Minutes P&Z 01/15/2015Tc7if-,
TOWN OF
TROPHY CLUB
January 15, 2015
STATE OF TEXAS §
COUNTY OF DENTON §
Trophy Club Entities
Meeting Minutes
Planning & Zoning Commission
100 Municipal Drive
Trophy Club, Texas 76262
7:00 P.M. Svore Municipal Building Boardroom
PLANNING AND ZONING COMMISSIONERS PRESENT:
Dennis Sheridan
Chairman
Larry Vowell
Vice Chairman
Brent Card
Commissioner
LuAnne Oldham
Commissioner
Richard Senelly
Commissioner
PLANNING AND ZONING COMMISSIONERS ABSENT:
Jon Mills Commissioner excused
Susan Ross Commissioner excused
STAFF AND GUESTS PRESENT:
Matt Jones Senior Planner
Robbie Killingsworth Recording Secretary
Tom Dayton representing J. Volk Consulting
Greg Lamont Mayor Pro Tem, Place 5
The Planning and Zoning Commission of the Town of Trophy Club, Texas, met in Regular Session on
Thursday, January 15, 2015. The meeting was held within the boundaries of the Town and was open to
the public.
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Sheridan called the January 15, 2015, Planning and Zoning Commission meeting to order at
7:03 p.m. and announced a quorum present (5 members).
1. 2015-044-T Consider and take appropriate action regarding the December 11, 2014
Planning and Zoning Commission meeting minutes.
Chairman Sheridan asked for corrections or comments on the December 11, 2014, Planning and Zoning
Commission meeting minutes.
Chairman Sheridan asked for a motion.
Motion made by Commissioner Senelly, seconded by Commissioner Card, to approve the
December 11, 2014, Planning and Zoning Commission meeting minutes. Motion passed unanimously.
REGULAR SESSION
Chairman Sheridan stated that the second item on the agenda will be switched with the fourth item on the
agenda. The fourth agenda items is: Future Agenda Items.
4. 2014-1364-T Future Agenda Items and questions or discussion of current and future
items.
Chairman Sheridan asked for the staff report.
Staff report was given by Matt Jones, Senior Planner.
On Tuesday night January 13, 2015, the town council met and discussed:
I. The site plan for phase 2 of the medical office building, Lot 2, Block 1, Trophy Club Village Centre
stucco features, recessed entryways, two service doors recessed at rear of building,
adjust interior finish -out at entryway allowed, reduce monument sign to 8', landscape
plan, parking island in rear of building.
Council approved the site plan presented with the minor two changes to the two
service doors on the back of the building and allowing them to alter the front, keeping
the overall look and the symmetry of the building, they passed it as you recommended.
2.Wonderland Plaza, Montessori school, restaurant and retail
The replat and the preliminary plat for development was approved. The site plan was
brought back before Town Council. The applicant added parking island landscape in
between the hidden parking as Planning and Zoning recommended. A crosswalk was
added. Developer to remove the six-foot chain link fence and replace with wrought iron
decorative metal fence along their property line. Developer to pay for the crosswalk
improvements. Applicant will pay for signs needed. Discussion on Fire Lane, sprinkling
building, providing remote fire suppression system, and meeting code.
After short discussion by commissioners item 2014-1364-T was tabled until later in the meeting.
2. 2015-0042-T Discussion and recommendation regarding a request for a Preliminary Plat
forHillside Pointe, Block A, Lots 1-33, CA1, CA2, and Block B, Lot 1; being a
replat of Lot 4, Block B, Trophy Wood Business Center, containing
approximately 5.596 acres of land, located in the Town of Trophy Club,
Tarrant County, Texas, and being located in Planned Development No. 33.
Chairman Sheridan asked applicant to come forward.
Tom Dayton on behalf of applicant Matt Atkins with J. Volk Consulting, addressed the commissioners.
Chairman Sheridan asked for a staff report.
Matt Jones, Senior Planner gave a brief explanation of the platting process and then gave staff report.
The preliminary plat has been reviewed for compliance with the Town's Subdivision Ordinance, as well as
the Development Standards for PD -33. Staff recommends approval with the following conditions:
• Provide adequate labeling on the plat to verify that all lots meet the minimum 40' in width
at the front building line.
• Provide 5' fence easement on south side of develop to meet PD regulations.
Chairman Sheridan asked for questions and discussion. Inconsistencies/inaccuracies in labeling on
preliminary plat were pointed out. Changes/additions to notes, drainage, and easements were discussed.
Chairman Sheridan asked for a motion.
Motion made by Chairman Sheridan, seconded by Commissioner Card, to table item 2015-0042-T until
the next meeting. Motion passed unanimously.
January 15, 2015 Minutes Page 2 of 5
3. 2015-0043-T Discussion and direction to Town Staff regarding changes to The Town of
Trophy Club Zoning Ordinance, Chapter 13, Section 5.09 - Site Plan
Requirements.
The Town of Trophy Club Zoning Ordinance
Chapter 13, Section 5.09 Site Plan Requirements
Whenever a site plan is required by this Ordinance, such site plan must
conform to the requirements of this Section. Except as otherwise provided
herein, all site plans must be approved by the Town Council upon
recommendation of the Planning and Zoning Commission.
