Agenda Packet EDC 4B 07/26/2018
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EDC 4BPage 1 of 17Meeting Date: July 26, 2018
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EDC 4BPage 2 of 17Meeting Date: July 26, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-336-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:7/18/2018 In control:Town Council
On agenda:7/26/2018 Final action:
Title:Consider and take appropriate action regarding the EDC 4B minutes dated June 12, 2018.
Attachments:Draft EDC Joint Session Minutes June 12 2018.pdf
DateVer.Action ByActionResult
Consider and take appropriate action regarding the EDC 4B minutes dated June 12, 2018.
EDC 4BPage 3 of 17Meeting Date: July 26, 2018
TOWN OF TROPHY CLUB
ECONOMIC DEVELOPMENT CORPORATION 4B JOINT SESSION MINUTES
TUESDAY, JUNE 12, 2018, 6:45 P.M.
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
COUNCIL CHAMBERS
The Economic Development Corporation (EDC) 4B of the Town of Trophy Club, Texas, met in a Joint Session on
Tuesday, June 12, 2018. The meeting was held within the boundaries of the Town and was open to the public.
EDC 4B MEMBERS PRESENT:
Sean Bone President
Cory McDonald Vice President
Michael Richmond Secretary/Treasurer
Travis Inge Director
Jared Hall Director
Chris Whipple Director
EDC 4B MEMBERS ABSENT:
Steve Flynn Director
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Philip Shoffner Mayor Pro Tem, Place 6
Alicia L. Fleury Council Member, Place 1
Eric Jensen Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Greg Lamont Council Member, Place 5
TAX INCREMENT REINVESTMENT ZONE (TIRZ) NO. 1 PRESENT:
Sean Bone Chairperson
Jared Hall Vice Chairperson
Travis Inge Board Member
Cory McDonald Board Member
TIRZ NO. 1 ABSENT:
Rebecca Barksdale Board Member, Tarrant County Official
STAFF PRESENT:
Tom Class Town Manager Anita Otterson Administrative Assistant
David Dodd Town Attorney Mike Pastor Information Technology Manager
Holly Fimbres Town Secretary/RMO Lisa Payne Town Planner
Patrick Arata Police Chief Jonathan Phillips Director of Administrative Services
Wade Carroll Fire Chief Tommy Uzee Director of Community Development
Tony Jaramillo Director of Parks and Recreation Steve Woodard Police Captain
Amber Karkauskas Director of Finance John Zagurski Budget Manager
Jill Lind Communications&Marketing Manager Steve Zieverink Information Technology Specialist
President Bone announced the date of Tuesday, June 12, 2018, called the EDC 4B Joint Session meeting to order and
announced a quorum at 6:46 p.m.
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Corporation regarding an item over which the Corporation has
policy or oversight authority as provided by Texas law, the ethics order, or other policy order.
There were no citizen presentations.
EDC 4BPage 4 of 17Meeting Date: July 26, 2018
JOINT SESSION
1.Consider and take appropriate action regarding the EDC 4B minutes dated March 27, 2018.
Motion:
Motion made by Director Inge, seconded by Vice President McDonald, to approve the EDC 4B minutes dated March
27, 2018.
Motion carried 6-0-0.
EXECUTIVE SESSION
2. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas
Open Meetings Act), the EDC 4B convened into executive session to discuss the following:
A) Section 551.087 Deliberation regarding Economic Development Negotiations under Subsection (1) to
discuss or deliberate regarding commercial or financial information that the governmental body has
received from a business prospect that the governmental body seeks to have locate, stay, or expand in or
near the territory of the governmental body and with which the governmental body is conducting
economic development negotiations and Subsection (2) to deliberate the offer of a financial or other
incentive to a business prospect that the Town seeks to have locate within the territory of the Town:
Possible amendments to OTD Agreements
CONVENED INTO EXECUTIVE SESSION - START TIME – 6:48 P.M.
RECONVENED INTO REGULAR SESSION - START TIME – 7:12 P.M.
RECONVENED INTO JOINT SESSION
3. Consider and take appropriate action regarding the Executive Session.
Motion:
Motion made by President Bone, seconded by Secretary/Treasurer Richmond, to approve the Amended Economic
Development Agreement between the Town of Trophy Club, TIRZ No. 1, EDC 4B, and OTD TC, LLC for the Bread
Winners property as presented with the following amendments: on page 3, in Article II, Definitions, to replace 3.88
acres with the appropriate acreage of 2.0517 within the Property definition; and on page 6, in Article IV, EDC
Obligations, within Section 4.1 (a) to replace “Developer’s debt” with “EDC’s obligation”..
Motion carried 6-0-0.
