Minutes P&Z 10/02/2014Tc7*:7f
TOWN OF
TROPHY CLUB
Trophy Club Entities
Meeting Minutes
Planning & Zoning Commission
October 2, 2014 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
PLANNING AND ZONING COMMISSIONERS PRESENT:
Larry Vowell
Vice Chairman
Brent Card
Commissioner
Jon Mills
Commissioner
LuAnne Oldham
Commissioner
Susan Ross
Commissioner
Richard Senelly
Commissioner
PLANNING AND ZONING COMMISSIONERS ABSENT:
Dennis Sheridan Chairman
STAFF PRESENT:
Matt Jones Senior Planner
Robbie Killingsworth Recording Secretary
APPLICANT(S) PRESENT:
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom
David Otteson Project Manager, McCaslin-Hill Construction, Inc.
Travis Bousquet The Bousquet Group, Inc.
Jeff Morrison The Bousquet Group, Inc.
Hitesh Jariwala Pegasus Hotel Group
CALL TO ORDER AND ANNOUNCE A QUORUM
Vice Chairman Vowell called the October 2, 2014, Planning and Zoning Commission meeting to order at
7:00 p.m. and announced a quorum present (6 members).
1. Consider and take appropriate action regarding the August 21, 2014 Planning and Zoning
Commission meeting minutes.
Vice Chairman Vowell asked for comments or discussion on the August 21, 2014, Planning and Zoning
Commission meeting minutes.
Vice Chairman Vowell asked for a motion.
Motion made by Commissioner Senelly, seconded by Commissioner Card, to approve as corrected
August 21, 2014 Planning and Zoning Commission meeting minutes. Motion passed unanimously.
2. Consider and take appropriate action regarding the September 18, 2014 Planning and
Zoning Commission meeting minutes.
Vice Chairman Vowell asked for comments or discussion on the September 18, 2014, Planning and
Zoning Commission meeting minutes.
Vice Chairman Vowell asked for a motion.
Motion made by Commissioner Senelly, seconded by Commissioner Mills, to approve as corrected
September 18, 2014 Planning and Zoning Commission meeting minutes. Motion passed unanimously.
REGULAR SESSION
3. Discussion and Recommendation regarding a request for approval of a Temporary Use
Permit - Ch. 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a
Construction Trailer, located at 2850 E. HWY 114.
Vice Chairman Vowell asked for comments from applicant, David Otteson, Project Manager with
McCaslin-Hill Construction, Inc.
Vice Chairman Vowell asked for staff report. Staff recommends approval.
Vice Chairman Vowell asked Commissioners for questions or comments for applicant or staff.
Discussion by Commissioners:
• August 2015 as date applicant intends to remove trailer
Vice Chairman Vowell asked for a motion.
Motion made by Commissioner Senelly, seconded by Commissioner Oldham, to approve this project as
drawn and as described. Motion passed unanimously.
4. Discussion and Recommendation regarding a request for approval of a
Preliminary Plat for Solana Land Addition, Block 1, Lots 1 and 2, situated in the
J. Henry Survey, Abstract No. 528, Town of Trophy Club, Denton County, Texas.
Vice Chairman Vowell asked for comments from applicant, Travis Bousquet, 8761 Weston Lane,
Lantana, TX 76226, civil engineers with The Bousquet Group, Inc. Mr. Bousquet stated technical
requirements had been met.
Vice Chairman Vowell asked for staff report. Staff recommends approval of the Preliminary Plat and the
Final Plat. Staff stated although it is one staff report there will need to be two separate votes.
Vice Chairman Vowell asked Commissioners for questions on the Preliminary Plat.
Vice Chairman Vowell asked for a motion.
Motion made by Commissioner Senelly, seconded by Commissioner Mills, to approve Preliminary Plat as
drawn. Motion passed unanimously.
5. Discussion and Recommendation regarding a request for approval of a
Final Plat for Solana Land Addition, Block 1, Lot 1, situated in the J. Henry
Survey, Abstract No. 528, Town of Trophy Club, Denton County, Texas.
October 2, 2014 Minutes Page 2 of 5
Vice Chairman Vowell asked for comments from applicant, Travis Bousquet.
Vice Chairman Vowell asked Commissioners for questions on the Final Plat.
Comments by Commissioners:
• Page 1, Surveyor's Certification, next to the last line, City versus Town
• unusual Notary. Notary Public in and for Tarrant County Texas versus statewide notary
• Owner's Dedication has a blank line
• Private street note
• Town Council and Planning and Zoning Commission approval typo: Town of Trophy Club Denton
Tarrant Texas
• types of drainage
Response by applicants Travis Bousquet and Jeff Morrison, both representing The Bousquet Group, Inc.:
• will change to Town on Surveyors Certification
• will coordinate with staff to correct Notary Public
• will coordinate with staff to correct Owner's Dedication blank line
• will remove private street note
• will correct typo: Town Council and Planning and Zoning Commission approval: Town of Trophy
Club, Denton and Tarrant County, Texas
• types of drainage
Vice Chairman Vowell asked for a motion.