A. Requirement prior to Building Permit
When required by this ordinance, a site plan must be approved prior to
issuance of a building permit by the Town.
B. Changes to the Site Plan
Changes to the site plan shall be processed in the same manner as the
original approved site plan.
1. Except as otherwise provided in Section 5.09(B)(3) below, any site
plan that is amended shall require approval of the Town Council upon
recommendation of the Planning and Zoning Commission.
2. Changes to the site plan which will affect the use of the land shall
require either a amendment to a PD or a rezoning of property,
whichever applies,and shall require the appropriate public hearings.
3. Changes of details within a site plan which do not alter the basic
physical relationship of the property to adjacent property, do not
alter the use permitted, increase the density, floor area,height, or
reduce the yards provided at the boundary of the site as indicated
on the approved site plan, may be authorized by the Town's Planning
and Zoning Administrator. An aggrieved party may appeal the decision
of the Town's designee to the Zoning Board of Adjustment in
accordance with the provisions of this Ordinance.
C. Council Approval
Upon recommendation by the Planning and Zoning Commission, Council
approval of a site plan that accompanies a zoning change request shall
become part of the amended ordinance. Hearings held by the Council for
consideration of approval of such zoning change and accompanying site
plan shall be conducted in accordance with the provisions of Section
8.06, Public Hearings.
D. Compliance with Town Design Standards
The site plan must comply with design standards, policies, and any design
criteria deemed necessary to the safety, health, and welfare of the Town.
E. Site Plan Contents
The site plan shall contain the information listed below and any or all of
January 15, 2015 Minutes Page 3 of 5
the required features may be incorporated on a single drawing if such
drawing is clear and capable of evaluation by the Planning and Zoning
Commission, the Town Council and the staff personnel required to enforce
and interpret this Ordinance.
1. The location of all existing and planned structures on the subject
property and approximate locations of structures on adjoining property
within one hundred feet (100').
2. Lighting and/or fencing and/or screening of yards and setback areas and
proposed changes.
3. Design of ingress and egress.
4. Off-street parking and loading facilities, and calculations showing how
the quantities were obtained.
5. Height of all structures.
6. Proposed uses.
7. Landscape plan
8. Tree Survey indicating location, size, and type of all existing trees.
9. The location and type of all signs, including lighting and heights.
10.Elevation drawings citing proposed exterior finish material.
ll.Street names on proposed streets.
12.Proposed water, wastewater collection, and storm sewer lines; proposed
grading and drainage patterns.
13.Engineering drawings of all improvements to be dedicated to the Town or
M.U.D. if the property is not to be final platted or if engineering
drawings have not been previously submitted for the site. If the
property is to be final platted, these may be provided at that
time.
14.Utility and drainage easements for dedicated infrastructure, if
required.
15.Such additional terms and conditions, including design standards, as
,the Planning and Zoning Commission and the Town Council deem necessary.
Questions and discussion between Commissioners and staff liaison Matt Jones.
Chairman Sheridan proposed the ordinance be looked at for change, not to eliminate administrative
change but to put common sense limitations to it.
Matt Jones clarified that this is discussion and direction to staff to come up with something. He
suggested the staff be given specific direction such as elevation changes, things of that nature, so that
it is not so subjective.
Commissioners discuss the wording "no significant change" and "change to approved elevations". It was
suggested that reasonable substitute for wording be researched. Chairman Sheridan commented that
January 15, 2015 Minutes Page 4 of 5
staff is in the process of getting formal timeline for the development schedule. Document submission was
discussed. The commissioners asked what takes place during inspection process when approved site
plan is not followed.
Staff stated that it is a zoning violation if approved site plan is not followed and we have the authority to
pursue it.
Commissioners continued questions and discussion on specific direction for staff on ordinance changes.
Commissioners requested a public hearing item on the agenda for February 19, 2015 to change, alter,
review the Town of Trophy Club Zoning Ordinance, Chapter 13, Section 5.09 - Site Plan Requirements.
Chairman Sheridan asked for any further comments or questions on this agenda item. No questions
were received. Chairman Sheridan closed agenda item 2015-0043-T.
Chairman Sheridan asked to continue item 2014-1364-T Future Agenda Items and questions or
discussion of current and future items.
Chairman Sheridan asked staff for any future agenda items.
Matt Jones listed the following future agenda items:
• Town Council had a workshop session for sign regulations. Staff is working on documents to
put before Planning and Zoning Commission on the February 5, 2015 meeting.
• Hillside Pointe
• Two temporary use permits for construction trailers
Questions and discussion between Commissioners and staff after a copy of the development schedule
was passed out to the commissioners.
Commissioners added to the future agenda items the following:
• Review of R-11 and R-15 zoning requirements.
• Stage 2 water restrictions
Commissioner Senelly reminded everyone of the Town of Trophy Club's 30th anniversary celebration to
be held at the Trophy Club Country Club January 17, 2015.
ADJOURN
Chairman Sheridan asked for a motion to adjourn.
Motion made by Commissioner Senelly, seconded by Commissioner Vowell, to adjourn. Motion passed
unanimously. Meeting adjourned at 8:50 p.m.
Dennis S en an, Chairman Matt Jones, Senior Planner
Planning and Zoning Commission Community Development
Town of Trophy Club, Texas Town of Trophy Club, Texas
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