private contractor. The lot west
of 2641 Highlands Court was owned by the Town and was considered to be of limited or no value. Staff
recommended pursuing the transfer of property contingent upon the property owner paying all costs associated
with the transfer to include,but not limited to surveys and re-platting.
Town Manager Class explained that the resident at 2639 Highland Court was not eligible to acquire the property
behind their house because their fence ran along the property line and the resident at 2643 was not eligible due to
a Trophy Club Municipal Utility District (TCMUD) No. 1 lift station behind their house. TCMUD No. 1 would
potentially need access around the entire lift station. Staff was contacted by the property owner of 2641
Highlands Court who expressed an interest in the adjacent Town lot, and therefore this location was added for
Council's consideration.
Mayor Pro Tern Rowe commented that he had no issue if the property owner was interested in obtaining the
property under their own cost,there were no adverse conditions, and the property was of no value to the Town.
He assumed that Staff would vet the issue that the TCMUD No. 1 may need an access easement that may encroach
onto the property.
Mayor Sanders requested clarification from the Town Attorney if the Council could discuss Indian Creek Drive if
information was not included with the agenda packet. Town Attorney Dodd advised that the agenda language was
broad enough to discuss and take action if deemed appropriate.
Council Member Jensen was in favor of the Town continuing to maintain the area along Indian Creek Drive behind
Cypress Court, similar to the recommendation for The Woods property since both areas were not owned by the
Town.
Council Member Shoffner agreed with the remark that was made earlier by Mayor Pro Tern Rowe that if the Town
did not own the land then the Town should not maintain the property. He preferred that the Town pursue
acquiring The Woods property that the Town was maintaining due to the brick wall possibly hindering the area
from being properly maintained. He noted that three Park Staff members maintained The Woods area on a weekly
basis, requiring approximately three man-hours per cycle. It would be a more economical solution for the
homeowners on Indian Creek Drive to install a gate in their wood fence than it would be to fund the man hours to
maintain the area.
Main Motion:
Main Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Rowe, that the Town work to
acquire The Woods property along Trophy Club Drive that the Town currently maintains in order for the Town to
own the property.
Town Council Minutes April 24,2018 Page 5 of 10
Council Member Shoffner reiterated that if the Town was going to maintain the property then the Town should
have ownership of the property.
Council Member Kurtz agreed but noted that if the Town were unable to acquire the property then the property
owners should be responsible for maintaining the area.
Motion to Amend:
Motion to Amend made by Council Member Kurtz, seconded by Council Member Jensen, to acknowledge to the
property owners when the offer was made that the Town would maintain the land if they were willing to authorize
the Town to acquire the land excluding the brick wall.
Motion to Amend passed unanimously 7-0-0.
Motion to Amend:
Motion to Amend made by Council Member Jensen, seconded by Council Member Kurtz, to include the property
along Indian Creek Drive behind Cypress Court excluding the fence.
Council Member Shoffner requested clarification that if one property owner did not agree to the Town acquiring
their portion of land then would that owner be responsible for maintaining their portion and would the Town still
pursue acquisition of the other properties if one property owner did not agree to the acquisition.
Mayor Sanders commented that all the property owners should be in agreement.
Council Member Jensen commented that it may be appropriate to address those clarifications in a motion.
The vote for the Motion to Amend was taken, to include the property along Indian Creek Drive behind Cypress
Court excluding the fence.
Motion to Amend passed unanimously 7-0-0.
Town Attorney Dodd inquired who would be responsible for paying for the survey and re-platting. Council
Member Shoffner responded that the Town would be the responsible party since the Town was seeking
acquisition.
Motion to Amend:
Motion to Amend made by Council Member Shoffner, seconded by Mayor Sanders, pending permission from all
the homeowners to release their property for The Woods and Indian Creek Drive (from the edge of 2 Lake Forest
Drive to the Hogan's Glen property)then the Town would be responsible for all legal fees, surveying, and platting
fees to acquire the land allowing for the Town to be responsible for maintaining the property.
Motion to Amend passed unanimously 7-0-0.
Mayor Sanders clarified that the intent was to acquire the property and not to necessarily purchase the properties.
Council Member Shoffner asked if the cost to acquire the mentioned properties would be beneficial to include
with the Fiscal Year 2019 Budget or to possibly use funding from the Contingency fund. Town Manager Class
responded that realistically the completion of acquiring the properties would be close to the acceptance of the
Fiscal Year 2019 Budget but he would review possibly using funds from the Contingency fund.