Motion made by Commissioner Senelly, seconded by Commissioner Mills, to approve Final Plat with
discussed corrections. Motion passed unanimously.
6. Discussion and Recommendation regarding a request for approval of a Site
Plan for a Homewood Suites, located at the proposed Lot 1, Block 1,
Solana Land Addition, Town of Trophy Club, TX.
Vice Chairman Vowell asked for comments from applicant, Travis Bousquet, 8761 Weston Lane,
Lantana, TX. Mr. Bousquet stated everything is in compliance.
Vice Chairman Vowell asked for staff report.
Staff response by Matt Jones, Senior Planner:
• Applicant will provide required forty foot Buffer area on North property line.
• Applicant will provide eight foot masonry wall along North property line.
• Applicant is required to work with adjacent home owners, as property is developed, to replace the
existing fence with new masonry wall which will be maintained by developer/property owner.
• Tree mitigation does meet minimum requirements. Applicant is required to plant 135 caliper
inches. They plan to plant 137 caliper inches.
• Applicant is meeting elevation requirements.
• Applicant is meeting PD building material requirements: synthetic stone process, color.
• Overall height allowed is 65 feet. Applicant is building height to 64 feet 4 inches.
• Applicant has provided Signage Package. Signage will be determined by this Planning and
Zoning Commission and Town Council. There are no design standards within the PD. Signage
package that is approved as part of the Site Plan will become the sign regulations.
• Applicant is now in compliance with photometrics.
Staff recommends approval.
October 2, 2014 Minutes Page 3 of 5
Vice Chairman Vowell asked Commissioners for questions on the Site Plan for Homewood Suites.
Questions or comments by Commissioners:
• Site Line Exhibit shows mature trees. Why is it shown like this?
• Are Commissioners being given the opportunity to approve the signage now?
• Are blue and gold the actual colors of the sign proposed?
• Do these signs meet the Town's requirements?
• Are the parking spaces going to connect with the Medical Center?
• Have they gotten approval for the egress with TxDot?
• Is the masonry wall only being built behind this project at this time?
• How will we get the wall to be contiguous for the rest of the development?
• Clarify placement of proposed monument sign.
• Is placement consistent with other monument signs on that frontage?
• Staff was requested to make sure signs be similar in location.
• Commented on size and illumination of signs on side of Homewood Suites.
• If site plan is approved today, when do you start and when do you finish?
• Is the siding of the building EIFS?
Staff response by Matt Jones, Senior Planner:
• Town regulations require a certain amount of caliper inches at time of planting. This Site Plan is
drawn to show what it will look like at maturity. We make sure they are the minimum required at
time of planting.
• Yes, the Commissioners are being given the opportunity to approve the signage this evening.
• The signs are consistent with the town requirements.
• Exhibit B is the proposed Concept Plan that was approved with the zoning. We do require cross
access with the other property owner.
• Yes, they have gotten TxDot approval for the egress.
• Yes, the masonry wall is only being built behind this project.
• As future development occurs on the next phases, the next developer will be required to come in
and match the materials and the height of the wall going in on this property.
• 1 do not know if placement is consistent. They are not required to be a certain amount away.
They are required to be a minimum. We do not regulate that it has to be within this minimum of
50 feet / maximum 300 feet.
• Staff clarified that sign is not a box sign it is individual channel letters. It is not an 18 foot sign.
The channel letters are 24 inches which is consistent with other businesses. Maximum height for
channel letters at Tom Thumb is 24 inches.
Hitesh Jariwala, 8601 Lindenwood Lane, Irving, TX, with Pegasus Hotel Group, and Travis Bousquet and
Jeff Morrison, both representing The Bousquet Group, Inc. respond to Commissioners questions and
comments:
• Yes, blue and gold are the actual colors of the proposed sign. They are Homewood Suites'
standard sign colors.
• Placement of proposed monument sign will be as shown on the Site Plan.
• The letters on the front of the building will be 18 inches high and the signs are back -lit.
• Everything is ready to go if we get approved by Town Council. Hopefully by the end of October
we should have a building permit.
• In regard to the siding on the building, we are doing what is allowed.
Vice Chairman Vowell asked for a motion.
Motion made by Commissioner Senelly, seconded by Commissioner Mills, to approve the Site
Plan for this project as drawn including the signage package and the elevations. Motion passed
unanimously.
October 2, 2014 Minutes Page 4 of 5
7. Future Agenda Items and questions or discussion of current and future items.
Future agenda items.
• None
Vice Chairman Vowel] asked for any further questions or comments from the Commissioners.
• None
ADJOURN
Vice Chairman Vowell asked for a motion.
Motion made by Commissioner Senelly, seconded by Commissioner Ross, to adjourn. Motion carried
unanimously. Meeting adjourned at 7:40 p.m.
Larry Vowef�, Vice Chairman
Planning and Zoning Commission
Town of Trophy Club, Texas
Matt Jones, Senior Planner
Community Development
Town of Trophy Club, Texas
October 2, 2014 Minutes Page 5 of 5