Motion:
Motion made by President Bone, seconded by Director Hall, to approve the Amended Economic Development
Agreement between the Town of Trophy Club, TIRZ No. 1, EDC 4B, and OTD TC, LLC for the HG Sply property as
presented with the following amendments: on page 3, in Article II, Definitions, to replace 3.88 acres with the
appropriate acreage of 1.8331 within the Property definition; and on page 6, in Article IV, EDC Obligations, within
Section 4.1 (a) to replace “Developer’s debt” with “EDC’s obligation”.
Motion carried 6-0-0.
ADJOURN
Motion:
Motion made by President Bone, seconded by Vice President McDonald, to adjourn the meeting at 7:16 p.m.
Motion carried 6-0-0.
___________________________________ ___________________________________
Anita Otterson, Administrative Specialist Sean Bone, President
Town of Trophy Club, Texas Town of Trophy Club, Texas
EDC 4B Joint Minutes June 12, 2018 Page 2 of 2
EDC 4BPage 5 of 17Meeting Date: July 26, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-337-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:7/18/2018 In control:Economic Development Corporation 4B (EDC 4B)
On agenda:7/26/2018 Final action:
Title:Consider and take appropriate action regarding the Fourth Quarter Financials for Fiscal Year 2017.
Attachments:Financial Report Q4 FY17.pdf
DateVer.Action ByActionResult
Consider and take appropriate action regarding the Fourth Quarter Financials for Fiscal Year 2017.
EDC 4BPage 6 of 17Meeting Date: July 26, 2018
TOWN OF TROPHY CLUB
SEPTEMBER 2017 FINANCIAL REPORT
ECONOMIC DEVELOPMENT COPORATION 4B
Percent of Budget Year Transpired:
Year-to-Date September 2017100%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 447,509$ 447,509$ 426,862$ (20,647)95%
Interest Income 1,500 1,500 3,918 2,418261%
Total Revenue$ 449,009$ 449,009$ 430,779$ (18,230)96%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Professional Outside Services$ 2,000 $ 2,000 $ 2,000 $ -100%
Auditing 1,000 1,000 1,000 -100%
Advertising 4,200 4,200 480 3,72011%
Printing 250 250 - 2500%
Schools & Training 1,000 1,000 - 1,0000%
Dues & Membership 1,050 1,050 2,500 (1,450)238%
Travel & Per Diem 422 422 - 4220%
Office Supplies 250 250 30 22012%
Miscellaneous Expense 3,500 3,500 3,535 (35)101%
EDC Projects 15,950 15,950 17,018 (1,068)107%
Incentive Programs 206,820 206,820 140,773 66,047 68%
Paying Agent Fee 400 400 400 -100%
Debt Service 202,423 202,423 202,423 1 0%
Total Expenses$ 439,265$ 439,265$ 370,158$ 69,10784%
Original Revised Operating
Working CapitalYear-to-Date
BudgetBudgetDays
Beginning Working Capital$ 544,191$ 544,191$ 561,247 460
+Net Increase (Decrease) 9,744 9,744 60,621 50
Ending Working Capital$ 553,935$ 553,935$ 621,868$ 510
Alliance Development Forum
Debris clean-up near Hampton Inn.
T ki l
Per the FY15-16 CAFR.
EDC 4BPage 7 of 17Meeting Date: July 26, 2018
TOWN OF TROPHY CLUB
SEPTEMBER 2017 FINANCIAL REPORT
EDC 4B Sales Tax Comparative
FY 2016FY 2017
OCT$ 30,471$ 32,294
NOV$ 39,522$ 44,588
50,000
DEC$ 28,273$ 33,146
JAN$ 32,390$ 33,122
40,000
FEB$ 41,534$ 46,461
30,000
MAR$ 28,162$ 36,160
APR$ 26,920$ 29,806
FY 2016
20,000
MAY$ 31,562$ 38,066
FY 2017
JUN$ 30,272$ 32,431
10,000
JUL$ 32,667$ 33,040
AUG$ 36,701$ 38,917
0
SEP$ 35,256$ 39,641
EDC 4BPage 8 of 17Meeting Date: July 26, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-338-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:7/18/2018 In control:Economic Development Corporation 4B (EDC 4B)
On agenda:7/26/2018 Final action:
Title:Consider and take appropriate action regarding the First Quarter Financials for Fiscal Year 2018.
Attachments:Financial Report Q1 FY18.pdf
DateVer.Action ByActionResult
Consider and take appropriate action regarding the First Quarter Financials for Fiscal Year 2018.