The vote for the Main Motion as Amended was taken,that the Town work to acquire The Woods property along
Trophy Club Drive that the Town currently maintains in order for the Town to own the property;to acknowledge to
the property owners when the offer was made that the Town would maintain the land if they were willing to
authorize the Town to acquire the land excluding the brick wall; to include the property along Indian Creek Drive
behind Cypress Court excluding the fence; and pending permission from all the homeowners to release their
property for The Woods and Indian Creek Drive(from the edge of 2 Lake Forest Drive to the Hogan's Glen property)
then the Town would be responsible for all legal fees,surveying, and platting fees to acquire the land allowing for
the Town to be responsible for maintaining the property.
Main Motion as Amended passed unanimously 7-0-0.
Town Council Minutes April 24,2018 Page 6 of 10
Motion:
Motion made by Mayor Sanders, seconded by Council Member Lamont, to approve the Staff recommendations
contained in the agenda packet regarding Agenda Item No.8 with the exclusion of The Woods recommendation.
Council Member Shoffner commented that he would like to move swiftly on the Creekmere easement given the
window of opportunity.
The vote was taken.
Motion passed unanimously 7-0-0.
9. Consider and take appropriate action regarding an Ordinance amending various Sections of Appendix A,Fee
Schedule,within the Town's Code of Ordinances;and providing an effective date(T.Class).
Town Manager Class advised that Staff began a comprehensive review of the Town's fees for comparison with
other municipalities. The purpose was to ensure that the Town was reasonable in recovering cost for services
rendered. Staff compared Town fees with 10 other municipalities: Colleyville, Coppell, Flower Mound, Grapevine,
Highland Village, Keller, Little Elm, Roanoke, Southlake, and The Colony. He added that Staff was proposing
amending about 40 fees out of the approximate 420 Town fees.
Council Member Jensen inquired if the intent was to completely eliminate reservation fees for nonresidents to use
soccer and baseball fields. Director of Parks and Recreation Jaramillo confirmed that was the intent.
Council Member Jensen asked why the Town was proposing to add a $5.00 license fee for dogs and cats. Town
Manager Class responded that the license served as a tracking mechanism and that the fee had been in place but
had not officially been included within the Town's Fee Schedule.
Council Member Shoffner advised that there were only 46 dogs and 4 cats registered in 2017 and 38 dogs and 1 cat
registered to date. He inquired about the reason for eliminating the fee for tournament overflow games. Director
of Parks and Recreation Jaramillo responded that other surrounding cities did not charge this fee. The Town would
be able to use surrounding cities fields for overflow games and vice versa.
Council Member Shoffner noted that the direction given by the Organized Sports Council Subcommittee was if
another city hosted a tournament and they needed Trophy Club fields then the Town should either charge them a
per hour rate or per game fee. Additionally, he noted that the current fee of $85.00 was relatively low for the
tournament overflow game fee and recommended that it be changed to$125.00 per game.
Council Member Shoffner commented that he was not in favor of raising fees for residential permits, such as for
fence or remodel permits, because that placed additional burden onto the residents. He inquired why the fence
permit fee was being proposed to be increased. Director of Community Development Uzee explained that the
increase was to allow the Town to be at the breakeven point to cover the cost to process the permit and provide
the inspection.
Mayor Pro Tem Rowe remarked that it may be appropriate to have Staff review what would constitute the
requirement for a fence permit,such as if the location of the fence was to be changed.
Council Member Shoffner inquired if there were any other inspections tied to an irrigation permit other than the
backflow inspection. Director of Community Development Uzee responded that the backflow inspection was the
only inspection that the Town required.
Council Member Shoffner was not in favor of requiring contractor registration fees for mechanical and irrigation
contractors simply to be able to work in Town since each trade were required to hold a State license. Additionally,
he noted that a fee was not required of master electricians or master plumbers.
Town Council Minutes April 24,2018 Page 7 of 10
Mayor Sanders asked when a fee for a meritorious exception would be required. Town Planner Payne responded
that it would apply when a sign exceeded the sign requirements since it would need to be presented to the
Planning and Zoning Commission for a recommendation and then be presented to the Council for consideration.
Main Motion:
Main Motion made by Council Member Lamont, seconded by Council Member Jensen,to approve Ordinance No.
2018-08, amending various Sections of Appendix A, Fee Schedule, within the Town's Code of Ordinances as
presented to be effective April 24,2018 with the following amendments:
• Remove Subsection(a), License—dog,cat(per pet):$5.00 within Section A1.006,Animal Control;and
• Amend the Tournament overflow game fee to $125.00 per game in Subsection (d), Reservations,
within Section A1.012,Parks and Recreation and Special Events.
