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Attachments:Draft EDC Joint Session Minutes June 12 2018.pdf DateVer.Action ByActionResult Consider and take appropriate action regarding the EDC 4B minutes dated June 12, 2018. EDC 4BPage 3 of 17Meeting Date: July 26, 2018 TOWN OF TROPHY CLUB ECONOMIC DEVELOPMENT CORPORATION 4B JOINT SESSION MINUTES TUESDAY, JUNE 12, 2018, 6:45 P.M. LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS COUNCIL CHAMBERS The Economic Development Corporation (EDC) 4B of the Town of Trophy Club, Texas, met in a Joint Session on Tuesday, June 12, 2018. The meeting was held within the boundaries of the Town and was open to the public. EDC 4B MEMBERS PRESENT: Sean Bone President Cory McDonald Vice President Michael Richmond Secretary/Treasurer Travis Inge Director Jared Hall Director Chris Whipple Director EDC 4B MEMBERS ABSENT: Steve Flynn Director TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Philip Shoffner Mayor Pro Tem, Place 6 Alicia L. Fleury Council Member, Place 1 Eric Jensen Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Tim Kurtz Council Member, Place 4 Greg Lamont Council Member, Place 5 TAX INCREMENT REINVESTMENT ZONE (TIRZ) NO. 1 PRESENT: Sean Bone Chairperson Jared Hall Vice Chairperson Travis Inge Board Member Cory McDonald Board Member TIRZ NO. 1 ABSENT: Rebecca Barksdale Board Member, Tarrant County Official STAFF PRESENT: Tom Class Town Manager Anita Otterson Administrative Assistant David Dodd Town Attorney Mike Pastor Information Technology Manager Holly Fimbres Town Secretary/RMO Lisa Payne Town Planner Patrick Arata Police Chief Jonathan Phillips Director of Administrative Services Wade Carroll Fire Chief Tommy Uzee Director of Community Development Tony Jaramillo Director of Parks and Recreation Steve Woodard Police Captain Amber Karkauskas Director of Finance John Zagurski Budget Manager Jill Lind Communications&Marketing Manager Steve Zieverink Information Technology Specialist President Bone announced the date of Tuesday, June 12, 2018, called the EDC 4B Joint Session meeting to order and announced a quorum at 6:46 p.m. CITIZEN PRESENTATIONS Citizens are allowed four (4) minutes to address the Corporation regarding an item over which the Corporation has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. There were no citizen presentations. EDC 4BPage 4 of 17Meeting Date: July 26, 2018 JOINT SESSION 1.Consider and take appropriate action regarding the EDC 4B minutes dated March 27, 2018. Motion: Motion made by Director Inge, seconded by Vice President McDonald, to approve the EDC 4B minutes dated March 27, 2018. Motion carried 6-0-0. EXECUTIVE SESSION 2. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the EDC 4B convened into executive session to discuss the following: A) Section 551.087 Deliberation regarding Economic Development Negotiations under Subsection (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations and Subsection (2) to deliberate the offer of a financial or other incentive to a business prospect that the Town seeks to have locate within the territory of the Town: Possible amendments to OTD Agreements CONVENED INTO EXECUTIVE SESSION - START TIME – 6:48 P.M. RECONVENED INTO REGULAR SESSION - START TIME – 7:12 P.M. RECONVENED INTO JOINT SESSION 3. Consider and take appropriate action regarding the Executive Session. Motion: Motion made by President Bone, seconded by Secretary/Treasurer Richmond, to approve the Amended Economic Development Agreement between the Town of Trophy Club, TIRZ No. 1, EDC 4B, and OTD TC, LLC for the Bread Winners property as presented with the following amendments: on page 3, in Article II, Definitions, to replace 3.88 acres with the appropriate acreage of 2.0517 within