EDC 4BPage 9 of 17Meeting Date: July 26, 2018
TOWN OF TROPHY CLUB
DECEMBER 2017 FINANCIAL REPORT
ECONOMIC DEVELOPMENT COPORATION 4B
Percent of Budget Year Transpired:
Year-to-Date December 201725%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 465,501$ 465,501$ 101,394$ (364,107)22%
Interest Income 2,000 2,000 1,431 (569)72%
Total Revenue$ 467,501$ 467,501$ 102,825$ (364,676) 22%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Professional Outside Services$ 2,000 $ 2,000 $ 500$ 1,500 25%
Auditing 1,000 1,000 1,000 -100%
Advertising - - - -0%
Printing 200 200 - 2000%
Schools & Training 1,000 1,000 - 1,0000%
Dues & Membership 1,150 1,150 - 1,1500%
Travel & Per Diem 422 422 - 4220%
Office Supplies 250 250 - 2500%
Miscellaneous Expense 3,000 3,000 - 3,0000%
EDC Projects 1,950 1,950 - 1,9500%
Incentive Programs 205,773 205,773 35,193 170,58017%
Paying Agent Fee 400 400 - 4000%
Debt Service 200,823 200,823 - 200,8230%
Total Expenses$ 417,968$ 417,968$ 36,693$ 381,2759%
Original Revised Operating
Working CapitalYear-to-Date
BudgetBudgetDays
Beginning Working Capital$ 640,716$ 640,716$ 640,716 552
+Net Increase (Decrease) 49,533 49,533 66,131 57
Ending Working Capital$ 690,249$ 690,249$ 706,847$ 609
Beginning Fund Balance reliant on unaudited FY17 estimates.
EDC 4BPage 10 of 17Meeting Date: July 26, 2018
TOWN OF TROPHY CLUB
DECEMBER 2017 FINANCIAL REPORT
EDC 4B Sales Tax Comparative
FY 2017FY 2018
OCT$ 32,294$ 26,458
50,000
NOV$ 44,588$ 39,612
DEC$ 33,146$ 35,324
40,000
JAN$ 33,122
FEB$ 46,461
30,000
MAR$ 36,160
FY 2017
APR$ 29,806
20,000
MAY$ 38,066
FY 2018
10,000
JUN$ 32,431
JUL$ 33,040
0
AUG$ 38,917
SEP$ 39,641
EDC 4BPage 11 of 17Meeting Date: July 26, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-339-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:7/18/2018 In control:Economic Development Corporation 4B (EDC 4B)
On agenda:7/26/2018 Final action:
Title:Consider and take appropriate action regarding the Second Quarter Financials for Fiscal Year 2018.
Attachments:Financial Report Q2 FY18.pdf
DateVer.Action ByActionResult
Consider and take appropriate action regarding the Second Quarter Financials for Fiscal Year 2018.
EDC 4BPage 12 of 17Meeting Date: July 26, 2018
TOWN OF TROPHY CLUB
MARCH 2018 FINANCIAL REPORT
ECONOMIC DEVELOPMENT COPORATION 4B
Percent of Budget Year Transpired:
Year-to-Date March 201850%
Original Revised
RevenueYear-to-DateVariance% Remaining
BudgetBudget
Sales Tax$ 465,501$ 465,501$ 205,117$ (260,384)56%
Interest Income 2,000 2,000 3,596 1,596-80%
Total Revenue$ 467,501$ 467,501$ 208,713$ (258,788) 55%
Original Revised
ExpensesYear-to-DateVariance% Remaining
BudgetBudget
Professional Outside Services$ 2,000 $ 2,000 $ 500$ 1,500 75%
Auditing 1,000 1,000 1,000 -0%
Advertising - - - -0%
Printing 200 200 - 200100%
Schools & Training 1,000 1,000 - 1,000100%
Dues & Membership 1,150 1,150 - 1,150100%
Travel & Per Diem 422 422 - 422100%
Office Supplies 250 250 - 250100%
Miscellaneous Expense 3,000 3,000 - 3,000100%
EDC Projects 1,950 1,950 - 1,950100%
Incentive Programs 205,773 205,773 70,386 135,38766%
Paying Agent Fee 400 400 200 20050%
Total Expenses$ 217,145$ 217,145$ 72,086$ 145,05967%
Original Revised
Other UsesYear-to-DateVariance% Remaining
BudgetBudget
Transfer to Debt Service$ 200,823$ 200,823$ 200,823$ -0%
Total Other Uses$ 200,823$ 200,823$ 200,823$ - 0%
Original Revised Operating
Working CapitalYear-to-Date
BudgetBudgetDays
Beginning Working Capital$ 640,716$ 640,716$ 525,461 871
+Net Increase (Decrease) 49,533 49,533 (64,197) (106)