Motion to Amend:
Motion to Amend made by Council Member Jensen,seconded by Mayor Pro Tem Rowe,to remove Subsection(b),
Lost license:$1.00,and to remove Subsection(i), Pig licensing fee:$5.00 per animal,within Section A1.006,Animal
Control.
Motion to Amend passed unanimously 7-0-0.
Council Member Shoffner inquired why Staff was proposing to eliminate the fee associated with electrical permit
(small job singe trade). Director of Community Development Uzee stated that House Bill 3329 did not allow for a
charge unless it was placed under a building permit status. An electrical permit would still be required to be pulled
by an electrician but there would be no charge.
Motion to Amend:
Motion to Amend made by Council Member Shoffner, seconded by Mayor Pro Tern Rowe, to remove Subsection
(f),Contractor registration,within Section A1.003,Community Development Department.
Council Member Shoffner remarked that this would basically allow mechanical and irrigation contractors to mirror
master electrician, fire protection, and master plumbers not having to pay an annual registration fee. He noted
that each trade contractor already paid a licensing fee to the State.
The vote for the Motion to Amend was taken, to remove Subsection (f), Contractor registration, within Section
A1.003,Community Development Department.
Motion to Amend passed unanimously 7-0-0.
The vote for the Main Motion as Amended was taken, to approve Ordinance No. 2018-08, amending various
Sections of Appendix A, Fee Schedule,within the Town's Code of Ordinances as presented to be effective April 24,
2018 with the following amendments:
• Remove Subsection(a),License—dog,cat(per pet):$5.00 within Section A1.006,Animal Control;
• Amend the Tournament overflow game fee to $125.00 per game in Subsection (d), Reservations,
within Section A1.012,Parks and Recreation and Special Events;
• Remove Subsection (b), Lost license: $1.00,and to remove Subsection (i), Pig licensing fee: $5.00 per
animal,within Section A1.006,Animal Control;and
• Remove Subsection (f), Contractor registration, within Section A1.003, Community Development
Department.
Main Motion as Amended passed unanimously 7-0-0.
10. Consider and take appropriate action regarding calling a Town Council Special Session meeting to be held on
May 16, 2018 in order to canvass the returns and declare the results of the Town's May 5, 2018 Special
Election(H.Fimbres).
Town Secretary Fimbres stated that the last official day to canvass was May 16,2018 and due to the possibility that
the Town may not receive the official results until closer to that date,Staff was proposing a Special Session on May
16,2018.
Town Council Minutes April 24,2018 Page 8 of 10
Motion:
Motion made by Council Member Lamont, seconded by Council Member Jensen, to call a Town Council Special
Session meeting to be held on May 16, 2018 in order to canvass the returns and declare the results of the Town's
May 5,2018 Special Election.
Mayor Pro Tem Rowe requested that the meeting be in the morning on May 16,2018.
The vote was taken.
Motion passed unanimously 7-0-0.
11. Discussion of items for Future Agendas to include agenda items for consideration on the May 8, 2018
Council agenda and items from the Town Council Future Agenda Items list(H.Fimbres).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Sanders requested to add the following agenda item to the May 8, 2018 Council agenda: Receive a
presentation from the Trophy Club Women's Club regarding a proposal for a statue at the Veterans Memorial
along with discussion of and take appropriate action.
Discussion took place that the Council had taken action at the January 27, 2018 Council Retreat with the intent
that the Veterans Memorial was a completed project after the un-engraved pavers had been dealt with.
Mayor Sanders advised that the Women's Club now had supporting documentation to present for their proposal of
a statue.
EXECUTIVE SESSION
12. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act),the Council will convene into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection(2)to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
Breach of Contract Issues,Procedures,and Claims(D.Dodd)
B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange,
lease, or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits (Council Member
Shoffner and Council Member Kurtz)
CONVENED INTO EXECUTIVE SESSION-START TIME—8:26 P.M.
RECONVENED INTO REGULAR SESSION-START TIME—9:00 P.M.
Town Council Minutes April 24,2018 Page 9 of 10
RECONVENED INTO REGULAR SESSION
13. Consider and take appropriate action regarding the Executive Session(H.Fimbres).
No action was taken on this item.
ADJOURN
Mayor Sanders adjourned the meeting at 9:01 p.m.
Holly Fimbres own Secretary :\ C.Nick Sanders, Mayor
Town of Trophy Club,Texas Town of Trophy Club,Texas
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Town Council Minutes April 24,2018 Page 10 of 10