the Property definition; and on page 6, in Article IV, EDC Obligations, within Section 4.1 (a) to replace “Developer’s debt” with “EDC’s obligation”.. Motion carried 6-0-0. Motion: Motion made by President Bone, seconded by Director Hall, to approve the Amended Economic Development Agreement between the Town of Trophy Club, TIRZ No. 1, EDC 4B, and OTD TC, LLC for the HG Sply property as presented with the following amendments: on page 3, in Article II, Definitions, to replace 3.88 acres with the appropriate acreage of 1.8331 within the Property definition; and on page 6, in Article IV, EDC Obligations, within Section 4.1 (a) to replace “Developer’s debt” with “EDC’s obligation”. Motion carried 6-0-0. ADJOURN Motion: Motion made by President Bone, seconded by Vice President McDonald, to adjourn the meeting at 7:16 p.m. Motion carried 6-0-0. ___________________________________ ___________________________________ Anita Otterson, Administrative Specialist Sean Bone, President Town of Trophy Club, Texas Town of Trophy Club, Texas EDC 4B Joint Minutes June 12, 2018 Page 2 of 2 EDC 4BPage 5 of 17Meeting Date: July 26, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-337-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:7/18/2018 In control:Economic Development Corporation 4B (EDC 4B) On agenda:7/26/2018 Final action: Title:Consider and take appropriate action regarding the Fourth Quarter Financials for Fiscal Year 2017. Attachments:Financial Report Q4 FY17.pdf DateVer.Action ByActionResult Consider and take appropriate action regarding the Fourth Quarter Financials for Fiscal Year 2017. EDC 4BPage 6 of 17Meeting Date: July 26, 2018 TOWN OF TROPHY CLUB SEPTEMBER 2017 FINANCIAL REPORT ECONOMIC DEVELOPMENT COPORATION 4B Percent of Budget Year Transpired: Year-to-Date September 2017100% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Sales Tax$ 447,509$ 447,509$ 426,862$ (20,647)95% Interest Income 1,500 1,500 3,918 2,418261% Total Revenue$ 449,009$ 449,009$ 430,779$ (18,230)96% Original Revised ExpensesYear-to-DateVariance% Used BudgetBudget Professional Outside Services$ 2,000 $ 2,000 $ 2,000 $ -100% Auditing 1,000 1,000 1,000 -100% Advertising 4,200 4,200 480 3,72011% Printing 250 250 - 2500% Schools & Training 1,000 1,000 - 1,0000% Dues & Membership 1,050 1,050 2,500 (1,450)238% Travel & Per Diem 422 422 - 4220% Office Supplies 250 250 30 22012% Miscellaneous Expense 3,500 3,500 3,535 (35)101% EDC Projects 15,950 15,950 17,018 (1,068)107% Incentive Programs 206,820 206,820 140,773 66,047 68% Paying Agent Fee 400 400 400 -100% Debt Service 202,423 202,423 202,423 1 0% Total Expenses$ 439,265$ 439,265$ 370,158$ 69,10784% Original Revised Operating Working CapitalYear-to-Date BudgetBudgetDays Beginning Working Capital$ 544,191$ 544,191$ 561,247 460 +Net Increase (Decrease) 9,744 9,744 60,621 50 Ending Working Capital$ 553,935$ 553,935$ 621,868$ 510 Alliance Development Forum Debris clean-up near Hampton Inn. T ki l Per the FY15-16 CAFR. EDC 4BPage 7 of 17Meeting Date: July 26, 2018 TOWN OF TROPHY CLUB SEPTEMBER 2017 FINANCIAL REPORT EDC 4B Sales Tax Comparative FY 2016FY 2017 OCT$ 30,471$ 32,294 NOV$ 39,522$ 44,588 50,000 DEC$ 28,273$ 33,146 JAN$ 32,390$ 33,122 40,000 FEB$ 41,534$ 46,461 30,000 MAR$ 28,162$ 36,160 APR$ 26,920$ 29,806 FY 2016 20,000 MAY$ 31,562$ 38,066 FY 2017 JUN$ 30,272$ 32,431 10,000 JUL$ 32,667$ 33,040 AUG$ 36,701$ 38,917 0 SEP$ 35,256$ 39,641 EDC 4BPage 8 of 17Meeting Date: July 26, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-338-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:7/18/2018 In control:Economic Development Corporation 4B (EDC 4B) On agenda:7/26/2018 Final action: Title:Consider and take appropriate action regarding the First Quarter Financials