Ending Working Capital$ 690,249$ 690,249$ 461,264$ 765
** Beginning Working Capital based on audited fiscal year 2017 financial statements.
EDC 4BPage 13 of 17Meeting Date: July 26, 2018
TOWN OF TROPHY CLUB
MARCH 2018 FINANCIAL REPORT
FY 2017FY 2018
EDC 4B Sales Tax Comparative
OCT$ 32,294$ 26,458
NOV$ 44,588$ 39,612
50,000
DEC$ 33,146$ 35,324
JAN$ 33,122$ 29,790
40,000
FEB$ 46,461$ 43,012
MAR$ 36,160$ 30,921
30,000
APR$ 29,806
FY 2017
MAY$ 38,066
20,000
JUN$ 32,431
FY 2018
10,000
JUL$ 33,040
AUG$ 38,917
0
SEP$ 39,641
EDC 4BPage 14 of 17Meeting Date: July 26, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-348-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:7/18/2018 In control:Economic Development Corporation 4B (EDC 4B)
On agenda:7/26/2018 Final action:
Title:Fiscal Year 2019 Budget:
A.Conduct a Public Hearing regarding the proposed EDC 4B Budget for Fiscal Year 2019.
B.Consider and take appropriate action regarding the proposed EDC 4B Budget for Fiscal Year
2019.
Attachments:EDC 4B Budget FY19.pdf
DateVer.Action ByActionResult
Fiscal Year 2019 Budget:
A.Conduct a Public Hearing regarding the proposed EDC 4B Budget for Fiscal Year 2019.
B.Consider and take appropriate action regarding the proposed EDC 4B Budget for Fiscal Year 2019.
EDC 4BPage 15 of 17Meeting Date: July 26, 2018
EDC4BFund
EDC4BFY2015FY2016FY2017FY2017FY2018FY2019
%Change
FinancialSummaryACTUALACTUALBUDGETACTUALBUDGETPROPOSED
(Bud.Vs.Pro.)
BeginningWorkingCapital$339,714$406,525$544,191$561,248$640,716$716,48112%
Revenues 366,302401,910454,762430,779467,501455,3563%
Expenses(299,492)(247,188)(426,712)(365,381)(417,968)(836,998)100%
NetIncrease(Decrease)66,809154,72228,05065,39849,533(381,643)870%
EndingWorkingCapital406,525561,248572,242626,647690,250334,83951%
$$$$$$#DIV/0!
FY2015FY2016FY2017FY2017FY2018FY2019FY2020FY2021
EDC4B
ACTUALACTUALBUDGETACTUALBUDGETPROPOSEDPROJECTEDPROJECTED
BeginningWorkingCapital339,714$$406,525$544,191$561,248$640,716$716,481$334,839$372,551
Revenue
SalesTaxGeneral$365,764$400,621$452,762$426,862$465,501$453,356$462,423$471,671
NTXMagazineRevenue
InterestIncome5371,2892,0003,9182,0002,0002,0002,000
TotalRevenue$366,302$401,910$454,762$430,779$467,501$455,356$464,423$473,671
Expenses
ProfessionalOutsideServices$$$1,544$2,000$2,000$1,470$1,544$1,621
Auditing1,0001,0002,0001,0001,0002,0002,0002,000
Advertising2,780954,0004804,0004,0004,000
Printing450200200200200200
Schools&Training2703451,0001,0001,0001,0001,000
Dues&Membership2701,1502,5001,1501,1501,1501,200
Travel&PerDiem3030422422422422422
OfficeSupplies1520030250200200200
MiscellaneousExpense7,6412,5003,0003,5353,0003,0003,0003,000
EDCProjects3,5903,5003,00017,0181,950416,5603,0003,000
IncentivePrograms93,849140,773205,773140,773205,773205,773205,773205,773
TransfertoGeneralFund89,964
TransfertoDebtService204,023200,823200,823204,023201,555
BondPrincipal100,000
BondInterest1,88398,74597,646
DebtIssueCost97,351
PayingAgentFees400200400400400400400400
TotalExpenses$299,492$247,188$426,712$365,381$417,968$836,998$426,712$424,371
$381,643)$37,711$49,300
NetIncrease(Decrease)$66,809$154,722$28,050$65,398$49,533(
EndingWorkingCapital$406,525$561,248$572,242$626,647$690,250$334,839$372,551$421,852
EDC 4BPage 16 of 17Meeting Date: July 26, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-349-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:7/18/2018 In control:Economic Development Corporation 4B (EDC 4B)
On agenda:7/26/2018 Final action:
Title:Receive an update from Town Staff regarding the following Town developments:
·HG Sply
·PD30 - Trophy Club Town Center
Attachments:
DateVer.Action ByActionResult
Receive an update from Town Staff regarding the following Town developments:
HG Sply
PD30 - Trophy Club Town Center
EDC 4BPage 17 of 17Meeting Date: July 26, 2018