for Fiscal Year 2018. Attachments:Financial Report Q1 FY18.pdf DateVer.Action ByActionResult Consider and take appropriate action regarding the First Quarter Financials for Fiscal Year 2018. EDC 4BPage 9 of 17Meeting Date: July 26, 2018 TOWN OF TROPHY CLUB DECEMBER 2017 FINANCIAL REPORT ECONOMIC DEVELOPMENT COPORATION 4B Percent of Budget Year Transpired: Year-to-Date December 201725% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Sales Tax$ 465,501$ 465,501$ 101,394$ (364,107)22% Interest Income 2,000 2,000 1,431 (569)72% Total Revenue$ 467,501$ 467,501$ 102,825$ (364,676) 22% Original Revised ExpensesYear-to-DateVariance% Used BudgetBudget Professional Outside Services$ 2,000 $ 2,000 $ 500$ 1,500 25% Auditing 1,000 1,000 1,000 -100% Advertising - - - -0% Printing 200 200 - 2000% Schools & Training 1,000 1,000 - 1,0000% Dues & Membership 1,150 1,150 - 1,1500% Travel & Per Diem 422 422 - 4220% Office Supplies 250 250 - 2500% Miscellaneous Expense 3,000 3,000 - 3,0000% EDC Projects 1,950 1,950 - 1,9500% Incentive Programs 205,773 205,773 35,193 170,58017% Paying Agent Fee 400 400 - 4000% Debt Service 200,823 200,823 - 200,8230% Total Expenses$ 417,968$ 417,968$ 36,693$ 381,2759% Original Revised Operating Working CapitalYear-to-Date BudgetBudgetDays Beginning Working Capital$ 640,716$ 640,716$ 640,716 552 +Net Increase (Decrease) 49,533 49,533 66,131 57 Ending Working Capital$ 690,249$ 690,249$ 706,847$ 609 Beginning Fund Balance reliant on unaudited FY17 estimates. EDC 4BPage 10 of 17Meeting Date: July 26, 2018 TOWN OF TROPHY CLUB DECEMBER 2017 FINANCIAL REPORT EDC 4B Sales Tax Comparative FY 2017FY 2018 OCT$ 32,294$ 26,458 50,000 NOV$ 44,588$ 39,612 DEC$ 33,146$ 35,324 40,000 JAN$ 33,122 FEB$ 46,461 30,000 MAR$ 36,160 FY 2017 APR$ 29,806 20,000 MAY$ 38,066 FY 2018 10,000 JUN$ 32,431 JUL$ 33,040 0 AUG$ 38,917 SEP$ 39,641 EDC 4BPage 11 of 17Meeting Date: July 26, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-339-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:7/18/2018 In control:Economic Development Corporation 4B (EDC 4B) On agenda:7/26/2018 Final action: Title:Consider and take appropriate action regarding the Second Quarter Financials for Fiscal Year 2018. Attachments:Financial Report Q2 FY18.pdf DateVer.Action ByActionResult Consider and take appropriate action regarding the Second Quarter Financials for Fiscal Year 2018. EDC 4BPage 12 of 17Meeting Date: July 26, 2018 TOWN OF TROPHY CLUB MARCH 2018 FINANCIAL REPORT ECONOMIC DEVELOPMENT COPORATION 4B Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenueYear-to-DateVariance% Remaining BudgetBudget Sales Tax$ 465,501$ 465,501$ 205,117$ (260,384)56% Interest Income 2,000 2,000 3,596 1,596-80% Total Revenue$ 467,501$ 467,501$ 208,713$ (258,788) 55% Original Revised ExpensesYear-to-DateVariance% Remaining BudgetBudget Professional Outside Services$ 2,000 $ 2,000 $ 500$ 1,500 75% Auditing 1,000 1,000 1,000 -0% Advertising - - - -0% Printing 200 200 - 200100% Schools & Training 1,000 1,000 - 1,000100% Dues & Membership 1,150 1,150 - 1,150100% Travel & Per Diem 422 422 - 422100% Office Supplies 250 250 - 250100% Miscellaneous Expense 3,000 3,000 - 3,000100% EDC Projects 1,950 1,950 - 1,950100% Incentive Programs 205,773 205,773 70,386 135,38766% Paying Agent Fee 400 400 200 20050% Total Expenses$ 217,145$ 217,145$ 72,086$ 145,05967% Original Revised Other UsesYear-to-DateVariance% Remaining BudgetBudget Transfer to Debt Service$ 200,823$ 200,823$ 200,823$ -0% Total Other Uses$ 200,823$ 200,823$ 200,823$ - 0% Original Revised Operating Working CapitalYear-to-Date BudgetBudgetDays Beginning Working Capital$ 640,716$ 640,716$ 525,461 871 +Net Increase (Decrease) 49,533 49,533 (64,197) (106) Ending Working Capital$ 690,249$ 690,249$ 461,264$ 765 ** Beginning Working Capital based on audited fiscal year 2017 financial statements. EDC 4BPage 13 of 17Meeting Date: July 26, 2018 TOWN OF TROPHY CLUB MARCH 2018 FINANCIAL REPORT FY 2017FY 2018 EDC 4B Sales Tax Comparative OCT$ 32,294$ 26,458 NOV$ 44,588$ 39,612 50,000 DEC$ 33,146$ 35,324 JAN$ 33,122$ 29,790 40,000 FEB$ 46,461$ 43,012 MAR$ 36,160$ 30,921 30,000 APR$ 29,806 FY 2017 MAY$ 38,066 20,000 JUN$ 32,431 FY 2018 10,000 JUL$ 33,040 AUG$ 38,917 0 SEP$ 39,641 EDC 4BPage 14 of 17Meeting Date: July 26, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-348-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:7/18/2018 In control:Economic Development Corporation 4B (EDC 4B) On agenda:7/26/2018 Final action: Title:Fiscal Year 2019 Budget: A.Conduct a Public Hearing regarding the proposed EDC 4B Budget for Fiscal Year 2019. B.Consider and take appropriate action regarding the proposed EDC 4B Budget for Fiscal Year 2019. Attachments:EDC 4B Budget FY19.pdf DateVer.Action ByActionResult Fiscal Year 2019 Budget: A.Conduct a Public Hearing regarding the proposed EDC 4B Budget for Fiscal Year 2019. B.Consider and take appropriate action regarding the proposed EDC 4B Budget for Fiscal Year 2019. EDC 4BPage 15 of 17Meeting Date: July 26, 2018 EDC4BFund EDC4BFY2015FY2016FY2017FY2017FY2018FY2019 %Change FinancialSummaryACTUALACTUALBUDGETACTUALBUDGETPROPOSED (Bud.Vs.Pro.) BeginningWorkingCapital$339,714$406,525$544,191$561,248$640,716$716,48112% Revenues 366,302401,910454,762430,779467,501455,3563% Expenses(299,492)(247,188)(426,712)(365,381)(417,968)(836,998)100% NetIncrease(Decrease)66,809154,72228,05065,39849,533(381,643)870% EndingWorkingCapital406,525561,248572,242626,647690,250334,83951% $$$$$$#DIV/0! FY2015FY2016FY2017FY2017FY2018FY2019FY2020FY2021 EDC4B ACTUALACTUALBUDGETACTUALBUDGETPROPOSEDPROJECTEDPROJECTED BeginningWorkingCapital339,714$$406,525$544,191$561,248$640,716$716,481$334,839$372,551 Revenue SalesTaxGeneral$365,764$400,621$452,762$426,862$465,501$453,356$462,423$471,671 NTXMagazineRevenue InterestIncome5371,2892,0003,9182,0002,0002,0002,000 TotalRevenue$366,302$401,910$454,762$430,779$467,501$455,356$464,423$473,671 Expenses ProfessionalOutsideServices$$$1,544$2,000$2,000$1,470$1,544$1,621 Auditing1,0001,0002,0001,0001,0002,0002,0002,000 Advertising2,780954,0004804,0004,0004,000 Printing450200200200200200 Schools&Training2703451,0001,0001,0001,0001,000 Dues&Membership2701,1502,5001,1501,1501,1501,200 Travel&PerDiem3030422422422422422 OfficeSupplies1520030250200200200 MiscellaneousExpense7,6412,5003,0003,5353,0003,0003,0003,000 EDCProjects3,5903,5003,00017,0181,950416,5603,0003,000 IncentivePrograms93,849140,773205,773140,773205,773205,773205,773205,773 TransfertoGeneralFund89,964 TransfertoDebtService204,023200,823200,823204,023201,555 BondPrincipal100,000 BondInterest1,88398,74597,646 DebtIssueCost97,351 PayingAgentFees400200400400400400400400 TotalExpenses$299,492$247,188$426,712$365,381$417,968$836,998$426,712$424,371 $381,643)$37,711$49,300 NetIncrease(Decrease)$66,809$154,722$28,050$65,398$49,533( EndingWorkingCapital$406,525$561,248$572,242$626,647$690,250$334,839$372,551$421,852 EDC 4BPage 16 of 17Meeting Date: July 26, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-349-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:7/18/2018 In control:Economic Development Corporation 4B (EDC 4B) On agenda:7/26/2018 Final action: Title:Receive an update from Town Staff regarding the following Town developments: ·HG Sply ·PD30 - Trophy Club Town Center Attachments: DateVer.Action ByActionResult Receive an update from Town Staff regarding the following Town developments: HG Sply PD30 - Trophy Club Town Center EDC 4BPage 17 of 17Meeting Date: July 26, 2018